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Home My WebLink AboutCOUNCIL - AGENDA ITEM - 07/07/2009 - ITEMS RELATING TO THE COMPLETION OF THE 2009 SPRIN ITEM NUMBER: 18 A-D AGENDA ITEM SUMMARY DATE: July 7, 2009 FORT COLLINS CITY COUNCIL STAFF: Ken Waido Heidi Phelps SUBJECT Items Relating to the Completion of the 2009 Spring Cycle of the Competitive Process for Allocating City Financial Resources to Affordable Housing and Community Development Activities Utilizing the Federal Community Development Block Grant (CDBG) Program, and Home Investment Partnership (HOME) Program, and the City's Human Services Program and Affordable Housing Fund. RECOMMENDATION Staff recommends adoption'of the Resolutions and the Ordinances on First Reading. The CDBG Commission presents a list of recommendations as to which programs and projects should receive funding. FINANCIAL ACT The Community Development Block Grant(CDBG)Program and the Home Investment Partnership (HOME)Program provide Federal funds from the Department of Housing and Urban Development (HUD) to the City of Fort Collins which can be allocated to housing and community development related programs and projects, thereby, reducing the demand on the City's General Fund Budget to address such needs. City funds for this item have been appropriated as part of the Human Services Program and Affordable Housing Fund in December 2007. EXECUTIVE SUMMARY A. Hearing and Resolution 2009-060 Approving the Programs and Projects That Will Receive Funds from the Federal Community Development Block Grant (CDBG) and Home Investment Partnership (HOME) Programs, and the City's Human Services Program and Affordable Housing Fund. B. Hearing and Resolution 2009-061 Approving the Fiscal Year 2009 Home Investment Partnerships Program for the City of Fort Collins. C. Hearing and First Reading of Ordinance No. 074, 2009, Appropriating Unanticipated Revenue in the Community Development Block Grant Fund. 1 July 7, 2009 -2- Item No. 18 A-D D. Hearing and First Reading of Ordinance No. 075, 2009, Appropriating Unanticipated Revenue in the HOME Investment Partnership Fund. The Resolutions and Ordinances will complete the 2009 spring cycle of the competitive process for allocating City financial resources to affordable housing programs/projects and community development activities. BACKGROUND On June 2, 2009, the City Council adopted Resolution 2009-060 which allocated $271,137 of Community Development Block Grant Recovery (CDBG-R) Program funding authorized by the American Recovery and Reinvestment Act of 2009 to several programs and projects that applied for funding as part of the City's spring cycle of the competitive process. This item asks the Council to make additional allocations of funding to applicants completing the spring cycle of the competitive process. Resolution 2009-060 establishes which programs and projects will receive funding with CDBG funds for the FY 2009 Program year (Entitlement Grant and Program Income), which starts on October 1, 2009, and which programs will receive funds from a previous HOME fiscal year (Unprogrammed funds)and from the City's Human Services Program and Affordable Housing Fund. The CDBG Commission presents a list of recommendations as to which programs and projects should receive funding. The following table summarizes the total amount and sources of all available CDBG and City funds for distribution during the spring cycle of the competitive process: AMOUNT SOURCE $1,017,507 FY 2009 CDBG Entitlement Grant 52,653 FY 2009 CDBG Program Income 271,137 CDBG Recovery (CDBG-R) Program* 98,429 FY 2008 HOME Unprogrammed 98,993 2008 City Affordable Housing Fund Unprogrammed 440,334 2009 City Human Services Program F—$1,979,053 Total Funding Available * CDBG-R funds were allocated by the Council on June 2, 2009, Resolution 2009-060. Unprogrammed funds are funds that have yet to be allocated to specific projects. Program Income includes anticipated repayments from rehab loans and home buyer assistance loans along with repayments from development loans. The FY 2009 CDBG Entitlement Grant and Program Income totals $1,070,160. HUD regulations limit a maximum of 20% of these funds, or$214,032, for Planning and Administrative purposes. Staff did not request any CDBG-R funds for administrative purposes. The following table summarizes the amount and sources of available funds for Planning projects and CDBG Program administrative purposes: July 7, 2009 -3- Item No. 18 A-D AMOUNT SOURCE $203,501 '20% of the FY 2009 CDBG Entitlement Grant 10,531 26% of FY 2009 CDBG Program Income $214 032 Total Funding Available for Planning and CDBG Program Administration HUD regulations limit a maximum 15% of the FY 2009 CDBG funds and Program Income; or $160,524, for use in the Public Services category. The CDBG-R Program provides an additional $40,671 and the City's Human Services Program adds $440,334 for use in the category, for a total of $641,529 of available funding. The following table summarizes the amount and sources of available funds for public/human service proposals: AMOUNT SOURCE $152,626 15% of the FY 2009 CDBG Entitlement Grant 7,898 15% of FY 2009 CDBG Program Income 40,671 15% of the CDBG-R Program* 440,334 2009 City Human Services Program $641 529 1 Total Funding Available for Public/Human Service Proposals * 'CDBG-R funds were allocated by the Council on June 2,2009, Resolution 2009-060. The following table summarizes the amount and sources of available funds for affordable housing proposals: AMOUNT SOURCE $661,380 FY 2009 CDBG Entitlement Grant 34,225 FY 2009 CDBG Program Income** 230,466 CDBG-R Program* 98,429 FY 2008 HOME Unprogrammed*** 90,493 2008 Ci Affordable Housing Fund Unprogrammed $1 114 993 1 Total Funding Available for Affordable Housing Proposals * CDBG-R funds were allocated by the Council on June 2, 2009, Resolution 2009-060. ** There is a total of$52,653 of FY 2009 Program Income available. The CDBG Program administration request is for $207,531 (see AD-1 below) which can be covered utilizing $203,501 from the FY 2009 Entitlement Grant and only$4,030 of FY 2009 Program Income. An additional $6,500 of FY 2009 Program Income is needed to cover a portion of the cost of the Consolidated Plan(see AD-2 below)and$7,898 is earmarked for the Public Services category. Thus, the amount of Program Income that will not be used for administration, planning,and public services is a total of$34,225 and is available for allocation to affordable housing projects. *** Likewise,there is a total of$98,993 of unprogrammed 2008 City Affordable Housing Funds available. The development of the Consolidate Plan (see AD-2 below) needs an additional $8,500 to be combined with the $6,500 of FY 2009 CDBG Program Income to cover the $15,000 total cost leaving $90,493 available for allocation to affordable housing projects. July 7, 2009 -4- Item No. 18 A-D i The City received 33 applications for funding as part of the 2009 spring cycle of the competitive process requesting a total of approximately$2.7 million. The total amount of funds available from all sources is about$2.0 million. Therefore,the total of application requests is about$700,000 more than the amount of available funds. The following table summarizes the amount of funding requests compared to the amount of funding available for each of the major funding categories. Number of Requested Available Request- Category Applications Funding Funding* Available Difference Affordable Housing 5 $1,575,635 $1,114,993 -$460,642 Public Services 26 $872,511 $641,529 -$230,982 Administration 1 $207,531 $207,531 $0 Consolidated Plan 1 $15,000 $15,000 $0 Totals 33 $2 670 667 $1 979 053 -$693 614 * The Available Funding amounts include $217,137 of CDBG-R funds allocated by the Council on June 2, 2009, Resolution 2009-060. The CDBG Commission presents recommendations as to which programs and projects should receive funding from the available funding sources presented above. The following tables present the allocations recommended by the Commission to the City Council within each major category: Administration Applicant Funding Commission's Unfunded Project/Program Request Recommendation Balance AD-1 CITY OF FORT $207,531 $203,501 $0 COLLINS CDBG FY 2009 CDBG ADMINISTRATION Entitlement Grant $4,030 FY 2009 Program Income Planning Applicant Funding Commission's Unfunded Project/Program Request Recommendation Balance AD-2 CITY OF FORT $15,000 $6,500 FY 2009 $0 COLLINS Program Income CONSOLIDATED PLAN $8,500 2008 Affordable Housing Fund July 7, 2009 -5- Item No. 18 A-D Affordable Housing Applicant Funding Commission's Unfunded -Project/Program Request Recommendation Balance HO-1 CARE: $500,000 $300,000 $200,000 PROVINCETOWNE FY 2009 CDBG INFRASTRUCTURE Entitlement Grant HO-2 CITY LAND $140,000 $0 $140,000 BANK PHASE I HO-3 CORNERSTONE $300,000 $0 $300,000 APARTMENTS HO-4 FCHC VILLAGE $450,000 $86,880 $0 ON STANFORD FY 2009 CDBG REHABALITATION Entitlement Grant $34,225 FY 2009 Program Income $98,429 FY 2008 HOME Program CDBG-R Funds* $230,466 ` HO-5 NEIGHBOR TO $185,635 $185,635 $0 NEIGHBOR: FY 2009 CDBG COACHLIGHT PLAZA Entitlement Grant APARTMENTS * Approved by the City Council on June 2, 2009, Resolution 2009-060. All funding recommendations in the Affordable Housing category are in the form of a"Due on Sale Loan + 5% Simple Interest." Public Service Applicant Funding Commission's Unfunded Project/Program Request Recommendation Balance PS-1 B.A.S.E. CAMP: SLIDING $60,831 $60,831 $0 SCALE FEE TUITION & (CDBG grant) TRANSPORTATION ASSISTANCE PS-2 BOYS & GIRLS CLUB: $18,309 $18,309 $0 AFTER-SCHOOL AND SCHOOL- (HSP grant) BREAK CHILD CARE AND YOUTH ACTIVITIES PS-3 CATHOLIC CHARITIES $10,000 $10,000 $0 NORTHERN: SENIOR SERVICES (HSP grant) PS-4 CATHOLIC CHARITIES $55,024 $37,856 $17,168 NORTHERN: SHELTER AND (CDBG grant) SUPPORTIVE SERVICES July 7, 2009 -6- Item No. 18 A-D Applicant Funding Commission's Unfunded -Project/Program Request Recommendation Balance PS-5 CENTER FOR FAMILY $15,000 $0 $15,000 OUTREACH: VOLUNTEER PROGRAM FOR THE PARENTING CENTER PS-6 CONSUMER CREDIT $13,000 $0 $13,000 COUNSELING SERVICES: FINANCIAL COUNSELING PS-7 CROSSROADS SAFEHOUSE: $99,216 $51,542 $47,674 ADVOCACY PROGRAM (HSP grant) PS-8 DISABLED RESOURCE $22,656 $22,656 $0 SERVICES: ACCESS TO (HSP grant) INDEPENDENCE PROGRAM PS-9 EDUCATION AND LIFE $22,000 $18,000 $4,000 TRAINING CENTER:: (CDBG grant) EMPLOYMENT SKILLS TRAINING PS-10 EDUCATION AND LIFE $8,000 $0 $8,000 TRAINING CENTER: EVENING CLASS CHILDCARE ASSISTANCE PS-11 ELDERHAUS: THERAPY $23,592 $23,592 $0 CENTER ACTIVITY PROGRAM (HSP grant) PS-12 FAMILY CENTER: SLIDING $20,000 $20,000 $0 SCALE FEE TUITION (HSP grant) PS-13 FOOD BANK FOR LARIMER $27,959 $27,959 $0 COUNTY: KIDS CAFE PROGRAM (HSP grant) PS-14 HOMELESSNESS $45,000 $0 $4,329 PREVENTION INITIATIVE: CDBG-R Funds* EMERGENCY RENT ASSISTANCE $40,671 PS-15 LIVE THE VICTORY $29,120 $0 $29,120 (MATHEWS HOUSE): PROGRAM FOR AT-RISK YOUTH PS-16.NEIGHBOR TO NEIGHBOR $68,500 $39,915 $28,585 (N2N): COMPREHENSIVE (HSP grant) HOUSING COUNSELING PS-17 N2N: EMERGENCY RENT $23,000 $23,000 $0 ASSISTANCE (HSP grant) PS-18 NORTHERN COLORADO $29,500 $29,500 $0 AIDS PROJECT: CLIENT (HSP grant) SERVICES AND HOMELESSNESS PREVENTION PROGRAM PS-19 POUDRE SCHOOL $30,275 $0 $30,275 DISTRICT (IRISH ELEMENTARY): CLUB 305 SUSTAINABILITY PROGRAM July 7, 2009 -7-. Item No. 18 A-D Applicant Funding Commission's Unfunded -Project/Program Request Recommendation Balance PS-20 PROJECT SELF- $33,000 $18,837 $0 SUFFICIENCY: SERVICES FOR (CDBG grant) SINGLE PARENT FAMILIES $14,163 (HSP grant) PS-21 REHABILITATION AND $38,000 $38,000 $0 VISITING NURSE ASSOCIATION: (HSP grant) HOME HEALTH CARE SCHOLARSHIP ASSISTANCE PS-22 RESPITE CARE: SLIDING $25,000 $25,000 $0 SCALE FEE TUITION (CDBG grant) ASSISTANCE PS-23 TURNING POINT: $25,000 $0 $25,000 VOLUNTEER COORDINATOR PS-24 UNITED DAY CARE $60,000 $54,367 $5,633 CENTER: SLIDING SCALE FEE (HSP grant) TUITION ASSISTANCE PS-25 VOLUNTEERS OF $29,108 $29,108 $0 AMERICA: HOME DELIVERED (HSP grant) MEAL PROGRAM PS-26 WOMEN'S RESOURCE $38,421 $35,223 $3,198 CENTER: DENTAL CARE (HSP grant) ASSISTANCE PROGRAM: * Approved by the City Council on June 2, 2009, Resolution 2009-060. A summary of the Commission's funding recommendations by category is presented in the following table: Recommended Funding* % of Total Category $935,635 52.0% Affordable Housing 641,529 35.6% Public Services 207,531 11.5% CDBG Administration 15,000 0.8% Consolidated Plan $1 799 695 1 100.0% 1 Total * The recommended funding amounts include $217,137 of CDBG-R funds allocated by the Council on June 2, 2009. The CDBG Commission has recommended$1,799,695 (90.9%)of the available funding amount of $1,979,053 million be allocated. The Commission recommends that all of the available funds from FY 2008 HOME Program and the FY 2009 CDBG Program Income be used.An amount of$88,865 of the FY 2009 CDBG Entitlement Grant and $90,493 from the 2008 Affordable Housing Fund, a total of$179,358, will be carried over and will be available for allocation in the 2009 fall cycle of the competitive process. July 7, 2009 -8- Item No. 18 A-D 0 .HOME Program Resolution 2009-061 establishes the major funding categories within the HOME Program for the FY 2009 Program year, which also starts on October 1, 2009. Specific projects for the use'of HOME funds will be determined in November as a result of the 2009 fall funding cycle of the competitive process for the allocation of the City's financial resources to affordable housing programs/projects and community development activities. The FY 2009 HOME Grant totals $686,973. HUD regulations allow a maximum of 10% for Administrative purposes, or $68,697, and require a 15% set-aside for Community Housing Development Organizations (CHDO). The following table summarizes the distribution of HOME funding. Recommended % of Total Category Funding $515,230 75.0% Affordable Housing Projects 103,046 15.0% Community Housing Development Projects 68,697 10.0% HOME Program Administration $686 973 100.0% Total ATTACHMENTS 1. Background and Summary of the CDBG Commission's Recommendations for Funding 2. Background Information on the Competitive Process 3. Affordable Housing Board's List of Priority Projects 4. Background Information on the CDBG and HOME Federal Programs 5. CDBG Commission's Comments on the Proposals 6. Focus Questions for CDBG Commission 7. Formulation of Funding Recommendations Session ATTACHMENT I BACKGROUND AND SUMMARY OF CDBG COMMISSION'S RECOMMENDATIONS FOR FUNDING At the July 7, 2009, regular City Council meeting, the Council will be conducting a public hearing and consider the adoption of a resolution establishing which programs and projects will receive funding with Community Development Block Grant (CDBG), Home Investment Partnership (HOME), City Affordable Housing and Human Services Program funds for the FY 2009 Program year, which starts on October 1, 2009. On June 2, 2009, the City Council adopted Resolution 2009-060 which allocated $271,137 of CDBG Recovery (CDBG-R) Program funding authorized by the American Recovery and Reinvestment Act of 2009 to several programs and projects that applied for funding as part of the City's spring cycle of the competitive process. The resolution establishing which programs and projects will receive funds represents the culmination of the spring cycle of the Competitive Process approved in January 2000 by the Council for the allocation of the City's financial resources to affordable housing programs/projects and community development activities. Additional background material about the Competitive Process is included in Attachment 2. Since early January of this year, the CDBG Commission and members of the City staffs Affordable Housing Team have conducted public hearings to assess community development and housing needs in Fort Collins, conducted technical assistance training workshops for applicants, and solicited applications for funding. The City's Affordable Housing Board reviewed the written applications for affordable housing projects and forwarded a priority ranking of proposals to the CDBG Commission. See Attachment 3 for a copy of the Board's materials sent to the CDBG Commission. The CDBG Commission, in addition to reviewing the written applications, personally interviewed each applicant, analyzed the applications, and formulated a list of recommendations to the City Council as to which programs and projects should receive funding. The Commission also considered the funding guidelines contained in the Priority Affordable Housing Needs and Strategies report adopted by the Council on July 20, 2004. These guidelines include: • HOME funds should generally be allocated as follows: 90% for Housing projects and 10% for Program Administration. HUD HOME Program regulations also require the City to set aside 15% for Community Housing Development Organization (CHDO) projects and allow an allocation of 5% for CHDO operations; • CDBG funds should generally be allocated as follows: 65% for Housing projects; 15% for Public Services, and the balance for Public facilities and Program Administration. • funds allocated to housing should generally be divided as follows: 70% for rental projects and 30% for homeownership opportunities; and 1 • the average subsidy should be $7,400 per unit, with relatively more funding to projects producing housing for lower income families. The CDBG and HOME Programs are ongoing grant administration programs funded by the Department of Housing and Urban Development (HUD). The City of Fort Collins has received CDBG Program funds since 1975 and HOME Program funds since 1994. The City is an Entitlement recipient of CDBG funds and a Participating Jurisdiction recipient of HOME funds, meaning the City is guaranteed a certain level of funding each year. The level of funding is dependent on the total amount of funds allocated to the programs by Congress and on a formula developed by HUD, which includes data on total population, minorities as a percentage of population, income levels, housing stock conditions, etc. Additional background information on the City's HOME and CDBG Programs are presented in Attachment 4. The Human Services Program (HSP) was formerly the Community Partnership Program, a joint human services funding venture between the City of Fort Collins and Larimer County. Historically administered by the County, the City's funding portion of the program switched to internal administration as a result of the 2006 Budgeting for Outcomes (BFO) process. In a focus towards streamlining government processes, improving customer service, and fine tuning desired results, the Human Services Program has been folded into the spring cycle of the City's semi- annual Competitive Process, which manages a variety of funding streams. Current HSP funding for 2008 is $440,334. Funding awarded to projects target households in Fort Collins whose incomes are at 80% or below of Area Median Income (AMI). Those monies help fill other funding gaps, and lower the cost of housing and other basic services for our community citizens who are most vulnerable and in need. By empowering and stabilizing families, these funds strengthen and improve the fundamental building blocks of Fort Collins—neighborhoods. AVAILABLE FUNDS The following table summarizes the amount and sources of all available CDBG and City funds for distribution during the spring cycle of the competitive process: AMOUNT SOURCE $1,017,507 FY 2009 CDBG Entitlement Grant 52,653 FY 2009 CDBG Program Income 271,137 CDBG Recover CDBG-R Program* 98,429 FY 2008 HOME Unprogrammed 98,993 2008 City Affordable Housing Fund Unprogrammed 440,334 2009 City Human Services Program $1,979,053 Total Funding Available * CDBG-R funds were allocated by the Council on June 2, 2009. Unprogrammed funds are funds that have yet to be allocated to specific projects. Program Income includes anticipated repayments from rehab loans and home buyer assistance loans along with repayments from development loans. 2 SELECTION PROCESS The selection process for the City's FY 2009 Spring Competitive Process began on January 8, 2009, when the CDBG Commission held a public hearing to obtain citizen input on community development and affordable housing needs. The Advance Planning office placed legal advertisements in local and regional newspapers starting in January to solicit requests for housing and community development projects for FY 2009. The application deadline was Thursday February 19, 2009. At the close of the deadline the City received 33 applications requesting a total of approximately $2.7 million. Copies of all applications were forwarded through the City Manager's office to the City Council on March 5, 2009 and placed in the Council Office for review. Also on March 5, copies of the housing applications were distributed to the Affordable Housing Board and copies of all applications were distributed to the CDBG Commission. On Thursday March 26 the Affordable Housing Board conducted a special meeting'to review the housing proposals and prepared a priority listing of applications to the CDBG Commission. On Tuesday March 31, Wednesday April 1, and Thursday April 2, the Commission met to hear presentations and ask clarification questions from each applicant. The Commission then met on Thursday May 14 for the purpose of preparing a recommendation to the City Council as to which programs and projects should be funded for the FY 2009 program year. At this meeting the Commission reviewed the written applications,the applicant's verbal presentation, the information provided during the question and answer session, and reviewed the . performance of agencies who received funding in other previous years. The Commission then worked on the formulation of their list of recommendations. CDBG COMMISSION'S LIST OF RECOMMENDATIONS In addition to HUD funding limitations (20% for Planning and Administration and 15% for Public Services), the Commission had to decide which applicants presented programs and projects which best fit the City's needs and follow the funding guidelines contained in the Priority Affordable Housing Needs and Strategies report. Listed below is a summary of each applicant's initial request for funding and the Commission's list of recommendations. PLANNING AND ADMINISTRATION AD-1 CITY OF FORT COLLINS CDBG ADMINISTRATION Request: $207,531 Recommendation: $207,531 $203,501 FY 2009 CDBG Entitlement Grant $ 4,030 FY 2009 CDBG Program Income Proposal covers the administrative costs of the FY 2009 CDBG Program Administration including salary, benefits and operating expenses for 2.6 FTE staff positions. 