HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 10/17/2000 - FIRST READING OF ORDINANCE NO. 158, 2000, BEING TH AGENDA ITEM SUMMARY ITEM NUMBER: 40
FORT COLLINS CITY COUNCIL DATE: October 17, 2000
10 STAFF:
John F. Fischbach
SUBJECT:
First Reading of Ordinance No. 158,2000,Being the Annual Appropriation Ordinance Relating to
the Annual Appropriations for the Fiscal Year 2001; Amending the Budget for the Fiscal Year
Beginning January 1, 2001, and Ending December 31, 2001; and Fixing the Mill Levy for Fiscal
Year 2001.
RECOMMENDATION:
Staff recommends adoption of the Ordinance on First Reading.
FINANCIAL IMPACT:
This Ordinance amends the total City Budget for fiscal year 2001 and represents the annual
appropriation for fiscal year 2001 in the amount of $403,597,689, and sets the City mill levy at
9.797 mills, unchanged since 1991.
EXECUTIVE SUMMARY:
This Ordinance amends the adopted 2001 Budget and sets the amount of$403,597,689 for the 2001
Budget of the City of Fort Collins. The Net City Budget,which excludes internal transfers between
funds, is $274,444,042 for 2001. The Net City Budget, as amended, is allocated to:
Adopted Amended
2001 2001
Operations $208,040,227 $210,100,254
Debt Service $ 7,020,193 $ 7,020,193
Capital $ 53,321,351 $ 57,323,595
This Ordinance also sets the 2001 City mill levy at 9.797 mills, unchanged since 1991.
DATE: October 17, 2000 2 ITEM NUMBER: 40
BACKGROUND:
City Council is required by the City Charter to adopt an Annual Appropriation Ordinance to defray
expenses for the ensuing budget year. Council adopted the 2000 and 2001 Biennial Budget and
appropriated monies for expenditure for fiscal year 2000. Because the City adopts a two-year
budget plan, it is prudent to review the second year (2001) of the adopted plan and, if necessary,
amend the 2001 budget prior to adoption of the 2001 Annual Appropriation Ordinance.
In developing the multi-year budget concept for the City, staff talked with a number of officials in
communities that had experience with multi-year budgeting. In talking with the officials, one
common "secret" that was mentioned to ensure success was, "do not allow the second year of the
budget to be reopened during review". To do so would negate any expected time savings and would
undermine the objective of long-term planning. With this "secret" in mind, staff earlier proposed
to the Finance Committee the following for review and appropriation of funds for the second year
of the adopted 2000 and 2001 budget. The Finance Committee reviewed and concurred with the
process and criteria for considering any adjustments.
At the adoption of the 2000 and 2001 biennial budget, Council did list a number of items to be
considered during the adjustment process for amending the 2001 adopted budget. Other than those
items listed by Council, the only other adjustments that were considered, subject to available
resources, were:
• Needs and adjustments related to current services that, without adjustment, will
significantly impair the provision of that service
• Those specifically directed by Council or City Manager
• New programs or enhanced services requested by the community
Preliminary adjustment recommendations to the 2001 budget were reviewed by the Finance
Committee and by Council at the September 26, 2000, study session. One change to the
recommendations was made after the study session (removing the $100,000 one-time expenditure
for mail ballots for all voters). From the review by the Finance Committee and at the Council study
session,the amended budget for fiscal year 2001 is presented to Council for consideration. Second
Reading and final adoption of the Annual Appropriation Ordinance is scheduled for November 21,
2000.
Recommended 2001 Budget Adjustments
The City Manager's recommendation for adjustments to the 2001 adopted budget plan comes with
a caveat. If voters approve the Tax Cut 2000 (Amendment 21) initiative as an amendment to the
State Constitution,the recommendation will be changed to reflect no adjustments requiring additional
General Fund monies. In fact,preliminary estimates show that approximately$2.7 million in existing
General Fund provided services might have to be cut in 2001. If that is the case, new
recommendations will be formulated involving service cuts in order to balance the budget. In
addition, if voters approve the Responsible Growth Initiative (Amendment 24) to the State
Constitution, some of the recommended budget adjustments would need to be reevaluated.
DATE: October 17, 2000 3 ITEM NUMBER: 40
Service Area staff submitted a number of items to be considered for adjustment of the 2001 budget
plan. The complete list of the requested adjustments is attached. The requests are broken down by
Service Area into four sections. Those sections and the total amount requested for each section are:
tSection Ongoing One-Time
Requests for General Fund Monies $1,474,457 $4,286,472 to
$4,566,472
Requests for Non-General Fund Monies $ 552,026 $2,089,450
Requests for Savings Incentive Monies -0- $ 130,000
Housekeeping Adjustments $2,419,056 $1,580,759
After reviewing all requests relative to the aforementioned criteria in relation to long-range revenues
and expenditures as projected by the 10-year budget plan and receiving Council input, the City
Manager is recommending the following adjustments to the adopted budget plan for fiscal year
2001. Each adjustment item is numbered to match an attached explanation.
Recommendations for General Fund Monies
Adjustment Ongoing One-Time
1. Air Quality Monitoring $ 3,000 $ 12,000
2. Pollution Prevention Program $ 104,500 $ 28,300
3. Recycling Center Expansion -0- $ 100,000
4. Gateway Park Maintenance $ 140,426 $ 81,850
i 5. Round-A-Bout Maintenance $ 30,066 -0-
j 6. Pavement Management -0- $1,879,518*
7. Research Assistant/Attomey $ 62,500 -0-
8. PFA Contribution Alignment -0- $ 573,617
9. Payroll Specialist Position $ 61,589 $ 27,400
10.Ft. Collins-Wellington Separator -0- $ 40,000
Total $ 402,081 $2,742,685
* $650,143 will be funded from 1999 revenues collected over the growth limit.
Recommendations for Non-General Fund Monies
Adjustment On oin One-Time
11. New Office Building Adjustment -0- $ 270,000
12. Project Manager Reclassification $ 6,000 -0-
13 Golf Lease/Purchase Payment -0- $ 58,100
14. Perpetual Care Transfer to
Cemeteries $ 11,000 -0-
15. Use of Recreation Reserves -0- $ 386,000
16. Light & Power System Additions -0- $1,348,350
17. Water Meter Installation Crew $ 458,776 -0-
DATE: October 17, 2000 4 ITEM NUMBER: 40
18. Illicit Stormwater Discharge
Monitoring $ 76,250 $ 27,000
Total $ 552,026 $2,089,450
Recommendations for Savings Incentive Reserve Monies
Adjustment Ongoing One-Time
19. 2020 Population Projections -0- $ 35,000
20. Development Review Planner -0- $ 20,000
21. P&Z Board Training -0- $ 10,000
22. BAVA Subarea Plan -0- $ 65,000
Total $ -0- $ 130,000
Housekeeping Adjustments
Adiustment Ongoing One-Time
23. PFA Revenue Allocation Adjustment $ 197,029 -0-
24. CAD/RMS Payment from PVH $ 50,000* -0-
25. Engineering Move to Transportation $2,115,852** $ 280,759**
26. Public Nuisance Abatement
Coordinator Transfer $ 56,175** -0-
27. Capital Project Change-Canal
Importation to Old Town Basin -0- $1,300,000**
Total $2,419,056 $1,580,759
* Poudre Valley Hospital Payment for their share of CAD/RMS
** Transfers only—no additional monies required
LIST OF ATTACHMENTS:
A. 2001 Adjustment Requests (Complete List)
B. Recommended Adjustment Requests—Descriptions
C. 2001 Budget Plan as Originally Adopted—Use of General Fund Discretionary Monies
D. 2001 Adjustments -Funding Sources
ORDINANCE NO. 158, 2000
OF THE COUNCIL OF THE CITY OF FORT COLLINS
BEING THE ANNUAL APPROPRIATION ORDINANCE
RELATING TO THE ANNUAL APPROPRIATIONS
FOR THE FISCAL YEAR 2001; AMENDING THE BUDGET FOR
THE FISCAL YEAR BEGINNING JANUARY 1, 2001, AND ENDING
DECEMBER 31, 2001; AND FIXING THE MILL LEVY FOR FISCAL YEAR 2001
WHEREAS,on November 16, 1999,the Council adopted on Second Reading Ordinance No.
