HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 02/15/2000 - RESOLUTION NO. 26 APPROVING THE SEMAP CERTIFICATIO AGENDA ITEM SUMMARY ITEM NUMBER: 6DATE: February 15, 2000
FORT COLLINS CITY COUNCIL STAFF:
• Julie Love
SUBJECT:
Resolution No.26 Approving the SEMAP Certification for the Authority for Submission to the U.S.
Department of Housing and Urban Development.
RECOMMENDATION:
Staff recommends adoption of the Resolution.
EXECUTIVE SUMMARY:
The Section 8 Management Assessment Program(SEMAP)was established to objectively measure
public housing agency performance in key Section 8 tenant-based assistance program areas.
SEMAP is intended to enable HUD to ensure program integrity and accountability by identifying
management capabilities and deficiencies.
Housing Authorities (HAs) must submit the HUD-required SEMAP certification form within 60
calendar days after the end of its fiscal years. The certification must be approved by Housing
Authority Board resolution and be signed by the board of commissioners' chairperson and by the
executive director.
Upon receipt of the SEMAP certification,HUD will rate the HAs'performance under each SEMAP
indicator and prepare a profile which shows the rating for each indicator. HAs with SEMAP scores
of at least 90 percent shall be rated high performers. HAs with SEMAP scores of 60 to 89 percent
shall be rated standard. HAs with scores of less than 60 percent shall be rated troubled.
Attached is a summary of the SEMAP indicators,how they are verified,and the potential points for
each indicator. Many of the indicators are verified through electronic submission of data to HUD
or through the annual audit. The internal calculation of the SEMAP score shows the Fort Collins
Housing Authority and Larimer County Housing Authority rankings as Standard Performer.
Chart Summarizing Final SEMAP Indicators
- .
Selection from the Independent Auditor(IA) 15 points HA has written policy which the HA follows
Waiting List
report based on a random
sample of files) 0 points Does not have policy or does not follow policy
2) Rent IA annual report(basedon a 20 points HA has written method and HA documents at least 98%of units at
Reasonableness random sample of files) initial lease
15 points Same as above, but 80 to 97% of units have RR documentation
0 points Does not meet above criteria
3) Determination of IA annual report(based on a 20 points. In at least 90%of sample files,the HA obtains and uses third party
Adjusted Income random sample of files) verifications of reported income(or file documents why it was not
obtained); the HA applies the correct deductions;and the HA uses
the appropriate utility allowances for the leased unit
15 points Same as above, but 80-89%
0 points Does not meet criteria above
4) Utility Allowance IA annual report 5 points HA reviewed utility rate data within last twelve months and adjusted
Schedule schedule if there had been a change of 10%or more in a utility rate
since last schedule revision
. 0 points HA has not reviewed or has not adjusted schedule if required
5) HOS Quality IA annual report (cross-sec- 5 points 5%of approved unit inspections are reinspected for quality control
Control lion of files with recent
Inspections reinspections) 0 points Adequate sample not reinspected
6) HQS IA annual report (sample of 10 points HA takes appropriate action: correction of life-threatening
Enforcement files with failed inspections) deficiencies within 24 hours and in at least 98%of sample files, all
HQS deficiencies corrected within 30 days (or within extension
period)
0 points The audit report does not support the above statement
7) Expanding IA annual report 5 points 1)HA has written policy and 2)takes actions to encourage
Housing participation by owners outside poverty areas 3)provides maps of
Opportunities jurisdiction and neighboring jurisdictions 4)provides lists of owners
willing to rent to Section 8 or organizations to help families find units
outside poverty areas 5) explains portability in briefings and
providing contacts at neighboring HAs 6)analyzes families'
difficulties finding units and seeks HUD approval for area exception
rent if applicable.
0 points Review does not support above statement.
