HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 03/18/2008 - CONSIDERATION AND APPROVAL OF THE MINUTES OF THE F ITEM NUMBER: 6
AGENDA ITEM SUMMARY DATE: March 18, 2008
FORT COLLINS CITY COUNCIL STAFF: Wanda Krajicek
SUBJECT
Consideration and Approval of the Minutes of the February 19, 2008 Regular Meeting.
February 19,2008
COUNCIL OF THE CITY OF FORT COLLINS, COLORADO
Council-Manager Form of Government
Regular Meeting-6:00 p.m.
A regular meeting of the Council of the City of Fort Collins was held on Tuesday, February 19,
2008, at 6:00 p.m. in the Council Chambers of the City of Fort Collins City Hall. Roll Call was
answered by the following Councilmembers: Brown,Hutchinson,Manvel, Ohlson, Poppaw,Roy,
and Troxell.
Staff Members Present: Atteberry, Krajicek, Roy.
Citizen Participation
Eric Sutherland,631 LaPorte Avenue,stated the Electric Energy Supply Policy,adopted by Council
directs the Fort Collins Utilities to pursue a plan to procure electrical energy from renewable sources
in order to delay additional fossil fuel generation yet using renewable energy credits does not
accomplish this goal. He believed a different approach was necessary to accomplish the goal.
Denise Rogers, 1503 Windcreek Court, member of the Affordable Housing Board, expressed
concern regarding the proposed Code changes to the Rental Housing Standards,Dangerous Building
Code and Exterior Property Maintenance Code. The Affordable Housing Board supports the
proposed changes to the Dangerous Building Code and the Rental Housing Standards that deal with
tenant health and safety. The Board opposes changes that deal with aesthetic issues such as
landscaping. The new requirements would place a significant financial burden on low income
households. The cost of complying with the new standards for rentals would then be passed on to
the tenants themselves and could price many renters out of their affordable housing. The proposed
changes to the Exterior Property Maintenance Code create the greatest burden for the lowest income
households. The proposed low interest loan programs to help these families are completely
inadequate.
Ray Czaplewski, 2012 Huntington Circle, stated his support for the proposed Exterior Property
Maintenance Standards. Older neighborhoods do not have homeowner associations to address
severe deterioration of individual properties which can reduce the quality, liveability and value of
old neighborhoods.
Reiner Lomb,6718 Avondale,Fort Collins Sustainability Group representative,encouraged Council
to adopt the proposal brought by the Climate Task Force. Council needs to find funding for the
measures included in the proposal.
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Lisa Olivas, 825 East Elizabeth,Fort Collins Sustainability Group representative,urged Council to
examine all recommendations given by the Climate Task Force to help Fort Collins reach to the
greenhouse gas emissions goal by 2010.
Paul Smith, 1980 Welch Street,requested Council adopt the Climate Task Force recommendations.
Any delay in implementing changes to reduce greenhouse gas emissions will be extremely
expensive.
Cheryl Distaso, 135 South Sunset,urged Council to adopt a resolution calling for withdrawal of U.S.
troops from Iraq. She encouraged Council to adopt the Climate Task Force recommendations. She
did not support the proposed changes to the Exterior Property Maintenance Code as the changes will
affect low income households in a negative way. She asked Council to halt discussion on newsracks
and focus on more important issues.
John Anderson, Fort Collins resident, asked Council to adopt the Climate Task Force
recommendations and consider lower targets than the Climate Task Force was recommending. He
did not believe purchasing renewable energy credits was of any benefit to the City.
Lloyd Walker, Fort Collins resident, urged Council to adopt the proposed changes to the Exterior
Property Maintenance Code. Neighborhood appearance does affect both the quality of life and the
value of a neighborhood and should be regulated.
Eric Kronwell, 1119 Monticello Court,stated the proposed changes to the Rental Housing Standards
are not necessary as the current Rental Housing Code requires that rental units comply with
"currently enacted"building codes. There have been many building code changes that have required
the Rental Housing Code also to be changed, so the Rental Housing Code is current.
Clint Skutchan, 719 Great Plains Court, thanked Council for the work session held on I-25
interchanges. He is a member of the Natural Resources Advisory Board and requested no meals be
served at Board meetings as too much funding is spent on meals and that could be redirected into
local programs. He called upon other Boards and Commissions to examine the funds spent on meals
and to consider, on a voluntary basis, discontinuing the purchase of meals and redirecting those
funds into local programming.
Nancy York, 130 South Whitcomb, expressed her concern regarding renewable energy credits,the
effect of the proposed changes to Exterior Property Maintenance Standards and the cost of upgrading
the I-25 interchanges.
Citizen Participation Follow-up
Councilmember Troxell asked for an accounting of funds spent on meals for Board meetings. City
Manager Atteberry noted that many Boards meet in the evening so members must come directly from
work to Board meetings. Providing a meal for Boardmembers is a small way the City can thank
those who volunteer.
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Councilmember Ohlson stated it is difficult to recruit citizens to serve on the City's Boards and
Commissions. The volunteers deserve a meal and it is a small price for the City to pay to encourage
citizens to share their expertise. Any accounting of meals provided should also include the cost
savings on consultant fees as citizens provide their expertise for free so the City does not need to hire
outside consultants.
Councilmember Ohlson asked staff to meet with Mr. Sutherland to determine his top five concerns
and then to provide answers to those questions to Mr. Sutherland and to Council.
Councilmember Ohlson stated newsracks was an issue brought before Council by the Downtown
Development Authority and Downtown Business Association and had been a topic of discussion for
five years.
Councilmember Roy agreed food should be provided for the volunteers that serve on the City's
Boards and Commissions. The City is spending approximately $400,000 outside of the state of
Colorado on renewable energy credits. He requested information on local renewable energy
production that could be created instead of buying renewable energy credits.
Mayor Hutchinson requested a work session on renewable energy credits. Renewable energy credits
(RECs) are one tool in Platte River Power Authority's portfolio. The use of RECs is supported by
the Electric Board and other groups. In recent months PRPA Board of Directors changed the policy
on renewable energy to reduce the amount of RECs from 83%to 50%. PRPA will shortly obligate
$20 million for renewable generation assets, primarily for wind power.
City Manager Atteberry stated Council received a formal request from the Downtown Business
Association Board to address the newsracks issue within the past year.
Agenda Review
City Manager Atteberry stated there were no changes to the published Agenda.
Councilmember Troxell withdrew Item #12 Second Reading of Ordinance No. 012, 2008,
Authorizing the Purchasing Agent to Enter into an Agreement to Finance Equipment by Lease-
Purchase.
Councilmember Ohlson withdrew Item#24 Resolution 2008-019 Authorizing the Mayor to Enter
Into an Agreement with the Colorado Department of Transportation for the Comprehensive Signal
Timing Project and Item 425 Resolution 2008-020 Authorizing the Mayor to Enter Into An
Agreement with the Colorado Department of Transportation for the Design, Construction and
Development of a Traffic Responsive Signal Timing System on Harmony Road from US Highway
287 to Interstate Highway 25.