174, 1999, thereby approving a biennial budget for the years beginning on January 1, 2000, and
January 1, 2001; and
WHEREAS, the City Manager has submitted to the Council proposed amendments to the
2001 budget adopted by the Council in Ordinance No. 174, 1999; and
WHEREAS, Article V, Section 4, of the City Charter(the "Charter") requires that, before
the last day of November of each fiscal year, the Council shall appropriate on a fund basis and by
individual project for capital projects and federal or state grant projects, such sums of money as it
deems necessary to defray all expenditures of the City during the ensuing fiscal year based upon the
budget as approved by the Council; and
WHEREAS, Article V, Section 5, of the Charter provides that the annual appropriation
ordinance shall also fix the tax levy upon each dollar of the assessed valuation of all taxable property
within the City, such levy representing the amount of taxes for City purposes necessary to provide
for payment during the ensuing fiscal year for all properly authorized expenditures to be incurred by
the City, including interest and principal of general obligation bonds; and
WHEREAS, Article XII, Section 6, of the Charter permits the Council to fix, establish,
maintain, and provide for the collection of such rates,fees,or charges for water and electricity, and
for other utility services furnished by the City as will produce revenues sufficient to pay into the
General Fund in lieu of taxes on account of the City-owned utilities such amount as may be
established by Council; and
WHEREAS, Article V, Section 10, of the Charter authorizes the Council to transfer by
ordinance any unexpended and unencumbered amount or portion thereof from one fund or capital
project to another fund of capital project,provided that the proposed transfer is from a capital project
in which the amount appropriated exceeds the amount needed to accomplish the purspose specified
in the appropriation ordinance.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT
COLLINS as follows:
Section 1. Budget That the Council has reviewed the City Manager's recommended
changes to the"2001 Proposed Appropriations"section of the Fort Collins 2000 and 2001 Biennial
Budget (the "Biennial Budget"), as shown on pages 31 through 33 of Volume I thereof, a copy of
which Biennial Budget is on file with the office of the City Clerk, and hereby amends the Biennial
Budget so as to reflect said changes as follows:
2001 Proposed Approoriations
Amount of
Existin¢ Adjustments As Amended
GENERAL FUND $78,260,195 $ 3,718,554 $ 81,978,749
COPS Universal Grant 125,000 125,000
Total General Fund 78.385.195 3,718,554 82,103,749
ENTERPRISE FUNDS
Golf $ 2,256,202 58,100 $ 2,314,302
Light&Power 67,279,102 1,348,350 68,627,452
Storm Drainage 6,815,048 103,250 6,918,298
Capital:
Basin Master Planning 490,000 490,000
Canal Importation Basin 1,300,000 (1,300,000) 0
Computer Systems Enhancements 80,000 80,000
Developer Repays 200,000 200,000
Flood Mapping&Precip/Stream 160,000 160,000
Old Town Basin Improvements 0 1,300,000 1,300,000
Spring Creek Basin 1,950,000 1,950,000
Total Storm Drainage 10,995,048 103.250 11,098,298
Wastewater 17,158,971 17,158,971
Capital:
Computer Systems & Mapping 25,000 25,000
Computer System Enhancements 80,000 80,000
Harmony Lift Station 400,000 400,000
Mulberry WRF Improvements 500,000 500,000
North College Sewer 200,000 200,000
Service Center Improvements 200,000 200,000
Sludge Disposal Improvements 875,000 875,000
Treatment Plant Improvements 2,950,000 2,950,000
Total Wastewater 22,388,971 0 22,388,971
Water 24,526,940 24,526,940
Capital:
Cathodic Protection 30,000 30,000
Computer Systems and Mapping 25,000 25,000
2
• Computer Systems Enhancements 80,000 80,000
District Connections 100,000 100,000
Gravel Pit Storage Ponds 200,000 200,000
Halligan Reservoir Expansion 400,000 400,000
Master Plan Facilities 8,550,000 8,550,000
Meter Conversion Program 1,003,000 458,776 1,461,776
Service Center Improvements 2,230,000 2,230,000
Southwest System Improvements 130,000 130,000
Water Supply Development 100,000 100,000
Total Water 37,374,940 458,776 37,833,716
TOTAL ENTERPRISE FUNDS $140,294,263 $1968,476 $142,262,739
INTERNAL SERVICE FUNDS
Benefits $ 10,982,798 $ 10,982,798
Communications 1,580,481 1,580,481
Equipment 6,131,830 6,131,830
Self Insurance 2,965,421 2,965,421
Utility Customer Service &Administration 10,067,926 10,067,926
TOTAL INTERNAL SERVICE FUNDS $ 31,728,456 0 $ 31,728,456
SPECIAL REVENUE&DEBT SERVICE FUNDS
Cemeteries $ 627,576 $ 627,576
Cultural Services &Facilities 3,284,384 3,284,384
Debt Service 4,855,079 4,855,079
Debt Service -Certificates of Participation 1,557,709 1,557,709
General Employees'Retirement 1,260,000 1,260,000
Open Lands 2,904,085 2,904,085
Perpetual Care 62,694 11,000 73,694
Recreation 6,564,410 386,000 6,950,410
Sales & Use Tax 69,912,420 1,083,441 70,995,861
Special Assessments Debt Service 629,405 629,405
Street Oversizing 3,631,099 3,631,099
Transit Services 7,964,144 7,964,144
Transportation Services 14,249,567 2,172,027 16,421,594
2001 VanGo Program 460,589 460,589
2001 Regional TDM Program 575,911 575,911
2001 Local TDM Program 532,984 532,984
Total Transportation Services 15,819,051 2,172,027 17,991,078
TOTAL SPECIAL REVENUE &DEBT
SERVICE FUNDS $ 119,072,056 _$ 3,652,468 $122,724,524
3
CAPITAL IMPROVEMENT FUNDS
General City Capital
Airport Maintenance $ 60,000 $ 60,000
Block 31 Maintenance 30,317 30,317
Hickory Park 250,000 250,000
Major Building Maintenance 1,396,931 45,600 1,442,531
Minor Street Capital 229,751 229,751
Office Building 0 270,000 270,000
Pedestrian Accessibility 410,944 410,944
Total General City Capital $ 2,377,943 $ 315,600 $ 2,693,543
1/4 Cent Communes Enhancements
Administration $ 48,460 $ 48,460
City/School District Community Projects 370,291 370,291
Prospect, Poudre River to Summit View 617,151 617,151
Performing Arts Center/Land Acquisition 1,473,735 1,473,735
Taft Hill, Drake Road to Derby 2,098,314 2,098,314
Total 1/4 Cent Community Enhancements $ 4,607,951 0 $ 4,607,951
1/4 Cent Natural Areas and Parks
Administration $ 48,090 $ 48,090
Community Park Improvements 135,773 135,773
Fossil Creek Community Park 4,443,488 4,443,488
Natural Area 1,900,000 1,900.000
Total 1/4 Cent Natural Areas and Parks $ 6,527351 0 $ 6,527351
1/4 Cent Streets and Transportation
Administration $ 58,196 $ 58,196
Mason Street Transportation Corridor 802,297 802,297
North College Corridor 92,573 92,573
Pavement Management Program 4,521,498 1,879,518 6,401,016
Pedestrian Plan 342,857 342,857
Total 1/4 Cent Streets and Transportation $ 5,817,421 $ 1,879,518 $ 7,696,939
4
Capital Improvement Expansion Fund
Administration $ 90,000 $ 90,000
General Government Facilities 270,000 270,000
Total Capital Improvement Expansion Fund 90.00 270 000 $ 360,000
Conservation Trust Fund
Administration $ 234,667 $ 234,667
Fossil Creek Trail 350,000 350,000
Open Space Acquisition 50,000 50,000
Open Space &Trails Maintenance 60,121 60,121
Trail Acquisition, Development& Repair 375,000 375,000
Tri-City Trails 50,000 50.000
Total Conservation Trust Fund $ 1,119,788 0 $ 1,119,788
Neighborhood Parkland Fund
Administration $ 252,649 $ 252,649
Case Park 130,000 130,000
Harmony Park 100,000 100,000
Miramont Park 110,000 110,000
New Park Site Acquisition 100,000 100,000
. New Park Site Development 300,000 300,000
Park Site Equipment 5,000 5,000
Provincetowne Park 100,000 100,000
Randy Balok Park 400,000 400,000
Ridgeview Park 100,000 100,000
Warren Park Restroom 75,000 75,000
Water Glen Park 100,000 100,000
Total Neighborhood Parkland Fund $ 1 .772,649 0 $ 1,772,649
TOTAL CITY FUNDS $ 391,793,073 $ 11,804,616 $403,597,689
Section 2. Appropriations. That there be, and hereby is, appropriated out of the revenues
of the City of Fort Collins,for the fiscal year beginning January 1, 2001, and ending December 31,
2001, the sum of FOUR HUNDRED THREE MILLION FIVE HUNDRED NINETY SEVEN
THOUSAND SIX HUNDRED EIGHTY-NINE DOLLARS($403,597,689) to be raised by taxation
and otherwise,which sum is deemed by the Council to be necessary to defray all expenditures of the
City during said budget year, to be divided and appropriated for the following purposes, shown in
Section 1 above.
• 5
Section 3. Mill Levy.
a. That the 2001 mill levy rate for the taxation upon each dollar of the assessed valuation
of all the taxable property within the City of Fort Collins as of December 31, 2000, shall be 9.797
mills,which levy represents the amount of taxes for City purposes necessary to provide for payment
during the aforementioned budget year of all properly authorized expenditures to be incurred by the
City, including interest and principal of general obligation bonds.
b. The City Clerk shall certify this levy of 9.797 mills to the County Assessor and the Board
of Commissioners of Larimer County,Colorado,in accordance with the applicable provisions of law,
as required by Article V, Section 5, of the Charter of the City of Fort Collins.
