HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 10/21/2008 - SECOND READING OF ORDINANCE NO. 116, 2008, APPROPR i
ITEM NUMBER: 9
AGENDA ITEM SUMMARY DATE: October 21, 2008
FORT COLLINS CITY COUNCIL STAFF: Chuck Seest
SUBJECT
Second Reading of Ordinance No. 116,2008,Appropriating Prior Year Reserves and Unanticipated
Revenue in Various City Funds and Authorizing the Transfer of Appropriated Amounts Between
Funds or Projects.
RECOMMENDATION
Staff recommends adoption of this Ordinance on Second Reading.
EXECUTIVE SUMMARY
The purpose of this annual"clean-up" ordinance is to combine dedicated revenues or reserves that
need to be appropriated before the end of the year to cover the related expenses that were not
anticipated and,therefore,not included in the 2008 budget. The unanticipated revenue is primarily
from fees,charges, rents, contributions and grants that have been paid to City departments to offset
specific expenses. Prior year reserves are primarily being appropriated for unanticipated operation
expenses from reserves that are set aside for that purpose. This Ordinance was unanimously adopted
on First Reading on October 7, 2008.
ATTACHMENTS
1. Copy of First Reading Agenda Item Summary - October 7, 2008.
(w/o original attachments)
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ATTACHMENT
ITEM NUMBER: 11
AGENDA ITEM SUMMARY DATE: October 7, 2008
FORT COLLINS CITY COUNCILgFF: Chuck Seest
CNt
SUBJECT ki
First Reading of Ordinance No. 116, 2008, Appropriating Prior Year Reserves and Unanticipated
Revenue in Various City Funds and Authorizing the Transfer of Appropriated Amounts Between
Funds or Projects.
RECOMMENDATION
Staff recommends adoption of the Ordinance on First Reading.
FINANCIAL IMPACT
This Ordinance increases total 0 rop ' $ 33,624. Of that amount, this
Ordinance increases General d 2 appr r' io b 486,711. Funding for the entire
amount of these appropriation 's $6,45 482 anticip d revenue, $1,334,936 from prior
year reserves,and$645,206 tr d fr e ds. In ' ion,appropriations in the amount
of$640,335 are being transferred from one capital project to another capital project(this item does
not increase overall City appropriations).
EXECUTIVE SUMMARY
Following is a list of funds that make up the increase in appropriations:
General Fund
Unanticipated Revenue $ 442,059
Prior Year Reserves
Traffic Surcharge Reserve 41,100
Drug Task Force Reserve 128,500
DTS/GIS Reserve 517,000
Library Donati Res 311,147
Other Reserves0P y 46,905
Sales &Use Tax Fund 3,055,948
Transportation Services Fund 859,720
Capital Leasing Corporation Fund 4,841
Capital Improvement Expansion Fund 233,284
Recreation Fund 76,574
Capital Projects Fund 1,099,082
Natural Areas Fund 1,444,866
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October 7, 2008 -2- Item No. 11
Street Oversizing Fund 5,000
Water Fund 157,550
Wastewater Fund 10,048
The purpose of this annual "cl up" inan is c Ybidicated revenues or reserves that
need to be appropriated befo the en f the e o coelated expenses that were not
anticipated and,therefore,not in in 0 getticipated revenue is primarily
from fees,charges,rents,contributions and grants that have been paid to City departments to offset
specific expenses. Prior year reserves are primarily being appropriated for unanticipated operation
expenses from reserves that are set aside for that purpose.
This Ordinance appropriates prior year reserves and unanticipated revenue in various City funds,
and authorizes the transfer of appropriated amounts between funds. The City Charter permits the
City Council to provide by ordinance for payment of any expense from prior year reserves. The
Charter also permits the City Council to appropriate unanticipated revenue received as a result of
rate or fee increases or new revenue sources. Additionally,it authorizes the City Council to transfer
any unexpended appropriated amounts from one fund to another upon recommendation of the City
Manager, provided that the purpose for which the transferred funds are to be expended remains
unchanged;the purpose for which they were initially appropriated no longer exists; or the proposed
transfer is from a fund or capital project account in which the amount appropriated exceeds the
amount needed to accomplishCPr
os fi ro tion ordinance.
0 AT
If these appropriations are no the i have reduce expenditures even though
revenue and reimbursements r t ver tho xpenditures.