3 AD-2 CITY OF FORT COLLINS CONSOLIDATED PLAN Request: $15,000 Recommendation: $15,000 $ 6,500 FY 2009 CDBG Program Income 8,500 2008 Affordable Housing Fund The Consolidated Plan is a 5-year strategic plan required by the Department of Housing and Urban Development (HUD) in order for the City to remain eligible for its CDBG Entitlement Grant and the Home Investment Partnership (HOME) Participating Jurisdiction Grant. The strategic plan identifies the top priorities for the allocation of federal funds to address affordable housing and community development needs in the city. AFFORDABLE HOUSING APPLICATIONS HO-1 CARE HOUSING—PROVINCETOWNE ON-SITE INFRASTRUCTURE Re nest: $500,000 due on sale loan/5%simple interest on rinclpal Recommendation: 1 $300,000 FY 2009 CDBG Entitlement Grant CARE is submitting an application in the amount of$500,000 for a portion of raw water and sewer fees on Provincetowne, a new construction, 85-unit "Green Communities"multi-family affordable housing rental development, targeted towards families between 30% - 50% of Area Median Income (AMI). The Provincetowne site is located at the intersection of Trilby Road and Lemay Avenue, near the southern edge of Fort Collins. The entire project will total 156 units. HO-2 CITY OF FORT COLLINS—LAND BANK PROGRAM, PHASE I Request: $140,000 Affordable Housing Funds — due on sale loan/5% simple interest on principal Recommendation: $0 The City's Land Bank Program is the only strategy that works to proactively promote long-term affordable housing production by securing increasingly scarce land now for future development of affordable housing units. Undeveloped sites are to be held for the long term (10+ years) before being sold to developers committed to building affordable housing. As the owner, the City can dictate the conditions of sale to address the most critical housing needs at the time of sale. This request is Phase I of a funding plan to help purchase a minimum 4-acre site. HO-3 CORNERSTONE ASSOCIATES—CORNERSTONE APARTMENTS Request: $300,000 - amortized loan, terms TBD Recommendation: $0 The applicant wishes to use CDBG funding for specific costs related to the proposed development of a 96-unit affordable multi-family complex to be located at 719 W. Willox Lane. The funds will be used for the following project-specific costs: Local Tap Fees, On-site Infrastructure, and Engineering Fees. The project is a joint venture between Cornerstone 4 Associates and the Fort Collins Housing Authority to provide much needed affordable housing to North Fort Collins community's lowest income families. HO-4 FORT COLLINS HOUSING AUTHORITY (FCHA)—VILLAGE on STANFORD REHABILITATION Request: $450,000 due on sale loan/5%simple interest on principal Recommendation: $450,000 $230,466 CDBG-R Program (approved by the Council on June 2, 2009) 86,880 FY 2009 CDBG Entitlement Grant 34,225 FY 2009 CDBG Program Income 98,429 FY2008 HOME Program The Village on Stanford, an 82-unit,permanently affordable apartment complex, requires additional gap financing for rehab because it will not be receiving funds anticipated from the Colorado Division of Housing and the Federal Home Loan Bank of Topeka. HO-5 NEIGHBOR TO NEIGHBOR: IMPROVEMENTS TO COACHLIGHT PLAZA APARTMENTS Request: $185,635 CDBG and/or Affordable Housing Funds - due on sale loan/5% simple interest on principal Recommendation: $185,635 FY 2009 CDBG Entitlement Grant Neighbor to Neighbor aims to improve health, safety, structural, and aesthetic features at Coachlight Plaza Apartments through sewer line repair, carbon monoxide detector installation, exterior paint, replacement of gutters and privacy fences, and construction of gabled overhangs over entries. PUBLIC SERVICE APPLICATIONS PS-1: B.A.S.E. CAMP: SLIDING SCALE FEE TUITION & TRANSPORTATION ASSISTANCE Re nest: $60,831 Recommendation: $60,831 FY 2009 CDBG Grant B.A.S.E. Camp is a before- and after-school child care service, and also provides full-day care for "school-out" days and the 11-week summer break. This application requests funding to cover the gaps created when serving low-income families with reduced fees. The request is for$60,840 ($51,840 which represents about 1/3 of the sliding scale fee program fund; and $9,000 to cover an estimated 50% of increased summer transportation costs.) PS-2 BOYS AND GIRLS CLUB: AFTER-SCHOOL AND SCHOOL-BREAK CHILD CARE AND YOUTH ACTIVITIES Request: $18,309 Recommendation: $18,309 2009 City Human Services Program 5 The Boys and Girls Club has requested assistance for their long-standing after-school and summer care program. The Club charges an annual fee of only $5 and provides activities for a wide age- range of kids. This application requests $18,309 to supplement the salaries of 20% of the Program Directors and 10% of the Junior Staff. PS-3 CATHOLIC CHARITIES: FORT COLLINS SENIOR SERVICES Request: $10,000 Recommendation: $10,000 2009 City Human Services Program Fort Collins Senior Services provides assistance to at-risk elderly with the goal of enabling them to remain as independent as possible. Grant would allow case manager position to be maintained at 1 FTE. PS-4 CATHOLIC CHARITIES: SHELTER AND SUPPORTIVE SERVICES Request: $55,024 Recommendation: $37,856 FY 2009 CDBG Grant Catholic Charities Northern provides shelter, food, case management, resource referrals, and benefits application assistance in support of the homeless and near homeless. This application requests City funds of$55,024 to cover the partial salaries of the overnight staff($41,574) and case management staff($13,450). PS-5 CENTER FOR FAMILY OUTREACH: VOLUNTEER PROGRAM FOR THE PARENTING CENTER Request: $15,000 Recommendation: $0 The Center for Family Outreach has requested assistance for its new Parenting Center which will provide services for parents of teens including case-management, resource referrals, parent education classes and volunteer parent coaches. The program goal is to support healthy families so they can pursue long-term goals to sustain family development. Funding requested would pay a portion of the salary of one Volunteer Coordinator/Trainer. PS-6 CONSUMER CREDIT COUNSELING SERVICE: FINANCIAL COUNSELING Request: $13,000 Recommendation: $0 Consumer Credit Counseling has requested assistance to provide financial problem-solving help and financial crisis management assistance. Funding will be used to pay for 50% of the salary for one FTE Certified Financial Counselor. PS-7 CROSSROADS SAFEHOUSE: ADVOCACY PROGRAM Request: $99,216 Recommendation: $51,542 .2009 City Human Services Program 6 Crossroads Safehouse provides services and outreach to abused adults at both a safehouse shelter and an outreach center. This application requests City funds of$99,216 to fund 38% of all advocates salaries. PS-8 DISABLED RESOURCE SERVICES: ACCESS TO INDEPENDENCE ATI Request: $25,565 Recommendation: $25,565 2009 City Human Services Program The ATI Program provides supportive case management and community assistance to increase the independence of severely disabled adults. This application requests $22,565 to pay for a portion of four case manager's salaries and the total cost of two housecleaners. PS-9 ELTC: EMPLOYMENT SKILLS TRAINING Request: $22,000 Recommendation: $18,000 FY 2009 CDBG Grant The Employment Skills Training program provides a variety of fast-track coursework and life skills training to low-income adults. This application requests $22,000 to cover the partial salaries of instructors who provide direct service in four major education areas. PS-10 ELTC: EVENING CLASS CHILDCARE ASSISTANCE Re uest: $8,000 Recommendation: 1 $0 This application requests $8,000 in providing salary assistance for childcare providers while students take evening classes at ELTC. The very limited evening childcare options available in our community are also very expensive. PS-11 ELDERHAUS: THERAPY CENTER ACTIVITY PROGRAM Request: $23,592 Recommendation: $23,592 2009 City Human Services Program Elderhaus provides at-risk elderly and/or disabled adults with activities which enhance their ability to function independently. It also provides a respite for caregivers. This application seeks City funding of$23,592 to supplement the salaries.of the Lead Program Director and one of three Program Directors. PS-12: THE FAMILY CENTER: SLIDING SCALE FEE TUITION ASSISTANCE Re uest: $20,000 Recommendation: 1 $20,000 2009 City Human Services Program The Family Center provides affordable child care for infants, toddlers and preschool-aged children. This application requests $20,000 to provide scholarships for low- income households. 7 PS-13 FOOD BANK FOR LARIMER COUNTY: KIDS CAFE PROGRAM Re uest: $27,959 Recommendation: 1 $27,959 2009 City Human Services Program Kids Cafe provides meals for children ages 3 to 18 who are at risk of hunger. Meals are provided without regard to the income of the child's family, but the sites where the meals are provided contain schools with the highest eligibility rates for free or reduced priced lunches. This application requests $27,959 to cover the partial salary of the Kids Cafe Coordinator and the funding gap in the cost of food. PS-14 HOMELESS PREVENTION INITIATIVE: EMERGENCY RENT ASSISTANCE Request: $45,000 Recommendation: $40,671 CDBG-R approved by the Council of June 2, 2009 Emergency Rent Assistance provides temporary funding to cover the cost of rent for families .facing eviction. This application requests $45,000 to cover between one and three months rent for 540 individuals (or approximately 180 households). PS-15 LIVE THE VICTORY: MATTHEWS HOUSE Request: $29,120 Recommendation: $0 The Matthews house intensively works with and supports at-risk, underserved youth, ages 16-21 in a day-time environment. Independent living and life skills training, outpatient therapeutic services, health education, addiction counseling, and 1-1 mentoring are offered. The request of $29,120 is for 50% of 2.0 FTE Case Workers. PS-16 NEIGHBOR TO NEIGHBOR 2 : HOUSING COUNSELING Re nest: $68,500 Recommendation: 1 $39,915 2009 City Human Services Program Housing Counseling consists of the following services: Emergency Rent Assistance Counseling, Pre-rental Counseling, Landlord/Tenant Counseling, Pre-purchase Counseling/Homebuyer Classes and Training, Mortgage Default Counseling and Reverse Mortgage Counseling. Neighbor to Neighbor has requested $68,500 in funding to fully fund one full-time Rental Housing Counselor and 75% of the salary for the full-time Foreclosure Prevention Counselor. PS-17 NEIGHBOR TO NEIGHBOR 2N : EMERGENCY RENT ASSISTANCE Re uest: $23,000 Recommendation: 1 $23,000 2009 City Human Services Program Neighbor to Neighbor's Emergency Rent Assistance (ERA) Program provides emergency rent assistance and first month's rent for residents who need financial assistance to maintain housing. N2N has requested $23,000 in funding to subsidize 70 households (175 persons). 8 PS-18 NCAP (NORTHERN COLORADO AIDS PROJECT): CLIENT SERVICES AND HOMELESSNESS PREVENTION Request: $29,500 Recommendation: $29,500 2009 City Human Services Program The Case Management and Homeless Prevention Programs help families and individuals coping with HIV/AIDS retain their household stability and health as their ability to be financially independent diminishes. NCAP has requested $29,500. Of that, $14,000 will supplement the salaries of two Direct Service Providers. The remainder will be distributed as follows: Food Bank -- $4,500; Housing Assistance -- $4000; Emergency Assistance (utility payments, emergency care, etc.) -- $4000; Medical/Prescriptions -- $3,000. PS-19 POUDRE SCHOOL DISTRICT: 305 CLUB SUSTAINABILITY PROGRAM Request: $30,275 Recommendation: $0 This application seeks support of Irish Elementary's before- and after-school education and enrichment program for low-income youth. The request seeks assistance for 50% of the program coordinator's salary, and assistance with transportation costs. PS-20 PROJECT SELF-SUFFICIENCY (PSS): SERVICES FOR SINGLE PARENT FAMILIES Request: $33,000 Recommendation: $33,000 $18,837 FY 2009 CDBG Grant 14,163 2009 City Human Services Program The mission of Project Self-Sufficiency is to assist single parents in their efforts to build and maintain strong, healthy families, achieve economic independence, and become free from community and government assistance. They have requested $33,000 to pay 17% of the salaries and benefits for three PS-S Advisors who work with program participants living in Fort Collins. PS-21 RVNA (REHABILITATION AND VISITING NURSE ASSOCIATION): HOME HEALTH CARE SCHOLARSHIP ASSISTANCE Request: $38,000 Recommendation: $38,000 2009 City Human Services Program RVNA provides home care services, skilled and unskilled, as well as acute and long-term care in the client's home. Services include nursing, physical therapy, occupational therapy, speech therapy, medical social services, certified nurse aide service, personal care service and homemaking services. RVNA has requested $38,000 of Public Service funds to pay for both skilled and unskilled service for low-income clients. 