HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 10/04/2005 - FIRST READING OF ORDINANCE NO. 113, 2005, APPROPRI ITEM NUMBER: 14
AGENDA ITEM SUMMARY DATE: October4, Zoos
FORT COLLINS CITY COUNCIL STAFF: Diane Jones
Steve Engemoen
SUBJECT
First Reading of Ordinance No. 113, 2005, Appropriating Prior Year Reserves and Unanticipated
Revenue in Various City Funds and Authorizing the Transfer of Appropriated Amounts Between
Funds or Projects.
RECOMMENDATION
Staff recommends adoption of the Ordinance on First Reading.
FINANCIAL IMPACT
This Ordinance increases total City 2005 appropriations by $4,170,883, of which $1,779,543
increases General Fund 2005 appropriations. The$4,170,623 appropriation consists of$2,405,520
from unanticipated revenue,$815,134 from prior year reserves,and$950,229 transferred from other
funds. In addition,appropriations in the amount of$316,436 are being transferred from operations
to a grant project or a capital project and this transfer does not increase overall City appropriations.
EXECUTIVE SUMMARY
Following is a list of funds that make up the increase in appropriations:
General Fund
Unanticipated Revenue $1,089,670
Prior Year Reserves
Savings and Equipment
Replacement Reserves 196,427
4th of July Reserve 1,208
Restricted Reserve 127,238
Transportation Capital 365,000
Cultural Services & Facilities Fund 155,933
Transportation Services Fund 425,258
Recreation Fund 154,500
Capital Projects Fund 691,887
Street Oversizing Fund 2,431
Capital Expansion Fund 4,373
Natural Areas Fund 163,600
October 4, 2005 -2- Item No. 14
Neighborhood Parkland Fund 122,465
Conservation Trust Fund 208,079
Golf Fund 49,000
Water Fund 117,986
Wastewater Fund 125,663
Fort Collins Capital
Leasing Corporation Fund 170,165
The purpose of the annual clean-up ordinance is to combine dedicated revenues or reserves that need
to be appropriated before the end of the year to cover the related expenses that were not anticipated
and, therefore not included, in the 2005 budget. The unanticipated revenue is primarily from fees,
charges, rents, contributions and grants that have been paid to City departments to offset specific
expenses. Prior year reserves are primarily being appropriated for unanticipated operation expenses
from reserves that are set aside for that purpose.
This Ordinance appropriates prior year reserves and unanticipated revenue in various City funds,
and authorizes the transfer of appropriated amounts between funds. The City Charter permits the
City Council to provide by ordinance for payment of any expense from prior year reserves. The
Charter also permits the City Council to appropriate unanticipated revenue received as a result of
rate or fee increases or new revenue sources. Additionally,it authorizes the City Council to transfer
any unexpended appropriated amounts from one fund to another upon recommendation of the City
Manager provided the purpose for which the transferred funds are to be expended remains
unchanged; or the purpose for which they were initially appropriated no longer exists; or the
proposed transfer is from a fund or capital project account in which the amount appropriated exceeds
the amount needed to accomplish the purpose specified in the appropriation ordinance.
If these appropriations are not approved, the City will have to reduce expenditures even though
revenue and reimbursements have been received to cover those expenditures.
Several funds require supplemental appropriations for 2005 expenditures. The Background
Summary gives the details for each appropriation.
BACKGROUND
A. GENERAL FUND
1. Fort Collins Police Services ("FCPS") has received revenue from various sources which
needs to be appropriated to cover the related expenditures. A listing of these items follows:
$16,144 Training Revenue - In 2005, Fort Collins Police Services sponsored multiple
training events which other agencies paid a total of$16,144 to attend. The training events
were sponsored by SWAT, the Bike Patrol Unit, dispatch, and the traffic unit. In addition
to the revenue covering the cost of the events,FCPS' sponsorship and coordination enabled
the agency to train more individuals at an affordable/reduced rate. This revenue will be used
to cover the cost of sponsoring the training.
October 4, 2005 -3- Item No. 14
$33,359 Vendor Refunds/Reimbursements — During 2005 miscellaneous revenue was
received for the cancellation of services, return of goods, and reimbursement of joint
purchases with other entities. This revenue directly offsets the cost of the original invoices
paid in 2005.
$7,480 Additional High Intensity Day Trafficking Area("HIDTA")Grant—Every year,after
the grant spending cycle is finished, the HIDTA Administration collects unspent awards
from its recipients, and redistributes the monies to those who apply. FCPS has received,for
the Larimer County Drug Task Force, $1,980 to purchase a paper shredder and $5,500 to
repair equipment.
$138,711 Police Services Equipment Reserves-The Police equipment reserve holds revenue
collected from Poudre Fire Authority and other agencies for the implementation of the 800
MHz system and police savings for future equipment needs. A withdrawal of$118,042 is
needed for 800 MHz expenses. In addition, $20,669 is needed to purchase replacement
batteries for the radios carried by the officers.
$12,793 Chemical Test Fees-Pursuant to C.R.S. 16-11-501(2)0),the costs of chemical tests
(blood/breath tests) shall be reimbursed directly by the defendant to the law enforcement
agency which administered the test. It is projected that by the end of 2005, $12,793 will
have been collected by the courts and reimbursed to FCPS under this statute.
$35,050 Police Report Fees - Police reports generate revenue of approximately $7.50 a
report. This fee is collected to help offset processing costs for copy machine rental.
$2,538 Victim Assistance and Law Enforcement("VALE") Grant-For the January 1,2004
through June 30, 2005 funding cycle of the VALE Program the VALE Board had extra
money to distribute. FCPS received an additional $2,538, bringing the total 2004-2005
award to $39,338 ($36,800 plus $2,538).