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CONSENT CALENDAR
6. Consideration and Approval of the Minutes of the February 5. 2008 Regular Meeting.
7. Second Reading of Ordinance No.006,2008,Designating Grandview Cemetery 1900 West
Mountain Avenue, as a Fort Collins Landmark Pursuant to Chapter 14 of the City Code
Ordinance No. 006, 2008, unanimously adopted on First Reading on February 5, 2008,
designates Grandview Cemetery, 1900 West Mountain Avenue,as a Fort Collins Landmark.
The owner of the property, the City of Fort Collins, is initiating this request.
8. Second Reading of Ordinance No 007 2008 Appropriating Unanticipated Grant Revenue
in the Form of Grant Proceeds From the National Park Service in the Cultural Services and
Facilities Fund - Trail of Northern Colorado Grant Project.
The City was awarded a $100,000 grant from the National Park Service. This Ordinance,
unanimously adopted on First Reading on February 5, 2008, appropriates that grant money
in the Museum's Trails of Northern Colorado grant project.
9. Second Reading of Ordinance No. 008,2008 Appropriating Unanticipated Grant Revenue
in the General Fund Continuation of the Restorative Justice Restore Program
This Ordinance, unanimously adopted on First Reading on February 5, 2008, appropriates
funds received from a grant in the amount of$20,000 from the Bohemian Foundation for
salaries associated with the continued operation of the Restore Program.
10. Second Reading of Ordinance No 009 2008 Appropriating Prior Years Reserves in the
Downtown Development Authority Fund for Expenditure on Projects in Accordance with
the Downtown Plan of Development.
This Ordinance, unanimously adopted on First Reading on February 5, 2008, appropriates
unanticipated revenue from interest earnings in the amount of$754,374 and reappropriates
$713,667 from project savings from prior years appropriations. The DDA board has
authorized the expenditure on various projects and programs.
11. Postponement of Second Reading of Ordinance No.011.2008,Calling a Special Municipal
Election on June 10,2008 for the Pumose of Submitting to the Registered Electors a Citizen-
Initiated Charter Amendment That Would Authorize Collective Bargaining and Binding
Arbitration for City Employees to March 4, 2008.
On January 22,2008,the City Clerk's Office received an initiative petition to amend the City
Charter relating to collective bargaining. The Clerk's Office has completed its review of the
petition and has determined that the petition contains an insufficient number of signatures
to place the initiated measure on a special election ballot. Postponement of the Second
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February 19, 2008
Reading of Ordinance No. 011, 2008 to March 4, 2008, will give the petition circulators an
opportunity to file an amended petition by February 21, 2008.
12. Second Reading_of Ordinance No.012.2008,Authorizing the Purchasing Agent to Enter into
an Agreement to Finance E ui ment by Lease-Purchase.
As a result of a City technical energy audit done in 2006, the City is upgrading existing
lighting systems throughout 28 City facilities to improve energy efficiency. Ordinance No.
012, 2008, unanimously adopted on First Reading on February 5, 2008, authorizes the
Purchasing Agent to enter into a lease-purchase financing agreement for equipment purchase
with Koch Financial Corporation at 3.75% interest rate.
13. Second Readine of Ordinance No.013,2008,Authorizing the Conveyance of an Ownership
Interest in the New Museum/Discovery Science Center Facility to the Discovery Science
Center.
A partnership between the City and the Discovery Science Center(DSC) has been formed
to build and jointly operate a new museum/science center together in order to provide visitors
with an exceptional and unique experience combining science,history,nature and culture in
a new and very exciting way. This Ordinance, unanimously adopted on First Reading on
February 5,2008,conveys to the DSC an ownership interest in the new Museum/Discovery
Science Center facility, including the land. The ownership interest cannot be conveyed or
encumbered without the City's consent. Likewise, the City's ownership interest cannot be
conveyed or encumbered without the DSC's consent. Each Parry's ownership interest will
be equal to its financial contribution to the project. The City's interest will include the value
of the park land as the project will be constructed on land owned by the City on the east end
of Lee Martinez Park.
14. Second Readine of Ordinance No.0 14,2008,Designating the Saint Joseph Catholic Church
and Church Parish Center,300 West Mountain Avenue,as a Fort Collins Landmark Pursuant
to Chanter 14 of the City Code.
Ordinance No. 014, 2008, unanimously adopted on First Reading on February 5, 2008,
designates the Saint Joseph Catholic Church and Church Parish Center,300 West Mountain
Avenue, as a Fort Collins Landmark. The owner of St. Joseph Catholic Church, the St.
Joseph Parish, Archdiocese of Denver, is initiating this request.
15. Items Relating to the Harmony Road and College Avenue Intersection Improvements Project
A. Resolution 2008-012 Authorizing the Mayor to Enter into an Agreement with the
Colorado Department of Transportation for the Design and Construction of the
Harmony Road and College Avenue Intersection Improvements.
B. First Reading of Ordinance No. 015,2008,Appropriating Unanticipated Revenue in
the Capital Projects Fund - Building on Basics - Intersection Improvements and
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Traffic Signals Capital Project for the Design and Construction of Improvements to
the Harmony Road and College Avenue Intersection.
This Resolution will enable the City to enter into a contract with the Colorado Department
of Transportation(CDOT)to receive State and Federal funds designated for the design,right-
of-way acquisition and construction of improvements for the Harmony Road and College
Avenue intersection. The Ordinance appropriates the funds received for this Project.
16. Items pertaining to the Thorland No. 1 Annexation and Zoning.
A. Resolution 2008-013 Setting Forth Findings of Fact and Determinations Regarding
the Thorland No. 1 Annexation.
B. Hearing and First Reading of Ordinance No. 016, 2008,Annexing Property Known
as the Thorland No. 1 Annexation to the City of Fort Collins, Colorado.
C. Hearing and First Reading of Ordinance No. 017,2008,Amending the Zoning Map
of the City of Fort Collins and Classifying for Zoning Purposes the Property Included
in the Thorland No. 1 Annexation to the City of Fort Collins, Colorado.
This is a request to annex and zone 1.66 acres located on the north side of Kechter Road
approximately 800 feet east of South Timberline Road.It is the northerly portion of Lot 1 of
the Blehm Subdivision in Larimer County. The other portion of Lot 1 of the Blehm
Subdivision is adjacent to the south of the property. The Stetson Creek residential
development is adjacent to the north of the property. The property is undeveloped and is in
the FA 1 - Farming District in Larimer County. The requested zoning for this annexation is
UE - Urban Estate.
17. Items pertaining to the Thorland No. 2 Annexation and Zoning_
A. Resolution 2008-014 Setting Forth Findings of Fact and Determinations Regarding
the Thorland No. 2 Annexation.
B. Hearing and First Reading of Ordinance No. 018, 2008,Annexing Property Known
as the Thorland No. 2 Annexation to the City of Fort Collins, Colorado.
C. Hearing and First Reading of Ordinance No. 019, 2008,Amending the Zoning Map
of the City of Fort Collins and Classifying for Zoning Purposes the Property Included
in the Thorland No. 2 Annexation to the City of Fort Collins, Colorado.