8) FMR Limit and MTCS data and reports 5 points Excluding over-the-FMR tenancies,at least 98%of initial certificate
Payment gross rents are at or below FMR/exception rent and voucher
�tandard payment standard is not greater than FMR/exception rent and is not
less than 80% of FMR/exceplion rent limit(unless approved by
HUD)
0 points Any of the above is not true
PHADA Advocate 7 hup:awww.phada.ur_ house September 1-4, 1 NNS
Chart Summarizing Final SEMAP Indicators
Indicator How Verified Potential Points
9) 46nual MTCS data and reports 10 points Less than 5%of reexams are conducted late meaning they are less
Reexaminations than or equal to 2 months overdue
<: 5 points 5-10% meet above criteria
0 points More than 10% are late
10)Correct Tenant MTCS data and reports 5 points 2% or fewer rent calculation errors
Rent
Calculations 0 points More than 2%rent calculation errors
11)Pre-contract MTCS data and reports 5 points 98% or more of units passed before HAP contract effective date
HOS
Inspections 0 points Fewer than 98% passed before HAP effective date
IvITCS data and reports 10 points F-ewerthan5%of HOS inspections are more than 2 months overdue
12)Annual HOS
Inspections 5 points 5 :o 10%of HOS annual inspections are more than 2 months
o.ardue
0 points 1'% or above
13)Lease-Up Average number of units 20 points 93% or more of budgeted units are leased
leased last HA fiscal year di-
vided by number of units bud- 15 points 9i-97%
geted last fiscal year'
0 points L ass than 95%
Calculated Dy HUD using year-end-statement figures and budget
14)(a) Family From MTCS data,the number 5 points H:..has filled 80%or more of mandatory FSS slots
Self-Sufficiency of families currently enrolled
(FSS) in FSS divided by the number 3 points HA. has filled 60 to 79% of mandatory slots
Enrollment of mandatory FSS slots
0 points HP has filled fewer than 60% of slots
(b) Percent of MTCS 5 points 3C%or more FSS families have escrow balances
FSS Participants
with Escrow 0 points F•3wer than 30%of FSS families have escrow balances
Account
Balances
Bonus Indicator Verified with data on SEMAP 5 points If half or more of all Section 8 families with children reside in low
Deconcentration:For certification and IA annual au- poverty census tracts, OR the percent of Section 8 families with
HAs with dit report children who moved to low poverty census tracts during the HA's last
Metropolitan FMR fiscal year is at least 2%higher than the percentage of all Section 8
Area Jurisdictions families with children who resided in low poverty census tracts at the
Only end of the last HA fiscal year. OR if the percentage of Section 8
families with children who moved to low poverty census tracts dv
the last two HA fiscal years is at leas!2%higher than the perce.
all Section 8 families with childrer who resided in low poverty census
tracts at the end of the second to last HA fiscal year.
September 14, 1998 hnp i.w•ww phada.or,Hiouse PHAD.A Advocate
RESOLUTION NO. 26
OF THE BOARD OF COMMISSIONERS OF THE FORT COLLINS
. HOUSING AUTHORITY APPROVING THE SEMAP CERTIFICATION
FOR THE FORT COLLINS AND LARIMER COUNTY HOUSING AUTHORITIES
FOR SUBMISSION TO THE U.S. DEPARTMENT OF
HOUSING AND URBAN DEVELOPMENT
WHEREAS,federal regulations require that any housing authority administering a Section
8 tenant-based assistance program must annually submit to the U.S. Department of Housing and
Urban Development(HUD)a Section 8 Management Assistance Program("SEMAP")certification
within 60 days after the end of its fiscal year; and
WHEREAS,the SEMAP certification reviews the performance of each housing authority and
provides assurance to HUD that there is no evidence of seriously deficient performance by the
housing authority; and
WHEREAS, HUD uses the SEMAP certification and other data to assess the management
capabilities of housing authorities and to assign overall performance rating to such authorities; and
WHEREAS, the SEMAP certification must be approved by resolution of the Housing
Authority Board and signed by the Board of Commissioners Chairperson and by the Executive
Director; and
• WHEREAS,on December 31, 1995,the Fort Collins Housing Authority("FCHA")entered
into an agreement with the Larimer County Housing Authority ("LCHA")under which the LCHA
assigned to the FCHA all of its powers,functions,duties and responsibilities as a housing authority
under Section 29-4-501 et seq.of the Colorado Revised Statutes,and the FCHA agreed to accept and
discharge all of such powers, duties, functions and responsibilities; and
WHEREAS,the Executive Director has prepared for review by the Board proposed SEMAP
certifications for the Fort Collins Housing Authority and for the Larimer County Housing Authority,
and has recommended their approval.