Introduced, considered favorably on first reading, and ordered published this 17th day of
October,A.D.2000,and to be presented for final passage on the 21 st day of November,A.D.2000.
Mayor
ATTEST:
City Clerk
Passed and adopted on final reading this 21 st day of November, A.D. 2000.
Mayor
ATTEST:
City Clerk
6
Attachment A
2001 BUDGET ADJUSTMENT REQUESTS
ID_=Recommended
Service Area/ Adjustment Amount Requested
Department Requested Ongoing One-time
REQUESTS FOR GENERAL FUND MONIES
Executive,Legislative,&Judicial Services
City Clerk Mail ballot election $100.000
Total Executive,Legislative,&Judicial Services $62,490 $107.400
Administrative Services
Facilities Services City Hall Remodel $500,000 to$780,000
281 North College Remodel $180.000
Total Facilities Services $0 $680.000 to$960,000
Accountant $71,539 $27,400
Financial Coordinator $71,539 $27,400
Purchasing Card System Administrator $83,320 $22,800
Total Finance $287,987 $105,000
Human Resources Senior Human Resources Rep. $79,935 $28,900
Administrative Clerk 11 $54,312 $28,900
Training Coordinator $79,935 $3.100
Training Program $100,000
Total Human Resources $314,182 $60,900
Total Administrative Services $602,169 $845,900 to$1,125,900
Communication&Technology Services
Information Technology Cable/Multimedia studio and equipment $150,000
Personnel services shortfall $70,000
Contractual web developer $70,000
Network enhancements&maintenance $65,000 $100,000
Contractual position $108.000
Use of dark fiber for fiber communication $108,000
Total Communication&Technology Services $135,000 $536,000
Attachment A
2001 BUDGET ADJUSTMENT REQUESTS
_=Recommended
Service Area/ Adjustment Amount Requested
Department Requested Ongoing One-time
Community Planning&Environmental Services
CPES Administration Convert PC 1/2 time support to full-time $22,000
Downtown River Corridor inventory of
historic pmperdes/archeological study $10,000
Total Advance Planning $0 $50,000
Total Natural Resources $107.500 $14(
Total Community Planning&Environmental Services $129,500 $190,300
Cultural,Library&Recreational Services
Golf Reinstate originally authorized
General Fund transfer to Golf $16,767
4th of July Celebration at City Park $30,000
OC3 Fiber Optic Data distributor $25,000
Total Park Maintenance/Forestry $200,492 $106,850
CLRS Administration PC Hardware/Software Specialist $61,743 $30,120
Total Cultural,Library&Recreational Services $262,235 $153.737
Attachment A
2001 BUDGET ADJUSTMENT REQUESTS
=Recommended
Service Area/ Adjustment Amount Requested
Department Requested Ongoing One-time
Police Services
Investigations Full funding for Investigations Lieutenant $8,063
Total Police Services $8,063 $0
Transportation Services
Transfort/Dial-A-Ride Dial-A-Ride elderly&disable evening
service $275,000
Total Transportation Services $275,000 $1.879,518
Poudre Fire Authority
Total Poudre Fire Authority $0 $573,617
TOTAL GENERAL FUND REQUESTS $1,474,457 $4,286,472 to$4,566,472
Attachment A
2001 BUDGET ADJUSTMENT REQUESTS
_=Recommended
Service Area/ Adjustment Amount Requested
Department Requested Ongoing Onetime
REQUESTS FOR NON-GENERAL FUND MONIES
Administrative Services
Total Administrative Services $6,000 $270,000
Cultural,Library&Recreational Services
Total Cultural,Library&Recreational Services $11,000 $44' `
Utility Services
Total Utility Services $535,026 $1.375,350
TOTAL NON-GENERAL FUND REQUESTS $552,026 $2,089,450
Attachment A
REQUESTS FROM PRODUCTIVITY OR
EQUIPMENT REPLACEMENT
—=Recommended
Service Area/ Adjustment Amount Requested
Department Requested Ongoing One-time
Community Planning&Environmental Services
Total Advance Planning $0 $100,000
Total Community Planning&Environmental Services $0 $130,000
TOTAL PRODUCTIVITY SAVINGS REQUESTS $0 $130,000
HOUSEKEEPING ITEMS
Service Area/ Adjustment Amount Requested
Department Requested Ongoing One-time
Non-Departmental
Police
Transportation
Utilities
ATTACHMENT B
ADJUSTMENT REQUEST FORM
Service Area: CPES
Department/Program: Natural Resources
Adjustment Requested: Air Quality Monitoring Site Cost Share With CDPHE
Dollar_ Amount Requested $12,000 ONE-TIME
$ 3,000 ONGOING
Check the box of the required criteria that your request meets:
✓ The need for adjustment is related to current services that, without adjustment,
will significantly impair the provision of that service.
✓ The adjustment was specifically directed by the City Manager or Council.
o The need for adjustment is a result of new programs or enhanced services
requested by the community.
DESCRIBE YOUR ADJUSTMENT REQUEST AND EXPLAIN WHY THE
ADJUSTMENT IS NECESSARY:
This request would provide for a second site to monitor carbon monoxide (CO)
concentrations in Fort Collins. The Colorado Department of Public Health and
Environment (CDPHE) has agreed to pay for the cost of the monitoring equipment and
requested the City pay for installation costs and annual operating costs. Council directed
that this project be considered in the 2001 exception process.
The CDPHE has operated an ambient air quality monitoring site in Fort Collins since
1980. This site is designated as a"middle scale—maximum concentration" site in the
State's network.
Recently, citizens have expressed concern that the existing CO site may not be providing
representative maximum-concentration data, given how rapidly the City and associated
traffic volumes have grown. Recent traffic-volume data indicate that the current site is at
the tenth-busiest intersection, while the top intersection has 60% more traffic volume.
Based on existing information,Natural Resources staff find that a second CO monitoring
site is warranted in Fort Collins. Data from a second site would help address citizen
concerns about the adequacy of the data from the existing site at Mason and Laurel, and
would provide comparative information.
CDPHE has made a commitment to pay for the costs of monitoring equipment, the
equipment shelter, and for data processing, a total of approximately $25,000 in one-time
costs and$7,000 ongoing. They have requested the City pay for site preparation and
installation and for annual operating expenses. These costs are estimated at$12,000 in
one-time costs and$3,000 in ongoing costs.
ADJUSTMENT REQUEST FORM
Service Area: CPES
Department/Program: Natural Resources
Adjustment Requested: Business Outreach/Pollution Prevention Program
Dollar Amount Requested $104,500 ONGOING
$ 28,300 ONE-TIME
Check the box of the required criteria that your request meets:
o The need for adjustment is related to current services that, without adjustment,
will significantly impair the provision of that service.
✓ The adjustment was specifically directed by the City Manager or Council.
✓ The need for adjustment is a result of new programs or enhanced services
requested by the community.
DESCRIBE YOUR ADJUSTMENT REQUEST AND EXPLAIN WHY THE
ADJUSTMENT IS NECESSARY:
Since its inception, one focus of the Natural Resources Department has been on outreach
to the community regarding environmental issues, and actions that our citizens may take
to improve their environment. Until recently, most of the emphasis has been on the
community at large, and not on the business community. This means that we have been
missing a key element of our community, whose collaboration is essential to meeting our
goals of maintaining the quality environment that the community values. This request
would provide funding for an environmental planner to develop active partnerships with
the business community to protect and enhance our local environment.
Several of the City's adopted planning documents (Solid Waste Reduction Policies, Air
Quality Action Plan, Greenhouse Gas Reduction Local Action Plan) identify the need to
work closely with the Fort Collins business community to apply environmental measures
such as pollution prevention, energy conservation, and waste minimization, throughout
the community. These actions offer unique potential to benefit the community through
reduced pollution, waste production, and energy use, while benefitting businesses
through reduced costs. NRD requested new staffing to implement these business-
oriented programs in the 2000-2001 budget. The request was not approved, however the
Council asked that the request be reconsidered during the 2001 exception process.
During 2000, staff from Natural Resources and other departments were able to test the
. potential for forming active partnerships with the business community for environmental
protection. A voluntary outreach program called ClimateWise provided the framework
for enlisting businesses, with funding from a grant from the U.S. Environmental
Protection Agency. NRD also teamed up with staff from Utilities and SmartTrips, along
with a local consultant, to share tasks such as outreach and technical support for
businesses.
The strong and enthusiastic response to this new program(eleven businesses have already
signed up as ClimateWise partners) confirmed the hypothesis that local businesses are
interested in working with the City of Fort Collins on voluntary action plans to plan and
implement environmental stewardship within their businesses. To continue this effort
and expand it to many more businesses requires both expanded staffing to recruit
businesses and to actively work with them to develop plans to make their operations more
environmentally-friendly. Consulting expertise to provide independent technical advice
has also proved invaluable; this is currently funded from a one-time grant from the
Environmental Protection Agency.