9 PS-22 RESPITE CARE: SLIDING SCALE FEE TUITION ASSISTANCE Request: ' $25,000 Recommendation: $25,000 FY 2009 CDBG Grant Respite Care offers day and overnight care as a service for families who have children (up to age 21) with developmental disabilities. Public Service funds of$25,000 are being requested to help with childcare scholarship assistance for low-income families. PS-23 TURNING POINT: VOLUNTEER COORDINATOR Request: $25,000 Recommendation: $0 Request is for 50% of salary of Volunteer Coordinator who oversees the recruitment, training, and supervision of community volunteers who work with at-risk youth. PS-24 UNITED DAY CARE CENTER(UDCC): SLIDING SCALE FEE TUITION ASSISTANCE Re guest: $60,000 Recommendation: $54,367 2009 City Human Services Program United Day Care Center provides full-day early child care and education programs. $60,000 is being requested to subsidize the difference between the parent fee and the actual cost of care for 50 children in low-income families. PS-25 VOLUNTEERS OF AMERICA (VOA): HOME DELIVERED MEAL PROGRAM Request: $29,108 Recommendation: $29,108 2009 City Human Services Program Volunteers of America, in a program that targets low-income and minority seniors, delivers 5 to 7 free, nutritious frozen meals per week to homebound and geographically isolated members of our community. The requested $29,108 in funding would supplement the actual cost of meals provided for 10,450 regular meals and 95 emergency food boxes. PS-26: WOMEN'S RESOURCE CENTER(WRC): DENTAL CARE ASSISTANCE PROGRAM Re uest: $38,421 Recommendation: 1 $35,223 2009 City Human Services Program WRC's Dental Care Assistance Program works in collaboration with private dentists to assist low-income, medically underserved residents of Fort Collins who cannot afford the cost of dental care. The Women's Resource Center is requesting $38,421 from Public Service funding ($19,500 for direct care and $18,921 to supplement the salary of the Coordinator). A summary of the Commission's funding recommendations by category is presented in the following table: 10 Recommended Funding* % of Total Category $935,635 52.0% Affordable Housing 641,529 35.6% Public Services 207,531 11.5% CDBG Administration 15,000 0.8% Consolidated Plan $1,799,695 100.0% Total * The recommended funding amounts include $217,137 of CDBG-R funds allocated by the Council on June 2, 2009. The CDBG Commission has recommended $1,799,695 (90.9%) of the available funding amount of$1,979,053 million be allocated. The Commission recommends that all of the available funds from FY 2008 HOME Program and the FY 2009 CDBG Program Income be used. An amount of $88,865 of FY 2009 CDBG Entitlement Grant and $90,493 from 2008 Affordable Housing Fund, a total of$179,358 will be carried over and will be available for allocation in the 2009 fall cycle of the competitive process. The total amount of funding requests considered by the CDBG Commission was approximately $2.7 million. Requests in the affordable housing and public services category far exceeded available funding, so obviously not all applications could be funded. The CDBG Commission has recommended full funding for seventeen (17) proposals (two affordable housing proposals, 13 public service proposals, the Consolidated Plan request, and the CDBG administration request). In the Commission's opinion, these applications recommended for full funding best fit the City's funding objectives, the selection criteria, and the funding guidelines. Proposals, which did not receive full funding, were deemed of a lower priority and, in some cases, a lack of funds, program category limitations (especially in the Public Services category) prohibited their full funding. The Commission has recommended no funding for eight (8) proposals, two affordable housing applications and six from the Public Service category. The Commission's reasons for either full funding, partial funding, or no funding are presented in Attachment 5. Attachment 6 contains the focus questions used by the Commission to review the applications. Attachment 7 contains information on how the Commission's session where they formulate their funding recommendations was to be conducted. 11 ATTACHMENT 2 Background Information on the Competitive Process for the Allocation of City Financial Resources to Affordable Housing Programs/Projects and Other Community Development Activities In February of 1999, the City Council approved the Priority Affordable Housing Needs and Strategies report, which contained the following strategy: Change from an administrative funding mechanism...to a competitive application process for the Affordable Housing Fund. Between September and November of 1999, a subcommittee consisting of members from the Affordable Housing Board and the Community Development Block Grant(CDBG) Commission met with staff to review issues and develop options for establishment of a Competitive Process. In addition, the staff solicited ideas from existing affordable housing providers. The subcommittee established the following Mission Statement for their work: Develop a competitive application process and establish a set of shared criteria for the allocation of the City's financial assistance resources to affordable housing projects/programs that address the City's priority affordable housing needs. Competitive Process Five options for a Competitive Process were reviewed and discussed by the subcommittee. The subcommittee reached a general consensus to support a Competitive Process that involved both the Affordable Housing Board and the CDBG Commission. The option selected would have the Affordable Housing Board providing recommendations to the City Council in regards to affordable housing policy. In addition, the option would have the Affordable Housing Board reviewing all affordable housing applications for CDBG, HOME and Affordable Housing funds. The Board would then provide a priority listing of proposals to the CDBG Commission. The CDBG Commission would then make the final recommendations to the City Council for funding. Funding Cycles The subcommittee also agreed that there should be two funding cycles per year, one in the spring and the other in the fall. CDBG Program funds would be allocated in the spring to affordable housing programs/projects and other community development activities (public services, public facilities, etc.). HOME Program and Affordable Housing funds would be allocated in the fall primarily to affordable housing programs/projects. 12 The staff and subcommittee agreed that overlaying the new process and cycles would be heightened staff technical assistance to applicants. Both the subcommittee and staff recognize that a semi-annual process will require additional meetings by both the CDBG Commission and Affordable Housing Board, and will require more time from current City staff, and increase the City Council's involvement. Schedule The subcommittee also discussed two alternative schedules for the funding cycles. The option selected incorporates a spring cycle that starts in January and ends in May, and a fall cycle that starts in July and ends in November. Review Criteria The subcommittee also discussed and agreed to a new set of review criteria to be used to rank proposals. The criteria are divided into the following five major categories: 1. Impact/Benefit 2. Need/Priority 3. Feasibility 4. Leveraging Resources 5. Capacity and History The Impact/Benefit criteria provide greater rewards to proposals that target lower income groups and provide longer benefits. The Need/Priority criteria help assure the proposal meets adopted City goals and priorities. The Feasibility criteria reward projects for timeliness and documented additional funding. The Leveraging Resources criteria reward proposals which will return funds to the City (loans) and for their ability to leverage other resources. And, the Capacity and History criteria help gage an applicant's ability to do the project and reward applicants that have completed successful projects in the past(have good track records). See next page for a detailed criteria scoring sheet. Application Forms Two new application forms have also been developed. One form would be used for Housing proposals while to other form would be used for Non-Housing Proposals (public services, public facilities, etc.). City Council Adoption On January 18, 2000, the City Council approved Resolution 2000-13, formally adopting the Competitive Process for the allocation of City financial resources to affordable housing programs/projects and community development activities and the component parts discussed above. 13 RANKING CRITERIA The ranking criteria are divided into five major categories.Each category is given a total number of points that has been weighed according to its im ortance with respect to local and federal priorities. Im act/Benefit maximum 30 pointsl 1. Primarily targets low incomepersons? (0-10) (all units 0-30%of AMI= 10 pts; at least half of the units at or below 30%of AMI and the remaining units at 31-50%of AMI=8 pts;at least half of the units at 31-50%of AMI and at least half of the units at 51-60%of AMI=6 pts;at least half of the units at 51-60%of AMI and half the units at 61- 80%of AMI=4pts; all units between 61-80%AMI=2pts) 2. Project produces adequate community benefit related to cost? (0-5) Does the project provide assistance for persons to gain self-sufficiency or maintain independence, or 3. serve a special population? (0-5) 4. Does the project provide long-term benefit or affordability? (0-10) (1-10 yrs=3 pts, I 1-19 yrs=6 pts,20-30 yrs=8 pts,permanent= 10pts) Sub-total 0 Need/Priorit maximum 15points) 1. Meets a Consolidated Plan priority? (0-5) 2. Project meets goals or objectives of City Plan and Priority Needs and Strategies study? 0-5 3. Has the applicant documented efforts to secure other funding? (0-5) Sub-total 0 Feasibilit maximum 15points) 1. The project will be completed within the required timeperiod? (0-3) 2. Project budget is justified?(Costs are documented and reasonable.) (0-4) 3. The level of public subsidy is needed? (Private funds are not available.) (0-4) 4. Has the applicant documented efforts to secure other funding? (0-4) Sub-total 0 Leveragine Resources maximum 20points) 1. Does the project allow the reuse of our funding? (0-10) A. Principal and interest(30-year amortization or less) 10 points B. Principal and no interest or principal and balloon payment(repayment) 6 points C. Due-on-sale loan 4 points 2. Projectleverages other financial resources?(including in-kind) (0-10) A. Less than 1:1 0 points B. 1:1 to 1:3 4 points C. 1:4 to 1:6 7 points D. More than 1:7 10 points Sub-total 0 Canacitv and History maximum 20points) I. Applicant has the capacity to undertake the proposedproject? (0-10) 2. If previously funded,has the applicant completed prior projects and maintained regulatory compliance? (0-10) 3. If new,applicant has capacity to maintain regulatory compliance? (0-20) Sub-total 0 GRAND TOTAL 0 14 ATTACHMENT 3 March 26,2009 TO: CDBG Commission Members FM: Fort Collins Affordable Housing Board SUBJECT: Spring 2009 Competitive Process After careful review and discussion of the housing applications, the Fort Collins Affordable Housing Board established a list of priorities as a means for assisting the CDBG Commission as they prepare for applicant interviews. The following table presents the Board's listing of priority projects, the applicant's initial funding request, and the CDBG Commission's funding recommendation. AHB's Unfunded Ranking of CDBG Balance Priority Applicant's Initial Commission's Projects Project Funding Request Recommendation 1 HO-4 FCHC VILLAGE ON $450,000 $450,000 $0 STANFORD REHABALITATION 2 HO-5 NEIGHBOR TO $185,635 $185,635 $0 NEIGHBOR: COACHLIGHT PLAZA APARTMENTS 3 HO-1 CARE: $500,000 $300,000 $200,000 PROVINCETOWNE INFRASTRUCTURE 4 HO-2 CITY LAND BANK $140,000 $0 $140,000 PHASEI 5 HO-3 CORNERSTONE $300,000 $0 $300,000 APARTMENTS 15 ATTACHMENT 4 BACKGROUND INFORMATION on the COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM CDBG PROGRAM NATIONAL OBJECTIVES The primary objective of the CDBG Program,is the development of viable urban communities, by providing decent housing and a suitable living environment and expanding economic opportunities, principally for persons of low and moderate income. Programs and projects funded with CDBG funds must address at least one of the following three broad National Objectives: (1) provide a benefit to low or moderate income households or persons, (2) eliminate or prevent slum and blight conditions, or (3) meet urgent community development needs which pose an immediate and serious threat to the health and welfare of the community. Presented below is a comparison of City CDBG expenditures for programs and projects categorized according to the National Objectives: National Objectives Low/Moderate Slum/Blight Urgent Income Benefit Elimination Need National Average 90% 10% 0% City Expenditures for: 2008 100% 0% 0% 2007 100% 0% 0% 2006 100% 0% 0% 2005 100% 0% 0% 2004 100% 0% 0% 2003 100% 0% 0% 2002 100% 0% 0% 2001 100% 0% 0% 2000 100% 0% 0% 1999 100% 1 0% 0% CDBG PROGRAM ELIGIBLE ACTIVITIES CDBG funds can be used on a wide range of activities including: (1) acquiring deteriorated and/or inappropriately developed real property (including property for the purpose of building new housing); (2) acquiring, constructing, rehabilitating or installing publicly owned facilities and improvements; 16 (3) restoration of historic sites; (4) beautification of urban land; (5) conservation of open spaces and preservation of natural resources and scenic areas; (6) housing rehabilitation can be funded if it benefits low and moderate income people; and (7) economic development activities are eligible expenditures if they stimulate private investment of community revitalization and expand economic opportunities for low and moderate income people and the handicapped. Certain activities are ineligible, under most circumstances, for CDBG funds including: (1) purchase of equipment, (2) operating and maintenance expenses including repair expenses and salaries, (3) general government expenses, (4) political and religious activities, and (5) new housing construction. 