This is a request to annex and zone 5.18 acres located on the north side of Kechter Road
approximately 800 feet east of South Timberline Road. It is the southerly portion of Lot 1
of the Blehm Subdivision in Larimer County. The other portion of Lot 1 of the Blehm
Subdivision is adjacent to the north of the property. The property is partially developed(with
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one single-family residence and outbuildings)and is in the FAl -Farming District in Larimer
County. The requested zoning for this annexation is UE - Urban Estate.
18. First Reading of Ordinance No. 020, 2008, Amending the Zoning District Man of the Citv
of Fort Collins and Classifying for Zoning Pumoses the Property Included in Phase Two of
the Southwest Enclave Annexation to the City of Fort Collins. Colorado.
This is a request to assign zoning district classifications to Phase Two of the Southwest
Enclave Annexation and include the area in the Residential Sign District. The Southwest
Enclave Annexation Phase Two Map was recorded on December 27, 2007, consistent with
the phasing schedule approved by City Council under Ordinance No. 137,2006. The Phase
Two area includes the Fairway Estates and Pitner Estates Subdivisions which are being
zoned consistent with City Plan Structure Plan Map designations.
19. First Reading of Ordinance No. 021, 2008, Authorizing the Lease of City-owned Property
at 208 North Howes Street and 230 LaPorte Avenue for up to Five Years.
Adoption of this Ordinance will authorize a lease of city-owned property located at 230
LaPorte Avenue.
20. Resolution 2008-015 Adopting the Recommendation of the Cultural Resources Board
Regarding Fort Fund Disbursements.
The Cultural Development and Programming and Tourism Programming accounts (Fort
Fund) provide grants to fund community events. This resolution will adopt the
recommendations from the Cultural Resources Board to disburse these funds.
21. Resolution 2008-016 Authorizing the Mayor to Enter into an Agreement with the Colorado
Department of Transportation for the Mason Corridor Bicycle/Pedestrian Trail Grade-
Separated Crossing Project at the BNSF Railroad Tracks and Troutman Parkway.
This Resolution will authorize the Mayor to enter into an agreement with CDOT for the City
to receive the Congestion Mitigation and Air Quality (CMAQ) grant for the Mason Trail
Grade-Separated Crossing of the BNSF railroad tracks at Troutman Parkway. This grant
from CDOT will fund the preliminary and final design,right-of-way,and construction costs
for this project. The Mason Trail Grade-Separated Crossing of the BNSF railroad tracks at
Troutman Parkway Project will connect the neighborhoods west of the railroad corridor
to/from the existing commercial and employment areas on the east side of the tracks as well
as to the future Mason Express or "MAX" bus rapid transit station planned at Troutman
Parkway. The Project is consistent with the adopted Master Plan for the Mason Corridor
Project.
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February 19, 2008
22. Resolution 2008-017 Authorizing the Mayor to Enter into an Agreement with the Colorado
Department of Transportation for the Mason Corridor Trail Extension Project
This Resolution will authorize the Mayor to enter into an agreement with CDOT for the City
to receive the Congestion Mitigation and Air Quality (CMAQ) grant for the Mason Trail
Extension Project. This grant from CDOT will fund the final design, right-of-way, and
construction costs for this Project. The Mason Trail Extension Project will connect north
from the Spring Creek Trail to the Colorado State University campus. This extension of the
Mason Trail northward from the Spring Creek Trail is consistent with the adopted Master
Plan for the Mason Corridor Project and completes the connection between the Fossil Creek
Trail and Colorado State University, a distance of approximately four miles.
23. Resolution 2008-018 Authorizingthe e Mayor to Enter into an Agreement with the Colorado
Department of Transportation for the North College Avenue/US 287 Hazard Elimination and
Safety Project.
This Resolution will authorize the Mayor to enter into an agreement with CDOT for the City
to receive the Hazard Elimination and Safety (HES) grant for improvements at the
intersection ofNorth College Avenue/US287 Avenue and Hickory/Conifer streets. This new
grant from CDOT will fund the design,right-of-way,and construction costs for this project.
This project will be designed and built in collaboration with the City's upcoming North
College Improvement Project funded via the voter-approved"Building on Basics" 1/4 cent
sales tax initiative.
24. Resolution 2008-019 Authorizing the Mayor to Enter Into an Agreement with the Colorado
Department of Transportation for the Comprehensive Signal Timing Project
The project will review the traffic flow conditions on each of the City's arterial streets and
create new traffic signal timings to improve traffic flow,reduce commuter delay and reduce
vehicular emitted air pollutants.
25. Resolution 2008-020 Authorizing the Mayor to Enter Into An Agreement with the Colorado
Department of Transportation for the Design, Construction and Development of a Traffic
Responsive Signal Timing System on Harmony Road from US Highway 287 to Interstate
Highway 25.
The Colorado Department of Transportation(CDOT) has awarded the City of Fort Collins
$340,000 in Federal Congestion Mitigation and Air Quality Funds to design,construct,and
develop a Traffic Responsive Signal Timing System on Harmony Road. The purpose of this
project is to install vehicle detection that will continually monitor traffic flow and
automatically adjust signal timing plans, developed as part of the project, to better
accommodate fluctuating traffic flows.
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26. Resolution 2008-021 Authorizing the Mayor to Enter into an Agreement with the Colorado
Department of Transportation for the Design and Construction of Intersection Improvements
at Various Locations.
This Resolution will enable the City to enter into a contract with the Colorado Department
of Transportation (CDOT) to receive Federal funds designated for the design and right-of-
way acquisition for interim improvements to the following four intersections: (1)Mulberry
Street and Shields Street, (2) Laurel Street and Shields Street, (3) Drake Road and Lemay
Avenue, and (4) Harmony Road and Lemay Avenue.
27. Resolution 2008-022 Authorizing the City Manager to Grant a Revocable Permit to Platte
River Power Authority for the Pose of the Installation of Two Temporary Meteorological
Towers on the Meadow Springs Ranch Property.
This resolution authorizes the City Manager to issue aevocable permit to Platte River Power
Authority(PRPA) for the installation of two 60 meter temporary meteorological towers on
the north edge of the Meadow Springs Ranch property. The temporary towers will allow
PRPA to collect detailed wind speed and other data to investigate the site for potential wind
generation. It is anticipated that these towers would be removed within 18 months of
installation. The installation and operation of the two towers under the described conditions
will not interfere with or adversely affect Meadow Springs Ranch.
28. Resolution 2008-023 Directing the City Manager and City Attorney to Provide Training to
All Members of City Boards and Commissions and Making Such Training Mandatory for
Board and Commission Members.
This Resolution would require all board and commission members to attend, at least once
per term, training regarding the their legal duties and responsibilities and the structure and
operations of the City.
29. Routine Easement.
Deed of Dedication for Easement from Jomida, LLC, for a permanent waterline easement,
located on County Road 38E,west of South Taft Hill Road. Monetary consideration: $500.
***END CONSENT***
Ordinances on Second Reading were read by title by City Clerk Krajicek.
