HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 10/20/2009 - FIRST READING OF ORDINANCE NO. 105, 2009, APPROPRI ITEM NUMBER: 15
AGENDA ITEM SUMMARY DATE: October 20, 2009
FORT COLLINS CITY COUNCIL STAFF: Chuck Seest
SUBJECT
First Reading of Ordinance No. 105, 2009, Appropriating Prior Year Reserves and Unanticipated
Revenue in Various City Funds and Authorizing the Transfer of Appropriated Amounts Between
Funds or Projects.
RECOMMENDATION
Staff recommends adoption of the Ordinance on First Reading.
FINANCIAL IMPACT
This Ordinance increases total City 2009 appropriations by $5,289,806. Of that amount, this
Ordinance increases General Fund 2009 appropriations by $468,614. Funding for the total City
appropriations is $1,691,261 from unanticipated revenue, and$2,953,545 from prior year reserves,
and$645,000 transferred from other funds. In addition,appropriations in the amount of$2,440,827
are being transferred from one capital project to another capital project or from operating budgets
to a project (this item does not increase overall City appropriations).
EXECUTIVE SUMMARY
Following is a list of funds that make up the increase in appropriations:
General Fund
Unanticipated Revenue $349,494
Prior Year Reserves
Traffic Surcharge Reserve $30,000
Camera Radar Reserve $21,620
Other Reserves $67,500
Transportation Services Fund $222,888
Capital Improvement Expansion Fund $1,708,582
Capital Projects Fund $21104,075
Natural Areas Fund $20,000
Recreation Fund $88,638
Data & Communications Fund $99,772
Light & Power Fund $430,000
Wastewater Fund $27,800
Stormwater Fund $3,200
Timberline & Prospect #94 SID Fund $116,237
October 20, 2009 -2- Item No. 15
The purpose of this annual "clean-up"Ordinance is to combine dedicated revenues or reserves that
need to be appropriated before the end of the year to cover the related expenses that were not
anticipated and,therefore, not included in the 2009 budget. The unanticipated revenue is primarily
from fees,charges,rents,contributions and grants that have been paid to City departments to offset
specific expenses. Prior year reserves are primarily being appropriated for unanticipated operation
expenses from reserves that are set aside for that purpose.
This Ordinance appropriates prior year reserves and unanticipated revenue in various City funds,
and authorizes the transfer of appropriated amounts between funds. The City Charter permits the
City Council to provide by ordinance for payment of any expense from prior year reserves. The
Charter also permits the City Council to appropriate unanticipated revenue received as a result of
rate or fee increases or new revenue sources. Additionally,it authorizes the City Council to transfer
any unexpended appropriated amounts from one fund to another upon recommendation of the City
Manager, provided that the purpose for which the transferred funds are to be expended remains
unchanged; the purpose for which they were initially appropriated no longer exists;or the proposed
transfer is from a fund or capital project account in which the amount appropriated exceeds the
amount needed to accomplish the purpose specified in the appropriation ordinance.
If these appropriations are not approved, the City will have to reduce expenditures even though
revenue and reimbursements have been received to cover those expenditures.
BACKGROUND
A. GENERAL FUND
1. Fort Collins Police Services ("FCPS") has received revenue from various sources which
needs to be appropriated to cover the related expenditures. A listing of these items follows:
a. $30,221 - Police Report Fees-Police reports purchased by the public and insurance
agencies generate revenue of approximately $7.50 a report. This fee is collected to
help offset processing costs for copy machine rental.
b. $6,300 - FCPS charges a testing fee for Emergency Services Dispatcher and Police
Officer positions. This fee is assessed to offset the cost of testing materials.
C. $65,687 - CSU Football - Contract pricing with CSU to cover overtime costs
associated with providing security during football season.
d. $12,255 -During 2009,for cancellation of services,classes,and merchandise returns
FCPS received this revenue that directly offsets/refuhds the cost of the original
expenses. .
e. $30,000 - Traffic Surcharge Reserve - Traffic department costs associated with
traffic calming radio ads. This appropriation repays the funds transferred from the
Patrol Division to Traffic Operations since the funds were not included in the 2009
budget.
October 20, 2009 -3- Item No. 15
f. $7,000-Seatbelt Enforcement Grant-FCPS has been awarded a grant from the State
of Colorado Department of Transportation to be used for seatbelt compliance
enforcement.
g. $8,500 - DUI Enforcement Grant- FCPS was approved for a grant for"Checkpoint
Colorado" for 2009 checkpoint expenses. The grant pays for officer overtime, on
site phlebotomist service and traffic flow engineering services.
h. $5,168 - The DBA reimbursed FCPS for overtime incurred to patrol the Brew Fest.
i. $117,023 -FCPS, in cooperation with Larimer County Sheriff's Office, pays the
ongoing maintenance for the shared CAD system. Larimer County pays 1/3 of the
total invoice.
j. $14,316 -A pilot combined Crime Lab partnership program has been formed and is
operating from FCPS headquarters. Each participating agency has contributed
money towards shared computer and other logistical expenses. These funds received
from other agencies need to be appropriated to pay back the partners share of those
costs.
k. $9,880 - A weather satellite subscription is being shared between the Thompson
School District,the Loveland School District,PFA,City of Fort Collins Stormwater,
City Transfort, the Poudre School District, the Poudre Valley Hospital and FCPS.
