HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 09/06/2005 - FIRST READING OF ORDINANCE NO. 097, 2005, AUTHORIZ ITEM NUMBER: 13
AGENDA ITEM SUMMARY DATE: September6, 2005
FORT COLLINS CITY COUNCIL STAFF: Dave Gordon
SUBJECT
First Reading of Ordinance No. 097,2005,Authorizing the City Manager to Extend the Term of the
Agreement Between the City and CH2M Hill, Inc. for Engineering Services at the Fort Collins-
Loveland Municipal Airport.
RECOMMENDATION
Staff recommends adoption of the Ordinance.
FINANCIAL IMPACT
The extension of the term will allow the negotiation of fees, undetermined at this time, for
engineering fees associated with FAA funded projects.
EXECUTIVE SUMMARY
There is an urgent need to conduct design work for airport improvements which will be completed
during next summer's construction season. In order to obtain the most favorable construction costs
it is necessary to solicit bids over the winter months. Due to the complexity of the project the design
work needs to commence as soon as possible and will take approximately 6 months to complete.
The current Agreement with CH2M Hill expires this October 31, 2005. In order to start this work
now and continue work beyond the Agreement expiration term it is necessary to extend the term of
the Agreement for one year to October 31, 2006. The funds necessary to complete the design fees
have already been adopted in the 2005 Airport budget; 95% of the costs are recovered from an
existing FAA Grant and 2.5% of the Airport's match will come from a Grant from the State of
Colorado.
The FAA process for selecting an airport engineer and the process for determining engineering fees
are different than is normally followed. The FAA requires airports to select an engineering firm
based on qualifications and experience and not with any consideration for price. Once a qualified
engineering firm is selected then fees are negotiated on a project-by-project basis once a scope of
work is established. Once an FAA eligible project is identified and the scope of work agreed upon
then fees are negotiated with the engineering firm. The fee negotiations also incorporate the use of
an Independent Fee Estimate from a separate engineering firm; this information helps with
determining reasonable fees.
September 6, 2005 -2- Item No. 13
The FAA also requires Airports to go through an engineer selection process every five years,
however, the FAA has consented to an extension of our contract with CH2M Hill, Inc. for an
additional year. The Airport will be starting this process in the very near future to selection an
Airport engineer for the next five-year term.
ORDINANCE NO. 097, 2005
OF THE COUNCIL OF THE CITY OF FORT COLLINS
AUTHORIZING THE CITY MANAGER TO EXTEND THE TERM
OF THE AGREEMENT BETWEEN THE CITY AND CH2M HILL, INC.
FOR ENGINEERING SERVICES AT THE
FORT COLLINS-LOVELAND MUNICIPAL AIRPORT
WHEREAS, the Cities of Fort Collins and Loveland, Colorado entered into an Agreement
dated October 31, 2000 ("Agreement'), with CH2M Hill, Inc. for the provision of engineering
services at the Fort Collins-Loveland Municipal Airport ("Airport"); and
WHEREAS, said Agreement will expire on October 31, 2005, unless the term is extended;
and
WHEREAS, the selection of another engineering services provider at this time would
unnecessarily disrupt the continuity of the 2005-2006 Airport projects; and
WHEREAS, the City and CH2M Hill, Inc. desire to extend the term of the Agreement for
a period of one (1) year; and
WHEREAS, Section 8-186(a) of the City Code provides that no contract for professional
services,including renewals,shall be made by the City for a period longer than five(5)years,unless
authorized by ordinance; and
WHEREAS,the Federal Aviation Administration,as the principal source of funding for the
Airport projects, has consented to a one (1) year extension to the Agreement.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT
COLLINS, COLORADO, that the City Manager is hereby authorized to execute on behalf of the
City a one (1) year term extension to the Agreement for engineering services at the Fort Collins-
Loveland Municipal Airport with CH2M Hill, Inc.
Introduced, considered favorably on first reading, and ordered published this 6th day of
September, 2005, and to be presented for final passage on the 20th day of September, A.D. 2005.
Mayor
ATTEST:
City Clerk
Passed and adopted on final reading this 20th day of September, A.D. 2005.
Mayor
ATTEST:
City Clerk