7. Second Reading of Ordinance No.006,2008,Designating Grandview Cemetery, 1900 West
Mountain Avenue, as a Fort Collins Landmark Pursuant to Chapter 14 of the City Code.
8. Second Reading of Ordinance No. 007, 2008,Appropriating Unanticipated Grant Revenue
in the Form of Grant Proceeds From the National Park Service in the Cultural Services and
Facilities Fund - Trail of Northern Colorado Grant Project.
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February 19, 2008
9. Second Reading of Ordinance No. 008, 2008,Appropriating Unanticipated Grant Revenue
in the General Fund Continuation of the Restorative Justice Restore Program.
10. Second Reading of Ordinance No. 009, 2008, Appropriating Prior Years Reserves in the
Downtown Development Authority Fund for Expenditure on Projects in Accordance with
the Downtown Plan of Development.
12. Second Reading of OrdinanceNo.012,2008,Authorizing the Purchasing Agent to Enter into
an Agreement to Finance Equipment by Lease-Purchase.
13. Second Reading of Ordinance No.013,2008,Authorizing the Conveyance of an Ownership
Interest in the New Museum/Discovery Science Center Facility to the Discovery Science
Center.
14. Second Reading of Ordinance No.014,2008,Designating the Saint Joseph Catholic Church
and Church Parish Center,300 West Mountain Avenue,as a Fort Collins Landmark Pursuant
to Chapter 14 of the City Code.
34. Second Reading of Ordinance No. 010, 2008, Appropriating Prior Year Reserves in the
General Fund to Purchase a Parcel of Land on Cherry Street Adjacent to Martinez Park
Ordinances on First Reading were read by title by City Clerk Krajicek.
15. First Reading of Ordinance No. 015, 2008, Appropriating Unanticipated Revenue in the
Capital Projects Fund-Building on Basics-Intersection Improvements and Traffic Signals
Capital Project for the Design and Construction of Improvements to the Harmony Road and
College Avenue Intersection.
16. B. Hearing and First Reading of Ordinance No. 016, 2008, Annexing Property Known
as the Thorland No. I Annexation to the City of Fort Collins, Colorado.
C. Hearing and First Reading of Ordinance No. 017,2008,Amending the Zoning Map
of the City of Fort Collins and Classifying for Zoning Purposes the Property Included
in the Thorland No. 1 Annexation to the City of Fort Collins, Colorado.
17. B. Hearing and First Reading of Ordinance No. 018, 2008,Annexing Property Known
as the Thorland No. 2 Annexation to the City of Fort Collins, Colorado.
C. Hearing and First Reading of Ordinance No. 019,2008,Amending the Zoning Map
of the City of Fort Collins and Classifying for Zoning Purposes the Property Included
in the Thorland No. 2 Annexation to the City of Fort Collins, Colorado.
18. First Reading of Ordinance No. 020, 2008, Amending the Zoning District Map of the City
of Fort Collins and Classifying for Zoning Purposes the Property Included in Phase Two of
the Southwest Enclave Annexation to the City of Fort Collins, Colorado.
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19. First Reading of Ordinance No. 021, 2008, Authorizing the Lease of City-owned Property
at 208 North Howes Street and 230 LaPorte Avenue for up to Five Years.
33. Hearing and First Reading of Ordinance No. 022, 2008, Authorizing the Issuance and Sale
by the City of Fort Collins, Colorado of Variable Rate Economic Development Revenue
Bonds, Series 2008a (Custom Blending, Inc. Project) and of Taxable Variable Rate
Economic Development Revenue Bonds, Series 2008b (Custom Blending, Inc. Project) in
the Combined Aggregate Principal Amount Not to Exceed $5,000,000 for the Purpose of
Financing the Acquisition, Construction and Equipping of a Manufacturing Facility in the
City of Fort Collins,Colorado,and to Pay Certain Costs of Such Bond Issue;Approving and
Authorizing Execution of a Trust Indenture, Loan Agreement, Promissory Note and Bond
Purchase Agreement with Respect to the Bonds;Making Findings and Determinations with
Respect to the Project and the Bonds; Authorizing the Execution and Delivery of Related
Documents; and Repealing All Action Heretofore Taken in Conflict Herewith.
Councilmember Troxell made a motion,seconded by Councilmember Manvell,to adopt and approve
all items not withdrawn from the Consent Calendar. Yeas: Brown, Hutchinson, Manvel, Ohlson,
Poppaw, Roy and Troxell. Nays: none.
THE MOTION CARRIED.
Consent Calendar Follow-up
Councilmember Ohlson stated the Museum/Discovery Science Center project is an exciting one.
The intersection improvements are good news items that will benefit the citizens. He noted that Item
#28 Resolution 2008-023 Directing the City Manager and City Attorney to Provide Training to All
Members of City Boards and Commissions and Making Such Training Mandatory for Board and
Commission Members,was not intended to make serving on a Board more difficult and staff would
take steps to make the training more available. The training will encourage Board and Commission
members to share their opinions and expertise.
Councilmember Manvel noted Council had approved seven grants on the Consent Calendar that
totaled $4.4 million and he thanked staff for its efforts to obtain grants to benefit the City.
Councilmember Troxell stated a Fort Collins Forum column written by John Knezovich alleged
there were $24 million of differences in the City's budget. He asked the City Manager to reconcile
the figures given in the column with the City's budget. City Manager Atteberry stated revenues for
the City at the end of 2007 were slightly above projections and expenses were contained so a small
surplus was created. He planned to write an editorial to educate the public about the 2007 end-of-
year figures.
Councilmember Reports
Councilmember Ohlson asked for more information about the changes to the burglar alarm response
policy as Councilmembers did not know about the changes but had heard concerns from citizens.
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City Manager Atteberry stated Police Services plans a six month pilot study to examine the response
to alarm calls. In 2007, the false alarm rate was 98% of all alarms received. Each call is requires
19 minutes of an officer's time to check the alarm. One alarm company has been difficult to work
with and has provided misinformation to its customers that has created an atmosphere of fear among
its customers. More information will be provided to alarm customers to relieve fears.
Councilmember Brown asked for the number of repeat false alarms and if there were a large number
of fire false alarms as well as burglary false alarms. City Manager Atteberry stated Police Services
has worked with"habitual offenders"and has reduced those numbers by 2000. He noted the number
of false alarms is a national trend and is not unique to Fort Collins. Poudre Fire Authority does have
a high number of false alarms and he would get exact figures for Council.
Councilmember Manvel stated in March the Metropolitan Planning Organization and the Regional
Air Quality Council will have a joint meeting to discuss regional issues of transportation and air
quality.
Items Relating to the Issuance of Variable Rate
Economic Development Revenue Bonds,Adopted on First Reading
The following is staff s memorandum on this item.
`EXECUTIVE SUMMARY
A. Resolution 2008-024 Declaring the Intent of the City of Fort Collins, Colorado to Issue
Economic Development Revenue Bonds to Provide Financing for a Manufacturing Facility
for Custom Blending, Inc.; Prescribing Certain Terms and Conditions of Such Bonds; and
Containing Other Provisions Relating to the Proposed Issuance of Such Bonds.
