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Home My WebLink AboutCOUNCIL - AGENDA ITEM - 04/11/2006 - FORT COLLINS OFFICE OF EMERGENCY MANAGEMENT AND EM DATE: April 11, 2006 WORK SESSION ITEM STAFF: Steve Blois FORT COLLINS CITY COUNCIL John Mulligan SUBJECT FOR DISCUSSION Fort Collins Office of Emergency Management and Emergency Preparedness for Our Community. GENERAL DIRECTION SOUGHT AND SPECIFIC QUESTIONS TO BE ANSWERED Poudre Fire Authority Chief John Mulligan and Battalion Chief Stephen Blois,Director ofthe Office of Emergency Management (OEM) will present an overview of Emergency Management in Fort Collins, information on disaster preparedness and the responsibilities they will fulfill during an incidence of significance. 1. Does Council have any questions concerning the Emergency Management System and how it works during an emergency or about Council's role in an emergency? BACKGROUND Fort Collins is no stranger to disasters. The June, 1864 flood determined the present location of our city. Flooding events and other subsequent disasters have shaped its growth,even to the present day. The Office of Emergency Management(OEM) conducts a program of Comprehensive Emergency Management. This methodology ensures an efficient use of Fort Collins' limited resources when preparing for or managing a disaster. An emergency is any unplanned event that can cause deaths or significant injuries, disrupt or shut down operations or cause environmental damage. A disaster is a large scale emergency. Even a small emergency, if left unmanaged, may turn into a disaster. Fort Collins has experienced disasters and will continue to do so. The OEM has prepared for community disasters with an Emergency Operations Plan to mitigate hazards as much as possible, along with considerable training to prepare for disasters. The OEM has fortified relationships within the City and established new relationships with other responder agencies and groups throughout the state which can prove invaluable in disasters. ATTACHMENTS 1. Powerpoint presentation slides 2. City of Fort Collins Emergency Operations Plan r Emergency Management in Fort Collins; The Mission of the Office of Emergency Management is to utilise the resources of the City of Fort Collins in the most efficient manner, Before, During and After a Disaster, ensuriny Safety of Lives and Property. What is Emergency Management? Emergency Management is3. A Process,under which Elected Leadership and Subject Matter Experts act As a Team. All reorking together to Manage The complex emergency event known as a Disaster. What is Emergency Management? 2 First Responders such as Fire Rescue..a�.c Enforcement.EMS,and Public Works are familiar,v,th each others Functions and often work together.In a Disaster they work under one Command Structure operating v✓ith one purpose. ro Protect their Community. Office of Emergency Management Established to . Prepare for disasters f . Respond to disasters . Recoverfrom disasters . Mitigate disasters . Prevent disasters Integrated Emergency Management System A system designed to coordinate responses to all of the major hazards that face a community. It is based on the premise that there are common functions required in all emergency situations.These common Functions are: Integrated Emergency Management Checklist Emergent V Operations Planning-We have developed , and maintain emergency operations procedures appropriate to local hazards and resources. Oirectlnn and Control We have the ability to direct Emergency Response from an Emergency Operations Center or a Field location CmergencV Communications R � We are capable of communicating with multiple response agencies in an s. M Emergency Alertinq and Warning We can to alert Public , Officials. Response Personnel 4 04, and the Public that an I emergency may exist. Emergencv Public information We distribute information on Hazards relevant to the Area ML Continuity of Go vernment We have clearly defined lines of Authority and procedures to address Emergency situations Resource Management We can quickly acquire, distribute and use per �r4 4 and material needed in an '• Emergency Shelter We and our Volunteer Partners Have plans to provide Temporary Emergency Shelter and other support to Displaced persons in an Emergency Evacuation We are able to Evacuate . , the Population efficiently a EmergencV Support Services All Essential Emergency Services. Fire, Police, EMS and Health are all involved in . Collaborative Planning Ernergencv Repprtinq We try to Assure that all levels of Government have access to , Essential information required - to perform emergency management functions Training and Education We provide ongoing training to Public Officials. Emergency Responder Personnel and the Public regarding Hazards, Protective Measures and Emergency Management - concepts and skills Tests and Exercises We conduct a regular cycle of Drills and Exercises to maintain a heightened state of readiness. _ate Emergency Management Cycle Disaster Phases Preparedness are those activities which improve the operational capability to prevent, protect against, respond to and recover from domestic incidents. Preparedness in Fort Collins Preparedness activities Include our system of rainfall and stream flow monitors. Disaster drills and exercises, Emergency Operation Plans, Mutual Aid Agreements, and Warning and Notification y u . Systems. '�' Disaster Phases RespO se the first r hase that occur, L after gei y asi.is t n event. ' @nergen y assistance provided in a timely manner - sares lives,stabilizes the incident and reduces the property damage TY First responder agencies along r dh Q supporting organizations utilize thef' ICS syst<m to manage Response in Fort Collins Fort Coll ns First Responders ,_ �t have a R cord of Timely a Respons a And Cooperation - with eac T other. Police Services, Poudre Fire Authority, PVHS Ambulance Services and City Sup 3ort Services provide an Efficient response level. f Disaster Phase Recovery These activities continue V beyond he emergency periodfollowing a disaster. This fits se deals with the "picking up"and rebuilding _ of the Community,This can be the Ic ngest phase 1 m,t-; and and Dubtedly the most painful but rewarding if successful Recovery in Fort Collins Recovery The activities following the i 1997 in Flo d cluded • De Debris removal . Infrastructure rebuilding • Comm nity planning _ • Recon truction loans • Legal ssistance a � ' • Crisis ounseling `. • Polluti n control Disaster Phases t Mitigation This includes any y action that reduces or eliminates the potential of adverse impacts from hazards to people or property. 1 Mitigation in Fort Collins Mitlaal ion Forts Collins efforts include Our system of Storm Drainage improvements, Flood r.lain Protection, Buildin 3 and Fire Code enforc ment, Public Prepar dness and Education ;* Progra Prevention Phase After 9-11 the Prevention Phase ofEmergency Management was created. •r v on'• This concerns the Flow of IntelligE nce to Local Respon ersand deal ss ecifically with Man-m de disasters and Count Terrorism Emergency or Disaster? An Enre_gencV is a small scale di aster which can I 1� handled with Local Resources . +T Disaster A Bang rous event:that causes significant loss and demands a respc nse beyond the scope of any single Agency. Disasters are distinguished from emergencies by the greater level of response. "There are more Ictims than rescuers" r,C,—k Fi Sp,..,,Creek Rona JUIY 40'1097 Ho do we make order out of chaos? 1!� Follow the Plan The Emergency Opera ions Plan (EOP) is the cities Game Plan fc r a Disaster. The Three Functional groups participating in Disaster Management Policy Group Coordination Group Operations Group Policy Group The Po/icV Group is an Informal and Flexible group of Senior Public Officials `� � `.;.. Representing Local �\ „g +<• Government.They formulate d Policy based on Economic, legal, political and social considerations Coordination Group The Coordination Group is made up of Assistants, Deputies and *)I,y Staff of Departments Represented from the Policy Group.They perform the Staff s Duties of coordinating resources For the Operations Group C r; Operations Response Group The Operations Response Group or Operations, x� contains the Mid level {plc Supervisors of Agencies T� . i and Departments that have Personnel deployed in the S Field ` ' � Operations Each Agency is expected To Coordinate its Actions as closely as possible . R+ with the Others in Support -� of their Objectives. Operations Duty is to Deploy Essential Resources needed by The Field Response Group Field Response Group The Field Response Group are Those First Responders and Supporting agencies that are Actively fulfilling the Response Objectives and Goals. City Council Members are responsible for adopting emergency resolutions and ordinances in response to a disaster declaration. They also act as a liaison between the Policy Group and the community. City Council Members are roving Ambassadors within the Disaster Area. Observing and gathering feedback 7 from community members. They are the socio-political subject _..J t matter experts interacting with the Policy Group Emergency Operations Center EOC iW The EOC is the location of Coordination and Support Activities that assists the Field Responders to fulfill their Goals and Objectives. r The Three Functional Management Groups Work g , in the EOC. " ^r +' Northeast All Hazards Emergency Management Region "By working together in regional groups, local law enforcement,emergency responders, public health workers,and other stakeholders have shown how a locally-driven, multi agency/multi-discipline organization can effectively prioritize needs and share resources to enhance the safety of Colorado's Communities" Governor Bill Owens 5-24-2005 Northeast All Hazards Emergency Management Region The Northeast All Hazards Emergency Management vn w Region is composed of: �h Larimer,Weld,Cheyenne, Kit Carson, Lincoln, Logan Morgan, Phillips, Sedgwick, Washington.and Yuma i Counties. Fort Collins Homeland Security Grant History Since 2002 Fort Collins has Participated in Homeland Security Grants totaling S1,304,581.00. Funds were used for preparedness,, activities and equipment. Integrated Emergency Management Emmitsburg 2003 In March of 2003.representatives of Fort Collins and Larimer County, participated in the IEMC. ` This 4.5 day residential course was held at the National Fire Academy in Emmitsburg, Maryland.Our county was chosen from a field of applicants nationwide. Local Emergency Planning Committee LEPC The LEPC is group of public " u and private emergency planners and collaborative partners whom meet to discuss current emergency management issues affecting the community. LEPC Membership Roster Colorado St ate U n iversity HeaIf h Cclorado Department of Services.Police.Radiaiien& Public Health.Environment. EnvirOnn:enlal Health port Collins Communications Federal P.ureao or Investigation American Red Crass Fcri Collins Police United Way&Finer call 211 Fart Collins Uiilifies Anheuseo-Pusch Water,Streets.Health& Larimer County Sheriffs 0ept Safety and Storm water Colorado Divlsicn of Larimer County Health and Emergency Management Environment Plolie River Power Authority Poudre School District Agilent Security Poudre Valley Hospital Emergency Management Summary Effective emergency management is driven by the 3 C's n � ■ Coordination 3 ■ Cooperation ■ Communication Avian Influenza Planning The City of Fort Collins `"FF'A3 44 :. And its Community Partners are actively Working towards 'm� Contingency Plan applicable to a wide spectrum of Pandemic ! A Scenarios _ `\'' 4+ County Planning Efforts Larimer County Department of Health and Environment is the Lead Agency in any Health Emergency.They are in the Planning Process with Partners from throughout Larimer County. Functional Groups have been formed and are Tasked with examining their areas for Pandemic readiness and resiliency. The following Functional Groups Are participating in the Planning Process'. • Schools Districts ° • Government ew., • Utilities • Health Carey+t • Volunteer Organizations —1 • Mortuary Services • Emergency Response Agencies 'I • Media and Communications • Business Emergency Management Summary When the basic principals of emergency management are followed.Partnerships_ are built smith your neighbors,local and regional.Training and exercises are maintained in a robust schedule. Plans are revievaed and adjusted when needed.Responders and resources are kept in readiness. The community is in a prepared stale. 