ADJUSTMENT REQUEST FORM
Service Area: CPES
Department/Program: Natural Resources
Adjustment Requested: Contribution to the Recycling Center Expansion at the
Landfill
Dollar Amount Requested $100,000 ONE-TIME
Check the box of the required criteria that your request meets:
✓ The need for adjustment is related to current services that, without adjustment,
will significantly impair the provision of that service.
✓ The adjustment was specifically directed by the City Manager or Council.
✓ The need for adjustment is a result of new programs or enhanced services
requested by the community.
. DESCRIBE YOUR ADJUSTMENT REQUEST AND EXPLAIN WHY THE
ADJUSTMENT IS NECESSARY:
This request will help pay for needed improvement to the Recycling Center located at the
Latimer County Landfill. The improvements are needed to handle the large volume of
recyclable materials being generated by the communities.
Because City of Fort Collins recycling programs are completely dependent on the
Recycling Center for processing, it is appropriate for the City to contribute funds for the
center's improvement. A one-time appropriation is requested for 2001, since it appears
that the County will be prepared to initiate construction of an addition to the Latimer
County Recycling Center sometime in the next year.
In 1999, staff recommended that the City provide financial support to expand the Larimer
County Recycling Center. The $100,000 suggested as the City's contribution will help
defray approximately $600,000 in costs that the County needs to build 10,000 square feet
of new space at the plant. The extra area will improve the County's ability to keep up
with the increasing volumes of recyclables that are taken in at the plant (currently 125
tons a day, compared to 80 tons a day in 1999).
The County continues to plan on implementing the construction work in 2001, although
only limited planning and design work has been done to date. The plant operations
contractor, Waste Management of Northern Colorado, has a lead role in designing the
addition so that it improves the County's ability to store and process materials.
. ADJUSTMENT REQUEST FORM
Service Area: CLRS
Department/Program: Park Maintenance/Forestry
Adjustment Requested: Gateway Mountain Park
Dollar Amount Requested $124,271 ON-GOING PARK MAINT
$81,850 ONE-TIME PARK MAINT.
$16,155 ON-GOING FORESTRY
Check the box of the required criteria that your request meets:
❑ The need for adjustment is related to current services that, without
adjustment, will significantly impair the provision of that service.
❑ The adjustment was specifically directed by the City Manager or Council.
✓ The need for adjustment is a result of new programs or enhanced
. services requested by the community.
DESCRIBE YOUR ADJUSTMENT REQUEST AND EXPLAIN WHY THE ADJUSTMENT
IS NECESSARY:
The funding request is for Gateway Mountain Park. Parks Maintenance assumed
maintenance responsibilities for this park in 2000, without additional funding. Parks
Maintenance and Forestry are now requesting on-going and one-time money for the
maintenance of this park.
Gateway will be developed into a unique mountain park with public buildings, turfgrass,
irrigation systems, roadways, parking lots, restrooms,picnic facilities,trails and bridges.
Improvements to the site have begun and when completed in 2001,the site will be open
to the public. Necessary maintenance equipment such as pickups and mowers will need to
be purchased as well as picnic tables, trash cans, office equipment, and commodities.
Staffing levels will need to accommodate 7-day coverage year round.
If funding is not approved, Parks Maintenance and Forestry will be unable to maintain
Gateway Mountain Park at a sufficient level for the active use that is anticipated once the
park is open to the public
ADJUSTMENT REQUEST FORM
Service Area: CLRS
Department/Program: Park Maintenance/Forestry
Adjustment Requested: Lemav/Mulbeny Round-A-Bout
Dollar Amount Requested $26.607 ON-GOING PARK MAINT.
ONE-TIME PARK MAINT.
$3,459 ON-GOING FORESTRY
Check the box of the required criteria that your request meets:
❑ The need for adjustment is related to current services that, without
adjustment, will significantly impair the provision of that service.
❑ The adjustment was specifically directed by the City Manager or Council
./ The need for adjustment is a result of new programs or enhanced
services requested by the community.
DESCRIBE YOUR ADJUSTMENT REQUEST AND EXPLAIN WHY THE ADJUSTMENT
IS NECESSARY:
This request is for funding the maintenance of the new round-a-bout to be built on
Mulberry and Lemay and the parkways along the streets connecting to the round-a-bout.
Park Maintenance and Forestry will be maintaining the new area starting in late 2000 or
early 2001.
ADJUSTMENT REQUEST FORM
Service Area: _Transportation
Department/Program; Engineering
Adjustment Requested: Pavement MaUAgement Program
Dollar Amount Requested _ ONGOING
$1.879.518 ONE-TIME
Check the box of the required criteria that your request meets:
X The need for adjustment is related to current services that, without
adjustment, will significantly impair the provision of that service.
X The adjustment was specifically directed by the City Manager or Council.
❑ The need for adjustment is a result of new programs or enhanced services
requested by the community.
• DESCRIBE YOUR ADJUSTMENT REQUEST AND EXPLAIN WHY THE
ADJUSTMENT IS NECESSARY:
Pavement Management Program
The City's pavement management program addresses major repair and reconstruction of
our streets. The types of maintenance that are included in the pavement management
program are:
• Crack sealing
• Slurry sealing
• Overlays
• Reconstruction of street sections
In order to maintain a"good" (75) pavement condition rating and address some of the
backlog (added deterioration that occurred between 1998 and today due to continued
underfunding of the pavement management program), the estimated unfunded needs
amount to $1,879,518 for 2001. The needs for this program are ongoing, however the
2001 request is a one-time request for funds. The transportation funding committee
continues to look at ongoing funding opportunities.
ADJUSTMENT REQUEST FORM
Service Area: Executive Lettislative and Judicial Services
Department/Program: City Attorney's Office(Legal Services)
Adjustment Requested: Research Assistant/Attomey
Dollar Amount Requested $62,500 ONGOING
ONE-TIME
Check the box of the required criteria that your request meets:
N The need for adjustment is related to current services that,
without adjustment, will significantly impair the provision of that
service.
❑ The adjustment was specifically directed by the City Manager or
Council.
❑ The need for adjustment is a result of new programs or enhanced
services requested by the community.
DESCRIBE YOUR ADJUSTMENT REQUEST AND EXPLAIN WHY THE
ADJUSTMENT IS NECESSARY:
The City Attorney's Office is responsible for the provision of legal services to the City. This includes preparing
all ordinances,resolutions,agreements and other legal documents related to City business;advising Council and
all employees of the City in matters relating to their official powers and duties; attending all Council meetings
and various boards and commissions meetings;handling or overseeing all litigation in which the City is involved;
prosecuting violations of the municipal code and charter in municipal court;and providing input from a legal
perspective to facilitate the resolution of disputes between individual members of the community and the City
organization. At present,the City Attorney's office is staffed by seven attorneys(one of whom is employed on
a three-quarter time basis)plus three support staff(one of whom is also employed on a three-quarter time basis).
Staffing levels in the office have remained constant since 1995.
This past year,using productivity savings,the office has employed another part-time attorney as an assistant
to the full-time attorneys. This attorney has significantly augmented the research capabilities of the office and
has also provided much needed additional coverage in municipal court. While the person filling this contract
position will be leaving the employ of the City,funding this attorney assistant position on an on-going basis will
allow the City Attorney's Office to maintain its current level of service. The increasing complexity of City
affairs,the growth of the community and the litigious environment in which the City operates necessitate an
increase in the staffing of the office in order to ensure that the City will be able to continue to operate in a legally
defensible manner.
The cost per capita of the City's legal services is presently the lowest of the Front Range cities surveyed. (See
Attachment"A"). The cost per capita will remain the lowest if the requested position is funded.
• . 0
2000 COST PER CAPITA REPORT Attachment "A"
(including proposed new position of Assistant Attorney I)
Municipality Population City Attorney's Cost Per Capita Office Size
Office Budget
Boulder 96,000 1,495,628 $15.58 9 Attorneys; 4 paralegals; 2 secretaries, 1 office
manager, I receptionist
Aurora 260,000 3,582,079 $13.78 25 attorneys; 22 paralegals and/or secretaries, 2
office managers
Littleton 42,000 387,000 $9.21 3 attorneys; I support staff
Greeley 70,000 593,064 $8.47 5 attorneys; 2 legal assistants; 1 secretary
Westminster 92,000 733,821 $7.98 6.5 attorneys; 1 paralegal; 2 secretaries; 1.5
clerk/typist
Longmont 65,300 517,073 $7.92 4 attorneys; 2 support staff; I volunteer
Thornton 71,000 558,866 $7.87 5 attorneys (+2 in utilities); I paralegal; 2
secretaries
Arvada 101,095 773,000 $7.65 7 attorneys (+1 in Risk Management); 4 support
staff (+I in Risk Management)
Fort Collins 117,000 822,507 $7.03 7.75 attorne s; 1 legal assistant; 2 secretaries
ADJUSTMENT REQUEST FORM
HOUSEKEEPING
Service Area: Non-Departmental
Department/Program: Poudre Fire Authority
Adjustment Requested: Increase in the City's contribution to PFA
Dollar Amount Requested ONGOING
$573,617 ONE-TIME
Check the box of the required criteria that your request meets:
❑ The need for adjustment is related to current services that, without
adjustment, will significantly impair the provision of that service.