B. Hearing and First Reading of Ordinance No. 022, 2008, Authorizing the Issuance and Sale
by the City of Fort Collins, Colorado of Variable Rate Economic Development Revenue
Bonds, Series 2008a (Custom Blending, Inc. Project) and of Taxable Variable Rate
Economic Development Revenue Bonds,Series 2048b(Custom Blending,Inc.Project)in the
Combined Aggregate Principal Amount Not to Exceed $5,000,000 for the Purpose of
Financing the Acquisition, Construction and Equipping of a Manufacturing Facility in the
City of Fort Collins, Colorado, and to Pay Certain Costs of Such Bond Issue;Approving and
Authorizing Execution of a Trust Indenture, Loan Agreement, Promissory Note and Bond
Purchase Agreement with Respect to the Bonds;Making Findings and Determinations with
Respectto the Project and the Bonds; Authorizing the Execution and Delivery of Related
Documents; and Repealing All Action Heretofore Taken in Conflict Herewith.
This Ordinance and Resolution would authorize the issuance ofan amount not to exceed$5,000,000
of economic development revenue bonds for the Custom Blending, Inc. project (a small
manufacturing company)from the annual statewide allocation the City receives. This is not the
receipt of dollars, but the right to issue tax exempt bonds for purposes prescribed in the Internal
Revenue Code by the federal government. Economic development revenue bonds are one type of
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bond that can be issued for private activity purposes. For fiscal year 2008, the City of Fort Collins
received a private activity bond allocation of$5,504,218. These bonds are not an obli2ation ofthe
CV of Fort Collins.
Custom Blending, Inc. relocation and expansion on a site within the City limits will result in
additional property taxes for the City as well as use tax on construction materials and equipment
purchases. The prospect of additional manufacturing jobs also provides economic benefit.
BACKGROUND
The Project
Under the federal and state laws governing the use of tax-exempt private activity bonds, the City
may issue the bonds, but may not use its own revenues to support the project. (See Attachment 1)
The project will generate the revenue required to repay the bonds. In the event the project does not
generate sufficient revenue, the bondholders may request payment from the letter ofcredit provider
or the insurer of the transaction. The total amount ofprivate activity bonds to be issued will not
exceed$5,000,000. The project proponent, CBI Real Estate Holdings, LLC, a Colorado limited
liability corporation, may use its resources to pay for the bonds or issue additional taxable bonds
to finance the project.
The proceeds of the bonds, together with the proceeds of certain taxable bonds to be issued by the
City concurrently with the Bonds, will be loaned to CBI Real Estate Holdings, LLC (the
"Borrower')to finance the acquisition ofa manufacturingfacilityfor theproduction ofspices,spice
blends and liquid flavorings(the "Project'). The Project consists ofa purchase ofa parcel ofland
located in the Harmony Technology Park(the "Park'), bounded on the north by Harmony Road,
on the west by Zeigler Road, on the east by Lady Moon Drive and on the south by Rock Creek Drive.
The property will consist of a three acre parcel which is the third lot west of the southeast corner
of the Park and will be accessed from the proposed Precision Drive. Construction of an
approximately 33,000 square foot tilt-up concrete building is to be located there, as well as the
purchase of certain equipment. The Project will be owned by the Borrower and operated and
managed by Custom Blending, Inc., an entity under common ownership with the Borrower. (See
Attachment 2)
In late 2007, Custom Blending, Inc. approached the City with the concept for this Project. An
inquiry was made by Custom Blending, Inc. as to the availability ofprivate activity bonds for small
manufacturing. Custom Blending, Inc. was established in 1984 and initially provided the food
service industry in Colorado with spices and flavoring extracts. Today it is a multi functional
manufacturer of spices, spice blends and liquid flavorings for wholesale operations and retail
grocery stores. Custom Blending, Inc. is also a silver level partner in the City's Climate Wise
program. The facility that Custom Blending, Inc will be constructing with the bond proceeds is
being designed to achieve minimal impact on the environment. The criteria regarding Leadership
in Energy and Environmental Design (LEED) Green Building Rating System, developed by the US
Green Building Council is being pursued by Custom Blending, Inc.
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The City's Prior Usage of Private Activity Bonds
The most recent direct usage of the City's annual allocation of private activity bonds occurred
during 2001 for the Oakridge Affordable Housing Project. Since that time, no direct issuance of
private activity bonds by the City has occurred. In the event a project is not identified and approval
granted by the City Council prior to September 15th of a given year, the annual allocation is
relinquished to the statewide pool and becomes available for projects throughout the State.
Given that the last two projects which utilized this funding seven years ago related to affordable
multi family housing (Oakridge and Comridge), staff inquired of both the Fort Collins Housing
Authority and Advance Planning staff responsible for housing. A letter is attached from the Fort
Collins Housing Authority stating they will not need the funds this year. (See Attachment 3) Staff
also presented this funding option to applicantsfor the City's CDBGfunds last month. The response
was interest in the future but not for 2008.
As a result of no affordable housing projects currently coming forward to utilizez this funding
option, staff desired to see the funding remain within the City and not revert to the statewide pool
as has been the case in the prior six years. In the event a project does come forward, the City will
still have a portion ofthe 2008 allocation of$5.5 million to issue directly and can also recommend
a project to the Colorado Housing and Financing Authority (CHFA).
The last time the City used private activity bonds for a small manufacturing entity was in 1993 for
a $1.5 million bond for Phelps Tointon Millwork LLC, a manufacturer of wood cabinetry and
athletic lockers.
The City's Role in Issuance of Private Activity Bonds
Under the federal tax laws and the Colorado Revised Statutes, the City's role in this transaction is
to be the Issuer ofthe Bonds. City staffhas also reviewed the application and relatedfederal income
tax returns
THE BONDS SHALL BE SPECIAL, LIMITED OBLIGATIONS OF THE CITY. THE CITY WILL
NOT BE OBLIGATED TO PAY THE BONDS OR THE INTEREST THEREON, EXCEPT FROM
THEASSETS OR REVENUESPLEDGED THEREFOR. INNO EVENT SHALL THESTATE, THE
CITY(OTHER THAN THE FROM THE BORROWER'S ASSETS PLEDGED THEREFORE) OR
ANY POLITICAL SUBDIVISION THEREOF BE LIABLE FOR THE BONDS, AND THE BONDS
SHALL NOT CONSTITUTE A DEBT OF THE STATE, THE CITY OR ANY SUCH POLITICAL
SUBDIVISION THEREOF.
The proceeds ofthe Bonds will be loaned to CBI Real Estate Holdings, LLC. according to the terms
of the Loan Agreement to provide the financing of the project.
SOURCESAND USES
The estimated sources and uses offunds relating to the Bonds are summarized below:
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February 19, 2008
Estimated
Amount
SOURCES OF FUNDS:
Proceeds of Series 2008A Bonds $4,375,000
Proceeds of Series 2008B Bonds 275,000*
Additional Equity Contribution 1,000,000
TOTAL SOURCES OF FUNDS 5 650 000
USES OF FUNDS:
Deposit to Project Fund:
Construction of Facility $5,500,000
For payment of Costs of Issuance, including Underwriter's fee (1)(2) 150,000
TOTAL USES OF FUNDS 5 650 000
*Preliminary, subject to change
(1)Any such costs treated as allocable costs of issuance of the Series 2008A Bonds under present
Treasury Department regulations and rulings which in the aggregate exceed 2% of Series 2008A
Bond proceeds(net of certain ineligible proceeds)will be paid by the Borrower or from proceeds of
the Series 2008B Bonds.
