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Home My WebLink AboutCOUNCIL - AGENDA ITEM - 05/19/2009 - RESOLUTION 2009-048 ADOPTING THE RECOMMENDATIONS O ITEM NUMBER: 16 AGENDA ITEM SUMMARY DATE: May 19, 2009 FORT COLLINS CITY COUNCIL STAFF: Jill Stilwell SUBJECT Resolution 2009-048 Adopting the Recommendations of the Cultural Resources Board Regarding Fort Fund Disbursements. RECOMMENDATION Staff recommends adoption of the Resolution. EXECUTIVE SUMMARY The Cultural Development and Programming and Tourism Programming accounts (Fort Fund) provide grants to fund community events. This Resolution adopts the recommendations from the Cultural Resources Board to disburse these funds. BACKGROUND The Cultural Development and Programming and Tourism Programming accounts (Fort Fund), consist of a four-tiered funding system for organizations that apply for grants from Fort Fund. Tier 41 was established as an annual programming fund for organizations whose primary purpose is to present three or more public events annually. These groups may apply for funding from Tier #1 each April. Tier #2 allows organizations that are not eligible for Tier #1 support to apply for funding of events that are not fund-raising in nature and do not generate more than $5,000 in proceeds after expenses. Tier #3 allows organizations that are not eligible for Tier#1 support to apply for funding of events that generate more than $5,000 in proceeds after expenses and are fund- raising in nature. Applications for support from Tier#2 and Tier#3 are accepted each January and June. Tier#4 was established to further the goal of making Fort Collins a cultural center and destination. Tier #4 grants address a need in the cultural activity of Fort Collins, perpetuate the Tourism Fund by generating over night stays in local hotels, and develop new arts, cultural, or heritage tourism activities that have the potential to impact Fort Collins cultural and economic growth. For the April 2009 Tier #1 and Tier#4 funding session; 19 applications were received with total requests equaling$183,775. The Cultural Resources Board,at its regular meeting of April 22,2009, recommended disbursement from funds in the City's Cultural Development and Programming and Tourism accounts totaling $135,600 to 15 applicants. May 19, 2009 -2- Item No. 16 ATTACHMENTS 1. Cultural Resources Board minutes, April 22, 2009. ATTACHMENT 1 C $" ® Cultural Resources Board `�/ Lincoln Center Fort Collins For W Magnolia St Fort Collins.CO 80521 970.221-6735 970.221-6373373—fax DRAFT CULTURAL RESOURCES BOARD MINUTES Regular Meeting—Wednesday,April 22, 2009 5:00 p.m. Lincoln Center,417 W. Magnolia Street, Fort Collins, CO 80521 Council Liaison: David Roy Staff Liaison: Jill Stilwell Chairperson: Sue Beck-Ferkiss Phone: 407-7021 (w) Vice-Chair:Jan Gilligan A regular meeting of the Cultural Resources Board was held on Wednesday, April 22, 2009 at 5:00 p.m. The following members were present: Board Members present: Sue Beck-Ferkiss, Carol Ann Hixon, Patrick Moran , Diane Gaede, John Hayes, Janet Gilligan Board Members absent: Anne Macdonald Staff Members present: Jill Stilwell, Gail Budner Guests Present: Katy Schneider, FCCVB I. Call to Order: 5:05 p.m. - Ms. Beck-Ferkiss II. Consideration of agenda: No changes III. Consideration and approval of minutes of April 2,2009: Mr. Moran made a motion to accept the minutes as amended. Ms. Hixon seconded the motion. Passed unanimously. IV. Public Input—None V. Fort Fund Tier I —Discussion and Funding Recommendations: Following a discussion regarding two organizations that turn in their application late, the Board concluded that they would not consider these applications as they did not meet the guidelines by submitting their applications prior to the deadline. The Board requested that Ms. Stilwell or Ms. Budner contact the Fort Collins Symphony Orchestra and the OpenStage Theatre Company and encourage them to apply for Tier 2 funding at the June session. The Board would like for all of the online applications to have the line reading "late applications will not be accepted" added, to further clarify the guidelines. It was determined that the Colorado Coalition of Artists did not meet the minimum of three events to qualify for Tier 1 funding, and therefore was deemed ineligible. Mr. Moran made a motion to disqualify these three applicants as they did not meet the guidelines for funding. CKY of Fort` Collins Ms. Gilligan seconded the motion. Passed, five in favor, and Ms. Gaede opposing. The Board then reviewed 16 Tier 1 grant applications and developed their recommendations. Ms. Hixon made a motion to submit these recommendations for Fort Fund disbursements to City Council as outlined in the attached spreadsheet Dr. Gaede seconded the motion. Passed unanimously. VI. Fort Fund Tier 4—Discussion and Funding Recommendations: Dr. Gaede made a motion to set the Tier 4 funding cycle to occur at the January and April sessions. Mr. Moran seconded the motion. Passed unanimously. The Board reviewed three Tier 4 grant applications and developed their recommendations. Ms. Beck-Ferkiss made a motion to not recommend funding for Wolverine Farm Publishing. Ms. Hixon seconded the motion. Passed unanimously. Dr. Gaede made a