17 BACKGROUND INFORMATION on the HOME INVESTMENT PARTNERSHIP PROGRAM HOME INVESTMENT PARTNERSHIP PROGRAM GUIDELINES (Adopted by the Fort Collins City Council, July 18, 1995) PURPOSE: The purpose of the Home Investment Partnership (HOME) Program is to increase the supply of decent, safe, and affordable housing in the City of Fort Collins for an extended period of time. All of the HOME funds must benefit low and very low income households which are defined by the Department of Housing and Urban Development as having a total household income not exceeding 80% of the median household income for the Fort Collins area. ELIGIBLE PROJECTS: HOME funds must be used in the following ways: 1. DIRECT HOUSING ASSISTANCE: Down payment assistance: To help low-income individuals to purchase housing for their principal residence. Applicants must meet income guidelines of no more than 80% of the current median household income for the Fort Collins area and will be required to attend a homebuyer workshop. Assistance is in the form of zero percent deferred loan up to a maximum of$10,000 to help cover downpayment and closing cost expenses. The funding is repaid with a 5% simple interest charge when the property is sold or transferred out of the buyer's name. Restrictions will apply which will assure the property remains affordable. This is accomplished by the "recapturing" of the HOME investment. Tenant based rental assistance: To help low-income households avoid eviction and homelessness, TBRA provides up to two years of housing subsidy and case management services to stabilize households and put them on the road to self-sufficiency. 2. NEW CONSTRUCTION of units for homeownership as well as rental occupancy targeted for low-income individuals and families which are developed, sponsored, or owned by community housing development organizations (CHDOs), non-profit agencies, and for- profit developers. 3. ACQUISITION of undeveloped, or developed, land resulting in the development or purchase of units for homeownership as well as rental occupancy. All regulations regarding income guidelines, purchase price limitations, resale limitations, rental rates, etc., will apply to acquisition projects. 18 ELIGIBLE PROPERTY TYPES: Eligible property types for purchase include both existing property or newly constructed homes. Eligible property includes a single-family property, a condominium unit, a manufactured home (including mobile homes on a permanent foundation), or a cooperative unit. For purposes of the HOME program, homeownership means: (1) ownership in fee simple.title, or (2) a 99 year leasehold interest, or (3) ownership or membership in a cooperative, or (4) an equivalent form of ownership which has been approved by the Department of Housing and Urban Development. The value and purchase price of the HOME assisted property to be acquired must not exceed 95% of the area median purchase price for that type of housing as established by HUD. RECAPTURE RESTRICTIONS WILL APPLY. (The value must be verified by a qualified appraiser or current tax assessment.) Initial purchase price limit established by HUD is currently $212,015. ,HOME PROGRAM PRIORITIES The 2005-2009 Consolidated Plan identifies the following priorities for housing related needs: 1. Stimulate housing production for very low, low and moderate income households. 2. Increase home ownership opportunities for very low, low and moderate.income households. 3. Increase the supply of public housing for families and those with special needs. Implementation and funding of activities to address these priorities will come, in part, from the City of Fort Collins HOME Investment Partnership Program. 19 F MAY 2009 FUNDING RECOMMENDATIONS COMMUNITY DEVELOPMENT BLOCK'GRANT s , Meeting held Thursday,, May 14, 2009 218 North Collego Avenue Fort Collins, Colorado Commission members present: Bob Browning, Chair Eric Berglund, Vice Chair Catherine Costlow Kay Rios Jeff Taylor Jennifer Wagner Staff: Ken Waido, Staff Liaison Heidi Phelps Julie Smith Sharon Thomas Megan Woodman 20 MEETING HIGHLIGHTS Chair Browning called the meeting to order at 6:00 p.m. Staff shared that it is the Commission's role to decide how much money to recommend for each project. Staff then determines which of several available funding sources should be matched to the funding amount recommended. The Commission expressed comfort with this process. No City Council Study Session will be held. There are no slots available. City Council trusts the Commission to bring forth good recommendations. The Council meeting to consider the Commission's CDBG-R recommendations will be held Tuesday, June 2, 2009. The Spring 2009 Competitive Process recommendations will be presented to City Council on Tuesday, July 7, 2009. The Commission deliberated and passed motions for funding recommendations for each proposal in each funding category for the Spring 2009 Competitive Process. Public Service category - overall funding recommendations approval. Moved by Ms. Rios, seconded by Ms. Wagner: To accept the recommendations as deliberated and decided on during the meeting. Motion passed: 6-0. Competitive Process—overall funding recommendations approval. Moved by Mr. Taylor, seconded by Ms. Rios: To accept the 2009 Spring Competitive Cycle approved as listed, in summary of the meeting's deliberations and decisions. Motion passed: 6-0. The meeting adjourned at 8:31 p.m. Note: All applications and all motions appropriate to each application are listed below. It should be noted that this listing represents a summary of discussions and motions rather than a chronological record of such proceedings. 21 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PLANNING & ADMINISTRATION CATEGORY AD-1 City of Fort Collins—CDBG Administration. Request: $207,531. FINAL CARRYING MOTION: Moved by Mr. Browning, seconded by Mr. Berglund: To recommend funding of$207,531. Administration and staff expenses have to be paid. No other viable funding sources exist. There was concern by two Commission members regarding 100%taxpayer funding for administration when other projects would be partially funded, due to lack of overall available funding. Motion passed: 6-0. Funding recommendation: $207,531 AD-2 City of Fort Collins—Consolidated Plan. Request: $15,000 Moved by Mr. Browning: To recommend full funding. No second. Motion failed. Moved by Mr. Berglund, seconded by Mr. Taylor: To approve $8,500 for the Consolidated Plan. Motion withdrawn. FINAL CARRYING MOTION: Moved by Mr. Berglund, seconded by Mr. Browning: To recommend full funding. Staff informed the Commission the City will be ineligible for the federal grant programs if the Consolidated Plan is not funded. $6,500 is available from federal CDBG Planning and Administration Category money to cover part of the $15,000, but $8,500 has to come from another source. The Consolidated Plan is required by HUD, so there is a justification that some HUD money go into the plan. It is also a strategic housing and community development planning document for the entire community, so there is a valid argument that the community should contribute to the plan's development, as well. One Commission member expressed concerns about the needed 100% funding for the Plan, when other agencies will not receive full funding, due to lack of available monies. Motion passed: 6-0. Funding recommendation: $15,000 [due to insufficient eligible CDBG funds for this mandated project, $8,500 will be allocated from the City's Affordable Housing Fund] 22 HOME INVESTMENT PARTNERSHIP (HOME) PROGRAM ADMINISTRATION CATEGORY FINAL CARRYING MOTION: Moved by Mr. Browning, seconded by Ms. Rios: To recommend full funding. Staff stated that the FY09 federal HOME entitlement grant allocation for the City of Fort Collins is $686,973. Staff is requesting 10% of that amount for administration. The administration request must be approved in the spring cycle in order for the program's administration to run without interruption. The remaining 90% of the funds will go into the fall Competitive Process, to be allocated to worthy housing projects. Motion passed: 6-0. Funding recommendation: $68,697 HOUSING CATEGORY (various funding sources) HO-1 CARE Housing—Provincetowne Development Fees. Request: $500,000 Moved by Ms. Rios, seconded by Mr. Berglund: To recommend full funding. There was discussion that this project creates new affordable housing, one of the focus items identified in the Consolidated Plan. It was noted that there were few negatives to this project, although some development fees in that area are high. CARE Housing has a good reputation, it is serving area residents with lower income levels, and the project is being built "green". Conversely, given the current economic environment, it is a project that could be started in the future and funds could be used for something else at this time. A continued goal of the Commission is to take care of existing stock first before putting dollars into new projects. Motion failed: 3-3. FINAL CARRYING MOTION: Moved by Ms. Rios, seconded by Mr. Berglund: To recommend $300,000. The funding amount being recommended is CARE's minimum request. It appears they can still move forward with that amount. It is a good project for a needy population. They also have a good history of capacity to do projects. Motion carried: 4-2. 23 Moved by Ms. Costlow, seconded by Ms. Rios: To increase funding to the requested $5009000. Motion failed: 3-3. Funding recommendation: $300,000 HO-2 City of Fort Collins—Land Bank Program. Request: $140,000 FINAL CARRYING MOTION: Moved by Mr. Berglund, seconded by Ms. Wagner: To recommend no funding. Major discussion points expressed by Commission members: It is not the best use of existing dollars to award "walking around money" for non-site-specific projects. In today's environment, we need to focus on preserving existing or building new housing. At the same time, it is a more viable goal to purchase land at reduced costs than to attempt new development in a distressed market. The Land Bank Program needs to be held to the same accountability standards as other affordable housing programs, i.e., to be self-sufficient and eventually generate its own income stream. Motion passed: 4-2. Funding recommendation: $0 HO-3 Cornerstone—Cornerstone Apartments. Request: $300,000 Moved by Mr. Berglund: To recommend the balance of funding [$197,422 at this point] for HO-3. No second. Motion failed. FINAL CARRYING MOTION: Moved by Mr. Browning, seconded by Mr. Taylor: To recommend no funding. There was discussion that it would not hurt the project to delay funding and that Cornerstone can re-apply in the fall. The project probably will not go if it doesn't get Low Income Housing Tax Credits. There also will not be Tax Credit approval until there is a zoning change. Motion passed: 5-1. Funding recommendation: $0 24 HO-4 City of Fort Collins Housing Corp.