Sources and uses are estimates and will likely change prior to second reading.
STRUCTURE OFBOND ISSUE
The objective of this financial transaction is to achieve the lowest possible borrowing costs for the
Project through tax-exempt financing. In return for the tax-exempt financing, the City is able to
assist and retain a small manufacturing company that has been a long standing member of the
community. The underwriter believes this can best be accomplished by structuring the transaction
using variable rate bonds. Using this technique, interest rates fluctuate and reset periodically. The
underwriter is estimating an interest rate of about 3.50%on the variable rate bonds issued for 25
years.
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February 19, 2008
The Bond documents set up the repayment schedule. The documents supporting this transaction
have estimated the following principal repayment schedule:
Date of Principal Principal Amount
Redemption to be Redeemed
2009 $ 0
2010 155,000
2011 165,000
2012 170,000
2013 180,000
2014 190,000
2015 195,000
2016 205,000
2017 215,000
2018 225,000
2019 235,000
2020 250,000
2021 260,000
2022 275,000
2023 285,000
2024 300,000
2025 315,000
2026 330,000
2027 345,000
2028 365.000
TOTAL $4.660.000
Debt service schedule includes the $275,000 of taxable bonds in addition to the not to exceed
$5,000,000 of tax-exempt financing. Payments are scheduled to be made on June 1 and December
1 of each year.
According to the City of Fort Collins policies regarding issuance of tax-exempt financing for this
type of project, the City charges an issuer's fee when the bonds are issued. This fee is estimated to
be $3,400 based on the projected debt service.
General Description of Bond Proceedings
In connection with the issuance of the Custom Blending Project Bonds, the City Council will be
asked to take the following actions on February 19, 2008: (1)hold a "TEFRA" hearing, (2) adopt
an inducement resolution (Resolution 2008-024) and(3) consider on First Reading an ordinance
authorizing the bonds. The purpose of the ordinance is addressed elsewhere in the summary, but
the other two actions are described more fully below:
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TEFRA Public Approval Requirement
As a condition of federal tax exemption for all private activity bonds, the Internal Revenue Code
requires that such bonds be approved by the proper elected officials subsequent to a public hearing
for which reasonable public notice was provided. The requirement is typically referred to as
"TEFRA" because it was added by a federal act passed in 1982 called the Tax Equity and Fiscal
Responsibility Act. Reasonable notice is considered to be bypublication in a local newspaper over
14 days in advance of the hearing. Accordingly, notice of the hearing on February 19th was
published in the Coloradoan on January 27, 2008. The Council can declare the hearing open
during the meeting and simply ask ifanyone from the public would like to say anything with respect
to the project. More often than not, no one from the public appears to speak After providing such
opportunity, the hearing can be closed and this federal requirement will be met.
The hearing can take place any time prior to the issuance of the bonds. However, the meeting on
February 19th was selected because the City will already be discussing the bond issue.
Inducement Resolution
The primary reason for adopting an inducement resolution is also found in federal tax law. If a
municipal borrower or private activity bond beneficiary (e.g., CBI Real Estate Holdings, LLQ
desires the ability to reimburse itself out of the tax exempt bond proceeds for expenditures that
accrue before the issuance ofthe bonds, the Internal Revenue Code will permitsuch reimbursement
provided that the public issuer adopts an inducement resolution and the expenditure accrued no
earlier than 60 days prior to the date such resolution was adopted. Accordingly, inducement
resolutions are often adopted very early in the bond process to maximize the project costs to which
the tax exempt proceeds can be applied. However, as made clear in the resolution, adoption does
not create an obligation on the part of the City to authorize the bonds. "
Matt Hogan, Sherman & Howard, the City's bond counsel, stated the bonds being considered are
private activity bonds which are issued by the City but the beneficiary is a private entity,an affiliate
of Custom Blending. A private entity seeks this type of bond because the interest is tax-exempt and
provides a cheaper borrowing cost to the entity. Private activity bonds are provided by a
municipality to advance a public purpose such affordable housing or economic development. The
City is not obligated for the repayment of these bonds. The private entity borrowing the funds is
responsible for repayment. If the private entity defaults, it does not become the obligation of the
City. Both state statute and the documents being approved make that very clear. When the bonds
are issued,the bond proceeds raised from the underwriter are loaned by the City to the private entity.
The private entity is obligated, under the loan agreement, to make loan repayments. The Trust
Indenture assigns the City's right to the loan payments to a trustee who then takes the loan
repayments from the private entity and allocates the payments to the bond holders. The City is an
accommodation parry and is not involved in the "day to day" mechanics of the transaction. The
Resolution before Council states the project has come before the City and the City is interested in
issuing the bonds, but in no way is committed to issuance of the bonds. Under federal tax law,
approval of the resolution allows the private entity to reimburse itself for any expenses for the project
incurred 60 days from this date from tax-exempt bond proceeds. A public hearing is required by the
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Internal Revenue Service when a city issues private activity bonds to ensure the public has
opportunity to be heard on the issue. The ordinance approves the loan agreement and trust indenture.
An official statement is included in the documents which is sent to various bond holders and clarifies
these are special, limited obligation bonds and any bond holder who purchases them has the
understanding that the holders have no recourse against the City.
Financial Director Chuck Seest described Custom Blending, the private entity seeking the private
activity bonds, as a local company that has been in operation for 24 years. Currently, Custom
Blending is located in Larimer County and wants to relocate and expand at a site along Harmony
Road. The new facility will be about 34,000 square feet and will employ 10 additional employees
after 5 years. Custom Blending does meet the manufacturing requirements of federal law to qualify
for this type of funding. Approximately$5 million will be used for land and building,$500,000 for
manufacturing equipment and $150,000 for issuance costs of the transaction. The source of the
funding will be $4.5 million in tax-exempt bonds,an additional$275,000 in taxable bonds and the
company's contribution of $1 million. The primary use of the funding will be $3 million for
manufacturing space.
Mayor Hutchinson stated notice of a public hearing was published in the Coloradoan on January 27,
2008, relating to the proposed issuance of the City's variable rate economic development revenue
bonds and asked for public input.
No citizens responded.
Councilmember Brown asked if the bond rating for the City will be affected if Custom Blending
defaults on the bonds. Mr. Hogan stated the City's rating would not be affected.
Councilmember Brown asked if the City was losing any tax or user fees by issuing the bonds. Mike
Freeman,Chief Financial Officer, stated all development fees would be paid. Mr. Hogan noted the
tax exemption relates to federal and state taxes, not city taxes.