4 "In preparation for battle, I have always found that plans are useless, but planning is indispensable" Dwight D. Eisenhower i Thank You ATTACHMENT • City of Fort Collins , Colorado Emergency Operations Plan Fort Collins Office of Emergency Management 3400 West Vine Drive Fort Collins, Colorado 80521 • (970)416-2861 , Office of Emergency Management City of Fort Collins • Stephen Blois,Director 3400 west vice,Building B Fort Collins,Colorado 80521-1429 (970)4162878 Emergency Operations Plan Version 2003 While this Plan is esentially complete in all Functional Areas It will be Revised in 2006 to Address the National Incident Management Compliance Standard. Stephen Blois Director Office of Emergency Management Table of Contents Part1 Introduction.................................................................................................i I. Background .................................................................................................i II. Legal Authorities.........................................................................................ii Part2 Basic Plan................................................................................................. 1 I. EOP Introduction....................................................................................... 1 II. Mission ...................................................................................................... 1 III. Situation .................................................................................................... 1 iIV. Assumptions.............................................................................................. 2 V. Organization.............................................................................................. 3 VI. Direction and Control................................................................................. 3 VII. Administration and Logistics...................................................................... 4 VIII. Emergency Operations Center(EOC)........................................................ 4 • Part 3 Concept of Operations............................................................................... 7 I. Department Functions ............................................................................... 7 II. Local Emergency Responsibilities........................................................... 10 III. Incident Command System ..................................................................... 26 Part4 Annexes ................................................................................................. 29 I. Distribution List........................................................................................ 29 II. Request for State of Disaster Status to Governor.................................... 30 III. Proclamation and Resolution................................................................... 31 IV. Rules and Regulations Confirmation Ordinance...................................... 33 V. Direction and Control Annex.................................................................... 35 VI. Emergency Purchases ............................................................................ 36 VII. City Code Chapter 2, Article IX— Emergency Management.................... 37 VIII. Definitions................................................................................................ 40 • CITY OF FORT COLLINS EMERGENCY OPERATIONS PLAN • PART 1 INTRODUCTION I. Background The Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, as amended, declares it to be policy and intent of Congress that the responsibility for emergency management shall be vested jointly in the federal government, the several states, and their political subdivisions. The Emergency Operations Plan is published under the authority of the City of Fort Collins,Colorado; it supports the Emergency Operations Plan of Colorado and interfaces with the Larimer County Emergency Operations Plan. The purpose of the plan is to minimize the loss of life and property caused by a disaster. It is applicable to all elements of the city government and the private sector engaged in, or acting in support of, emergency operations. It prescribes the course of action to be taken by city departments to protect the lives of the population and the management of human and material resources during and after any emergency. The Office of Emergency Management is responsible for conducting an annual review of the Emergency Operations Plan and updating it as required. This plan replaces the Fort Collins Operations Plan dated July 1993. • Date City Manager City Attorney City Clerk Director, Office of Emergency Management Revised 7/03 i CITY OF FORT COLLINS EMERGENCY OPERATIONS PLAN IL Legal Authorities A. Federal Robert T. Stafford Disaster Relief and Emergency Assistance Act and Amendments(P.L. 93-288, as amended by P.L. 100-707). B. State , Colorado Disaster Emergency Act of 1992(Part 21 of Article 32,Title 24, Colorado Revised Statutes, 1988, as amended). C. Local Code of the City of Fort Collins(Chapter 2, Article IX, Emergency Management). Revised 7/03 11 CITY OF FORT COLLINS EMERGENCY OPERATIONS PLAN PART 2-THE BASIC PLAN • PART 2 BASIC PLAN I. EOP Introduction The purpose of the Fort Collins Emergency Operations Plan (EOP)is to identify the roles, responsibilities, and actions of our government in the event of a disaster. This Emergency Operations Plan serves as a template to direct, control, coordinate, and manage emergency operations. Fort Collins should respond to an incident using its available resources, which include using mutual aid and requesting the assistance of the state and federal government if required. Our government is responsible for the efficient t and responsive mobilization of resources to protect lives, alleviate suffering, minimize property loss, preserve and protect vital city documents and records, restore essential public facilities, and provide for continuity of government. Fort Collins would retain command of any incident unless it is relinquished to another authority. Disaster situations are fluid in nature, and no plan could address all contingencies that may arise; for that reason, the all-hazards approach was used in this Emergency Operations Plan. Roles and responsibilities of the City's departments were assigned and agreed upon in the review process, providing a basic template for disaster response. City departments are assigned the • important task of developing, maintaining, and training for"internal" operational plans that would be employed in an emergency situation. Functionally, the Incident Command System (ICS)and Emergency Operations Center(EOC)guidelines are used to address all types of hazards and to integrate multiple agencies,jurisdictions, and disciplines into a coordinated relief effort. It. Mission Ensure an effective, unified, and coordinated response by city services for the purposes of saving lives, alleviating suffering, minimizing property and resource damage, preserving and protecting vital city documents and records, restoring essential public facilities, and providing for continuity of government. III. Situation A. Conditions that could cause a major emergency within the Fort Collins area include, but are not limited to, flash floods, winter storms, earthquakes, major fires or explosions, aircraft crashes, civil disturbances, internal and external terrorist attacks, and hazardous materials accidents. B. A major emergency requires rapid mobilization of forces and coordination of all agencies to assure proper utilization of available resources. Planned • response is the most effective means of meeting emergency situations. Revised 7/03 CITY OF FORT COLLINS EMERGENCY OPERATIONS PLAN PART 2—THE BASIC PLAN IV. Assumptions A. City government will continue to function under all disaster and emergency conditions. B. Local officials will carry out, to the best of their abilities,'all responsibilities regarding public safety and protection of property. C. Each department will function within the limits of its available resources, including pre-arranged mutual aid. D. The responsibilities of city personnel in disaster situations are basically the same as in daily operations. During times of emergency, however, city agencies will be called upon to expand their operations. E. Planning is based on the scenario that an emergency or disaster can occur at any time and any place within in the City. The emergency situation may produce human death and suffering, displacement of individuals and businesses, property damage, and negative economic impacts on individuals, businesses, and the government. F. The Incident Command System will be the principle management system to direct and control response and initial relief actions and activities. Standardized operational management concepts are based in the Incident Command System philosophy and on the hierarchy of governmental responsibility and authority. G. Departments will ensure that all personnel concerned are properly trained, are familiar with existing plans and procedures, and are capable of implementing these in a timely manner. H. The private sector of Fort Collins can be relied upon to supplement available city forces, if required. I. The Colorado Office of Emergency Management(COEM) is available twenty- four hours a day to provide advice and technical assistance to the City of Fort Collins and to provide state resources and/or assist in coordinating other supportive efforts for the local emergency management plan. J. Assistance will be available from neighboring jurisdictions, if required. K. Fort Collins will be available to assist neighboring jurisdictions, as requested, through mutual aid and automatic aid. Note: Assumptions(J & K)would be valid if it was a localized event. A major event affecting a wide area may affect the ability of mutual aid assistance. Revised 1/03 2 CITY OF FORT COLLINS EMERGENCY OPERATIONS PLAN PART 2-THE BASIC PLAN - - • V. Organization A. The basic organization consists of the City departments and functions designated in this plan. B. All departments and functions not desgnated are considered to be available for emergency services and will respond when directed by the Mayor, City Manager, or a designated representative. C. All City employees will be considered available for emergency operations. Supervisors will determine need for essential and/or non-essential personnel D. Heads of departments or divisions assigned emergency functions by this plan will prepare standard operating procedures(SOPS)and checklists for the various contingencies in which they will be involved. Procedures for alerting key personnel will be included in the SOPS and checklists. E. A separate EOC Manual of Operations(or SOP), available in the EOC, provides detailed position descriptions and EOC site operations. F. The Fort Collins Emergency Management will assign liaison personnel to assist in the coordination of recovery measures and the procurement of support forces and resources when sufficient staff personnel are available. In emergencies involving multiple municipalities or unincorporated areas of the • county, the City EOC will generally be activated and the County maybe unable to provide liaison personnel to the EOC. G. An Emergency Management Staff, formed of supervisory personnel, will operate from the EOC and will coordinate the inter-departmental activities of the City Emergency Management Organization and any mutual aid activities with other governments. Vl. Direction and Control A. The City Manager or the designated successor as set forth in the Direction and Control Annex to this Plan may order execution of this plan. B. All City departments will control their emergency operations from their normal operating locations, to the extent possible. C. Upon the direction of the City Manager or the designated successor as set forth in the Direction and Control Annex to this Plan, the Emergency Operations Center will become operational for the duration of the emergency. D. When directed by the City Manager or the designated successor as set forth in the Direction and Control Annex to this Plan (see Part 4, IV), the Emergency Management Staff will report to the EOC to coordinate the • activities of their respective departments with the activities of the other emergency response agencies involved in the emergency. Reyised 7/03 3 CITY OF FORT COLLINS EMERGENCY OPERATIONS PLAN PART 2-THE BASIC PLAN VII. Administration and Logistics The City Attorney will advise on legal matters incident to the emergency and draft necessary proclamations(draft copies to cover anticipated situations should be prepared in advance and will be ready in both electronic and hardcopy format). The City Attorney(or a designee)will be represented at both the City Hall Policy/Advisory Group and the EOC. Vill. Emergency Operations Center(EOC) A. Overview 1. The primary EOC is located at 3400 West Vine Drive. The center serves as the principal point for initiating and coordinating the tasking of City departments, and for facilitating the activities of private and volunteer organizations in the delivery of emergency assistance to the City. 2. The EOC is a location to assemble and analyze critical disaster information, facilitate the decision-making process, direct and control response activities of the City government, and insure interagency cooperation, coordination, and communications. 