—Stanford Rehabilitation. Request: $450,000 There was some Commission-Staff discussion on the appropriate procedures for allocating CDBG-R funding. FINAL CARRYING MOTION: Moved by Mr. Taylor, seconded by Ms. Rios: To recommend full funding, utilizing$230,466 of CDBG-R(stimulus) funds and $219,534 from other Spring 2009 Competitive Process funding. Good project. It preserves affordable housing, and makes excellent use of"green build" techniques. The Housing Authority is going in the right direction in preserving and upgrading existing affordable housing inventory. Motion passed: 5-1. Funding recommendation: $450,000 HO-5 Neighbor to Neighbor—Coachlight Improvements. Request: $185,635 Moved by Ms. Wagner, seconded by Mr. Berglund: To recommend full funding from CDBG-R (stimulus) funds. Motion withdrawn. FINAL CARRYING MOTION: Moved by Mr. Berglund, seconded by Ms. Rios: To recommend full funding. This program reaches one of the goals of the Consolidated Plan; namely, to maintain existing affordable housing and infrastructure. This property services a critical level of Area Median Income (AMI), which the Commission appreciates. Motion passed: 6-0. Funding recommendation: $185,635 PUBLIC SERVICE CATEGORY CDBG & Human Services Program Funding PS-1 B.A.S.E. Camp—Scholarships. Request: $60,831 FINAL CARRYING MOTION: Moved by Ms. Wagner, seconded by Ms. Rios: To recommend full funding. It was noted that after-school programming at Irish Elementary could be better supported by B.A.S.E. Camp and the Boys and Girls Club, than by the Poudre School District program, given current constraints. Another opinion expressed was that one Commission member had chosen not 25 to recommend full funding for this program based on the scope presented, and needs of the other 25 applicants. Motion passed: 4-2 Funding recommendation: $60,831 PS-2 Boys & Girls Club—After-School Program. Request: $18,309 Moved by Ms. Wagner, seconded by Ms. Costlow: To recommend full funding, utilizing $18,309 of CDBG-R(stimulus) funds. Boys and Girls Club has a track record of success and meets a specific need in the community. It is also felt that Boys and Girls Club and B.A.S.E. Camp can absorb the Poudre School District (Irish Elementary Club 305) program. Motion passed: 4-2. FINAL CARRYING MOTION: Moved by Mr. Taylor, seconded by Ms. Wagner: To recommend $40,671 from the stimulus CDBG-R(stimulus) funding for PS-14 [HPI— Emergency Rental Assistance],with staff selecting the appropriate funding source reallocation CCDBG FY091 of the funds that had already been recommended for the Boys and Girls Club IPS-21. Motion passed: 6-0. Funding recommendation: $18,309 PS-3 Catholic Charities—Senior Outreach. Request: $10,000 FINAL CARRYING MOTION: Moved by Ms. Rios, seconded by Ms. Wagner: To recommend full funding. It is a small amount of money for the kind of work they do and the neighbors they serve. It is also difficult to sell the public on supporting seniors, but is nevertheless extremely necessary. It was noted that this request is the same amount as last year. Motion passed: 5-1. Funding recommendation: $10,000 26 PS-4 Catholic Charities— Shelter. Request: $55,024 FINAL CARRYING MOTION: Moved by Mr. Berglund, seconded by Ms. Rios: To recommend funding of$37,856. This amount is the minimum to maintain their not-quite full time case management individual. The original request was to increase the position to full time. The agency does a fantastic job in the community, and provides an unduplicated community-wide service. Catholic Charities is able to access resources outside our community that can help make up the difference the City is not able to provide. Funding their minimum is prudent. Motion passed: 6-0. Moved by Ms. Wagner: To use remaining funds of$1,932 towards PS-4, Catholic Charities - Shelter. No second. Motion failed. Moved by Ms. Wagner, seconded by Mr. Taylor: To recommend funding of$43,546. Discussion ensued stating that there will not be sufficient money for a lot of organizations that the Commission has funded in the past that have shown an absolute need to be funded. The recommended funding amount is the same as last year's request. There are no raises or increases in budget amount. This program does service an appropriate target group in the community. The program has a great success rate. One opinion is that the recommendation could be slightly lower based on their minimum requested amount which will enable them to maintain the program at the current level. Additionally, this organization may have access to monies outside of the region to support their operations. Motion failed: 2-4. Funding recommendation: $37,856 PS-5 Center for Family Outreach—Volunteer Program: Parenting. Request: $15,000 FINAL CARRYING MOTION: Moved by Ms. Rios, seconded by Mr. Taylor: To recommend no funding. This agency has a connection with CSU and should be able to find some other funding sources. Because this request is an expansion of existing services, it may also lose some additional United Way funds. Due to the economy and the lack of available funds, the Commission needs to focus on supporting current services in the community. This agency needs to be sure that its core programs are sustainable. 27 Motion passed: 6-0. Funding recommendation: $0 PS-6 Consumer Credit Counseling Service—Financial Counseling Program. Request: $139000 FINAL CARRYING MOTION: Moved by Ms. Costlow, seconded by Ms. Wagner: To recommend no funding. Although the program provides a valuable and needed service, it does not really fill basic needs. With the limited dollars available this year, no funding is recommended. Motion passed: 5-0-1. Funding recommendation: $0 PS-7 Crossroads Safehouse—Advocacy Program. Request: $99,216 FINAL CARRYING MOTION: Moved by Mr. Browning, seconded by Ms. Wagner: To recommend $51,542. This is a valuable resource to the community and to Northern Colorado. The organization does a good job, and meets a basic need. Based on total dollars available, and the large increased request over last year's allocation, full funding cannot be supported. Motion passed: 4-2. Funding recommendation: $51,542 PS-8 Disabled Resource Services (DRS)—Access to Independence Program. Request: $25,656 FINAL CARRYING MOTION: Moved by Ms. Wagner, seconded by Mr. Berglund: To recommend full funding. This is an unduplicated service. The agency has shown consistent, good ability to stretch dollars. This year's request is within a few thousand dollars of last year's request, which is admirable. DRS serves a very needy population. Motion passed: 6-0. Funding recommendation:. $25,656 28 PS-9 ELTC—Employment Skills Training. Request: $22,000 FINAL CARRYING MOTION: Moved by Ms. Rios, seconded by Ms. Wagner: To recommend funding of$18,000 It is important in the current economic climate that the community supports this program. It is an important resource for individuals who lose their jobs and need new skills training. The funding request is close to last year's allocated amount. There were divergent viewpoints brought forth by Commission members regarding the agency's use of goals and measurable outcomes. There was discussion regarding the fact that although the program has experienced some fairly turbulent times, they have achieved a degree of stability in the last year. Caution was advised not to judge the goals of individuals who utilize this program based on their different income levels and educational backgrounds. Outcomes statistics presented during the applicant's presentation were also discussed. Individuals are able to attend the skills training classes and learn a very specific skill. Individuals in the medical community view ELTC as the place for people to go for medical training, and they believe it is a good program. Motion passed: 4-2. Funding recommendation: $18,000 PS-10 ELTC—Evening Class Childcare. Request: $8,000 Moved by Ms. Rios: To recommend full funding. Motion failed. No second. FINAL CARRYING MOTION: Moved by Mr. Taylor, seconded by Ms. Wagner: To recommend no funding. There was discussion about this proposal not being the best use of funds because of ELTC's cooperative childcare arrangement with United Day Care and the small number of people the program is serving. It was suggested that ELTC could alternatively work out a cooperative agreement with United Day Care, for the use of sliding scale fee tuition assistance money [rather than requesting salary money]. It was added that in today's economy, and although this was providing childcare for evening classes, that this service was less essential than daytime care for those working or going to school full-time. Motion passed: 5-1. Funding recommendation: $0 29 PS-11 Elderhaus—Therapy Center. Request: $23,592 FINAL CARRYING MOTION: Moved by Mr. Berglund, seconded by Ms. Costlow: To recommend full funding. The Elderhaus Therapy Center Program has consistently shown its benefits for the community, is an unduplicated service, and has been a good steward of past funding. They service an important population. Motion passed: 6-0. Funding recommendation: $23,592 PS-12 Family Center—Scholarships. Request: $20,000 FINAL CARRYING MOTION: Moved by Mr. Berglund, seconded by Ms. Rios: To recommend full funding. This agency serves a critical component of society and is one of the only agencies in town that is able to accept infants. They are effectively able to maximize their services and leverage the assistance that has been provided to them from the Public Service funding. Motion passed: 6-0. Funding recommendation: $20,000 PS-13 Food Bank—Kids Cafe. Request: $27,959 FINAL CARRYING MOTION: Moved by Mr. Berglund, seconded by Ms. Rios: To recommend full funding. It was agreed that the program is a good use of taxpayer money, with good leveraging. It focuses on the core needs of what Competitive Process money is intended for. It is one of the only options for this service provision for the neediest of the needy in our community. Motion passed: 6-0. Funding recommendation: $27,959 PS-14 HPI—Emergency Rent Assistance. Request: $45,000 FINAL CARRYING MOTION: Moved by Mr. Taylor, seconded by Ms. Wagner: To recommend $40,671 from the stimulus CDBG-R(stimulus) funding,with staff selecting the 30 appropriate funding source reallocation of the funds that had already been recommended for the Boys and Girls Club. HPI is a very successful program that fills the gap not met by Neighbor to Neighbor's rental assistance program by addressing a slightly different qualifying population at a different point in the process. The funds assist the very bottom echelon of individuals who could end up in a homeless situation. HPI's success rate is very impressive, 90% of clients are still in stable housing after three months. Motion passed: 6-0. Funding recommendation: $40,671 PS-15 Live the Victory (Matthews House)—At Risk Youth Program. Request: $29,120 Moved by Ms. Rios: To recommend zero funding. No second. Motion failed. FINAL CARRYING MOTION: Moved by Ms. Rios, seconded by Ms. Wagner: To recommend no funding. Matthews House is a worthwhile program. However, it also has a number of healthy supporters and more options for funding than a lot of the organizations being reviewed. It is a good program, but providing for the most basic of needs such as food, shelter and day care takes priority. Motion passed: 4-2. Funding recommendation: $0 PS-16 Neighbor to Neighbor—Housing Counseling. Request: $68,500 FINAL CARRYING MOTION: Moved by Mr. Berglund, seconded by Ms. Wagner: To recommend funding of$39,915. This number was in the application as covering the cost of their Housing Counselor. The funds do not include the cost of the foreclosure specialist. The organization has performed very well. Another Commission member stated that Neighbor to Neighbor was currently overwhelmed in trying to appropriately respond to the number of calls received. At the same time, lenders are starting to do a better job in intervening in the potential foreclosure process, alleviating some of the burden. As a matter of concern, the Commission does not want the Foreclosure Counselor position to become permanent and continue to seek City funding. 