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Home My WebLink AboutCOUNCIL - AGENDA ITEM - 10/20/2009 - SECOND READING OF ORDINANCE NO. 094, 2009, APPROPR ITEM NUMBER: 6 AGENDA ITEM SUMMARY DATE: October 20, 2009 FORT COLLINS CITY COUNCIL STAFF: Mary Moore SUBJECT Second Reading of Ordinance No. 094,2009,Appropriating Unanticipated Revenue in the General Fund for Replacing Radio Network Equipment. RECOMMENDATION Staff recommends adoption of this Ordinance on Second Reading. EXECUTIVE SUMMARY This Ordinance, unanimously adopted on First Reading on October 6, 2009, appropriates funds received for a joint grant awarded by the U.S. Department of Justice, Office of Justice Programs (OJP)Bureau of Justice Assistance(BJA)Recover Act Edward Byrne Memorial Justice Assistance Grant (JAG) Program, in the amount of$444,818. This joint grant was awarded on behalf of the City of Fort Collins, the City of Loveland and Latimer County. Cooperatively, an agreement was reached to utilize these grant funds for the replacement of aging radio network components. ATTACHMENTS 1. Copy of First Reading Agenda Item Summary- October 6, 2009. (w/o original attachments) ATTACHMENT 1 ITEM NUMBER: 11 AGENDA ITEM SUMMARY DATE: October 6, 2009 FORT COLLINS CITY COUNCIL STAFF: Mary Moore SUBJECT First Reading of Ordinance N.0941009rAppro riating-Unanticipated Revenue in the General Fund for Replacing Radio Network Equipment. U RECOMMENDATION Staff recommends adoption of the Ordinance on First Reading. FINANCIAL IMPACT �� The City has received a grant in t e amount o)$44z,818. TThieNgri�does not require a cash match. 1 EXECUTIVE SUMMARY Fort Collins Police Services, acting as applicant and fiscal agent, has been awarded a joint grant under the U.S.Department of Justice,Office of Justice Programs(OJP)Bureau of Justice Assistance (BJA)Recover Act Edward Byrne Memorial Justice Assistance Grant(JAG)Program,in the amount of $444,818. This joint grant was awarded on behalf of the City of Fort Collins, the City of Loveland and Larimer County. Cooperatively,an agreement was reached to utilize these grant funds for the replacement of aging radio netiwofk components: This radio system is mission critical to regional law enforcement communications. BACKGROUND Public safety agencies throughout Larimer County rely on a shared radio network for day-to-day radio communications and for interoperable communications statewide. The local portion of the radio system was built in 1999 and a consortium of users formed Northern Colorado Radio Communications Network(NCRCN). Members of NCRCN include Loveland Police Department, Loveland Fire and Rescue, Loveland Rural Eire P .otection,District, City of Loveland Water and Power Loveland COLT Transit/System/Northern Colorado Water Conservancy District Poudre School District, Fort Collins Police Services, Pouldre4ire�Authority, Poudre Valley Hospital Ambulance Service, Thompson Valldy\EMSS,I,City of Fort Collins TransFort and Dial-A-Ride, Wellington Fire Protection District,Berthoud Police Department,Berthoud Fire Protection District, and Platte River Power Authority Fire and Rescue. October 6, 2009 -2- Item No. 11 In 2003,NCRCN agreed to share the radio network with other agencies outside of Larimer County to meet the growing demands of radio interoperability. With the sharing of systems, agencies like Windsor-Severance Fire Protection District,Weld County Sheriff's Office,Larimer County Sheriff's Office, Colorado State Patrol, and other agencies statewide use NCRCN radio sites. In turn, NCRCN members are able to utilize its statewide radio resources. Over the last 10 years,the radio network has been expanded and enhanced to meet the demands of additional users and increased radio traffic. The original radio site equipment is aging and reaching its "end of life." A need exists to replace the old equipment, but funding sources are limited. Currently,NCRCN collects$50 per radio pe year fromits primary user agencies to fund repairs and ' maintenance. With rising costs and limited local founds,)it is difficult to find ways to replace the mission critical equipment tha sny �up_blic�safagencie� ely on. J . The Recovery Act: Edward Byrne Memorial Justice Assistance Grant Program will provide for replacement of some of the aging equipment. Those components that are replaced will be utilized to replace other failing components of the system as needed. As part of this project, a long-term strategy to replace all "end of life" equipment will be developed before the grant funding cycle is completed in 2013. The grant requires a Memorandum of Understanding(MOU)between the City of Fort Collins,City of Loveland and Larimer County that-identifies-the C aty of Fort-Collins as the applicant/fiscal agent. In addition,a public hearing was1eld on May 172009,ttoo;rece ue comments from any citizen of Fort Collins on the proposed use of the grant funds N6 one attended the public hearing and no comments were received. 1 \� .L Documentation on the MOU and the public hearing was sent to the U.S. Department of Justice and final notice of grant award was received. The grant period is from March 31, 2009 to February 28, 2013. ATTACHMENTS 1. Memorandum of Underst' ' anding' P V 2. Letter of Award ORDINANCE NO. 094, 2009 OF THE COUNCIL OF THE CITY OF FORT COLLNS APPROPRIATING UNANTICIPATED REVENUE N THE GENERAL FUND FOR REPLACING RADIO NETWORK EQUIPMENT WHEREAS, the United States Department of.lustice awarded the City of Fort Collins, the City of Loveland, and Larimer County a grant from the Recovery Act: Edward Byrne Memorial Justice Assistance Grant Proaram in the amount of$444,8I S (the "Grant") for)the replacement of aging radio network equipment, and WHEREAS, public agencies located in and adjacent to Larimer County rely on a shared radio network for day-to-day radio communications and interoperable communications statewide; and WHEREAS, the local portion of the radio system was built in 1999 and over the last ten years the radio network has been expanded and enhanced to meet the demands of additional users and increased radio traffic; and WHEREAS, the original equipment is aging and reaching its "end of life" and needs to be replaced; and WHEREAS, the grant requires no City matching funds; and WHEREAS, Fort Collins, Loveland,and Larimer County have executed a Memorandum of Understanding regarding the use of the Grant; and WHEREAS, Article V, Section 9, of the City Charter permits the City Council to make supplemental appropriations by ordinance at any time during the fiscal year, provided that the total amount of such supplemental appropriations, in combination with all previous appropriations for that fiscal year, does not exceed the current estimate of actual and anticipated revenues to be received during the fiscal year; and WHEREAS,City staff has determined that the appropriation of the grant funds will not cause the total amount appropriated in the General Fund to exceed the current estimate of actual and anticipated revenues to be received in that fund during the fiscal year. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS that there is hereby appropriated from unanticipated grant revenue in the General Fund the sum of FOUR HUNDRED FORTY FOUR THOUSAND EIGHT HUNDRED EIGHTEEN DOLLARS ($444,818) for expenditure in the General Fund for replacing aging radio network equipment. Introduced, considered favorably on first reading, and ordered published this 6th day of October, A.D. 2009, and to be presented for final passage on t Ot, day of October, A.D. 2009. i jz� Mayor ATTEST: City Clerk Passed and adopted on final reading on the 20th day of October, A.D. 2009. 4ay ATTEST: City Clerk