❑ The adjustment was specifically directed by the City Manager or
Council.
❑ The need for adjustment is a result of new programs or enhanced
services requested by the community.
iDESCRIBE YOUR ADJUSTMENT REQUEST AND EXPLAIN WHY THE ADJUSTMENT
IS NECESSARY:
The City's contribution to the Poudre Fire Authority (PFA) for operations and
maintenance is determined through a Revenue Allocation Formula (RAF) as defined
in the City's Financial & Management Policies. The RAF is a formula for distributing
a share of the City's sales and use taxes and property tax with PFA, within the
constraints of Article X, Section 20 (TABOR). In addition the City dedicates 1 mill
of property tax for transfer to PFA for capital needs. In recent years the City's
contribution to PFA (excluding the 1 mill) has been based upon the estimated growth
limits, imposed by TABOR, at the time the budget is prepared.
This adjustment was developed by City and PFA staff in an effort to distribute to
PFA the difference between the revenue PFA received based on the estimated _
growth limit (per TABOR), versus the revenue based upon actual growth limits.
This is a one-time adjustment to be reviewed each year.
. ADJUSTMENT REQUEST FORM
Service Area: Administrative Services
Department/Program: Finance - Payroll
Adjustment Requested: Payroll Specialist Position
Dollar Amount Requested _$61,689 ONGOING
_$27,400 ONE-TIME
Check the box of the required criteria that your request meets:
✓ The need for adjustment is related to current services that, without adjustment, will
significantly impair the provision of that service.
❑ The adjustment was specifically directed by the City Manager or Council.
❑ The need for adjustment is a result of new programs or enhanced services
requested by the community.
DESCRIBE YOUR ADJUSTMENT REQUEST AND EXPLAIN WHY THE ADJUSTMENT IS
. NECESSARY:
NEED FOR ADJUSTMENT: The City's payroll function is severely understaffed. The City
Finance Department currently has just one payroll position to serve nearly 2,200 classified,
unclassified, hourly, contractual and retired employees.
> Volume
The following table indicates the average number of direct deposit and checks that were
issued through the City's payroll system by pay period for 1998, 1999 and 2000.
1998 1999 % Increase 2000 %
Increase
Direct 716 770 7.5% 826 7.3%
Deposits
Checks Issued 1 ,267 1,299 2.5% 1 ,372 5.6%
Total 1 ,983 2,069 4.3% 2,198 6.5%
We anticipate that we will issue over 3,000 W-2 forms for 2000.
Other entities with less complex payroll systems, fewer employees, and far less volume
(Larimer County for example) employ at least three (3) full-time equivalent positions for
. the payroll function.
n Drain on Existing Resources
Linda Brown, Payroll Specialist, who regularly works more than 40 hours a week is
currently carrying a vacation balance in excess of 488 hours. Rita Welch, Accounts
Payable & Payroll Supervisor, provides backup for Linda although she has her own full
time responsibilities and over 350 vacation hours. Additionally, Accounts Payable staff is
being asked to assist with biweekly payroll processing. They dedicate two full days to
time entry, garnishments and pension payments. With the reallocation of staff resources,
there are the resulting delays in the timely processing of Accounts Payable.
Federal & State withholding deposits are made and quarterly reports are filed, but there's
a delay in reconciliation of payroll information due to a lack of appropriate staffing levels.
We were unable to devote time to reconcile accounts in a timely manner in order to
accurately report payroll information. The 1999 accounts, which should have been
reconciled on a monthly basis, were not fully balanced until May 2000 requiring
adjustments to some accounts.
a Management Letter Comments from Bondi & Co.
On Page 14 of the City's external auditor's management letter, Bondi and Co.
recommends that the City review staffing levels in the payroll area. Bondi states "the
potential of jeopardizing the internal control system exists when an organization puts too
much reliance on one individual." While Bondi's comments suggest that there is no cross-
training or back-up of the payroll function, the truth is that the existing cross-training and
back-up is very limited.
Impact Without Additional Resources. Bondi and Co. states that the potential exists that City
employees may not receive payroll checks due to the lack of payroll resources. Because it is
very difficult for current employees to schedule vacation other internal controls may be in
jeopardy due to the lack of segregation of duties as more and more duties are left to just one
or two employees.
Possible Solution. The Finance Department is very concerned about the need for additional
payroll resources. While Productivity Savings can be used to fund a position for the
remainder of 2000, an ongoing allocation is needed to fund the position. Because the
Fireman's Pension Plan was annuitized, General Fund will have a savings of approximately
$84,000 per year beginning in 2001. Those savings could be earmarked and allocated to the
Finance Department for funding a Payroll Specialist.
ADJUSTMENT REQUEST FORM
Service Area: CPES
Department/Program: Advance Planning
Adjustment Requested: Fort Collins-Wellington Separator Area
Dollar Amount Requested
$ 40,000 ONE-TIME
Check the box of the required criteria that your request meets:
❑ The need for adjustment is related to current services that, without adjustment,
will significantly impair the provision of that service.
✓ The adjustment was specifically directed by the City Manager or Council.
❑ The need for adjustment is a result of new programs or enhanced services requested
by the community.
DESCRIBE YOUR ADJUSTMENT REQUEST AND EXPLAIN WHY THE
ADJUSTMENT IS NECESSARY:
One of the areas identified in the Northern Colorado Community Separator Study for
consideration as a community separator was Fort Collins-Wellington. Toward this end,
the City of Fort Collins, Town of Wellington, and Latimer County need to plan for the
preservation of the community separator. The project will result in a detailed
implementation program for protection of"open lands"between the communities, led by
a committee of elected officials from the participating jurisdictions. Getting agreement
from property owners in the area is critical, and therefore, their involvement will be an
integral part of the planning process. Staff from the participating jurisdictions will
complete most of the work. The project will be completed over a 6—9 month period. A
consultant or contractual employee will be retained to assist staff. Approximately
$40,000 is needed.
As part of the discussion of Second Reading of the Ordinance adopting the 2000-2001
Budget, the Council directed that a number of items be put on a "priority" list to be
considered during the 2001 budget exception process. This list included $40,000 (one-
time) for the Fort Collins-Wellington Community Separator project. Without this
funding, the project will not be done.
ADJUSTMENT REQUEST FORM
Service Area: Administrative Services
Department/Program: Facilities Services/General Capital Improvement
Adjustment Requested: New Office Building Additions
Dollar Amount Requested ONGOING
_$270,000 ONE-TIME
Check the box of the required criteria that your request meets:
✓ The need for adjustment is related to current services that, without
adjustment, will significantly impair the provision of that service.
❑ The adjustment was specifically directed by the City Manager or Council.
❑ The need for adjustment is a result of new programs or enhanced
services requested by the community.
DESCRIBE YOUR ADJUSTMENT REQUEST AND EXPLAIN WHY THE ADJUSTMENT
IS NECESSARY:
At final reading of the financing package for the Parking Structure, Transit Center, and
the New Office Building there was a noted loss of $270,000.00 from the General
Government Capital Improvement Expansion fund for the City Office Building. The first
reading of Ordinance No. 128, 1998 included these dollars. But, to simplify the bonding
package, the funds were removed from the second reading. Staff totally expected that
the $270,000.00 would be appropriated in a separate ordinance at an appropriate time.
This adjustment reinstates those funds to the project as originally intended.
The approval of this request will fund unforeseen project costs associated with the P&Z
Board required design changes. Items such as relocation of both the traffic and railroad
signal boxes, removal of hazardous material found in the Maple Street right-of-way,
communication systems changes, and the finish and furnishings of both the community
and training rooms were required for P&Z Board approval. (The training and community
rooms were not included in the original project scopes.)
As of July 1, 2000, the General Government Capital Expansion fund balance was
$1,570,000.00.
ADJUSTMENT REQUEST FORM
Service Area: Administrative Services
Department/Program: Facilities Services
Adjustment Requested: Project Manager Reclassification Supplemental
Dollar Amount Requested $ 6,000 ONGOING
ONE-TIME
Check the box of the required criteria that your request meets:
✓ The need for adjustment is related to current services that, without
adjustment, will significantly impair the provision of that service.
❑ The adjustment was specifically directed by the City Manager or Council.
❑ The need for adjustment is a result of new programs or enhanced
services requested by the community.
DESCRIBE YOUR ADJUSTMENT REQUEST AND EXPLAIN WHY THE ADJUSTMENT
• IS NECESSARY:
Need: Ongoing funding ($6,000) is requested to cover overhead for reclassification
expense which is not chargeable to a project—telephone, mileage, training, leave,
supplies, etc.
Impact without Additional Resources: Facilities has had a contractual Project
Manager position since 1994 when we first requested a reclassification to a
classified position. The position was authorized to oversee various ADA related
projects. Since that time, the Project Management workload has been such that
this position has continuously been needed to perform the Major Maintenance and
customer requested projects. This workload is not decreasing, and as such, this
position should be a classified position.