motion to fund $16,000 to the Fort Collins Museum of Contemporary Art and $15,000 to Horsetooth Productions and to submit these recommendations for Fort Fund disbursements to City Council as outlined in the attached spreadsheet. Ms. Hixon seconded the motion. Passed unamiously. VI1. Other Business: The Board would like the organizations who received Tier 4 funding to present a report on the progress of their event planning. They would like Ms. Stilwell to contact the Downtown Business Association regarding a possible presentation at the May meeting, and Presto Digitators and Horsetooth Productions for a presentation in July. To minimize time spent at board meetings discussing their attendance at Fort Fund supported events, Board members will e-mail their liaison reports to their fellow Board members for review. The Board discussed streamlining the time spent in future CRB meetings. Ms. Schneider, with the FCCVB, reported that bookings are currently up and looking great for the summer and that they are more aggressively utilizing international marketing. Vill. Adjournment: 6:42 p.m. Respectfully submitted, Gail Budner Administrative Clerk II RESOLUTION 2009-048 OF THE COUNCIL OF THE CITY OF FORT COLLINS ADOPTING THE RECOMMENDATIONS OF THE CULTURAL RESOURCES BOARD REGARDING FORT FUND DISBURSEMENTS WHEREAS, the City disburses funds from the City's Cultural Development and Programming Account and Tourism Programming Account in accordance with the provisions of Section 25-244 of the City Code through its Fort Fund Program; and WHEREAS,the City's Cultural Resources Board reviews applications for Fort Fund monies and makes recommendations to the City Council in accordance with the provisions set forth in Section 2-203(3) of the City Code, and administrative guidelines for the Fort Fund program (the "Fort Fund Guidelines"); and WHEREAS, pursuant to Section 25-244 of the City Code, the Cultural Development and Programming Account was established for the purpose of funding cultural development and programming activities and the Tourism Programming Account was established for the purpose of funding tourist-related special events; and WHEREAS, at its regular meeting on April 22, 2009, the Cultural Resources Board recommended funding for various proposals as set forth on Exhibit"A", attached and incorporated herein by this reference,based upon the criteria and considerations set forth in Section 2-203 and the Fort Fund Guidelines; and WHEREAS,the proposals recommended by the Cultural Resources Board provide a public benefit to the Fort Collins community by supporting cultural development and programming activities, and promote the utilization of public accommodations within the City; and WHEREAS, the City Council wishes to adopt the recommendations of the Cultural Resources Board. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS that funds in the total amount of ONE HUNDRED FOUR THOUSAND SIX HUNDRED DOLLARS($104,600)in the City's Cultural Development and Programming Account and THIRTY ONE THOUSAND DOLLARS ($31,000) in the City's Tourism Programming Account be distributed in accordance with the recommendations of the Cultural Resources Board as set forth on Exhibit "A". Passed and adopted at a regular meeting of the Council of the City of Fort Collins this 19th day of May, A.D. 2009. Mayor ATTEST: Chief Deputy City Clerk FORT FUND -APRIL 2009 EXHIBIT A FINAL AMOUNT %OF AMOUNT RECOMMENDED REQUESTED ORGANIZATION/CONTACT EVENT/DATE AMOUNT FUND 1 FUND 2 ,RECOMMENDED REQUESTED (tourism) Bas Bleu Theatre Company 2009-2010 Season $12,000 $12,000 $0 100% Canyon Concert Ballet 2009-2010 Season of Dance $11,800 $11,800 $0 100% Colorado Coalition of Artists(COCOA)* 2009 Summer Season $500 $0 $0 0% Discovery Science Center 2009-2010 Floor Programming $12,000 $12,000 1 $0 100% Foothills Pops Band 2009-2010 Concert Season $1,000 $800 $0 80% Fort Collins Museum 2009-2010 Programming Series $12,000 $12,000 $0 100% Fort Collins Museum of Contemporary 2009-2010 Exhibition Series Art $12,000 $12,000 $0 100% Fort Collins Symphony Association` 2009-2010 Concert Season $12,000 $0 $0 0% Fort Collins Wind Symphony 2009-2010 Season $5,975 $4,800 $0 80% Friends of Traditional Dance 2009-2010 Dance Season $5,500 $5,500 $0 100% The Larimer Chorale 33rd Concert Season $12,000 $12,000 $0 100% New Horizons Band of No.Colorado 2009-2010 Concert Season $1,000 $500 $0 50% OpenStage Theatre&Company' 2009-2010 OpenStage& openstage etc. Seasons $12,000 $0 $0 0% Page 1 of 2 Opera Fort Collins 30th Concert Season $12,000 $12,000 $0 100% Rocky Mountain Sustainable, 2009-2010 Educational Living Association Programs and Events $6,000 $6,000 $0 100% Youth Orchestra of the Rockies International Studies $4,000 $3,200 $0 80% TIER Fart Collins Museum of Contemporary Myth,Object and The Animal Art Glass Exhibition $21,500 $0 $16,000 74% TIER 4 Horsetooth Productions TriMedia Film Festival $20,000 $0 $15,000 75% TIER 4 Wolverine Farm Publishing` Matter Daily $10,500 $0 $0 0% TOTALS $183,775 $104,600 $31,000 74% 'These events were not recommended for grants due to their ineligibilty or to low scores.Scores are based on application materials and Fort Fund's"Criteria for Funding." 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