HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 12/02/2008 - SECOND READING OF ORDINANCE NO. 131, 2008, APPROPR ITEM NUMBER: 7
AGENDA ITEM SUMMARY DATE: December2, 2008
FORT COLLINS CITY COUNCIL STAFF: Matt Baker
SUBJECT
Second Reading of Ordinance No. 131, 2008, Appropriating Funds for the Harmony and Ziegler
Roads Improvements Project.
RECOMMENDATION
Staff recommends adoption of this Ordinance on Second Reading.
EXECUTIVE SUMMARY
The Harmony Road and Ziegler Road improvements for the Front Range Village Development
Project are now complete,with the final pavement overlay completed this spring on Harmony Road
and completion of the roundabout at Horsetooth and Ziegler. The financial closeout of the Project
is underway. This Ordinance, unanimously adopted on First Reading on October 21, 2008,
reconciles the various funds that contributed to the Project and appropriates additional amounts to
cover unanticipated expenses in the Project.
ATTACHMENTS
1. Copy of First Reading Agenda Item Summary - October 21, 2008.
(w/o original attachments)
ATTACHMENT
ITEM NUMBER: 18
AGENDA ITEM SUMMARY DATE: October 21, 2008
FORT COLLINS CITY COUNCIL STAFF: Matt Baker
SUBJECT
First Reading of Ordinance No. 131,2008,Appropriating Funds for the Harmony and Ziegler Roads
Improvements Project.
RECOMMENDATION
Staff recommends adoption of the Ordinance on First Reading.
FINANCIAL IMPACT
The following summarizes the Cs'il eippropriations into the project,
including:
• Appropriating unanticipated revenue in Street Oversizing Contributions in Aid
• Authorizing the transfer of existing appropriations in the Street Oversizing Fund and the
Harmony Maintenance Fund to the Harmony Road and Ziegler Road Improvement Project
• Authorizing the transfer of Street Oversizing Undesignated Reserves into the Harmony
Maintenance Fund
Harmony Road and Ziegler Road Improvement Project Total $568,535
Appropriation of Unanticipated Revenue from the
Developer of The Pads at Harmony $ 53,486
Transfer from Harmony Maintenance Fund into the
Harmony Road and Ziegler Road Improvement Project $104,136
Transfer of Existing Appropriatio (e)e
into the Harmony Road and Zie r Roat je $185,913
Transfer from the Street Oversizi d o the -
Pavement Management Fund $225,000
Drake and Ziegler Improvement Project Total 67,786
Transfer from the Harmony Road and Ziegler Road Improvement
Project into the Drake and Ziegler Improvement Project for
HP/Avago Sidewalk Construction $ 67,786
October 21, 2008 -2- Item No. 18
EXECUTIVE SUMMARY
In Spring 2007,Council heard estims nd a opria i ns f r he Harmony Road and Ziegler Road
Improvements, Front Range Vil e D pme i ro t ' know complete, with the final
pavement overlay completed thi pring H d and a roundabout at Horsetooth and
Ziegler. The financial closeout o r 'e 's u e .This a ropriation reconciles the various
funds that contributed to the project and appropriates additional amounts to cover unanticipated
expenses in the project.
BACKGROUND
The Front Range Village Retail Center requested and received financial assistance from the City as
specified in the"Financial Assistance Agreement Pertaining to the Development of the Front Range
Village" approved by City Council by resolution at its December 5, 2006 meeting.
Original funding of the roadway improvements consisted of the following contributions:
Street Oversizing Fund $2,050,000
Harmony Maintenance Fund P"
(Harmony/Ziegler Concrete tersecti ) P N $750,000
Developer ROW Acquisition .J�. $172,500
Developer Contribution in Aid of 9tructi6 $2,700,000
Total Project Cost $5,672,500
After the Planning and Zoning Board approval of the Front Range Village Retail Center, another
project,the Pads at Harmony, located adjacent to Front Range Village,was approved. The Pads at
Harmony began its construction at about the same time as Front Range Village. The Pads
development had frontage on,and was responsible for,a portion of Harmony Road. These frontage
improvements were constructed in conjunction with the Front Range Village improvements. The
Pads at Harmony Developer paid the City $53,486 for its local street obligation. This amount was
unanticipated revenue deposited in the Street Oversizing Contributions in Aid line item and should
be transferred into the project account. The Street Oversizing portion of the Pads at Harmony
improvements is$140,753.This is an additional appropriation from the Street Oversizing Fund that
was not anticipated in the original appropriation.
The fast track construction projec on (H 'o ah IJlas76mpleted on time,prior to the
opening of the Retail Center, i ccordi th ewith the developer. The Front
Range Village Retail Center is nop esi r dwayvements to both Harmony Road
and Ziegler Road were required to ppoeve mentsurrounding roadway network.