FCPS pays the total cost and invoices the partners for their portion.
1. $21,620 - At the end of the lease cycle, FCPS opted to purchase motorcycles being
used for traffic enforcement. This appropriation from Camera Radar revenue will
cover almost 50%of the cost of that purchase and save over subsequent years lease
costs. The remainder of the purchase was paid for from existing funds within the
Police budget.
FROM: Unanticipated Revenue (Miscellaneous Police) $260,850
FROM: Prior Year Reserve (Traffic Surcharge) $30,000
FROM: Prior Year Reserve (Camera Radar) $21,620
FROM: Unanticipated Revenue (Seatbelt Grant) $7,000
FROM: Unanticipated Revenue(DUI Enforcement Grant) $8,500
FOR: Police Services $312,470
FOR: Seatbelt Grant $7,000
FOR: DUI Grant $8,500
2. The Natural Resources Department received a grant for$4,784 fro the Colorado Department
of Public Health and Environment for continuing radon education and outreach to encourage
radon testing and mitigation through media advertising and low-cost test kit sales. The grant
period is from October 1, 2009 through September 30, 2010. This grant requires a local
match of$4,784 that will be provided from the 2010 Air Quality Improvement budget.
October 20, 2009 -4- Item No. 15
FROM: Unanticipated Revenue - Grant $4,784
FOR: Grant Expenses $4,784
TRANSFER FROM: Natural Resources Operations $4,784
TO: Radon Grant $4,784
3. The City dedicates a portion of the Public, Educational & Governmental (PEG)fees to Fort
Collins Public Access Network(FC-PAN)for use in purchasing equipment to provide local
access programming. In previous years, FC-PAN did not spend the full amount of their
authorized allocation and has been keeping some money in reserve. Participation and
demand for FC-PAN services has grown, and additional equipment is needed to support the
increased demand. $7,500 is being requested from the PEG reserve account to cover
equipment costs.
FROM: Prior Year Reserves (PEG Reserve) $ 7,500
FOR: Cable 14 Expenses $ 7,500
4. Cable 14 services are in need of "mission critical" equipment in 2009. Due to budget
constraints,General Fund monies will not be utilized and PEG reserves will be used to cover
the equipment purchase.
FROM: Prior Year Reserves (PEG Reserve) $ 35,000
FOR: Cable 14 Expenses $ 35,000
5. Cable 14 services has been in increased demand, and will exceed its projected revenue from
billable work. From the excess revenue, $12,000 needs to be recovered to cover increased
salary and equipment costs.
FROM: Unanticipated Revenue $ 12,000
FOR: Cable 14 Expenses $ 12,000
6. The Gardens on Spring Creek have received unanticipated revenue beyond the original
revenue budget. This additional funding will go towards hourly and seasonal staff, as well
as the Harvest Festival and Garden of Lights events.
FROM: Unanticipated Revenue $33,000
FOR: Gardens on Spring Creek expenses $33,000
7. The Gardens on Spring Creek would like to appropriate funds from Horticulture Reserves
to fund hourly and seasonal staffing needs not designated in the budget process.
FROM: Horticulture Reserves $25,000
FOR: Gardens on Spring Creek expenses $25,000
October 20, 2009 -5- Item No. 15
8. The Gardens on Spring Creek has received a grant from Poudre Valley Health System
Foundation to fund a parttime Community Garden Coordinator position at the Gardens.
FROM: Unanticipated Revenue $15,200
FOR: Gardens on Spring Creek expenses $15,200
9. The City of Fort Collins entered into an Intergovernmental Agreement (IGA) with the
Library District in 2007. The terms of the IGA include reimbursement for administrative
services associated with the Library operations incurred from December 2008 through
December 2009. Human Resources incurred these expenses through basic administrative
services and access to the registration system(ITMS).
FROM: Unanticipated Revenue $8,160
FOR: Human Resources Expenses $8,160
B. RECREATION FUND
The Recreation Division administers several restricted revenue accounts for various programs.
Revenues for these programs include grants, fund-raising events and activities, and sponsorships.
The following items appropriate specific expenditures from unanticipated revenue and restricted
reserves established for these special revenue accounts.
I. Prior year reserves associated with the Youth special revenue account, in the Recreation
Fund, will be appropriated through this item and used to continue to run after school
tutoring, Toys for Kids, and Northside programs.
FROM: Prior Year Reserves $10,000
FOR: Youth Special Revenue $10,000
2. Unanticipated revenue associated with the Youth Sports special revenue account will be
appropriated through this item and used to purchase youth sports equipment:
FROM: Unanticipated Revenue $13,000
FOR: Youth Sports $13,000
3. Unanticipated revenue associated with the Vida Sana grant will be appropriated through this
item and used to fulfill the requirements of the grant. This grant is through the Larimer
County Department of Health and Environment. The Vida Sana project will address health
disparities among Latino/Hispanics by increasing access to physical activity at the Northside
Aztlan Community Center.