Councilmember Troxell asked how this particular applicant was selected. Freeman stated the City
receives an allocation of private activity bonds through the state each year. In the past,the City had
supported affordable housing initiatives with this type of bonds and will likely be asked to do so
again in the future. The allocation the City receives is rather small compared to larger projects that
may be proposed. The current proposal is a perfect use of this type of funding. It will be a
manufacturing use and a well-established company. There are no affordable housing projects
proposed at this time. Some of the private activity bond allocation will be left after these bonds are
approved. Seest stated the annual allocation of private activity bonds from the state must be used
within a certain window of time. At this point,the City has 8 1/2 months to use the allocation or lose
it. A new allocation will be received next year. There are few projects that qualify for this type of
funding.
Councilmember Troxell noted the last time the City issued private activity bonds for small
manufacturing was in 1993 and asked for the current status of that bond issuance. Seest stated those
bonds are in good status.
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February 19, 2008
Councilmember Troxell asked where the Custom Blending project was in the development process.
Freeman stated the applicant has been through conceptual planning and the project is an allowed use
in the Harmony Corridor Plan zoning.
Councilmember Troxell asked if the applicant was applying for LEED certification. Dan Berlin,
Custom Blending representative, stated the company was considering LEED certification but it is
difficult to achieve with manufacturing sites. The company wants to build a project that will be as
"green" as possible.
Councilmember Ohlson made a motion, seconded by Councilmember Roy, to adopt Resolution
2008-024.
Councilmember Ohlson stated the issuance of the bonds will have a positive impact as this is a local,
light manufacturing company that diversifies the City's economic base and will do everything
possible to be sustainable business.
Councilmember Roy stated the combination of being a local company with a global reach is very
positive for the City and he supported the motion.
Councilmember Troxell stated this was a good project for Fort Collins.
Mayor Hutchinson stated the project fits the philosophy of the City to serve as a catalyst to help such
businesses succeed.
The vote on the motion was as follows: Yeas: Brown,Hutchinson, Manvel, Ohlson, Poppaw, Roy
and Troxell. Nays: none.
THE MOTION CARRIED.
Councilmember Roy made a motion,seconded by Councilmember Poppaw,to adopt Ordinance No.
022,2008 on First Reading. Yeas:Brown,Hutchinson,Manvel,Ohlson,Poppaw,Roy and Troxell.
Nays: none
THE MOTION CARRIED.
Ordinance No. 010, 2008,
Appropriating Prior Year Reserves in the General Fund to Purchase a Parcel
of Land on Cherry Street Adjacent to Martinez Park. Adopted on Second Reading
The following is staff s memorandum on this item.
"EXECUTIVE SUMMARY
The new Museum/Discovery Science Center ("the Project') is planned to be built on a portion of
the property known as Martinez Park at its eastern boundary. The main access for the Project will
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be from Mason Street. The facility to be constructed is planned to be a two-story building with a
parking lot. This Ordinance, unanimously adopted on First Reading on February 5, 2008,
appropriates the funds necessary to acquire a parcel of land located on Cherry Street adjacent to
the site of the Project. The property is planned to be used as a visual gateway to the Project. "
Councilmember Troxell made a motion,seconded by Councilmember Roy,to adopt Ordinance No.
010, 2008 on Second Reading.
Councilmember Roy stated this property was necessary to protect the viewshed for the
Museum/Discovery Science Center and this land may be necessary in the future for the expansion
of the Center.
Councilmember Poppaw stated this property was a gateway to North College Avenue and this will
add to the improvements being made to the area.
Councilmember Ohlson stated the property will be important to the Museum/Discovery Science
Center but the price the City was paying was twice the value of the land.
City Manager Atteberry stated the City's Real Estate Services did compare the property to others and
found the value of the land was worth the price.
Mayor Hutchinson stated staff did a real estate analysis of the property and determined the price was
reasonable. The property is valuable to the City as a gateway.
The vote on the motion was as follows: Yeas: Brown, Hutchinson, Manvel, Poppaw, Roy and
Troxell. Nays: Ohlson.
THE MOTION CARRIED.
Ordinance No. 012, 2008,
Authorizing the Purchasing Agent to Enter into an Agreement
to Finance Equipment by Lease-Purchase.Adopted on Second Reading
The following is staff s memorandum on this item.
"EXECUTIVE SUMMARY
As a result of a City technical energy audit done in 2006, the City is upgrading existing lighting
systems throughout 28 City facilities to improve energy efficiency. Ordinance No. 012, 2008,
unanimously adopted on First Reading on February 5, 2008, authorizes the Purchasing Agent to
enter into a lease purchase financing agreement for equipment purchase with Koch Financial
Corporation at 3.75% interest rate. "
Councilmember Troxell asked if performance contracting was examined as a way to achieve
efficiency goals as opposed to a lease-purchase option. Tracy Ochsner, Operation Services, stated
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February 19, 2008
this was part of a performance contracting,technical energy audit that was done in 2006. An option
did exist to finance the improvements using the company who did the audit and pay its interest rate.
The proposed agreement gives the City a better interest rate and allows the City to better manage the
costs.
Councilmember Troxell asked how upgrading the lighting systems will support the recommendations
from the Climate Task Force. Ochsner stated greenhouse gas emission reductions will be achieved
with this project, but he did not have exact figures.
Councilmember Troxell made a motion, seconded by Councilmember Ohlson,to adopt Ordinance
No. 012, 2008 on Second Reading.
Councilmember Manvel stated the project is an investment for the City and will save money in the
future.
Councilmember Ohlson stated if compact fluorescent lighting was used, an appropriate and easy
location to dispose of those lights should be provided. City Manager Atteberry noted the City has
a policy that it recycles every light removed from City facilities.
The vote on the motion was as follows: Yeas: Brown,Hutchinson, Manvel, Ohlson, Poppaw, Roy
and Troxell. Nays: none.
THE MOTION CARRIED.
Resolution 2008-019
Authorizing the Mayor to Enter Into an Agreement with the
Colorado Department of Transportation for the Comprehensive
Signal Timine Project,Adopted
The following is staff s memorandum on this item.
"FINANCLAL IMPACT
The Colorado Department ofTransportation(CDOT)has awarded the City ofFort Collins$300,000
in Federal Congestion Mitigation and Air Quality (CMAQ) Funds to conduct a citywide traffic
signal timing project. These Federal funds require no local matchingfunds. The Federal funds are
available between now and July 1, 2008. The funds are currently available in the Traffic Operations
2008 approved budget.
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EXECUTIVE SUMMARY
The project will review the traffic flow conditions on each of the City's arterial streets and create
new traffic signal timings to improve traffic flow, reduce commuter delay and reduce vehicular
emitted air pollutants.
BACKGROUND
As envisioned, the signal timing project will provide new signal timings for the City's arterial
streets, including the two state highways (College Avenue and Mulberry Street). The new timings
will provide for the peak rush hour periods and the off-peak periods of the weekday. New weekend
signal timings will also be created,provided there are enough funds.
Traffic signals have a direct impact on the quality of traffic flow available to commuters and
businesses, a direct impact on energy consumption and a direct impact on air quality. As federal
research has shown, comprehensive signal timing work needs to be performed approximately every
three years to maintain the best possible benefits to commuters and residents. Signal timings
degrade over time due to changing traffic patterns, traffic volumes and area changes.