3. The EOC becomes operational and is staffed based upon the severity of an emergency or disaster and the anticipated or actual level of involvement by state government in providing assistance to the City. 4. City Departments, when notified of EOC activation, will ensure that the necessary personnel are made available for staffing of the EOC. City department representatives shall,as a minimum, bring or have pre- positioned plans, procedures, resource inventories, supplies, and notification lists needed to facilitate their functional responsibilities in support of emergency operations. 'Should the primary EOC be rendered unusable, the auxiliary EOC would be MO Wood Street(Utilities Building). B. Roles and responsibilities 1. The Emergency Operation Center(EOC)is responsible for assembling and directing city government response, but also for communicating with all other levels of government,with the private sector, and with the public (both the public at large and the public at risk).The primary function of the EOC is coordination, policymaking, operations management, information gathering and record keeping, public information, and hosting tfie -occasional visitor. 2. Policy decisions are made to guide the overall citywide response to the crisis. They are broad decisions that affect the overall nature of the response rather than affecting specific operations. 3. Coordination focuses on response-generated demands. It requires assessment of the threat and preparation of the organizational resources of City departments for a concerted action to counter the threat. The EOC is responsible for ensuring that the responder departments and organizations are working together and that they understand one another's missions and responsibilities. Revised 7/03 4 CITY OF FORT COLLINS EMERGENCY OPERATIONS PLAN PART 2-THE BASIC PLAN • 4. Operations management addresses the actions taken to meet event- initiated and event-driven demands. It deals with the way that resources and personnel are deployed to counter the demands placed upon the City by the incident. This function requires continuous monitoring of the threat, review of resources employed to meet that threat, and possible reassignment of those resources to ensure an effective response and recovery. The EOC may transition through the following stages of readiness: EOC Activation Levels Level 1 EOC NOT ACTIVATED Routine response to emergency incidents under the direction and control of the on-scene Incident Commander(IC). Level 2 EOC—EMERGENCY MANAGEMENT STAFF ACTIVATION Incidents requiring a response beyond the internal capability of the responding city agency or agencies. May require the implementation of prearranged mutual aid agreements. • Disaster Council is not activated. • IC manages all command and general staff • requirements for the incident command post. • IC may request assistance from the Office of Emergency Management to monitor the incident and provide assistance as needed. Level 3 EOC- PARTIAL ACTIVATION An event whose magnitude exceeds capabilities supplied under established mutual aid agreements and requires full mobilization of jurisdiction /non jurisdiction resources. • Incident complexity may require a transfer of command to a higher authority. Command, Operations, Plans, Logistics, and Finance may be managed from the EOC. • Incident Command requests activation of the EOC. • Emergency Management/Disaster Council notified. Level 4 EOC—FULL ACTIVATION An event whose magnitude exceeds the resources, support, and assistance of the City and adjacent jurisdictions. State and federal assistance can be expected for the impacted jurisdictions. Disaster declaration may be considered at this time. Revised V03 5 CITY OF FORT COLLINS EMERGENCY OPERATIONS PLAN PART 2-THE BASIC PLAN Chart A: Hazard Type and Operational Response Tyne of Emergency Incident Commander Aircraft accident/emergency Fire department Civil disorder Police services Communications outage Information technology department Dam failure Fire department Earthquake Fire department Explosion Fire department Flooding Fire department Ground transportation accident Fire department* Hazardous materials Fire department Mass casualty Fire and police services National emergency Police services Structure failures Fire department Structure/wildland fires Fire department Terrorist activity Police services Tornado Fire department Utility outage Utility department Weapons of mass destruction Police and fire departments `After fire and medical field operations are over, Police Services will assume the role of Incident Commander. Revised 7/03 6 CITY OF FORT COLLINS EMERGENCY OPERATIONS PLAN PART 3-CONCEPT OF OPERATIONS - • PART 3 CONCEPT OF OPERATIONS I. Department Functions Casualty disposition • Fire Department • Area hospitals • Police Services • County Health • Coroner Communications • Poudre Emergency Communications Center • Information Technology • Qwest Communications • Utilities • Larimer County Dispatch Damage assessment • Community Planning and Environmental Services (CPES) • Finance • Red Cross • Utilities • Fire Department • Facilities Debris removal • Streets Department • Utilities • Cultural, Library, and Recreational Services (CRLS) Fire Department(USAR) Decontamination • Fire Department • Poudre Valley Hospital • Facilities • Regional haz-mat teams • Larimer County Health Department • Utilities Direction/control • Fire Department • Police Services Others(unified command) Revised 7/03 7 CITY OF FORT-COLLINS EMERGENCY OPERATIONS PLAN PART 3—CONCEPT OF OPERATIONS Emergency Operations Center • Assigned personnel • Fire Department Utilities • Utilities J Streets Department Facilities protection • Department responsibilities • Facilities Police Financial records • Department responsibilities(records) • City Clerk • Finance Public information • City Manager • Mayor • Public Information • Liaisons as assigned • Office of Emergency Management Recovery coordination • City'Manager • CPES • Finance • Utilities • Fire Department • Red Cross • Larimer County Health Department • Legal • Others as assigned Resource procurement and allocation • Finance • All departments • Office of Emergency Management School operations and evacuation • Poudre School District • Police • Fire Department • Colorado State University Revised 7103 8 r r • r CITY OF FORT COLLINS EMERGENCY OPERATIONS PLAN - PART 3-CONCEPT OF OPERATIONS - Security • Police Services Shelter coordination/crisis relocation/human needs • Red Cross Poudre School District • Colorado State University • Red Cross • Volunteer Organizations Active in Disaster(VOAD) • Larimer County Mental Health Transportation infrastructure • Transportation Services • Streets Department Vital records • City Clerk • Departments as assigned Warning and notification • Office of Emergency Management • Police Services • Fire Department • Revised 7/03 g r CITY OF FORT COLLINS EMERGENCY OPERATIONS PLAN PART 3—CONCEPT OF OPERATIONS It. Local Emergency Responsibilities A. Disaster Council/ Policy Coordinating Group Currently comprised of: City Manager, Deputy City Manager, Mayor, Emergency Management Coordinator, City Clerk, City Attorney, Director ' CLRS, Director of Administrative Services, Director of Transportation Services, Director of CPES, Chief of Police, Fire Chief, Director of Utility Services, and Risk Management. This group is responsible for. 1. Monitoring implementation of the City Emergency Operations Plan, the Incident Management System, and mutual aid agreements. 2. Monitoring operations of City departments and assisting cooperating agencies during all phases of the emergency/disaster. 3. Releasing public proclamations on emergency matters such as evacuations and movement to shelters based upon information provided by the Incident Command System. 4. Monitoring and supporting the Incident Command System. 5. Establishing an Emergency Public Information Service including approval of information to the media. 6. Implementing policy for emergency funding,control of expenditures, and allocation of resources to achieve optimum utilization. 7. Evaluating the emergency/disaster in terms of the need for a local emergency and disaster declaration. B. -Mayor is responsible for: 1. Serving as a member of the Policy Coordinating Group/ Disaster Council. 2. Acting as liaison with local, state, and federal elected officials. 3. In the event of a declaration of military law, directing the efforts of the emergency organization of the City in accordance with Article II, Section 4 of the City Charter. C. City Manager is responsible for(see City Code section 2-671 in appendices): 1. Directing Emergency Management Coordinator to activate all or part of the EOC. 2. Proclaiming the existence or the threatened existence of a local emergency{limited to seven days in length unless City Council extends; see City Code Section 2-671(ax1)). 3. Requesting the Governor to proclaim a"state of disaster emergency"when locally available resources are inadequate to cope with the emergency. 4. Controlling and directing the efforts of the emergency organization of the City. 5. Coordinating the services and staff of the emergency organization of the City and resolving questions of authority and responsibility that may arise. 6. Representing the City in all dealings with public or private agencies on matters pertaining to the emergency. 'Revised 7/03 10 CITY OF FORT COLLINS EMERGENCY OPERATIONS PLAN PART 3-CONCEPT OF OPERATIONS Following the proclamation of an emergency, the City Manager assumes these additional responsibilities: 7. Making and issuing rules and regulations on matters reasonably related to the protection of life, health, safety, and property. 8. Obtaining vital supplies and equipment and such other properties found lacking and needed for the protection of life, health, safety and property (see City Code Section 8-161(b)), and, if required immediately, commandeering the same for public use. 9. Requiring emergency services of any City officer or employee and, if a state of disaster emergency has been declared in the county, commanding the aid of as many citizens of the City as deemed necessary. 10. Requisitioning necessary personnel or material of the Poudre Fire Authority and/or the City. 11. Chairing the Disaster Council. 12. Evaluating emergency procedures to determine feasibility and consequences. 13. Managing the procuring and contracting of equipment and supplies. 14. Providing information to be released by the Mayor or designee. 15. Assuring consistency of information before, during, and after a critical event. • 16. Managing the duties and authorities set forth in Municipal Code for the City Manager. D. All Departmental Heads are responsible for: 1. Preparing plans and organizing their departments to meet emergencies and disasters, both natural and man-made, and to assure continuity of government operations during emergency situations. These plans must be consistent with the City of Fort Collins Emergency Operations Plan. 2. Providing support for department personnel to participate in annual citywide planning, training, and exercises. 3. Identifying functions to be performed during an emergency and assigning responsibility to their personnel for performing those functions. 4. Ensuring that the Emergency Management Coordinator is aware of all plans from emergency prevention, response, and recovery. 5. Providing a ranking of staff member/s to the EOC to coordinate the department's emergency response/recovery functions with those of other departments and agencies. 6. Ensuring that the City of Fort Collins government is kept informed of each department's situation during emergencies by prompt reporting of events and activities to the Emergency Management Coordinator or through consolidated reports at the Emergency Operations Center. 7. Obtaining and maintaining agreements necessary to fulfill specific task responsibilities as defined in the EOP. The Emergency Management . Coordinator should be notified and provided copies of these agreements. Revised 7/03 11 CITY OF FORT COLLINS EMERGENCY OPERATIONS PLAN PART 3—CONCEPT OF OPERATIONS - E. City Clerk is responsible for: 1. Ensuring the safekeeping of corporate critical records in the custody of the City Clerk, and advising departments concerning: • The reconstruction of important records from outside sources. • The relocation of on-site records to areas or structures deemed relatively safe from the effects of the emergency/disaster. • Ongoing protection of corporate critical records. 2. Receiving, retaining, and processing all legal documents stemming from an emergency or disaster that will assure the autonomy of city government. 