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HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 10/13/2009 - CONTINUED DISCUSSIONS REGARDING THE CITY MANAGER'S DATE: October 13, 2009 STAFF: Darin Atteberry WORK SESSION ITEM FORT COLLINS CITY COUNCIL Pre-taped staff presentation: none SUBJECT FOR DISCUSSION Continued Discussions Regarding the City Manager's Recommended 2010-2011 Budget. EXECUTIVE SUMMARY The City Manager's 2010-2011 Recommended Budget was delivered to City Council on September 4, 2009. City Council has held three prior work sessions to review the proposed drilling platforms for each of the seven Result Areas. During these work sessions,Council raised numerous questions and identified multiple areas that require further consideration. The purpose of the October 13,2009 Work Session is to continue Council budget deliberation about these outstanding issues and to provide direction for staff in advance of First Reading of the Appropriation Ordinance on October 20, 2009. GENERAL DIRECTION SOUGHT AND SPECIFIC QUESTIONS TO BE ANSWERED Are there changes, reductions or additions (offers and items that are currently unfunded) which Council wishes to make in the Recommended Budget before considering First Reading of the Appropriation Ordinance on October 20, 2009? BACKGROUND The City Council held work sessions on the budget on September 8, September 22, and September 29, 2009, to discuss the City Manager's Recommended Budget. In addition, Council held two Public Hearings on the budget on September 15 and October 6, 2009. During previous Council discussions on the budget,Councilmembers conducted an in-depth review of each of the seven Result Areas. Each week, staff has responded to questions about individual offers and other specific questions. Those responses have been provided to Council and are also available at fcgov.com/budget. Additionally, Councilmembers raised multiple issues that need further discussion. A summary, by Result Area, of key themes or big picture issues identified by Council is listed below. Several of these items were mentioned by one Councilmember and,as such, staff needs further clarification on whether or not a majority of Council wishes to pursue these changes. Economic Health • Interest in reinstating Historic Preservation position October 13, 2009 Page 2 Environmental Health • Interest in funding multiple enhancement offers,including ClimateWise enhancements,the waste stream system study, the household hazardous waste drop-off • Review of water conservation offer and level of service • Review of energy services offer and level of service Neighborhood Livability • Interest in reinstating code enforcement position or adding hourly code enforcement Safe Community • Interest in additional funding for police officers • Interest in additional funding for Poudre Fire Authority south battalion • Interest in additional funding for Crossroads Safehouse • Review of Advanced Metering Infrastructure (AMI) and impact on rates Transportation • Interest in using additional reserves to fund pavement management • Interest in purchasing enhancement for liquid de-icer • Interest in reducing Transfort budget Following is a list of the specific offers associated with these issues: Result Area Offer Number Offer Title Amoun Economic Health 160.1 Reinstate Historic Preservation Position $70 00 Environmental Health 179.4 Solid waste reduction and recycling: waste stream $55,00 system stud Environmental Health* 179.14 Climate Wise—Reclassify Existing Staff $24 00 Environmental Health* 179.15 Climate Wise—Increased Operating Support $28 00 Environmental Health* 179.11 Climate Wise—Additional Staff $228 11 Environmental Health 179.6 Household Hazardous Waste $169 56 Environmental Health 75.4 Water Conservation—Max Offer $234 331 Environmental Health 33.1 Energy Services $4 642 94 Safe Community 53.1 Basic Patrol Services—add 2 Officers $250 00 Safe Communi NA Cross Roads Safehouse $500 00 Safe Communi NA South Battalion $660 00 Safe Communi 39.1 Advanced Metering Infrastructure $10 739 50 Transportation 24.2 Liquid De-icer (capital only) $195 00 Transportation 156.1 Transfort Reductions Unknowr Transportation 131.2 Pavement Management UPON( Neighborhood Livabili 115.E Hourly Code Enforcement $20 00 Neighborhood Livability 115.1 Reinstate Code Enforcement Position $67 00 *Following the City Council Work Session regarding the Environmental Health Result Area, Natural Resources and Utilities staff have been meeting and believe the enhancements to the Climate October 13, 2009 Page 3 Wise program can be achieved through greater collaboration and efficiencies between the two work groups. General Council Concerns Council asked for additional information about the City's reserve balances. Attachment 1 outlines the fund balances for all City funds, as well as a more specific explanation of the available General Fund reserves. The page titled"Fund Balance 2010"highlights the total amount of reserves each fund is projected to have by the end of 2010. The total is broken into three sub-categories, the policy or legal minimum that must remain in the fund, the amount that is available for appropriation, and any amount that is not available for appropriation. In many cases, the amounts that are available for appropriation are already dedicated for certain activities or specific purposes. For example,although there is a $6 million balance in the Transportation Fund, this money is already intended for maintenance and improvements of the Harmony Corridor in future years,and therefore not an excess balance. The paged titled"General Fund Reserves"provides more detail regarding the$10.5 million that is available for appropriation in the General Fund. It is staffs recommendation that City Council continue the prior practice of reserving a portion of Lodging Taxes in the reserves to off-set any significant fluctuations in that revenue stream, as well as continuing to reserve funds for the CAD/911 system ongoing investments. If these two items are taken out of the available reserves, the amount available for appropriation decreases to $5.7 million. Staff will provide more information during the work session and will be available to address any questions Council may have. In previous work sessions, Council expressed concern about the lack of unfunded offers, or those that appear "below the line," on the drilling platforms. Recognizing the City's limited economic resources,the City Manager and the Budget Lead Team asked sellers to withdraw several offers that had originally been submitted. The complete list of withdrawn offers is attached (Attachment 2). There is some overlap between the list of withdrawn offers and the drilling platforms as some of the offers were withdrawn but resubmitted in another format,or included,in part,in other offers. Other items that are currently unfunded in the City Manager's Recommended Budget are provided in the "Stop Doing" List (Attachment 3). City staff will incorporate changes from the October 13 Work Session into the City Manager's Recommended Budget for Council consideration.The First Reading ofthe Appropriation Ordinance for the 2010-2011 Budget will be held on Tuesday,October 20,2009. Second Reading is scheduled for November 3, 2009. ATTACHMENTS 1. Fund Balance 2010 2. Withdrawn Offers 3. "Stop Doing" List ATTACHMENT 1 FUND BALANCE 2010 (a) Not(b) Policy or Total Available for Available for Legal Fund Balance FUND Appropriation Appropriation Minimum 12/31/10 General Fund 10,589,137 5,530,413 21,623,044 37,742,594 Capital Expansion 15,615,370 358,467 - 15,973,837 1 Sales& Use Tax Fund 2,098,978 - 1,505,688 3,604,666 General Improvement District 637,680 - 9,564 647,244 Neighborhood Parkland 7,545,590 - 11,405 7,556,995 Conservation Trust 