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HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 08/19/2008 - FIRST READING OF ORDINANCE NO. 091, 2008, APPROPRI ITEM NUMBER: 13 AGENDA ITEM SUMMARY DATE: August 19, Zoos FORT COLLINS CITY COUNCIL STAFF: Wendy Williams SUBJECT First Reading of Ordinance No. 091, 2008, Appropriating Unanticipated Grant Revenue in the General Fund for the Poudre Valley Health System "Choose the Right Road" Driving Program. RECOMMENDATION Staff recommends adoption of the Ordinance on First Reading. FINANCIAL IMPACT This grant carries no additional financial impact or responsibility for the City of Fort Collins. EXECUTIVE SUMMARY The Poudre Valley Health System has been awarded a $25,000 grant from the Alcohol and Drug Abuse Division of the Colorado Department of Human Services. These funds will be disbursed by the Colorado Department of Human Services and directed through the City of Fort Collins,pursuant to State of Colorado requirements,then paid to the Poudre Valley Health System. The grant period will run from July 1, 2008 through June 30, 2009. BACKGROUND Poudre Valley Health System ("PVHS") developed a comprehensive prevention program called "Choose the Right Road" (ROAD) to minimize the number of individuals who drive while intoxicated. Choose the Right Road collaborates with local government, businesses, law enforcement, health care providers, Colorado State University, Poudre School District and other community sectors to reduce the number of individuals who drive intoxicated. The program uses many strategies to decrease the number of people who drive intoxicated, such as public education and dissemination of information about hazards of driving while intoxicated to youth in the community. The State of Colorado and the Alcohol and Drug Division of the Colorado Department of Human Services require that the grant funds be dispersed to a "local public procurement unit." A "local public procurement unit' means any county, city, municipality, or other public subdivision of the state,any public agency of any such political subdivision,any public authority,any education,health August 19, 2008 -2- Item No. 13 or other institution, and to the extend provided by law,any other entity which expends public funds for the procurement of supplies, services and construction. PVHS has requested that the City serve as the local public procurement unit and a pass-through recipient of the grant proceeds. This Ordinance will allow the City to disburse the grant funds to PVHS(via the Hospital Foundation)upon completion of any grant-related documents and a subgrant agreement between the City and PVHS. ATTACHMENTS 1. Listing of Strategies 2. Program Budget Jul 02 2008 7: 41RM HP LRSERJET FR% ATTACHMUNT1 Name of Organization: City of Fort Collins Address: PO Box 580 Fort Collins, CO 80522 Phone Number: (970) 221-6763 Fax Number: (970) 224-6107 Contact Person: Christine Macrina, Executive Administrative Assistant Sub Contractor: Poudre Valley Hospital Foundation Contact Person: Ruth Lytle-Barnaby, Executive Director,Poudre Valley Hospital Foundation Address: 1024 South Lemay Avenue Fort Collins, CO 80524 Phone: 970-297-6718 Fax: 970-297-6753 Total Request: $25,000 Narrative Choose the Right Road(ROAD) is a prevention program developed by the Poudre Valley Health System to decrease the number of people who drive while under the influence of alcohol in Larimer County, The Choose the Right Road program has been working to prevent impaired driving, injuries and accidents, and fatalities in Larimer County since 1999. This program works in collaboration with local businesses, law enforcement, health care providers, Colorado State University, Larimer County School Districts, and other community sectors to reduce the number of individuals who drive while impaired. The Choose the Right Road program includes a number of strategies that decrease the amount of people who drive while intoxicated in the community. A primary strategy is prevention through education by working in collaboration with community members and serving on community coalitions and committees. This approach allows community organizations to come together to discuss issues around impaired driving and develop and implement evidence based programs and activities to reduce the prevalence of impaired driving in our county. Established programs of Choose the Right Road include the Smart, a workshop for youth ages 14.16, awareness pledge activities for prom, homecoming and National Drugged Driving Prevention month, TIPS (Training Intervention Procedures) for college students and supporting social norms campaigns, New programs inchide a teen driver safety committee that is organizing to include addressing DUI prevention. Larimer County also has a DUI task force to coordinate county wide enforcement efforts with the Sheriff's office. During the 2007-2008 grant year the Choose the Right Road program made significant progress working with local high schools through collaborative efforts of the teen driving safety program. Alcohol education was integrated through many events targeting both teens and parents. The Choose the Right Road program conducted community readiness surveys for Berthoud and Ft. Collins to assess teen alcohol issues and teen driving. Other well established programs are coordinated during high risk events throughout the school year such as prom and homecoming. The program coordinator now participates in the county DUI Task Force. 