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HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 01/06/2009 - FIRST READING OF ORDINANCE NO. 003, 2009, AMENDING ITEM NUMBER: 12 AGENDA ITEM SUMMARY DATE: January 6, 2009 FORT COLLINS CITY COUNCIL STAFF: Kathleen Bracke DK Kemp SUBJECT First Reading of Ordinance No. 003, 2009, Amending Section 2-428 of the City Code Expanding the Functions of the Transportation Board to Include the Establishment of a "Bicycle Advisory Committee." RECOMMENDATION Staff recommends adoption of the ordinance on First Reading. FINANCIAL IMPACT There are no direct costs to the City. Staff support and materials for the new Bicycle Advisory Committee can be covered through the existing Transportation Planning department budget in 2009. EXECUTIVE SUMMARY As recommended in the 2008 Bicycle Plan adopted by City Council on October 7, 2008, the City is implementing the formation of a Bicycle Advisory Committee. The Fort Collins Bicycle Advisory Committee (BAC) is proposed as a citizen advisory committee which reports to the City of Fort Collins Transportation Board. BAC members will have interest in or knowledge of bicycling related issues. The BAC's role will be to review issues related to bicycling in the areas of engineering, enforcement, education, encouragement, environment, community, and economy, as noted in the 2008 Bicycle Plan. BACKGROUND The City of Fort Collins'updated Bicycle Plan was adopted by City Council on October 7,2008 and includes a recommendation to form a BAC. During the October 7 Council meeting, City Manager Darin Atteberry suggested a framework for the formation of a Bicycle Advisory Committee in Fort Collins by the end of the year. Based upon recent public outreach, coordination with existing Boards, and the City Manager's Office guidance, Transportation Planning staff recommends that the BAC report to the Transportation Board and that the Transportation Board remain the conduit to City Council on all bicycling related matters. With this proposed approach,the BAC will serve as a separate committee January 6, 2009 -2- Item No. 12 of the Transportation Board and a member of the Transportation Board will serve on the BAC to provide a liaison role between the two entities. Public Outreach: In addition to the presentation of the 2008 Bicycle Plan to many City boards and commissions over the last year, two recent public meeting were held on November 18 and 24 to seek public input on the formation of the BAC. Results of the meeting yielded the following comments and suggestions: • More "at large"bicyclist representation, including typical bicyclists • Recreation club representation • Retail and manufacturer representation • Business developer representation • Racing and special event organization representation • Health and fitness representation • Family bicycling representation • CSU student representation • CSUPD and Larimer County Sheriff representation • Land Conservation and Stewardship Board representation • Additional staff: Convention and Visitors Bureau and Engineering representation • Committee function advice, ie., no show policy, rotating members, alternates, evaluation period. Based on the feedback from these recent public meetings, staff recommends the BAC include three "at-large"committee members that represent not only the geographic diversity of Fort Collins,but also the special interest groups listed above. This criteria will be utilized when selecting the three "at-large" members. BAC Mission/Purpose • Provide liaison between the City and the community and stakeholder groups on issues related to bicycling. • Foster the interchange of ideas from existing City boards and commissions,as well as other community stakeholders, such as Poudre School District, Colorado State University, and Downtown Development Authority, and others as appropriate. • Promote bicycling as a viable form of transportation. • Act as a sounding board for citizens who have bicycle-related questions and concerns. • Assist in the development and dissemination of bicycle safety awareness, education and encouragement materials to the community. • Develop implementation strategies for recommendations in the 2008 Bike Plan. • Assist with the development of evaluation metrics for determining success of bicycle programs and facilities. • Review and provide comments regarding proposed bicycle-related capital improvement projects, such as street improvements, traffic signal projects, and parking facility projects. • Relay to City staff and other appropriate agencies issues and concerns related to bicycling. January 6, 2009 -3- Item No. 12 BAC Membership, Terms and Conditions The following boards, commissions, and community stakeholders are interested in participating in the Bicycle Advisory Committee. Each board, commission, and stakeholder would provide one representative and one vote within the bicycle advisory committee. • Transportation Board • Air Quality Board • Parks and Recreation Board • Natural Resources Advisory Board • Land Conservation and Stewardship Board • Senior Advisory Board • Economic Advisory Commission • Downtown Development Authority • Bike Fort Collins • Fort Collins Bike Co-op • Poudre School District • Colorado State University • University Connections • Three "At-Large" community members o To represent geographic diversity of Fort Collins and special interests, such as bicycle recreation clubs, special events, manufacturing and retail sales, racing organizations, motorist perspective, health and fitness, building and development (LEED certification) and family bicycling. Staff recommends that boards, commissions, and other entities each nominate a representative member to the City Manager for approval. Fort Collins residents interested in filling the three"At- Large" membership positions will submit a BAC application and will be selected by the City Manager. The City Manager will approve and appoint all BAC members. Upon approval of formation of a BAC by the City