HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 02/20/2001 - SECOND READING OF ORDINANCE NO. 18, 2001, APPROPRI AGENDA ITEM SUMMARY ITEM NUMBER: 13
FORT COLLINS CITY COUNCIL DATE: February 20, 2001lip STAFF•
Doug Smith
SUBJECT :
Second Reading of Ordinance No. 18, 2001, Appropriating Prior Year Reserves and Transferring
Appropriations.
RECOMMENDATION:
Staff recommends adoption of the Ordinance on Second Reading.
EXECUTIVE SUMMARY:
Funds were appropriated in 2000 by City Council for specific purposes but were not spent. The
unspent funds were added to fund reserves at the end of 2000. This Ordinance, which was
unanimously adopted on First Reading on February 6, 2001, reappropriates the 2000 funds for the
same uses in 2001 as were originally approved by Council in 2000.
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AGENDA ITEM SUMMARY - ITEM NUMBER: 16
FORT COLLINS CITY COUNCIL DATE: February 6, 2001
STAFF:
Doug Smith
;SUBJECT:
First Reading of Ordinance No. 18, 2001, Appropriating Prior Year Reserves and Transferring
Appropriations.
RECOMMENDATION: �.
Staff recommends adoption o CeOrdiol PtReading
FINANCIAL IMPACT: The funds recommended for appropriation are unencumbered funds from 2000. Appropriating these
unencumbered funds does not affect the projected year-end reserve balances as presented in the adopted 2000-2001 Biennial Budget.
Reserves at 2000 year-end appropriated by this ordinance are as follows:
General Fund $4,113,995
Sales&Use Tax Fund 329,135
Cemetery Fund
Cultural Services&Facili[ Fund 2 99
Light&Power Fund 290
Open Lands Fund 3,662,428
Transportation Services Fun -"'"'^291,771 w
Storm Drainage Fund 46,020
Utility Customer Service&Administration Fund 515,000
Wastewater Fund 128,034
Water Fund 353,974
EXECUTIVE SUMMARY:
Fonds were appropriated in 2000 by City Council for specific purposes as described below, but not
spent. The unspent funds were added to fund reserves at the end of 2000. Appropriations were
typically not spent because: i
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• There was not sufficient tithe t cod plete bidd ng in 2000 and thus there was no
known vendor or binding contract to encumber the funds for expenditure in 2001.
• The project for which the funds were originally appropriated could not be completed
during 2000 and,therefore,appropriation of those funds is necessary for completion
of the project in 2001.
This Ordinance reappropriates the 2000 funds for the same uses in 2001 as were originally approved
by Council in 2000.
GENERAL FUND
Landmark Rehabilitation Grant Program - $18 702 This money was appropriated hrCouncil for
historic preservation projects. In 2000, these funds were awarded to Landmark Preservation Grant
DATE: February 6, 2001 2 ITEM NUMBER: 16
projects. The applicants have until Spring 2001 to complete their projects. This item reappropriates
the $18,702 for grant applicants who will complete their projects in 2001.
City Plan Projects - $148,625 This money was appropriated by Council for City Plan and related
projects;e.g.,2020 projections,City Plan Communications Plan,East Mulberry Corridor Plan,I-25
Regional Corridor Plan, I-25 Subarea Plan, and the community separator study. Advance Planning
was able to complete the bidding process for a portion of these plans in 2000. The balance of these
plans will be started in 2001. This item reappropriates the remaining funds of$148,625 to complete
these plans.
Historic Preservation- 94 773 Oven
b uncil for historic preservation
projects that were approved i 000 bute e co ed. This funding will be used to
complete those historic prese tion pr
Affordable Housing Land Bank- $250,000 These funds were appropriated by Council in 2000 for
the Affordable Housing Land Bank. The study for the land bank was completed at the end of 2000.
These monies are needed in 2001 to proceed with this project.
Affordable Housing-$433,250 In 2000, $160,036 was appropriated by Council for the production
of affordable housing and $273,214 was appropriated for affordable housing projects. The
competitive process was developed at the end of 2000 and will be implemented in 2001. These
appropriations are needed to con ram 00 ,.
Computer Upgrades - $18.21 This moey wa sated the Advance Planning budget in
2000 and was planned for co t , ha. w a software grades. Three computers were
upgraded and three new computers were purchased at the end of 2000. However,all of the upgrades
could not be completed because some software decisions could not be finalized in time. These
appropriations are needed to finish the computer hardware and software upgrades in 2001.
