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HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 08/21/2001 - FIRST READING OF ORDINANCE NO. 130, 2001, APPROVIN i AGENDA ITEM SUMMARY ITEM NUMBER: 23 DATE: August 21, 2001 FORT COLLINS CITY COUNCIL STAFF: Alan Krcmarik Jerry P. Brown SUBJECT: First Reading of Ordinance No. 130, 2001, Approving and Authorizing the City to Enter into Agreements in Connection with the Execution and Delivery of Lease Certificates of Participation for Public Safety and Recreational Improvements. RECOMMENDATION: 1 Staff recommends adoption of the Ordinance on First Reading. FINANCIAL IMPACT: The City will finance the improvements with approximately $3.865 million in tax-exempt certificates of participation lease financing. Approximately $1.0 million will be used to acquire an off-site City Police facility. Approximately $2.865 million will be used for replacement of the Collindale Golf Course Clubhouse and other Golf Course improvements. The annual payments on the certificates of participation will average about $324,000. The Golf Fund will pay most of its share of the improvements from a surcharge fee that will be implemented in 2002. After 2003, the Golf Fund will have up to an additional $140,000 available annually when the debt service for the SouthRidge Golf Course is retired. The source of payment for the Police facility will come from the City's General Fund. The structure will also receive federal grant monies. Second Reading of this Ordinance will be on September 18, due to pricing considerations. EXECUTIVE SUMMARY: This Ordinance authorizes the City to execute and deliver lease purchase certificates of participation to provide funds to acquire a facility for the Police Department and to construct a new clubhouse at the Collindale Golf Course and to make additional Golf Course improvements. The Police Department and Golf Fund projects will be financed through the use of a non-profit corporation, the Fort Collins Capital Leasing Corporation. This is similar to the financing used for the parking structure and City office building. Through a sale-leaseback arrangement, the City will transfer the properties to the Fort Collins Leasing Corporation. The Corporation will then lease the properties back to the City for a term of 20-years. The actual financing will be accomplished through the sale of certificates of participation (COPS). Upon payment in full of the COPS the site lease will be terminated. The average life of the COPS is expected to be between 13 and 15 years. The City expects to pay interest on the lease semi-annually, at an estimated rate of 5.50% for the first 10 years at which time the rate will be reset for an additional 10-year period. Principal payments will be made annually. DATE: August 21, 2001 2 ITEM NUMBER: 23 The City will select a trustee for this transaction. The Trustee will be assigned all rents to the Corporation from the City and the Trustee will make payments to the investors that purchase the COPs in the lease purchase transaction. The COPs will be paid through an annual appropriation. This financing technique does not entail a multiple year fiscal obligation of the City under Article X, Section 20, of the State Constitution, because the City's lease payments to the non-profit corporation will be subject to annual appropriation. Under state law, the COPs are not considered debt of the City. Therefore, the City is not required to obtain voter approval in order to finance capital projects or equipment using lease purchase financing. BACKGROUND: Golf Improvements Approximately $2.865 million of the lease purchase proceeds will be used to replace the clubhouse at Collindale Golf Course and make other Golf Course improvements. The work on the clubhouse will be completed between December 2001 and the fall of 2002. The site plan calls for a modem facility of approximately 14,600 square feet. The Golf Board and the Golf Division staff have studied the condition of the current clubhouse and recommend replacement of the existing 30-year-old, 7,700 square foot clubhouse. The Board and staff recommend the construction of a new 14,644 square foot, bi-level, modern clubhouse building on the same site. The existing Collindale Clubhouse building had an original life expectancy of no more than 35 years. The construction of the building was done very inexpensively as a pre-fabricated design, with many elements constructed minimally or sub-standard, such as the entire electrical system, which does not currently meet Code. It has