3. Retaining in the City Clerk's offices, or recording with the Larimer County Clerk and Recorder, any order or proclamation declaring, continuing, or terminating a local emergency. 4. Maintaining an accurate chronological record of all activities, incidents, and decisions that occur during an emergency. F. City Attorney's Office is responsible for: 1. Functioning as principal legal advisor to the City Manager, Mayor,City Council, Emergency Coordination Center,and service directors. 2. Providing interpretation of laws and regulations issued by federal and state governments. 3. Preparing recommended ordinances, proclamations, and other legal documents for City Council action to implement federal and state directives that provide effective authority for the City of Fort Collins for a timely emergency response. G. Finance Department is responsible for: 1. Providing emergency procedures for purchasing supplies and /or equipment necessary for recovery operations to restore services to the public. 2. Maintaining detailed financial records of all costs accrued during an emergency or disaster operation and preparing reports of the City of Fort Collins'financial status. 3. Providing overall coordination in the compilation and presentation of requests for emergency/disaster relief assistance when required. 4. Assisting in developing and coordinating a damage assessment system that meets state and federal procedures. 5. Providing damage assessment reports to Emergency Coordination Center following an emergency. H. Office of Emergency Management is responsible for: 1. Assuring, in conjunction with service directors, that the City of Fort Collins' emergency plan is current. 2. Assuring annual review of the City of Fort Collins' EOP. Revised 7103 12 CITY OF FORT COLLINS EMERGENCY OPERATIONS PLAN PART 3—CONCEPT OF OPERATIONS i3. Coordinating efforts between the Policy Coordinating Group, Incident Command, and other officials, and keeping all of them informed. 4. Monitoring the implementation of the EOP. 5. Assuring the coordination of emergency response operations for all governmental and support agencies before, during, and after an emergency or disaster. , 6. Assuring, in conjunction with service directors, that the Incident Command System is being used. 7. Establishing the Emergency Operations Center(EOC)and managing its operation. 8. Assuring that appropriate response agencies and service directors are aware of the responsibilities assigned herein. 9. Informing other jurisdictions about emergency and disaster situations. 10. Apprising the City Manager, Mayor, and City Council of overall preparedness of the City of Fort Collins agencies' plans to respond to all types of emergencies and disasters. 11. Establishing liaison and coordinating emergency/disaster planning and operations with area industries, public utilities, welfare agencies, and emergency management directors of adjacent political subdivisions and the State to insure compatible integrated emergency plans. 12. Conducting or coordinating training programs and exercises to maintain and improve the general emergency or disaster preparedness elements • of the City of Fort Collins emergency/disaster response/recovery organizations. 13. Representing the City of Fort Collins, as directed, with other city, county, state, or national organizations concerned with emergency management. 14. Assuring that appropriate community notification systems are in place. 15. Keeping the Colorado Office of Emergency Management(COEM) informed of the emergency or disaster situation. 16. Assisting the City Manager, Mayor, or City Council in seeking support from county, state, and federal emergency resources when required to supplement City of Fort Collins' efforts. 17. Obtaining assistance of Amateur Radio Emergency Services (ARES) personnel in establishing a logistics and resources communications net. 18. Notifying key City of Fort Collins officials regarding the nature of the emergency or disaster. I. Communications and Public Involvement is responsible for: 1. Coordinating public information activities for the City of Fort Collins. 2. Establishing a media information center when directed by Policy Coordinating Group. 3. Coordinating, in conjunction with Incident Commander, with on-scene public information contact to respond to media inquiries regarding operations when needed. Revised 7/03 13 ' 1 1 CITY OF FORT COLLINS EMERGENCY OPERATIONS PLAN PART 3—CONCEPT OF OPERATIONS 4. Establishing and updating: • Telephone inquiry system. • Web-based information site. • Cable over-ride information. 5. Assisting in coordinating release of casualty information with Emergency Management, Policy Coordinating Group, and Red Cross. 6. Interacting with local, regional, and national media in providing timely and accurate information. 7. Providing a representative to the City of Fort Collins EOC. 8. Coordinating media relations. 9. Coordinating press releases and press conferences. 10. Organizing a joint information center. 11. Managing the duties and authorities set forth in Municipal Code. J. Poudre Fire Authority is responsible for: 1. Directing and conducting all types of fire-related, hazardous materials, radiological, and emergency medical services incidents. 2. Providing all regularly assigned functions relating to fire prevention and control to minimize loss of life and property due to fire. 3. Establishing a field command post or supplying personnel to an already established command post in an emergency or disaster situation. 4. Providing a representative to the Emergency Operations Center. 5. Directing and conducting decontamination efforts and providing equipment and staff. 6. Directing and conducting all response and containment operations in a hazardous material incident(biological, nuclear, incendiary, chemical or explosive). 7. Providing initial communication between the EOC and the affected area when needed, and providing the initial damage report to the EOC. 8. Supporting ambulance/medical personnel in medical situations by providing firefighter-EMTs. 9. Conducting concurrent search and rescue operations. 10. Assisting, in coordination with Police Services,with required evacuation from the emergency/disaster area. K. Police Services is responsible for. 1. Establishing and maintaining law and order in the city. 2. Coordinating city communications center with established frequencies. 3. Establishing a traffic control plan to meet potential threats(including evacuation). 4. Controlling traffic and access to the emergency/disaster scene. 5. Coordinating police services with and within the Incident Command System. Revised 7163 14 CITY OF FORT COLLINS EMERGENCY OPERATIONS PLAN PART 3—CONCEPT OF OPERATIONS - 6. Preparing and conducting the evacuation of all or part of an area. 7. Securing evacuation routes, traffic control points, and roadblocks. 8. Providing security for evacuated areas and in areas accommodating evacuees. 9. Coordinating road service support in movement of population to shelters. 10. Investigating and documenting, in conjunction with4the Larimer County Coroner, all deaths resulting from the emergency/disaster. 11. Assisting in search and rescue operations in non-urban setting (i.e. missing persons, downed aircraft, etc.). 12. Providing a representative to the City of Fort Collins EOC. 13. Establishing, in conjunction with Incident Commander, an on-scene public information contact to respond to media inquiries regarding operations at emergency incidents. L. Human Resources is responsible for: 1. Maintaining employee information including phone, address, emergency contacts, and medical information. 2. Identifying City personnel who possess skills or expertise that could assist in emergency operations. 3. Providing support to departments in mobilizing needed human resources through use of current employees and hiring of emergency staff. 4. Assisting with registration and tracking of volunteers during an . emergency/disaster. 5. Facilitating medical care of injured City of Fort Collins employees. M. Operations Services is responsible for: 1. Developing plans, policies, and procedures for the central control and repair of all transportation assets for maximum emergency use of all City of Fort Collins'vehicles, heavy equipment, fuels, supplies, and assigned City of Fort Collins' personnel. 2. Securing appropriate buildings. 3. Assisting in emergency repairs to City of Fort Collins' essential facilities under established priorities for restoration and continued operation of City of Fort Collins'government functions. 4. Assisting in providing damage assessment information to the EOC on City of Fort Collins'facilities and equipment. 5. Developing procedures for the disposal of hazardous household waste created by an emergency or disaster. 6. Identifying city facilities that could be used for operations/storage in an emergency. 7. Assisting emergency providers during extended duration emergency incidents with fueling and maintenance of their vehicles, consistent with available resources. 8. Providing a representative to the City of Fort Collins Emergency Operations Center. Revised 7/03 15 ' CITY OF FORT COLLINS EMERGENCY OPERATIONS PLAN PART 3—CONCEPT OF OPERATIONS N. Transportation Services is responsible for: 1. Advising the City Manager regarding the establishment of priorities for rehabilitation and restoration of those roads and other essential facilities necessary to the operation of the City of Fort Collins government and contributing to the emergency welfare of the population. 2. Assisting in emergency repairs to,the City of Fort Collins' roads under established priorities for restoration and continued operations of City of Fort Collins' government functions. 3. Assisting in providing damage assessment information to the Emergency Operations Center on roads and equipment belonging to the Department. 4. "Providing emergency traffic control devices such as barricades,flares, and temporary signs. 5. Providing traffic engineering including the establishment of emergency traffic routes and coordination for the marking of such emergency routes. 6. Providing transportation to identified populations as required in an emergency/disaster situation. 7. Providing immediate clearance of major thoroughfares with removal of debris to permit emergency rescue operations and movement of emergency vehicles and supplies. 8. Assisting the emergency response authority in containing hazardous substances as requested. O. Utilities are responsible for: 1, Advising-the City Manager regarding the establishment of priorities for rehabilitation and restoration of utilities and other essential facilities necessary to the operation of the City of Fort Collins government and to the emergency welfare of the population. 2. Completing emergency repairs to City of Fort Collins utilities under established priorities for restoration and continued operations of City of Fort Collins government functions. 3. Assisting in providing damage assessment information to the Emergency Operation Center on utility infrastructure belonging to the City. 4. Developing agreements and procedures for working with utility companies that provide services to the City of Fort Collins residents and businesses. 5. Providing a representative to the City of Fort Collins Emergency Operations Center. P. Information Technology is responsible for: 1. Advising the City Manager regarding the establishment of priorities for rehabilitation and restoration of the IT infrastructure and other essential facilities necessary to the operation of the City of Fort Collins government and to the emergency welfare of the population. 2. Assuring availability of computer information systems, electronic communications, and telecommunication capabilities. 3. Assuring communications and information capabilities are maintained during an event. Revised 7/03 16 , CITY OF FORT COLLINS EMERGENCY OPERATIONS PLAN PART 3—CONCEPT OF OPERATIONS 4. Completing emergency repairs to City of Fort Collins IT infrastructure under established priorities for restoration and continued operation of City of Fort Collins government functions. 5. Providing damage assessment information to the Emergency Operations Center on IT infrastructure belonging to the City. 6. Assuring the protection of information and communication capabilities against cyber terrorism. 7. Protecting confidential information of records produced by Courts and Police Services. Q. Geographic Information Services is responsible for: 1. Providing maps/data as requested by EOC or City Departments. 2. Assisting all departments with emergency pre-planning as related to mapping or analysis. 3. Performing spatial analysis as requested. R. Cultural, Library, and Recreational Services(CLRS)is responsible for: 1. Providing facility supervisors to designated shelters and opening any City of Fort Collins recreation facilities that may need to be used as a shelter. 