Council, staff will proceed with securing the nominations from the various boards, commission, and entities listed above and will also release a call for BAC "At- Large" nominations from Fort Collins residents. In addition to the 16 voting members,the following City departments will each provide a non-voting representative to attend Bicycle Advisory Committee meetings: Police Services,Traffic Operations Department, Engineering Department, and Transportation Planning/Safe Routes to School Department. The Bicycle Advisory Committee will establish rules, regulations and bylaws in accordance with City policies for boards and commissions. Membership term is two years. BAC members will vote to elect a chairperson and vice chairperson. Meetings will be held as determined by the Bicycle Advisory Committee; however, procedures and regulations may emulate existing boards and commissions standard operating procedures such as standard monthly or quarterly meetings. All meetings will be open to the public. City staff(Bicycle Coordinator)will facilitate meetings,notes,and act as City staff liaison regarding City concerns and/or inquiries. The Bicycle Coordinator will report developments and current projects of the BAC to the Transportation Board on a quarterly or on an as requested basis. January 6, 2009 -4- Item No. 12 Next Steps January 6 City Council consideration of the proposal for the formulation of the BAC. January- February 2009 City Manager review and approval of nominations for BAC members. March 2009 - December 2013 The Bicycle Advisory Committee will begin operations in March 2009 and expire in December 2013,which is the end of the five year planning horizon noted in the 2008 Bicycle Plan. During the next update to the City's Bicycle Plan,an evaluation will be conducted to determine whether or not to continue a BAC. ATTACHMENTS 1. Transportation Board -November 19, 2008 minutes (draft). TRANSPORTATION BOARD ATTACHMENT 1 -DRAFT Regular Meeting Minutes November 19, 2008 7. DISCUSSION ITEMS a. Bicycle Advisory Committee Update-Kemp The first public meeting was held yesterday. See handout for public meeting schedule. The committee would involve a Code change allowing the Transportation Board to develop a subcommittee. Each Board would appoint a member, no decision on the at-large member. The first BAC meeting would be February 5, 2009. Robert: Would the committee be subject to the same legal parameters as we follow? DK: I assume it would function in the same way. Jackson: It would report back to the Transportation Board, and we would seniLiwut to Council. DK: Public feedback received yesterday: • There was concern that the committee would be primarily composedkc-loi ff.No. I will be there to facilitate.Two at-large community members isn't enough to represent the eois interests of Fort Collins. They want to see 4, or 6. • Nice range of demographics. What about the fitness aspects cling? • Retail aspects(17 bike shops in Fort Collins) • What about LEED certification of building and de opment? There is a transportation aspect to the LEED qualifications. Robert: It is all-inclusive,but we aren't. We add ult] dal transportation and using bikes for transportation. Things like the velodrome oul 't come r Board. It isn't transportation, it is entertainment. Bikes on trails aren't ou ils ar aken care of by Parks. I'm just concerned that they might come in with things t e not our purvue. Thomas: We can recommend that they those o the proper venue. We can exercise our choice not to act on them. Jenkins: I went to the meeting last night. ' Pr ad comments. The Collegian came out saying the public is angry a 'm not ure the people in the room last night sees it as a great idea unless we get some I o r what i oing on. Jackson: If the Board fe is th is going too fast, it is your prerogative to send that message to Council r, n it told DK they want it up and running by January. DK is working hard to a that d ine you feel rushed, send that message to Council. Lund: I still think a C give isproportionate weight to one element of transportation. Steen: Our focus is mu o transportation. I think we can recommend that items relating to other Bopoodl. made in junction with them. Jenkins.. e the od s that we'll get a member from every other Board? D*tty The point made last night was that it could be beneficial to have both people w vid bicyclists and those who aren't. e . Membership of the Committee seems broad because of participation by the other rds,but narrow because they would be predisposed to an avid support of bicycling. The C Ivement of other Board members dilutes the"biker on the street"contingent. It seems that the whole Committee should be at-large. DK: The rationale behind having Boards&Commissions members was to create cross- pollination of the existing Boards&Commissions to see where bicycling applies. Steen: The "man on the street"can still attend and comment,right? DK: Yes,there will be time for public input at the beginning of each meeting. Miller: It may be seen as insular because of the size. How did you react to the citizen input that the positions are filled by existing Board&Commission members? DK: It will take some education to get people to understand that Board members are citizens. Thomas: The Committee"sunsets"in five years anyway. The Council or Transportation Board could change it. TRANSPORTATION BOARD -DRAFT Regular Meeting Minutes Page 7 November 19, 2008 VanTatenhove: Would you bring things to us for the Committee and also report to us if you disagree? DK Absolutely. Robert: I assume we won't be required to report our bike related items to the BAC. Thomas: A few years ago Staff took an item to Council that didn't come to the T-Board first and got directed not to do that again. Miller: We probably wouldn't act on items unless we have input from them. Thomas: One thing DK wants input from us on is how to appoint at-large members. Clausen: I like the way we do this Board.Have the Council appoint them since it would be an advisory committee similar to ours, but reporting through ours. Thomas: There is a committee on Transit that recruits its own members. Steen: All of the other Committee members are appointed by Council. McCauley: I sympathize with the input of the public last night. Two at-lar e*Mrs doesn't seem like a lot in comparison to the number of Board members. Perha ransportation Board member could be an at-large member instead since you report back to DK: How often do you want us to report back? Thomas: We could add it as a line item on the agenda and there*svotte r might not be a report. Clausen: If this Committee votes on its own action item d we on it?How is it sent to Council? Thomas: With the result of our vote. DK: Term limits. 