NOW,THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS that
the SEMAP certifications attached hereto as Exihibit"A" and "B", and incorporated herein by this
reference,are hereby approved by the Board for execution by the Chair and the Executive Director.
Passed and adopted at an adjourned meeting of the Council of the City of Fort Collins, Ex
officio the Board of Commissioners of the Fort Collins Housing Authority, held this 15th day of
February, A.D. 2000.
Mayor, Ex officio Chairperson
ATTEST:
• Secretary
EXHIBIT "A"
Section 8 Management Assessment U.S.Department of Housing OMB Approval No.2577-0215(exp. V3112000)
and Urban Development
Program (SEMAP) Office of Public and Indian Housing
. Certification
Public reporting burden for this collection of information is estimated to average 5.0 hours per response,Including the time for reviewing instructions,
searching existing data sources,gathering and maintaining the data needed,and completing and reviewing the collection of information. This agency may
not conduct or sponsor, and you are not required to respond to,a collection of information unless it displays a currently valid OMB control number.
This collection of information is required by 24 CFR sec 985.101 which requires a Housing Agency(HA)administering a Section 8 tenant-based assistance
program to submit an annual SEMAP Certification within 60 days after the end of its fiscal year. The information from the HA concerns the performance
of the HA and provides assurance that there is no evidence of seriously deficient performance. HUD uses the information and other data to assess HA
management capabilities and deficiencies.and to assign an overall performance rating to the HA. Responses are mandatory and the information collected
does not lend itself to confidentiality.
Instructions: Respond to this certification form using the HA's actual data.
HA Name I For HA Fiscal Year Ending Submission Date
Fort Collins Housing Authority 1 1999 02/16/2000
Check here if the HA expends less than$300,000 a year in Federal awards:77
Indicators 1 -7 will not be rated if the HA expends less than S300.000 a year in a eral awards and its Section 8 programs are not audited
for cor. pliance with regulations by an independent auditor. An HA that expends less than S300,000 in Federal awards in a year must still
complete the certification for these indicators.
Performance Indicators
1. Selection from the Waiting List (24 CFR 982.54(d)(1)and 982204(a))
(a) The HA has written policies in its administrative plan for selecting applicants from the waiting list.
HA Response Yes 54� No —
(b) -he HA's quality control samples of applicants reaching the top of the waiting list and admissions show that at least 98%of the families in the samples
were selected from the waiting list for admission in accordance with the HA's policies and met the selection criteria that determined their places on the
wa-ong list and :heir order of selection.
HA Response Yes No —i
2. Reasonable Rent. (24 CFR 982.4.982.54(d)(15).982.158(0(7)and 982.503)
(a'. 7ne HA nas and implements a reasonable written method to determine and document for each unit leased that the rent to owner is reasonable based
on curent rents for comparable unassisted units(i)at the time of initial leasing,(it)before any increase in the rent to owner,and(III)at the HAP contract
a.nnrversary if there is a 5 percent decrease in the published FMR in effect 60 days before the HAP contract anniversary. The HA's method takes into
consideration ne loca:lon. size, type, quality, and age of Me program unit and of similar unassisted units, and any amenities, housing services,
maintenance or utilities provided by the owners.
HA Response Yes No
(c) `he HA's quality control sample of tenant files for which a determination of reasonable rent was required shows that the HA followed its written method
tc cetermine reasonable rent and documented its determination that the rent to owner is reasonable as required for(check one):
HA Response At least 98%of units sampled 80 to 97%of units sampled : Less than 80%of units sampled
3. Ce!erminaaon of Adjusted Income. (24 CFR part 5,subpart F and 24 CFR 982.516)
Is HA quality control sample of tenant files shows that at the time of admission and reexamination,the HA property obtained third party verification
of adjusted income or documented why third parry verification was not available;used the verified information in determining adjusted income:properly
arrauted allowances:and.where the family is responsible for utilities under the lease,the HA used the appropriate utility allowances for the unit leased
in^etermm rig the gross rent for(check one): -
HA Response 4r At least 90%of files sampled 80 to 89%of files sampled C; Less than 80Ydof files sampled
4. Utdmy Allowance Schedule. (24 CFR 982.517)
'he HA maintains an up-to-date utility allowance schedule. The HA reviewed utility rate data that it obtained within the last 12 months,and adjusted
::s utility allowance schedule if there has been a change of 10%or more in a utility rate since the last time the utility allowance schedule was revised.