1,793,915 - 28,335 1,822,250 Natural Areas 245,923 - 175,635 421,558 Cultural Services 1,313,858 - 101,939 1,415,797 Recreation 1,205,154 - 146,081 1,351,235 Cemeteries 357,415 - 14,302 371,717 Perpetual Care 1,546,416 - 1,109 1,547,525 Transit Services 1,088,459 - 218,664 1,307,123 Street Oversizing 921,914 - 92,008 1,013,922 Transportation 5,538,984 - 475,328 , 6,014,312 URA O&M 25,471 - - 25,471 Timberline/Prospect SID#94 27,057 - 2,371 29,428 Debt Service Fund - - - - Capital Leasing Corporation - - - - Debt Service- URA 557,391 - - 557,391 Capital Projects - 32,897,235 - 32,897,235 Golf 163,521 3,682,256 59,555 3,905,332 Light&Power 1,582,740 144,543,343 15,249,268 161,375,351 1 Water 30,365,820 222,538,058 2,385,780 255,289,658 1 Wastewater 21,085,806 139,911,864 1,209,152 162,206,822 1 Stormwater 2,015,536 75,904,817 1,573,473 79,493,826 1 Equipment 129,065 2,635,724 199,332 2,964,121 Self Insurance 2,917,218 - 66,140 2,983,358 Data&Communications (442,591) 997,503 157,774 712,686 Benefits 6,726,410 - 430,203 7,156,613 Utility CS&A 1,647,577 1,644,670 - 3,292,247 1 Employees Retirement - - 31,236,720 31,236,720 TOTAL 117,299,815 630,644,350 76,972,869 824,917,034 (a)Available Fund Balances can be appropriated but are usually dedicated by policy for certain activities or less commonly they are legally restricted for certain purposes. (b) Portions of some fund balances are not available for appropriation because they are composed of non- liquid assets such as land, buildings, and long-term loans receivable. The Employees Retirement fund is a fiduciary type fund. 1 -Fund balances have been updated and do not match the fund statements in the city manager recommended budget. Revised statements available upon request. 1 ACTUAL ACTUAL BUDGET BUDGET BUDGET 2007 2008 2009 2010 2011 Designated for 60 Day Policy 17,582,540 18,546,417 17,297,264 17,533,044 - 17,955,453 Reserved for Emergencies 3,904,867 4,007,033 4,090,000 4,090,000 4,090,000 Policy Minimum 21,487,407 22,553,450 21,387,264 21,623,044 22,045,453 Reserved for Inventories 2,901,474 2,901,474 2,901,474 2,901,474 2,901,474 Reserved for Notes/Loans Receivable 125,000 126,000 5,428,939 2,628,939 2,628,939 Not Available for Appropriation 3,026,474 3,026,474 8,330,413 5,530,413 5,530,413 Designated for Capital 4,392,179 5,095.207 0 0 0 Reserved for Lodging Taxes 959,762 220,957 220,957 243,500 243,500 Designated for Buildings&Improvements 2,350,000 0 0 0 0 Designated for Economic Vitality 363,070 0 0 0 0 Designated for DPS/Comm System 980,000 1,702,943 1,921,943 2,140,943 2,359,943 Designated for DTS/GIS System 517,000 0 0 0 0 Designated for Civic Center Development 2,000,000 0 0 0 0 Restricted for Other Purposes 2,505,356 2,492,069 2,531,137 2,431,737 2,491,259 Designated for Contingencies 9,676,870 10,365,019 5,675,209 5,772,957 4,222,432 Available for Appropriation 23,744,237 19,876,195 10,349,246 10,589,137 9,073,634 TOTAL FUND BALANCE 48,258,118 45,456,119 40,066,923 37,742,594 36,649,500 2 City Of Packages and Offers FortCollins Offer Summary Report by Outcome Budget Cycle: 2010-2011 Budget Analysis and � Reporting Tool WITHDRAWN OFFERS ECONOMIC HEALTH 114.2 Regional Collaboration Component of the City Plan Update (2010) ENHANCEMENT-Unfunded 2010 -$100,000 2011 -$0 This is a request for $100,000 to enhance the update of City Plan through an unprecedented effort to involve each of the neighboring jurisdictions in the re-evaluation of development, transportation, environmental, housing, land use and growth management policies that affect the region as a whole. Deliberate cooperation will be sought to expand the range of data analysis, mapping and public outreach efforts. 160.5 PDT-Reinstate Senior City Planner-Unfunded 2010 -$89,855 2011 -$92,272 This offer requests reinstatement of the 1 FTE Senior City Planner vacancy within Current Planning. Y y H _ y -- z lJ Data As Of:9/16/09 at 4:24:16PM Page 1 of 13 City Of Packages and Offers FortCollins Offer Summary Report by Outcome Budget Cycle: 2010-2011 Budget Analysis and Reporting Tool ENVIRONMENTAL HEALTH 78.2 REINSTATEMENT-Plant Maintenance Supervisor- Unfunded 2010 -$89,342 2011 -$91,751 This offer is a reinstatement request for the Mechanical Maintenance Supervisor for the Water Reclamation and Biosolids Division. This is not an enhancement or addition to the Division staff.This position was a fully staffed and funded FTE in all previous budget cycles. Data As Of:9116/09 at 4:24:16PM Page 2 of 13 City Of Packages and Offers FortCollins Offer Summary Report by Outcome Budget Cycle: 2010-2011 Budget Analysis and Reporting Tool NEIGHBORHOOD LIVABILITY 108.1 Neighborhood Parking Program Pilot-Unfunded 2010 -$28,735 2011 -$21,205 This offer is for a pilot program to introduce a residential parking management program to Fort Collins. Several neighborhoods have expressed the need for additional parking management. Currently, there are no programs in place to help neighborhoods address their parking problems, other than standard signage and striping found throughout the City. This pilot program will address problems in or two of the neighborhoods where parking issues are most critical, by giving tools to Parking Services to manage neighborhood parking resources in partnership with the residents. 181.2 ENHANCEMENT Landmark Rehabilitation Loan Program - Unfunded 2010 -$10,000 2011 -$10,000 This offer contains additional funding for the Landmark Rehabilitation Loan Program which provides zero-interest loans to the rehabilitation of designated historic properties for exterior improvements. The loan program represents an investment by the City in the community. Loan repayments are due on sale. 181.3 ENHANCEMENT Update to the East Side Neighborhood Plan -Unfunded 2010 -$0 2011 -$50,000 This offer seeks $50,000 for consulting services to update the East Side Neighborhood Plan. 181.4 ENHANCEMENT Update to the West Side Neighborhood Plan -Unfunded 2010 -$0 2011 -$50,000 This offer seeks$50,000 for consulting services to update the West Side Neighborhood Plan. Data As Of:9/16/09 at 4:24:16PM Page 3 of 13 City Of Packages and Offers FortCollinssis and Offer Summary Report by Outcome Budget Analy Budget Cycle: 2010-2011 Reporting Tool COMMUNITYSAFE 57.3 District Attorney Pilot Program - Unfunded 2010 -$96,932 2011 -$96,932 This offer is to provide funding to continue a pilot program begun in 2009 to staff a Larimer County District Attorney at Fort Collins Police Services Headquarters. 165.2 PFA Fire Prevention Bureau -Unfunded 2010 -$1,199,132 2011 -$1,233,751 This offer provides a comprehensive response to the community's need for fire prevention. This is accomplished by the Office of the Fire Marshal through four areas: Technical Services, Inspection Services, Fixed Fire Protection Systems and Investigation Services. These areas ensure building construction meets the fire code and has adequate fire-protection features, inspect sprinkler systems, ensure fire safety at public events, and investigates the origin and cause of all fires. 165.3 PFA Operations Maintenance- Unfunded 2010 -$805,000 2011 -$830,000 The maintenance offer includes firefighting equipment, facilities, self contained breathing apparatus (SCBA) maintenance, and the PFA warehouse. By providing on site maintenance PFA is able to reduce costs, provide quicker service, and maintain quality control. 165.4 PFA Operations Support- Unfunded 2010 -$240,000 2011 -$245,000 Firefighting has highly-specialized and technical requirements to assure community and personnel safety. This support offer funds occupational health and safety, public affairs, telestaff, recruitment, hiring, and promotional testing for Poudre Fire Authority personnel. 