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HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 09/06/2005 - 2005-2007 CITY COUNCIL POLICY AGENDA DATE: September 6, 2005 WORK SESSION ITEM STAFF: Diane Jones FORT COLLINS CITY COUNCIL Ann Turnquist SUBJECT FOR DISCUSSION 2005-2007 City Council Policy Agenda. GENERAL DIRECTION SOUGHT AND SPECIFIC QUESTIONS TO BE ANSWERED 1. Do the Policy Goals developed at the August 5 Council retreat capture City Council's goals for the coming two years? 2. Are there other "examples or ideas for implementation" that Council would like to provide for staff as it develops work plans for achieving Council's goals? 3. Does Council want to prioritize the items within each of the Policy Goal lists? 4. Does Council wish to develop an overall vision statement to be included in the Policy Agenda? BACKGROUND On August 5, Council and staff met in a retreat to discuss Council's Policy Goals for the 2005- 2007 Council Policy Agenda. The attached list of Missions, Strategies and Policy Goals was developed from that discussion. This list includes seven mission statements and strategies which are tied to the seven Budgeting for Outcomes Results Statements. Each of these strategies is tied to one or more Policy Goals that staff can use in developing its work plans for the coming two years. In addition, Council asked staff to separate out the "bulleted list" of ideas and suggestions for specific actions and show those as a separate list of action items. Council's intent was not to provide specific direction on actions for staff to undertake to accomplish the goals, but rather offer suggestions about the types of actions it is most interested in. Staff will then use these examples and ideas on policy issues to bring forward to Council during the next two years. Staff suggests that the columns on the attached table titled "Mission," "Strategy," and "Policy Goals" become the Council's adopted 2005-2007 Policy Agenda. The supplemental information can then be provided to staff, but not be included in the formal policy document. This will result in a simple, streamlined document that will convey to citizens the major policy areas that this Council wishes to address. September 6, 2005 Page 2 Also attached for Council's information is a draft of a resolution that Council will be asked to adopt to formalize the Policy Agenda when it is complete. This resolution has not yet been scheduled on Council's calendar, but it can be included on an agenda as soon as Council is ready to adopt the document. ATTACHMENTS 1. Draft 2005-2007 Council Policy Agenda, August 27, 2005 2. June 20, 2005 Work Session Notes 3. BFO Purchasing Strategies 4. Draft Resolution Adopting the 2005-2007 Council Policy Agenda mg oe O N 3 0 p O m S a ^S 6 N w ri7 t7 o w o <' toil 0 y A w N. w 0 n = o Z z J r gp Wzl tea., g gr EL Yr gg�x $$ O ry C m �Wig 0 T. E Y fC m y 9ryry _� m ° O °O �'1 n m .O9 o s � s c � ° GL r e m•aw c m y, id N y O Vi O N R1 S rn ac .2 n N' a o 'ti7 N E jUQ CD N dw y �. O a 3 � w' 000 ❑ m p m a ❑ 9 m � a: T � 9 wN n < d g O a E3 ter`, c_ m - a ❑_ CD R � n { � ?Nv x� b' lib• .. e } G e � w .. c �� � d �o• �a o � � aH• aa Q9EL.ro R== x by c cam ' El W=W— y d � C, ❑'1 90 0 0 CD ' c o c c m ° ~ G G. - G. n y 0 ATTACHMENT City Council Policy Agenda Work Session June 20, 2005 1. Develop City Economic Strategy • City ombudsperson for business • What is city's role as a local government? • Capture EVSAG work • Public/private partnerships • Action plan—Economic Gardening • Implement parts of existing plans linked to economic goals/targets • Involve community; listen • Create recognition program/awards for good 2. Implement strategic plans for Downtown • Sustain uniqueness/niche • Use existing plans/studies and implement • Focus on economic goals Additional comments: • What is this really getting at? Should it state "Capitalize on the unique aspects of Fort Collins"? • Focus on economic payoffs of culture, etc. • Don't re-do plans • Balance with Poudre River policies • We need to do this and do it soon • Note that the Downtown Plan consultants said don't move toward the River • The part of the Downtown Plan that referenced moving to the west was based on the Mason Street BRT,• need to revisit • Perhaps "Core Identities" is a category, including Downtown and the Poudre River • Create downtown facilities/venues first and make plans that don't prevent the Mason Transportation Corridor later; it is not an "either-or"situation 3. Review and implement key parts of projects/existing plans: • Prioritize • Stage implementation • Sustainability plan • Solid waste plan • Community separator • Tell story of accomplishments Additional comments: • Many of our plans are outdated, but there are whole series ofplans and they vary in age • This discussion is to re-examine and see where plans connect, etc. • Items 1, 2 and 3 are huge compared to most of the list; we could fill our agenda with Just these C:\DOCUME-1\tleman\LOCALS-1\Temp\Attachment to August 5 Work Session.doe 4. Provide housing that is affordable for all; re-examine opportunities for infill and development (City Plan 5. Review residential density requirements (City Plan-LUC 6. Review commercial parking re uirements (City Plan 7. Re-evaluate distance requirements among uses (e.g. gas station/convenience). City Planning- LUC 8. Re: sub area plans, review and evaluate missed opportunities related to the economy Additional comments: • The Harmony Corridor change in land use for the Lifestyle Center: should it hold? • Timnath Community Separator • I-25134—are there sub area plans within the City where development can't occur because infrastructure is not there? 9. Engage community-find out impediments, other ideas (Econ. Strategy) — implement Zucker Report 10. Work to stop trains from going thru center of town 11. E. Mulberry Plan—potential - $ related annexation 12. Protect Poudre River Corridor Additional comments: • Part of our niche marketing is Downtown;protection of the corridor while utilizing it as a downtown amenity is critical • We have minimal standards we don't always enforce; in the long run, if we protect setbacks habitat and have a state of the art River corridor, we'll get the economic development • This ties in with item #2; it appears we're uneasy about how the Poudre River fits into the Downtown Strategic Plan 13. Foothills Mall—pursue opportunities to strengthen the mall • Let owners know of City interest/support 14. Re-examine City organizational structure 15. Re-examine pay and benefit policies 16. Examine Police, Fire staffing and tasking: • Utilize efficiently • Focus on outcomes Additional comments: • These two items both concern benefits and employees • As we deal with items 1, 2 and 3—growing the economy—then 15 and 16 are an issue. These are the big budget items • Council will be facing these items between August and November; compensation and benefits will be front and center for this Council late summer and earl all 17. Balancing roles of Council, staff—encouraging CM to review—ask for C:\DOCUME-1\tleman\LOCALS-1\Temp\Attachment to August 5 Work Session.doc serious examination • focus on results, outputs—in conjunction with efficient practices 18. Determine if regional partnerships for transportation 19. Transfort Strategic Plan • Can/should we step over phase two? (skip over BRT to get to the grids stem 20. Re-look at PNO; separate landlord from tenant nuisance behavior 21. Create long-range Neighborhood Quality Plan, e.g. • Redesign area of City • Address systematic issues • Individual neighborhood action plans 22. Need a transparent 10- ear budget picture—easy to understand 23. Get good BOB program package for the November ballot—successful 24. Examine all the revenue sources for capital ro'ects/all expenses 25. Revisit tiered water rates, water rate policy 26. Governance—increasing candidate contribution limits (vs. PACs shouldering fundraising) 27. Review Governance Model and form of elections: remain as is or some mix of at-large vs. district, etc. • Mayor—2 year cycle • Pa 28. Examine development fees • Appropriate • Impact on dev/econ • Impact on environment • Impact on housing affordability 29. Create clean and sustainable environment • Pursue composting at landfill • Review existing recycling olic 30. Protect upstream water quality—Poudre Rive & Holnam proposal 31. Resolve 3-unrelated issue 32. Improve traffic enforcement red light andspeeding) 33. Library District 34. Bike—Library fees Status and what are we doing) Stop Doing • Discussion on living wage • Inclusionary zoning—affordable housing C:OOCME—I\tleman\LOCALS—I\Temp\Attaehment to August 5 Work Session.doe ATTACHMENT BFO Purchasing Strategies 1. Improve Economic Health Purchasing Strategy#1 —We are looking for an offer to research existing and potential key business sectors that promote quality jobs in Fort Collins. Purchasing Strategy#2 —We are looking for offers that foster a business-friendly attitude through efficient, flexible, and accessible City staff and processes. Purchasing Strategy#3 —We are looking for offers that market Fort Collins locally, state- wide, and nationally as an attractive, business-friendly community and as a cultural, tourism, and retail destination. Purchasing Strategy# 4— We are looking