$4,600 Community Grants - During 2005, Wal Mart and SAMS Club donated a combined
total of$4,600 to FCPS for the purchase of equipment. The monies will be used to fund
equipment as designated by the FCPS executive staff.
$8,900 Restorative Justice/Youth Conferencing - The Restorative Justice/Youth
Conferencing grant generates revenue from conferencing fees charged to the participants.
The grant mandates that 90% of the revenue generated be reinvested in the program. To
date, $7,184 has been received in 2005. Additional funds in the amount of$1,716 are also
requested from prior year's receipts which are now in the Police savings reserve. These
funds are used to pay for program and conferencing supplies. The grant only pays for
personal services.
$4,414 Seat Belt Grant - FCPS received a grant from the Colorado Department of
Transportation for seatbelt enforcement in 2005. These funds were awarded to pay for
officer's overtime.
$66,055 Larimer County Drug Task Force("Task Force")-This account is made up of drug
surcharge, restitution, and project income generated by the Task Force. A September 21,
October 4, 2005 -4- Item No. 14
2005 stipulation of the grant is that 37% of income generated by the project must be
reinvested in the Task Force. These monies are used to fund 2005 Task Force operating and
equipment needs not covered by the grant.
FROM: Unanticipated Revenue (Miscellaneous Police) $ 175,185
FROM: Unanticipated Revenue (Seat Belt Grant 2005) $ 4,414
FROM: Unanticipated Revenue (VALE Grant 2004) $ 2,538
FROM: Unanticipated Revenue (HIDTA Grant 2003) $ 1,980
FROM: Unanticipated Revenue (HIDTA Grant 2004) $ 5,500
FROM: Prior Year Reserves (Equipment Replacement) $ 138,711
FROM: Prior Year Reserves (Savings) $ 1,716
FOR: Police Services $ 315,612
FOR: Seat Belt Grant 2005 $ 4,414
FOR: VALE Grant 2004 $ 2,538
FOR: HIDTA Grant 2003 $ 1,980
FOR: HIDTA Grant 2004 $ 5,500
2. The GIS Division requests the appropriation of $60,645 in unanticipated revenue from
charges for data services to LETA ("Latimer Emergency Telephone Authority"). This
revenue will be used to cover the labor and associated costs to provide the data services,
during 2005. These revenues are the product of an inter-governmental agreement, which
established the conditions for the data services and charges.
FROM: Unanticipated Revenue (LETA) $ 60,645
FOR: Geographic Information System $ 60 645
3. The Bohemian Foundation awarded a grant, in the amount of$16,800, to the City for the
production of Cable 14's Showcase Fort Collins program. The Communication and Public
Involvement Office requests the appropriation of this unanticipated revenue to cover the cost
of producing this program.
FROM: Unanticipated Revenue (Donations/Gifts) $ 16,800
FOR: Showcase Fort Collins $ 16,800
4. Video editing equipment originally scheduled to be replaced in 2006 has had several failures
over the last few months. Programs have to be re-digitized and edited, impacting
productivity as well as making it difficult to meet deadlines. The Media Integration Division
requests appropriations in the amount of $17,000 from existing equipment replacement
reserves to replace this equipment in 2005.
The actual revenue from cable charges to departments will not meet the projection. The
Media/Cable division planned to purchase needed equipment with these funds. This is a
request to appropriate$20,000 of existing equipment reserves for the purchase of the needed
equipment; an encoder and server for streaming video, a video deck for editing, and
playback equipment.
Recently the Uninterruptible Power Supply ("UPS") system for the City's computer room
failed, and replacement of the system was necessary. Without the UPS system,any electric
October 4, 2005 -5- Item No. 14
spikes or failures would cause damage to the computer and telecommunications equipment
located in the computer room. A used system was found, purchased and installed as soon
as possible because of the critical importance of the equipment, using funds earmarked for
other items. The Information Technology Department requests appropriation of$19,000
from equipment replacement reserves to reimburse the budget.
FROM: Prior Year Reserves (Equipment Replacement) $ 56,000
FOR: Information Technology $ 56 000
5. The Neighborhood&Building Services Department("NBS")requests the appropriation of
$92,891 of unanticipated revenue generated by payments received from invoices issued for
the abatement of nuisance violations. This revenue was projected and budgeted in the
Transportation Fund in 2005. Code compliance has now been moved from the Streets
Department to NBS which is funded by the General Fund and the revenue needs to be
appropriated in the General Fund. This money will be used to cover expenses incurred by
NBS to compensate vendors who performed the abatement work.
NBS requests the appropriation of $10,817 of unanticipated miscellaneous revenues
received from the following:registrations received from mediation training sponsored by the
office this spring, Fort Fund sponsorship of the Tuesday Nites Out Concert Series,
sponsorship funds received for the production of the Community Liaison Rental World
video,Rental World video sales revenue and miscellaneous reimbursements received. These
funds will be used to cover expenses incurred for these events and programs.
FROM: Unanticipated Revenue (Special Assessments) $ 92,891
FROM: Unanticipated Revenue (Miscellaneous) $ 10,817
FOR: Neighborhood& Building Services $ 103,708
6. The City has an Intergovernmental Agreement with the North Front Range Metropolitan
Planning Organization ("MPO") to provide a variety of administrative services. The
Purchasing Division provides procurement services which include conducting bidding and
soliciting requests for proposal for the MPO. The MPO pays the City for these services.
Year to date the City has received$2,900 for services provided the MPO by the Purchasing
Division. This request for appropriation of unanticipated revenue will reimburse the
Purchasing Division the expenses incurred in delivering these services.