served its useful life. Over the years the City has upgraded or replaced many of the systems, such as HVAC, plumbing, lighting, etc. Staff and the Golf Board find the facility has essentially reached the functional limits of any further improvements. It is not practical to spend a great deal of money on this old building and parking lot, and now is the appropriate time to consider replacing them. The quality of the Golf Course at Collindale is very high, but the quality of the Collindale Clubhouse is very low. It does not provide a positive image, nor is it the full-service facility customers seem to desire and deserve. The architect/consultants have estimated the total cost of the project to be $2,650,000; this includes costs related to construction, contingency, furnishings, and all associated fees and charges. The additional $215,000 will be used for other necessary golf course improvements. Drawings of the proposed project are on display at the Collindale Clubhouse. The new building will be bi-level, and is a "Colorado lodge" look. The Pro Shop will have great visual access of the 1st and loth tees and the 9th and 18th greens. The full-service restaurant/bar/lounge/dining area will provide seating for 142 people and 10 bar stools, and the 1,200 square foot patio facing south with seating for 50, are all located on the upper level. The lower level will provide storage for 50 golf carts, limited men's and women's day-use lockers and shower facilities, women's lounge, long-term locker rentals, etc. The building also has more than twice as many restroom facilities, and it will have a snack bar window access to the kitchen from outside for food and beverage service "at the turn". The parking lot DATE: August 21, 2001 3 ITEM NUMBER: 23 will be totally renovated to modern development standards, including multi-modal access accommodations. Police Department Facility The remaining $1.0 million will be used to acquire an offsite facility for the Fort Collins Police Department. The facility is located within the Loveland-Fort Collins Industrial Airpark. The site includes an 8,000 square foot building built in 1999. The building has all required utilities and a fire sprinkler system. The site includes paved parking for at least 20 vehicles. The size of the lot is 177 feet by 265 feet. The building interior is mostly open. Part of the financing will be used to remodel the interior to add offices for the department. The Fort Collins Police Department works in conjunction with other local police forces, including the Loveland and CSU Police Departments and the Larimer County Sheriffs Department. This location, which is outside City limits, provides a central location for the multi-agency cooperation. Financing Plan Estimates All of the figures in the table are subject to change due to changes in market conditions. Police Facility Golf Total % of Total Sources of Funds $1,000,000 $2,865,000 $3,865,000 100.00% Uses of Funds Construction $ ----- $2,289,000 $2,289,000 59.22% Contingency 40,000 160,000 200,000 5.17% Land-Facility Costs 925,000 351,000 1,276,000 33.02% Total Construction Costs 965,000 2,800,000 3,765,000 97.41% Financing Costs Cost of Issuance 35,000 65,000 100,000 2.59% Accrued Interest Total Financing Costs 35,000 65,000 100,000 2.59% Total Project Costs $1,000,000 $2,865,000 $3,865,000 100.00% DATE: August 21, 2001 4 ITEM NUMBER: 23 The Golf Fund will repay the bonds from proceeds of a $1.00 surcharge fee on each 9-hole golf round and $2.00 surcharge fee on each 18-hole round that will be implemented in 2002. The Golf Board has carefully reviewed the project and proposed financing plan. The Board has also recommended the surcharge. Currently the total fees and charges at the three City Golf Courses rank in the lower 25% of all comparable northern Colorado municipal and public courses, and these new fees will not alter that position in the market. The surcharge fees are expected to raise $180,500 in annual revenue for the Golf capital projects. Additionally, beginning in 2003, the SouthRidge debt service will be retired thus providing a portion of the annual $140,000 for repayment of the COPs. The City will repay the Police Department share of the financing from General Fund revenue and funds received from the federal government for law enforcement. ORDINANCE NO. 130, 2001 AN ORDINANCE AUTHORIZING THE CITY TO EXECUTE AND DELIVER A QUITCLAIM DEED TO FORT COLLINS CAPITAL LEASING CORPORATION AND ENTER INTO A LEASE AGREEMENT BETWEEN THE CORPORATION AND THE CITY AND AN ESCROW AGREEMENT AMONG