165.5 PFA Training -Unfunded 2010 -$615,000 2011 -$630,000 The PFA Training Division provides basic, advanced and technical level skills, education, certification and testing for all 151 operational firefighters, uniformed 40 hour staff, and volunteers, as well as the basic recruit fire academy. This training is accomplished by providing hands-on basic skills, search and rescue techniques, apparatus operations, live fire training, extrication training and skills evaluations, ensuring PFA personnel are equipped ,to protect citizens, property and themselves in all situations. The Training Center also is responsible for maintaining the training facility, all buildings, equipment, the PFA integrated calendar, and the PFA Training Division intranet site. Data As Of:9/16/09 at 4:24:16PM Page 4 of 13 City Of Packages and Offers Fort CollinsBudget Ana and Offer Summary Report by Outcome Budget Cycle: 2010-2011 � Analysts and Reporting Tool COMMUNITYSAFE 165.6 PFA Administration -Unfunded 2010 -$1,974,133 2011 -$2,112,096 Administration is responsible for developing and implementing a plan to meet a shortfall between $850,000 to $1,500,000 during this budget cycle. Administration develops the annual budget for PFA Board approval; coordinates liability, property, and workers compensation insurance; is responsible for PFA's strategic planning process; provides interagency coordination with other local jurisdictions; provides financial management; coordinates the personnel system for 165 employees and 40 volunteers; monitors revenues/expenditures and pays bills; oversees quality improvement process; works with PFA and PVFPD Boards and City Council to develop financial/organizational policies for PFA; provides information management system in cooperation with City IT; provides HR functions; provides management for PVFPD; provides oversight and management of pension program; coordinates the departments performance based benchmark program, and assists in the audit process for PFA and PVFPD. 165.7 PFA-Increase Fire Company Minimum Staffing to Four Firefighters - Enhancement-Unfunded 2010 -$1,971,350 2011 -$1,630,531 This offer is a PFA 2004 Strategic Plan recommendation, which increases fire company minimum staffing from three to four firefighters at outlying stations with two or more emergency response vehicles (fire engine and either a water tender or brush truck). This will allow Stations 4, 6, 7, 12, and 14 to remain in their station area more often. Currently, calls requiring a tender or brush truck reduces the number of firefighters from three to two, or requires the entire fire company to respond. A reduction in staffing from three to two decreases the ability of the firefighters to safely perform their duties. These responses typically occur outside the station's response area, requiring another fire company to answer calls in their station area. This results in a longer response time that negatively impacts the citizen requesting help, be it for a medical condition or a fire. 165.8 PFA South Battalion -Enhancement-Unfunded 2010 -$659,400 2011 -$493,782 PFA has operated with one shift battalion chief (BC) since its inception in 1981. Since then, the organization has grown from a seven-station system (plus two volunteer stations) responding to 3,500 calls a year, to 10 stations (plus three volunteer stations) and 12,000 calls per year: BCs provide day-to-day shift supervision and emergency scene command and control. Implementation criteria developed from researching and reviewing practices of similar fire departments indicates the south Fort Collins area exceeds all established benchmarks and practices for adding a second shift BC. Data As Of.9/16/09 at 4:24:16PM Page 5 of 13 City Of Packages and Offers FortCollinsly Offer Summary Report by Outcome Budget Cycle:2010-2011 Budget Anasis and Reporting Tool SAFE COMMUNITY 165.9 PFA Training and IT Positions -Enhancement-Unfunded 2010 -$229,500 2011 -$236,385 The addition of one Training position and one Information Technology (IT) position are necessary for organizational support. A training specialist is necessary to meet increased workload created by additional stations and firefighters, and to assist in conducting multiple recruit academies annually. An IT specialist is necessary to meet increased workload created by additional stations, firefighters, computers, mobile data terminals, servers, and video conferencing. 165.11 PFA Non-Personnel Enhancement- Unfunded 2010 -$309,000 2011 -$318,270 The PFA budget has been cut, reduced, and frozen in non personnel areas for seven years, and the non discretionary increases such as fuel, utilities, and insurance continue to increase. In order to maintain service levels, the non personnel budget will need additional funding. 165.12 PFA Fire Stations 1 -4 Maintenance Enhancement-Unfunded 2010 -$40,000 2011 -$40,000 Poudre Fire Authority Stations 1 4 have historically been maintained by the City of Fort Collins Operations Services Department. This service will no longer be provided by that department, and so PFA must take on those maintenance activities, including electric and plumbing, HVAC, water, structural and associated parking lots. 168.1 PFA Capital Projects- Unfunded 2010 -$949,943 2011 - $954,693 PFA capital projects involve the purchase or construction of assets such as land, design and construction of fire stations, and the procurement of fire apparatus. Apparatus is replaced based on a 10 year schedule. In the next seven years the facility needs for the community include: Station 8 to serve Timnath and the southeast Fort Collins area, Station 15 in northeast Fort Collins, a multi scenario fire rescue building at the Training Facility, and a new squad vehicle at Station 4. Data As Of:9116/09 at 4:24:16PM Page 6 of 13 City Of Packages and Offers FortCollins Offer Summary Report by Outcome Budget Cycle:2010-2011 Budget Analysts and Reporting Tool SAFE COMMUNITY 169.4 _Enhancement: PFA Office of Emergency Management-Unfunded 2010 -$493,440 2011 -$259,498 The Office of Emergency Management (OEM) is responsible for coordinating and providing internal and external services in the area of Preparedness, Mitigation, Response and Recovery as related to natural and man made hazards and disasters within our community. However, due to budget constraints, these programs are coordinated and provided below benchmark levels, unable to expand or achieve their full potential . The quality and quantity of programs will be dramatically increased with this enhancement. With a service level increase public education, training, technology and planning within the OEM will move closer to reaching its benchmark and full potential for the citizens of Fort Collins. Mandates are being marginally reached at the current level of funding. Data As Of:9116/09 at 4:24:16PM Page 7 of 13 City Of Packages and Offers FortCollins Offer Summary Report by Outcome Budget Cycle:2010-2011 Budget Analysis and Reporting Tool TRANSPORTATION 24.13 PDT-STREETS Pedestrian Walkway Enhancement-Unfunded 2010 -$50,848 2011 -$50,848 This offer provides basic snow removal and minor maintenance activities for 39 unclaimed pedestrian walkways throughout the city. 24.16 PDT-STREETS Sweeping Enhancement-Unfunded 2010 -$100,000 2011 -$100,000 This offer restores residential and collector street/bike lane sweeping from two times a year to four times a year. This offer affects many of the city's key bike lane corridors and is important to fulfill citizen expectations of a safe and clean transportation network. Reduced sweeping also impacts overall air and water quality by neglecting to clean up debris on a regular basis. 24.18 PDT-Streets Alley Maintenance Enhancement-Unfunded 2010 -$50,000 2011 -$50,000 This offer restores annual maintenance for alleys, which was completely eliminated in 2009. 