HA Response Yes No
5 HOS Quality Control Inspections. (24 CFR 982.405(b))
An HA supervisor(or other qualified person)reinspected a sample of units during the HA fiscal year,which met the minimum sample size required by
HUD(see 24 CFR 985.2), for quality control of HQS inspections. The HA supervisor's reinspected sample was drawn from recently completed HQS
:inspections and represents a cross section of neighborhoods and the work of a was section of inspectors.
HA Response Yes I No Y,
6. I-CS Enforcement. (24 CFR 982.404)
?ne r A quarry control sample of case files with failed HQS inspections shows that,for all cases sampled,any cited life-threatening HQS deficiencies
wer9 corecled within 24 hours from the inspection and,all other cited HQS deficiencies were cored d within no more than 30 fDlendar days from the
,inspection or any HA-approved extension,of.if HQS deficiencies were not corrected within the required time frame,the HA stopped housing assistance
payments oeginnmg no later than the first of the month following Me correction period,or took prompt and vigorous action to enforce the family obligations
for( One):Response
_—
HA Response x At least 98:of cases sampled Lass than 98'/s of cases sampled
form HUD-52648(6/99)
Pre..r,..:.-t::nn.s onsniwe Page 1 of 3 ref.24 CFR Part 985
7. Expanding Housing Opportunities. (24 CFR 982.54(dx5),982.153(b)(3)arid(bx4),982.301(a)and 983.301(b)(5)and(b)(13)) (Applies orgy to HAs with
Jurisdiction in metropolitan FMR areas).
Check here if not applicable:
(a) The HA has a written policy to encourage participation by owners of units outside areas of poverty or minority concentration which clearly delineates
areas in its jurisdiction that the HA considers areas of poverty or minority concentration,and which Includes actions the HA will take to encourage owner
Participation. f �
HA Response Yes No L_J
(b) The HA has documentation that shows that it took actions indicated in its written polity to encourage participation by owners outside areas of poverty
and minority concentration.
HA Response Yes No
(c) The HA has prepared maps that show various areas,both within and neighboring its jurisdiction,with housing opportunities outside areas of poverty
and minority concentration;the HA has assembled information about job opportunities,schools and services in these areas;and the HA uses the maps
and related information when briefing certificate and voucher holders.
HA Response Yes = No O
(d) The HA's information packet for certificate and voucher holders contains either a list of owners who are willing to lease,or properties available for
lease,under the rental voucher or certificate programs,or a list of other organizations that will help families find units and the list includes properties or
organizations that operate outside areas of poverty or minority concentration.
HA Response Yes 77 No
(e) The HA's information packet includes an explanation of how portability works and includes a list of neighboring HAs with the name,address and
telephone number of a portability contact person at each.
HA Response Yes No r--1;
(f) The HA has analyzed whether certificate and voucher holders have experienced difficulties in finding housing outside areas of poverty or minority
concentration and,where such difficulties were found,the HA has considered whether it is appropriate to seek approval of area exception rents in any
part of is jurisdiction and has sought HUD approval when necessary.
HA Response Yes No
8. FMR Limit and Payment Standards. The initial gross rents for at least 98%of units newly leased under the rental certificate program,other than over-
FMR tertancLm are at or below the applicable FMR or approved ex seiptlon rent limits and the HA has adopted clurent payment standards for the rental
voucher program by unit size for each FMR area in the HA jurisdiction and,if applicable,for each HUD-approved exception rent area,which do not exceed
the current applicable FMR or HUD-approved exception rent limits and which are not less than 60 percent of the current FMR/exception rent limit(unless
a lower percent is approved by HUD)_ (24 CFR 982508(a)and 505(b)(3))
HA Response Yes �; No L_
Enter cuff an(
F.MMR`s and payment standards(PS) Q
0-BR FMR 1-BR FMR �5`4� 2-BR FMR 1, 3-BR FMR 1¢_y__ 4-BR FMR �9
PS y3S PS SLR) PS I ,(�_ PS c2� PS
If the HA has jurisdiction in more than one FMR area,a ndior H H LID has approved exception rent areas,attach similar FMR and p ayment standard
comparisons for each FMR and exception rent area.