BACKGROUND
A. GENERAL FUND
1. Fort Collins Police Services ("FCPS") has received revenue from various sources which
needs to be appropriated to cover the related expenditures. A listing of these items follows:
a. $8,060 Chemical Test Fees - Pursuant to C.R.S. 16-11-501(2)0), the costs of
chemical tests (blood/breath tests) shall be reimbursed directly by the defendant to
the law enforcement agency which administered and paid for the test. This revenue
is used to help offset the cost of blood/breath testing and supplies.
b. $36,500 Police port P ice ep s c sed by the public and insurance
agencies gener, reven of ap ly $ a report. This fee is collected to
help offset proc n o for p achine tal.
C. $8,986 Training Revenue - Police Services SWAT, Traffic, and Victims Services
sponsored training events that generated revenue by other agency attendance-while
providing internal training.
d. $2,000 LCDTF - The Town of Windsor's contribution to the Larimer County Drug
Task Force.
October 7, 2008 -3- Item No. 11
e. $66,011 CSU Football - Contract pricing with CSU to cover overtime costs
associated with providing security during football season.
f. $2,042 I A -F d p io e for State Patrol Grant for Regional
Auto Theft F ng co ng th i e es associated with the program.
g. $41,100 Traffic ge a is d ment costs associated with traffic
calming, such as radio public service announcements and speed enforcement that
were not included in the 2008 budget.
h. $15,627 Seatbelt Enforcement Grant-FCPS has been awarded a grant for the State
of Colorado Department of Transportation to be used for seatbelt compliance
enforcement, "Click it of Ticket'campaign.
i. $128,500 Larimer County Drug Task Force Reserve - The General Fund has a
reserve made up of funds collected for drug surcharge, restitution, and asset
forfeiture by the Larimer County Drug Task Force. Grant funds cover overtime
incurred, facility rental and other confidential needs. Remaining obligations
(utilities, supplies, equipment, and other operational expenses) for multi-
jurisdictional entity are funded from this reserve.
j. $20,000 DUI Eercemen
Gran F P as oved for a grant from CDOT and
LEAF (Law En ssist c und) for 008.This money is specifically for
DUI detectionh money- s toward officer overtime pay for
saturation patrol or to staff assigned a DUI checkpoint.
k. $27,600 RMHIDTA Grant-The original 2007 Rocky Mountain High Intensity Drug
Trafficking Area (RMHIDTA) grant was awarded for $70,200. This grant was
appropriated with Ordinance No. 163,2006. In 2008, HIDTA awarded the Latimer
County Drug Task Force another$27,600 to be spent on investigating expenses. The
total grant is now $97,800.
FROM: Unanticipated Revenue (Miscellaneous Police) $ 123,599
FROM: Prior Year Reserve (Traffic Surcharge Reserve) $ 41,100
FROM: Unanticipated Revenue (Seatbelt Enforcement Grant) $ 15,627
FROM: Prior Year Reserve (Drug Task Force) $ 128,500
FROM: Unanticipated Revenue (DUI Enforcement Grant) $ 20,000
FROM: Unantici e t) $ 27,600
FOR: Police S ices $ 293,199
FOR: Seatbelt ant $ 15,627
FOR: DUI Gran "' $ 20,000
FOR: HIDTA Grant $ 27,600
2. In March, Ordinance No. 025,2008,the Management Information Systems (MIS)program
was moved from the General Fund to the Data and Communications Fund. The General
Fund currently holds $517,000 in reserve for the Data Tracking Systems (DTS),
Geographical Information Systems (GIS), and basic infrastructure associated with these
systems. This reserve needs to be moved to the Data and Communications Fund.
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October 7, 2008 -4- Item No. 11
FROM: Prior Year Reserves (DTS / GIS) $ 517,000
FOR:Transfer to Data and Communications Fund $ 517,000
3. The City of Fort Coll' ed ' an Agreement (IGA) with the
n Library District ' 200 Thee s of a cl a eimbursement for administrative
services associated wi the Li ary o r ons incu ed from December 2007 through
December 2008. Hum so n d thes penses through advertising job
openings, and access to the registration system (ITMS).
FROM: Unanticipated Revenue (Miscellaneous Fees) $ 7,236
FOR: Human Resources Expenses $ 7,236
4. The City of Fort Collins partners with Larimer County to facilitate training classes and
workshops by Human Resources Learning and Organizational Development. Participants
are charged a fee which goes toward instructor fees.