THE CITY, THE CORPORATION AND AND APPROVING SAID DOCUMENTS, AND APPROVING AN ASSIGNMENT FROM THE CORPORATION TO THE BANK AND A DEED OF TRUST FROM THE CORPORATION TO THE PUBLIC TRUSTEE OF LARIMER COUNTY FOR THE BENEFIT OF THE BANK. WHEREAS, the City of Fort Collins, Colorado (the "City"), has need for and desires to provide certain real and personal property for City purposes; and WHEREAS, the City is authorized by Colo. Const. art. XX, § 6, its home rule charter (the "Charter") and Section 23-111 of the City code to sell, convey or otherwise dispose of City property; and WHEREAS, the City is authorized by Colo. Const. art. XX, § 6, the Charter and part 8 of article 15 of title 31, Colorado Revised Statutes, as amended (the "Act"), to enter into rental or leasehold agreements in order to provide necessary land, buildings, equipment and other property for governmental or proprietary purposes, and such agreements may include options to purchase and acquire title to such leased or rented property; and WHEREAS, the City currently owns certain real property (the "Golf Clubhouse Site") that it desires to convey to Fort Collins Capital Leasing Corporation, a Colorado nonprofit Corporation (the "Corporation"), by means of a Quitclaim Deed (the "Deed"); and WHEREAS, the Corporation has offered to acquire the Golf Clubhouse Site and certain other real and personal property (collectively, the "Leased Property") and lease the Leased Property to the City under a Lease Agreement, dated as of September 1, 2001 (the "Lease"), between the Corporation, as lessor, and the City, as lessee; and WHEREAS, the Lease does not constitute a "multiple-fiscal year direct or indirect debt or other financial obligation" of the City within the meaning of Colo. Const. art. X, §20(4)(b) and may therefore be entered into without voter approval; and WHEREAS, the City has heretofore distributed to potential investors a request for proposal to provide lease/purchase financing (the "Request for Proposal"); and WHEREAS, in accordance with the Request for Proposal, the Corporation and the City accepted the proposal (the 'Proposal') of (the 'Bank") to provide such lease/purchase financing; and WHEREAS, in consideration of receiving from the Bank the amount set forth in the Proposal (the "Loan") to acquire the Golf Clubhouse Site and acquire, construct and install the other Leased Property, the Corporation will promise to repay the Loan and assign to the Bank all its rights under the Lease, including its rights to receive rental payments thereunder, pursuant to an Assignment, dated as of September 1, 2001 (the "Assignment"), from the Corporation, as assignor, to the Bank, as assignee; and WHEREAS, in order to provide additional security to the Bank, the Corporation proposes to grant a first lien upon and security interest in the Leased Property to the Bank, pursuant to a Deed of Trust, Security Agreement and Financing Statement, dated as of September 1, 2001 (the "Deed of Trust"), between the Corporation, as grantor, and the Public Trustee of Larimer County, as grantee, for the benefit of the Bank, as beneficiary; and WHEREAS, the proceeds of the Loan are to be deposited in a special fund in accordance with an Escrow Agreement, dated as of September 1, 2001 (the "Escrow Agreement"), among the City, the Corporation and the Bank, as escrow agent, and disbursed to pay costs of acquiring the Golf Clubhouse Site from the City and acquiring, constructing and installing the other Leased Property and for other municipal purposes pursuant to the provisions thereof; and WHEREAS the forms of the Deed, the Lease, the Assignment, the Deed of Trust and the Escrow Agreement have been filed with the City Clerk. BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS, COLORADO: 1. The forms of the Deed, the Lease, the Assignment, the Deed of Trust and the Escrow Agreement are hereby approved, together with any revisions thereto as may be considered necessary or desirable by the Financial Officer in consultation with the City Attorney to carry out the purposes thereof. 2. The City Council (the "Council") hereby finds that the sale of the Golf Clubhouse Site to the Corporation pursuant to the Deed and the lease of the Leased Property as provided in the Lease are in the best interests of the City and its inhabitants. In addition, the determinations set forth in Section 6.5 of the Lease are incorporated herein by this reference as if set forth in full herein. 