FROM: Unanticipated Revenue (Miscellaneous) $ 2,900
FOR: Purchasing $ 2,900
7. Operations Services has performed custodial, maintenance, repairs, alterations, and real
estate related services for various City departments on a cost reimbursement basis. This item
appropriates $655,000, billed to City departments, for work provided that was not included
in the original budget.
FROM: Unanticipated Revenue (Work for Others) $ 655,000
FOR: Operations Services $ 655,000
October 4, 2005 -6- Item No. 14
8. The Parks Division assumed maintenance of Old Town Square in April 2005. Both the
Downtown Development Authority("DDA")and Progressive Old Town Square("POTS")
agreed to contribute to the maintenance. DDA contributed $29,500 and POTS will
contribute $31,500 in 2005. The agreement among the parties was finalized in 2005. The
funds were not included in the 2005 budget and, therefore need to be appropriated.
The City of Fort Collins receives contributions for the July 4th celebration. These
contributions are put into a reserve for the 4th of July and used as needed. This year the 4th
of July celebration expenses exceeded the annual appropriation by $1,208. This item
requests the use of these reserves to cover the additional expenses.
FROM: Unanticipated Revenue (Parks) $ 61,000
FROM: Prior Year Reserves (4th of July) $ 1,208
FOR: Parks Maintenance $ 62,208
9. In September, 2004 the Council approved the use of Community Opportunity funds to
provide $169,651 as a local match for a Tenant Based, Pilot Rental Assistance Program.
This two-year program requires the City to make four payments of$42,413 to the Housing
Authority beginning September, 2004 and ending March, 2006. The 2004 payment was
made,but the remaining funds were not encumbered for the 2005 and 2006 payments. The
remaining balance of$127,238 is currently in a General Fund reserve designated for the
Tenant Based,Pilot Rental Assistance Program. The 2005 payments have been made from
existing budgeted funds that need to be reimbursed. This item requests the appropriation of
$127,238 from reserves to reimburse the 2005 budget and encumber funds for the 2006
payment.
FROM: Prior Year Reserves (Restricted) $ 127,238
FOR: City Manager's Office Tenant Based,
Pilot Rental Assistance Program $ 127,238
10. This item appropriates$365,000 from the General Fund Reserve for Transportation Capital
for transfer to the Capital Projects Fund- Deicing Facility capital project, for appropriation
therein (See item H. 4.).
FROM: Prior Year Reserves (Transportation Capital) $ 365,000
FOR: Transfer to the Capital Projects Fund (Deicing Facility) $ 365,000
B. CULTURAL SERVICES & FACILITIES FUND - MUSEUM
1. Throughout the year, the Museum receives donations from the Fort Collins Museum
Foundation, Fort Fund, the State Historical Society, and corporate and individual
sponsorships. These funds are used to reimburse the Museum for exhibit,event,educational
program expenses, and continue restoration on the Franz Smith Cabin.
FROM: Unanticipated Revenue (Donations) $ 14,093
FOR: Museum Operating Programs and Projects $ 14,093
October 4, 2005 -7- Item No. 14
2. The Museum received a $3,417 grant from the Colorado Endowment of the Humanities
("CEH") to be used for educational programming associated with the Crossroads at the
Council Tree Native American Music Festival ("CCT-NAMF"). The Museum's match for
the aforementioned grant, totals $3,000, and will funded from a donation from the Fort
Collins Museum Foundation.
FROM: Unanticipated Revenue (CEH CCT-NAMF Grant) $ 3,417
FROM: Unanticipated Revenue (Donations) $ 3,000
FOR: Museum Projects (CCT-NAMF) $ 6,417
3. The Museum requests additional appropriations for reimbursement of expenses incurred for
exhibits construction, space programs and events ($16,729), for additional work on the
Franz-Smith Cabin project($8,795). Funding for the aforementioned items is available in
the form of prior year reserves in Cultural Services & Facilities Fund and unanticipated
revenue from Museum programming throughout the year.
FROM: Museum Unanticipated Revenue (Miscellaneous) $ 16,729
FROM: Museum Prior Year Reserves $ 8,795
FOR: Museum Operations (Various) $ 16,729
FOR: Museum Projects (Franz-Smith Cabin) $ 8,795
C. CULTURAL SERVICES & FACILITIES FUND - LINCOLN CENTER
1. The purpose of the City's Art in Public Places program("APP") is to levy and set aside for
public art an amount equivalent to 1%of every eligible capital project with a cost in excess
of$250,000. This item authorizes for transfer to the Cultural Services&Facilities Fund,for
appropriation therein, the following amounts to be used for art on City projects.
$3,000 from the Neighborhood Parkland Fund - Huidekoper Park project.
$4,000 from the Capital Projects Fund- Children`s Garden in Spring Creek capital project.
$8,000 from the Neighborhood Parkland Fund - Spring Canyon Community Park project.
$6,000 from the Neighborhood Parkland Fund- Case Park project.
$6,000 from the Neighborhood Parkland Fund- Cottonwood Glen Park project.
$21,350 from the Natural Areas Fund
$1,500 from the Capital Projects Fund -Nix Farm Barn capital project.
$1,350 from the Capital Projects Fund - Nix Farm Loafing Shed capital project.
$58,699 from the Capital Projects Fund- CSU Transit Center capital project.