2. Providing for the safety of citizens who may be in the facilities that are managed by CLRS at the time of an emergency or disaster. • 3. Providing additional staffing to other departments to assist in emergency response or recovery efforts. S. Community Planning and Environmental Services (CPES) is responsible for: 1. Determining habitability of structures within emergency/disaster areas. 2. Receiving and plotting current data concerning extent and type of building damage. 3. Providing damage assessment information to the Emergency Operations Center within the City of Fort Collins. 4. Determining habitability of damaged structures. 5. Recording significant population concentrations within the City of Fort Collins. 6. Overseeing permit process after emergency/disaster, during reconstruction. 7. Determining impacts and damage to City natural areas, facilities, and wildlife and assisting with related property loss assessment. 8. Providing assistance to low-income households as needed. Revised 7/03 17 r CITY OF FORT COLLINS EMERGENCY OPERATIONS PLAN PART 3—CONCEPT OF OPERATIONS T. Outside Agency Representatives are responsible for: 1. Assisting Policy Group in authorizing and committing agency resources to the incident. 2. Ensuring that current situation/ resource status is provided by their .agencies. 3. Assisting Policy Coordinating Group in prioritizing multiple incidents. 4. Determining and authorizing resource requirements by agency. 5. Serving as agency representative on the Policy Coordinating Group. U. Medical Services (Poudre Valley Health Care is the designated medical facility for the City of Fort Collins)is responsible for: 1. Providing immediate life saving medical care by utilizing hospital staff, resources, and facilities in the event of an emergency/disaster. 2. Coordinating emergency medical transportation to a hospital or other designated emergency treatment facility outside the at-risk area. 3. Coordinating emergency medical assistance to all shelters in operation in order of most emergent situation. 4. Coordinating emergency medical care triage sites. 5. Participating in primary and/or secondary decontamination depending on nature and/or location of incident. 6. Providing accurate and timely information to the public through approved communication plan. 7. Providing public health, disease, and injury control and prevention information to the general public who are located in or near affected areas. 8. Providing a representative to the City of Fort Collins Emergency Operations Center. V. Volunteer Organizations Active in Disaster(VOAD) is responsible for: 1. Coordinating sheltering of emergency/disaster victims. American Red Cross(ARC) 2. Providing food and clothing to emergency/disaster victims. ARC 3. Providing meals at established shelters and vouchers to purchase food on a case by case basis.ARC, Salvation Army 4. Assisting with emergency/disaster welfare inquiries. ARC 5. Assisting with shelter for victims and families. ARC 6. Assisting in mass feeding of citizens. ARC 7. Maintaining resource list for needs in emergency/disaster situations. First Call 8. Serving as point of contact for citizen requests/needs. First Call 9. Serving as point of contact for volunteer registration. First Call 10. Serving as point of contact regarding information on donations from public. Revised7/03 18 CITY OF FORT COLLINS EMERGENCY OPERATIONS PLAN PART 3—CONCEPT OF OPERATIONS - • 11. Coordinating donations-receiving, warehousing and distribution. VOAD 12. Providing counseling services. Salvation Army, ARC. 13. Providing canteen trucks for emergency workers and displaced citizens. Salvation Army 14. Providing suitable comfort, counseling, and religious activities during emergency and disaster situations. W. County Coroner representatives are responsible for: 1. Advising City Management/City Council on matters pertaining to handling, disposition, and identification of deceased. 2. Organizing and training hospital, mortuary, and grave registration support teams. 3. Establishing a morgue and directing the identification and burial of the dead. 4. Providing public information concerning the deceased. 5. Coordinating with Disaster Mortuary Operational Response Team (DMORT). X. Animal Control (Humane Society)is responsible for. 1. Providing overall management, coordination, and prioritization of animal services and assets to support pet, farm, and wildlife needs in an • emergency or disaster. 2. Facilitating transportation of injured, stray, or nuisance animals to animal care facilities. 3. Assisting emergency response teams with animal related issues. 4. Impounding pet animals at large. 5. Euthanizing of sick and/or injured animals through assigned and authorized persons. 6. Removing and disposing of animal carcasses weighing up to 100 lbs. 7. Utilizing designated animal shelter sites first and then identifying additional shelters, as the situation requires. Revised 7/03 19 • • • f f , 1 (D A p k �_ �' O Z , (D — O (D (D p t �+ z W Q y (�] O (�O p C (D < Cn �1 ( . (D e'3 Q 7 Q �. _ �\ .p n O f lV Z)7 � �. OL O 7 J;'. O Y3 �, tY` -� ".. a , Q ° •-� N : CD O : p ✓ 4� if" � n W O ; 9 1 v p ,.a n " 'C3. O r57i l/1 "3 �. y^ .a fTl E 3. I (D ." Q p � "' p Y{y `, .A SU p 'ssi r y o a 9 y 'A �t �5 D .�9 O H r� p ,Ll1a �• .pk: a r ��k'< p ens ' - y'� g Pw �+ 0 v gt s $ m � r O L3J tir CD Q Y rn p m z 4 In mxg x = x t A Mayor y; z ,i .�seSt'°^. h� - City Manager W O l x x n nr m £ µ,` �� 1 > T , g` D . m „ x z o 1 - ' ^ A#to mqy ou all, Pit It, WIM/`\/ X +. Xa X J It k Fogg �l m xx xx .. € y m l I Fx � IN . 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A'Y lSv c } 11 za ll WIN Vvl all, �iiw He t',. elee� ; X� g s t 'i?' x'J �4`dan x a ✓ ',`5, �� l�x` £ �S _ CITY OF FORT COLLINS EMERGENCY OPERATIONS PLAN PART 3 - CONCEPT OF OPERATIONS Chart D : Hazard Analysis WOW I'M Aircraft The volume of air traffic Air traffic patterns With growing accident over the City of Ft. impact all areas of populations , air traffic Collins is minimal . Ft. Ft. Collins with a will continue to Collins Airport services higher concentration increase . Building small personal aircraft south of the city. density also would and helicopter traffic, increase the impact of Loveland / Ft. Collins an aircraft accident. Airport, located south of Airspace above Ft. Ft. Collins, services mid- Collins is utilized and size commercial aircraft controlled by DIA. on a limited basis . Frequency — low Impact - medium Dam failure Horsetooth Dam is Failure of any Failure of any classified as a high eastern dam along Horsetooth dam would threat dam due to the the length of cause extensive high volume of water Horsetooth property damage , and population density Reservoir would personal injury, and downstream . result in up to loss of life. Horsetooth An additional 107 twenty feet of water dams are currently smaller dams are reaching the under renovation . located in the vicinity of downtown area in Target for completion is Fort Collins . < 2 hours . late 2003 . Flood plain maps Frequency — low available at OEM . Impact - high Earthquake Based on the historical Impact on the City Since earthquakes are earthquake record and of Fort Collins will rare in Colorado , geologic studies in be determined by preparation for this Colorado, an event of location and type of event is limited . magnitude 6'/2 to 7% magnitude of Building methods do could occur somewhere earthquake. not ( in the majority of in the state . Scientists instances) consider are unable to accurately earthquake stresses . predict when the next major earthquake will occur in Colorado but do predict that one will occur. Frequency - low Impact - low to high Revised 7/03 22 CITY OF FORT COLLINS EMERGENCY OPERATIONS PLAN PART 3 - CONCEPT OF OPERATIONS Fires Fire risk to the Residential Fires involving community has Downtown area residential and decreased with Wildland/urban commercial have renovation to the interface held steady or downtown area . decreased annually. Wildland/urban interface Fires in the risk has increased with wildland/urban buildup in these areas. interface have Frequency — medium increased with Impact — low to high population growth . Flash flood Historically, flash Major drainage basins Stream flow and flooding is one of the throughout the City. precipitation gauges most common natural have been installed hazards that impacts throughout Fort the City of Fort Collins . Collins. Drainage Loss of life and basin improvements substantial property have decreased or damage have been eliminated the recorded in numerous impacts of flash instances over the past flooding in large 100 years . areas of the city. Frequency - medium Impact — low to high Hazardous A significant number of Locations primarily in Various sizes of materials — industrial operations are Northeast and businesses are using fixed facility located throughout the Southeast Fort hazardous materials . city. Over 200 Collins. HP businesses report to the Hazardous Materials Agilent Management Program . Celestica Frequency — low Anheuser Busch Impact - medium Water Treatment Hazardous Fort Collins is located at Primarily 1-25 corridor, Traffic containing materials - the intersection of 1-25 Highway 14 , and various hazardous highway and Highway 287 (two Highway 287. Major materials (some major state impact would be north incompatible) travels thoroughfares). Heavy section of downtown through and delivers truck traffic containing business district. contents to hazardous materials businesses within the proceeds through the city. north section of Fort Colorado Dept. of Collins 24/7. Highways designated Frequency — medium 1-25 as a Hazardous Impact - low to medium and Nuclear Materials Transportation Route Revised 7/03 23 rz 4 ` , CITY OF FORT COLLINS EMERGENCY OPERATIONS PLAN i PART 3 — CONCEPT OF OPERATIONS Hazardous _ Fort Collins is divided by s Bulk of train traffic Burlington Northern materials — railroad tracks that run impacts length of city and Union Pacific railroad north/south through the following Mason are the primary rail city. Up to eight trains per Street Corridor. carriers . day pass through the city. Spur rails also follow Derailments and Trains are up to one mile Riverside Avenue and collisions with long and transport Timberline Road , auto/truck traffic significant quantities of which pass through have occurred in the hazardous materials. residential areas. past. Frequency — low Impact - high High wind Windstorms impact Ft. Front Range Windstorms are event Collins annually. common along Front Duration and wind Range corridor. i speed have resulted in property damage and injury. Mass Casualty Mass casualty incidents Highways Ft. Collins' Incident ( MCI ) have occurred in Fort University geographic area, Collins in the past. Industrial Park population base , Future MCIs should be university setting , Natural disaster anticipated . large venues , affecting major significant hazardous Frequency - low portions of the city materials industries , Impact — low to high rail traffic, and the occurrence of past natural disasters could contribute to an MCI . Terrorist Recent events in the All areas Diversity of incident U . S. and abroad indicate CSU population , state that a terrorist strike is a Animal research labs university, state and possibility. federal government Local events involving Infrastructure presence , and vandalism have technology-based occurred and renegade industry increase the cells have taken credit. likelihood of a Frequency — tow terrorist incident. Impact — low to high Tornado Tornados, although not All areas — increased Tornado alerts are an common in Fort Collins, probability in east annual occurrence, have occurred in the Larimer County. New development will past. Storms increase in increase the intensity east of the city. probability of property Frequency — low damage and injury. Impact — low to high Revised 7/03 24 CITY OF FORT COLLINS EMERGENCY OPERATIONS PLAN PART 3 - CONCEPT OF OPERATIONS Utility services Local outages occur in All areas Wind, ice, and weather related events. Primarily impacts snowstorms have Large-scale utility those locations primarily disrupted disruptions have with above ground electric service for occurred but have been electrical supply. short periods of time rapidly repaired . (< 4 hours). Longer outages have Frequency — medium occurred in larger Impact — low storms . Winter storms Snowfall may disrupt All areas Large storms have traffic, daily business occurred in the Fort activities, Collins area in the communications , and past. City encounters emergency response . predictable problems Typically storms are when winter storms short lived . impact the area . Revised 7/03 25 CITY OF FORT COLLINS EMERGENCY OPERATIONS PLAN PART 3—CONCEPT OF OPERATIONS III. Incident Command System An Executive Order, signed and issued by the Governor, has established the Colorado Incident Command System Board(CICSB).Through the Governor's Office, the CICSB has recommended and received endorsement for the adoption of the INCIDENT COMMAND SYSEM (ICS)as the multi-hazard command and management system that should be used throughout the state of Colorado. Fort Collins incorporates the principles and standards of the ICS for command and management purposes at large scale emergencies. The following section outlines the basic roles and responsibilities assigned in the Incideril'Command System to ensure the effective management of emergency operations in the EOC. A. EOC OPERATIONS GROUP: The primary responsibility is to support tactical operations required to mitigate the disaster/emergency, including fire/rescue, police, public works, and others as required.This group is responsible for management of all operations directly applicable to the primary mission. 