2-year limits for all members. Thomas: Make Council-appointed members 4 ars.The Bo r presentatives would rotate off with their Board term. DK: Why wouldn't the T-Board want to appoin usub-committee members? McCauley: I think it adds a sense of 1 ' 'macy an tandazds to have the Council do it. Jackson: Go to Council with a propose and their blessing to recruit. DK After Monday's public meeting I w er an updated proposal and send it to Gary to circulate to the Board for co Dece er 3 s my AIS deadline. b. Mountain Vista Subarea P empe/Wray We started the ate in ch are presenting to Boards & Co sions. We are anticipating gotn Counc in arch 2009 and will ask for yo ecommendation to Council in February 9. Hiehlis Issues: Ex4k&e street network with improved traf d bicycle connections E d travel corridor at Conifer t ty to expand Vine Drive (199 an Recommendation) is traffic forecasting Large industrial/employ center Central community mercial district. Through ' date we are getting close to acquiring land for the future park. Based on input ved over the past year, we are going to address the key issues listed above with pdate. The Anheuser Busch merger was announced yesterday. ORDINANCE NO . 003 , 2009 OF THE COUNCIL OF THE CITY OF FORT COLLINS AMENDING SECTION 2-428 OF THE CODE OF THE CITY OF FORT COLLINS TO AUTHORIZE THE TRANSPORTATION BOARD TO ESTABLISH A `BICYCLE ADVISORY COMMITTEE" WHEREAS , the City ' s updated Bicycle Plan was adopted by the City Council on October 71 2008 , and included a recommendation that the City form a Bicycle Advisory Committee ; and WHEREAS , the Transportation Board has been very supportive of bicycling in the City and is interested in establishing the Bicycle Advisory Committee as a committee of the Transportation Board for the purpose of reviewing all issues related to bicycling in the City and advising the Transportation Board on those issues ; and WHEREAS , the City Council has determined that the Bicycle Advisory Committee should be appointed by the City Manager upon nomination by various City Boards and Commissions and should include three "at large" community members and various ex-officio, non-voting members from City departments ; and WHEREAS , the City Council has further determined that the members of the Committee should serve for two-year terms and that the Committee should be authorized to establish its own rules and regulations for its organization and procedures in accordance with the City ' s policies for Boards and Commissions . NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS that Section 2-428 of the City Code be amended to read as follows : Sec. 2 -428. Functions ; bicycle advisory committee. (a) The duties and functions of the Board shall be to advise the City Council on matters pertaining to the City's transportation policies and system including, but not limited to, transportation planning, alternative modes planning (including bikeways, pedestrian facilities, transit, air transportation, and van and car pooling), capital improvement projects, downtown parking management, and other transportation issues as identified in the Board work plan. Additionally, the Board shall review the City's interaction with federal, state and county government, as well as North Front Range Transportation and Air Quality Planning Council, Colorado State University, and Poudre R- 1 on transportation-related issues . (b) The Board shall also establish and keep in place a committee to be known as the "Bicycle Advisory Committee," the purpose of which shall be to advise the Board with regard to bicycling related issues . Said committee shall consist of sixteen ( 16) members, one of whom shall be a member of the Board, and fifteen ( 15) of whom shall be appointed by the City Manager. The City Manager appointees shall consist of three (3 ) "at large" members of the community plus one ( 1 ) member of each of the following City boards and commissions and other civic organizations : Air Quality Board Parks and Recreation Board Natural Resources Advisory Board Land Conservation and Stewardship Board Senior Advisory Board Economic Advisory Commission Downtown Development Authority Bike Fort Collins Fort Collins Bike Co-op Poudre School District Colorado State University University Connections. In addition to the foregoing sixteen ( 16) voting members, the Committee shall also include four (4) non-voting members, with one ( 1 ) such member each representing the City ' s Department of Police Services, Traffic Operations Department, Engineering Department, and Transportation Planning/Safe Routes to School Department. The Bicycle Advisory Committee may establish bylaws, rules and regulations for its own organization and procedures in accordance with the City' s policies for boards and commissions, and all voting members of the Committee shall be governed by said policies . Each member of the Bicycle Advisory Committee shall serve for a term of two (2) years . Introduced, considered favorably on first reading, and ordered published this 6th day of January, A.D . 2009, and to be presented for final passage on the 20th day of January, A.D . 2009 . Mayor ATTEST : City Clerk Passed and adopted on final reading on the 20th day of January, A . D . 2009 . Mayor ATTEST : City Clerk