3. The Mayor and the City Clerk are hereby authorized and directed to execute and deliver the Deed, the Lease and the Escrow Agreement and any other document, certificate or instrument that in the opinion of the City Attorney is necessary to effect the transactions contemplated thereby and not inconsistent therewith. 4. The City hereby waives any available defense of governmental immunity from liability in tort for any failure to surrender possession of the Leased Property as provided in the Lease. 5. If any section, paragraph, clause or provision of this Ordinance shall for any reason be held to be invalid or unenforceable, the invalidity or unenforceability of such section, paragraph, clause or provision shall not affect any of the remaining provisions of this Ordinance. 6. All action not inconsistent with the provisions of this Ordinance heretofore taken by the City or its officers and otherwise by the City directed toward the completion of the transactions described herein, including but not limited to the distribution of the Request for Proposal and the acceptance of the Proposal, is hereby ratified, approved and confirmed. 7. All ordinances, resolutions and orders, or parts thereof, of the City inconsistent herewith and with the documents approved hereby are hereby repealed to the extent only of such inconsistency. This repealer shall not be construed as reviving any ordinance, resolution or order, or part thereof. 8. Any inconsistency between the provisions of this Ordinance and those of the Act is intended by the Council. To the extent of any such inconsistency the provisions of this Ordinance shall be deemed made pursuant to the Charter and shall supersede to the extent permitted by law the conflicting provisions of the Act. INTRODUCED, READ, APPROVED ON FIRST READING AND ORDERED PUBLISHED BY NUMBER AND TITLE ONLY this 21st day of August, 2001. CITY OF FORT COLLINS, COLORADO ( CITY ) By: ( SEAL ) Mayor ATTEST: City Clerk Golf Board Minutes ulv 18,2001 Page 2 • Tournaments: Hosted the Boy's and the Girl's Colorado State High School Golf Championships, PGA Sectional Qualifiers, Colorado Golf Association/USGA Public Links Championships, and the Collindale Invitational Tournament, as well as to help coordinate the City Men's, Women's,and Junior Championships. • Bill Metier Award: Jim initiated this Award and he personally pays for an Annual Pass for a deserving youth golfer. • Junior Golf. Jim manages a very successful program. • Fort Collins Fore Kids Day: For the past two years, Jim coordinated our annual "Fort Collins Fore Kids" Day at Collindale which has become an outstanding event. • Pro Shop: Jim provides good quality merchandise in his shop, and has hired a top quality staff to serve Collindale customers. • Collindale Staff Relationships: Jim continues to maintain a great relationship with the Collindale Maintenance Staff and with the Collindale Snack Bar Concessionaire. Mike Sanders asked what Jim's vision is for the next five years at Collindale and how the Board can help?Jim said that the new clubhouse, of course, is his first priority. He would like to add a range ball machine to improve customer service. He said the Board's support on a daily basis is very helpful and he welcomes input from the Board. He added that good communication with Kevin Wilcox, Concessionaire, has been valuable. He wants to have more and extensive merchandise in the new clubhouse and wants to continue with a strong Junior Golf Program. He said golf provides a good, clean, and safe environment for the kids. Mike said that speaking for the Board, he enjoys working with Jim. Jerry added that the maintenance staff praises Jim also. Concessionaire Kevin Wilcox stated that he has a great working relationship with Jim. Jerry said that the plan is on August 15 (next Board meeting)we will have a public input meeting at Collindale for input on Jim Greer's performance. On a motion by Karen Joslin-Aured, seconded by Tom White, the Board voted unanimously (6:0) for staff to continue the process to extend Jim Greer's Agreement as Golf Professional at Collindale Golf Course as outlined in Jer y's memo of July 10. —>Collindale Clubhouse Project and Proposed New Surcharge Fee Implementation Jerry said that on Tuesday he received the cost estimate on the Collindale Clubhouse project. He, along with Jack Gianola, Construction Manger for the City, in 1997, had originally thought that the cost projected to 2002 would be approximately $2,000,000. The actual new cost is $2,650,000. The contingency for the project is seven percent or approximately $185,000, which we didn't include. We also originally