Civic Center Master Plan Update - $17,000 An Advance Planning employee was transferred to
Natural Resources in September,2000. The savings from this employee transfer were to be used to
begin the Civic Center Master Plan Update in 2000. This plan update has been delayed and the
appropriations are needed in 2001 to begin the plan update.
Community Opportunity Inveftnents $164 126 T e C mmuy Opportunity Investments funds
are appropriated to address p$jgnhal projects nd eeds thatwere discussed during the budget
process and other projects that may b`e identified during the year That might be of benefit to the City.
During 2000, $263,891 was appropriated for potential needs. At the end of 2000 there are one-time
funds in the amount of$164,126 that have not been spent or included in the 2001 budget. This item
reappropriates the remaining one-time funds for potential projects and needs in 2001.
Camera Radar and Red-Light Camera Systems - $262,183 In 2000, $262,183 of estimated ticket
revenue that was appropriated for camera radar and red-light camera programs had not been spent
or encumbered. These appropriations were set aside to pay any additional costs which City
departments might incur related to the use of camera radar and red-light camera systems or related
to other programs intended to address the City's current traffic problems. This item reappropriates
the $262,183 for the camera radar program and related expenses in 2001.
DATE: February 6, 2001 3 ITEM NUMBER: 16
Recycling Drop-Off Center - $106,037 In 2000, City Council approved an addition to the Natural
Resources Department budget in the amount of $115,000 to fund the establishment of a multi-
material recycling drop-off center. The plan is to establish a center in the central to northern part of
Fort Collins. Due to ongoing development related issues, the project has not been completed. This
item reappropriates the remaining balance to be used for completion of this project.
Construction/Demolition Debris Project - $12,225 In 2000, City Council approved $20,000 in the
Natural Resources budget to fund a pilot construction/demolition debris recycling project. The
objectives of the project were to gather baseline data on construction debris waste from new home
construction in Fort Collins and develop a system for separation of construction waste that can be
applied to the construction ind hi e 'a he spent balance to complete the
project's objectives.
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Clean Air Staffing-$25,000 Th ral rc epartm 00 budget included an approved
1, .5 FTE Environmental Education and Public Involvement Coordinator position in the Clean Air
program that became vacant in May 2000 with the reassignment of staffing. It was decided to
combine this position in 2001 with a .5 FTE position funded through an EPA Brownfields Grant.
This item reappropriates the unspent balance of$25,000 to contribute to the staffing of the Clean Air
program.
J.D.Edwards Financial System-$910,723 The Finance Department had approximately$1.5 million
appropriated in 2000 for expendi re;
th eme tia ,of a new financial system. The
funds are used for lease purcfeLa hr e D. s inancial System and associated
consulting costs. This is an or c ted i 002. This item reappropriates the
unspent project funds in the af t ontinue t roject payments in 2001.
Larimer County Outreach Services - $14,247 Latimer County contributed $30,030 in 2000 to the
Fort Collins Library for Outreach Services to residents living in rural areas of the County. Of this
amount $14,247 was unspent at year-end. Historically these Larimer County funds are
reappropriated annually to cover the expenses for outreach services until a new contract is processed.
In 2001, the library will assume full funding of the program because Latimer County is no longer
providing support for library services. Therefore,these funds will help to continue Library Outreach
Services in Larimer County.
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Lease Purchase of Ecui mentkl 473i1 Ordia � $ li 000 was adopted by Council in
November 2000 authorizing th s lease pthase y vehiclend equipment. However,vendors
had not been identified by year-end' or all le`a�b pure ase vehicles and equipment and thus,purchase
orders could not be created. This item reappropriates$473,100 to complete the purchases of vehicles
and equipment in 2001.
Parks Maintenance Life Cycle - $23,912 Each year life cycle funds are budgeted to cover the cost
of upgrades, repair and replacement of assets within the parks system. Last fall the asphalt trail
through Blevins park was scheduled to be replaced with concrete. Due to the early freezing
temperatures this project was not started. The project is now scheduled for the spring of 2001 and
these funds are reappropriated for the completion of the project.
110 Community Park Improvements - $70,629 This is Community Park Improvement money that was
not spent or encumbered in 2000. It was decided to wait until all community parks master plans are
DATE: February 6, 2001 4 ITEM NUMBER: 16
completed and a prioritized list of improvements is created. All master plans should be completed
in 2001. These funds will be used to make the improvements suggested with the master plans.
