HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 06/28/2005 - BOARDS AND COMMISSIONS PERIODIC REVIEW DATE: June 28, 2005 WORK SESSION ITEM
STAFF: Darin Atteberry FORT COLLINS CITY COUNCIL
SUBJECT FOR DISCUSSION
Boards and Commissions Periodic Review.
GENERAL DIRECTION SOUGHT AND SPECIFIC QUESTIONS TO BE ANSWERED
Staff is seeking direction from Council regarding the status of the four boards being reviewed:
Citizen Review Board, Electric Board, Parks and Recreation Board, and Transportation Board. The
work session will conclude with either: (a) a statement that the board should continue without
alteration; or (b) direction to staff to prepare legislation making any changes (number of members,
duties, etc.).
BACKGROUND
At the January 25, 2000 Study Session, Council discussed several procedures regarding its boards
and commissions. A portion of the discussion focused on the establishment and scope of a process
to periodically review the purpose and functions of the City's boards and commissions. At Council's
request, staff developed a Periodic Review Process which was adopted on February 20, 2001 by
Resolution 2001-026 as a part of the Boards and Commissions Manual. The initial review dates
have been staggered, and, thereafter, each board or commission will be reviewed every six years
after the initial review. The 2005 review includes the following boards and commissions:
• Cititzen Review Board—Dave Evans, Chair and Harry Edwards, Vice Chair
• Electric Board—John Morris, Chair and John Harris, Boardmember
• Parks and Recreation Board—Jessica MacMillan, Chair and Greg Miller, Vice Chair
• Transportation Board—Brent Thordarson, Chair and Gary Thomas, Vice Chair
In accordance with the adopted review process, each of the boards listed above completed a self-
assessment questionnaire. Attached to each questionnaire is the City Code description of the board's
duties, the most recent work plan, annual report, and bylaws. The Role of Council Liaisons to
Boards and Commissions is also attached to define the description of the Council Liaison as it
relates to direction, communication, facilitation and meeting attendance for boards and commissions.
The Council's review will consist of the following questions:
- What does the board do? (Current functions)
- Does the City need a board that does this?
- If so, should any of the duties of the board be changed?
- Can any of the duties of this board be consolidated with another board?
- Is the size of the board appropriate?
- Is the work done by the board beneficial and useful to the Council?
June 28, 2005 Page 2
The Chairperson and Vice-Chairperson from each of the boards and commissions have been invited
to join the Council during the review of each board or commission. The discussion at the study
session is intended to assist the Council in determining whether it should:
- Continue the board without alteration of duties or composition.
- Continue the board with amendment to duties and/or composition.
- Eliminate the board and its duties.
- Eliminate the board and transfer of some or all duties to other existing board(s).
The work session will conclude either with: (a) a statement that the board should continue without
alteration; or (b) direction to staff to prepare legislation making any changes (number of members,
duties, etc.).
ATTACHMENTS
1. Periodic Review Process adopted February 20, 2001
2. The Role of Council Liaisons to Boards and Commissions adopted on May 17, 1988 and
revised on June 6, 2000
3. Periodic Review Questionnaires completed by each board or commission (with
attachments)
Staff presentations for certain Work Session items have been video taped in advance of this meeting. The
presentations will be broadcast on City Cable Channel 27 at the following times:
Thursday,June 23 6:00 p.m. Sunday,June 26 4:00 p.m. &8:30 p.m.
Friday,June 24 1:00 a.m., 6:30 a.m.,&5:00 p.m. Monday,June 27 11:30 p.m.
Saturday,June 25 4:00 a.m. & 11:00 a.m. Tuesday,June 28 7:00 a.m. &4:00 p.m.
Videos of the presentations will also be available via a high-speed internet connection at www.fcaov.com by 5:00
p.m.,Friday,June 24.
ATTACHMENT
PERIODIC REVIEW PROCESS
• A periodic review will be conducted for all boards except the Downtown Development
Authority, Housing Authority, Liquor Licensing Authority, and Massage Licensing
Authority.
• The initial review dates will be staggered. Thereafter, review will occur every 6 years.
• The reviews will be conducted at an annual study session (4-5 boards per year). Study
session materials should include self-assessment completed by each board. The study
session will conclude either with (a) a statement that the board should continue without
alteration, or (b) direction to staff to prepare legislation making any Council-requested
changes (number of members, duties, etc.). Review and formal action, if any, should be
completed at least one (1) month prior to beginning the annual recruitment process.