FROM: Unanticipated Revenue $ 10,813
FOR: Human Resources Expenses $ 10,813
5. Cultural, Parks, Recreation, and Environment (CPRE) administration would like to
appropriate the General F ft e v penes incurred in accordance
with the donation requ s.
FROM: Prior Ye e log) Y $ 2,872
FOR: CPRE Expenses $ 2,872
6. The Gardens on Spring Creek have received unanticipated revenue for room rentals,
community gardens, and class fees above the original appropriated budget. This additional
funding will go towards marketing and advertising costs,to purchase a cash register for use
with the RecTrac system, and fund an hourly receptionist at the Gardens.
FROM: Unanticipated Revenue (Room rentals) $19,000
FOR: Gardens on Spring Creek expenses $19,000
7. Operations Services has incurred expenses related to the Building Lighting Improvement
Project. This project will result in electrical energy savings, which will be reimbursed via
a rebate from Platte River Power's "LightenUP"program.
FROM: Unant ated ue aYvls ate) $218,184e
FOR: Operatio Seic pee $218,184ry 8. When the Library District was formed, the City of Fort Collins entered into an
Intergovernmental Agreement (IGA) with the district. The agreement states that the
remaining balance in the Library Donation Reserve in the General Fund be remitted to the
Library District.
FROM: Prior Year Reserves (Library Donations) $311,147
FOR: Library District Expense $311,147
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October 7, 2008 -5- Item No. 11
B. SALES AND USE TAX FUND
The revenue forecast model was updated in July 2008 with data from the first six months of the year.
The update was presented to the eDenc
1. les tax revenue is projected to
increase$3,055,948 in 2008 d o the if re ' ends and the addition of the Front
Range Village Retail Center.
This item transfers$1,729,645 from the Sales and Use Tax Fund to the General fund. This does not
appropriate the $1,729,645 for expenditure, but will be held in General Fund reserves. This item
also transfers $1,326,303 from the Sales and Use Tax Fund to various funds for the Building on
Basics programs,Natural Areas program and Streets and Transportation.
FROM: Unanticipated Revenue (Sales Tax) $3,055,948
FOR: Transfer to the General Fund $1,729,645
FOR: Transfer to Capital Projects - Building on Basics $ 442,101
FOR: Transfer to Natural Areas Fund $ 442,101
FOR: Transfer to Transportation Services Fund $ 442,101
C. RECREATION FUND
The Recreation Division admi sev es r u counts for various programs.
Revenues for these programs i lude r ts, si a and activities, and sponsorships.
Items 1-6 appropriate specifi xpendi es fr anticipa d revenue and restricted reserves
established for these special rev cco
1. Prior year reserves associated with the Youth special revenue account, in the Recreation
Fund, will be appropriated through this item and used to continue to run after school
tutoring, Toys for Kids, and Northside programs.
FROM: Prior Year Reserves $30,000
FOR: Youth Programs $30,000
2. Unanticipated revenue associated with the Youth Sports special revenue account will be
appropriated through this item and used to purchase youth sports equipment:
FROM: Unanticipated Revenue $10,000
FOR: Youth Sports $10,000
3. Prior year reserves as ciate oused
i
nS pecial revenue account will be
appropriated through t item se als for The Farm:
FROM: Prior Year Reserves $ 1,000
FOR: Lee Martinez Farm $ 1,000
4. Prior year reserves associated with the Senior Center special revenue account will be
appropriated through this item and used to help purchase outdoor furniture and landscaping
items for the Senior Center.
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October 7, 2008 -6- Item No. 11
FROM: Prior Year Reserves $20,000
FOR: Senior Center $20,000
5. Additional grant fundinMitemuse
' Ph
a th Football Hub Grant will be
appropriated throughe football equipment.
FROM: Unantioot Hub Grant $ 9,574
FOR: Youth Football $ 9,574
6. Prior year reserves associated with the Ice & Aquatics special revenue account will be
appropriated through this item and used to purchase ice and aquatics equipment and supplies.
FROM: Prior Year Reserves $ 6,000
FOR: Ice &Aquatics $ 6,000
D. WATER FUND
1. The Water Production Division requests the appropriation of $80,000 in unanticipated
revenue received from stakeholders of a previous watershed project including, the Tri-
District, Greeley and the Northern Colorado Water Conservancy District. The
appropriations will be(u :eO
r 11 rative American Water Works
Association ResearchFROM: Unant $80,000
FOR: American Water Works Assoc. Research Foundation study $80,000
2. The Water Quality Lab requests the appropriation of $77,550 in unanticipated revenue
received from outside entities for testing services provided for the surrounding districts that
do not have their own testing equipment nor the expertise to do the testing. The
appropriations will be used to purchase equipment and supplies for the lab.