for offers that create, implement, and support City plans and policies related to economic development such as City Plan, Economic Vitality and Sustainability Action Group: Report & Recommendations, and Downtown Strategic Plan. Purchasing Strategy# 5 — We are looking for offers that create community partnerships focusing on small business and entrepreneurial activities, sustainable industries and businesses, and the Downtown cultural and arts industry. Purchasing Strategy# 6—We are looking for offers that develop and communicate business data to provide coordinated and readily available access to information that existing and emerging businesses can utilize to be competitive and thrive in Fort Collins. Purchasing Strategy#7 - We are looking for offers that maintain and improve effective and supportive infrastructure and essential services for citizens and businesses excluding transportation and telecommunications. Purchasing Strategy#8 - We are looking for offers that pursue and develop mechanisms for stable long-term public funding for municipal services, programs, and facilities. Purchasing Strategy#9 - We are looking for offers that strengthen our community's targeted business centers. Preference will be given to Downtown, Campus West, Foothills Mall, and North College. Purchasing Strategy#10 - We are looking for offers that maintain and improve non- residential areas as attractive places to live, work, shop, play, and do business. C:\DOCUME—I\tleman\LOCALS-1\Temp\Attachment to August 5 Work Session.doc 2. Improve Environmental Health Purchasing Strategy #1: We are seeking offers that contribute to long-term improvement of water resources and which cut across departmental lines, programs, and services. Offers will be favored that encourage compliance with environmental standards and the City's policy objectives through innovative programs, incentives, disincentives, and service collaboration. Purchasing Strategy#2: We are seeking offers that contribute to long-term improvement of air quality and which cut across departmental lines, programs, and services. Offers will be favored that encourage compliance with environmental standards and the City's policy objectives through innovative programs, incentives, disincentives, and service collaboration. Purchasing Strategy#3: We are seeking offers that • Conserve and restore habitat and promote biological health. • Improve and maintain open lands. • Help conserve and link open lands, trails, and community separators. Purchasing Strategy#4: We are seeking offers that • Encourage recycling, diversion, and reuse. • Provide outreach that increases public knowledge, awareness of, and involvement in environmental issues and programs. Purchasing Strategy#5: We are seeking offers that promote "green"businesses, buildings, and technologies. 3. Improve Neighborhood Quality 1. We are looking for offers encouraging and fostering good neighborhood relationships. Specifically, offers improving relationships between students, landlords, renters and homeowners. 2. We are looking for offers enhancing and maintaining the attractiveness of neighborhoods. 3. We are looking for offers encouraging voluntary compliance with City codes, in addition to innovative enforcement efforts. 4. We are looking for offers collaborating with Colorado State University administration and Associated Students of CSU to improve neighborhood quality. 5. We are looking for offers to geographically identify neighborhoods to create baseline data in order to evaluate all indicators for neighborhood quality. C:\DOCUME—I\tleman\LOCALS-1\TempWttachment to August Work Session.doc 6. We are looking for offers to improve parking management within neighborhoods, particularly those using voluntary methods in addition to enforcement. 7. We are looking for offers providing and maintaining attractive public spaces within neighborhoods. 8. We are looking for offers to create more affordable housing opportunities giving preference to offers based on collaboration and partnerships. 9. We are looking for offers encouraging partnerships between Poudre School District, Larimer County & City Departments at the neighborhood level and facilitate community planning and use of public facilities for programs to enhance neighborhoods. 