31 Motion passed: 5-0-1. Funding recommendation: $39,915 PS-17 Neighbor to Neighbor—Emergency Rent Assistance. Request: $23,000 FINAL CARRYING MOTION: Moved by Ms. Wagner, seconded by Mr. Berglund: To recommend full funding. This program does fill an important gap in this economy. The requested amount is close to last year's request. They are obviously stretching their dollars and managing them wisely. Neighbor to Neighbor has a good track record of helping their clients access other resources. Those connections ensure that assistance dollars go to the cause of the problem and start to provide a cure versus just treating the symptoms. One Commission member said that Neighbor to Neighbor stated that request PS-16 had a higher priority for full funding rather than PS-17, and that it was more important to receive funding for the foreclosure counselor in lieu of rental assistance. That comment was countered by the statement that foreclosure counseling is funded by other outside sources, but that not a lot of agencies provide emergency rental assistance. Motion passed: 5-1. Funding recommendation: $23,000 PS-18 Northern Colorado Aids Project(NCAP)—Client Services. Request: $29,500 FINAL CARRYING MOTION: Moved by Mr. Berglund, seconded by Ms. Costlow: To recommend full funding. The organization has done great work in the community. The statistics for their service area are alarming. It is one of the sole places that people in the community with HIV or AIDS can get services. There is very little duplication of these services in the community. Motion passed: 6-0. Amended motion by Mr. Browning to recommending funding at$18,000 for PS-19 and to amend PS-18,Northern Colorado Aids Project, to $22,000. Motion failed: 2-4. Funding recommendation: $29,500 32 PS-19 Poudre School District (Irish Elementary)—Club 305 Sustainability. Request: $309275 Moved by Mr. Browning, seconded by Mr. Berglund: To recommend funding of$18,000. An opinion was expressed that incorporating this after-school programming into B.A.S.E. Camp's and Boys and Girls Club's offerings next year might be a good idea in the absence of other options. This proposal's minimum request is $18,000, which is for the education component, as opposed to the transportation component of the programming. Another Commission member stated that while full funding didn't seem correct, there are still students with unmet needs, even with two or three agencies providing service to that population. They have been successful in increasing their productivity and doing what government programs should do to assist people to self-sufficiency. With the increased performance, the program is now being penalized and is no longer eligible for continued funding. Motion failed: 3-3. Motion by Mr. Taylor, seconded by Ms. Wagner: To recommend no funding. It was reiterated that there are other programs available that could better use the funds. Motion failed: 3-3. Motion by Mr. Browning, seconded by Ms. Rios: To recommending funding at$18,000. There are other programs that could take this over, but as of yet, they haven't done so. There is a fear of losing the kids altogether, if the program is cut off now. It is not a realistic expectation that B.A.S.E. Camp and Boys and Girls Club will do the exact same thing this particular program accomplishes. This program is able to fill some of the gap with food, safety, and shelter-- as well as self-sufficiency, ensuring the children are safe and the parents have the ability to earn an income. The program is a unique way to leverage funds and make for an interesting partnership that ties in not only with the school district, but also the city, the federal government, and a lot of other players. In today's environment, that collaboration is refreshing, even if it is forced. Amended motion by Mr. Browning to recommending funding at $18,000 for PS-19 and to amend PS-18,Northern Colorado Aids Project, to $22,000. Motion failed: 2-4. FINAL CARRYING MOTION: Moved by Ms. Wagner, seconded by Mr. Taylor: To recommend zero funding. The program's minimum is $18,000, but if most of the students are going to drop out of the club because of the transportation component being unfunded, is this program really going to meet the need? There was a statement from the organization that they thought they could correct the transportation issue, but they did not have anything concrete at this point. It was also stated that a 33 bus route had been altered, which, in effect, addressed the transportation issue. Concerns were expressed that while other applicants are planning ahead and spending their money wisely, funding this proposal could be risky, since some critical program components affecting future attendance appeared to be still unresolved. Motion passed: 4-2. Funding recommendation: $0 PS-20 Project Self-Sufficiency—Services for Single Parents. Request: $33,000 FINAL CARRYING MOTION: Moved by Mr. Berglund, seconded by Ms. Wagner: To recommend full funding. This agency could see an increased demand for their services. They are very effective in helping individuals get to self-sufficiency. They focus on the entire continuum and have previously been good stewards of the funds. They have a proven track record and it is a wise use of funds to put dollars where they will be stretched, matched and handled wisely. This agency is seen as a model for such. Motion passed: 6-0., Funding recommendation: $33,000 PS-21 RVNA—Home Health Care. Request: $38,000 FINAL CARRYING MOTION: Moved by Ms. Rios, seconded by Ms. Costlow: To recommend full funding. RVNA does a good job of assisting people to stay in their homes, a healthier environment than a hospital. Their service is top quality and does not cost that much. It provides a level of care that might otherwise be out of reach for low-income individuals. Several commission members had anticipated recommending the minimum funding request set forth by RVNA, only as a matter of stretching overall dollars. Motion passed: 4-2. Funding recommendation: $38,000 PS-22 Respite Care—Sliding Scale Fee Tuition Assistance. Request: $25,000 FINAL CARRYING MOTION: Moved by Mr. Berglund, seconded by Ms. Wagner: To recommend full funding. 34 Respite Care's program is not duplicated in the county, and they have experienced a large increase in need. The program allows families to be self-sufficient and provides for children and loved ones when the responsible parties are not at home. This amount is the same as was requested last year. Motion passed: 6-0. Funding recommendation: $25,000 PS-23 Turning Point—Volunteer Coordinator. Request: $25,000 FINAL CARRYING MOTION: Moved by Ms. Rios, seconded by Mr. Taylor: To recommend no funding. Because of the need to stretch funds as much as possible this year, a volunteer coordinator position is not as high a current priority as are other more critical services. There was concern that the agency seemed to have a large amount of reserves, when in fact it was determined that there was actually a very small amount of reserves -- $35,000. Motion passed: 6-0. Funding recommendation: $0 PS-24 United Day Care Center- Scholarships. Request: $60,000 Moved by Ms. Rios: To recommend full funding. No second. Motion failed. FINAL CARRYING MOTION: Moved by Mr. Berglund, seconded by Ms. Rios: To recommend funding of$54,367. The organization has obviously seen an increase in need for the sliding scale tuition program. There are very few programs of this scope and size that the City funds at the full level requested. It is appropriate to lower funding for this program to be able to have funds available for other proposals. This community has lost roughly six day care centers in the past year, most of which served low income families. This program is trying to fill that need. They serve a very needy population. Motion passed: 5-0-1. Funding recommendation: $54,367 35 PS-25 Volunteers of America—Home Delivered Meals. Request: $29,108 , FINAL CARRYING MOTION: Moved by Mr. Berglund, seconded by Ms. Rios: To recommend full funding. It was stated that the program does a very good job of providing meals and keeping meal costs in line. It also serves a lot of seniors and there was comment that society does not treat the aging very well. It builds self-sufficiency and dignity in the aging population. It was also stated that there will be an increasing need for this service. In addition, the service provides human contact and a welfare check for the elderly. Motion passed: 6-0. Funding recommendation: $29,108 PS-26 Women's Resource Center—Dental Care Assistance Program. Request: $38,421 Moved by Mr. Berglund, seconded by Ms. Wagner: To recommend funding at $33,291. Funding at this level addresses the administrative portion and serves 100 clients versus the 130 clients requested to be served. The critical nature of access to oral health care for low-income community members was noted. Motion passed: 6-0. FINAL CARRYING MOTION: Moved by Ms. Rios, seconded by Ms. Wagner: To recommend adding$1,932 in remaining funding for PS-26, Women's Resource Center. Additional funding would allow direct service dollars for additional clients. Motion passed: 6-0. Funding recommendation: $35,223 36 ATTACHMENT 6 Public Service Category Focus Questions for CDBG Commission Decision Making "The Big Framework" • One of the three main national objectives for CDBG funds is "benefit to low and moderate income persons or households." • Historically, the City's Human Service Program funds have been used for various services benefiting primarily low and moderate income persons in Fort Collins. Questions: 1) Is it serving the lower end income levels? 2) How many is it serving? 3) Is there a majority of Fort Collins area residents being served? 4) Is it a good cost/unit (understanding that the cost of case management is more than the cost of a hot meal)? 5) Who else needs to be stepping up to the plate in terms of funding or service (volunteers)? 6) Maslow's Hierarchy: Is it a more "feel-good service", or is it critical in terms of: a) Food, shelter or other basic needs b) Health and safety issues c) Serving a special population, or d) Self-sufficiency or major empowerment(teaching to fish vs. giving a fish)? 7) Is there anyone else in the community who can or is serving this need (i.e., trying to avoid duplication of service)? 8) Is City money being used as "gap financing", match money, or seed money? 9) Is this a program/project where City $ is really making a difference for, i.e., -- it's nobody else's "baby" or there's been a critical cut in funding? 10) Has project/program been aggressively seeking other funding sources? 