9. Annual Reexaminations. The HA completes a reexamination for each participating family at least every 12 months. (24 CFR 5.617)
HA Response Yes 27 No
10. Correct Tenant Rent Calculations. The HA correctly calculates tenant rent in the rental certificate program and the family's share of the rent to owner
in the rental voucher program. (24 CFR 982,Subpar K)
HA Response Yes g' No -'
11. Precontract HOS Inspections. Each newly leased unit passed HOS inspection before the beginning date of the assisted lease and HAP contract. (24 CFR
982.305)
HA Response Yes g No
12. Annual HOS Inspections. The HA inspects each unit under contract at least annually. (24 CFR 982.405(a))
HA Response _Yes No
13. Lease-Up. The HA executes assistance contracts on behalf of eligible families for the number of units that has been under budget for at least one year.
HA Response Yes 1 No
14a. Family SeffSufioency Ervollawt(Applies only to HAS required to administer an FSS prograrn). The HA has enrolled families in FSS as required. (24 CFR 984.105)
HA Response
a. Number of mandatory FSS slots(Count units funded under the FY 1992 FSS Incentive awards and in FY 1993 and later
through the 2nd to last completed Federal FY. Exclude units funded in connection with Section 8 and Section 23 project.
based contract terminations;public housing demolition,disposition and replacement;HUD multifamily property sales;
prepaid or terminated mortgages under section 236 or section 221(d)(3);and Section 8 renewal funding. Subtract the
number of families that successfully completed their contracts on or after 1012111998.) L�
or,Number of mandatory FSS slots under HUO-approved exception
foam HUO-52648(6/99)
Previous edition is obsolete Page 2 of 3 rel.24 CFR Part 985
It. Number of FSS families currently enrolled
c. Portability. If you are the Initial HA,enter the number of families currently entailed in your FSS program,but who have
. moved under portability and whose Section 8 assistance is administered by another HA
Percent of FSS slots filled(b+c divided by a)
or,Not Applicable =
141b. Percent of FSS Participants with Escrow Account Balances(Applies only to HAs required to administer an FSS program). The HA has made progress
in supporting family self-sufficiency as measured by the percent of currently enrolled FSS families with escrow account balances. (24 CFR 984.305)
HA Response Yes ® No =
a. Portability If you are the Initial HA.enter the number of families with FSS escrow accounts currently enrolled in your
FSS program,but who have moved under portability and whose Section 8 assistance is administered by another HA
or,Not Applicable 19
Deconcentratlon Boma Indicatw (Optional and only for HAs with Misdiction in metropolitan FMR areas).
The HA is submitting with this certification data which show that
(1) Half or roped all Section 8 families with children assisted by the HA in its principal operating area resided in low poverty census tracts at the and of the last
HA FY;
(2) The percent of Section 8 mover families with children who moved to low poverty census tracts in the HA's principal operating area during the last HA FY is at
least two percentage pokes higher than the percent of all Section 8 families with children who resided ki low poverty census tracts at the end of the last HA FY;
or
(3) The percent of Section 8 mover families with children who moved to low poverty census tracts in the HA's principal operating area over the last two HA
FYs is at least two percentage points higher than the percent of all Section 8 families with children who resided in low poverty census tracts at the and
of the second to last HA FY.
HA Response Yes �,11 No r� If yes,attach completed deconcentratlon bonus Indicator addendum.
I hereby certify that,to the best of my knowledge,the above responses under the Section 8 Management Assessment Program(SEMAP)are true and accurate
for the HA fiscal year indicated above. I also certify that,to my present knowledge,mere is not evidence to indicate seriously deficient performance that casts
doubt on the HA's capacity to administer Section 8 rental assistance in accordance with Federal law and regulations.