10. We are looking for offers using tools to ensure compatibility of infill development, redevelopment, and new development with surrounding neighborhood character as indicated in "City Plan." 4. Safer Community 1. We want offers that encourage and support Prevention, to be proactive in prevention and not just respond to safety concerns. Specifically offers for/that: a) Provide a safe environment (well-lit buildings, streets, parking lots, safe design and inspection of facilities, clean well kept non-residential areas, visible presence of safety personnel, flood control, fire prevention). b) Provide a safe and efficient traffic system that promotes compliance with speed limits. c) Prevention programs to reduce crime. d) Provide programs for youth involvement. e) Prevention programs to reduce high risk behaviors or incidents. 2. We want offers that encourage and support Responsiveness to accidents, crimes, fires, emergency medical services (EMS) and utility emergencies. Specifically offers for/that: a) Provide for well-equipped, trained, caring response teams. b) Promote coordination and response by appropriate agencies. c) Provide for prompt restoration of services in emergency situations. d) Provide flexible, cost efficient, response to emerging safety issues. 3. We want offers that encourage and support Planning and Preparedness, enabling us to be forward thinking in our planning and preparations. Specifically offers for/that: C:\DOCUME—I\tleman\LOCALS-1\Temp\Attachment to August 5 Work Session.doe a) Enable appropriate staging of plans, personnel and equipment to deal with natural disasters, utility outages and significant community events. b) Leverage the use of State and Federal Funding by regional agencies (FEMA, Homeland Security, etc.). c) Reliable electric power and adequate flood management. d) Programs to promote intervention and rehabilitation. e) Aid in business disaster preparedness and recovery. 4. We want offers that encourage and support Community Involvement and Partnerships, that make our community safer and stronger. Specifically offers for/that: a) Maximize the resources of local and regional agencies to address safety issues. (e.g. Adopt Task Force concept with Latimer County Law Enforcement and the District Attorney's Office as it concerns economic crime.) b) Provide for victim's assistance. c) Reduce recidivism of juvenile offenders. d) Increase citizen accountability, awareness and involvement in public safety. e) Contract services which make the community safer by providing animal control, detoxification, mental health, substance abuse, assistance to those in need. 5. We are looking for offers to provide a) a crime index of leading indicators which will incorporate gang related crime, drug-related violent crime, noise disturbances and identity theft; and b) initial baseline data for voluntary speed compliance in residential areas. 5. Improve Cultural, Recreational and Educational Opportunities 1. Leverage the City's funds through technology, partnerships, volunteers, grants, user fee revenues, and other multipliers. The partnership dimension crosses all three primary factors: facilities, access, and customer responsiveness. 1. Provide programs and facilities that contribute to Fort Collins as an authentic and distinctive center for arts, culture, tourism, and education in northern Colorado. 2. Maintain current cultural, recreational, and educational facilities and properties to assure long term life of these prior capital investments. 3. Feature diversity across age, income, ethnicity, and similar demographic measures, including providing positive alternatives for at-risk youth. 4. Feature creativity, innovation, and leadership in the field. We will entertain high risk/high reward offers. 5. Identify programs for which the City has a mandate or unique ability to provide. C:\DOCUME-d\tleman\LOCALS—I\Temp\Attachment to August 5 Work Session.doc 6. Provide assurance of adequate funding for future operating and maintenance costs in any new capital development. 6. Improve Transportation Purchasing Strategy #1: Contribute to Smooth, Predictable Traffic Flow. We are seeking proposals that help improve the traffic flow in Fort Collins for all modes of transporting people, goods, and information (not just vehicles). Purchasing Strategy#2: Support Quality "Roads" and Infrastructure. We are seeking proposals that will help the City meet citizens' transportation needs by providing well- functioning, quality "roads" (including bike paths, sidewalks, etc.), or that improve other critical physical or telecommunication infrastructure. Purchasing Strategy#3: Integrate Land Use and Transportation Planning. We are seeking proposals that encourage planning for both land use and transportation in order to enhance citizens' mobility, and therefore help local and regional transportation networks work at a high level of efficiency. Purchasing Strategy#4: Promote Demand Management. We are seeking proposals that promote transportation demand