FROM: Unanticipated Revenue $34,150
FOR: Vida Sana $34,150
October 20, 2009 -6- Item No. 15
4. Additional grant funding received in association with the Youth Football Hub Grant will be
appropriated through this item and used to purchase youth football equipment.
FROM: Unanticipated Revenue $3,000
FOR: Youth Football $3,000
5. Prior year reserves associated with the Ice & Aquatics special revenue account will be
appropriated through this item and used to purchase ice and aquatics equipment and supplies.
FROM: Prior Year Reserves $20,000
FOR: Ice & Aquatics $20,000
6. Prior year reserves associated with the Adult Sports special revenue account will be
appropriated through this item and used to purchase sports equipment.
FROM: Prior Year Reserves $5,488
FOR: Adult Sports $5,488
7. Unanticipated revenue associated with the alternative programs special revenue account will
be appropriated through this item and used to purchase adaptive recreation equipment.
FROM: Unanticipated Revenue $3,000
FOR: Alternative Programs $3,000
C. DATA & COMMUNICATIONS FUND
I. The City's Development Tracking System (DTS) is funded through Building Permit fees.
DTS Building Permit fee revenue is tracking 80%below budget. Revenue from this source
will not cover basic DTS services. The Applications Services Department in Management
Information Service is requesting prior year reserves to cover the gap.
FROM: Prior Year Reserves $99,772
FOR: Development Tracking System $99,772
D. LIGHT & POWER FUND
1. The 2009 Budget Ordinance(Ord.No. 127,2008)incorrectly appropriated$86,000 relating
to security improvements to an operations budget vs. a capital projects budget. This will be
corrected by moving those funds from the operations budget to the capital projects budget.
TRANSFER FROM: Material Control - Operations $86,000
TO: Service Center- Capital Project $86,000
2. The Renewable Distributed System Integration project, a part of FortZed, is a three year
project which will be reimbursed in large part by the federal Department of Energy(DOE).
The total match required from the Light & Power Fund is $200,801. The match includes
staff support for the project and engineering studies. These matching funds were
appropriated in the 2009 Light and Power operating budget. For proper grant accounting,
October 20, 2009 -7- Item No. 15
the appropriation should be transferred into the DOE FortZed Grant Project. To accomplish
the above, City Council is requested to approve a budget transfer from the Utilities Light&
Power Fund's 2009 operating budget to the DOE Grant project.
TRANSFER FROM: Light & Power Distribution - Operations $200,801
TO: DOE Grant Project - Capital Project $200,801
3. The City of Fort Collins has a $1.3 million grant project to facilitate a number of energy
efficiency,retro-commissioning and renewable energy projects in the community. The cost
of the project will be reimbursed, in large part, by funding by a grant from the Department
of Local Affairs (DOLA) and by the Bohemian Foundation via the Community Foundation
of Northern Colorado (CFNC). Several other entities are participating in this project in
addition to the City of Fort Collins. Ordinance No. 023,2009,approved by the City Council
in March 2009, appropriated the unanticipated grant revenue from DOLA ($778,000). At
that time it was projected that the funding from the CFNC could go directly from CFNC to
the participants. It would be more fiscally accountable for the City to have the CFNC grant
funds flow through the City prior to distribution to the other participants.
To accomplish the above, City Council is requested to approve the appropriation of
$430,000 in unanticipated CFNC grant revenue for expenditure in the Utilities Light &
Power Fund's DOLA Grant project.
FROM: Unanticipated Revenue $430,000
TO: DOLA Grant Project $430,000
E. WATER FUND
1. The 2009 Budget Ordinance(Ord.No. 127,2008)incorrectly appropriated$28,000 relating
to security improvements to an operations budget vs. a capital projects budget. This will be
corrected by moving those funds from the operations budget the capital projects budget.
TRANSFER FROM: Water Quality - Operations $28,000
TO: Service Center Improvements - Capital Project $28,000
2. The 2009 Budget Ordinance(Ord.No. 127, 2008) incorrectly appropriated$531 relating to
fuel expenses to an operations budget vs. a capital projects budget. This will be corrected
by moving those funds from the operations budget the capital projects budget.
TRANSFER FROM: Water Quality - Operations $531
TO: Southwest System Improvements - Capital Project $531
F. WASTEWATER FUND
1. The 2009 Budget Ordinance (Ord. No. 127, 2008) under-appropriated $27,800 relating to
security improvements. An appropriation in this amount is being requested from prior year
reserves.
October 20, 2009 -8- Item No. 15
FROM: Prior Year Reserves $27,800
FOR: Service Center Improvements $27,800
2. The 2009 Budget Ordinance(Ord.No. 127,2008)incorrectly appropriated$26,200 relating
to security improvements to an operations budget vs. a capital projects budget. This will be
corrected by moving those funds from the operations budget to the capital projects budget.