Warning: HUD will PcseaAe false claims and statements. C invicdon may result in crir nal and/or civil penatm. (18 U.S.C. 1001,1010, 1012; 31 U.S.C.3729,3802)
Executive Director,signature&date Chairperson Board of Commissioners,signature&date
X X
The HA may include with its SEMAP certfiwdon any information bearing on the accuracy or completeness of the Wormabon used by the HA in providing its certification.
form HUD-52648(6199)
Previous mition is ohsolere Page 3 of 3 ref. 24 CFR Part 985
EXHIBIT "B"
Section 8 Management Assessment U-S.Department of Housing OMB Approval No.2577-0215(exp.1131/2000)
and Urban Development
Program (SEMAP) Office of Public and Indian Housing
Certification
Public reporting burden for this collection of information is estimated to average 5.0 hours per response.Including the time for reviewing Instructions,
searching existing data sources,gathering and maintaining the data needed,and completing and reviewing the collection of information. This agency may
not conduct or sponsor,and you are not required to respond to,a collection of information unless it displays a currently valid OMB control number.
This collection of information is required by 24 CFR sec 985.101 which requires a Housing Agency(HA)administering a Section 8 tenant-based assistance
program to submit an annual SEMAP Certification within 60 days after the end of its fsai year. The information from the HA concerns the performance
of the HA and provides assurance that there is no evidence of seriously deficient performance. HUD uses the information and other data to assess HA
management capabilities and deficiencies,and to assign an overall performance rating to the HA Responses are mandatory and the Information collected
does not lend itself to confidentiality.
Instructions: Respond to this certification form using the HA's actual data.
HA Name For HA Fiscal Year Ending Submission Date
Larimer County Housing Authority 1999 02/16/2000
Check here if the HA expends less than $300,0fi0 a year in Federal awards: 11
Indicators 1 -7 will not be rated if the HA expends less than$300,000 a year in Viral awards and its Section 8 programs are not audited
for compliance with regulations by an independent auditor. An HA that expends less than S300,000 in Federal awards in a year must still
complete the certification for these indicators.
Performance Indicators
1. Selection from the Waiting List. (24 CFR 982.54(d)(1)and 982.204(a))
(a) The HA has written policies in its administrative plan for selecting applicants from the waiting list.
HA Response Yes X No
(b) The HA's quality control samples of applicants reaching the top of the waiting list and admissions show that at least 98%of the families in the samples
were selected from toe waiting list for admission in accordance with the HA's policies and met the selection criteria that detemImed their places on the
waiting list and their order of selection.
HA Response Yes No
2. Reasonable Rent. (24 CFR 982.4, 9a2.54(d)(15), 982.158(0(7)and 982.503)
(a) The HA has arc implements a reasonable written method to detemhine and document for each unit leased that the rent to owner is reasonable based
• on current rents tot comparable unassisted units(i)at me time of initial leasing,(ii)before any increase in the rent to owner,and(iii)at the HAP contract
anniversary if there.s a 5 percent decrease in the published FMR in effect 60 days before:he HAP contract anniversary. The HA's method takes into
consideration the location, size, type. quality, and age of the program unit and of similar unassisted units, and any amenities, housing services,
maintenance or utilities provided by the owners.
HA Response Yes No
(b) The HA's quality control sample of tenant files for wnicn a determination of reasonabie rent was required shows that the HA followed its written method
to deternme reasonaoie rent and documented its determination that the rent to owner Is reasonable as required for(check one):
HA Response At least 98% of units sampled 80 to 97%of units sampled Less than 80%of units sampled
3. Determination of Adjusted Income. (24 CFR part 5. subpart F and 24 CFR 982.516)
The HA's quality control sample of tenant fees shows that at the time of admission and reexamination,the HA properly obtained third parry verification
of adjusted income or documented why third party verification wilts not available:used the verified information in determining adjusted income:property
attributed allowances:and.where the family is responsible for utilities under the lease,the HA used the appropriate utility allowances for the unit leased
in determining the gross rent for(cneck one):
HA Response At least 90%of files sampled 80 to 89%of files sampled _� Lass than 80%of files sampled
4. Utility Allowance Schedule. (24 CFR 952.517)
The HA maintains an up-to-date utility allowance schedule. The HA reviewed utility rate data that it obtained within the last 12 months,and adjusted
its utility allowance schedule if there has been a change of 10%or more in a utility rate since the last time the utility allowance schedule was revised.