management by limiting the rate of increase in traffic volume and enhancing alternative modes for Fort Collins citizens. Through managing transportation demand, the City will reduce citizens' reliance on single-occupancy vehicles and relieve traffic congestion. Purchasing Strategy #5: Increase Awareness and Education. We are seeking proposals that increase awareness and education, and thereby increase citizens' ability to travel safely and easily on the City's transportation system. Purchasing Strategy#6: Develop Indicators. We are seeking proposals that will develop and measure (collect, analyze, and report data) two specific indicators: • Accidents per million miles traveled • Travel time: measures the amount of time it takes to travel a defined route on six sections of the arterial grid within Fort Collins 7. A High Performing Government Focus on Results Citizens Want - We are seeking proposals that: 1. Result in spending plans that focus on outcomes and results that citizens need and want and are designed for long-term financial stability. 2. Measure the organization's progress towards its goals through a Community Scorecard and measuring the price of government. Create Active Community Connections - We are seeking proposals that: C:\DOCUME-1\tleman\LOCALS-1\Temp\Attachment to August 5 Work Session.doc 3. Provide a wide array of opportunities for community involvement, and collect and disseminate information through a variety of channels. 4. Ensure community members experience professional, empathetic and responsive interactions with employees, i.e. proposals related to training, recruitment and selection, recognition, etc. Provide Effective Leadership - We are seeking proposals that: 5. Set forth and implement clear vision, direction and priorities for our organization and our community. 6. Result in a culture of continuous improvement and learning while striving to identify and implement best practices, i.e. creation of an"Innovations Fund" to provide resources for new and different ideas, expanded training for higher level leadership skills, etc. Support Productive Employees - We are seeking proposals that: 7. Invest in our employees through competitive and fair compensation, training, tools, functional work space, and innovative strategies for rewarding high performing employees. 8. Annually measure the organization's progress in improving employee satisfaction and the link to employee performance (e.g. the Gallup Q 12 survey or Baldrige Assessment Tool.) Provide Supportive Technology and Internal Systems, Services and Processes - We are seeking proposals that: 9. Provide internal systems, services and processes that increase efficiency, responsiveness, and access in meeting the needs our customers. Include process improvements that reduce the layers of"mistrust" that slow down processes and frustrate customers and staff alike. 10. Provide systems and services that allow one input to produce multiple outputs, integrate related business processes when possible, and reduce redundancies when appropriate. C:\DOCUME-1\tleman\LOCALS-1\Temp\Attachment to August 5 Work Session.doc ATTACHMENT 4 RESOLUTION 2005- OF THE COUNCIL OF THE CITY OF FORT COLLINS ADOPTING CITY COUNCIL'S 2005-2007 POLICY AGENDA WHEREAS, under Article II of the City Charter, the City Council is responsible for the determination of all matters of City policy and for the provision of all public services; and WHEREAS, the Council has met with the City Manager to discuss the Council's vision for the Council's policy work over the next two years; and WHEREAS, the Council has identified seven major theme areas and budgeting results statements around which it wishes to concentrate its efforts during the two-year period; and WHEREAS, the Council has identified a number of missions, strategies and policy goals focus on as it works to achieve this vision; and WHEREAS, the Council wishes to formally establish a Policy Agenda which will provide a guideline for the Council and citizens of the community for tracking the goals established by the Council and evaluating the accomplishments of the organization. NOW THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS that the 2005-2007 Policy Agenda, attached hereto as Exhibit "A", and incorporated herein by this reference, is hereby adopted to serve as the basis for such future legislative and administrative actions as may subsequently be deemed necessary and appropriate to address and resolve the various issues identified therein. Passed and adopted at a regular meeting of the Council of the City of Fort Collins held this day of , A.D. 2005. Mayor ATTEST: City Clerk