TRANSFER FROM: Pollution Control Laboratory - Operations $26,200
TO: Service Center Improvements - Capital Project $26,200
3. The 2009 Budget Ordinance(Ord. No. 127, 2008) incorrectly appropriated $177 relating to
fuel expenses to an operations budget vs. a capital projects budget. This will be corrected
by moving those funds from the operations budget to the capital projects budget.
TRANSFER FROM: Pollution Control Laboratory - Operations $177
TO: Harmony Lift Station - Capital Project $177
4. The 2009 Budget Ordinance(Ord.No. 127, 2008) incorrectly appropriated $915 relating to
fuel expenses to an operations budget vs. a capital projects budget. This will be corrected
by moving those funds from the operations budget to the capital projects budget.
TRANSFER FROM: Pollution Control Laboratory - Operations $915
TO: Drake Water Reclamation Facility Improvements - Capital Project $915
G. STORMWATER FUND
I. The 2009 Budget Ordinance (Ord. No. 127, 2008) under-appropriated $3,200 relating to
security improvements. An appropriation in this amount is being requested from prior year
reserves.
FROM: Prior Year Reserves $3,200
FOR: Utility Service Center Phase 2 $3,200
2. The 2009 Budget Ordinance(Ord.No. 127,2008) incorrectly appropriated$28,800 relating
to security improvements to an operations budget vs. a capital projects budget. This will be
corrected by moving those funds from the operations budget to the capital projects budget.
TRANSFER FROM: Drainage & Detention - Operations $28,800
TO: Utility Service Center Phase 2 - Capital Project $28,800
3. The 2009 Budget Ordinance(Ord.No. 127, 2008)incorrectly appropriated$257 relating to
fuel expenses to an operations budget vs. a capital projects budget. This will be corrected
by moving those funds from the operations budget to the capital projects budget.
TRANSFER FROM: Drainage & Detention - Operations $257
TO: Old Town Basin Improvements - Capital Project $257
October 20, 2009 -9- Item No. 15
4. The 2009 Budget Ordinance (Ord. No. 127, 2008) incorrectly appropriated $1,362 relating
to fuel expenses to an operations budget vs. a capital projects budget. This will be corrected
by moving those funds from the operations budget to the capital projects budget.
TRANSFER FROM: Drainage & Detention - Operations $1,362
TO: Canal Importation Basin Improvements - Capital Project $1,362
H. UTILITY CUSTOMER SERVICE & ADMINISTRATION FUND
1. The 2009 annual appropriation ordinance for the Utilities Customer Service &
Administration Fund did not separate the capital project appropriation from the operating
appropriation. $150,000 should have been appropriated for the System Additions and
Replacements capital project but this $150,000 was included as part of the operating
appropriation. This will be corrected by moving those funds from the operations budget to
the capital projects budget. The funds will be used for the relocation of the Utilities
Customer Service Office.
TRANSFER FROM: Regulatory & Government Affairs - Operations $150,000
TO: System Additions & Replacements - Capital Project $150,000
I. TIMBERLINE/PROSPECT SID #94 FUND
1. Improvements on Prospect and Timberline were completed in 2007. Property owners were
assessed in December 2007. Initial financing was provided by a developer who agreed to
be paid back by Special Improvement District #94 Timberline and Prospect. The City
collects from the property owners and remits them to the developer after withholding an
agreed upon collection fee. The estimated amount to be remitted to the developer in 2009
is $116,237. In the future, this item will be included in the biennial budget.
FROM: Unanticipated Revenue (special assessment) $116,237
FOR: Repay Developer $116,237
J. TRANSPORTATION SERVICES FUND
1. This item appropriates unanticipated revenue for the 2008/2009 Bike Library Program.
Become Fit LLC donated$300 in one-time funds to support operation of the Bike Library.
The Bike Library also received revenue for scrap metal from unusable bike parts in the
amount of$875. These funds will be appropriated for the operation of the Bike Library.
FROM: Unanticipated Revenue (Miscellaneous) $1,175
FOR: Bike Library Program $1,175
2. This item appropriates unanticipated revenue for the 2008/2009 FCBikes program. The
FCBikes program runs the annual Bike Camp. Camp registrations totaled$2,664 which pays
for the intern supervising the camp, camp T-shirts and supplies. Become Fit LLC donated
$309 for support of Bike Camp. The Bike Prom event raised$400 for support of bike camp.
Citizens also contributed donations totaling $90 in support of the FCBikes Co-Exist
Campaign.
October 20, 2009 -10- Item No. 15
FROM: Unanticipated Revenue (Miscellaneous) $3,463
FOR: 2009 Bike Camp Expenses $3,463
3. The lights in the Civic Center Parking Structure are at the end of their useful life. This
appropriation will replace the lights with new,high-efficiency, low-energy lights. The new
lights will save enough electricity to provide a complete payback of these funds in 4-5 years.
These funds will also pay for partial painting of the lower levels of the parking structure to
enhance the lighting capacity of the new lights, and to give the structure a safer, cleaner
appearance. These funds are being appropriated from reserves that have been designated
specifically for use in the Civic Center Parking Structure.