HA Response Yes No X
5. HOS Quality Control Inspecuons. (24 CFR 982 405(b))
An HA supervisor(or other qualified person)reinspected a sample of units during the HA fiscal year,which met the minimum sample size required by
HUD(see 24 CFR 985.2),for quality control of HOS inspections. The HA supervisors reinspected sample was drawn from recently completed HQS
inspections and represents a toss section of nelghboroods arid the work of a cross section of inspectors.
HA Response Yes No —�
6. HOS Enforcement. (24 CFR 982404)
The HA's quality control sample of case files with failed HQS inspections shows that,for all cases sampled,any cited life-threatening HQS deficiencies
were corrected within 24 nours from the inspection and,all other cited HOS deficiencies were connected within no more than 30 calendar days from the
inspection or any HA-aocroved extension,or,if HOS deficiencies were not corrected within the required time frame,the HA stopped housing assistance
payments beginning no later than the first of the month following the connection period,or took prompt and vigorous action to enforce the family obligations
. (check one):H __
HA Response x At least 98%of cases sampled Less than 98;:of cases sampled
farm HUD-52048(6/99)
Previous edrt:nn is obsolete Page 1 of 3 ref.24 CFR Part 985
7. Expanding Housing Opportunities. (24 CFR 982.54(dx5),982.153(ti and(bN4),982.301(a)and 983.301(b)(5)and(bx13)) (Applies only to HAs with
jurisdiction in metropolitan FMR areas).
Check hen If not applicable:
(a) The HA has a written policy to encourage participation by owners of units outside areas of poverty or minority concentration which clearly delineates
areas in its jurisdiction that the HA considers areas of poverty or minority concentration,and which includes actions the HA will take to encourage owner
Participation.
HA Response Yes No O
(b) The HA has documentation that shows that it took salons indicated in its written policy to encourage participation by owners outside areas of poverty
and minority concentration.
HA Response Yes O No O
(c) The HA has prepared maps that show various areas,both within and neighboring its jurisdiction,with housing opportunities outside areas of poverty
and minority concentration;the HA has assembled information about job opportunities,schools and services in these areas;and the HA uses the maps
and related information when briefing certificate and voucher holders.
HA Response Yes = No =
(d) The HAs information packet for certificate and voucher holders contains either a list of owners who are willing to lease,or properties available for
lease,under the rental voucher or certificate programs,or a list of other organizations that will help families find units and the list includes properties or
organizations that operate outside areas of povre�rty or minority concentration.
HA Response Yes '= No U
(e) The HA's information packet includes an explanation of how portability works and includes a list of neighboring HAS with the name,address and
telephone number of a portability contact person at each.
HA Response Yes ,r_ No
(f) The HA has analyzed whether certificate and voucher holders have experienced difficulties in finding housing outside areas of poverty or minority
concentration and,w^ere such difficulties were found,the HA has considered whether it is appropriate to seek approval of area exception rents in any
part of its junsdichon and has sought HUD approval when necessary.
HA Response Yes No
8. FMR Limit and Payment Standards. The initial gross rents for at least 98%of units newly leased under the rental cerdfirate,program,other than over-
FMR tenancies,are at or below the applicable FMR or approved exception rent limits and the HA has adopted current payment standards for the rental
voucher program by unit size for each FMR area in the HAjunsdiction and,if applicable,for each HUD-approved exception rent area,which do not exceed
the current applicable FMR or HUD-aporoved exception rent limits and which are not less than 80 percent of the current FMR/exception rent limit(unless
a lower percent is approved by HUD)_ (24 CFR 982.508(a)and 505(bg3))
HA Response Yes 7 No -�
Enter current FMRs and payment standards(PS)
0-BR FMR - s' 1-8R FMR -�yl 2-BR FMR W.�( 3-BR FMR q�� 4-BR FMR 1 D
PS __L-'u PS —4\ PS�i PS Ham— PS _ I D S Le
If the HA has j urisdictlon In more than one FMR area,and/or H HUD has approved exception rent areas,attach similar FMR and payment standard
comparisons for each FMR and exception rent area.
