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Home My WebLink AboutCOUNCIL - AGENDA ITEM - 02/17/2009 - RESOLUTION 2009-014 ADOPTING THE RECOMMENDATIONS ITEM NUMBER: 13 AGENDA ITEM SUMMARY DATE: February 17, 2009 FORT COLLINS CITY COUNCIL STAFF: Jill Stilwell SUBJECT Resolution 2009-014 Adopting the Recommendations of the Cultural Resources Board Regarding Fort Fund Disbursements. RECOMMENDATION Staff recommends adoption of the Resolution. EXECUTIVE SUMMARY The Cultural Development and Programming and Tourism Programming accounts (Fort Fund) provide grants to fund community events. This resolution will adopt the recommendations from the Cultural Resources Board to disburse these funds. BACKGROUND The guidelines for the Cultural Development and Programming and Tourism accounts(Fort Fund) provide a four-tiered funding system. Organizations may apply for grants from these accounts to fund community events. Tier#1 was established as an annual programming fund for organizations whose primary purpose is to present three or more public events annually. These groups may apply for funding from Tier#1 each April. Tier#2 allows organizations that are not eligible for Tier#1 support to apply for funding of events that are not fund-raising in nature and do not generate more than$5,000 in proceeds after expenses. Tier#3 allows organizations that are not eligible for Tier #I support to apply for funding of events that generate more than$5,000 in proceeds after expenses and are fund-raising in nature. Applications for support from Tier#2 and Tier#3 are accepted each January and June. Tier#4 is the Cultural Entrepreneurial and Innovation Tier and aims to encourage n.ew, larger cultural projects, that help forward the goal of increasing Fort Collins' identity as a cultural center and destination. Tier#4 applications are accepted in January and June. For the January 2009 Tier#2, Tier#3, and Tier#4 funding session, 35 applications were received with total requests equaling $130,740. The Cultural Resources Board, at its regular meeting of January 28,2009,recommended disbursements from funds in the City's Cultural Development and Programming and Tourism accounts totaling $66,200 to 27 applicants. ATTACHMENTS I. Minutes from the January 28, 2009 Cultural Resources Board meeting. ATTACHMENT I DRAFT CULTURAL RESOURCES BOARD MINUTES Regular Meeting—Wednesday,January 28, 2009 5:00 p.m. Lincoln Center,417 W. Magnolia Street, Fort Collins, CO 80521 Council Liaison: David Roy Staff Liaison: Jill Stilwell Chairperson: Patrick Moran Phone: 207-9888 (h) Vice-Chair: Sue Beck-Ferkiss A regular meeting of the Cultural Resources Board was held on Wednesday, January 28, 2009 at 5:00 p.m. The following members were present: Board Members present: Diane Gaede, Carol Ann Hixon, Anne Macdonald Sue Beck-Ferkiss, John Hayes, Janet Gilligan Board Members absent: Patrick Moran Staff Members present: Jill Stilwell, Gail Budner Guests Present: None I. Call to Order- (5:10 p.m.)Ms. Beck-Ferkiss II. Consideration of agenda: An item was added to approve the Cultural Resources Board's 2008 Annual Report III. Consideration and approval of minutes of December 18,2008: Ms. Hixon made a motion to accept the minutes as amended. Dr. Gaede seconded the motion.. Passed unanimously. IV. Public Input—None V. Fort Fund Tiers 2 & 3 —Discussion and Funding Recommendations: Before funding recommendations began,the board addressed the following items: The Board requested a copy of the Board of Directors list submitted by each organization, along with their application, to be included in future notebooks. Because Ms. Macdonald wrote the grants for Fort Collins Regional Library District, she recused herself from scoring their applications. The Board discussed other instances that may cause the, members to recuse themselves from scoring an organization's funding request Special Community Orchestra did not request the minimum amount necessary for funding so was therefore deemed ineligible. Realities Focus, Inc. was also deemed ineligible due the organization's event being exclusively service oriented,which does not meet the objective of Fort Fund. Dr. Gaede made a motion to accept these funding revisions. Ms. Hixon seconded the motion. Passed unanimously. RESOLUTION 2009-014 OF THE COUNCIL OF THE CITY OF FORT COLLINS ADOPTING THE RECOMMENDATIONS OF THE CULTURAL RESOURCES BOARD REGARDING FORT FUND DISBURSEMENTS WHEREAS, the City disburses funds from the City's Cultural Development and Programming Account and Tourism Programming Account in accordance with the provisions of Section 25-244 of the City Code through its Fort Fund Program; and WHEREAS,the City's Cultural Resources Board reviews applications for Fort Fund monies and makes recommendations to the City Council in accordance with the provisions set forth in Section 2-203(3) of the City Code, and administrative guidelines for the Fort Fund program (the "Fort Fund Guidelines"); and WHEREAS, pursuant to Section 25-244 of the City Code, the Cultural Development and Programming Account was established for the purpose of funding cultural development and programming activities and the Tourism Programming Account was established for the purpose of funding tourist-related special events; and WHEREAS, at its regular meeting on January 28, 2009, the Cultural Resources Board recommended funding for various proposals as set forth on Exhibit "A", which is attached hereto and incorporated herein by this reference, based upon the criteria and considerations set forth in Section 2-203 and the Fort Fund Guidelines; and WHEREAS,the proposals recommended by the Cultural Resources Board provide a public benefit to the Fort Collins community by supporting cultural development and programming activities, and promote the utilization of public accommodations within the City; and WHEREAS, the City Council wishes to adopt the recommendations of the Cultural Resources Board. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS that funds in the total amount of THIRTY .SIX THOUSAND ONE HUNDRED DOLLARS ($36,100)in the City's Cultural Development and Programming Account and THIRTY THOUSAND ONE HUNDRED DOLLARS($30,100)in the City's Tourism Programming Account be distributed in accordance with the recommendations of the Cultural Resources Board as set forth on Exhibit "A". Passed and adopted at a regular meeting of the Council of the City of Fort Collins this 17th day of February, A.D. 2009. Mayor ATTEST: City Clerk FORT FUND EXHIBIT A JANUARY 2009 FINAL AMOUNT % AMOUNT RECOMMENDED REQUESTED ORGANIZATION/CONTACT EVENTIDATE AMOUNT FUND1 FUND RECOMMENDED REQUESTED (tourism) Alzheimer's Association Memories in the Making Art Auction 8 Gala June 4,2009 $2,500 $750 $0 30% Artists Assoc.of Northern Colorado 18th Annual National Art Show 8 Sale April 4-May 9,2009 $4.000 $2,400 $0 60% Bas Blau Theatre Company Reader'Theatre April 19-June 20,2009 $2,800 $1,700 $0 61% City of Fort Collins Recreation Dept' Just For Ladies Golf Tournament June 14,2009 $2,500 $0 $0 0% CSU-Cesar Chavez Planning Committee Papi,Me and Cesar Chavex Production March 31,2009 $2,620 $0 $0 0% CSU-Department of Art Colo.International Poster Exhibition October 2-December 22,2009 $3,000 $0 $3,000 100% CSU-College of Veterinary Medicine Annual Open House April 3-4,2009 $4.000 $2,000 $0 50% Crossroads Safehouse,Inc. Crossroads Half Marathon and 5K September 20,2009 $2.500 $750 $0 30% Dance Express 20th Anniversary Dances March-May,2009 $2,400 $1,000 $0 42% Debut Theatre Company 2009 Debut Players Show Season May 8-October 24,2009 $2,000 $2.000 $0 100% Disabled Resource Services Wine Fast XXVII April 24,2009 $2,500 $500 $500 40% Downtown Business Association" Fort Collins Jazz Experience/Downtown 2009 July 10-12,2009 $4.000 $0 $0 $0 Ethos Chamber Orchestra West Spring Concert May 24,2009 $1,000 $400 $0 40% Fort Collins Circe de Mayo Celebration Community Celebration May 1-5,2009 $4.000 $1.600 $0 40% Fort Collins Museum Foundation 2009 History Mystery Challenge June 12,2009 $2.500 $1,000 $0 40% Fort Collins Musicians Association Music Experience/Peer-To-Peer Awards April 10-19,2009 $4,000 $2,400 $0 60% Fort Collins Regional Library District A Victorian Sunday in the Park June 14,2009 $3,000 $1.800 $0 60% Fort Collins Regional Library District Read ON Fort Collins Author:T.C.Boyle Tortilla Curtain November 8,2009 $3,600 $2,100 $0 58% Fort Collins Symphony Independence Day Concert in City Park July 4,2009 $3,000 $3.000 $0 100% Friends of the Gardens on Spring Creek Garden of Lights December 1-31,2009 $4,000 $1,600 $0 40% Front Range Family Theatre Project Series of L.Frank Baum's Oz Stories July 8-11,2009 $4,000 $2,400 $0 60 FORT FUND JANUARY 2009 FINAL AMOUNT % AMOUNT RECOMMENDED REQUESTED ORGANIZATION/CONTACT EVENT/DATE AMOUNT FUND 1 FUND 2 RECOMMENDED REQUESTED (tourism) High Performance Dance Theatre New Visions Dance Festival March 27-28,2009 $2,480 $1.000 $0 40% Border/Lines IMPACT Dance Company Threshold Dances&Stones of Love&Loss April 16-18,2009 and May 16,2009 $4,000 $1,600 $0 40% KRFC-Public Radio for the Front Range 61h Annual Birthday Bash March 7,2009 $2,500 $1,000 $0 40% Lambda Community Center Pride in the Park VI - June 6,2009 $4,000 $1,200 $1,200 60% The Learning House Foundation for Early Childhood Development' An Evening with Jim Fay May 14,2009 $3,040 $0 $0 0% Northern Colorado Intertribal Powwow Association(NCIPA) 17th Annual Powwow and Indian Art Markel April 11-12,2009 $4,000 $1,600 $1,600 80% Realities Focus,Inc." Volunteer Income Tax Preparation February 2-April 15,2009 $4,000 $0 $0 0% Rocky Mountain Quilt Foundation Fiber Art Exhibit August 20-25,2009 $4,000 $800 $800 40% SAVA Center Divas and Desserts March 1,2009 $2,500 $1,500 $0 60% Special Community Orchestra' Spring Concert May 3,2009 $300 $0 $0 0% TEAM Fort Collins' 11th Annual Horsetoolh Open Water Swim August 16,2009 $2,500 $0 1 $0 0% Renew the Rockies- Trees,Water and People' The Future IS Clean Energy March 7,2009 $2,500 $0 $0 0% TIER 4 Downtown Business Association Fort Collins Jazz Experience/Downtown 2009 July 10-12,2009 $23,000 $0 $15,000 65% TIER 4 Presto-Digitators Magic in the Rockies 2009 Convention September 9-13,2009 $8,000 $0 $8,000 100% Requested Fund 1 Fund 2 TOTALS $130,740 $36,100 $30,100 61% Total Recommended $66,200 'These events were not recommended for grants due to their ineligibilty or to low scores,Scores are based on application materials and Fort Fund's"Criteria for Funding." "Received funding under Tier 4