118.9 PDT Trans. Planning Enhanced Travel Corridor-Mountain Vista - Unfunded 2010 -$250,000 2011 -$0 Residents and businesses have long advocated for better mobility within northeast Fort Collins and to rest of the community. This issue has been examined in City Plan, Transportation Master Plan, and Mountain Vista Subarea Plan. A common proposal from the plans has been an Enhanced Travel Corridor to serve increasing commercial, residential, and employment areas. The proposed Mountain Vista / North College Corridor will provide safe, convenient, and direct travel with an emphasis on high-frequency transit service, bicycles, and pedestrians. Transportation Planning & Special Projects is requesting funding to complete a transportation corridor plan for Mountain Vista / North College. The Plan would identify a corridor vision, alternative facility designs, capital and on-going costs, and a funding plan. The goal is to implement improvements to enhance mobility within northeast Fort Collins and connections to businesses, residences, and major employment centers. Data As Of:9116/09 at 4:24:16PM Page 8 of 13 City Of Packages and Offers FortCollins Offer Summary Report by Outcome Budget Cycle:2010-2011 Budget Analysis and Reporting Tool TRANSPORTATION 118.12 PDT Trans. Planning City Facilities for Community Bicycle Projects - Unfunded 2010 -$27,350 2011 -$27,350 The Bicycle Coordinator oversees two significant bicycle programs as part of the overall FC Bikes program, the Found and Abandoned Bike Process and the FC Bike Library. The Bicycle Coordinator contracts with a partnering organization, the Fort Collins Bike Co-op to administer and conduct the daily operations of both programs. Both programs require the use of use of City owned space to document, store, and maintain several hundred bicycles. Current storage spaces consist of approximately 900 square feet at 222 Laporte Avenue. and 1300 square feet at 300 N. Howes Street. Both programs are growing and have maximized the storage capacity. In addition, the current storage and operation spaces do not offer any heating during the winter months. This enhancement offer seeks to fund the costs associated with the additional storage and operational space while utilizing current storage and operational space only at 222 Laporte Rd. 118.13 PDT Trans. Planning Enhanced Travel Corridor-Harmony -Unfunded 2010 -$0 2011 -$250,000 Transportation Planning proposes to develop innovative solutions through a proactive process to transform Harmony Road into an Enhanced Travel Corridor (ETC) to provide mobility and improved safety to/from Fort Collins via this important gateway. This Plan will address all travel modes and provide connectivity to the local and regional transportation system. The Plan will also link major land uses to facilitate economic growth, provide sustainable solutions, and lessen environmental impacts by reducing vehicle miles traveled to meet air quality standards. The study will be a collaborative effort among City staff, private sector, and surrounding communities. This Plan will seek citizen input, generate costs, develop transportation design options, identify funding, and build partnerships. 131.7 PDT-Street Oversizing Capital Expansion Fee Program Enhancement- Unfunded 2010 -$370,250 2011 -$370,250 The Street Oversizing Program is a transportation impact fee program that collects revenue from new developments specifically to mitigate their traffic impacts by constructing arterial and collector roadways. The program determines and collects impact fees for new development projects, provides funding for the "oversized" portion of arterial streets and provides project oversight & management, including review, construction and inspection. There is also increased traffic attributable to regional and County growth. In the impact fee calculation, these regional trips cannot legally be attributed to the impact of new development. This portion of the cost of roadway improvements cannot be included in the Street Oversizing Capital Expansion Fee. Instead it is paid for by an annual contribution from the City's General Fund into the Street Oversizing Fund. This offer would restore the City's General Fund contribution to fully fund this critical area of transportation funding for 2010 &2011. Data As Of:9/16/09 at 4:24:16PM Page 9 of 13 City Of Packages and Offers FortColtins Offer Summary Report by Outcome Budget Cycle:2010-2011 Budget Analysis and Reporting Tool TRANSPORTATION 131.10 PDT-CAPITAL PROJECT City Bridge Program Enhancement 1 -Unfunded 2010 -$700,000 2011 -$700,000 The program funding of $300,000 has remained the same since 2006 when the program first started. At that time, there were 147 bridges in the inventory. It has since grown to 274 bridges and counting. In the inventory, there are ten structurally deficient (SD) bridges, 17 functionally obsolete bridges, eight critical bridges and 50 bridges that will pass their design life by the year 2013. The estimate to replace the ten structurally deficient bridges in 2009 is $14 million. It will take about 23 years with a funding level of $1 million per year just to replace all ten SD bridges, taking inflation into account. In addition to the above, the program needs $2.6 million for repair and safety improvements for the remaining bridges in the inventory. This program is grossly underfunded and is not sustainable at the current funding level. 131.13 PDT-ENHANCEMENT Pedestrian Access - Unfunded 2010 -$300,000 2011 -$300,000 This offer establishes a Pedestrian Access Program to increase and improve the safety and ease of traveling in Fort Collins, to provide a well connected, well maintained, quality sidewalk system, and to support the use of alternate modes of transportation. The program will address the immediate and ongoing need to respond to complaints, fund temporary repairs for hazardous situations, and approach property owners regarding Municipal Code compliance. It would provide a comprehensive, city-wide infrastructure survey to identify areas with non-existent, inadequate or hazardous sidewalks. Initially the focus will be on high volume pedestrian areas including bus routes, routes to school, and the downtown and campus areas. The program will provide funding to make corrections to those areas identified by the survey. Improvements will include pedestrian access ramp installation, repair of hazardous sidewalks, and installation of new sidewalks in areas where none previously existed. Data As Of:9116/09 at 4:24:16PM Page 10 of 13 City Of Packages and Offers FortCollins Offer Summary Report by Outcome Budget Cycle: 2010-2011 lIlBudget Analysls and Reporting Tool TRANSPORTATION 131.14 PDT-ENHANCEMENT Pavement Management-Unfunded 2010 -$4,361,292 2011 -$5,125,292 This offer will maintain the City's street network at a Level of Service 'B', or 'good' condition. The Pavement Management Program (PMP) has continuously been under-funded by an estimated $4.5 million dollars collectively over the last 5 years. In order to recover from this ongoing trend and maintain a Level of Service 'B' pavement condition, a large infusion of funds is needed in 2010 and beyond. Without proper funding, the condition level is projected to fall below LOS 'B' by 2013, and will continue on a downward trend into the future. The City street system increases annually due to annexations and new developments. The PMP has also experienced significant increases in material costs over the past several years. Asphalt material prices from the primary supplier increased by another 15% in 2008-9. This enhancement offer requests additional funding to cover these increases in 2010-11 and to provide the optimum level of service. 