FROM: Prior Year Reserves (Civic Center Parking) $108,250
FOR: Civic Center Parking Structure $108,250
4. Transportation Fund revenues have declined significantly since 2008,causing reductions to
the 2009 budget. An assessment of the City streets pavement condition must be made to
complete required year-end information for the Comprehensive Annual Financial Report.
The cost of the Street Assessment is $110,000.•To fund this assessment a transfer will be
made from the Capital Projects fund prior year reserves. See item K.12.
FROM: Transfer from Capital Projects Fund $110,000
FOR: Transportation Fund Expenses $110,000
K. CAPITAL PROJECTS FUND
1. The State Engineer has condemned the Pelican Marsh Natural Area-Benson Reservoir Dam
and it needs to be repaired. The scope of this project is to design and construct a new dam,
spillway and outlet structure for the Benson Reservoir as required by the State Engineer.
The actual costs of replacing the Benson Reservoir Dam came in $80,000 higher than
originally estimated for a number of reasons. Construction of the spillway required more
earthwork do to a change in the alignment of the spillway; the Corps of Engineers required
changes in the design and restoration that were not anticipated;and final quantities for riprap
were greater than the preliminary estimates.
The Soapstone project is essentially done with a few remaining items to complete. There
is revenue available to transfer from the Soapstone project to the Robert Benson Dam
project. Natural Areas would like to transfer $80,000 of the available balance
(approximately$400,000) from the Soapstone project to the Robert Benson Dam Project to
cover the additional dam expenses.
TRANSFER FROM: Soapstone Public Improv. Project $ 80,000
TO: Robert Benson Dam Project $ 80,000
October 20, 2009 -11- Item No. 15
2. The City purchased 4913 South College Avenue,the future site of the South Transit Center,
in December 2002. 'Prior to plans for construction of the future facility, the property has
been rented. Rental revenue received in 2009 will be $5,850. This item appropriates the
unanticipated revenue from rental income to be used for expenses for the Mason Corridor
Project.
FROM: Unanticipated Revenue (Rent) $5,850
FOR: Mason Corridor Project $5,850
3. CMAQ funds of $600,000 for the Mason Corridor - Troutman Crossing Project were
approved thru the 2008/2009 budget process, but were not included in the 2009
appropriation ordinance. This item does not increase or change the funds previously
approved in the budget process for this project;it only corrects the omission of the funds that
were to be appropriated into the project. Local matching funds of $300,000 were also
identified and approved by Resolution 2008-016. This item also transfers these local
matching funds of$300,000 from the Pedestrian Plan/ADA project into the Mason Corridor
—Troutman Crossing project which consolidates the funds for this grant funded project.
FROM: Unanticipated Revenue (CMAQ grant) $600,000
FOR: Mason Corridor Project-Troutman Crossing $600,000
TRANSFER FROM: BOB Pedestrian Plan & ADA Project $300,000
TO: Mason Corridor Project-Troutman Crossing $300,000
4. This action transfers local matching funds,previously identified in the Pedestrian Plan/ADA
project and approved by Council Resolution 2008-093,to the North College Improvements
project account. It does not change or increase the previously approved project budget.
TRANSFER FROM: BOB Pedestrian Plan & ADA Project $83,000
TO: BOB North College Ave. Improvements Project $83,000
5. In the 2008/2009 budget process which approved the budget for the Mason Corridor BRT
Project, $1,200,000 was identified as local matching funds to be provided by the BOB
Intersections Project. This item is not adding or changing the funds previously approved for
the Mason Corridor BRT project; it only transfers the local matching funds into the Mason
Corridor BRT Project account from the BOB Intersections project account to combine the
project costs. This item also moves the revenues and appropriations identified as part of the
local matching funds for the Mason Corridor BRT project from the Transportation Fund to
the Mason Corridor BRT project account ($35,000).
TRANSFER FROM: BOB Intersection Improvements Project $1,200,000
TO: Mason Corridor Project - BRT $1,200,000
FROM: Transfer from Transportation Fund $35,000
FOR: Mason Corridor Project - BRT $35,000
October 20, 2009 -12- Item No. 15
6. Additional funding is required to move forward on the Mason Corridor-Natural Resources
Research(NRRC)Center Crossing project. Available funds have been identified in the BOB
Pedestrian Plan/ADA Project ($150,000) and the BOB Bike Plan project($100,000). This
item transfers these available funds into the Mason Corridor — NRRC Crossing Project
account. Funding from the North Fort Range Metropolitan Planning Organization,Colorado
Department of Transportation and City matching funds totaling$1,345,000 have previously
been approved and appropriated into this project.
TRANSFER FROM: BOB Pedestrian Plan & ADA Project $150,000
TRANSFER FROM: BOB Bicycle Plan Implementation Project $100,000
TO: Mason Corridor Project-NRRC Crossing $250,000
7. This item appropriates miscellaneous unanticipated revenue into the Pedestrian Plan(BCC)
project. Transportation Planning received a contribution of$350 from Become Fit LLC in
support of the City's Safe Route to School Program. Colorado State University contributed
$150 for their portion of a sidewalk improvement next to the CSU campus.