1 i Jul 02 2008 7: 41RM HP LFSERJET FAX Substantiation of need National In 2006, alcohol-related fatalities rose to 17,941, a 2.4 percent increase from 17,525 in 2005, according to NHTSA. This is 40% of the total traffic fatalities for the year(NHTSA, 2006). In 2006,NHTSA established a goal to reduce the number if high BAC fatalities for the year 2006 as nearly half of all alcohol related crashes have a driver with a BAC twice the legal limit(NHTSA, 2006). State,County and Local The number of alcohol related traffic crash fatalities, injuries, and arrests in the state of Colorado reflects the national statistics. In 2005, 606 people were killed in Colorado Motor Vehicle involved crashes. Of these crashes 40%,or 242, involved alcohol(NHTSA, 2005). During St, Patrick's Day in 2006,the Colorado State Patrol reports 465 DUI arrests were made statewide. Of these, 30 were made in Latimer County. During Memorial Day weekend in 2006, 629 DUI arrests were made statewide,up from 595 in 2005 (Colorado State Patrol), Of the 629 DUI arrests made in 2006, 36 were made in Larimer County. In 2005, Larimer County District Attorneys office reported 2,396 DUI offenses and 75 DWAI offenses, In Fort Collins, the number of DUI offenses,traffic crash fatalities, and alcohol related accidents poses a problem of concern. In Fort Collins alone law enforcement reported 1,136 DUI offenses. Impaired driving is a problem that affects the entire community. Local Youth Survey Results Larimer County youth are at risk for alcohol related problems. The Estes Park 2005 Colorado Youth Survey reports 47% of high school students plan to get drunk sometime in the next year. The results also found that during the 30 days before the survey was administered, 19% of students consumed alcohol. The 2005 Youth Risk Behavior Survey also reports 11% of high school students surveyed drove a car when they had been drinking alcohol one or more times during the past 30 days. With underage alcohol use there is an increased probability that individuals will drive while impaired(NHTSA, 2005), The younger teens drink, the more likely they are to become alcohol dependent and drunk drivers(Wngson, 2003). 2 Jul 02 2008 7: 41HM HP LASERJET FAX Goals, Objectives, method of evaluation and activities for the ROAD program Goal 1: Through education and prevention activities, reduce the prevalence of impaired driving and riding with an impaired driver in Larimer County. Objective LI. By June 30, 2009, increase the knowledge of safe alternatives and responsible choices involving the use of alcohol in 2,000 students in Poudre School District, Thompson School District, and Park (Estes Park)R-3 School District. Activities When Who Develop and introduce anti-DUI prevention activities to youth ages 14• Ongoing Coordinator 18 inPoudre School District,Thompson School District,and Park Peer Counselors (Estes Park)A•3 School District Par Ambassadors Steps; School Counselors 1) Work In collaboration with pea counseling groups in Latimer Driving School County school districts to encourage healthy choices amongyouth TEAM Fort Collins such as! Teen Motor Vchicle Safety • Prom and Homecoming Pledge Campaigns Coalition 2) Disseminate educational materials that emphasize the Importance of responsible behavior during Choose the Right Road Workshops and other program activities such as: • Drive Safe,Drive Sober Cards • Alcohol Poisoning Cards • Effective Intervention Tools DUI and Alcohol Awareness Information Follow up with Community Readiness Survey data in Estes Park and Fall Coordinator Hcrthoud communities • Identify and interviCwkey community leaders and plan activities Assist implementation of a social norms campaigns Ongoing Coordinator TEAM Fort Collins Colorado State University's Research and Development Attend and organize meetings that emphasize the reduction of alcohol Ongoing Coordinator use and Intoxicated driving among youth ages 14-18, Law Enforcement DAs Office 1) Teen Driver Safety Coalition Parents 2) Social Norms Committee Team Fort Collins 3) Recreation Center Poudre School District 4) Latimer County DUI Task Force Colorado State University ShcrifrsDepartment 3 Jul 02 2008 7: 41HM HP LRSERJET FHX Educational Materials • Alcohol Poisoning Cards The Alcohol Poisoning Cards are designed to inform students about the signs and symptoms of alcohol poisoning and how to help someone who is suffering from alcohol poisoning. • Parent Postcards Parent postcards are designed to inform parents about the penalties for serving alcohol to minors. It serves as a reminder to parents at graduation time that it is against the law to serve alcohol to minors even at home. • Parenting Wisely Parenting Wisely(PW)is an interactive CD-ROM based program designed for families at-risk with children