Partial Solution: Salary for this position has been charged to the project accounts
and this will continue.
•
ADJUSTMENT REQUEST FORM
Service Area: Cultural , Library, and Recreational Services
Department/Program:Parks and Recreation/Golf Courses
Adjustment Requested: Add $58,100 from Golf Fund Prior Year Reserves
Dollar Amount Requested ONGOING
$58,100 ONE-TIME
Check the box of the required criteria that your request meets:
XOX The need for adjustment is related to current services that, without
adjustment, will significantly impair the provision of that service.
❑ The adjustment was specifically directed by the City Manager or Council.
❑ The need for adjustment is a result of new programs or enhanced
services requested by the community.
DESCRIBE YOUR ADJUSTMENT REQUEST AND EXPLAIN WHY THE ADJUSTMENT IS
NECESSARY:
In November, 1999, and in April , 2000 (after the 2000/2001 Budget was adopted/approved) ,
the Golf Fund purchased additional Capital Equipment through the Lease/Purchase processes.
These two acquisitions of $171,830 in late 1999 and $80,986 in early 2000 were for
purchases of mostly replacement equipment and/or some pieces of equipment that had been
previously deferred. We decided to make these additional purchases because the Golf
Fund made a "profit" of over $180,000 in 1999 due to the warmer/dryer than average
weather. This money has been applied to Prior Year Reserves.
We are now requesting that $58,100 from Golf Fund Prior Year Reserves be added to the
2001 Golf Courses Budget Appropriation to pay for the additional Lease/Purchase-
Principal ($47,328) and Lease/Purchase-Interest ($10,772) costs for these Golf Capital
Equipment acquisitions. This One-Time funding request is for 2001 only, as the
Principal and Interest costs for 2002 and beyond will be covered through the regular
Budget processes.
The alternative option should this 2001 expenditure increase not be approved would be
for us to take the $58,100 from the $64,500 that was previously budgeted in 2001 for
general Capital Outlay, which would then reduce our ability to make minor cash Capital
Outlay purchases in 2001.
07.25.00
ADJUSTMENT REQUEST FORM
Service Area: CLRS
Department/Program: Perpetual Care
Adjustment Requested: Increase Transfer to Cemeteries
Dollar Amount Requested $11,000 ON-GOING
ONE-TIME
Check the box of the required criteria that your request meets:
❑ The need for adjustment is related to current services that, without
adjustment, will significantly impair the provision of that service.
• ❑ The adjustment was specifically directed by the City Manager or Council.
❑ The need for adjustment is a result of new programs or enhanced
services requested by the community.
DESCRIBE YOUR ADJUSTMENT REQUEST AND EXPLAIN WHY THE ADJUSTMENT
IS NECESSARY:
This request is to increase the Transfer to Cemeteries. This item transfers interest
earnings on Perpetual Care investments to the Cemetery Fund each year. Interest
earnings have increased in the past year due to interest rate increases by the Federal
Reserve. The $11,000 increase more accurately reflects interest earnings for 2001 in
the Perpetual Care Fund and will allow all the earnings to be transferred to the Cemetery
Fund.
. ADJUSTMENT REQUEST FORM
Service Area: Cultural, Library, and Recreational Services
Department/Program: Parks and Recreation/Recreation
Adjustment Requested: Appropriation from Recreation Reserves
Dollar Amount Requested ONGOING
$ 386,000 ONE-TIME
Check the box of the required criteria that your request meets:
XX The need for adjustment is related to current services that, without
adjustment, will significantly impair the provision of that service.
❑ The adjustment was specifically directed by the City Manager or
Council.
XX The need for adjustment is a result of new programs or enhanced
. services requested by the community.
DESCRIBE YOUR ADJUSTMENT REQUEST AND EXPLAIN WHY THE ADJUSTMENT
IS NECESSARY:
This request does NOT involve asking for additional General Fund dollars.
The Recreation Fee Policy, which was adopted by City Council in 1990, allows for
the accumulation of reserves. These reserve funds are appropriated for several
purposes as follows:
1. Operations - to be available to cover a revenue shortfall in any given year.
2. Scholarships - to pay fees for participants unable to afford full fees.
3. Buildings and Improvements - to be used for one-time improvements and
upkeep of recreation facility infrastructure.
4. Life Cycle/Capital - to be used for one-time improvements and upkeep of
equipment or for one-time purchases over what was budgeted to maintain
safety and improve service delivery.
5. Programs - to be used to start new or expand existing services or activities.
Reserves were not appropriated for 2001 . The reason is that it is unknown what
the fund balance will be until the actual expenses and revenues are accounted for in
a given year. With the 2-year budget cycle, the fund would have shown a negative
balance in 2001 without knowing the actual results of the budget operation in
. 1999. Since we now know that the Recreation Division had a very successful year
in 1999, and that we are on track with our revenues and expenditures in 2000,
funds will be available in the reserves for appropriation in 2001 .
The ability to carry over savings and excess revenue into reserves allows the staff
to effectively plan facility and equipment upkeep and more quickly meet customer
requests and safety needs. It puts the burden of responsibility on the staff to
effectively plan and spend money wisely, while taking the burden off City Council
to make these relatively small decisions.
Following is a general list of expenditures in 2001 for the requested reserves:
• Computer and technology upgrades to accommodate advances in computerized
registration. The software vendor will no longer be supporting the current
version of our registration software. This upgrade, which has been started in
2000, will also allow eventually for online registration.
• Purchase of replacement paddle boats for Sheldon Lake. For safety reasons,
older boats are replaced on a rotating basis each year for this very popular
summer activity.
• A grant match for a water slide at City Park Pool. Staff is submitting a grant
proposal to Greater Outdoors Colorado this fall, and a portion of the required
match would come from recreation reserves. A water slide at this location
would substantially increase revenues to offset expenditures at that pool.
• Phase 2 of train renovation. When the train was purchased by the City 3 years
ago,. it was in poor condition. Phase 1, completed in 2000, involved
overhauling the train engine. Phase 2 funding would upgrade the train cars and
track and purchase a back-up engine. The train operation is a very popular
summer attraction.
• Funding for youth scholarships and youth employment. These programs
continue to increase in popularity; however, the funding base has not increased
in recent years.
• Phase 2 of improvements to City Park Center. Phase 1 involved stabilizing the
second floor, which is one of the most popular dance floors in northern
Colorado, as well as upgrading the electrical service to the building. Phase 2
involves adding air conditioning and upgrading the entire HVAC system so that
the facility can be used more by the public in the summer.
• General ongoing minor maintenance and repairs at the Senior Center, EPIC,
Mulberry Pool, City Park Pool, Northside Aztlan Community Center, and the
Farm.
• Replacement tables and chairs at EPIC concession. These items have not been
replaced since the building opened in 1987.
• City Park Pool landscaping improvements. The area between the pool and street
will be upgraded to increase the amount of shaded rest area for pool guests.
Improvements will also be made to the front of the bathhouse to improve the
aesthetics of the site.
• Transfer to the Parks Division from showmobile, picnic shelter, soccer and ball
field rental revenue for improvements to these facilities. This is an annual
transfer of reserve funds for minor upgrades to facilities by the Parks Division
for which citizens pay rental fees.
ADJUSTMENT REQUEST FORM
Service Area: Utilities
Department/Program: Light and Power Fund - System Additions
Adjustment Requested: $1 ,348,350
Dollar Amount Requested ONGOING
X ONE-TIME
Check the box of the required criteria that your request meets:
X The need for adjustment is related to current services that, without_
adjustment, will significantly impair the provision of that service.
0 The adjustment was specifically directed by the City Manager or
Council.
0 The need for adjustment is a result of new programs or enhanced
services requested by the community.
DESCRIBE YOUR ADJUSTMENT REQUEST AND EXPLAIN WHY THE ADJUSTMENT
IS NECESSARY:
The requested appropriation will allow the Utilities to relocate the Overland Trail
Substation (Overland at Mulberry) to Platte River's Dixon Creek substation site at
Overland at Drake. In conjunction with the relocation, the capacity of the substation
will be increased and additional ductbank and circuits will be constructed. The
relocation was recently requested by Platte River in order to save $600,000 per
year in transmission wheeling costs. Platte River will reimburse the City for the
portion of the project related to relocation. This reimbursement is estimated to be
approximately $1,000,000. In addition, Platte River will also contribute on-site
construction needed for relocation. The on-site construction will be a direct
expenditure for Platte River. The construction of additional capacity was originally
planned for 2004 but the schedule has been accelerated. The Utilities will also seek
an additional 2000 appropriation of $2,424,000 in order to begin the project this
year. The total cost of the projected is estimated at $3,772,350. As required, 1 %
of both the 2000 and 2001 appropriations is budgeted as Art in Public Places.
501 .26300000.539320 $635,000
501 .26140000.539320 700,000
501 .29950000.544520 13,350
Total $1,348,350
ADJUSTMENT REQUEST FORM
Service Area: Utilities/Water Fund
Department/Program: Water/Mandatory Metering Program
Adjustment Requested: Add a second meter installation crew.