FROM: Unanticipated Revenue (Miscellaneous) $ 500
FOR: BCC Pedestrian Plan Project $ 500
8. The Fort Collins Museum requests the appropriation of$500,000 in unanticipated revenues.
This revenue was received from the City of Fort Collins Natural Areas Fund in support of
the New Facility and the partnership with the Fort Collins Museum and Discovery Science
Center. Funds will be used to support research and development of exhibits and programs
for the new Joint Museum Facility.
FROM: Unanticipated Revenue (Transfer from Natural Resources) $500,000
FOR: Ft Collins Museum/Discovery Science Center Project $500,000
9. The Light and Power Fund Renewable Distributed System Integration(RDSI)project,a part
of Fort Zed, is a three year project which will be reimbursed in large part by the federal
Department of Energy (DOE). In addition to the grant match required from the Light and
Power Fund the Operations Services department is required to contribute $241,797 in
matching funds. These funds will be appropriated from Capital Projects Fund prior year
reserves accumulated from unappropriated interest earnings.
FROM: Prior Year Reserves (Capital Projects Fund) $241,797
FOR: Department of Energy - RDSI Project $241,797
10. The City of Fort Collins has received a $1.3 million grant to facilitate a number of energy
efficiency, retro-commissioning and renewable energy projects in the community. The
federal grant was approved by Ordinance No. 023,2009,which appropriated$778,000 from
the Department of Local Affairs (DOLA). This ordinance (See item D.3.) appropriates the
Bohemian Foundation contribution via the Community Foundation of Northern Colorado
in the amount of$430,000. In addition, the Operations Services department is required to
contribute $110,928 in matching funds. These funds will be appropriated from Capital
Projects Fund prior year reserves accumulated from unappropriated interest earnings.
October 20, 2009 -13- Item No. 15
FROM: Prior Year Reserves (Capital Projects Fund) $110,928
FOR: Department of Local Affairs -NEC Project $110,928
11. Transportation Fund revenues have declined significantly since 2008 causing reductions to
the 2009 budget. To help mitigate the loss of revenue the City has agreed to transfer
$500,000 to the Transportation Fund from the Capital Projects Fund. These funds will be
appropriated from Capital Projects Fund prior year reserves accumulated from
unappropriated interest earnings. No appropriations are needed in the Transportation Fund.
FROM: Prior Year Reserves (Capital Projects Fund) $500,000
FOR: Transfer to Transportation Fund $500,000
12. An assessment of the City streets pavement condition must be made to complete required
year-end information for the Comprehensive Annual Financial Report. The cost of the Street
Assessment is $110,000. To fund this assessment a transfer will be made from the Capital
Projects fund prior year reserves accumulated from unappropriated interest earnings. See
item J.4.
FROM: Prior Year Reserves (Capital Projects Fund) $110,000
FOR: Transfer to Transportation Fund $110,000
L. NATURAL AREAS FUND
1. The Natural Areas Program received a grant from the US Fish and Wildlife Service to offer
education about the prairie ecosystem and endangered black-footed ferrets. The U.S. Fish
and Wildlife Service will provide $20,000 the first year and $10,000 a year for 4 years
afterwards (subject to availability and appropriations) to provide field trips to natural areas
and to offer other prairie education for the public. Resolution 2009-077 approved a
Memorandum of Understanding (MOU) outlining the grant.
FROM: Unanticipated Revenue (Grant) $ 20,000
FOR: Natural Areas Program $ 20,000
M. CAPITAL IMPROVEMENT EXPANSION FUND
1. In 2007, Council authorized the appropriation of available library impact fees for the design
and construction of the New Branch Library, now known as Council Tree Library, and
$990,000 for the library opening day books and materials. An estimate of the unspent
amount for the library collection was included in the 2009 budget. The budgeted amount
varied from the actual amount available by $21,883. This item requests the appropriation
of the remaining $21,883 so the entire $990,000 can be spent for books and materials.
FROM: Prior Year Reserves (Library Expansion) $ 21,883
FOR: New Branch Library Books and Materials $ 21,883
October 20, 2009 -14- Item No. 15
2. In accordance with the Intergovernmental Agreement between the City and the Poudre River
Public Library District "Any revenue remaining from the City Impact Fee following
completion of the Southeast Branch Library will be transferred to the Public Library Fund".
The Southeast Branch Library,now known as the Council Tree Library,has been completed.
This item appropriates all unspent library impact fee revenue received in 2009 and prior
years, less $100,000, for transfer to the Poudre River Library District. The amount of
$100,000 is being held by the City to cover any unanticipated project expenses.