from early elementary to high school age. Estes Park has requested this program. • Drive Safe,Drive Sober Cards These cards include messages encouraging teens to celebrate alcohol and drug free, to always wear a safety belt, and to never ride with an impaired driver. • Effective Intervention Tools The Effective Intervention Tools are designed to give youth the skills to communicate effectively with their peers about intoxicated driving and the misuse of alcohol. • Alcohol Educational Materials The alcohol educational materials are designed to give youth information regarding the effects of alcohol on the developing brain, DUI and DWAI information, costs involved with a DUI and DWAI , for youth and adults, and videos to help youth recognize the dangers of drinking and driving or riding with and impaired driver. Objective 1.2: By June 30, 2009, increase knowledge on safe alternatives and responsible choices involving the use of alcohol in 2,000 of Colorado State University.and Front Range Community College students ages 18-20 who are exposed to ROAD program activities. Activities: When Who Develop and introduce anti•DU1 prevention settvides to Ongoing coordinator college students ages is-zo at Colorado State University and Cau Front Range Community College FRCC Steps: TEAM Fort Collins 1) Work in collaboration with CSU to implement programs Local Businesses and activities such as: • Social Norms Campaigns • Alicrnstive forms of transportation • (TIPS)Training Intervention Procedures 2) Disseminate educational materials that emphasize the importune of responsible behavior such as: • SMARTRIDE fliers • Safe Rides Home cards Poudre Valley Health System recognizes that a key component to reducing intoxicated driving among young adults is to collaborate with the whole community. Choose the Right Road will join with community organizations such as Larimer County Sheriff, Fort Collins Police Department, Colorado State Patrol, Greek Life, The Downtown Dusiness Association, Colorado State University Police Departmept, Poudre Valley School District, Thompson Valley School District, local businesses, and other sectors in the community. 4 r Jul 02 2008 7: 41HM HP LHSERJEI FHX - • Social Marketing Campaign Choose the Right Road will work in collaboration with CSU to continue implementing social norms messaging in order to increase the perception of responsible behavior. • Safe Alternative Transportation Programs Alternative transportation programs are becoming common among college communities nationwide to help combat the tragedies associated with drunk driving. These programs encourage individuals to make educated and responsible decisions regarding their actions before and after drinking alcohol. ROAD will be involved in promoting such programs as Ram Ride and other safe forms of transportation. s Jul 02 2008 7i41RM HP LRSERJET FRX ATTACHMENT :..t' .•ia rx AMICANT/CONTRACTOR City of C011in idre Valley Hasnitaln Colltract 4: pROJECT/PROGRAM TITLE; Ch001e t e RiphlR0EW O�_TpA5 PERIOD:,[&1 2008 thtu Tune 30,2009 ANNUAL TIME ON PROJECT COST FOR PERIOD FULL-TIME PROJECT Other Sources SALARY No.of Hrs./ Total ADAD Other Other Sources: Mos. Weak Budget Funds Sources. Non-Cash/ CATEGORY AND LINE-TTEM Cash I Th-kind 2 A. PERSONNEL-Position Titles 1. Choose the Right RoadCoordinator $21/how 12 15 S15120 S15120 Subtotal Personnel Fdn ea a 28% $4 33.60 14,233.60 Indirect 7% 31750 SI 750 T&ALPERSONNEL $et 103.60 S21103.6 E. CONSULTANTS C. OPERATING EXPENSE 1. Educetiorw Maratiale $1,750 $t 250 $500 2.Pdndrt $900 S300 5600 3. Pramatianal Su des and AdvertieemaHs $2,350 $250 $300 S1000 4. OfFim$u plies,Cl esnin Occu an $2,5ao S2,500 S. Pode $700 $700 6. Food utd Hswra e$u llee $500 $500 7. Ieoendvs(toms $896.40 S496.40 $400 S. CoMlnulrt Eduoadon S1000 $i 000 TOTAL OPERATING EXPENSE $9596.40 S3796.40 S1900 114900 D. CAPITAL OUTLAY 1. EquipmenVFibus Over S1,000/each TOTAL CAPITAL OUTLAY R. TOTAL PROGRAM COST S29 050 $25,000 Sl 900 $4 800 F. PERCENTAGES 100e/a 1 Jul 02 2008 7: 41HM HP LASERJET FHM •BLiD(1sT PERCENTAGES BY PREVfiNTION STRATEGY Infor=tion % Education 100"/o Alternatives---Ya Environment Community B=d Process %Problem I.D. and Ret'ernal I. Source name and amount must be identified in budget namttve 2. Source name and amount must be identifled in budget narrative 2 Jul 02 2008 7: 41AM HP LASERJET FAX Budget Narrative Servi with Poudre Valley Health System• Request Funds $25,000 A. Personnel and Consultants Request Funds; $21,103.60 Project Director for the Choose the Right Road Program will work 15 hours per week, for 12 months, at $21 per hour (total wage: $15,120), These hours will cover the development and implementation of prevention programs into Larimer County and collaboration with community coalitions on issues involving DUI prevention for youth. Benefits are calculated at 29 percent($4,233.60 for.4 FTE). B. Operating Expense 1 Educational Materia Requested Funds: $1,250 Other Funds: $500 Educational materials include substance abuse prevention school based curriculum that display an anti- DUI message and educate parents, Other materials may include survey costs, educational brochures, fliers, and posters. 