131.17 PDT-ENHANCEMENT CE Position Pavement Management- Unfunded 2010 -$94,305 2011 -$96,817 This offer reinstates the Civil Engineer (CE) position in the Pavement Management program. This position is vital to the success of the City's ongoing street maintenance program. The CE duties include managing all aspects of street maintenance construction projects, preparing ( specifications and contract documents, administering contracts, coordinating public outreach, providing field inspection support to staff, scheduling, designing minor improvements, monitoring the project budget, and performing management. scenarios using the complex pavement management software on which the entire program is based. Reducing the volume of work to accommodate a smaller staff has the long term effect of accelerating the deterioration of overall pavement condition, ultimately requiring even more funding in future years. This only compounds the challenges already faced as the program has been, and continues to be under-funded. Data As Of:9/16/09 at 4:24:16PM Page 11 of 13 City of Packages and Offers FortCollins Offer Summary Report by Outcome Budget Cycle: 2010-2011 Budget Analysis and Reporting Tool HIGH PERFORMING . GOVERNMENT 5.6 - Emergency Preparedness Training -Unfunded 2010 -$30,000 2011 -$0 The Fort Collins area has experienced a number of severe weather events over the last several years, including snow storms, tornadoes and flooding. Additionally, the ongoing threat of a flu pandemic raises a unique set of concerns and challenges. It is clear that City employees need to be prepared to respond to such events. One unique way to address this need is through conducting "tabletop exercises" that walk employees through a scenario and test existing emergency preparedness plans. This offer would fund the development and implementation of a series of three progressive exercises, each designed to test the unique needs of City employees. These exercises will be designed not only for emergency responders, but also are intended to provide awareness and training for employees who are not normally called upon to respond to emergency situations and are less familiar with roles and expectations during a major or prolonged emergency situation. 8.15 Budget Analyst-Performance Measures - Unfunded 2010 -$77,082 2011 - $79,177 This offer requests an additional Budget Analyst. Service demands on the budget office continue to increase and most notably with the new Performance Measures program. The program been supported by an existing Budget Analyst position. However, the needs of the program have exceeded predictions. The collection, analysis and use of performance measures in decision making are critical to achieving strategic objectives . To fully realize the benefits of a performance measures program, more staff resources are needed. 72.3 Social Media - Unfunded 2010 -$29,506 2011 -$27,239 City Council and City staff have identified a need for increased communication and improved engagement of community members, stakeholders, and employees. The City's public Web site (fcgov.com), its internal site (CityNet), and other online tools are becoming increasingly important. Although both fcgov.com and CityNet are successful, there, is opportunity for improvement. People are now looking online to find information, AND also to interact with City staff and leadership. This offer includes one new 0.5 FTE position to focus primarily on social media, web .design and integration. Specifically this individual would focus on the City's electronic communication tools, including fcgov.com, CityNet, interactive web content, electronic newsletters, and social media integration (including Facebook, blogs, online video, and Twitter). Data As Of:9/16/09 at 4:24:16PM Page 12 of 13 City Of Packages and Offers FortCollins Offer Summary Report by Outcome Budget Cycle: 2010-2011 Budget Analysis and Reporting Tool HIGH PERFORMING • GOVERNMENT 166.6 Leadership Book Club -Unfunded 2010 -$3,726 2011 -$3,726 This offer focuses on providing the Leadership Link with four opportunities to read a best-selling leadership book such as "Good to Great, Now Discover Your Strengths or Jack Welch's 4 E's of Leadership and have a facilitated discussion of the book's key learning points related to leadership development for personal and professional application. Currently, Leadership Link meets once a month for twelve months. This proposal is recommending two books for each year to be selected and discussed. 166.7 Innovation & Systems Thinking - Unfunded 2010 -$15,000 2011 -$15,000 This offer expands one of the four focus areas described in the Learning & Org. Development division's core offer - Organizational Development. At the City Council retreat, Council members and City leaders agreed upon three key strategies for 2010— 2011. This proposal is designed to expand departmental training and consultation activities for Innovation, sustainability and customer service. 166.8 Leadership Development- Unfunded 2010 -$93,250 2011 -$93,250 This offer focuses on developing and implementing an organization wide Leadership Development program for approximately 350 supervisors. Since 2002, the HR/Learning & Org. Development division has provided a variety of elective, competency related, classroom training opportunities for supervisors and managers. In recent years, the City of Fort Collins has recognized the need for expanded leadership training and development programming due to the relatively new emphasis on workforce planning and development (succession planning) due largely to the changes in our workforce i.e., imminent retirements and attracting and engaging younger workers, as well as, a defined supervisory competency model developed for the Performance Management System. The Learning & Org. Development division is focused on expanding leadership development for executives, experienced supervisors, new supervisors and emerging supervisors. Data As Of:9/16/09 at 4:24:16PM Page 13 of 13 ATTACHMENT 3 "Stop Doing" List - Summary of Service and/or Expense Reductions Budgeting for Outcomes (BFO) has given citizens a more efficient City Government that is focused on community priorities. A key element of BFO is the "Stop Doing" list, which is made up of activities that are now considered obsolete or did not directly address the key results. Many of the items on this "Stop Doing" list are reductions that were made to address funding shortfalls in 2009 and others are services that were unable to be funded within available resources in the 2010-2011 budget. This list does not reflect one-time savings from items such as lower fuel costs or other similar reductions. ECONOMIC HEALTH PDT:PDT Admin Eliminated or Reduced Services (2009 in Transportation Outcome) • Eliminated vacant Executive Administrative Assistant - $57,000 o Provided support to PDT Director; responsibilities consolidated with Transportation Group Director Administrative Support Supervisor Eliminated or Reduced Services (2010-2011) • Reclassify Transportation Group Director position as a Budget, Policy & Communications Manager position PDT.•Advance Planning Eliminated or Reduced Services (2009) • Replaced General Fund support for Affordable Housing Fund (AHF) with stimulus funds - $200,000 • Eliminated matching funds for UniverCity Connections from Advance Planning Department - $25,000 o Department continues to devote staff resources to the effort • Reduced Advance Planning Administration Budget - $15,000 • Cut maintenance for Land Bank properties by 50% - $16,000 Eliminated or Reduced Services (2010-2011) • Eliminate a Historic Preservation Planner position - $70,000 • Reduces proactive services such as seeking landmark designations, grant writing and public education efforts • Reduce Affordable Housing Fund - $200,000 o Not able to assist in production of 20-27 affordable housing units PDT.