9. Annual Reexaminations. The HA completes a reexamination for each par apating family at least every 12 months. (24 CFR 5.617)
—_-HA Response_ Yes _ No
10. Correct Tenant Rent Calculations. The HA correctly calculates tenant rent in the rental certificate program and the family's share of the rent to owner
in the rental voucher program. (24 CFR 982,Subpart K)
HA Response Yes X No I!
11, Precontraa HOS Inspections. Each newly leased unit passed HOS inspection before the beginning date of the assisted lease and HAP contract (24 CFR
982.305)
HA Response Yes g No _J
12. Annual HOS Inspections. The HA inspects each Una under contract at least annually. (24 CFR 9a2.405(a))
HA Response Yes No
13. Lease-Up. The HA executes assistance contracts on behalf of eligible families for the number of units that has been under budget for at least one year.
HA Response Yes �^ No
14a. Family SedSuffoerey Enrollment(Applies only to HAs required to administer an FSS program). The HA has enrolled families in FSS as required. (24 CFR 984.105)
HA Response
a. Number of mandatory FSS slots(Count units funded under the FY 1992 FSS incentive awards and in FY 1993 and later
through the 2nd to last completed Federal FY. Exclude units funded in connection with Section 8 and Section 23 projea-
based contract terminations; public housing demolition,disposition and replacement;HUD multifamily property sales:
prepaid or terminated mortgages under section 236 or section 221(d)(3):and Section 8 renewal funding. Subtract the
number of families trial successfully completed their contracts on or after 1012111998.)
or,Number of mandatory FSS slots under HUD-approved exception L—_1
form HUD-52648(6/99)
Previous edition s obsolete Page 2 of 3 ref. 24 CFR Part 985
b. Number of FSS families currently enrolled
C. Portability. If you are the Initial HA,enter the number of families currently enrolled in your FSS program,but who have
moved under portability and whose Section 8 assistance is administered by another HA
Percent of FSS slots filled(b+c divided by a)
or,Not Applicable X1
141p. Percent of FSS Participants with Escrow Account Balances(Applies only to HAs required to administer an FSS program). The HA has made progress
in supporting family self-sufficiency as measured by the percent of currently enrolled FSS families with escrow account balances. (24 CFR 984.305)
HA Response Yes = No =
a. Portability: If you are the Initial HA-enter the number of families with FSS escrow accounts currently enrolled in your
FSS program, but who have moved under portability and whose Section 8 assistance is administered by another HA
or,Not Applicable Y1
Deconcentration Bonus indicator (Optional and only for HAs with junsdichon in metropolitan FMR areas).r
The HA is submitting with this certification data which show that
(1) Half or more of all Section 8 fainAes with chkIren assisted by the HA in its principal operating area resided in low poverty census tracts at the end of the last
HA FY;
(2) The percent of Section 8 mover families with children who moved to low poverty census tracts in the HA's principal operating area during the last HA FY is at
least two percentage points higher than the percent of an Section 8 families with children who resided in low poverty census ractsat the end of the last HA FY;
or
(3) The percent of Section 8 mover families with children who moved to low poverty census tracts in the HA's principal operating area over the last two HA
FYs is at least two percentage points higher than the percent of an Section 8 famines with children who resided in low poverty census tracts at the end
of the second to last HA FY.
HA Response Yes No n If yes,attach completed deconcentratlon bonus Indicator addendum.
I hereby certify that.to the best of my knowledge,the above responses under the Section 8 Management Assessment Program(SEMAP)are true and accurate
for the HA fiscal year indicated above. 1 also certify that.to my present knowledge,there is not evidence to indicate seriously deficient perfomtance that casts
doubt on the HA's capacity to administer Section 8 rental assistance in accordance with Federal taw and regulations.
Warning: HL'D will prosecute false claims and statements. Conviction may resuh in criminal and/or civil penalties. (18 U.S.C.1001,1010,1012: 31 U.S.C.3729,3802)
Executive Director,signature 8 date Ciairpemort Board of Commissioners,signature 8 date
x x
• The I-A may indudewith its SEMAP certifiwdon any information beadngon theaccurdcyorcompleteness Of the information usedbythe HA in providing ds certification.
• form HUD-52648(6/99)
Previous edition s obsolete Page 3 of 3 ref.24 CFR Part 985