Harmony Road was widened to a 6-lane arterial from Timberline to Ziegler, including the
construction of new signalized intersection at Harmony and Corbett. There were also extensive
improvements to the Ziegler/Harmony intersection. Ziegler Road was improved to a 4-lane arterial
between Harmony and Horsetooth, and the Ziegler/Horsetooth roundabout was completed.
October 21, 2008 -3- Item No. 18
Unanticipated construction issues were encountered with the construction of Harmony Road.
Significantly more asphalt was required to meet the smooth ride and cross slope drainage standards
of the City, mainly due to elevation differences between each side of the divided highway that was
originally constructed by CDOT. -Ter un alqpo 348,264 exhausted the contingency for
the project.
s afi`
The Harmony Maintenance F tr1 7 000 to pgrading the Harmony/Ziegler
intersection to concrete paving. The actual cost of this work was $854,136. It is requested that the
amount of$104,136 be transferred from the Harmony Maintenance Fund into the project account
to cover the difference.
During the project construction,the City's landscaping contractor was unable to perform. The City
Purchasing Agent, in agreement with the Engineering Department, cancelled the contract. In order
to complete the project on time, an alternate contractor,Korby Landscaping,was hired to finish the
uncompleted work. The new landscape contract cost$45,160 more than the original contract. The
additional expense is requested as an additional appropriation from existing appropriations in the
Street Oversizing Fund.
The final overlay and re-striping to six lanes was combined with other arterial maintenance overlays
in the area to reduce cost. Since the City had already scheduled major work on Horsetooth,
Timberline and Harmony, the fi al a ' g e- Road Front Range Village
Project was performed by the y's P ment g en r gram. This minimized traffic
impacts and realized cost saving ue to a nomi o cale. It i equested that the portion of cost
for the final overlay($225,000) b fe in Street rsizing Fund into the Pavement
Management Fund.
The City also received and appropriated into the project funds $67,786 from Hewlett Packard and
Avago for sidewalk improvements adjacent to their site on Harmony Road. These improvements
will be completed by November 2008. The same contractor for the Harmony and Ziegler Project
is also under contract for the adjacent Drake and Ziegler Project. Using the contract for the Drake
and Ziegler Project provided some savings from having to bid the project separately. To cover the
costs in the Drake and Ziegler Project,$67,786 needs to be transferred from the Harmony Road and
Ziegler Road Project to the Drake and Ziegler Project.
SUMMARY
The following summarizes the items and amounts of requested appropriations:
Transfer from Harmony Mainte Cce into j � �� $104,136
The Pads at Harmony Contributd 1. $ 53,486
(Received from developer) into the Project
The Pads at Harmony Street Oversizing $140,753
Korby Landscape $ 45,160
Transfer from the Street Oversizing Fund into the
Pavement Management Fund $225,000
October 21, 2008 -4- Item No. 18
Transfer from the Harmony Road and Ziegler Road
Improvement Project into the Drake and Ziegler
Improvement Project for HP/Avago Sidewalk Construction $ 67,786
Staff requests this appropriationCantcCip
n the i s d contributed to the project, and
for additional amounts to cover d ex m the p 'ect.
ATTACHMENTS
1. Location map - Harmony and Ziegler Widening Roadway Improvements.
2. Location map -Avago/Hewlett Packard Meandering Sidewalk Project.
ORDINANCE NO. 131, 2008
OF THE COUNCIL OF THE CITY OF FORT COLLINS
APPROPRIATING FUNDS FOR THE HARMONY AND ZIEGLER ROADS
IMPROVEMENTS PROJECT
WHEREAS,extensive roadway improvements to both Harmony Road and Ziegler Road were
required to support the anticipated increase in traffic volumes to the City's roadway network
surrounding the site of the Front Range Village Retail Center ("Front Range Village"); and
WHEREAS,the scope of the arterial street improvements(the"Project")included widening
Harmony Road to a six-lane arterial from Timberline Road to Ziegler Road, including the
construction of a new signalized intersection at Harmony Road and Corbett Drive; improving the
intersection of Ziegler Road and Harmony Road; widening Ziegler Road to a four-lane arterial
between Harmony Road and Horsetooth Road; improving the Ziegler Road and Horsetooth Road
intersection; and constructing the Ziegler Road and Horsetooth Road roundabout; and
WHEREAS,the estimated cost of the Project surrounding the area ofthe Front Range Village
was $5,672,500 and the following funding sources were appropriated:
Street Oversizing Fund $2,050,000
Transportation Services Fund -Reserve for
Harmony Road Maintenance $ 750,000
Developer Right of Way Acquisition $ 172,500
Developer Contribution in Aid of Construction $2,700,000
Total $5,672,500
WHEREAS, the Project is now complete and various additional funds were contributed to
the Project that must be appropriated to fund unanticipated expenses in the Project; and
WHEREAS, The Pads at Harmony, another development in the area, began construction at