1. When activated: With activation of EOC or when ordered by EOC Director or other designated authority. 2. Where to report: EOC or other location as designated. 3. Objectives: • Maintain a current awareness of situation. • Predict current and future resource needs. • Prepare alternate strategies for resource procurement. • Assist in the coordination of jurisdictional tactical response. • Appoint and brief staff as needed. • Develop operations position in Incident Action Plan. • Keep Incident Commander informed. B. EOC PLANNING GROUP: The Planning Group's primary responsibility is to collect, evaluate, display, and disseminate information. 1. When activated: With activation of EOC or when ordered by EOC Director or other designated authority. 2. Where to report: EOC or other location asAesignated. 3. Objectives: • Collect initial situation and damage assessment information. • Display situation/operational information using maps/visual aids. Revised 7/03 26 CITY OF FORT COLLINS EMERGENCY OPERATIONS PLAN PART 3—CONCEPT OF OPERATIONS • Disseminate situation information to EOC Director, PIO, other jurisdictions, state OEM, and others(as needed). • Control and distribute EOC communications. • Provide support to other groups. • Ensure accurate recording and documentation of the incident, including time and materials. • Assist in preparation of After Action Report. • Assist in preparation of Recovery Plan. • Produce required documentation for state OEM and FEMA filing requirements. 4. Unit Activation: The following units may be activated under PLANNING as the need arises: • Message coordinator • Damage assessment • Situation status • Resource status • Recovery planning • Demobilization • Documentation C. EOC LOGISITICS GROUP: The Logistics Group's primary responsibility is to acquire, transport, and mobilize the necessary resources to support the response efforts at the emergency/disaster sites, public shelters, EOCs, and other locations as needed. 1. When Activated: With activation of EOC or when ordered by EOC Director or other designated authority. 2. Where to Report: EOC or other location as designated. 3. Objectives: • Obtain facilities, equipment, supplies, services, and other resources as needed. • Determine support and supplemental needs. • Determine logistical support needs for immediate and long-term operations. • Document actions taken and items procured for future use by COEM and FEMA. 4. Unit Activation: The following units may be activated under LOGISTICS as the need arises. • Communications • Personnel • Care/shelter • Supply • Facilities • Transportation Revised 7/03 27 , CITY OF FORT COLLINS EMERGENCY OPERATIONS PLAN ' . PART 3—CONCEPT OF OPERATIONS D. EOC FINANCE GROUP: This group's main responsibility is to maintain the financial systems necessary to keep the City functioning during a disaster/emergency and to assist the Logistics Group in negotiation and administration of vendor and supply contracts and procedures. 1. When Activated:With activation of EOC or when ordered by EOC Director or other designated authority. 2. Where to Report: EOC or other location as designated. 3. Objectives: • Implement and notify groups and City Departments that the Disaster Accounting System is to be used for emergency. • [determine viability of City computer system for financial tracking. • Establish procedures and accounting systems to support payment of supplies, vendors, contractors, and other expenses. • Upon disaster declaration by the state and/or federal government, finance group will initiate recovery process for costs incurred. • Coordinate with other groups and departments in the collection and documentation of costs incurred by emergency. • Coordinate with the emergency/disaster assistance agencies for the required documentation, audits, and other necessary work in order to recover costs. • Unit Activation:The following units may be activated under the Finance Group as the need arises. o Claims o Time o Cost Revised 7/03 28 CITY OF FORT COLLINS EMERGENCY OPERATIONS PLAN " Part 4—Annexes PART 4 ANNEXES I. Distribution List AGENCY COPIES 9-1-1 Communications 1 City Clerk(to be filed in accordance with 26-307B ARS) 2 City Council 8 City Manager's Office 2 Cultural, Library, and Recreational Services(CLRS) 1 - Community Planning and Environmental Services(CPES) 1 Assistant City Managers 3 Emergency Operations Center(EOC) 7 Finance 1 Fire 4 Human Resources 1 Information Technology 1 Legal 1 Mayor's Office 1 Operation Services 4 Planning/Zoning 1 Police Services g Public Information 1 Streets Department 1 Utilities 3 Larimer County Agencies Emergency Management 1 Spares 20 TOTAL 73 Revised W03 29 CITY OF FORT COLLINS EMERGENCY OPERATIONS PLAN Part 4-Annexes 11. Request for State of Disaster Status to Governor [date] VIA FAX TO: (303) 866-2003 ORIGINAL TO FOLLOW VIA FIRST CLASS MAIL Governor 136 State Capitol Denver, CO 80203-1702 Dear Governor The purpose of this letter is to request that you proclaim a state of disaster emergency in the City of Fort Collins pertaining to the [describe event].This event has exceeded our locally available resources in coping with the emergency. The City of Fort Collins has established an emergency management ordinance and emergency operations plan in accordance with Colorado law to deal with these kinds of emergencies and we have enacted various local rules and regulations pursuant to our emergency operations plan to deal with the crisis. Among the problems the City is experiencing are the following: 1. [Describe in some detail the problems caused by the emergency event] Our emergency operations have stressed our resources beyond their limits. Because this emergency event, which I have declared to be a "local emergency," has exceeded our resources, we are requesting, by this letter, assistance from your office and/or the Office of Disaster Emergency Services.We would hope that financing would be available under§24-32- 2106, C.R.S. and/or from FEMA funds that may be available to the State for distribution to local governments or from other resources that are available to the State.We look forward to receiving additional information about actions we should take to perfect this request and to obtain a favorable determination from the State. Sincerely, John F. Fischbach City Manager /sek Enclosures cc: Mayor and City Council members Executive Director, Dept. of Local Affairs Revised 7/03 30 CITY OF FORT COLLINS EMERGENCY OPERATIONS PLAN Part 4—Annexes MIII. Proclamation and Resolution CITY MANAGER'S PROCLAMATION OF LOCAL EMERGENCY WHEREAS, the City of Fort Collins has suffered or is threatened with serious injury and damage constituting a disaster or extreme peril to the safety of persons and property,dQscribed as follows: Causedby which occurred • and WHEREAS, pursuant to Section 2-671(aX1) of the Code of the City of Fort Collins, the City Manager, as Director of the City's Office of Emergency Management, is empowered to proclaim the existence of a "local emergency" as defined by Section 2-666 of the City Code for the actual or threatened existence of conditions of disaster or of extreme peril to the safety of persons and property within the City; and WHEREAS, the current situation and conditions described above constitute such a local emergency; and WHEREAS, it is in the best interests of the health, safety and welfare of the citizens of the City of Fort Collins that a local emergency be proclaimed and that the Emergency Operations Plan, established pursuant to Section 2-673 of the City Code, be activated. NOW, THEREFORE, the City Manager of the City of Fort Collins, as the Director of the City's Office of Emergency Management, hereby finds and proclaims as follows: 1. That the current situation and conditions described above constitute a local emergency as defined by Section 2-666 of the City Code; 2. That it is in the best interests of the health,safety and welfare of the citizens of the City of Fort Collins that a local emergency be proclaimed and that the Emergency Operations Plan,established pursuant to Section 2-673 of the City Code,be activated; 3. That pursuant to Section 2-671(aX1) of the City Code, the existence of a local emergency as defined by Section 2-666 of the City Code, is hereby proclaimed; 4. That the activation of the City's Emergency Operations Plan, established pursuant to Section 2-673 of the City Code, is hereby authorized and ordered;and 5. That this Proclamation shall be given prompt and general publicity and shall be filed promptly with the City Clerk or the Larimer County Clerk and Recorder and with the State Division of Local Government, Colorado Office of Emergency Management. DATED this day of , 20_ ATTEST: City Manager City Clerk RESOLUTION NO. . 20 OF THE COUNCIL OF THE CITY OF FORT COLLINS Revised 7/03 31 CITY OF FORT COLLINS EMERGENCY OPERATIONS PLAN Part 4—Annexes CONSENTING TO THE CONTINUATION OF A LOCAL EMERGENCY PURSUANT TO SECTION 2-671(A)(1) OF THE CODE OF THE CITY OF FORT COLLINS WHEREAS, on the City Manager, as the Director of the City's Office of Emergency Management, proclaimed a"local emergency" in accordance with Section 2-671(ax1)of the Code of the City of Fort Collins; and WHEREAS, the City Manager proclaimed the local emergency for the reason that the City of Fort Collins has suffered or is threatened with serious injury and damage constituting a disaster or extreme peril to the safety of persons and property, described as follows: Causedby which occurred - and WHEREAS, Section 2-671(aX1)of the City Code provides that a local emergency proclaimed by the City manager shall not be continued or renewed for a period in excess of seven (7)days without the consent of the City Council; and WHEREAS conditions continue to exist which, for the protection of the health, safety, and welfare of the citizens of the City of Fort Collins, warrant the continuation of the previously proclaimed local emergency until such time as the conditions justifying this local emergency no longer exist. NOW, THEREFORE BE IT RESOLVED THAT THE COUNCIL OF THE CITY OF FORT COLLINS hereby finds and declares as follows: 1. That the City Council hereby finds that conditions continue to exist which, in the best interests of the health, safety, and welfare of the citizens of Fort Collins, warrant the continuation of the previously proclaimed local emergency until such time as the conditions warranting this local emergency no longer exist; and 2. That the City Council hereby authorizes, approves,and consents to the continuation of this local emergency until such time as the City Manager or the City Council determines that the conditions warranting this local emergency no longer exist. Passed and adopted at a regular(special) meeting of the City Council held this_day Of A.D. 20_. Mayor ATTEST: City Clerk Revised 7/03 32 - CITY OF FORT COLLINS EMERGENCY OPERATIONS PLAN Part 4-Annexes IV. Rules and Regulations Confirmation Ordinance EMERGENCY ORDINANCE NO. OF THE COUNCIL OF THE CITY OF FORT COLLINS EXTENDING THE STATE OF LOCAL EMERGENCY DECLARED BY THE CITY MANAGER AND RATIFYING AND CONFIRMING THE EMERGENCY REGULATIONS OF THE CITY MANAGER PERTAINING TO THE LOCAL EMERGENCY dF (DATE EMERGENCY DECLARED] WHEREAS, on 200_, the City was greatly impacted by [describe nature of event that caused emergency]; and WHEREAS, [describe in some detail the extent of the problems/destruction caused by the event]; and WHEREAS, in order to undertake emergency measures to protect the life, health, safety and property.of the citizens of the City and persons conducting business therein, and in order to attempt to minimize the loss of human life and the preservation of such property, the City Manager, acting pursuant to the authority granted in Section 2-671(ax1) of the City Code, has proclaimed the existence of a local emergency; and WHEREAS, having proclaimed such emergency, the City Manager has issued emergency rules and regulations in order to protect the