HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 12/08/2009 - CITY COUNCIL DISCUSSION AND DEBRIEFING OF THE 2010 DATE: December 8, Zoos WORK SESSION ITEM
STAFF: Darin Atteberry FORT COLLINS CITY COUNCIL
Mike Freeman
Pre-taped staff presentation: none
SUBJECT FOR DISCUSSION
City Council Discussion and Debriefing of the 2010-2011 Budgeting for Outcomes Process.
EXECUTIVE SUMMARY
The City Manager's 2010-2011 Recommended Budget was delivered to City Council on September
4, 2009. Over the following months, the City Council worked with the recommended budget to
make the budget its financial and policy plan for 2010 and 2011. The City once again used the
Budgeting for Outcomes process adopted in 2005.. This work session will provide the City Council
with time to debrief the process for 2010 and 2011 budget and provide input to the City Manager
in advance of the City beginning the 2011 and 2012 budgeting process this coming year.
GENERAL DIRECTION SOUGHT AND SPECIFIC QUESTIONS TO BE ANSWERED
1. What elements of the Budgeting for Outcomes process are working well and should be kept
for the 2011 and 2012 budget process?
2. What changes are suggested to the budgeting process for 2011 and 2012?
BACKGROUND
The Budgeting for Outcomes (BFO) process has served the City well over the past three biennial
budget cycles. BFO is not a perfect process, nor is any public budgeting process. However, the
process has delivered significant value to the City, helping the City gain greater transparency in the
budget process, increasing accountability for performance, moving the organization toward being
data-driven, and focusing budget reductions on specific programs and services and away from
across-the-board reductions.
The Budgeting for Outcomes process has a series of defined steps that are outlined in the attached
graphic (Attachment 1). The City Council plays an integral role in the BFO process and has a
specific role in shaping the overall process. The City C.ouncil's role in the budgeting process
includes the following key steps:
• Setting the overall theme and priorities for the budget in the Council's retreat
• Identifying and adopting the key Outcome areas around which the budget is built
• Providing early policy guidance on finance policies
December 8, 2009 Page 2
• Providing input to and adopting the Requests for Results upon which the staff develop
budget offers
• Receiving and reviewing the City Manager's Recommended Budget and adjusting the
budget document to reflect City Council's policies, initiatives and priorities.
• Formally adopting the budget and appropriation ordinance for the next fiscal year
Discussion Items
For the work session, staff is proposing that the City Council provide input on aspects of the
Budgeting for Outcomes process that are working well and what to improve upon. Specific
feedback the City Manager has already received includes listing all budget offers on the result area
drilling platforms that are submitted to City Council and also listing reduction offers or changes in
levels of service that have been proposed on the drilling platforms. This feedback will be
implemented in the coming two-year budget cycle
Following are some suggested questions or issues the City Council may choose to discuss during
the work session:
1. How has the City/community benefited from Budgeting for Outcomes
2. How effective was the Board and Commission input—what type of input is most helpful?
3. How effective was the community input—what type of input is most helpful?
4. Discuss the City Council's role in the process
5. Discuss if Offers from outside the organization should be encouraged
ATTACHMENTS
1. Budgeting for Outcomes Process Steps
2. 2010/2011 Budgeting for Outcomes Public Input Process
Attachment I
Budgeting
DRILLING PLATFORM
OFFERS TO FUNDED
KEY RESULTS ACHIEVE _
RESULTS =
NOT FUNDED
CITY MANAGERS COUNCIL
2010-2011 REVIEW COUNCIL
RECOMMENDED CITIZEN ADOPTION
BUDGET INPUT
Attachment 2
2010/2011 Budgeting for Outcomes
Public Input Process
Public Input re: General Priorities (January—March, 2009)
Compile data from existing sources that depicts community priorities and progress on
existing goals:
• 2008 Citizen Survey
• Departmental Surveys
• Community Scorecard
Input from Boards & Commissions
• January/February meetings—Board liaisons review current BFO priorities and
seek input on priorities for 2010/2011
• Summarize feedback for Council retreat
Editorial Board
• Attend meeting in April to outline public involvement process & promote
community dialogue
City Council input & goal-setting—May 3 & 4 retreat
Community Dialogue
• Public Open House—May 13, 6— 8 p.m., Drake Centre
• Online form (fcgov.com/yourvoice) to gather general public input on budget
priorities
Public Involvement re:Recommended Budget (August—November, 2009)
Web site
• Citizen feedback on recommended drilling platforms & individual offers
(fcgov.com/budgel)
Budget Open House— September 2
• Special invites issued to Boards & Commissions
• General public invites
Board & Commission Feedback - Formal recommendations, or excerpts from minutes,
provided from the following Boards & Commissions:
• Air Quality Advisory Board
• Building Review Board
• Electric Board
• Land Conservation and Stewardship Board
• Landmark Preservation Commission
• Natural Resources Advisory Board
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Attachment 2
• Senior Advisory Board
• Transportation Board
• Water Board
Budget Public Hearings
• September 15 & October 6
City Council Consideration of 2010/2011 Biennial Budget
• October 20 &November 3
General Outreach
• Press releases, City News articles,Neighborhood News, Board of Realtors
articles, Coloradoan "In the City" columns and fcgov.com spotlights
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