didn't count on putting in a 1,750-foot sidewalk, which will cost at least $75,000. We could lose between 6 to 20 trees, depending on the final design for the sidewalk. In addition, we didn't take into consideration the contract with the consultant for i ggll]Board Minutes Jul 18 20 Page 3 Phase II at $100,000 to manage the project, and all of the City fees for taps, etc. have also gone up considerably since 1997. If all goes as planned, we could have this project out to bid in November. Tom White asked if the overage would affect the surcharge fees? Mike Sanders figured the debt payment would be approximately $200,000 a year. He added that if we add another $1 to 9-holes and $2 for 18- holes,this will pay for nearly 100 percent to provide a dedicated stream of revenue. Byrd Curtis asked what the debt would be that we would incur over the life of the loan? Mike said that would be approximately $4,300,000. Byrd further asked what would happen if we had a catastrophe and had to use some of our reserves, then what would happen to this debt? Jerry explained that the City has money set aside from our Golf budget for emergencies, plus insurance covers certain events such as the 1997 flood. Byrd then said that he does not think that we should be piling more debt upon debt, and he doesn't think we can really afford it by taking on more debt. He thinks the economy is looking bad now, as evidenced by high gasoline prices, the power situation, reduced earnings, lay offs, etc., and he is concerned that we might go into a recession. We could lose the base of golfers. He feels we should shelve the project for six months to a year and see how the economy is at that time. He thinks it would be bad business to enter into such a project now, and we are not fully looking at the economy. Byrd thinks that we need to simply remodel the present facility and not build a new clubhouse. Mike said that he thinks the City golfers will welcome paying an additional $1 and $2 for a new clubhouse. Byrd said this is an elegant clubhouse and we don't need it. Karen Joslin-Aured said that one of the reasons the renderings look so spectacular is because the drawing highlight the mature landscaping. Both Karen and Henry Fry added that it is not the"best"or"elegant". Mike said that we are making a statement to the future generations that we are going to have a quality facility. Jerry said that this new debt of$200,000 for the Collindale Clubhouse, plus $185,000 on the 1999 COP's capital projects, and the $165,000 for Capital equipment lease purchases would give us a debt ratio to our expenditures of 21 percent in 2002, going down in later years. Jerry doesn't see any other big-ticket capital project items unless the City decides to add another City course. Byrd said that we can do this, but he doesn't agree with the Golf Fund incurring such a debt. Jerry believes that the time for this project is now. The interest rate is the lowest it has been in many years. Tom and Claire Nelms said that this is a project that we can't turn down at this time. Everything is in place. Mike said that we need a recommendation from this Board to go forth with this project. Jerry said that we will hold a public meeting next month (August 15 at Collindale) to let our golfers know about our proposed increase in fees, along with receiving public input on the clubhouse. Based on that information gathered from that meeting, we will need a formal final vote from the Board at that time. —�j On a motion by Frank Blanco, seconded by Claire Nelms the Board voted 5-1 to continue with the process on a tents new of ' bhouse and to cknowle ge anew surcharge to pay or the ollindale C h,hhnLce I Yrd Curtis yotethnol. Karen said she wouldlike to be firm on the $2,650,000. Jerry said that the architect will be at the Board meeting to help explain the project and answer any questions. Citizen Henry Fry asked about the $75,000 for the sidewalk and asked if that does include the cost for the netting along the side of the sidewalk? Jerry responded that it does include netting that is 30 feet high. Golf Page 2 Collindale Clubhouse Project Architect Frank Vaught of Vaught"Fry Architects gave the Board an update on the Collindale Clubhouse project. He said there are some improvements to the design that they have made and he wanted to share those with the Board. He explained that on Thursday, June 21,they go before the Planning and Zoning Board to present their plans for direct access to the building from the road. We allow this traffic flow with a port cochere. The good