FROM: Unanticipated Revenue $77,550
FOR: Water Quality Lab Equipment $77,550
E. WASTEWATER FUND
1. The Pollution Control Lab requests the appropriation of$10,048 in unanticipated revenue
received from outside en ' ' r t sPn
'de r the surrounding districts that
do not have their o testi quipth ertise to do the testing. The
appropriations will be ed to hase or th ab.
FROM: Unanticipated Revenue $10,048
FOR: Pollution Control Lab Equipment $10,048
F. TRANSPORTATION SERVICES FUND
1. The Pavement Management Program has completed replacement of the curb, gutter,
sidewalk, and asphalt pavement on Lancer Drive. Poudre School District agreed to
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October 7, 2008 -7- Item No. 11
participate in the cost of this project for work completed on their frontage. Its share of the
project is $117,069. This item transfers Poudre School Districts cost share back into the
project budget to complete the remaining work to be done before year end.
FROM: UnantiCated0ent
Pses
`� $117,069
FOR: Pavem $117,069
2. This item appropriates unanticipated revenue for the 2008 Bike Library Program. Push,Inc.
donated$500 in one-time funds for kiosk rental. The Bike Library also received payments
for scrap metal from unusable bike parts in the amount of $731. These funds will be
appropriated for the operation of the Bike Library.
FROM: Unanticipated Revenue (Miscellaneous) $1,231
FOR: Bike Library Program $1,231
3. The Colorado Department of Transportation has made a change in policy regarding how
in-kind contributions for the Bike Library project need to be shown. The contract requires
the City to record the in-kind contributions as an expense to the project and report the
expense to the CDOT. This was not anticipated when the budget was proposed in the City's
2008 Budget process.This item appropriates the in-kind contribution as required by the Bike
Library contract.
FROM: Unanti ated R enue i e laneou $6,220
FOR: Bike Lib Ki d- p s $6,220
4. FC Bikes sponsored the first ever B.LK.E(Bikes Improve Kid's Experiences)Camp this year
for school age children 8-12 years old. The camp had 19 participants this year with a
registration fee of$50 per camper. The camp was generously supported by contributions
from New Belgium Brewery, Advanced Micro Devices, Inc., Overland Sertoma Club, and
the Orthopaedic Center of the Rockies. This item appropriates the revenue received for the
operation of the camp.
FROM: Unanticipated Revenue (Miscellaneous) $ 5,200
FOR: 2008 Bike Camp Expenses $ 5,200
5. The update to the Transfort Strategic Plan was included in the City's budget for 2008 at
$100,000. Once meetings with stakeholders began,it became apparent that the scope of the
project needed to be bro P i c ibuted$30,000 to increase the
scope of the project. is ite ppro 'a t ontributed from Poudre School
District.
FROM: Unanticipated Revenue (Miscellaneous) $ 30,000
FOR: Transfort Strategic Plan Expenses $ 30,000
6. The Streets Department performs street rehabilitation, street patching and asphalt hauling
along with other types of work for other departments within the City. These expenditures
are tracked and billed to the departments. The original Work for Others budget of
$4,818,406 was an estimate based on scheduled projects and past history. There has been
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October 7, 2008 -8- Item No. 11
an increase in tons of asphalt used and a dramatic increase in the price of asphalt since the
budget was set. Additional appropriations of$700,000 are needed to pay for asphalt to
complete the scheduled projects in 2008.
FROM:UnantiCrk
enue k VY
$ 700,000
FOR:Streets - r hers ses $ 700,000
G. CAPITAL PROJECTS FUND
1. The Benson Reservoir Dam,located in the Pelican Marsh Natural Area,has been condemned
by the State Engineer. The Benson Dam Project is projected to cost$594,000 and will be
funded by existing appropriations in the Natural Areas Fund. The scope of this project is to
design and construct a new dam, spillway, and outlet structure for the Benson Reservoir,as
required by the State Engineer. Consultants will prepare a redesign and complete the
construction in 2008.
