HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 03/21/2006 - SECOND READING OF ORDINANCE NO. 034, 2006, AMENDIN ITEM NUMBER: 7
AGENDA ITEM SUMMARY DATE: March 21, 2006
FORT COLLINS CITY COUNCIL STAFF: Wanda Krajicek
SUBJECT
Second Reading of Ordinance No. 034,2006, Amending the City Code with Regard to the Posting
of Public Notice of the Meetings of the City Council, Committees of the Council and City Boards
and Commissions.
RECOMMENDATION
Staff recommends adoption of this Ordinance on Second Reading.
EXECUTIVE SUMMARY
This Ordinance amends various sections in Chapter 2 of the City Code relating to the posting of
public notice of meetings of the City Council, committees of the Council and City boards and
commissions, to reflect a change in the location of the place of posting, and to clarify existing
language about the types of meetings that need to be posted. The Ordinance was unanimously
adopted on First Reading on February 21, 2006.
Based on public input on Second Reading on March 7,2006, staff withdrew this item for additional
work prior to adoption on Second Reading. The Ordinance has been amended to require, where
possible, the posting of notices on the City's web site, in addition to the vestibule at the south
entrance of City Hall West.
ITEM NUMBER: 30
AGENDA ITEM SUMMARY DATE: February 21, 2006
FORT COLLINS CITY COUNCIL
FF: Wanda Krajicek
SUBJECT
First Reading of Ordinance No. 034, 2006,Amending the City Code with Regard to the Posting of
Public Notice of the Meetings of the City Council, Committees of the Council and City Boards and
Commissions.
RECOMMENDATION
Staff recommends adoption of the Ordinance on First Reading.
EXECUTIVE SUMMARY C n P'y
This Ordinance amends various sections in Chapter 2 of the City Code relating to the posting of
public notice of meetings of the City Council, committees of the Council and City boards and
commissions, to reflect a change in the location of the place of posting, and to clarify existing
language about the types of meetings that need to be posted.
BACKGROUND
Section 2-32 of the City Code requires that all "meetings" of the City Council and all meetings of
Council committees shall be open t the public and re uires "full and timely notice"of any meeting
of the Council at which any f al n co d c o t ich a majority or quorum is in
attendance,or is expected to b attend ce, f o committee meetings at which any
formal action is taken. ✓
Sections 2-34 and 2-74 of the Code currently specify the place for posting notices of meetings as the
Information Desk bulletin board in the lobby of City Hall West. The Information Desk was recently
removed from the lobby of City Hall West, and the bulletin board for posting notices has been
moved to the vestibule at the south entrance of the building.
This Ordinance amends the relevant City Code provisions to reflect the new place of posting, and
clarifies existing language to reflect that only changes to a regular meeting schedule already on file
with the City Clerk need to be posted, rather than posting the entire annual meeting schedule.
ORDINANCE NO , 0345 2006
OF THE COUNCIL OF THE CITY OF FORT COLLINS
AMENDING THE CODE OF THE CITY OF FORT COLLINS
WITH REGARD TO THE POSTING OF PUBLIC
NOTICE OF THE MEETINGS OF THE CITY COUNCIL, COMMITTEES
OF THE COUNCIL AND CITY BOARDS AND COMMISSIONS
WHEREAS , Section 2-32 of the City Code requires that all meetings of the City Council and
all meetings of Council committees shall be open to the public ; and
WHEREAS , said Code section also requires " full and timely notice" of any meeting of the
Council at which any formal action could occur or at which a majority or quorum is in attendance,
or is expected to be in attendance, and for all Council committee meetings at which any formal
action is taken; and
WHEREAS , Section 2-32 of the Code further states that adopting a regular meeting date and
filing a statement with the City Clerk shall be considered full and timely notice, or, in the case of
meetings held on call or irregularly, the filing of a notice of the meeting with the City Clerk at least
24 hours before the time of such meeting shall be full and timely notice; and
WHEREAS , Section 2-34 of the City Code currently designates the Information Desk
bulletin board in the lobby of City Hall West, 300 LaPorte Avenue, as the proper place for the
posting of public notice of any meeting of the City Council or Council committees for which public
notice is required to be given; and
WHEREAS , similar provisions relating to public notice of meetings of boards and
commissions and the designated place of posting exist in Sections 2-72 and 2-74 of the City Code,
respectively; and
WHEREAS , the Information Desk was recently removed from the lobby of City Hall West;
and
WHEREAS , the Council wishes to clarify the provisions relating to full and timely notice
and to designate a new piaee requirements for the posting of public notices, since the ffiformatio
Desk was recently removed froin the lobby of eity f fall Wes that will increase the visibility of such
postings and make them more accessible to all members of the community.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT
COLLINS as follows :
Section 1 . That Section 2-32(a) of the Code of the City of Fort Collins is hereby
amended to read as follows :
Sec. 2 -32. Open meetings/notice.