• Self-assessment by each board should consist of the following questions:
- Are the current duties of the board, as defined by City Code, realistic? If not, what
duties would you suggest be added and/or deleted?
- Is the board's workload (annual work plan) too much; too little; about right?
Explain.
- Does the board effectively accomplish its annual work plan?
- Are board meetings conducted in an effective manner? What could be done to
improve board meetings?
- Is the current size of the board appropriate?
- Are communications between the board and Council effective? What could be done
to improve these communications?
- Required attachments: City Code description of duties, recent work plan, annual
report, bylaws
• Council review would consist of the following questions:
- What does the board do? (Current functions)
- Does the City need a board that does this?
- If so, should any of the duties of the board be changed?
- Can any of the duties of this board be consolidated with another board?
- Is the size of the board appropriate?
- Is the work done by the board beneficial and useful to the Council?
• Possible outcomes of review include:
- Continuation of the board without alteration of duties or composition.
- Continuation of the board with amendment to duties and/or composition.
- Elimination of the board and its duties.
- Elimination of the board and transfer of some or all duties to other existing board(s).
INITIAL REVIEW SCHEDULE
BOARD TYPE 2001 2002 2003 2004 2005 2006
Affordable Housing Board A d
Air Quality Advisory Board A d
Art in Public Places Board A d
Building Review Board D d
Citizen Review Board AA d
Commission on Disability A f
Commission on the Status of Women A d
CDBG Commission A
Cultural Resources Board A d
Election Board D d
Electric Board A d
Golf Board A f
Human Relations Commission A d
Landmark Preservation Commission D
Library Board A .�
Natural Resources Advisory Board A d
Parks and Recreation Board A d
Personnel Board AA d
Planning and Zoning Board D d
Retirement Committee D f
Senior Advisory Board A d
Telecommunications Board A d
Transportation Board A ✓
Water Board D f
Youth Advisory Board A f
Zoning Board of Appeals D d
A = Advisory
AA = Advisory to Administration
D = Decision-making
THE ROLE OF COUNCIL LIAISONS TO BOARDS AND COMMISSIONS
Every two years, following the election of Councilmembers, the Council selects its liaisons to the
boards and commissions. Council has defined the role of Council liaisons as follows:
1. To communicate with the board or commission when Council communication is needed
and to serve as the primary two-way communications channel between Council and the
board or commission.
2. To take the lead in filling vacancies,reviewing applications, and interviewing candidates
for the board or commission.
3. To serve as the primary informal Council contact for the board or commission.
4. To help tesolve questions the board or commission may have about the role of Council,
.municipal government, and the board or commission.
5. To establish formal or informal contact with the chairperson of the board or commission
and effectively communicate the role of the liaison.
6. To provide procedural direction and relay Council's position to the board or commission,
and to communicate to the board or commission that the liaison's role is not to direct the
board in its activities or work.
7. To serve as Council contact rather than an advocate for or ex-officio member of the board
or commission.
8. To review the annual work plan of the board or commission and make recommendations
to the City Council regarding the work plan.
9. To identify and help resolve any problems that may exist with respect to the functioning
of the board or commission.
10. To facilitate the training of new board and commission members by providing suggestions
and relevant information to the City staff members responsible for providing such training.
Council liaisons do not normally attend monthly meetings of the boards and commissions. Liaisons
are informed of boards and commissions activities through agendas and minutes, work plans, and
annual reports. Liaisons may attend a meeting due to an interest in a specific agenda topic, or may
"pop in"just to observe. Attendance by a Council liaison should not affect the normal structure of
a board meeting. Attention should not be focused on the Council liaison and his or her input.
If Council Iiaison participation is critical to a particular item, a direct invitation should be made to
the Council liaison, explaining why participation is deemed to be critical. If appropriate, discuss
with the liaison prior to the meeting what expectations are and whether the liaison can meet those
expectations.
Revised: June 6,2000 - -
ATTACHMENT 3
Citizen Review Board —Diggs Brown, Council Liaison
—Jim Broderick, Staff Liaison
Representatives — Dave Evans, Chair
— Harry Edwards, Vice Chair
♦ Brief(1-2 minutes) board representatives introduce
themselves and present overview of board function/mission.
Present any major concerns (if any) for Council to consider.
♦ Council questions/comments (10-12 minutes) concerning
the responses on the Periodic Review Questionnaire.