Dollar Amount Requested $458,776 ONGOING FOR APPROXIMATELY 5 YEARS
UNTIL COMPLETION OF THE MANDATORY METERING PROGRAM [Note: This budget
is In a capital project]
$0 ONE-TIME
Check the box of the required criteria that your request meets:
✓ The need for adjustment is related to current services that, without
adjustment, will significantly impair the provision of that service.
❑ The adjustment was specifically directed by the City Manager or
Council.
❑ The need for adjustment is a result of new programs or enhanced
services requested by the community.
DESCRIBE YOUR ADJUSTMENT REQUEST AND EXPLAIN WHY THE ADJUSTMENT
IS NECESSARY:
Utilities staff feels that adding a second installation crew will better enable us to
meet the 2005 deadline directed by Council in getting all unmetered water accounts
metered. Ongoing funds are available in the Water Fund to fully fund this exception
request. An increase in rates will not be necessary to fund this request.
• ADJUSTMENT REQUEST FORM
Service Area: Utilities/Storm Drainage Fund
Department/Program: Water Quality Services
Adjustment Requested: Institute an Illicit Discharge Stormwater Monitoring Program
Dollar Amount Requested $76,250 ONGOING
$27,000 ONE-TIME
Check the box of the required criteria that your request meets:
O The need for adjustment is related to current services that, without
adjustment, will significantly impair the provision of that service.
® The adjustment was specifically directed by the City Manager or Council.
❑ The need for adjustment is a result of new programs or enhanced services
requested by the community.
DESCRIBE YOUR ADJUSTMENT REQUEST AND EXPLAIN WHY THE ADJUSTMENT IS
NECESSARY:
Last year, Council requested additional emphasis on stormwater quality monitoring. Staff
determined that the requested classical chemical monitoring of storm runoff provides only
limited information about the health of urban streams. Further, requirements to perform
such monitoring have been dropped from recently adopted EPA stormwater regulations.
However, the new EPA regulations do require that monitoring be used to identify and
correct illicit discharges to stormwater. Staff propose that this specific monitoring be
performed, as it will provide the most immediate positive impact on the stream
environments by providing the necessary information to identify and halt illicit discharges
to stormwater. While the EPA requirements for this monitoring do not become effective
for another two years, this is important work that must be done, and it will take many
years to complete the program.
Because this task is large and complex it is staff's preference, and the Water Board's
recommendation, that the program be funded as soon as possible through the FY2001
budget exception process. However, if necessary, the program could wait until the next
regular budgeting cycle for FY2002/2003.
Note: Stormwater monthly charges are currently budgeted to increase by 8% in 2001.
Implementing this program will require an additional 1.3% increase in monthly fees in
2001.
PRODUCTIVITY SAVINGS REQUEST FORM
Service Area: CPES
Department/Program: Advance Planning
Adjustment Requested: 2020 Population Projections
Dollar Amount Requested
$ 35,000 PRODUCTIVITY SAVINGS
Check the box of the required criteria that your request meets:
✓ The need for adjustment is related to current services that, without adjustment, will
significantly impair the provision of that service.
o The adjustment was specifically directed by the City Manager or Council.
o The need for adjustment is a result of new programs or enhanced services requested
by the community.
DESCRIBE YOUR ADJUSTMENT REQUEST AND EXPLAIN WHY THE
ADJUSTMENT IS NECESSARY:
The employment, population and housing unit projections contained in City Plan need
updating. The projections used to forecast 2015 housing unit and employment data in
City Plan were based upon projections developed for the North Front Range Regional
Transportation(NFRRT) Plan (December, 1994). The information provided from
Census 2000 (available in 2001) will provide a more accurate base upon which to project
growth. The projections should be done for the entire region; therefore,this project will
be closely coordinated with the North Front Range Metropolitan Planning Organization
(MPO) and other jurisdictions along the North Front Range.
PRODUCTIVITY SAVINGS REQUEST FORM
Service Area: CPES
DepartmentlProgram: Natural Resources
Adjustment Requested: Development Review Planner Position
Dollar Amount Requested
$20,000 PRODUCTIVITY SAVINGS
Check the box of the required criteria that your request meets:
✓ The need for adjustment is related to current services that, without adjustment,
will significantly impair the provision of that service. _
0 The adjustment was specifically directed by the City Manager or Council.
O The need for adjustment is a result of new programs or enhanced services
requested by the community.
DESCRIBE YOUR ADJUSTMENT REQUEST AND EXPLAIN WHY THE
ADJUSTMENT IS NECESSARY:
This request would fund an additional half-time environmental planner on a contractual
basis to participate in the development review process. The focus of this second position
would be on field inspection and monitoring of development projects to ensure that
development plans and mitigation programs are implemented as proposed. Due to
workload demands of the review process, these functions are not now adequately
covered.
The Fort Collins community places a high value on protecting environmental values, as
the City grows. One key area in which this protection occurs is through the application
of the Land Use Code through the development review process and its subsequent
application as developments are built. In recent years, staff has addressed this concern
by strengthening the environmental sections of the Land Use Code, especially sections on
Natural Habitats and Features, and by increasing the staff assignment to this function
from approximately 0.5 FTE to a full FTE.
Although the additional staff assignment to the development process has improved our
ability to address resource concerns in a timely manner during the review process, we are
falling short in our ability to inspect projects during the development process and to
monitor projects over time (e.g., mitigation projects implemented as part of the
development requirement, or setbacks from natural habitats or features). Some of the
inspection work we have done, however,has revealed that there are problems with field
implementation and that many of these could be corrected more easily if discovered early
in the construction process. Periodic inspection during construction and annual
monitoring following completion of construction is necessary to assure that the
provisions of the land use code are actually carried out when developments are built.
This half-time contractual position,proposed for funding from Productivity Savings, is
proposed as an interim step to allow staff to assess the long-term needs for additional
resources in this area. At the end of the one-year contractual period, we will have a better
assessment as to whether the need is long-term or a short-term increase in work load and
whether the need is for a full-time position.
Finally, the additional staff person would add capacity for the Natural Resources
Department to complete needed policy development work related to development review
projects. Several needed projects, (such as completion of design guidelines, revisions to
the development manual,preparation of mitigation design standards, and informational
brochures)have not been completed due to the high workload of processing and
monitoring active development projects.
• PRODUCTIVITY SAVINGS REQUEST FORM
Service Area: CPES
Department/Program: Current Planning
Adjustment Requested: P&Z Board Training
Dollar Amount Requested
S 10,000 PRODUCTIVITY SAVINGS
Check the box of the required criteria that your request meets:
✓ The need for adjustment is related to current services that, without adjustment, will
significantly impair the provision of that service.
✓ The adjustment was specifically directed by the City Manager or Council.
u The need for adjustment is a result of new programs or enhanced services requested
by the community.
• DESCRIBE YOUR ADJUSTMENT REQUEST AND EXPLAIN WHY THE
ADJUSTMENT IS NECESSARY:
The Planning and Zoning Board has continually expressed interest, and devoted
significant time, to dealing with policy discussions and general planning issues in
addition to development review as part of their advisory role to the City Council.
Significant benefits would be gained by providing them the opportunity of attending
planning commission training sessions as well as state and national APA conferences
where they could learn how other advisory boards address similar issues.
PRODUCTIVITY SAVINGS REQUEST FORM
Service Area: CPES
Department/Program: Advance Planning
Adjustment Requested: BAVA Subarea Plan
Dollar Amount Requested
$ 65,000 PRODUCTIVITY SAVINGS
Check the box of the required criteria that your request meets:
✓ The need for adjustment is related to current services that, without adjustment, will
significantly impair the provision of that service.
✓ The adjustment was specifically directed by the City Manager or Council.
❑ The need for adjustment is a result of new programs or enhanced services requested
by the community.
DESCRIBE YOUR ADJUSTMENT REQUEST AND EXPLAIN WHY THE
ADJUSTMENT IS NECESSARY:
We propose to prepare a subarea(neighborhood) plan for the Buckingham,
Andersonville, and Alta Vista(BAVA) residential neighborhoods and surrounding
commercial, industrial, and undeveloped lands. The plan will address land use, parks,
affordable housing, transportation, economic development, natural areas, utilities and
capital facilities,redevelopment and appearance.
We have estimated that the project would cost $145,000 in consulting services to develop
the plan. Earlier this spring, an application for $100,000 was made for partial funding for
the project from the City's Community Development Block Grant(CDBG) Program. It
was noted to the CDBG Commission that funding from the City's Budget for the project
was contingent upon receiving some funding from the CDBG Program. The staff
intended to seek funding as part of the 2002-2003 Budget process. In May, the City
Council approved an allocation of$80,000 of FY 2000-2001 CDBG funds for the project.
CDBG funds are available for the project starting in October of this year.