37 ATTACHMENT 7 City of Fort Collins Community Development Block Grant(CDBG) Commission Formulation of Funding Recommendations Session The CDBG Commission has prepared this hand-out to help you to understand how the Commission's meeting for the purpose of formulating funding recommendations to the City Council is conducted. It is the Commission's wish that our methodology be understandable to even the most casual observers. As you might imagine, the entire process is complex and time- consuming, especially given that grant requests greatly exceed the amount of available funding. City Staff will prepare an electronic matrix showing each application, the funding requested, and the total funds available. The Commission will discuss the pros and cons of every application. The order which applications are discussed is not important and there is no danger of `running out' of funds before all applications are fully discussed. There will be preliminary funding motions made, seconded, and approved throughout the process and these recommendations will be added into the matrix. It must be emphasized that the matrix is a working document, and any figures used, whether they be for full, partial, or zero funding, are for discussion purposes only. It is also possible that the total funds listed in the matrix might exceed the total of funds available at this point of the process. After each application has been discussed, the Commission will start to adjust the matrix to start producing its recommendation for funding to Council. Funding contained on the matrix may be drastically changed in either a positive or negative manner during this part of the process. When the Commission agrees on the matrix as indicated by a motion to accept it, a second to the motion, and a positive majority vote, the process is over and the recommendation will be forwarded to the Council. While the Commission's main purpose is to provide Council with the best funding alternative, the Commission is also sensitive that the funds being recommended for expenditure are taxpayer- provided. For this reason, it is entirely possible that not all funds will be recommended for expenditure, even if there are some applicants recommended for zero, or reduced, funding. The last point to be made is while this meeting is open to the public, to be fair to applicants who are not present at the meeting, no public comments will be taken. 38 RESOLUTION 2009-060 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROVING THE PROGRAMS AND PROJECTS THAT WILL RECEIVE FUNDS FROM THE FEDERAL COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) AND HOME INVESTMENT PARTNERSHIPS (HOME) PROGRAMS, THE CITY'S HUMAN SERVICES PROGRAM AND AFFORDABLE HOUSING FUND WHEREAS, the Community Development Block Grant (CDBG) Program and the Home Investment partnerships (HOME) Program are ongoing grant administration programs funded by the Department of Housing and Urban Development(HUD); and WHEREAS, the City has received CDBG Program funds since 1975 and HOME Program funds since 1994; and WHEREAS, the City Council has budgeted General Fund dollars into a Human Services Program and an Affordable Housing Fund for use in assisting affordable housing programs/projects and community development activities; and WHEREAS,on January 18,2000,the City Council approved Resolution 2000-013,formally adopting a competitive process for the allocation of City financial resources to affordable housing programs/projects and community development activities; and WHEREAS,since January 2009,the.CDBG Commission has held a public hearing to obtain citizen input on community development and affordable housing needs,and has heard presentations and asked clarification questions from each applicant that submitted a proposal to the City requesting funding; and WHEREAS, the CDBG Commission met in a special meeting for the purpose of preparing and presenting a recommendation to the City Council as to which programs and projects should be funded with the FY 2009 CDBG Entitlement Grant, CDBG Program Income, the use of Unprogrammed FY 2008 HOME Grant funds and the utilization of the City's Human Services Program and Affordable Housing Fund; and WHEREAS,the City Council has considered the recommendation ofthe CDBG Commission and has determined that the City's 2009 allocation should be made as set out in this Resolution. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS that the administration is authorized to submit an application to HUD as follows: PLANNING and ADMINISTRATION FY 09 CDBG Entitlement Grant and Program Income $207,531 City of Fort Collins: CDBG Administration $6 500 City of Fort Collins: Consolidated Plan 2008 Affordable Housin Fund Unprogrammed $8 500 1 City of Fort Collins: Consolidated Plan AFFORDABLE HOUSING FY 09 CDBG Entitlement Grant and Program Income $300,000 CARE: Provincetowne On-Site Infrastructure $121,105 FCHA: Villa e on Stanford Rehabilitation $185 635 Neighbor to Neighbor: Improvements to Coachli ht Apartments FY 08 HOME Unprogrammed $98 429 1 FCHA: Village on Stanford Rehabilitation PUBLIC SERVICES FY 09 CDBG Entitlement Grant and Program Income $60,831 BASE Camp: Sliding Scale Fee Tuition Assistance $37,856 CCN: Shelter& Supportive Services $18,000 ELTC: Employment Skills Training $18,837 PSS: Services for Single Parent Families $25 000 Respite Care: Sliding Scale Fee Tuition Assistance 2009 Human Services Program $18,309 Boys & Girls Club After School Program $10,000 CCN: Senior Outreach $51,542 Crossroads Safehouse: Advocacy Program $25,656 DRS: Access to Independence (ATI) Program $23,592 Elderhaus: Therapy Center Activity Program $20,000 Family Center: Sliding Scale Fee Tuition Assistance $27,959 Food Bank for Larimer County: Kids Caf6 $39,915 Neighbor-to-Neighbor: Housing Counseling $23,000 Neighbor-to-Neighbor: Emergency Rent Assistance $29,500 NCAP: Client Services & Homelessness Prevention Program $14,163 PS-S Services for Single-Parent Families $38,000 RVNA: Home Health Care Scholarships $54,367 UDCC: Sliding Scale Fee Tuition Assistance $29,108 VOA: Home Delivered Meal Program $35 223 WRC, Dental Care Assistance Program -2- Passed and adopted at a regular meeting of the Council of the City of Fort Collins this 7th day of July A.D. 2009. Mayor ATTEST: Deputy City Clerk -3- RESOLUTION 2009-061 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROVING THE FISCAL YEAR 2009 HOME INVESTMENT PARTNERSHIPS PROGRAM FOR THE CITY OF FORT COLLINS WHEREAS, the purpose of the Home Investment Partnership (HOME) Program is to increase the supply of decent, safe, and affordable housing in the City for an extended period of time; and WHEREAS, the City's Consolidated Plan identifies the following priorities for housing related needs: (1)stimulate housing production for very low,low and moderate income households, (2)increase home ownership opportunities for very low,low and moderate income households,and (3) increase the supply of public housing for families and those with special needs; and WHEREAS, specific projects for the use of HOME funds will be determined in November as a result of the fall funding cycle of the competitive process for the allocation of the City's financial resources to affordable housing programs/projects and community development activities. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS that the administration is authorized to submit the FY 2008 Home Investment Partnerships Program application as follows: HOME Grant _ .Category $515,230 Affordable Housing Projects 103,046 Community Housing Development Organization Set-Aside 68,697 Program Administration $686 973 Total Passed and adopted at a regular meeting of the Council of the City of Fort Collins this 7th day of July A.D. 2009. Mayor ATTEST: Deputy City Clerk ORDINANCE NO. 074, 2009 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROPRIATING UNANTICIPATED REVENUE IN THE COMMUNITY DEVELOPMENT BLOCK GRANT FUND WHEREAS, the City will receive in federal fiscal year 2009-2010 unanticipated revenue in the form of federal Community Development Block Grant ("CDBG") funds totaling $1,017,507, constituting a new revenue source; and WHEREAS,the City will receive unanticipated CDBG Program income in the 2009-2010 federal fiscal year in the amount of$52,653; and WHEREAS, by adoption of Resolution 2009-060 the City Council approved the 2009 Community Development Block Grant Program; and WHEREAS, by adoption of Resolution 2009-061 the City Council authorized the City Manager to transmit for approval the 2009 Fort Collins Consolidated Annual Action Plan to HUD as required to receive the grant funds; and WHEREAS, Article V, Section 9, of the City Charter permits the City Council to make supplemental appropriations by ordinance at any time during the fiscal year,provided that the total amount of such supplemental appropriations,in combination with all previous appropriations for that fiscal year, does not exceed the current estimate of actual and anticipated revenues to be received during the fiscal year; and WHEREAS,City staff has determined that the appropriation of all unanticipated CDBG grant and program revenue as described herein will not result in total appropriations in excess of the current estimate of actual and anticipated revenues for fiscal year 2009; and WHEREAS, Article V, Section 11, of the City Charter provides that federal grant appropriations shall not lapse if unexpended at the end of the budget year until the expiration of the federal grant. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That there is hereby appropriated for expenditure from unanticipated revenue in the federal fiscal year 2009-2010 into the Community Development Block Grant Fund, the sum of ONE MILLION SEVENTEEN THOUSAND FIVE HUNDRED SEVEN DOLLARS ($1,017,507), upon receipt from federal fiscal year 2009-2010 Community Development Block Grant Funds. Section 2. That there is hereby appropriated for expenditure from unanticipated program income revenue, upon receipt into the Community Development Block Grant Fund, the sum of FIFTY TWO THOUSAND SIX HUNDRED FIFTY-THREE DOLLARS ($52,653), for approved Community Development Block Grant projects. Introduced,considered favorably on first reading,and ordered published this 7th day of July, A.D. 2009, and to be presented for final passage on the 21 st day of July, A.D. 2009. Mayor ATTEST: Deputy City Clerk Passed and adopted on final reading on the 21 st day of July, A.D. 2009. Mayor ATTEST: City Clerk ORDINANCE NO. 075, 2009 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROPRIATING UNANTICIPATED REVENUE IN THE HOME INVESTMENT PARTNERSHIPS FUND WHEREAS, the HOME Investment Partnership Program (the "HOME Program") was authorized by the National Affordable Housing Act of 1990 to provide funds in the form of Participating Jurisdiction Grants for a variety of housing-related activities that would increase the supply of decent, safe, and affordable housing; and WHEREAS, on March 1, 1994,the City Council adopted Resolution 1994-092 authorizing the Mayor to submit to the Department of Housing and Urban Development("HUD")a notification of intent to participate in the HOME Program; and WHEREAS, on May 26, 1994, HUD designated the City as a Participating Jurisdiction in the HOME Program, allowing the City to receive an allocation of HOME Program funds as long as Congress re-authorizes and continues to fund the program; and WHEREAS, the City has been notified by HUD that the City's HOME Participating Jurisdiction Grant for the federal fiscal year 2009-2010 is $686,973, which grant constitutes a new revenue source; and WHEREAS, Article V, Section 9, of the City Charter permits the City Council to make supplemental appropriations by ordinance at any time during the fiscal year,provided that the total amount of such supplemental appropriations,in combination with all previous appropriations for that fiscal year,do not exceed the then current estimate of actual and anticipated revenues to be received during the fiscal year; and WHEREAS, City staff has determined that the appropriation of the HOME Program funds as described herein will not cause the total amount appropriated in the HOME Fund to exceed the current estimate of actual and anticipated revenues to be received in that fund during the 2009 fiscal year; and WHEREAS, Article V, Section 11, of the City Charter provides that federal grant appropriations shall not lapse if unexpended at the end of the budget year until the expiration of the federal grant. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS hat there is hereby appropriated for expenditure from unanticipated revenue in the federal fiscal year 2009-2010 into the HOME Program Fund the sum of SIX HUNDRED EIGHTY SIX THOUSAND NINE HUNDRED SEVENTY-THREE DOLLARS ($686,973), upon receipt from federal fiscal year 2009-2010 HOME Participating Jurisdiction Grant Funds. Introduced,considered favorably on first reading,and ordered published this 7th day of July, A.D. 2009, and to be presented for final passage on the 21 st day of July, A.D. 2009. Mayor ATTEST: Deputy City Clerk Passed and adopted on final reading on the 21 st day of July, A.D. 2009. Mayor ATTEST: City Clerk