FROM:Unanticipated Revenue (Natural Areas Fund) $ 594,000
FOR: Robert Benson Dam Project $ 594,000
2. The Streets deicing facility project has recently been completed. This project has earned
$195,900 in investme n t e ppropriated in the project.
Appropriating this revqUe will Uducee e alY
requirement by about $145,000.
The remainder will be d to cou of pro found at the facility. A catwalk
will be added to the shu v salt o be used for maintenance. The
spray bar that wets the salts before they go into the piles inside the salt dome will also be
relocated.
FROM:Unanticipated Revenue (Investment Earnings) $ 195,900
FOR: Streets Deicing Facility Project $ 195,900
3. In March of this year, $15,639 was reappropriated into the Natural Areas fund for the
restoration of the historic barn at Nix farm. These funds need to be appropriated in the Nix
Barn capital project to cover these expenses. In addition,Natural Areas is adding$5,567 to
fund the expanded scope of the historic restoration of the Nix Barn. The project was
expanded to include straightening the bam, additional stabilization, and additional repairs
and restoration. All of these expenses are part of the Nix Barn capital project.
FROM: Unantic' Mater
d) $ 21,206
FOR: Nix B Proje $ 21,206
4. Operations Services wi evBlock 32. This item requests
preliminary funding by transferring existing appropriations,in the amount of$195,000,from
the Major Maintenance capital project to the Block 32 Development capital project. These
appropriations will be used for the master plan and other preliminary work relative to the
construction of a future city hall facility on Block 32.
TRANSFER FROM: Major Repairs& Maintenance Project $195,000
TO: City Hall Administration Building Project $195,000
October 7, 2008 -9- Item No. 11
5. The Gardens on Spring Creek would like to begin construction of the Garden of Eatin' this
fall. The Garden of Eatin' will cost approximately $200,000 and will be funded through
donations and grants. C $ i s $25,000 from the Friends of
the Gardens and$30,0 kinwd
om orti a he General Fund. The remainder
of funding for the prowill b aise v e nex ear through donations and grants.
Expenses will only be as io a rece' . Maintenance of the garden will
be handled with current full time and hourly staff,volunteers,interns and revenues collected
from rental of the site for gardens and events.
FROM: Prior Year Reserves (General Fund Horticulture) $ 30,000
FOR: Transfer to Capital Projects Fund $ 30,000
FROM: Unanticipated Revenue (Donations) $170,000
FROM: Unanticipated Revenue (Transfer from General Fund) $ 30,000
FOR: The Garden of Eatin' Project $200,000
6. The City of Fort Collins and Larimer County entered into an Intergovernmental Agreement
in 2003 for design and construction of improvements to a section of South Taft Hill Road
from Horsetooth Road south to Harmony Road. The project designed South Taft Hill Road
for the ultimate four-I syprtT
nstruction was for an interim
three-lane arterial stree ectio Lari re project through the Larimer
County's Regional Rod Capital pan P e City of Fort Collins received
$2,036,400 for the desi co ioThe project was completed in
early 2007 and completed under budget. The unused budget has been returned to Larimer
County for future projects. This item appropriates the interest that was accumulated over
the period of the project which must also be returned to Larimer County.
FROM: Unanticipated Revenue (Interest Earnings) $ 72,056
FOR: Taft Hill Rd-Horsetooth/Harmony- to County $ 72,056
7. The City has completed the Timberline Road Project from Prospect to Drake. The Police
Facility contributed $1,272,291 to the project for the construction of Timberline and the
perimeter roads around the new Police Facility. These projects were being constructed at
the same time, and by combining the Police facility road work with the Timberline Road
project,significant cost savings were realized. This item transfers the Police Facility's share
of the cost savings, $408,364, from the Timberline Road project, back into the Police
Facility Capital project.
TRANSFERF M: Ti erlin roject $408 364
TO: Police Fa roj $ 408,364
8. The City purchased 4913 South College Avenue,the future site of the South Transit Center,
in December 2002. Prior to plans for construction of the future facility, the property has
been rented. Rental revenue from the property will be $7,020 for 2008. This item
appropriates the unanticipated revenue from rental income to be used for construction of the
Mason Corridor Project.