FROM: Transfer from the Neighborhood Parkland Fund $ 23,000
FROM: Transfer from the Natural Areas Fund $ 21,350
FROM: Transfer from the Capital Projects Fund $ 65,549
FOR: Art in Public Places $ 109,899
October 4, 2005 -8- Item No. 14
D. TRANSPORTATION SERVICES FUND - TRAFFIC
1. The Traffic Construction program is Traffic Operation's "Work for Others" program.
Expenditures for traffic signal work and installation of signs and pavement markings are
tracked within this account and billed out to other City departments, municipalities and
developments.
The original budget of$650,000 for Traffic Construction was based on scheduled projects.
Several unanticipated traffic signal, signing and striping projects have been added to the
workload for this program. An additional appropriation of$250,000 is needed to complete
the traffic signals, signing, and striping projects. This Traffic Construction program will
construct or upgrade approximately 8 traffic signals this year, along with the signing,
striping and traffic loop repair of numerous roadways. The majority of the work, this year,
is due to development projects and projects funded by federal dollars. The additional
appropriation of$250,000 will be used to pay for labor, materials and equipment needed to
complete these projects.
This request appropriates funds from Traffic Operations unanticipated revenues in the
amount of$250,000 to the Traffic Construction budget.
FROM: Unanticipated Revenue (Traffic Construction) $ 250,000
FOR: Traffic Construction Expenses $ 250,000
E. TRANSPORTATION SERVICES FUND - ENGINEERING
1. The Pavement Management Program('PMP")included appropriations for projects that were
unable to be contracted or completed in 2004, due to weather issues and contractor
availability. This item appropriates the revenues received in 2004, from prior year reserves
in the Transportation Services Fund, to be used to complete the 2004 PMP work in the Fall
of 2005.
FROM: Prior Year Reserves $ 92,966
FOR: Engineering Expenses (Pavement Management Program) $ 92,966
2. An airplane crash occurred in the Summer of 2004 in the Stonehaven Subdivision causing
damage to streets, curb, gutter and sidewalks at the site. Repairs were made through the
City's Pavement Management Program. The City has received an insurance claim
settlement for the repairs made. This item appropriates the funds from the insurance claim
settlement received by the City in 2005.
FROM: Unanticipated Revenue (Miscellaneous Revenue) $ 7,225
FOR: Engineering Expenses (Pavement Management Program) $ 7,225
3. Supplies for the W. Elizabeth open house were paid for by the PMP. As a contribution to
the activities associated with the open house,Gleason/Westside Investments reimbursed the
City for the expenses incurred by PMP. This item reimburses PMP by appropriating the
contribution from Gleason/Westside Investments.
October 4, 2005 -9- Item No. 14
FROM: Unanticipated Revenue (Miscellaneous Revenue) $ 392
FOR: Engineering Expenses (Pavement Management Program) $ 392
F. TRANSPORTATION SERVICES FUND - HARMONY ROAD MAINTENANCE
1. In 2005 the City and the Colorado Department of Transportation ("CDOT") reached an
agreement whereby CDOT paid the City $13.7 million to take over the maintenance of
Harmony Road from College Avenue east to I-25. On August 1,2005 CDOT transferred to
the City administrative control, maintenance and ownership of Harmony Road. This item
requests the appropriation of$74,675 from the$13.7M received from CDOT to be used for
repairs and maintenance work on Harmony Road in the fall and winter of this year.
FROM: Unanticipated Revenue (CDOT Contribution) $ 74,675
FOR: Harmony Road Maintenance $ 74,675
G. RECREATION FUND
The Recreation Division administers several restricted revenue accounts for various
programs. Revenues for these programs include grants, fund-raising events and activities,
and sponsorships. Items 1.-4.appropriate specific expenditures from unanticipated revenue
and restricted reserves established for these special revenue accounts.
1. Unanticipated revenue associated with the Youth Programs special revenue account in the
Recreation Fund will be appropriated through this item and used to continue to run RAD
Van in the fall, continue RAD Van swim lessons, Toys for Kids, and Northside wrestling
FROM: Unanticipated Revenue $ 40,000
FOR: Youth Programming $ 40,000
2. This item appropriates prior year reserves associated with the Youth Sports special revenue
account to be used to purchase youth sports equipment.
FROM: Prior Year Reserves (Youth Sports) $ 3,500
FOR: Youth Sports Programming $ 3,500
3. Unanticipated revenue associated with the Older Adult special revenue account will be
appropriated through this item and used to support Senior Center activities.
FROM: Unanticipated Revenue (Senior Citizen Council) $ 11,000
FOR: Older Adults $ 11,000
4. Unanticipated revenue and prior year reserves associated with the Ice and Aquatics special
revenue account will be appropriated through this item and be used to help underwrite the
Winter Wishes Ice Show, and to purchase lifeguard equipment and swim wear.
FROM: Unanticipated Revenue (Miscellaneous) $ 20,000
October 4, 2005 -10- Item No. 14
FROM: Prior Year Reserves (Ice Aquatics) $ 20,000
FOR: Ice & Aquatics Programming $ 40,000
5. Unanticipated revenues received through offering various Recreation Programs will be
appropriated through this item and used to offset expenses associated with a new offering
of youth sport camps, elementary volleyball, a youth 3 on 3 basketball tournament,
additional adult and youth programming, and Front Range Forum.
FROM: Unanticipated Revenue (Miscellaneous) $ 60,000
FOR: Recreation Programming $ 60 000
H. CAPITAL PROJECTS FUND
1. The City purchased 4913 South College Avenue,the future site of the South Transit Center,
in December, 2002. Prior to plans for construction of the future facility, the property has
been rented. Rental revenue from the property will be $7,020 for 2005. This item
appropriates the unanticipated revenue from rental income to be used for construction of the
Mason Corridor Project, including the South Transit Center site.