FROM: Prior Year Reserves (Library Impact) $1,575,307
FROM: Unanticipated Revenue (Library Impact Fees) $ 111,392
FOR: Poudre River Library District $1,686,699
ORDINANCE NO. 105, 2009
OF THE COUNCIL OF THE CITY OF FORT COLLINS
APPROPRIATING PRIOR YEAR RESERVES AND
UNANTICIPATED REVENUE IN VARIOUS CITY FUNDS
AND AUTHORIZING THE TRANSFER OF APPROPRIATED
AMOUNTS BETWEEN FUNDS OR PROJECTS
WHEREAS, the City has prior year reserves, excess revenue, and unanticipated revenue
available to appropriate; and
WHEREAS, in accordance with Article V, Section 8(b)of the City Charter,any expense or
liability entered into by an agent of the City, on behalf of the City, shall not be made unless an
appropriation therefor shall have been made by the City Council; and
WHEREAS,Article V, Section 9 of the City Charter permits the City Council to appropriate
by ordinance at any time during the fiscal year such funds for expenditure as may be available from
reserves accumulated in prior years, notwithstanding that such reserves were not previously
appropriated; and
WHEREAS,Article V, Section 9,of the City Charter also permits the City Council to make
supplemental appropriations by ordinance at any time during the fiscal year,provided that the total
amount of such supplemental appropriations, in combination with all previous appropriations for
that fiscal year, does not exceed the current estimate of actual and anticipated revenues to be
received during the fiscal year; and
WHEREAS,Article V,Section 10,of the City Charter authorizes the City Council to transfer
by ordinance any unexpended and unencumbered amount or portion thereof from one fund or capital
project to another fund or capital project, provided the purpose for which the transferred funds are
to be expended remains unchanged; and
WHEREAS, the City wishes to provide for the expenditures listed below and the City
Manager recommends that these expenditures be made.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT
COLLINS that the following funds are hereby authorized for transfer and appropriated for
expenditure for the purposes stated below:
A. GENERAL FUND
1. APP. FROM: Unanticipated Revenue (Miscellaneous Police) $ 260,850
APP. FROM: Prior Year Reserves (Traffic Surcharge) $ 30,000
APP. FROM: Prior Year Reserves (Camera Radar) $ 21,620
APP. FROM: Unanticipated Revenue (Seatbelt Grant) $ 7,000
APP. FROM: Unanticipated Revenue (DUI Grant) $ 8,500
FOR: Police Services $ 312,470
FOR: Seatbelt Grant $ 71000
FOR: DUI Grant $ 8,500
F
2. APP. FROM: Unanticipated Revenue (Grant) $ 4,784
FOR: Radon Grant Expenses $ 4,784
TRANSFER FROM: Natural Resources Operations $ 4,784
TO: Radon Grant Expenses $ 4,784
3. APP. FROM: Prior Year Reserves (PEG Reserve) $ 7,500
FOR: Cable 14 Expenses $ 7,500
4. APP. FROM: Prior Year Reserves (PEG Reserve) $ 35,000
FOR: Cable 14 Expenses $ 35,000
5. APP. FROM:'Unanticipated Revenue $ 12,000
FOR: Cable 14 Expenses $ 12,000
6. APP. FROM: Unanticipated Revenue $ 33,000
FOR: Gardens on Spring Creek Expenses $ 33,000
7. APP. FROM: Prior Year Reserves (Horticulture) $ 25,000
FOR: Gardens on Spring Creek Expenses $ 25,000
8. APP. FROM: Unanticipated Revenue (Grant) $15,200
FOR: Gardens on Spring Creek Expenses $15,200
9. APP. FROM: Unanticipated Revenue $ 8,160
FOR: Human Resources Expenses $ 8,160
B. RECREATION FUND
1. APP. FROM: Prior Year Reserves $ 10,000
FOR: Youth Special Revenue $ 10,000
2. APP. FROM: Unanticipated Revenue $ 13,000
FOR: Youth Sports $ 13,000
3. APP. FROM: Unanticipated Revenue $ 34,150
FOR: Vida Sana $ 34,150
4. APP. FROM: Unanticipated Revenue $ 3.000
FOR: Youth Football $ 3,000
-2-
5. APP. FROM:Prior Year Reserves $ 20,000
FOR: Ice & Aquatics $ 20,000
6. APP. FROM: Prior Year Reserves $ 5,488
FOR: Adult Sports $ 5,488
7. APP. FROM: Unanticipated Revenue $ 3,000
FOR: Alternative Programs $ 3,000
C. DATA & COMMUNICATIONS FUND
1. APP. FROM: Prior Year Reserves $99,772
FOR: Development Tracking System $99,772
D. LIGHT & POWER FUND
1. TRANSFER FROM: Material Control - Operations $86,000
TO: Service Center - Capital Project $86,000
2. TRANSFER FROM: Light& Power Distribution - Operations $200,801
TO: DOE Grant Project $200,801
3 APP. FROM: Unanticipated Revenue (Grant) $430,000
FOR: DOLA Grant Project $430,000