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October 7, 2008 -10- Item No. 11
FROM: Unanticipated Revenue (Rental Income) $ 7,020
FOR: Mason Corridor Project $ 7,020
9. The City of Fort Collins u ch pr received$8,900 in funding
from the Coalition fo ctivi d i n Obesity (CanDo). The CanDo
program's mission is to provg hea o e co ity by increasing physical activity
and healthy eating to re d nt sity. Do services the residents of Fort
Collins and families served by Poudre School District. The SR2S program will partner with
the schools to encourage students to bike and walk to school. This item appropriates$8,900
to be provided by the CanDo organization for the Safe Routes to School program.
FROM: Unanticipated Revenue (CanDo Grant) $ 8,900
FOR: CanDo Grant Expenses $ 8,900
10. In the initial 2008 Budget appropriation, revenue sources for the grant funded Mason
Corridor-NRRC Crossing Project were not shown correctly. This item does not increase
or change the amount budgeted for this project, it only adjusts the revenue sources to
correctly show the revenue as proposed.This does however,reduce the appropriations in the
Pedestrian Plan Project. Because the revenue source is another capital project, it requires
Council action to make this adjustment. This item corrects the revenue sources for the
Mason Corridor-NRRC Crossin Project.
LK
TRANSFER F tri 1Vin
ect $ 36,971
TO: Mason C C Proj $ 36,971
H. NATURAL AREAS FUND
1. Natural Areas recently sold two lots, a total of 5.21 acres for$468,866, that were acquired
in 2002 as part of a larger acquisition of 43 acres. An additional 2.3 acre lot will also be sold
in the future. The remaining 35.5 acres are now part of the Cathy Fromme Prairie Natural
Area. The three lots are being sold because they were never desired as an addition to the
natural area. They were acquired because the land owners would not sell just the 35.5 acres
of land desired as an addition to the natural area. The proceeds from the land sale will be
appropriated into the Natural Areas Fund for anticipated land acquisitions in 2008.
FROM:Unanticipated Revenue (Sale of Land) $468,866
FOR: Natural Areas Program $ 468,866
2. The Natural Are F rece a Pi
oo lorado Grant in the amount of
$976,000 to be used t ards th cqui 000 cres of land which was purchased
from the Roman family. dith ural Areas money and is now part
of the Soapstone Prairie Natural Area. These funds are being appropriated to replace the
Natural Areas funds and to be used for anticipated land acquisitions in 2008.
FROM:Unanticipated Revenue (GOCO Grant) $ 976,000
FOR: Natural Areas Program $ 976,000
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October 7, 2008 -11- Item No. 11
I. CAPITAL LEASING CORPORATION FUND
1. With the refinancing of the City's certificates of participation in June 2007, the debt
payments in the Capital Ide=iiw tPit
a ged. Total debt payments for
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2008 have increased b 4,841. a 20f e General Improvement District
#1 and the Downtown evelo nt ve creased and the funding from the
General Fund has increa $1 an must be appropriated to cover the
2008 debt payments.
FROM: Prior Year Reserves (General Fund) $ 14,033
FOR: Transfer to Capital Leasing Corp. Fund (General Fund) $ 14,033
FROM: Unanticipated Revenue (Transfer From General Fund) $ 4,841
FOR: Debt Payments (Capital Leasing Fund) $ 4,841
J. CAPITAL IMPROVEMENT EXPANSION FUND
1. In December 2007 the Poudre Fire Authority Board of Directors approved the issuance of
debt to provide funding for a new Station 4 to be built in west Fort Collins at 2604 South
Taft Hill Road(currently located at 2030 Devonshire). The debt payments will be made for
20 years beginning in D r e ber 2027. The payments will
be funded from the d Gated f capi ion collected by the City. This item
appropriates$233,284 m the Se a eserve in a Capital Improvement Expansion
Fund. In the future thes en be sluded i e annual budget.
FROM:Prior Year Reserves (Fire Services) $ 233,284
FOR: Poudre Fire Authority(Debt Payment) $ 233,284
K. STREET OVERSIZING FUND
1. The Street Oversizing Program sold a 1998 GMC Sonoma pickup truck at the auction. This
revenue needs to be appropriated into the Street Oversizing Fund for maintenance costs on
Street Oversizing vehicles.