♦ Brief(1-2 minutes) summary of Board or Council action
needed (if any)
Notes:
Return Completed Questionnaire to City Clerk by: Wednesday,June 1, 2005
BOARDS AND COMMISSIONS
PERIODIC REVIEW QUESTIONNAIRE
DATE PREPARED: May 25, 2005
BOARD/COMMISSION NAME: Citizen Review Board
LIST OF MEMBERS: Dave Evans, Chairperson
Harry Edwards, Vice Chairperson
Monica Garcia
Brian Carroll
Becky Richardson
Dennis Baker
Maria Martinez
1. Are the current duties of the board, as defined by City Code, realistic? If not, what
duties would you suggest be added and/or deleted?
The current duties of the board, as defined in Sections 2-136 et seq., are realistic.
Council's recent clarification of the duties of the board has been very helpful. It is now
clear that subcommittees are authorized to make observations and recommendations
concerning internal investigations as well as findings resulting from such investigations.
2. Is the board's workload (annual work plan) too much; too little; about right?
Explain.
The board's workload is about right. The resignation of Jim Butzek and review of three
officer-involved shootings resulted in a heavier-than-usual workload for the board. With
the addition of Dennis Baker, the board has cleared the backlog of cases and can review
new cases on a timely basis. The board requests prompt replacement of departing
members in order to ensure timely review of cases without overloading individual board
members.
3. Does the board effectively accomplish its annual work plan?
The board effectively accomplishes its annual work plan. Each and every task set forth in
the 2004 work plan was addressed and accomplished in 2004. In addition to reviewing
cases, the following are especially notable: (1) regular interaction with the Human
Relations Commission through Elaine Boni, (2) demonstration of less-lethal weapons
systems by Police Services, (3) completion of the Police Services Citizen Police
Academy by Vice Chairperson Harry Edwards, and (3) orientation of new member
Dennis Baker.
Return Completed Questionnaire to City Clerk by: Wednesday,June 1, 2005
4. Are board meetings conducted in an effective manner? What could be done to
improve board meetings?
Board meetings are conducted in an effective manner. With input from board members
and Police Services personnel, staff liaison Lt. James Broderick prepares an agenda for
each board meeting. Minutes are prepared and, after review and approval at the next
regular board meeting, made available to the public on the City website. Beginning in
May 2005, regular training sessions concerning Police Services policies and procedures
will be given in conjunction with board meetings.
Subcommittee meetings are also conducted in an effective manner. Internal Affairs Sgt.
Dave Pearson provides assistance with scheduling, arrangements, and communications.
Subcommittee members now receive feedback on their reviewed cases from Chief
Dennis Harrison, a newly implemented practice that has been well received.
At this time, there are no suggestions for improving board meetings.
5. Is the current size of the board appropriate?
The current size of the board is appropriate.
6. Are communications between the board and Council effective? What could be done
to improve these communications?
Members of the board look forward to developing effective communications with the
new Council liaison for the board. His attendance at board meetings, as well as that by
other Council members, would be most welcome.
7. Other comments:
Board members appreciate the active and effective participation by Lt. Broderick and Sgt.
Pearson. Members are also grateful for attendance at board and subcommittee meetings
by Greg Tempel of the City Attorney's office, and clerical assistance provided by Wendy
Hartzell. There are no additional comments.
Attachments:
d City Code description of duties
d Current Work Plan
f Current Annual Report
d Current Bylaws
Citizen Review Board
Sec. 2-139. Functions. m
The board shall have the following functions:
(1) At the request of the City Manager or the Chief of Police, to make
recommendations to the City Manager or the Chief of Police concerning the
interpretation of police policies and procedures.
(2)To review the following categories of internal investigations conducted by
Police Services:
a. Investigations involving police officer or community service officer use of deadly
force, whether or not the use of such force actually results in death;
b. Investigations initiated by the written complaint of any person involved in an
incident occurring within one (1) year of said complaint, when such
person alleges that: (i) a police officer or community service officer used
force or discharged a firearm in violation of administrative policy or
applicable law, (ii) a police officer or community service officer
committed a crime, or(iii) as a result of a police officer's or community
service officer's act or failure to act, a person sustained severe injury or
death or suffered a civil rights violation;
c. Any other investigations as requested by the City Manager or the Chief of Police.
(3)To review any decision of the Chief of Police regarding the merits of any
other investigation for which a review has not been conducted by the board
pursuant to subsection (2) of this Section, if review is requested in writing by a
person involved in the investigated incident and such person alleges police officer
or community service officer misconduct occurring within one (1) year of said
request.
(4) To reconsider any review previously conducted by the board if the board
determines that significant new information has become available which
previously was not reasonably available to the board, the complainant or to Police
Services.