- Current Planning Eliminated or Reduced Services (2009) • Eliminated vacant Senior City Planner position - $90,000 • Eliminated vacant City Planner position- $80,000 • Impact of staff reductions: o Delays in Conceptual Review scheduling and comments, from complete within 1 week to complete within 2-3 weeks 21 September 2009 1 o Delays in Development Application review comments, from complete within 3-4 weeks to complete within 5-6 weeks o Delays in items going to Planning& Zoning Board or public hearing, from complete within 3-5 months to complete within 5-7 months o Process improvement identification and implementation efforts currently underway delayed by 6-12 months • Computer-related expenses for system upgrades and equipment replacement - $35,500 • Reduced conference/training budget - $6,000 • Reduced advertising - $3,000 Eliminated or Reduced Services (2010-2011) • All reductions noted in 2009 are carried forward into offers for 2010-2011, resulting in the same loss of service PDT:Parkin,&Services Eliminated or Reduced Services (2009 in Transportation Outcome) • Canceled scheduled vehicle replacement - $27,000 • Delayed Downtown Parking Demand Analysis - $30,000 • Reduced approximately 400 hours hourly staffing in both Parking Structures - $4,000 • Eliminated tuition reimbursement - $1,000 • Eliminated advertising budget - $2,000 • Reduced out-of-state enforcement of parking citations - $10,000 • Eliminated service contract for copier/fax - $2,000 • Reduced conference/training budget - $5,000 • Eliminated security services for special events/holidays - $15,000 • Eliminated handicap signage/parking, signage replacements and upgrades - $8,000 • Eliminated budget for IT support - $11,500 • Eliminated all operating contingency - $18,550 Eliminated or Reduced Services (2010-2011) • All reductions noted in 2009 are carried forward into offers for 2010-2011, resulting in the same loss of service. EN V IRONMENTAL-HEALTH CPRE:Environmental Services Eliminated or Reduced Services (2009) • Reduced Air Quality program - $13,000 o Outreach, and promotion for diesel emissions, ozone awareness and climate change, consulting • Reduced Solid Waste program - $20,000 o Eliminated new waste diversion programs in City parks and Old Town 21 September 2009 2 Eliminated or Reduced Services (2010-2011) • Eliminate .5 Public Relations Coordinator position - $36,000 o Fort Collins Utilities to assume responsibility for strategic outreach for Natural Resources Department climate initiatives, including community climate challenge and assistance for Climate Wise o Reduce outreach efforts related to ozone and air quality; maintain focus on Pay as you Throw, the pilot trash district, and other solid waste diversion programs Utilities Eliminated or Reduced Services (2009) • Eliminated two vacant project manager positions - $150,000 • Eliminated three positions in Water- $180,000 Eliminated or Reduced Services (2010-2011) • No additional reductions beyond eliminating vacant positions NEIGHBORHOOD LIVABILITY PDT.Neighborhood& Building Services Eliminated or Reduced Services (2009) • Eliminated vacant Building Inspector position - $67,000 • Eliminated vacant Customer Service Rep 11 position- $52,000 • Eliminated two positions (lay-offs): Plans Analyst and Code Compliance Inspector- $140,000 • Eliminated Director of Neighborhood & Building Services/City Building Official position - $104,000 o Part of reorganization/consolidation of Community Development and Neighborhood Services Department • No hiring of hourly seasonal code compliance inspectors intended to give added support for nuisance code violation enforcement during the busy season • Impact of staff reductions: o Reduction in the number of neighborhood violation cases/year- 10-20% o Inspection turnaround anticipated to move from 95% done within 24 hours to 90% done within 24 hours o Reduction in building and contractor violation inspections - 10% o Review time for permit submittals extended by 1-2 weeks o Pre-submittal meetings no longer provided o Revision and creation of new building codes moved from being done in 6-9 months to being done in 12-18 months o Administrative assignments, building records maintenance, and over-the counter permit requests delayed 1-2 weeks o Contractor licensing duties delayed up to 1 month o Less presence at Neighborhood Task Force and general meetings • Reduced computer-related expenses including system upgrades and software - $52,500 • Reduced conference/training budget - $17,000 21 September 2009 3 • Reduced equipment maintenance - $8,000 • Reduced expenses for other professional/technical services and supplies - $32,000 Eliminated or Reduced Services (2010-2011) • All reductions noted in 2009 are carried forward into offers for 2010-2011, resulting in the same loss of service. • Eliminate Customer Service Representative II position - $50,000 o Reduces walk-in customer support, increases delays in records maintenance, general administrative/records requests and minute transcription SAFE COMMUNITY Police Services Eliminated or Reduced Services (2009) • Reduced training, travel and investigative travel - $100,000 o Reduced all non-essential, educational travel o Reduced all out-of-state, conference travel. o Reduced investigative travel o Reduced out-of-state background checks for potential employees • Reduced Other Professional/Technical Services - $165,000 o Reduced maintenance contracts for technology at Police Services o Reduced money dedicated to 800 MHz radio replacement Eliminated or Reduced Services (2010-2011) • All reductions noted in 2009 are carried forward into offers for 2010-2011, resulting in the same loss of service. • Changes to Police Take Home Vehicle Policy o Limit the geographic area in which vehicles are authorized for off-duty capacity and charge the operator a monthly fee for keeping the vehicle at a residence o Will impact approximately one-half of the fleet Utilities Eliminated or Reduced Services (2009) • Eliminated one Civil Engineer position - $65,000 Eliminated or Reduced Services (2010-2011) • No additional reductions beyond eliminating vacant positions 21 September 2009 4 CULTURALAND RECREATIONAL.OPPORTUNITIES CPRE: CPREAdmin Eliminated or Reduced Services (2009) • Supplies and contractual expenses - $5,000 Eliminated or Reduced Services (2010-2011) No additional reductions CPRE: Cultural Services Eliminated or Reduced Services (2009) • Lincoln Center Services - $68,211 o Reduced hourly staff(.5 FTE)—reduce box office service, decrease building cleanliness o Eliminated vacant contractual programming assistant position (.5 FTE) o No staff training or conferences o Delayed conference and theater equipment replacement • Fort Collins Museum Services—$31,789 o Reduced supplies for caring and preserving artifact and archival collections Eliminated or Reduced Services (2010-2011) • Lincoln Center Services - $124,500 o Close box office on Mondays due to reductions in funding for hourly staff • Fort Collins Museum Services - $41,000 o Reduce hours, supplies and programs for local history archive o Eliminate hourly accounting position CPRE:Parks Eliminated or Reduced Services (2009) • Parks 2008 lifecycle projects delayed or funded with park impact fees - $166,000 • Median maintenance contract re-bid - $30,000 • Reduced overtime - $10,000 • Eliminated 4`h of July entertainment before fireworks - $10,000 • Reduced conference/training - $10,000 • Delayed replacement of Forestry stump grinder- $13,142 • Forestry hourly wages - $5,358 o Reduced pruning operations and impacted tree health • Cemeteries subsidy - $18,000 • Eliminated Manager of Golf position - $113,000 Eliminated or Reduced Services (2010-2011) • Reduce Lifecycle program delaying infrastructure repairs and replacement - $100)000 • Snow removal at City facilities and along trails - $50,000 o Delay removal due to reduced hourly work force November-February • Contractual weed control in parks - $30,000 • Eliminate free ball field prep and rental for City programs - $20,000 21 September 2009 5 • Close Archery Range or shift maintenance to volunteers - $10,000 • Transfer portion of Parks Director and Financial Analyst position to Golf- $30,000 o May delay some golf capital improvements CPRE:Recreation Eliminated or Reduced Services (2009) • Reduced personnel costs - $165,000 o Recreation Director position remains vacant, increasing workload for other management staff o Eliminated the vacant Recreation Services Representative position, which affects customer service at the Senior Center Eliminated or Reduced Services (2010-2011) • Eliminate Recreation Coordinator/Concessionaire at EPIC and City Park Pool - $35,000 • Recreation Director position remains vacant through 2010 - $122,000 • Eliminate a contractual publicity/marketing specialist position - $32,500 o Impacts the volume of material produced in the Recreation Community Relations Office, affects the timeframe of projects, and the ability to reach the public and work with sponsors TRANSPORTATION PDT:EnzineerinQ Eliminated or Reduced Services (2009) • Reduced pavement management - $1,000,000 o Stetson Creek mill/overlay and concrete rehabilitation delayed o Lexington Greens mill/overlay and concrete rehabilitation delayed o Southridge Greens mill/overlay and concrete rehabilitation delayed o Reduced concrete repairs on Howes Street o Entire slurry seal project delayed—6 neighborhoods • Utilized Harmony Road Reserve funds, which will result in deficit in the maintenance originally calculated when the road was acquired - $725,000 • Eliminated two construction inspector positions - $160,000 o Inspected public improvements and assured compliance with applicable codes • Eliminated vacant Civil Engineer I/II position - $94,000 o Project management and design of capital projects • Eliminated vacant Civil Engineer III position - $105,000 o Manage software and data collection activities, develop annual maintenance program, and coordinate field operations • Eliminated vacant Construction Inspector position o Inspects public improvements and assures compliance with applicable codes • Changed practice to charge staff time to capital project funds, which reduces the amount of money available for construction of physical improvements 21 September 2009 6 Eliminated or Reduced Services (2010-2011) • All reductions noted in 2009 are carried forward into offers for 2010-2011, resulting in the same loss of service. • Reduce Pavement Management Program - $2,000,000 PDT:Streets Eliminated or Reduced Services (2009) • Eliminated Alley Maintenance (emergency repairs only) - $50,000 • Reduced Residential Street Sweeping - $100,000 • Eliminated vacant Specialized Equipment Operator position - $65,000 • Eliminated two vacant Equipment Operator positions - $130,000 • Eliminated vacant Traffic Control Coordinator position - $65,000 • Eliminated Capital Replacement budget- $340,119 o This reduction means that the following equipment will not be purchased: ■ Asphalt saw ■ Replacement mower ■ Low boy semi trailer ■ Tandem truck (used year-round and during snow removal) ■ Two snow plow blades ■ Two snow plow spreaders Eliminated or Reduced Services (2010-2011) • All reductions noted in 2009 are carried forward into offers for 2010-2011, resulting in the same loss of service. PDT. Traffic Eliminated or Reduced Services (2009) • Eliminated vacant Traffic Signal Technician position - $65,000 • Two seasonal signing/marking positions o Slower response to preventative, response and emergency maintenance of traffic signal system components o Slower time for painting crosswalks, red curbs, lane use arrows and other pavement markings • Preventative and response traffic signal maintenance reduced - $58,216 • Crosswalk marking reduced - $35,400 • Reduced pavement marking paint - $31,697 • Reduced training and conference - $6,00 • Reduced building maintenance - $3,000 Eliminated or Reduced Services (2010-2011) • All reductions noted in 2009 are carried forward into offers for 2010-2011, resulting in the same loss of service. • Eliminate Traffic Crew Chief position - $60,000 21 September 2009 7 PDT: Transfort Eliminated or Reduced Services (2009) • Eliminated vacant bus operator position - $54,000 • Reduced conference/training budget- $10,000 • Reduced number of safety meetings from twelve to six - $14,000 • Reduced Safety Poster Program - $750 • Reduced advertising and promotional marketing items - $6,000 • Eliminated Customer Appreciation Event - $2,500 • Reduction in scope of Employee Annual Appreciation Event - $1,000 • Eliminated employee holiday gifts, sympathy, birthday and other employee welfare items - $3,000 Eliminated or Reduced Services (2010-2011) • All reductions noted in 2009 are carried forward into offers for 2010-2011, resulting in the same loss of service. • Reduce advertising and other marketing efforts; specifically, eliminates promotion for Mason Corridor - $156,819 • Use Capital Reserves to cover operating shortfalls - $172,964 (2010); $666,620 (2011) o Reduces Transfort's ability to draw Federal capital grants and impacts fleet replacement, bus and shop equipment needs, and other capital purchases • Postpone service at South Transit Center- $190,455 • Reduce Administrative Clerk I1 position - $50,000 • Reduce Transportation Field Coordinator position - $70,000 PDT: Transportation Planning Eliminated or Reduced Services (2009) • Delayed hiring Senior Transportation Planner position for 3 months - $10,000 o Resulted in schedule impacts for several major projects including Linden & Jefferson street projects • Reduced office supplies and equipment- $3,000 • Reduce IT support - $8,000 • Reduced on-call travel demand forecast modeling contract - $11,000 o Less-timely responses to internal and external requests regarding potential Master Street Plan modifications • Modified how some staff positions are funded; charge to projects rather than General Fund - $64,000 • Eliminated one student intern employee (hourly) Eliminated or Reduced Services (2010-2011) • Relocate Transportation Planning offices to 281 N. College Ave. - $22,000 o Reduces annual rent payment to Facilities/Transfort • Reorganize Transportation Planning to be part of Advance Planning in response to loss of Transportation Group Director position and to create organizational operating efficiencies • Eliminate all student intern positions - $24,000 • Slower response time for research, graphic materials, maps, and website updates 21 September 2009 8 • Reduce training and professional development- $5,000 • Reduce administrative support - $5,000 HIGH-PERFORMING GOVERNMENT] ELJ: City Attorney's Office Eliminated or Reduced Services (2009) • Computer Hardware - $7,400 • Hardware Maintenance and Support - $444 Eliminated or Reduced Services (2010-2011) • Supplies - $1,500 • Conference/Travel - $5,000 ELJ: City Council Eliminated or Reduced Services (2009) • Eliminate organizational membership in US Conference of Mayors - $12,500 Eliminated or Reduced Services (2010-2011) • Eliminate City Council Closed Captioning Service - $14,200 • Equipment, software, travel and other non-personnel operational line items - $2,960 • Reduce training, travel and professional development - $8,770 • Reduce funding for food, facility rental and promotion for Council District meetings and retreats - $7,000 ELJ: City Manager's Office Eliminated or Reduced Services (2009) • Eliminate vacant Governmental Affairs Director position- $85,917 o Reallocate Policy and Project Management Support to provide Legislative Services • Equipment, software, travel