FROM: Unanticipated Revenue (Auction Sales) $ 5,000
FOR: Street Oversizing Expenses $ 5,000
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ORDINANCE NO. 116, 2008
OF THE COUNCIL OF THE CITY OF FORT COLLINS
APPROPRIATING PRIOR YEAR RESERVES AND
UNANTICIPATED REVENUE IN VARIOUS CITY FUNDS
AND AUTHORIZING THE TRANSFER OF APPROPRIATED
AMOUNTS BETWEEN FUNDS OR PROJECTS
WHEREAS, the City has prior year reserves, excess revenue, and unanticipated revenue
available to appropriate; and
WHEREAS,in accordance with Article V,Section 8(b),of the City Charter(the"Charter"),
any expense or liability entered into by an agent of the City, on behalf of the City, shall not be made
unless an appropriation therefor shall have been made by the City Council; and
WHEREAS, Article V, Section 9 of the Charter permits the City Council to appropriate by
ordinance at any time during the fiscal year such funds for expenditure as may be available from
reserves accumulated in prior years, notwithstanding that such reserves were not previously
appropriated; and
WHEREAS, Article V, Section 9, of the Charter also permits the City Council to make
supplemental appropriations by ordinance at any time during the fiscal year, provided that the total
amount of such supplemental appropriations, in combination with all previous appropriations for
that fiscal year, does not exceed the current estimate of actual and anticipated revenues to be
received during the fiscal year; and
WHEREAS,Article V, Section 10,of the Charter authorizes the City Council to transfer by
ordinance any unexpended and unencumbered amount or portion thereof from one fund or capital
project to another fund or capital project, provided the purpose for which the transferred funds are
to be expended remains unchanged; and
WHEREAS, the City wishes to provide for the expenditures listed below and the City
Manager recommends that these expenditures be made.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT
COLLINS that the following funds are hereby authorized for transfer and appropriated for
expenditure for the purposes stated below:
A. GENERAL FUND
1. APP. FROM: Unanticipated Revenue (Miscellaneous Police) $ 123,599
APP. FROM: Prior Year Reserves (Traffic Surcharge) $ 41,100
APP. FROM: Unanticipated Revenue (Seatbelt Grant) $ 15,627
APP. FROM: Prior Year Reserves (Drug Task Force) $ 128,500
APP. FROM: Unanticipated Revenue (DUI Grant) $ 20,000
APP. FROM: Unanticipated Revenue (HIDTA Grant) $ 27,600
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FOR: Police Services $ 293,199
FOR: Seatbelt Grant $ 15,627
FOR: DUI Grant $ 20,000
FOR: HIDTA Grant $ 27,600
2. APP. FROM: Prior Year Reserves (DTS/GIS) $ 517,000
FOR: Transfer to Data& Communications Fund $ 517,000
3. APP. FROM: Unanticipated Revenue (Misc. Fees) $ 7,236
FOR: Human Resources Expenses $ 7,236
4. APP. FROM: Unanticipated Revenue $ 10,813
FOR: Human Resources Expenses $ 10,813
5. APP. FROM: Prior Year Reserves (Gift Catalog) $ 2,872
FOR: CPRE Expenses $ 2,872
6. APP. FROM: Unanticipated Revenue (Room Rentals) $ 19,000
FOR: Gardens on Spring Creek Expenses $ 19,000
7. APP. FROM: Unanticipated Revenue (Energy Rebate) $ 218,184
FOR: Operations Services Expenses $ 218,184
8. APP. FROM: Prior Year Reserves (Library Donations) $ 311,147
FOR: Library District Expenses $ 311,147
B. SALES & USE TAX FUND
I. APP. FROM: Unanticipated Revenue (Sales Tax) $ 3,055,948
FOR: Transfer to the General Fund $ 1,729,645
FOR: Transfer to the Capital Projects Fund (Building on Basics) $ 442,101
FOR: Transfer to the Natural Areas Fund $ 442,101
FOR: Transfer to the Transportation Services Fund $ 442,101
C. RECREATION FUND
I. APP. FROM: Prior Year Reserves $ 30,000
FOR: Youth Programs $ 30 000
2. APP. FROM: Unanticipated Revenue $ 10,000
FOR: Youth Sports $ 10,000