(5) Upon the request of any other public law enforcement entity operating within
the City, to review the internal investigations of such entity if the matter being
investigated occurred within the City.
(6)To make annual reports to the City Council and City Manager concerning the
activities and recommendations of the board;
(7) To perform such functions as are committed to it by other ordinances or
resolutions of the City.
(Ord. No. 76, 1998, § 1, 8-4-98; Ord. No. 130, 2002, § 7, 9-17-02)
Sec. 2-140. Review procedures. tub
(a)The board, through its review subcommittees, shall conduct its reviews in
accordance with the procedures contained in subsections (b) through (1) below.
(b)Except as provided in subsection (k) of this Section, within forty-five (45)
days of learning of an incident involving police officer or community service
officer use of deadly force as specified in subsection (2)a of§ 2-139, or within
forty-five (45) days of its receipt of the written complaint of any person involved
in an incident when such person alleges police officer or community service
officer misconduct as specified in subsection (2)b of§ 2-139, occurring within
one (1) year of said complaint, Police Services shall conduct an administrative
investigation, and forward the investigatory file to the board for review. This
investigatory period may be extended by Police Services for not more than an
additional thirty (30) days upon Police Services' written notice to the board and
the complainant, which notice shall state the reason for the delay. In the event that
additional time is needed in which to complete the investigation, the board may
grant such additional time as it deems necessary upon good cause shown. The
review by the board shall consist of examining the internal investigation file and,
in the discretion of the board, meeting with the complainant, witnesses and/or
police investigators. The board may also request that Police Services further
investigate the matter. The board shall complete its review within forty-five (45)
days of submission of the investigatory file. This review period may be extended
by the board for not more than an additional thirty (30) days upon the board's
written notice to the complainant and Police Services, which notice shall state the
reason for the delay. Upon completion of its review, the board shall concurrently
convey any observations or recommendations regarding the administrative
investigation conducted by Police Services, and the findings reached by the
investigating and reviewing officer(s), to the City Manager and the Chief of
Police. The review shall be completed and any recommendations conveyed before
the Chief of Police makes a decision regarding the merits of the administrative
investigation or the complaint. The Chief of Police shall not make a decision
regarding the merits of the investigation or the complaint until the board has had
the opportunity to convey the results of its review pursuant to the above time
periods. The Chief of Police shall convey in writing his or her decision regarding
the merits of the complaint to the complainant and the board within thirty (30)
days of his or her receipt of the board's recommendations.
(c)Except as provided in subsection (k) of this Section, within forty-five (45)
days of its receipt of a written complaint alleging police officer or community
service officer misconduct as specified in subsection (3) of§ 2-139, occurring
within one (1) year of said complaint, made by a person involved in the incident,
Police Services shall conduct and complete an administrative investigation, the
results of which shall be provided in writing to the complainant in the form of a
finding of"not involved," "unfounded," "exonerated," "not sustained" or
"sustained." This investigatory period may be extended by Police Services for not
more than an additional thirty (30) days upon Police Services' written notice to
the complainant, which notice shall state the reason for the delay. In the event that
additional time is needed in which to complete the investigation, the board may
grant such additional time as it deems necessary upon good cause shown. The
complainant may request that the board review the findings of Police Services if
the complainant files a written request for review at Police Services or the City
Manager's Office within fifteen (15) days of the complainant's receipt of the
written findings. Upon receipt of a timely request for review, Police Services shall
forward the investigatory file to the board for review. The review by the board
shall consist of examining the internal investigation file and, in the discretion of
the board, meeting with the complainant, witnesses and/or police investigators.
The board may also request that Police Services further investigate the matter.
The board shall complete its review within forty-five (45) days of submission of
the investigatory file. This review period may be extended by the board for not
more than an additional thirty (30) days upon the board's written notice to the
complainant and Police Services, which notice shall state the reason for the delay.
Upon completion of its review, the board shall concurrently convey any
observations or recommendations regarding the administrative investigation
conducted by Police Services, and the findings reached by the investigating and
reviewing officer(s),to the City Manager and the Chief of Police.The Chief of
Police shall, within thirty (30) days of his or her receipt of the board's
recommendation, affirm his or her prior findings, modify his or her prior findings
or adopt new findings, which shall be provided in writing to the complainant and
the board in the form of a finding of "not involved," "unfounded," "exonerated,"
"not sustained" "or sustained."