the same time as the Front Range Village and its improvements were constructed in conjunction with
the Front Range Village improvements; and
WHEREAS, the developer of The Pads at Harmony has paid the City $53,486 for its local
street obligation and the Street Oversizing portion for those improvements is $140,753; and
WHEREAS,the cost of upgrading the intersection of Harmony and Ziegler Roads to concrete
paving was estimated to be $750,000, which was contributed by the Transportation Services Fund
prior year reserves for Harmony Road Maintenance, while the actual cost was $854,136, so that an
additional $104,136 should be transferred from the Harmony Road Maintenance Reserve to the
Project for appropriation; and
WHEREAS,during the Project,the City's landscaping contractor was unable to perform and
an alternate contractor was hired to finish the uncompleted work; and
WHEREAS,the new landscape contract cost$45,160 more than the original contract and this
amount will be funded from existing appropriations in the Street Oversizing Fund; and
WHEREAS, the final overlay and re-striping to six lanes was performed by the City's
Pavement Management Program in conjunction with other arterial maintenance overlays in the area
and the development portion, in the amount of $225,000, will be transferred to the Pavement
Management Program from Street Oversizing Fund prior year reserves; and
WHEREAS,the Project has received and appropriated funds for sidewalk improvements on
Harmony Road adjacent to Hewlett Packard and Avago in the amount of$67,786 and using the
contractor working on the Drake and Ziegler Realignment Project will result in sufficient cost
savings that staff recommends transferring $67,786 from the Harmony and Ziegler Roads
Improvement Project to the Drake and Ziegler Realignment Project; and
WHEREAS, Article V, Section 9, of the City Charter (the "Charter") permits the City
Council to make supplemental appropriations by ordinance at any time during the fiscal year,
provided that the total amount of such supplemental appropriations,in combination with all previous
appropriations for that fiscal year, does not exceed the current estimate of actual and anticipated
revenues to be received during the fiscal year; and
WHEREAS, City staff has determined that the appropriation of the revenue as described
herein will not cause the total amount appropriated in the Capital Projects Fund and the
Transportation Services Fund to exceed the current estimate of actual and anticipated revenues to
be received in that fund during the fiscal year; and
WHEREAS,Article V,Section 9,of the Charter also permits the City Council to appropriate
by ordinance at any time during the fiscal year such funds for expenditure as may be available from
reserves accumulated in prior years, notwithstanding that such reserves were not previously
appropriated; and
WHEREAS, Article V, Section 10,of the Charter authorizes the City Council to transfer by
ordinance any unexpended and unencumbered appropriated amount or portion thereof from one fund
to another fund, provided that the purpose for which the transferred funds are to be expended
remains unchanged.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT
COLLINS as follows:
Section 1. That there is hereby appropriated from unanticipated revenue in the Street
Oversizing Fund the sum of FIFTY-THREE THOUSAND FOUR HUNDRED EIGHTY-SIX
DOLLARS ($53,486) for transfer to the Capital Projects Fund - Harmony and Ziegler Roads
Improvement project and appropriated for expenditure therein for street improvements.
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Section 2. That there is hereby appropriated from prior year reserves in the
Transportation Services Fund,the sum of ONE HUNDRED FOUR THOUSAND ONE HUNDRED
THIRTY-SIX DOLLARS($104,136)for transfer to the Capital Projects Fund-Harmony and Ziegler
Roads Improvement project and appropriated for expenditure therein for street improvements.
Section 3. That the unexpended appropriated amount of ONE HUNDRED EIGHTY-
FIVE THOUSAND NINE HUNDRED THIRTEEN DOLLARS($185,913)is hereby authorized for
transfer from the Street Oversizing Fund to the Capital Projects Fund- Harmony and Ziegler Roads
Improvement project.
Section 4. That there is hereby appropriated from prior year reserves in the Street
Oversizing Fund, the sum of TWO HUNDRED TWENTY-FIVE THOUSAND DOLLARS
($225,000)for transfer to the Transportation Services Fund and appropriated for expenditure therein
for the Pavement Management Program.
Section 5. The unexpended appropriated amount of SIXTY-SEVEN THOUSAND
SEVEN HUNDRED EIGHTY-SIX DOLLARS($67,786)is hereby authorized for transfer from the
Capital Projects Fund - Harmony and Ziegler Roads Improvement Project to the Capital Projects
Fund- Drake and Ziegler Road Realignment Project and appropriated therein.
Introduced, considered favorably on first reading, and ordered published this 21st day of
October,A.D. 2008, and to be presented for final passage on t day of December, A.D. 2008.
May r
ATTEST:
(1
City Clerk
Passed and adopted on final reading on the 2nd day of December, A.D. 2008.
Mayor
ATTEST:
City Clerk
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