3. APP. FROM: Prior Year Reserves $ 1,000
FOR: Lee Martinez Farm $ 1,000
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4. APP. FROM: Prior Year Reserves $ 20,000
FOR: Senior Center $ 20,000
5. APP. FROM: Unanticipated Revenue (Youth Football Grant) $ 9,574
FOR: Youth Football $ 9,574
6. APP. FROM: Prior Year Reserves $ 6,000
FOR: Ice & Aquatics $ 6,000
D. WATER FUND
I. APP. FROM: Unanticipated Revenue $ 80,000
FOR: American Water Works Assoc. Research Found. Study $ 80,000
2. APP. FROM: Unanticipated Revenue $ 77,550
FOR: Water Quality Lab Equipment $ 77,550
E. WASTEWATER FUND
1. APP. FROM: Unanticipated Revenue $ 10,048
FOR: Pollution Control Lab Equipment $ 10,048
F. TRANSPORTATON FUND
1. APP. FROM: Unanticipated Revenue (PSD) $ 117,069
FOR: Pavement Management Expenses $ 117,069
2. APP. FROM: Unanticipated Revenue (Miscellaneous) $ 1,231
FOR: Bike Library Program $ 1,231
3. APP. FROM: Unanticipated Revenue (Miscellaneous) $ 6,220
FOR: Bike Library In-Kind Expenses $ 6,220
4. APP. FROM: Unanticipated Revenue (Miscellaneous) $ 5,200
FOR: 2008 Bike Camp Expenses $ 5,200
5. APP. FROM: Unanticipated Revenue (PSD) $ 30,000
FOR: Transfort Strategic Plan Expenses $ 30 000
6. APP. FROM: Unanticipated Revenue (Work for Others) $ 700,000
TO: Streets Work for Others Expenses $ 700,000
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G. CAPITAL PROJECTS FUND
1. APP. FROM: Unanticipated Revenue (Natural Areas Fund) $ 594,000
FOR: Robert Benson Dam Project $ 594 000
2. APP. FROM: Unanticipated Revenue(Investment Earnings) $ 195,900
FOR: Streets Deicing Facility Project $ 195,900
3. APP. FROM: Unanticipated Revenue (Natural Areas Fund) $ 21,206
FOR: Nix Barn Project $ 21,206
4. TRANSFER FROM: Major Repairs & Maintenance Project $ 195,000
TO: City Hall Administration Building Project $ 195,000
5. APP. FROM: Prior Year Reserves (General Fund-Horticulture) $ 30,000
FOR: Transfer to Capital Projects Fund $ 30,000
APP. FROM: Unanticipated Revenue (Donations) $170,000
APP. FROM: Unanticipated Revenue (Transfer fm.General Fund) $ 30,000
FOR: The Garden of Eatin' Project $200,000
6. APP. FROM: Unanticipated Revenue(Interest Earnings) $ 72,056
FOR: Taft Hill Rd-Horsetooth/Harmony $ 72,056
7. TRANSFER FROM: Timberline Road Project $ 408,364
TO: Police Facility Project $ 408,364
8. APP. FROM: Unanticipated Revenue (Rental Income) $ 7,020
FOR: Mason Corridor Project $ 7,020
9. APP. FROM: Unanticipated Revenue (CanDo Grant) $ 8,900
FOR: CanDo Grant Expenses $ 8,900
10. TRANSFER FROM: Pedestrian Plan Project $ 36,971
TO: Mason Corridor- NRRC Crossing Project $ 36,971
H. NATURAL AREAS FUND
1. APP. FROM: Unanticipated Revenue (Sale of Land) $ 468,866
FOR: Natural Areas Program $ 468,866
2. APP. FROM: Unanticipated Revenue (GOCO Grant) $ 976,000
FOR: Natural Program $ 976,000
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I. CAPITAL LEASING CORPORATION FUND
1. APP. FROM: Prior Year Reserves (General Fund) $ 14,033
FOR: Transfer to Capital Leasing Corporation Fund $ 14,033
APP. FROM: Unanticipated Revenue (Transfer fm. General Fund) $ 4,841
FOR: Debt Payments (Capital Leasing Fund) $ 4,841
J. CAPITAL IMPROVEMENT EXPANSION FUND
I. APP. FROM: Prior Year Reserves (Fire Services) $ 233,284
FOR: Poudre Fire Authority(Debt Payment) $ 233,284
K. STREET OVERSIZING FUND
1. APP. FROM: Unanticipated Revenue(Auction Sales) $ 5,000
FOR: Street Oversizing Expenses $ 5,000
Introduced, considered favorably on first reading, and ordered published this 7th day of
October, A.D. 2008, and to be presented for final passage on t st day of October, A.D 2008.
Mayo
ATTEST:
A:�u
Chief Deputy City Clerk
Passed and adopted on final reading on the 21 st day of October, A.D. 2008.
Mayor
ATTEST:
City Clerk
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