safety of City residents and of persons conducting business within the City, a copy of which regulations is attached hereto and incorporated herein by this reference as Exhibit "A" (the "Emergency Rules and Regulations"); and WHEREAS, one of the purposes of the Emergency Rules and Regulations was to establish a procedure for immediately vacating certain buildings that were determined by the Fire Chief and/or Building and Zoning Director to be a threat to the life, health or safety of the citizens of the City or of any person conducting business within the City, until such time as the threat to public safety has passed; and WHEREAS, pursuant to Sec. 2-671(ax6)a., the Emergency Rules and Regulations have been presented to the City Council for confirmation; and WHEREAS, pursuant to Sec. 2-671(ax1), the City Manager has requested that the City Council continue the proclamation of local emergency as established by the City Manager on [date], beyond the seven (7)days automatically authorized to the City Manager under the.Code; and WHEREAS, Article II, Section 6, of the Charter of the City of Fort Collins states that the City Council may act by ordinance, resolution or motion and that every act placing any burden upon or limiting the use of private property shall be by ordinance; and Revised 7/03 33 CITY OF FORT COLLINS EMERGENCY OPERATIONS PLAN ' PART 4-ANNEXES WHEREAS, because the Emergency Rules an Regulations may be construed as temporarily limiting the use of private property, the City Council wishes to ratify, by ordinance, its confirmation and extension of the Emergency Rules and Regulations; and WHEREAS, Article 11, Section 6, of the City Charter allows the City Council to pass an emergency ordinance on first reading upon the affirmative vote of at least five members of the City Council. ' NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. -That the City Manager's establishment of the Emergency Rules and Regulations, attached hereto as Exhibit "A" and incorporated herein by this reference, was necessary in the interest of protecting the life, health, safety, and property of the citizens of Fort Collins. Section 2. That the Council hereby confirms, ratifies and approves the Emergency Rules and Regulations, as of the date and time of their establishment by the City Manager. Section 3. That the Council hereby continues the Emergency Rules and Regulations for the purpose of protecting the life, health, safety, and property of the citizens of Fort Collins against, among other things, [generally describe the dangers the Rules and Regulations are intended to avoid]. Section 4. That the state of local emergency and Emergency Rules and Regulations shall continue in effect until such time as the City Manager determines in writing that the same are no longer necessary to protect the life, health, safety, and property of the residents of the City and such written determination is filed with the Office of the City Clerk. Section 5. That the circumstances described above require the immediate passage of thehis Ordinance, and Charter of the City oif Fort inCollinssash anfemergency Ordinanceore enacted pursuant and shall cle Isha I beimmediate effective upon its passage on first reading. Introduced, considered favorably by at least five (5) members of the Council of the City of Fort Collins and finally passed as an Emergency Ordinance and ordered published this _ day of , A.D. 200_. Mayor ATTEST: City Clerk Revised 7103 34 ,CITY OF FORT COLLINS EMERGENCY OPERATIONS P4AN PART 4-ANNEXES . V. Direction and Control Annex The City Manager, as the director of the Office of Emergency Management, designates the order of succession, which is then incorporated into the Direction and Control Annex, which is then part of the EOP, which must be adopted by the Disaster Council (City Code Sections 2-671(b)and 2-673). This applies to personnel who are responsible for the following: 1. Ordering the execution of the Emergency Operations Plan. __2. Ordering the EOC to become operational. 3. Requesting Emergency Management Staff to report to the EOC to coordinate the activities of their respective departments with the activities of the other emergency response agencies involved in the emergency. Order of Succession City Manager Deputy City Manager Director of OEM Assistant City Manager(s) Service directors as designated by City Manager Revised 7/03 . 35 CITY OF FORT COLLINS EMERGENC*OPERATIONS PLAN PART 4-ANNEXES VI. Emergency Purchases Fort Collins City Code Excerpt Emergency Purchases Sec. 8-161. Exemptions to use of competitive bid or proposal. (b)Emergency purchases. (1)'in the case of an apparent emergency requiring the immediate purchase of materials, professional services, services or construction, the City Manager shall have the power to authorize the Purchasing Agent to secure necessary items in the open market regardless of the amount of the expenditure. (2) In no event shall the contract price exceed commercially reasonable prices. (3)A full written report of the circumstances of all emergency purchases over one hundred thousand dollars ($100,000)shall be made by the City Manager to the City Council. The report shall be received by the City Council in an open meeting, and such report shall be open to public inspection. Revised 7103 36 CITY OF FORT COLLINS EMERGENCY OPERATIONS PLAN PART 4-ANNEXES - • VII. City Code Chapter 2, Article IX—Emergency Management Fort Collins City Code Excerpt Chapter 2, Article IX Emergency Management Sec. 2-666. Definition. As used in this Article, local emergency shall mean the actual or threatened existence of conditions of disaster or of extreme peril to the safety of persons and property within the city, including but not limited to: fire, flood, storm, earthquake, epidemic, infestation, explosion, aircraft crash, hazardous substance incident, oil spill or other contamination of air or water requiring immediate action to avert danger or damage; water or power shortage, civil disturbance, hostile military or paramilitary action; or any other declared disaster that requires the aid and assistance of outside, local, state or federal agencies. (Ord. No. 40, 1990, 7-3-90) Sec. 2-667. Legislative intent. The declared purposes of this Article are to provide for the preparation and carrying out of plans for the protection of persons and property within the city in the event of a local emergency; the direction of the emergency organization; and the coordination of the emergency functions of the city with all other public agencies, organizations and affected private persons. (Ord. No. 40, 1990, 7-3-90) . Sec. 2-668. Disaster Council membership. The Disaster Council is herebycreated and shall consist sist of the following: (1)The City Manager, who shall be chairperson; (2)The Deputy City Manager, who shall be vice-chairperson; (3)The Mayor; (4)The Emergency Management Coordinator; and (5) Other city staff members as are designated in the emergency operations plan of the city, adopted pursuant to this Article. (Ord. No. 40, 1990, 7-3-90) Sec. 2-669. Disaster Council powers and duties. The Disaster Council shall have the duty and power to develop and recommend for adoption by the City Council emergency and mutual aid plans and agreements and such ordinances, resolutions and rules and regulations as are necessary to implement such plans and agreements. The Disaster Council shall meet upon call of the chairperson or, in his or her absence from the city or inability to call such meeting, upon call of the vice-chairperson. (Ord. No. 40, 1990, 7-3-90) Sec. 2-670. Office of Emergency Management. There is hereby created the Office of Emergency Management. The City Manager shall be the director of the Office of Emergency Management. The Emergency Management Coordinator • shall be the assistant director. The Office of Emergency Management shall be located within the Revised 7/03 37 ' CITY OF FORT COLLINS EMERGENCY OPERATIONS PLAN PART 4-ANNEXES - Poudre Fire Authority, and the Poudre Fire Authority shall provide the administrative support necessary for the office to carry out its duties. (Ord. No. 40, 1990, 7-3-90; Ord. No. 26, 1996, 3-5-96) Sec. 2-677. Powers and duties of the director and assistant director of the Office of Emergency Management. (a)The director is hereby empowered: (1)To proclaim the existence or threatened existence of a local emergency.Whenever a local emergency is proclaimed by the director, it shall not be continued or renewed for a period in excess of seven (7)days, except by or with the consent of the City Council. Any such proclamation shall tie'giJen prompt and general publicity and shall be filed promptly with the City Clerk or the Latimer County Clerk and Recorder and with the state Division of Disaster Emergency Services. (2)To request the Governor of the state to proclaim a "state of disaster emergency"when, in the opinion of the director, the locally available resources are inadequate to cope with the emergency. (3)To control and direct the effort of the emergency organization of the city for the accomplishment of the purposes of this Article. (4)To coordinate the services and staff of the emergency organization of the city and resolve questions of authority and responsibility that may arise. (5)To represent the city in all dealings with public or private agencies on matters pertaining to emergencies as defined herein. (6) In the event of the proclamation of a local emergency as herein provided or the proclamation of a "state of disaster emergency" by the Governor or other lawfully empowered official of the state: _._. a. To make and issue rules and regulations on matters reasonably related to the protection of life, health, safety and property as affected by such emergency; provided, however, that such rules and regulations must be confirmed at the earliest practical time by the City Council; b. To obtain vital supplies, equipment and such other properties found lacking and needed for the protection of life, health, safety and property and to bind the city for the fair value thereof in accordance with Chapter 8 and, if required immediately, to commandeer the same for public use; c. To require emergency services of any city officer or employee and, in the event of the proclamation by the Governor or other lawfully empowered official of the state of a "state of disaster emergency" in the county, to command the aid of as many citizens of the city as he or she deems necessary in the execution of his or her duties; such persons shall be entitled to all privileges, benefits and immunities as are provided by state law for civil defense workers; d. To requisition necessary personnel or material of the Poudre Fire Authority and/or the city; and e.To execute all of the ordinary powers as City Manager, all of the special powers conferred by this Article or by the Emergency Operations Plan adopted by the City Council pursuant hereto, and all powers conferred by any statute, by agreement approved by the City Council and by any other lawful authority. (b)The director of the Office of Emergency Management shall designate the order of succession to that office, to take effect in the event the director is unavailable to attend meetings Revised 7103 38 'CITY OF FORT COLLINS EMERGENCY OPERATIONS PLAN PART 4-ANNEXES _ . and otherwise perform his or her duties during an emergency. Such order of succession shall be as set forth in the Direction and Control Annex to the Emergency Operations Plan adopted pursuant to this Article. (c)The assistant director shall, under the supervision of the director and with the assistance of the members of the Disaster Council, develop emergency operations plans and manage the emergency programs of the city; and shall have such other powers and duties as may be assigned by the director. (d) In the event of a declaration of military law, the efforts of the emergency organization of the city shall be subject to the direction and approval of the Office of the Mayor as head of city government in accordance with Article 11, Section 4 of the Charter. (Ord. No. 40, 1990, 7-3-90;Ord. No. 130, 2002, § 10, 9-17-02) Sec. 2-672. Emergency organization. All officers and employees of the city, together with those volunteer forces enrolled to aid them during an emergency, and all groups, organizations and persons who may, by agreement or operation of law, including persons impressed into service under the provisions of§ 2- 671(ax6)c of this Article, be charged with duties incident to the protection of life, health, safety and property in the city during such emergency, shall constitute the emergency organization of the city. (Ord. No. 40, 1990, 7-3-90) Sec. 2-673. Emergency Operations Plan. The Disaster Council shall be responsible for the development and adoption of the Emergency Operations Plan(and any subsequent revisions), which Plan shall provide for the effective mobilization