GIS Database Engine-$132.000 The GIS Division has been working on the implementation of the
Spatial Database Engine over the past year. This is a project that involves the installation of new
hardware and software, as well as the conversion of existing data and the development of
applications. The project has been delayed because some software specifications changed and other
projects,such as the implementation of the mapping portion of the Police Computer Aided Dispatch
System,required more staff resources from GIS than expected. This item requests a reappropriation
of$132,000 to complete the implementation of the database engine in 2001.
Human Ri hts Contractual P 3i ition - '��'� 280 2 50,000 was appropriated as an
anonymous donation to the H an Rigs Res r and Educ ion Office. The money is to fund
a one-year contractual position t op am tha 1 develop leaders and community
builders in the City of Fort Collins from under-represented, non-traditional youth leaders. This
position is also preparing and conducting presentations and educational programs on topics such as
diversity and multiculturalism for public and private sector groups; planning and promoting
community programs and projects, such as Martin Luther King, Jr. Day and Cinco de Mayo; and
conducting ongoing research and grant-writing for additional and continuous financial program
assistance. The remaining funds need to be reappropriated to continue the position and programs
through September 1, 2001.
Equipment Loan Pool- 600Cel
"'r fun a ap oNs
o provide a revolving loan pool
for the timely replacement oquip t tcichinery, and computer systems).
Operating managers may b is an ool toe the period of time when the
equipment is needed and the next available lease purchase package.
The loan pool is paid back on approval of the lease purchase package. The balance in the
Equipment Loan Pool reserve, at the end of 2000, was $600,000. This amount is requested for
reappropriation to provide an equipment loan pool for 2001.
Engineering Move to the Transportation Services Fund - $184,571 Effective January 1, 2001, the
Engineering Department was moved from the General Fund to the Transportation Services Fund.
Because Engineering is no lon eiµ n leerte F" 2'` outstanding encumbrances of
Engineering while in the Gen 1 Fund, of De e ,20 ould not automatically be carried
over to the Transportation Se es Fyn The a that wer. ncumbered at the end of 2000 by
Engineering in the General Funr_fS sr pecific'purp-se 'need to 15e appropriated in the General Fund
for transfer to the Transportation Services Fund to be used for the same purposes. This item
reappropriates funds in the General Fund($184,571)and authorizes the transfer of the appropriations
to the Transportation Services Fund where they will be appropriated therein.
Visitor and Environmental Center Project-$107,400 The 2000 budget included funds for the City's
portion of a multi-use Visitor and Environmental Center and the street improvements along Prospect
Road in the vicinity of the Environmental Learning Center. This project is the result of a partnership
with CSU Environmental Learning Center and Colorado State Parks. The project has been
completed, but the final payment for the street improvements has not been made. This item
reappropriates $107,400 for the final project payment.
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DATE: February 6, 2001 5 ITEM NUMBER: 16
SALES AND USE TAX FUND
Manufacturers Use Tax Rebate Program - $329,135 In late December, Council appropriated
$329,135 for the 2000 Manufacturers Rebate Program. The rebate checks could not be completed
by the last check writing of the year. These funds are requested for reappropriation to issue the 2000
Manufacturers Rebate checks in early 2001.
CEMETERY FUND
Lease Purchase - $21,580 Ordinance No. 160, 2000 was adopted by Council in November 2000,
authorizing the lease purchase u y1be
had not been identified byyear-
end for all lease purchase ite nd thus.. rcha PFund
created. Funds in the amount
of$21,580 need to be reappro 'ated in t Ce ete the purchases of equipment
in 2001.
CULTURAL SERVICES AND FACILITIES FUND
Art in Public Places-$280,998 City Council approved legislation in 1995 creating an Art-in-Public
Places (APP) Program. The purpose of the program is to encourage and enhance artistic expression
and appreciation adding value to the community through acquiring, exhibiting and maintaining
public art. The program is funded by setting aside 1% of all eligible City construction projects
(including Utility projects) ove O'Ee
i e P guidelines. Funds totaling
$445,459 were appropriated i(ent
e Cu te n a 'ti Fund in 2000. As of December
31, 2000, $164,461 had been or mg a lance of $28Q998. This balance
represents funding for project at ned,del d or are multi-year projects. This
item reappropriates the$280,998 in the Cultural Services and Facilities Fund to be used for the APP
program in 2001.