(a) Except as otherwise provided in § 2-31 , all meetings of the City Council and
all meetings of City Council committees shall be open to the public . Any meeting
of the City Council at which any formal action could occur or at which a majority or
quorum is in attendance, or is expected to be in attendance, shall be held only after
full and timely notice to the public . No formal action shall be taken by any City
Council committee except at a meeting held after full and timely notice to the public .
For the purpose of these provisions, adopting a regular meeting date and filing a
statement with the City Clerk shall be considered full and timely notice . In the case
of meetings held on call or irregularly or in the event of any change to a regular
meeting date on file with the City Clerk, the posting of a notice of the meeting
pursuant to § 2-34 at least twenty-four (24) hours before the time of such meeting
shall be full and timely notice . The City Clerk shall make all such notices available
to all interested members of the public.
Section 2 . That Section 2-34 of the Code of the City of Fort Collins is hereby added and
shall read as follows :
Sec. 2 -34. Place of posting.
The vestibule at the south entrance of City Hall West, 300 LaPorte Avenue, is
designated as the proper place for the posting of public notice of any meetings of the
City Council or City Council committees for which public notice is required to be
given pursuant to § 2-32 . When possible, such notices should also be posted on the
City ' s web site . The posting shall include, w here , All meeting notices shall
include information about the availability of agenda materials.
Section 3 . That Section 2-72 of the Code of the City of Fort Collins is hereby added and
shall read as follows :
Sec. 2-72. Notice of meetings .
Any meeting at which any formal action could occur or at which a majority or
quorum is in attendance, or is expected to be in attendance, shall be held only after
full and timely notice to the public . For the purpose of this provision, adopting a
regular meeting date and the filing of a statement with the City Clerk shall be
considered full and timely notice . In the case of boards or commissions meeting on
call or irregularly or in the event of any change to a regular meeting date on file with
the City Clerk, the posting of a notice of the meeting pursuant to § 2-74 at least
twenty-four (24) hours before the time of such meeting shall be full and timely
notice . The City Clerk shall make all of such notices available to all interested
members of the public .
Section 2 . That Section 2-74 of the Code of the City of Fort Collins is hereby added and
shall read as follows :
Sec. 2-74. Place of posting.
The vestibule at the south entrance of City Hall West, 300 LaPorte Avenue, is
designated as the proper place for the posting of public notice of any meetings of any
City boards and commission, or their committees, for which public notice is required
to be given by the provisions of the Code . When possible, such notices should also
be posted on the City ' s web site . The posting shall include, where pogsibrtc,-All
meeting notices shall include information about the availability of agenda materials .
The chairperson of each board or commission, or his or her designee, shall be
responsible for the posting of such notice .
Introduced, considered favorably on first reading, and ordered published this 21 st day of
February, A.D . 2006, and to be presented for final passage on the 21 st day of March, A.D . 2006 ,
Mayor
ATTEST :
City Clerk
Passed and adopted on final reading on the 21 st day of March, A.D . 2006 .
Mayor
ATTEST :
City Clerk