of all of the resources of the city to meet any condition constituting a local emergency or state of disaster emergency pursuant to state law; and shall provide for the organization, powers and duties, services and staff of the emergency organization of the city. (Ord. No. 40, 1990, 7-3-90) Sec. 2-674. No obstruction. It shall be unlawful for any person to willfully obstruct, hinder or delay any person in the exercise of any duty or authority pursuant to the provisions of this Article. (Ord. No. 40, 1990, 7-3-90) Sec. 2-675. Conflicting ordinances, orders, rules and regulations suspended. Any orders, rules and regulations promulgated during a proclaimed state of disaster emergency shall take precedence over existing ordinances, rules and regulations if a conflict arises. (Ord. No. 40, 1990, 7-3-90) Revised V03 39 CITY OF FORT COLLINS EMERGENCY OPERATIONS PLAN 1 PART 4—ANNEXES VIII. Definitions Amateur Radio Emergency Service (ARES) A regional network of amateur radio operators, licensed by the Federal Communications Commission. See Radio Amateur Civil Emergency Service (RACES). American Red Cross A quasi-governmental agency dedicated largely to providing relief of suffering and welfare activities during war and disaster.The ARC operates under a Congressional charter. Blizzard A winter storm combining cold air, heavy snow, and strong winds that blow the snow about and may reduce visibility to only a few yards. Blizzard Warning An advisory issued by the National Weather Service when considerable snow and winds of 35 miles per hour or more are expected. City Council The legislative body of the City of Fort Collins composed of seven members including a Mayor. The City Council is responsible for enacting City ordinances, appropriating funds to conduct City business, and providing policy direction to the City staff. City Manager The chief executive officer of the City of Fort Collins. Civil Air Patrol (CAP) An auxiliary of the U.S. Air Force that has volunteered its services to conduct various emergency services missions. These missions mainly use light aircraft in search and rescue, civil defense, and disaster relief operations. Civil Defense(CD) All activities and measures taken by government(local, state and federal) before, during, and after natural or man-made disasters to deal with the emergency conditions. Colorado Crime Information Center(CCIC) A computer system with terminals in most law enforcement and communication agencies in Colorado as well as in the State emergency operations_center. It is used primarily for law enforcement functions, but one of its secondary uses is as a part of the warning and communications systems for disaster emergencies. It is connected to the National Crime Information Center(NCIC). Colorado Law Enforcement Emergency Radio(CLEER) The common radio frequency used in Colorado for coordination of law enforcement and other emergencies. Colorado Office of Emergency Management(COEM) The branch of state government under the Department of Local Affairs, which is responsible for the comprehensive emergency management program for the State of Colorado. Revised 7103 - 40 CITY OF FORT COLLINS EMERGENCY OPERATIONS PLAN PART 4—ANNEXES . Command Post The area or vehicle that provides on-site direction, information, coordination, and communication. Comprehensive Emergency Management(CEM) An integrated approach to the management of emergency programs and activities for all four emergency phases(mitigation, preparedness, response, and recovery), for all types of emergencies and disasters(natural and man-made), and for all levels of government(local, state, and federal)and the private sector. Damage Assessment The appraisal or determination of the actual effects resulting from man-made or natural disasters. Damage Survey Report(DSR) A comprehensive engineering report prepared by a federal-state-local team that outlines the scope of work and estimated cost of repairs at each site of damage that has occurred as a result of disaster. Decontamination, Radiological The reduction or removal of the health hazard resulting from contaminated materials. Disaster The occurrence or imminent threat of widespread or severe damage, injury, or loss of life or property resulting from any natural cause or cause of human origin, including but not limited to fire, flood, earthquake, wind, storm, wave action, • hazardous substance incident, oil spill or other water contamination requiring emergency action to avert danger or damage, volcanic activity, epidemic, air pollution, blight, drought, infestation, explosion, civil disturbance, or hostile military or paramilitary action. Disaster Council The group of City administrators responsible for direction and control of City operations during a disaster or emergency. Emergency Alert System (EAS) Consists of broadcast stations and interconnecting facilities that have been authorized by the Federal Communications Commission to operate in a controlled manner during a war, state of public peril or disaster, or other national emergency as provided by the Emergency Broadcast System Plan. Emergency Operations Center(EOC) The protected site from which civil government officials(municipal, county, state, and federal)exercise direction and control in an emergency. Emergency Operations Plan A brief, clear, and concise documented description of action to be taken or instructions to all individuals and local government services stating what will be done in the event of an anticipated emergency. The plan will state the method or scheme for taking coordinated action to meet the needs of the situation. It will state the action to be taken, identify by whom, and will address what, when, and where based on predetermined assumptions, objectives, capabilities, direction, . and control in a civil defense emergency. Revised 7/03 41 CITY OF FORT COLLINS EMERGENCY OPERATIONS PLAN PART 4-ANNEXES Emergency Shelter A form of lodging that provides for the communal care of individuals or families made homeless by a major disaster or an emergency. Evacuation Organized, timed, and supervised dispersal of civilians from dangerous and potentially dangerous areas, their reception and care in safety areas, and their return to their own home communities. Federal Emergency Management Agency(FEMA) The federal agency responsible for the federal government's portion of the comprehensive emergency management program. It consists of a national office in Washington, D.C. and ten regional offices, one of which is in the Denver Federal Center. Five Hundred Year Floodplain The 500-year floodplain(or 0.2 percent chance flood plain) refers to that area that is subject to inundation from a flood having a 0.2 percent chance of being equaled or exceeded in any given year. Flash Flood Watch An advisory issued by the National Weather Service indicating that heavy rains, occurring or expected to occur, may soon cause flash flooding in certain areas. Flash Flood Warning An advisory issued by the National Weather Service indicating that flash flooding is occurring or imminent on certain streams or designated areas, and that immediate action should be taken by those threatened. Flood/Fiooding A general and temporary condition of partial or complete inundation of normally dry land areas from the overflow of inland and/or tidal waters, and/or unusual and rapid accumulation of runoff of surface waters from any source. Floodplain Any area that is subject to flooding -generally the lowland and relatively flat areas adjoining inland and coastal waters. Flood Warning A forecast of impending flooding, given by radio, television, and local government emergency forces. A flood warning message identifies the expected severity of flooding, the affected river, and when and where the flooding will begin. Hazardous Materials(HAZMAT) Any element, compound, or combination thereof, which is flammable, corrosive, detonable, toxic, radioactive, an oxidizer, an etiologic agent, or highly reactive, and which, because of handling, storing, processing, or packaging, may have detrimental effects upon operating and emergency personnel, the public, equipment and/or the environment. Incident Command System(ICS) A standardized method of managing emergency incidents based on a common organizational structure, common terminology, common operating procedures, and known qualifications of agency operating personnel; used on-scene or to coordinate two or more on-scene operations. Revised 7/03 42 CITY OF FORT COLLINS EMERGENCY OPERATIONS PLAN PART 4—ANNEXES - - • Local Emergency The actual or threatened existence of conditions of disaster or of extreme peril to the safety of persons and property within the City, including but not limited to: fire, flood, storm, earthquake, epidemic, infestation, explosion, aircraft crash, hazardous substance incident, oil spill or other contamination of air or water requiring immediate action to avert danger or damage;water or power shortage, civil disturbance, hostile military or paramilitary action; or any other declared disaster that requires the aid and assistance of outside, local, state or federal agencies. Major Damage A structure that has received substantial damage but is technically and economically feasible to repair. Major Disaster Any flood, drought, fire, hurricane, earthquake, storm, or other catastrophe in any part of the United States which, in the determination of the President, is or threatens to be of sufficient severity and magnitude to warrant disaster assistance by the Federal Government to supplement the efforts and available resources of state and local governments in alleviating the damage, hardship, or suffering caused thereby. National Weather Service The branch of the National Oceanic and Atmospheric Administration (NOAA)that forecasts and issues weather watches and warnings. • NOAA Weather Radio A broadcast system that furnishes continuous weather messages around the clock on dedicated, very high frequencies. It is a part of the warning system. One Hundred Year Floodplain The 100-year floodplain (or 1 percent chance flood plain) refers to areas that are subject to inundation from a flood having a 1 percent chance of being equaled or exceeded in any given year. Preparedness Those activities, programs, and systems that exist prior to an emergency that are used to support and enhance response to an emergency or disaster. Public Assistance The federal financial assistance provided to state and local governments or to eligible private nonprofit organizations for disaster-related requirements. Recovery Those long-term activities and programs beyond the initial crisis period of an emergency or disaster designed to return all systems to normal status or to reconstitute these systems to a new state that is less vulnerable. Response Those activities and programs designed to address the immediate and short-term effects of the onset of an emergency or disaster. • Revised 7/03 43 , CITY OF FORT COLLINS EMERGENCY OPERATIONS PLAN , PART 4-ANNEXES Severe Blizzard Warning An advisory issued by the National Weather Service when very heavy snowfall is expected, with winds of at least 45 miles per hour and temperatures of 10 degrees or lower. Special Flood Hazard Area The land in the floodplain within a community, subject to a one percent or greater chance of flooding in any given year, which is mapped and regulated by the Federal Emergency Management Agency. Title III Also known as the'Emergency Planning and Community Right-to-Know Act of —"1986"this law establishes requirements for federal, state, and local governments and industry regarding emergency planning and"community right-to-know" reporting on hazardous and toxic chemicals. Tornado Watch An advisory issued by the National Weather Service indicating tornadoes may occur in certain areas. Watches specify a time period and an area where tornados are possible, and are disseminated to the public through radio, television, and NOAA weather radio. Tornado Warning An advisory issued by the National Weather Service when a tornado has been sighted or indicated by radar.Warnings describe the area that could be affected. If a warning is issued, citizens should take cover immediately. Travelers Advisory Issued by the National Weather Service when ice and snow are expected to hinder travel but not seriously enough to require warnings. Volunteer A person who, of his/her own free will, assumes responsibility for the performance of a task in the civil defense program for which he/she receives no salary. Winter Storm Watch An advisory issued by the National Weather Service indicating a threat of severe winter weather in a particular area. Winter Storm Warning An advisory issued by the National Weather Service when heavy snow(expected snowfall of four inches or more in a 12-hour period, or six inches or more in a 24- hour period)is expected to fall. Revised 7/03 - - 44 .