FROM: Unanticipated Revenue (Building Rental) $ 7,020
FOR: BCC - Mason Transportation Corridor $ 7,020
2. The Pedestrian Accessibility program began in 1995. A portion of the funding for this
program is generated from estimates of contributions on behalf ofhomeowners,participating
the 50150 sidewalk program. The City participates with interested homeowners by sharing
in the cost of the sidewalk improvements with participating homeowners. Actual revenue
from homeowner contributions exceed the estimates appropriated. Accordingly, staff is
requesting appropriation of those homeowner contributions in excess of what has been
budgeted. This item appropriates the revenue received from homeowners in the Pedestrian
Accessibility capital project as reimbursement for expenses incurred.
FROM: Unanticipated Revenue (Sidewalk Program Contributions) $ 14,202
FOR: Pedestrian Accessibility Capital Project $ 14,202
3. The City received $500 from Eagle Cliff Development for a stormwater easement. The
revenue will be used for Fossil Creek Community Park improvements. This item
appropriates revenue received from Eagle Cliff Development in the Fossil Creek Community
Park capital project.
FROM: Unanticipated Revenue (Miscellaneous) $ 500
FOR: Fossil Creek Community Park $ 500
4. In 2004, the City obtained Certificates of Participation ("COPs") funds to augment funds
already appropriated to construct a Deicing Materials Storage Facility for the Streets
Department. The facility will provide a permanent enclosed space,holding up to 9,000 tons
of material. Upon issuing the COP's the total projected cost of the facility was $2,648,265.
On April 19, 2005, bids for construction of the facility were opened and were higher than
October 4, 2005 -11- Item No. 14
estimated by an amount of $365,000. Staff recommends using the General Fund Reserve
for Transportation Capital to fund the shortfall. This item appropriates $365,000 from the
General Fund Reserve for Transportation Capital for transfer to the Capital Projects Fund-
Deicing Facility capital project, for appropriation therein.
FROM: Transfer from the General Fund $ 365,000
FOR: Deicing Facility $ 365,000
5. During September 1999,the Fort Collins Capital Leasing Corporation issued$3,360,000 of
Certificates of Participation ("COPs") for improvements at the City's golf courses and
sidewalk improvements in the Downtown Area. Not all of the COP's funds issued for the
sidewalk improvements in the Downtown Area were spent. As a result, the City has
received $139,758 of interest earnings in addition to $30,407 of unspent original proceeds.
This request is for the transfer of$170,165 of interest earnings and unspent proceeds from
the completed project to the Fort Collins Capital Leasing Corporation Fund. Following the
transfer of appropriations back to the Fort Collins Leasing Corporation Fund,the subsequent
request is to transfer $170,165 to the Neighborhood Parkland Fund and the Golf Fund for
related improvements.
FROM: Unanticipated Interest on Investments $ 170,165
FOR: Transfer to the Fort Collins Capital Leasing Corp. Fund $ 170,165
6. The Natural Areas Fund is providing financial support to the capital project to repair and
build a new shed at the Nix Farm site. This item appropriates funds transferred from the
Natural Areas Fund to be used to cover project costs (see item R. 3.)
FROM: Transfer from the Natural Areas Fund $ 135,000
TO: Nix Farm Loafing Shed $ 135,000
I. STREET OVERSIZING FUND
1. This item appropriates funds from an insurance claim settlement received by the City in
2005. The incident for which the City was reimbursed relates to activities within City's
Street Oversizing Fund. The claim settlement reimburses the fund in which the damage was
incurred.
FROM: Unanticipated Revenue (Insurance Recovery) $ 2,431
FOR: Operating Expenses (Street Oversizing) $ 2,431
J. CAPITAL EXPANSION FUND
1. The City received unanticipated revenue of$4,373 in interest earnings from the Sheldon
Lake Improvements project. The revenue will be used for continued lake erosion and
stabilization improvements. This item appropriates revenue received from interest in the
Sheldon Lake Improvement project.
October 4, 2005 -12- Item No. 14
FROM: Unanticipated Revenue (Interest) $ 4,373
FOR: Sheldon Lake Improvement $ 4,373
K. NATURAL AREAS FUND
1. The City will be purchasing tracts 5 and 7 of the Bobcat Ridge Natural Area in December
2005 at a cost$1,115,031. A portion of the land is being donated through the D.R. Pulliam
and Virginia D. Pulliam Charitable Trust. The value of the donated land is $143,000. This
item appropriates the unanticipated revenue in the Natural Areas Fund.
FROM: Unanticipated Revenue (Donations) $ 143,000
FOR: Natural Areas Programming $ 143,000
2. The City's Natural Areas program received an Education Grant from the Colorado Wildlife
Society in the amount of$1,000. This money will be used to fund school buses for students
to go on field trips to Natural Areas with Master Naturalists. This is on a reimbursement
basis and there is no local match requirement. This item appropriates the unanticipated
revenue from the grant to be used for education in the Natural Areas.
FROM: Unanticipated Revenue (Colorado Wildlife Society Grant) $ 1,000
FOR: Natural Areas Programming $ 1,000
3. The City's Natural Areas Program received $19,600 from the Colorado Department of
Transportation("CDOT")for the future completion of restoration work at the`old rest stop"
site on the west side of Interstate 25. The Natural Areas Program is taking the "old rest
area" site in trade for the land for the new "rest area: which will be just south of the
Colorado Welcome Center,on the Running Deer Natural Area. Council approved this land
swap in 2004. This item appropriates the revenue received from CDOT in the Natural Areas
Fund.