2. Mating Requested Funds: $300 Other Funds: $600 Printing costs will be used to print materials that the PVH print shop is unable to complete. In-kind donations from Poudre Valley Health System is for normal print requests. 3 Promotional Suonlies and Advertisements Requested Funds: S850 Other Funds: $1,500. Funds are needed for the development of brochures, 'fliers, and posters, These marketing materials will be distributed throughout the community and will promote responsible and safe behavior. Activities that will be promoted in Larimer County are SN ARTRIDE and other anti•DUI including social norms campaigns. Funds are also needed to run anti-DUI messages in newspapers,radio, and TV, Other promotional items will be provided to support the Berthoud Community Coalition for Youth Social Norms campaign. 4 Office Supplies. Cleaning. and Occupancy Requested Funds: So Other Funds; $2,500 Office supplies, cleaning, and occupancy will be donated to ROAD from Poudre Valley Health System in the form of an in-kind donation. This in-kind donation includes the use of space, telephone, fax, desk, computer, general office supplies, and cleaning. S. Postage Requested Funds: $0 Other Funds: $700 The postage will be used for shipping of educational materials. These funds will also be used forthe mailing of newsletters and parent postcards. 6. Food and Beverage Supplies Requested Funds: So Other Funds: $500 3 Jul 02 2008 7: 42AM HP LASERJET FAX 'Food and beverages will be provided at sponsored meetings. 9. Inceot� iye Item! Requested Funds: $496-40 Other Funds: $400 Incentive items will be given to volunteers in the form of gift certificates. These items will also be used to encourage SMARTRIDB participants to.implement the program, S continuing Education Requested Funds: $1,000 Other Funds. $0 This will include trainings and conferences that focus on prevention education and community mobilization. Overnight stays may be necessary due to the location of these events. Travel is calculated at$.45 per mile and overnight lodging is estimated at$85 per night. The funds that we are requesting will specifically cover costs of tuition, registration fees and travel. 4 ORDINANCE NO. 091, 2008 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROPRIATING UNANTICIPATED GRANT REVENUE IN THE GENERAL FUND FOR THE POUDRE VALLEY HEALTH SYSTEM "CHOOSE THE RIGHT ROAD" DRIVING PROGRAM WHEREAS, Poudre Valley Health System ("PVHS") has applied for and been awarded a grant from the State of Colorado Department of Human Services,Alcohol and Drug Abuse Division in the amount of$25,000; and WHEREAS, PVHS developed a comprehensive prevention program called "Choose the Right Road program"(the"Program")which seeks to minimize the frequency of individuals driving while intoxicated; and WHEREAS,the Program calls for collaboration among local governments,businesses,law enforcement agencies, health care providers,Colorado State University,Poudre School District,and other sectors of the community to reduce the number of individuals who drive while intoxicated;and WHEREAS,the Program uses a number of strategies to decrease the number of people who drive while intoxicated in the community; and WHEREAS,under the terms of the grant program,PVHS requested that the City receive the grant funds as a pass-through agent and then pay the grant funds to PVHS for use consistent with grant purposes; and WHEREAS, upon completion of any grant-related documents and a subgrant agreement between the City and PVHS,the City proposes to pay the above described grant proceeds to PVHS (via the Hospital Foundation) for the Program; and WHEREAS,Article V, Section 9,of the Charter of the City of Fort Collins permits the City Council to make supplemental appropriations by ordinance at any time during the fiscal year, provided that the total amount of such supplemental appropriations,in combination with all previous appropriations for that fiscal year, does not exceed the current estimate of actual and anticipated revenues to be received during the fiscal year; and WHEREAS, City staff has determined that the appropriation of the grant funds from the State of Colorado Department of Human Services, Alcohol and Drug Abuse Division to PVHS for the Program, as described herein,will not cause the total amount appropriated in the relevant funds to exceed the current estimate of actual and anticipated revenues to be received in that fund during any fiscal year. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS that there is hereby appropriated from unanticipated grant revenue in the General Fund the sum of TWENTY FIVE THOUSAND DOLLARS ($25,000) for expenditure in the General Fund for the Poudre Valley Health System "Choose the Right Road"program, pursuant to related grant and subgrant agreements. Introduced, considered favorably on first reading, and ordered published this 19th day of August, A.D. 2008, and to be presented for final passage on the 2nd day of September,A.D. 2008. Mayor ATTEST: City Clerk Passed and adopted on final reading on the 2nd day of September, A.D. 2008. Mayor ATTEST: City Clerk