LIGHT AND POWER FUND
Station Capacitors - $210,330 Light and Power Fund had $210,330 appropriated in 2000 for
installation of system capacitors. Due to other substation construction, the capacitors were not
installed in 2000. The reappropriated funds will be used for capacitor installation in 2001.
Station Additions - $124.870 2000�$j24,87 f stiont" ditions budget was unused due to
limited substation labor resouAs This`ttem r p priates th funds for station additions in 2001
and will provide for the installat oh of radi�dfors fdr' armony Substation and modification of oil
containment infrastructure at Linden and Drake Substations.
Harmony Station 3rd Unit - $229,740 The vast majority of the Harmony Substation expansion
project was completed in 2000. This item reappropriates the remaining$229,740 for completion of
the site work and grading in the spring of 2001.
Major Duct Banks and Circuits-$364,000 Due to heavy workload for new construction and limited
labor resources,Light and Power crews were not able to complete all major duct banks and circuits
budgeted to be constructed in 2000. The reappropriated funds of$364,000 will be used to finish
these projects in 2001 in addition to the duct bank work originally scheduled for 2001.
DATE: February 6, 2001 6 ITEM NUMBER: 16
Dixon Creek Substation -$474,445 The Utilities Light and Power Fund 2000 appropriation for the
relocation of the substation from Overland Trail and Mulberry to Dixon Creek included funds for
purchase of transformers and switchgear and to begin the site improvements at Dixon Creek. The
equipment has been ordered, however, the site work and structures at Dixon Creek have been
rescheduled to 2001. The reappropriated funds of$474,445 will be used to begin the work in 2001.
Platte River Power Authority is reimbursing the City for the project costs associated with the
relocation.
Transformer Purchases - $138,900 The Utilities staff was unable to complete the specification and
bidding of all the budgeted transformers by the 2000 purchasing deadline. This item reappropriates
$138,900 in order to purchasCeto
e
Undergrounding - $740,000 eavy o oad for w construction and limited labor
resources Light and Power creot c ete all ndergrounding projects budgeted
and planned for 2000. This item reappropriates$740,000 in order that construction of these projects
can be completed in addition to the undergrounding work originally scheduled for 2001. Contractors
are now being utilized to complete undergrounding of services to help maintain the undergrounding
schedule.
Customer Information System - $416,910 The Utilities new SCT Banner Customer Information
System was implemented in November 2000. $416,910 of the 2000 appropriation for the CIS
project was unused in 2000. The ropra d f ill ee in 2001 to complete the wrap
up of the project.
General Plant Additions - 0 !?e ays in ter planning and neighborhood
coordination,the funds for site improvements at the Service Center were not utilized in 2000. This
item reappropriates $2,840,650 from the 2000 budget in order that work can proceed in 2001.
Art in Public Places - $185.445 City Council approved legislation in 1995 creating an Art in Public
Places(APP)program. The purpose of the program is to encourage and enhance artistic expression
and appreciation adding value to the community through acquiring, exhibiting and maintaining
public art. The program is funded by setting aside 1% of all eligible City construction projects
(including Utility projects) over $250,000, as defined in the APP guidelines. Funds totaling
$200,908 were appropriated i the"Tight and Pa erund an nc uded in the 2000 revised budget.
As of December 31. 200Q $1 1463 had been s t ettCum�d leaving a balance of$185,445.
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This balance represents fundit for pFoJ is thy wee either p tponed, delayed or are multi-year
projects. This item reappropriates the$185,445 in to Light arid`Power Fund to be used for the APP
program in 2001.
OPEN LANDS FUND
Natural Areas Acquisition Funds-$3,662,428 In 2000,the City received proceeds from the County
Help Preserve Open Space sales tax to be used for natural areas land acquisitions. These proceeds
are recorded in the Open Lands Fund. Several anticipated acquisitions did not close during 2000,
however, staff is continuing to aggressively pursue land acquisition and anticipates requiring these
funds in 2001. This item reappropriates the remaining balance of$3,662,428 to be available and
used for natural area land acquisition and other purposes specified in the County's Help Preserve
Open Spaces Initiative in 2001.
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DATE: February 6, 2001 7 ITEM NUMBER: 16
TRANSPORTATION SERVICES FUND
McGann Software - $12.700 The McGann software is the operating system for both of the parking
structures and from counter permit operations. With the new Civic Center Parking Structure(CCPS)
coming on-line last year, the Parking Division has been working with the consultant to refine the
operating system. The specific software needs were still being researched until mid-December,
which is why these funds could not be spent last year. The consultant has now identified two
additional software packages that will be required in order to optimally operate the system (Client
1 software for remote reporting-$5,200 and Client III Software for remote card database editing and
reporting - $7,500).
