HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 12/20/2005 - RESOLUTION 2005-132 APPROVING THE PURCHASE OF ANIM ITEM NUMBER: 33
AGENDA ITEM SUMMARY DATE: December20, 2005
FORT COLLINS CITY COUNCIL STAFF: John Pino
Jim O'Neill
SUBJECT
Resolution 2005-132 Approving the Purchase of Animal Control Services from the Larimer Humane
Society for 2006 and 2007 as an Exception to the Competitive Purchasing Process.
RECOMMENDATION
Staff recommends adoption of the Resolution.
FINANCIAL IMPACT
The proposed 2006 contract contains a negotiated cost to the City of Fort Collins for animal control
services in the amount of$723,224, paid in monthly installments of$60,268.66. Funds for the
contract are authorized in the 2006 budget of Police Services. The contract is renewable for 2007,
at a pre-negotiated cost of$795,546.
EXECUTIVE SUMMARY
The City of Fort Collins has contracted with the Larimer Humane Society for animal control
services for over 30 years. The contract requires the Larimer Humane Society to provide a variety
of specialized equipment and personnel necessary to provide animal control services to the City of
Fort Collins; to operate a shelter facility; to provide emergency veterinary care; to dispose of dead
animals; to respond to animal-related calls for service; to enforce City ordinances pertaining to
animals; to administer a pet licensing program; and to provide accurate quarterly reports to City
staff. There is no other known organization, entity or individual currently capable of performing
these services.
The City of Fort Collins relies on the Larimer Humane Society to address animal-related issues
within the City limits and it remains dedicated to providing professional animal control services to
the City. Adoption of this Resolution will allow this contractual relationship to continue.
RESOLUTION 2006-132
OF THE COUNCIL OF THE CITY OF FORT COLLINS
APPROVING THE PURCHASE OF ANIMAL CONTROL SERVICES FROM
THE LARIMER HUMANE SOCIETY FOR 2006 AND 2007
AS AN EXCEPTION TO THE COMPETITIVE PURCHASING PROCESS
WHEREAS, Section 8-161(d)(1)(a) of the Code of the City of Fort Collins authorizes the
Purchasing Agent to negotiate the purchase of supplies and services without utilizing a competitive
bidding process where the Purchasing Agent determines that only one responsible source exists;and
WHEREAS, the Purchasing Agent has determined that the Larimer Humane Society is the
only responsible source for adequate professional animal control enforcement, public education,
animal shelter and related care,transportation of animals,and pick-up and disposal of dead animals;
and
WHEREAS, the Purchasing Agent has submitted the requisite justification for such
determination to the City Manager for approval; and
WHEREAS,the City Manager has reviewed and approved the justification for this service;
and
WHEREAS,the cost to purchase such services is$723,224 for 2006 and$795,546 for 2007;
and
WHEREAS, Section 8-161(d)(3) of the City Code requires approval of this purchasing
method by the City Council for items costing more than One Hundred Thousand Dollars($100,000)
prior to acquisition; and
WHEREAS, under Section 8-161(d)(4) of the City Code a procurement approved under
Section 8-161(d) of the City Code maybe used as the basis for a negotiated purchase of additional
quantities of the same materials or services within a period of five years from the date of approval,
although such subsequent procurements may be limited to a specific number of purchases or a
period less than five years.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT
COLLINS as follows:
Section 1. That the Council hereby approves, as an exception to the City's competitive
purchasing process, the purchase of animal control services for 2006 and 2007 from the Larimer
Humane Society for the operation and management of the animal shelter,including the maintenance
and operation of all physical plant facilities necessary for the efficient operation of said shelter;the
provision of necessary personnel trained in the area of animal control;the provision of uniforms to
all animal control enforcement officers; and the provision of humane and modem vehicles for the
safe transportation of animals, for a total payment of SEVEN HUNDRED TWENTY-THREE
THOUSAND TWO HUNDRED TWENTY-FOUR DOLLARS ($723,224) in 2006 and SEVEN
HUNDRED NINETY-FIVE THOUSAND FIVE HUNDRED FORTY SIX DOLLARS($795,546)
in 2007, together with retained impoundment and license fees.
Section 2. That the Purchasing Director may use this approval as the basis for
negotiating the additional purchase of animal control services from the Larimer Humane Society
through 2010.
Passed and adopted at a regular meeting of the Council of the City of Fort Collins held this
20th day of December, A.D. 2005.
Mayor
ATTEST:
City Clerk