news is that our project is on the consent agenda. He explained that we added a bag drop off in the parking lot and have incorporated a walkway through the trees from the parking lot. Additionally, a change in the pro shop has been made to allow for better visibility to #1 tee box. This change also opens up the view of the practice green and#9 and #18. We have made the formal PDP submittal to the City for approval. The patio is 7 feet above the ground and is designed as a landscape of tiered wall up to the patio. This landscape retaining wall will add an interest and softens the look from the patio to the golf course. Looking at the building from Horesetooth,the building has a restaurant appearance and from the west has a golf"look"to the building. The building and parking lot set on a 3-1/2 acre foot print. The outside is a Colorado lodge look and presents a mature look as does the golf course. It has a timelessness to it. It is a combination of stone and wood. We have a fireplace designed in the project. Frank explained the dining room tables will seat 72 people. Lounge dining/bar area has approximately 70 seating and 10 bar stools; with 50 seats on the patio. He spoke about the one percent of the project for art in public places. We have thought of this wall in the dining area could serve as the art and have an artwork and artistic tribute to the golf course and the people who made it happen. Bill Rutledge asked if the fireplace could be part of the one percent? He added that at Buffalo Run they used a display of pictures for a divider and as an art piece. Frank said that is a possibility as the fireplace would be 8 feet wide and one and one half story tall. The locker rooms and cart storage is in the lower level. It is designed for 50 carts which can be either electric or gas powered carts. Also in the lower level is the golf club repair room. Frank said the cost estimate will be available by July 16. Brian Cobb asked if the dormers are visible from inside? Frank replied that they will not. Claire Nelms asked what the timeline is for construction? Jerry said it could be November if all goes well. Citizen Henry Fry asked about the materials that will be used on the roof. Frank replied that it will be asphalt that will look like weathered wood. The Board thanked Frank for the presentation. Note: Board Member Frank Blanco left the meeting at this time. Golf Baud Minutes Page Proposed 2002-2003 Golf Fund Recommended Budget Jerry began by saying the City is on a two-year budget cycle. We are preparing the 2002-2003 budget.The City Manager proposes his budget to City Council in September and Council adopts a two-year budget and appropriates the 2002 budget in November. Jerry reviewed the Golf Fund documents that staff prepared for the budget. He then referred to the Comparative Golf Statement. He explained the expenditures for the Golf Fund and he explained the drain on the Fund with the salary increases for full time employees. Jerry told the Board that we generally maintain a Projected Ending Working Capital of approximately $280,000 annually through 2006. The memo from Alan Krcmarik, Finance Director states that if we borrow $2,000,000 to build Collindale Clubhouse. we wil ave to r�f fees Next month we will know-or sure how much the project will cost. The payments could be$180,000 a year to pay this debt back. We also have to have money set aside for one Rill year of payments ahead of schedule. If we want to go forth we have to institute a raise in fees. Bill Rutledge asked how much do we have to add? Jerry said we would have to raise green fees and the per play fee $1/9 holes and $2/18-holes at all three golf courses. Karen Joslin-Aured said that she has a problem with raising this at all three courses? Collindale Concessionaire Kevin Wilcox said that the golf courses have all relied on each other for capital improvements. Mike Sanders added that historically all the capital improvements have been paid for by all the courses and the truth of the matter is that the we have to do this. Manny Jimenez said that it doesn't even take us out of line with other courses in the Front Range. Mike said that Council will not authorize the money for us to borrow if we do not have a steady stream of revenue designated. Jerry said that the City Manager approves fees and charges and then he takes our debt financial package to the Council. Kevin said that we have to deal with this issue. All building materials will continue to rise. This is the best time financially to borrow the money. Most Board