FROM: Unanticipated Revenue (CDOT ) $ 19,600
FOR: Natural Areas Programming $ 19,600
L. NEIGHBORHOOD PARKLAND FUND
1. The City received a revenue payment from Mason Street North, LLC for a temporary
easement at Lee Martinez Park for the storage of construction materials related to the
Mason Street North development project. This item appropriates$1,300 from unanticipated
revenue to be used for improvements at Lee Martinez Park.
FROM: Unanticipated Revenue (Miscellaneous) $ 1,300
FOR: Lee Martinez Park $ 1,300
2. This item appropriates unspent proceeds and investment earnings from COPS issued for
sidewalk improvements in the Downtown Area. The funds will be used in the renovation
of the Oak Street Plaza Park(See item H. 5.).
October 4, 2005 -13- Item No. 14
FROM: Transfer from Capital Leasing Corporation Fund $ 121,165
FOR: Oak Street Plaza Park $ 121,165
M. CONSERVATION TRUST FUND
1. The City received a grant from the Great Outdoors Colorado grant program in 2000 to help
fund the development of the Power Trail from Edora Park to Drake Road. The project was
completed in 2000 with the grant repay being processed in 2001. This item appropriates
the unanticipated revenue from a Colorado State Parks grant to the Tri-City Trails project.
FROM: Unanticipated Revenue (Great Outdoors Colorado Grant) $ 50,000
FOR: Tri-City Trails Project $ 50,000
2. Centex Homes has an obligation, through the conductivity requirements of the Land Use
Code, to fund the cost of installing sidewalks from the residential housing development
to the County Road#52 trail underpass. These funds will be used for the development of
the trail underpass. This item appropriates$13,079 from unanticipated revenue to the Trail
Acquisition and Development Project.
FROM: Unanticipated Revenue (Contributions in Aid) $13,079
FOR: Trail Acquisition and Development Project $13,079
3. Due to the design of Gateway Mountain Park, increased construction costs were incurred.
The City came to an agreement with the design team, URS, on a settlement amount. This
item reimburses the Conservation Trust Fund for expenses that would not have been
incurred if the design had been different. The funds will be used for continued
development of the trail system. This item appropriates the unanticipated revenue to the
Trail Acquisition and Development Project.
FROM: Unanticipated Revenue (Miscellaneous) $145,000
FOR: Trail Acquisition and Development Project $145,000
N. GOLF FUND
1. This item appropriates unspent proceeds and investment earnings from COPs issued for
improvements at the City's golf courses. The funds will be used for the Southridge
Parking Lot repair project(See item H. 5.).
FROM: Transfer from Capital Leasing Corporation Fund $ 49,000
FOR: Southridge Parking Lot Repair Project $ 49,000
O. WATER FUND
1 . The City received a reimbursement from the Northern Colorado Water Conservancy
District for its portion of costs related to the Pleasant Valley Pipeline. The funds will be
October 4, 2005 -14- Item No. 14
utilized for the Water Treatment Facility Master Plan capital project. This item
appropriates the unanticipated revenues in the Water Treatment Plant Master Plan project.
FROM: Unanticipated Revenue (Miscellaneous) $ 117,986
FOR: Water Treatment Plant Master Plan Project $ 117,986
P. WASTEWATER FUND
1 . The City received unanticipated revenue from the Sidehill PUD for the Drake Relief
Sewer. The funds will be used for the completion of the final stages of the relief sewer.
This appropriates the unanticipated revenue in the Drake Relief Sewer project.
FROM: Unanticipated Revenue (Contribution in Aid) $ 125,663
FOR: Drake Relief Sewer Project $ 125,663
Q. FORT COLLINS CAPITAL LEASING CORPORATION FUND
1. This item appropriates unspent proceeds and investment earnings from COPs issued for
sidewalk improvements in the Downtown Area,for transfer to the Neighborhood Parkland
Fund and Golf Fund for related improvements (See item H. 5.)
FROM: Transfer from the Capital Projects Fund $ 170,165
FOR: Transfer to the Neighborhood Parkland Fund $ 121,165
FOR: Transfer to the Golf Fund $ 49,000
R. TRANSFERS OF APPROPRIATIONS BETWEEN FUNDS
Article V, Section 10, of the City Charter authorizes the City Council, upon
recommendation of the City Manager, to transfer unexpended and unencumbered
appropriations from one fund to another provided that the purpose for which the
transferred funds are to be expended remains unchanged.
1. When the 2003 VALE grant period ended, FCPS received permission to spend the
remaining balance of$1,436 during the 2004 award period. This item transfers the$1,436
from the 2003 grant to the 2004 grant.
FROM: Police VALE Grant- 2003 $ 1,436
TO: Police VALE Grant - 2004 $ 1,436
2. Appropriations are needed in the Capital Projects Fund - BCC - Mason Transportation
Corridor capital project to cover the cost of City staff time for surveying, project
management and inspection services during the construction and close-out phases of the
bike/pedestrian trail project. The proposal is to use Transportation Services Fund personal
October 4, 2005 -15- Item No. 14
services savings which have accrued due to 2005 position vacancies. This item transfers
appropriations(vacancy savings)from the Transportation Services Fund operating budgets
to the Capital Projects Fund - BCC - Mason Transportation Corridor capital project.
FROM: Transportation Services Fund Operations $ 180,000
TO: Capital Projects Fund - BCC - MTC Project $ 180,000
3. The Natural Areas Fund is providing financial support to the capital project to repair and
build a new shed at the Nix Farm site. This item requests the transfer of existing
appropriations from the Natural Areas Fund to the Capital Projects Fund to cover project
costs.