and other non-personnel operational line items - $23,114 Eliminated or Reduced Services (2010-2011) • Reduce Policy and Project Manager positions from 2.0 FTE to 1.6 FTE - $35,246 o Policy and Project Management support reduced to provide Legislative Services by a Policy and Projects Manager o Further reduced the two positions to .8 FTE each, resulting in fewer special projects being completed. Past examples include Trash Services Study, West Nile Virus Policy review, Holiday Lighting Task Force, various fee studies, capital planning, etc. • Reduce by .5 an Executive Administrative Assistant position - $25,000 o Reduces Council support, financial and budget support, and City Manager's Office administrative support • Reduce contingency for unforeseen expenses - $40,000 • Reduce training, travel and professional development for staff- $16,370 • Equipment, software, and other non-personnel operational line items - $7,428 • Reduce sponsorships of community events - $9,250 21 September 2009 9 ELJ. Fort Collins Municipal Court Eliminated or Reduced Services (2009) • 0.20 FTE reduction for Court Supervisor position- $7,000 • Contractual Labor (officer stand-by expense) - $600 • Other Professional/Technical services (interpreters, court-appointed counsel) - $2,000 • Maintenance Contracts (savings from lower software expense) - $2,000 • Eliminated parking permits for employees - $1,400 • Reduced conference and training expenses - $680 • Office Supplies - $1,100 Eliminated or Reduced Services (20.10-2011) • All reductions noted in 2009 are carried forward into offers for 2010-2011, resulting in the same loss of service. Financial Services: Economic Health Eliminated or Reduced Services (2009) • Eliminated outside consulting resources - $50,000 • Eliminated travel and training - $5,000 Eliminated or Reduced Services (2010-2011) • Reduce consulting budget - $50,000 • Reduce training - $7,000 • Other reductions to supplies, other items - $5,000 • Reduce support for Be Local Program/Software Cluster - $25,000 Financial Services: Finance Eliminated or Reduced Services (2009) • Eliminated vacant Accountant position- $65,000 • Eliminated vacant Sales Tax Manager position - $90,000 • Eliminated hourly .5 Clerical Administrative Assistant position - $15,000 • As a result of staff reductions, response times to internal and external customers will be delayed in accounting and purchasing • Fewer sales tax audits, which could negatively impact revenue • Reduce conference and training - $10,000 Eliminated or Reduced Services (2010-2011) • Reduce conference and training - $6,000 • Reduce out-of-state travel for Sales Tax Audits - $6,000 • Reduce general office expenses such as supplies and postage - $9,000 Internal Services: Communications & Public Involvement Eliminated or Reduced Services (2009) • Reduced conference and travel/staff training - $5,000. • Reduced food budget for Citywide employee events - $4,000 • Delayed indefinitely the installment of projection system in CIC Room - $24,000 21 September 2009 10 Eliminated or Reduced Services (2010-2011) • Eliminate all General Fund support for Cable 14 equipment- $90,000 o Equipment replacement will be funded solely with PEG (Public, Educational & Governmental Access) monies, which reduces overall funding for Cable 14 equipment and limits PEG support for Colorado State University and Poudre School District. • Reduce conference and travel/staff training, and meal budgets - $7,000 • Eliminate City sponsorship for Thursday Night Music & More, which likely means the event will be canceled - $5,000 • Reduce food budgets for World Class People recognition and State of the City Address - $1,200 • Eliminate one utility bill insert per year and other miscellaneous printing—$3,000 Internal Services:Human Resources Eliminated or Reduced Services (2009) • Eliminated consulting services for Integrated Talent Management System (1-TMS) for process automation - $5,000 • Eliminated licenses for seasonal hourly employees on I-TMS - $11,790 • Reduced organization training budget - $20,500 o Canceled classes (CPR, First Aid, AED, Emerging/Beginning Supervisor Training, Succession Planning) o Fewer Supervisor Summit classes offered online • Reduced organization advertising budget- $14,539 • Canceled additional salary survey - $5,000 • Reduced conference and travel - $5,000 • Reduced meals for Human Relations Commission - $560 Eliminated or Reduced Services (2010-2011) • Reduce Learning and Organization Development budget - $23,245 o Fewer participants in Leadership Development Program o Online services for hourly employees not included in employee Onboarding Program o Eliminate elective training (Personal Enrichment, Personal & Professional Development, Organizational Development classes) • Eliminate .5 Recruitment Specialist - $35,000 o Unable to continue full recruitment services o Delays background check process, including new hires and volunteers o Delay updates to external website about status of positions o No Hourly Job Fair or community outreach/participation in external job fairs • Reduce advertising - $5,000 • Reduce conference and travel - $5,000 • Further reductions to office expenses and phone services 21 September 2009 11 Internal Services:Management Information Services (MIS) Eliminated or Reduced Services (2009) • Eliminated Enterprise Resource Planning (ERP) Program Manager- $115,000 o Reduces in-house capacity for improved reporting and development of online management tools • Reduced consulting resources - $189,000 (2010), $304,000 (2011) • Reduced staff training - $108,000 (2010), $73,000 (2011) • Lengthened equipment replacement schedules - $242,000 (2010), 2011 increased by $46,000 due to timing of replacements Eliminated or Reduced Services (2010-2011) • All reductions noted in 2009 are carried forward into offers for 2010-2011, resulting in the same loss of service. Internal Services: Operation Services Eliminated or Reduced Services (2009) • Eliminated vacant Mechanic Team Leader position - $75,000 • Eliminated vacant.Maintenance Superintendent position - $88,000 • Energy/Systems-HVAC reductions using fewer contractors resulting in slower service - $100,000 • Eliminated funding for renovation of downtown (Oak Street) restrooms - $250,000 • Reduced office supplies and professional services - $20,000 Eliminated or Reduced Services (2010-2011) • Eliminate facilities plan/architect position - $93,000 • No longer provide routine maintenance for Fire Stations 1-4 - $30,000 • Delay replacement of light-duty vehicles from 90,000 to 100,000 miles - $400,000 • Reduce custodial services and change to day-cleaning schedule - $40,000 • Reduce outside vehicle rentals - $250,000 • Travel and training reductions - $14,260 Utilities Eliminated or Reduced Services (2009) • Eliminated one credit/collections representative position - $60,000 o Result in slower response to customers requesting payment arrangements on utility bills • Eliminated three vacant Utility Facility Locator positions - $180,000 • Eliminated two Meter Reader positions - $106,000 o These positions are not being filled in anticipation of Advanced Metering Infrastructure (AMI) o These positions are being added back in the 2010 budget as hourly employees in anticipation the AMI program will be funded Eliminated or Reduced Services (2010-2011) • No additional reductions beyond eliminating vacant positions 21 September 2009 12 PERSONNEL IMPACTS -.TOTAL.CITY BUDGET Total Personnel Impacts (2009) Eliminated 32 vacant positions Reduction in force - 4.2 FTE Total Personnel Impacts (2010-2011) (includes unclassified management, classified, contractual and hourly): Pending reductions in force: 10.20 FTE Pending reduction in hourly staff: Estimated at 12.45 FTE 21 September 2009 13