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Home My WebLink AboutCOUNCIL - AGENDA ITEM - 10/04/2005 - SECOND READING OF ORDINANCE NO. 109, 2005, AUTHORI ITEM NUMBER: 12 AGENDA ITEM SUMMARY DATE: October4, 2005 FORT COLLINS CITY COUNCIL STAFF: Jim O'Neill Jerry P. Brown SUBJECT Second Reading of Ordinance No. 109, 2005, Authorizing the Purchasing Agent to Enter into an Extension of the Golf Professional Services Agreement at SouthRidge Golf Course for up to Five Additional Years. RECOMMENDATION Staff recommends adoption of the Ordinance on Second Reading. EXECUTIVE SUMMARY The existing Agreement with SouthRidge Golf Professional Dale W. Smigelsky, PGA, expires on December 31,2005. This five-year Agreement was entered into on December 19,2000,after being awarded through Request For Proposal (RFP) # P-777. As stated in both the RFP documents and the Agreement, "...This Agreement may be extended beyond the original five (5) year term if performance is satisfactory and subject to City Council approval and negotiation of a mutually acceptable extension agreement". Ordinance No. 109, 2005, was unanimously adopted on First Reading on September 20, 2005. ORDINANCE NO. t09, 2005 OF THE COUNCIL OF THE CITY OF FORT COLLINS AUTHORIZING THE PURCHASING AGENT TO ENTER INTO AN EXTENSION OF THE GOLF PROFESSIONAL SERVICES AGREEMENT AT SOUTHRIDGE GOLF COURSE FOR UP TO FIVE ADDITIONAL YEARS WHEREAS,the Purchasing Agent has determined that Dale W.Smigelsky,PGA,the current contractor providing golf professional services at SouthRidge Golf Course, has performed those services well and to the satisfaction of the City and the general public over the course of the existing Golf Professional Services Agreement (the "Agreement"); and WHEREAS, the Purchasing Agent has further determined that in order to continue with the delivery of high quality golf professional services to the public at SouthRidge Golf Course, the extension of the Agreement for up to five additional one-year terms, without a new competitive process for such services, is advisable and would maintain the continuity and provide golf professional stability in the delivery of those services; and WHEREAS, the original 2000 competitive process for the golf professional services at SouthRidge Golf Course and the Agreement contemplated possible extension of the Agreement for up to five additional years beyond the original one-year plus four one-year renewals, based on the expectation that a longer term arrangement for those services would enable proposers to offer more desirable services to the City at a more advantageous rate than without such longer term potential; and WHEREAS, Section 8-186(a) of the City Code requires that any contract for services with a potential total term over five years in length be authorized by Council by Ordinance; and WHEREAS,the Golf Board reviewed the proposed extension described herein at its July 20, 2005,and August 17,2005,regular meetings,and after receiving only positive and supportive public comments, voted unanimously to recommend and encourage City Council to authorize such an extension. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS that the Council hereby authorizes,pursuant to City Code Section 8-186(a),the extension of the Agreement between the City and Date W. Smigelsky, PGA, for Golf Professional Services at SouthRidge Golf Course, dated December t9, 2000, for the year 2006, with annual renewal options for the years 2007 through 2010, or a potential total term of ten (10) years. Introduced, considered favorably on first reading, and ordered published this 20th day of September, A.D. 2005, and to be presented for final passage on the 4th day of October, A.D. 2005. Mayor ATTEST: 16-ULX - City Clerk Passed and adopted on final reading this 4th day of October, A.D. 2005. Mayor ATTEST: City Clerk ITEM NUMBER: 15 AGENDA ITEM SUMMARY DATE: September 20, 2005 FORT COLLINS CITY COUNCIL STAFF: Jim O'Neill Jerry P. Brown a. s. xy, SUBJECT First Reading of Ordinance No. 109, 2005, Authorizing the Purchasing Agent to Enter into an Extension of the Golf Professional Services Agreement at SouthRidge Golf Course for up to Five Additional Years. RECOMMENDATION Staff and the Golf Board recommend adoption of the Ordinance on First Reading. FINANCIAL IMPACT Under the terms of the existing, "ive-ye 6 gree reewas 05 the City Golf Fund is paying a bidded Golf Services Fee to the SouthR;dg_e Gaoural Golf Professional of$64,343. In 2001 when the Agreement began, the °Golf Services $55 000. In the original bid, the Golf Services Fee payment was to be increased by 4 percent annually through 2005,which has been done. For the Agreement Extension, staff and the contractual Golf Professional have mutually agreed to continue this pattern of annual 4 percent Service Fee increases through 2010, starting with a payment from the City of$66,912 in 2006,and adding 4 percent annually through 2010. Sufficient funding has been included in the proposed Golf Fund budgets for 2006 and 2007, and is planned at this time for 2008 through 2010. EXECUTIVE SUMMARY The existing Agreement with SouthRidge Golf Professional Dale W. Smigelsky, PGA, expires on December 31,2005. This five-year Agreement was entered into on December 19,2000,after being awarded through Request For Proposal (RFP)#P-7`77 -rAs state Ih both the RFP documents and the Agreement, "...This Agre ment ma11 be eaten'' eyo'hd,xhe original five (5) year term if performance is satisfactory and subject o CitC ncil approval and negotiation of a mutually acceptable extension agreement"." The performance of Mr. Smigelsky has been excellent; and he has done everything necessary to make the agreement successful and has done so in the best interest of the City. Mr. Smigelsky was able to bring stability to SouthRidge and was able to restore SouthRidge operations to a high quality level in a short period of time. During his five-year tenure, he has improved upon every aspect of golf services at SouthRidge, and has expressed a desire for further improvement over the next five years. Staff has negotiated a mutually acceptable annual extension agreement from 2006 through 2010 with Mr. Smigelsky with the same terms and conditions of the original agreement. The City Code requires contracts over five years in length to be approved by Council. September 20, 2005 -2- Item No. 15 The Golf Board met on July 20, 2005, to discuss consideration of extending the term of the agreement,and after much discussion voted unanimously(7-0)to approve the concept of extending the agreement. The Board held a well-advertised Public Input Meeting on August 17, 2005, and received no public opposition and on ositive publ -egnments tr ctend the agreement. The Golf Board voted unanimously(8-0) o rec mnend to C y Qouncil extend the Agreement with Dale W. Smigelsky for up to five ad tional one year.renewable pe ods through December 31, 2010. ATTACHMENTS 1. Golf Board Meeting Minutes of August 17, 2005 2. Golf Board Meeting Minutes of July 20, 2005 v x