Elevator Modernization Old 4wn Plarda St to - 6 0 he modernization of the existing
elevator is a critical project ich wa denti d the con ional appraisal of the Old Town
Parking Structure by Carl Walk . (A ng rations infrastructure consultant that we
hired in 1999). In order to bring the elevator up to ADA standards, improve emergency equipment
and operating safety, repairs and modifications need to be made. Due to several other projects in
process last year at the Old Town Parking Structure(re-caulking,painting,installation of new lights,
etc.) the project did not go out to bid before the end of the year.
Trans Cad Transportation Planning Model Equipment and Training- $18 500 Funds appropriated
in 2000 for computers, software, and training associated with the Trans Cad modeling process were
not used. The expenditures we q aye til ed V
' ted with the project had been
identified. The requested app priatib ill u d t ua TransCad license ($5,000), a
computer to be used by intern n the m eing o $3,5d training expense ($1Q000).
STORM DRAINAGE
Art in Public Places - $46,020 City Council approved legislation in 1995 creating an Art in Public
Places(APP)program. The purpose of the program is to encourage and enhance artistic expression
and appreciation adding value to the community through acquiring, exhibiting and maintaining
public art. The program is funded by setting aside 1% of all eligible City construction projects
(including Utility projects)over$250,000,as defined in the APP guidelines. Funds totaling$46,918
were appropriated in the Storm Drainage Fund and included in the 2000 revised budget. As of
December 31,2000,$898 had(hat
o spent r en" b ed' air`' a balance of$46,020. This balance
represents funding for project wer ither st or are multi-year projects. This
item reappropriates the$4602the St Dr a Fund to used for the APP program in 2001.
UTILITY CUSTOMER SERVICE AND ADMINISTRATION FUND
Computer Telephony Integration-$305 000 The Utilities Customer Service Department budget for
2000 included an appropriation to upgrade the department's phone systems in order to better respond
to and manage the large volume of calls made by customers. The computer telephony integration
project was delayed due to the resources required to implement the new Banner Customer Service
System and the extensive research necessary to determine requirements for the complex system. The
reappropriated funds of$305,000 are needed to purchase the system in 2001. An RFP is planned
for early 2001.
Utilities IT Projects- $210,000 The Utilities' Information and Technology Department was unable
to complete four of the projects budgeted in 2000 due to the commitment of personnel resources
DATE: February 6, 2001 8 ITEM NUMBER: 16
required for the implementation of the Banner Customer Services System. The projects are category
five network cable upgrades ($35,000), Oracle client and developer licenses ($25,000), Gigibit
Ethernet equipment and fiber optic services ($70,000), and network attached storage hardware and
software purchases($80,000). This item reappropriates$210,000 in order that these projects can be
completed in 2001.
WASTEWATER FUND
Art in Public Places-$128,034 City Council approved legislation in 1995 creating an Art in Public
Places(APP)program. The purpose of the program is to encourage and enhance artistic expression
and appreciation adding value hco ty"API�
exhibiting and maintaining
public art. The program is fu' ded by ling le City construction projects
(including Utility projects) o r $250; 0, a guidelines. Fundstotaling
$133,082 were appropriated in ste t u the 2000 revised budget. As
of December 31, 2000, $5,048 had been spent or encumbered leaving a balance of$128,034. This
balance represents funding for projects that were either postponed,delayed or are multi-year projects.
This item reappropriates the $128,034 in the Wastewater Fund to be used for the APP program in
2001.
WATER FUND
Art in Public Places- $353.974 ' oun r Y
1995 creating an Art in Public
Places (APP)program. Thep ose o t pro m to nd enhance artistic expression
and appreciation adding valu to the c mun go
g, exhibiting and maintaining
public art. The program is fu d y s :na sid 1% ble City construction projects
(including Utility projects) over $250,000.as defined in the APP guidelines. Funds totaling
$360,663 were appropriated in the Water Fund and included in the 2000 revised budget. As of
December 31, 2000, $6,689 had been spent or encumbered leaving a balance of $353.974. This
balance represents funding for projects that were either postponed,delayed or are multi-year projects.
This item reappropriates the $353.974 in the Water Fund to be used for the APP program in 2001.
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