This project is 100%funded byfederal funds via the Congestion Mitigation andAir Quality(CMAQ)
Program.
Upon completion of this project, the following benefits are expected:
• Improved traffic signal coordination on the City's north/south arterials, plus improved
east/west traffic signal coordination between the north/south arterial streets.
• Improved traffic flow has been shown to reduce driver frustration, red light running, and
accidents.
• Reduced motorist and bicyclist delay along City arterials. Commuters will be able to
progress along City arterials with fewer stops.
• Better progression and fewer stops provides reductions in energy use and motor vehicle
pollution.
• Vehicle pollution reduction is estimated to be approximately 1,004,355 kg/year over five
years which equates to removing the pollution from 31,000 vehicles per year over that five
year period
• Better progression and fewer stops reduces congestion.
• Improved travel time expectancy and travel time consistency in daily commuting
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Upon completion of the signal timing work the City will receive a final report containing the new
timing plans and final pollution reduction estimates for submittal to the Federal government.
The expected breakdown by task is estimated as follows (100% CAMQ funded):
TASK City Staff Contractual Support
Project oversight $25,000 $0
Traffic Counts $40,000 $40,000
Time-Speed-Delay Studies $35,000 $40,000
Signal Timing Plan Work $45.000 75 000
Total $145,000 $155,000
The project is expected to require 16 months to complete. "
Councilmember Ohlson stated Councilmembers often hear from citizens about the need for traffic
signal timing. The City has invested much money over the years in timing projects and will continue
to do so. He asked for more details about the proposed project. Mark Jackson, Transportation
Director, stated traffic signal timing is a continual process and must be adjusted as the community
grows and traffic and land use patterns change. It is a balance between safety for motorists,
bicyclists and pedestrians and increasing mobility. Improvements to intersections and signal timing
will improve the safety and mobility of the community. Ward Stanford, Traffic Systems Engineer,
stated the City has improved the traffic timing system over many years. Since 2000,over$8 million
has been invested in the system,including building a new facility to house new equipment to manage
the traffic timing system. Currently, staff does traditional signal timing where all changes are
manually programmed into the system. New, advanced technology will allow the system itself to
"think"on its own and look at parameters on the street and choose from a preprogrammed list what
to run at a certain point and time. As improvements are made,the system will make such choices
on a moment by moment basis.
In the past,the traffic timing system used an in-pavement detection system that required cutting into
the pavement which is destructive to the pavement. Wear and tear on the pavement causes the wires
to break and travel lanes have to be closed to do repairs. Newer technology uses radio and video
detection. Some signal mast arms do have video detection cameras or video monitoring where staff
can watch a corridor to see if an accident or emergency has occurred or if there is congestion at an
intersection that can be mitigated by the Traffic Operations Center so response time is much quicker.
The installation of a fiber-optic communications system has greatly improved response time and is
the backbone of the system. The City owns and maintains this system which allows a much quicker
response time when problems arise. The timing system is still being added to more streets and new
timing plans are being implemented for the entire city. The improvements have decreased the
overall accident ratio. Signal timing is continually changing as conditions change.
Jackson stated citizens can receive up-to-the-minute traffic details through the City's website. Staff
is providing outreach to the public through the CityWorks 101 training program.
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Councilmember Ohlson stated staff needs to continually provide information to the public about
signal improvements. He asked if it was a reasonable expectation for a person who drives the speed
limit to expect to"hit'every green light. Stanford stated during certain times of the day that would
be possible but it depends on where a person enters the system and the time of day.
Councilmember Brown asked if the timing of the left-turn lane at the Harmony and Timberline
intersection could be reexamined as he had received several complaints of it being too short. City
Manager Atteberry stated accidents and violations have decreased at that intersection since the
cameras were installed. Jackson stated staff would review the timing for the intersection but adding
time to the Timberline signals will decrease the amount of time on the Harmony signals.
Councilmember Ohlson asked how the public could contact Traffic Engineering about traffic
problems. Stanford stated the public can call 221-6630 or go to fetrips.com to log complaints.
Councilmember Ohlson made a motion, seconded by Councilmember Roy, to adopt Resolution
2008-019. Yeas: Brown, Hutchinson, Manvel, Ohlson, Poppaw, Roy and Troxell. Nays: none.
THE MOTION CARRIED.
Resolution 2008-020
Authorizing the Mayor to Enter Into An Agreement with the
Colorado Department of Transportation for the Design,
Construction and Development of a Traffic Responsive Signal Timing
System on Harmony Road from US Highway 287 to Interstate Highway 25 Adopted
The following is staff memorandum on this item.
"FINANCIAL IMPACT
The preliminary overall budget for the project is estimated as follows:
Design $ 10,000
Data Collection 15,000
Software Integration 15,000
Implementation 25,000
Timing Plan Creation 25,000
Detection Equipment 250.000
Total $340,000
These Federal funds require no local match and became available July 1, 2007. The funds are
currently available in the Traffic Operations 2008 approved budget.
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EXECUTIVE SUMMARY
The Colorado Department of Transportation(CDOT)has awarded the City ofFort Collins$340,000
in Federal Congestion Mitigation and Air Quality Funds to design, construct, and develop a Traffic
Responsive Signal Timing System on Harmony Road. The purpose ofthisproject is to install vehicle
detection that will continually monitor traffic flow and automatically adjust signal timing plans,
developed as part of the project, to better accommodate fluctuating traffic flows.
BACKGROUND
The Traffic Responsive Signal Timing project is an enhancement to the Advanced Traffic
Management System (ATMS). Traffic responsive signal timings enable the traffic system to adjust
to changing roadway congestion by monitoring traffic volumes and selecting plans to better serve
corresponding traffic volumes. To achieve this, vehicle count detection will be installed along the
corridor and at adjacent signals. The data collected from the detectors will be analyzed by the
traffic management software. The traffic management software will select appropriate timingplans
and send commands to field equipment to implement the new plans. A minimum often traffic plans
will be developed for the traffic management software to utilize. Traffic counts and corridor travel
times will be collected as part of the project to determine volumes for timing plan creation and to
evaluate effectiveness of the plans.
The project is expected to be completed by December 1, 2008. "
Councilmember Roy made a motion, seconded by Councilmember Poppaw, to adopt Resolution
2008-020. Yeas: Brown, Hutchinson, Manvel, Ohlson, Poppaw, Roy and Troxell. Nays: none.
THE MOTION CARRIED.
Executive Session Authorized
Councilmember Ohlson made a motion,seconded by Councilmember Manvel,for Council to go into
Executive Session, as permitted under Section 2-31(a)(2) of the City Code to meet with attorneys
for the City regarding potential litigation involving the City and the manner in which particular
policies, practices or regulations of the City may be affected by existing law. Yeas: Brown,
Hutchinson, Manvel, Ohlson, Poppaw, Roy and Troxell. Nays: none.
THE MOTION CARRIED.
Adjournment
The meeting adjourned at 9:00 p.m.
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Mayor
ATTEST:
City Clerk
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