members said that we have to go for this and present it to the public. Bill said that when the City Manager gets this package, he needs to make the decision that we financially need to raise these fees. Bill said in all reality,the majority of the golfers will agree that we need to do this. The Board then agreed that we need to move forward on this plan and next month will review the final costs and will need to make a recommendation raising fees accordingly. On a motion by Claire Nelms, seconded by Karen Joslin-Aured, the Board voted 7:1 with Byrd Curtis voting no, to go forth with tthe arolect wr the idea to consider raising Breen fees and per play fees to Day the Collithe Collindale Clubhouse construction. Jerry explained that we will get the estimates for e c u ouse for the July 18 meeting and have a public input/comment meeting on August 15 at the Collindale Clubhouse. Other Business • Avon Breast Cancer Fundraiser walk on August 3 past Collindale. Jerry explained how the walkers will be walking on the side of Collindale. Golf Board Minutes May l6, 2001 Page 3 Collindale Clubhouse Project Architect Frank Vaught and Matt Rankin from Vaught-Fry Architects,along with the City's Project Manager Steve White, were in attendance to review the Collindale Clubhouse Project with the Board. Committee members Jun Greer,Doug Evans, Kevin Wilcox,Henry Fry,Karen Joslin-Aured, and Jerry P Brown can also answer questions. Frank Vaught said that they are a local architect and have been in Fort Collins since 1972. He said that there were several major factors that had impact on this design. City Plan requires that the building be within 25 feet from the road so that it appears to be pedestrian friendly. We concluded the best place for the new building is where it currently is located. Therefore, we will build a port cochere on the Horsetooth Road side. He explained the building layout with the lower level;and the upper level having the pro shop, restaurant, dining rooms, kitchen, and restrooms. Claire Nelms doesn't understand why there are locker rooms in the facility. She also said that there are foursomes in golf so why do they build only three toilets in each restroom. Byrd Curtis asked about solar heating?Collindale Snack Bar Concessionaire Kevin Wilcox said that we have to have a recovery of 160 gallons of hot water and therefore we need conventional water heaters. Karen added that the committee has discussed passive solar,and we will continue to explore it. The patio/deck will be a main feature. Citizen James Williamson said that he looks for the space on the deck to be large enough to accommodate several tournament players with views of the 18th hole. He further asked about a common area for a "card room". Jerry said we are not providing that service. Collindale Women's Golf Association President Jeni Forbes asked if the auxiliary dining room would be able to be divided? Jerry said that you could close off the auxiliary dining room completely, but currently we don't plan to divide that room. Jerry also said that we are looking at ways to cover the patio deck and scoring area. There being no further questions or comments, Mike Sanders then thanked Frank and Matt for their presentation tonight. Karen said that she wanted to reinforce the great job that Frank and Matt have done with this project. Karen also said she recently spoke with the Overland Sertoma and the two Collindale women's groups for input on this project. Jerry then explained the time line for the project. We went through conceptual review and we are now doing outreach with the Board and the men's and women's associations. Our goal is to know by the end of June what will be the final estimated cost of the project. We are still going through some issues with Transportation regarding the sidewalks and street oversizing. We will probably go to City Council in mid-July and ask to borrow approximately $2,000,000. The Council has to authorize that money. The City Finance Department will have to go to bid on the money. After we get those approvals the consultant then prepares the plans and specs and hopefully we can go to bid in September and try to start construction by November 1. Our goal is to construct the project within five or six months with the projected opening no later than next June. Karen said we are doing everything possible to make this a successful project. Mike added that the Golf Fund has the means to pay this debt back. _Basically,there were no objections from Board Members tonight so we will continue to move forward.