FROM: Natural Areas Fund $ 135,000
TO: Capital Projects Fund - Nix Farm Loafing Shed Project $ 135,000
ORDINANCE NO. 113, 2005
OF THE COUNCIL OF THE CITY OF FORT COLLINS
APPROPRIATING PRIOR YEAR RESERVES AND
UNANTICIPATED REVENUE IN VARIOUS CITY FUNDS
AND AUTHORIZING THE TRANSFER OF APPROPRIATED
AMOUNTS BETWEEN FUNDS OR PROJECTS
WHEREAS, the City has prior year reserves, excess revenue, and unanticipated revenue
available to appropriate; and
WHEREAS, in accordance with Article V, Section 8(b), of the Charter of the City of Fort
Collins (the "Charter"), any expense or liability entered into by an agent of the City, on behalf of
the City, shall not be made unless an appropriation therefore shall have been made by the City
Council; and
WHEREAS, Article V, Section 9 of the Charter permits the City Council to appropriate
by ordinance at any time during the fiscal year such funds for expenditure as may be available
from reserves accumulated in prior years, notwithstanding that such reserves were not previously
appropriated; and
WHEREAS, Article V, Section 9, of the Charter also permits the City Council to make
supplemental appropriations by ordinance at any time during the fiscal year, provided that the
total amount of such supplemental appropriations, in combination with all previous
appropriations for that fiscal year, does not exceed the current estimate of actual and anticipated
revenues to be received during the fiscal year; and
WHEREAS, Article V, Section 10, of the Charter authorizes the City Council to transfer
by ordinance any unexpended and unencumbered amount or portion thereof from one fund or
capital project to another fund or capital project, provided the purpose for which the transferred
funds are to be expended remains unchanged; and
WHEREAS, the City wishes to provide for the expenditures listed below and the City
Manager recommends that these expenditures be made.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF
FORT COLLINS that the following funds are hereby authorized for transfer and appropriated for
expenditure for the purposes stated below:
A. GENERAL FUND
1. APP. FROM: Unanticipated Revenue (Miscellaneous Police) $ 175,185
APP. FROM: Unanticipated Revenue (Seat Belt Grant 2005) $ 4,414
APP. FROM: Unanticipated Revenue (VALE Grant 2004) $ 2,538
APP. FROM: Unanticipated Revenue (HIDTA Grant 2003) $ 1,980
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APP. FROM: Unanticipated Revenue (HIDTA Grant 2004) $ 5,500
APP. FROM: Prior Year Reserves (Equipment Replacement) $ 138,711
APP. FROM: Prior Year Reserves (Savings) $ 1,716
FOR: Police Services $ 315,612
FOR: Seat Belt Grant 2005 $ 4,414
FOR: VALE Grant 2004 $ 2,538
FOR: HIDTA Grant 2003 $ 1,980
FOR: HIDTA Grant 2004 $ 5,500
2. APP. FROM: Unanticipated Revenue (LETA) $ 60,645
FOR: Geographic Information System $ 60,645
3. APP. FROM: Unanticipated Revenue (Donations/Gifts) $ 16,800
FOR: Showcase Fort Collins $ 16,800
4. APP. FROM: Prior Year Reserves (Equipment Replacement) $ 56,000
FOR: Information Technology $ 56,000
5. APP. FROM: Unanticipated Revenue (Special Assessments) $ 92,891
APP. FROM: Unanticipated Revenue (Miscellaneous) $ 10,817
FOR: Neighborhood & Building Services $ 103,708
6. APP. FROM: Unanticipated Revenue (Miscellaneous) $ 2,900
FOR: Purchasing $ 2,900
7. APP. FROM: Unanticipated Revenue (Work for Others) $ 655,000
FOR: Operations Services $ 655,000
8. APP. FROM: Unanticipated Revenue (Parks) $ 61,000
APP. FROM: Prior Year Reserves (4th of July) $ 1,208
FOR: Parks Maintenance $ 62,208
9. APP. FROM: Prior Year Reserves (Restricted) $ 127,238
FOR: City Manager's Office Tenant Based,
Pilot Rental Assistance Program $ 127,238
10. APP. FROM: Prior Year Reserves (Transportation Capital) $ 365,000
FOR: Transfer to the Capital Projects Fund (Deicing Facility) $ 365,000
B. CULTURAL SERVICES AND FACILITIES FUND - MUSEUM
1. APP. FROM: Unanticipated Revenue (Donations) $ 14,093
FOR: Museum Operating Programs and Projects $ 14,093
2. APP. FROM: Unanticipated Revenue (CEH CCT-NAMF Grant) $ 3,417
APP. FROM: Unanticipated Revenue (Donations) $ 3,000
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FOR: Museum Projects (CCT-NAMF) $ 6,417
3. APP. FROM: Museum Prior Year Reserves $ 8,795
APP. FROM: Museum Unanticipated Revenue (Miscellaneous Revenue) $ 16,729
FOR: Museum Operations (Various) $ 16,729
FOR: Museum Projects (Franz-Smith Cabin) $ 8,795
C. CULTURAL SERVICES & FACILITIES FUND -LINCOLN CENTER
1. APP. FROM: Transfer from the Neighborhood Parkland Fund $ 23,000
APP. FROM: Transfer from the Natural Areas Fund $ 21,350
APP. FROM: Transfer from the Capital Projects Fund $ 65,549