Now that CDBG funding has been granted, a commitment for City funding is necessary
to start the project and complete the "deal" with the CDBG Commission. $65,000 is
needed to bring the total amount of funding available for the project up to the $145,000
estimated cost. Once total funding has been secured the project can start—the Advance
Planning Department's Work Program anticipated the plan starting in July of 2001.
ADJUSTMENT REQUEST FORM
HOUSEKEEPING
Service Area: Non-Departmental
Department/Program: Poudre Fire Authority
Adjustment Requested:
Dollar Amount Requested $197,029 ONGOING
ONE-TIME
Check the box of the required criteria that your request meets:
❑ The need for adjustment is related to current services that, without
adjustment, will significantly impair the provision of that service.
❑ The adjustment was specifically directed by the City Manager or
Council.
❑ The need for adjustment is a result of new programs or enhanced
services requested by the community.
DESCRIBE YOUR ADJUSTMENT REQUEST AND EXPLAIN WHY THE ADJUSTMENT
IS NECESSARY:
The City's contribution to the Poudre Fire Authority (PFA) for operations and
maintenance is determined through a Revenue Allocation Formula (RAF) as defined
in the City's Financial & Management Policies. The RAF is a formula for distributing
a share of the City's sales and use taxes and property tax with PFA, within the
constraints of Article X, Section 20 (TABOR). In addition the City dedicates 1 mill
of property tax for transfer to PFA for capital needs. Based upon revised 2001
estimates for sales and use taxes, property tax, and Article X, Section 20 growth
limits, the City's proposed contribution PFA will be increased by $197,029.
General Fund appropriations for Transfer to PFA will be increased accordingly.
ADJUSTMENT REQUEST FORM
Service Area: Police Services
Department/Program: Information Services
Adjustment Requested: Influx of CAD/RMC PA=Pmf Dollars
Dollar Amount Requested $101,000 ONGOING (f ive years)
ONE-TIME
Check the box of the required criteria that your request meets:
❑ The need for adjustment is related to current services that, without
adjustment, will significantly impair the provision of that service.
❑ The adjustment was specifically directed by the City Manager or Council.
❑ The need for adjustment is a result of new programs or enhanced
services requested by the community.
DESCRIBE YOUR ADJUSTMENT REQUEST AND EXPLAIN WHY THE ADJUSTMENT
IS NECESSARY:
For five years beginning in 2001 FCPS is scheduled to receive
$50, 00 pe/year from P4H and $51,000 per year from Muni Court
for their portion of CAD lease purchase payments.
ADJUSTMENT REQUEST FORM
HOUSEKEEPING
Service Area: Transportation
Department/Program: Engineering
Adjustment Requested: $2.396,611
Dollar Amount Requested: $2.115,852 ONGOING
$280,259 ONE-TIME
Check the box of the required criteria that your request meets:
❑ The need for adjustment is related to current services that, without
adjustment, will significantly impair the provision of that service.
❑ The adjustment was specifically directed by the City Manager or
Council.
❑ The need for adjustment is a result of new programs or enhanced
services requested by the community.
DESCRIBE YOUR ADJUSTMENT REQUEST AND EXPLAIN WHY THE ADJUSTMENT
IS NECESSARY:
The Engineering Department is a General Fund Department in Transportation
Services. Budget staff has discussed moving the Engineering Department to the
Transportation Services Fund, with both Accounting and Transportation Services
staff, in an effort to improve coordination, communication, and planning efforts
within the Transportation Area. Moving the proposed Engineering budget to the
Transportation Fund, totaling $2,115,852, will have no affect on the General Fund.
Both estimated revenues and appropriations will be increased by $2,115,852 in the
Transportation Services Fund to account for the proposed transfer.
As a General Fund department, Engineering has accumulated savings incentive and
equipment replacement reserves. These reserve balances also need to be
transferred to the Transportation Fund. The Engineering Department savings
incentive balance at the end of 1999 is $162,555, and the equipment replacement
balance is $1 18,204. This is a one-time transfer from the General Fund reserves.
The Transportation Services Fund revenue and appropriations will be increased by
$280,759.
ADJUSTMENT REQUEST FORM
HOUSEKEEPING
Service Area: Transportation
Department/Program: Streets
Adjustment Requested: $56,175
Dollar Amount Requested ONGOING
ONE-TIME
Check the box of the required criteria that your request meets:
❑ The need for adjustment is related to current services that, without
adjustment, will significantly impair the provision of that service.
❑ The adjustment was specifically directed by the City Manager or
Council.
❑ The need for adjustment is a result of new programs or enhanced
services requested by the community.
DESCRIBE YOUR ADJUSTMENT REQUEST AND EXPLAIN WHY THE ADJUSTMENT
IS NECESSARY:
Council approved funding for a Public Nuisance Abatement Coordinator position in
the 2000-2001 budget. The position is responsible for implementing the City's
recently passed "Public Nuisance" ordinance and working to resolve property
problems in neighborhoods. The funds were originally appropriated in the City
Manager's budget. However, the program and position are the responsibility of the
Streets Department, Health and Safety program in the Transportation Services
Fund. The General Fund will transfer appropriations, totaling $56,175, to the
Transportation Services Fund. This request will have no affect on the General
Fund's "bottom line", but will result in an increase of $56,175 in both estimated
revenue and appropriations in the Transportation Services Fund.
ADJUSTMENT REQUEST FORM
Service Area: Utilities/Storm Drainage Fund
Department/Program: Stormwater/Capital Projects
Adjustment Requested: Change $1,300,000 appropriation from Canal Importation
Basin to Old Town Basin.
Dollar Amount Requested $0 on-going
$1 ,300,000 ONE-TIME
Check the box of the required criteria that your request meets:
✓ The need for adjustment is related to current services that, without
adjustment, will significantly impair the provision of that service.
0 The adjustment was specifically directed by the City Manager or
Council.
• The need for adjustment is a result of new programs or enhanced
services requested by the community.
DESCRIBE YOUR ADJUSTMENT REQUEST AND EXPLAIN WHY THE ADJUSTMENT
IS NECESSARY:
Staff is requesting that $1 ,300,000 which was adopted in the 2001 budget for the
Canal Importation capital project instead be appropriated to the Old Town Basin
capital project. The transfer is necessary due to the reprioritization of stormwater
projects. The $1,300,000 will be used for the Mountain Avenue Stormwater
Improvements Project instead of the PV&L Improvements-Overland to Drake
originally planned.
i
ATTACHMENT C
. 2001 Adopted Budget
Use of General Fund Discretionary Monies
2001 2001
Ongoing One-time
Prim=Services
Harmony Park Maintenance 35,997 44,936
Regional Trails 7,457 4,210
Horticulture Center 110,000
Parking Structure 6,326
City Office Building O&M 97,700
I-25 Interchange 100,000
Facilities Major Maintenance 100,000 323,000
Police Staffing 569,604 199,609
CAD/RMS-Police 58,309
CAD/RMS-Municipal Court 50,000
800 MHz System 350,000
Land Bank 500,000
Affordable Housing Production 228,879
Land Use Code 20,000
Transportation Planning/Local
Match 24,000 31,000
Total Primary Services $1,249,963 $1,611,064
Secondary Services
Hickory Park 250,000
Youth Activities Center Rent 51,000
Technology Training Librarian 70,174 22,000
Humane Society Contract 8,000
Total Secondary Services $ 78,174 $323,000
Sort Services
Systems Analysts 244,140
GIS Strategic Plan 178,412
April City Election 160,000
Employee Parking 56,000
Video Program 18,000
Total Support Services $300,140 $356,412
Total for Additions/
Enhancements $1,628,277 $2,290,476
2001 BUDGET ADJUSTMENTS-FUNDING SOURCES
General Perpetual Capital/ Capital Interfund
Adjustment Fund Recreation cam Facilities Sadf Utilities Expansion Transfers (1)
Air Quality Monitoring $15,000
Pollution Prevention Program $132,800
Recycling Center Expansion $100,000
Gateway Park Maintenance $222,276
Round-A-Bout Maintenance $30,066
Pavement Management $1,879,518
Research Assistant/Attorney $62,050
PFA Contribution Alignment $573,617
Payroll Specialist Position $88,989
Ft. Collins-Wellington Separator $40,000
New Office Building Adjustment $270,000
Project Manager Reclassification $6,000
Golf Lease/Purchase Payment $58,100
Perpetual Care Transfer to Cemeteries $11,000
Use of Recreation Reserves $386,000
Light&Power System Additions $1,348,350
Water Meter Installation Crew $458,776
Illicit Stormwater Discharge Monitoring $103,250
2020 Population Projections $35,000
Development Review Planner $20,000
P&Z Board Training $10,000
BAVA Subarea Plan $65,000
PFA Revenue Allocation Adjustment $197,029
CAD/RMS Payment from PVH $50,000
Engineering Move to Transportation $2,396,611
Public Nuisance Abatement Coordinator $56,175
Capital Project Change-Canal n
Importation to Old Town Basin $1,300,000 =
TOTAL $3,471,345 $386,000 $11,000 $6,000 $58,100 $1,910,376 $270,000 $3,802,786 m
Z
(1)Transfers only-no additional monies required
v