E. WATER FUND
1. TRANSFER FROM: Water Quality - Operations $ 28,000
TO: Service Center Improvements - Capital Project $ 28,000
2. TRANSFER FROM: Water Quality- Operations $ 531
TO: Southwest System Improvements - Capital Project $ 531
F. WASTEWATER FUND
1. APP. FROM: Prior Year Reserves $ 27,800
FOR: Service Center Improvements $ 27,800
2. TRANSFER FROM: Pollution Control Lab - Operations $ 26,200
TO: Service Center Improvements - Capital Project $ 26,200
3. TRANSFER FROM: Pollution Control Lab - Operations $ 177
TO: Harmony Lift Station - Capital Project $ 177
-3-
4. TRANSFER FROM: Pollution Control Lab - Operations $ 915
TO: Drake Water Reclamation Facility Improve - Capital Project $ 915
G. STORMWATER FUND
1. APP. FROM: Prior Year Reserves $ 3,200
FOR: Utility Service Center Phase 2 $ 3,200
2. TRANSFER FROM: Drainage & Detention - Operations $ 28,800
TO: Utility Service Center Phase 2 - Capital Project $ 28,800
3. TRANSFER FROM: Drainage & Detention- Operations $ 257
TO: Old Town Basin Improvements - Capital Project $ 257
4. TRANSFER FROM: Drainage & Detention - Operations $ 1,362
TO: Canal Importation Basin Improvements - Capital Project $ 1,362
H. UTILITY CUSTOMER SERVICE & ADMIN FUND
1. TRANSFER FROM: Regulatory & Government Affairs - Ops $ 150,000
TO: System Additions & Replacements - Capital Project $ 150,000
I. TIMBERLINE /PROSPECT SID #94 FUND
1. APP. FROM: Unanticipated Revenue (Special Assessment) $ 116,237
FOR: Developer Repayment $ 116,237
J. TRANSPORTATION SERVICES FUND
1. APP. FROM: Unanticipated Revenue (Misc.) $ 1,175
FOR: Bike Library Program $ 1,175
2. APP. FROM: Unanticipated Revenue(Misc.) $ 3,463
FOR: 2009 Bike Camp Expenses $ 3,463
3. APP. FROM: Prior Year Reserves (Civic Center Parking) $ 108,250
FOR: Civic Center Parking Structure $ 108,250
4. APP. FROM: Transfer from Capital Projects Fund $110,000
FOR: Transportation Fund Expenses $110,000
-4-
K. CAPITAL PROJECTS FUND
1. TRANSFER FROM: Soapstone Public Improve. Project $ 80,000
TO: Robert Benson Dam Project $ 80,000
2. APP. FROM: Unanticipated Revenue (Rent) $ 5,850
TO: Mason Corridor Project $ 5,850
3. APP. FROM: Unanticipated Revenue (CMAQ Grant) $600,000
FOR: Mason Corridor Project - Troutman Crossing $600,000
TRANSFER FROM: BOB Pedestrian Plan & ADA Project $300,000
TO: Mason Corridor Project - Troutman Crossing $300,000
4. TRANSFER FROM: BOB Pedestrian Plan& ADA Project $ 83,000
TO: BOB North College Ave. Improvement Project $ 83,000
5. TRANSFER FROM: BOB Intersection Improvements Project $1,200,000
TO: Mason Corridor Project- BRT $1,200,000
APP. FROM: Transfer from Transportation Fund $ 35,000
FOR: Mason Corridor Project $ 35,000
6. TRANSFER FROM: BOB Pedestrian Plan & ADA Project $ 150,000
TRANSFER FROM: BOB Bicycle Plan Implementation $ 150,000
TO: Mason Corridor Project-NRRC Crossing $ 250,000
7. APP. FROM: Unanticipated Revenue (Misc.) $ 500
FOR: BCC Pedestrian Plan Project $ 500
8. APP. FROM: Unanticipated Revenue (Natural Resources Fund) $ 500,000
FOR: Fort Collins/Discovery Science Center Project $ 500,000
9. APP. FROM: Prior Year Reserves (Capital Projects) $ 241,797
FOR: Department of Energy- RDSI Project $ 241,797
10. APP. FROM: Prior Year Reserves (Capital Projects) $ 110,928
FOR: Department of Local Affairs -NEC Project $ 110,928
11. APP. FROM: Prior Year Reserves (Capital Projects) $ 500,000
FOR: Transfer to Transportation Fund $ 500,000
12. APP. FROM: Prior Year Reserves (Capital Projects) $ 110,000
FOR: Transfer to Transportation Fund $ 110,000
-5-
L. NATURAL AREAS FUND
1. APP. FROM: Unanticipated Revenue (Grant) $ 20,000
FOR: Natural Areas Program $ 20,000
M. CAPITAL IMPROVEMENT EXPANSION FUND
1. APP. FROM: Prior Year Reserves (Library Expansion) $ 21,883
FOR: New Branch Library Books & Materials $ 21,883
2. APP. FROM: Prior Year Reserves (Library Impact) $1,575,307
APP. FROM: Unanticipated Revenue (Library Impact Fees) $ 111,392
FOR: Poudre River Library District $1,686,699
Introduced, considered favorably on first reading, and ordered published this 20th day of
October, A.D. 2009, and to be presented for final passage on the 3rd day of November,A.D. 2009.
Mayor
ATTEST:
City Clerk
Passed and adopted on final reading on the 3rd day of November, A.D. 2009.
Mayor
ATTEST:
City Clerk
-6-