FOR: Art in Public Places $ 109,899
D. TRANSPORTATION SERVICES FUND - TRAFFIC
1. APP. FROM: Unanticipated Revenue (Traffic Construction) $ 250,000
FOR: Traffic Construction Expenses $ 250,000
E. TRANSPORTATION SERVICES FUND - ENGINEERING
1. APP. FROM: Prior Year Reserves $ 92,966
FOR: Engineering Expenses (Pavement Management Program) $ 92,966
2. APP. FROM: Unanticipated Revenue (Miscellaneous Revenue) $ 7,225
FOR: Engineering Expenses (Pavement Management Program) $ 7,225
3. APP. FROM: Unanticipated Revenue (Miscellaneous Revenue) $ 392
FOR: Engineering Expenses (Pavement Management Program) $ 392
F. TRANSPORTATION SERVICES FUND - HARMONY ROAD MAINTENANCE
1. APP. FROM: Unanticipated Revenue (CDOT Contribution) $ 74,675
FOR: Harmony Road Maintenance $ 74,675
G. RECREATION FUND
1. APP. FROM: Unanticipated Revenue $40,000
FOR: Youth Programming $ 40,000
2. APP. FROM: Prior Year Reserves (Youth Sports) $ 3,500
FOR: Youth Sports Programming $ 3,500
3. APP. FROM: Unanticipated Revenue (Senior Citizen Council) $ 11,000
FOR: Older Adults $ 11,000
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4. APP. FROM: Unanticipated Revenue (Miscellaneous) $ 20,000
APP. FROM: Prior Year Reserves (Ice Aquatics) $ 20,000
FOR: Ice & Aquatics Programming $40,000
5. APP. FROM: Unanticipated Revenue (Miscellaneous) $ 60,000
FOR: Recreation Programming $ 60,000
H. CAPITAL PROJECTS FUND
1. APP. FROM: Unanticipated Revenue (Building Rental) $ 7,020
FOR: BCC - Mason Transportation Corridor $ 7,020
2. APP. FROM: Unanticipated Revenue (Sidewalk Program Contributions) $ 14,202
FOR: Pedestrian Accessibility Capital Project $ 14,202
3. APP. FROM: Unanticipated Revenue (Miscellaneous) $ 500
FOR: Fossil Creek Community Park $ 500
4. APP. FROM: Transfer from the General Fund $ 365,000
FOR: Deicing Facility $ 365,000
5. APP. FROM: Interest on Investments $ 170,165
FOR: Transfer to the Fort Collins Capital Leasing Corp. Fund $ 170,165
6. APP. FROM: Transfer from the Natural Areas Fund $ 135,000
FOR: Nix Farm Loafing Shed $ 135,000
L STREET OVERSIZING FUND
1. APP. FROM: Unanticipated Revenue (Insurance Recovery) $ 2,431
FOR: Operating Expenses (Street Oversizing) $ 2,431
J. CAPITAL EXPANSION FUND
1. APP. FROM: Unanticipated Revenue (Interest) $4,373
FOR: Sheldon Lake Improvement $ 4,373
K. NATURAL AREAS FUND
1. APP. FROM: Unanticipated Revenue (Donations) $ 143,000
FOR: Natural Areas Programming $ 143,000
2. APP. FROM: Unanticipated Revenue (Colorado Wildlife Society Grant) $ 1,000
FOR: Natural Areas Programming $ 1,000
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3. APP. FROM: Unanticipated Revenue (CDOT) $ 19,600
FOR: Natural Areas Programming $ 19,600
L. NEIGHBORHOOD PARKLAND FUND
1. APP. FROM: Unanticipated Revenue (Miscellaneous) $ 1,300
FOR: Lee Martinez Park $ 1,300
2. APP. FROM: Transfer from Fort Collins Capital Leasing Corp. Fund $ 121,165
FOR: Oak Street Plaza Park $ 121,165
M. CONSERVATION TRUST FUND
1. APP. FROM: Unanticipated Revenue (GOCO Grant) $ 50,000
FOR: Tri-City Trails Project $50,000
2. APP. FROM: Unanticipated Revenue (Contributions in Aid) $13,079
FOR: Trail Acquisition and Development Project $13,079
3. APP. FROM: Unanticipated Revenue (Miscellaneous) $145,000
FOR: Trail Acquisition and Development Project $145,000
N. GOLF FUND
1 . APP. FROM: Transfer from Fort Collins Capital Leasing Corp. Fund $ 49,000
FOR: Southridge Parking Lot Repair Project $ 49,000
O. WATER FUND
1 . APP. FROM: Unanticipated Revenue (Miscellaneous) $ 117,986
FOR: Water Treatment Plant Master Plan Project $ 117,986
P. WASTEWATER FUND
1 . APP. FROM: Unanticipated Revenue (Contribution in Aid) $ 125,663
FOR: Drake Relief Sewer Project $ 125,663
Q. FORT COLLINS CAPITAL LEASING CORPORATION FUND
1 . APP. FROM: Transfer from the Capital Projects Fund $ 170,165
FOR: Transfer to the Neighborhood Parkland Fund $ 121,165
FOR: Transfer to the Golf Fund $ 49,000
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R. TRANSFERS OF APPROPRIATED BETWEEN FUNDS
1. TRANSFER FROM: Police VALE Grant- 2003 $ 1,436
TO: Police VALE Grant - 2004 $ 1,436
2. TRANSFER FROM: Transportation Services Fund Operations $ 180,000
TO: Capital Projects Fund- BCC - MTC Project $ 180,000
3. TRANSFER FROM: Natural Areas Fund $ 135,000
TO: Capital Projects Fund -Nix Farm Loafing Shed Project $ 135,000
Introduced, considered favorably on first reading, and ordered published this 4th day of
October, A.D. 2005, and to be presented for final passage on the 18th day of October, A.D. 2005.
Mayor
ATTEST:
City Clerk
Passed and adopted on final reading this 18th day of October, A.D. 2005.
Mayor
ATTEST:
City Clerk
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