(d) Upon the receipt of a request to review an investigation pursuant to subsection
(2)c of§ 2-139, the board's review shall consist of examining the internal
investigation file and, in the discretion of the board, meeting with the
complainant, witnesses and/or police investigators. The board may also request
that Police Services further investigate the matter. The board shall complete its
review within forty-five (45) days of submission of the investigatory file. This
review period may be extended by the board for not more than an additional thirty
(30) days upon the board's written notice to Police Services, which notice shall
state the reason for the delay. Upon completion of its review, the board shall
concurrently convey any observations or recommendations regarding the
administrative investigation conducted by Police Services, and the findings
reached by the investigating and reviewing officer(s), to the City Manager and the
Chief of Police.
(e) Upon the receipt of a request to review an investigation pursuant to subsection
(5) of§ 2-139, the board's review shall consist of examining the internal
investigation file and, in the discretion of the board, meeting with the
complainant, witnesses and/or law enforcement investigators. The board may also
request that the referring law enforcement entity further investigate the matter.
The board shall complete its review within forty-five (45) days of submission of
the investigatory file. This review period may be extended by the board for not
more than an additional thirty (30) days upon the board's written notice to the
referring law enforcement entity, which notice shall state the reason for the delay.
Upon completion of its review,the board shall concurrently convey any
observations or recommendations regarding the administrative investigation
conducted by the referring law enforcement entity, and the findings reached by
the investigating and reviewing officer(s), to the City Manager and the referring
law enforcement entity.
(f) A request to reconsider any review previously conducted by the board must
contain a detailed written description of the significant new information which
has become available and an explanation as to why such information was not
reasonably available to the board, the complainant or Police Services at the prior
review. If the board agrees to reconsider the review, Police Services shall forward
the investigatory file to the board for review. The review by the board shall
consist of considering the new information, examining the internal investigation
file and, in the discretion of the board, meeting with the complainant, witnesses
and/or police investigators. The board may also request that Police Services
further investigate the matter. The board shall complete its reconsideration within
forty-five (45) days of submission of the investigatory file. This reconsideration
period may be extended by the board for not more than an additional thirty (30)
days upon the board's written notice to the complainant and Police Services,
which notice shall state the reason for the delay. Upon completion of its review,
the board shall concurrently,convey any observations or recommendations
regarding the administrative investigation conducted by Police Services, and the
findings reached by the investigating and reviewing officer(s),to the City
Manager and the Chief of Police. The Chief of Police shall, within thirty (30) days
of his or her receipt of the board's recommendation, affirm his or her prior
findings, modify his or her prior findings or adopt new findings, which shall be
provided in writing to the complainant and the board in the form of a finding of
"not involved," "unfounded," "exonerated," "not sustained" "or sustained."
(g) A complainant may file a written complaint at Police Services, the City
Manager's Office, the Human Rights Office of the city or at a board meeting.
Upon receipt of a written complaint at a location other than Police Services, the
board or receiving office shall forward the complaint to Police Services as soon as
reasonably practical. In the event that a complainant is unable to complete any
written complaint or request form, the board, a citizen liaison, the City Manager's
Office or Police Services shall, upon the complainant's verbal request, assist the
complainant in reducing the complaint or request to writing. However, all
complaint or request forms must be signed by the complainant.
(h)The board and each of its members shall, to the extent required by law,
maintain the confidentiality of all internal investigation files and all information
and evidence received which are related to personnel matters of the city or of the
referring law enforcement entity. However, the board shall allow public
inspection of its observations and recommendations that are general in nature,that
do not directly identify a specific employee and that do not recommend or
comment upon discipline to be considered for an employee. Pursuant to
subsection (d)(2)of§ 2-71, the review subcommittees shall meet in executive
session for the purpose of receiving and considering evidence relating to internal
investigations conducted by Police Services unless the police officer(s) or
community service officer(s) against whom the complaint is filed requests that the
matter be considered in open session. If such a request is made, the subcommittee
shall determine the extent to which consideration and discussion of evidence will
occur in open session. In making this determination, the subcommittee shall
consider the extent to which the consideration and discussion will directly
concern personnel matters of the officer(s), the need to maintain the
confidentiality of information in circumstances where the public dissemination of
the information would do substantial injury to the public interest and any other
constraints upon public dissemination imposed by law. All other meetings or
portions of meetings shall be open to the public at all times, except as authorized
by subsection (b) of§ 2-71.
(i) In the event that the Chief of Police is directly involved in the use of deadly
force as specified in subsection (2)a of§ 2-139, or is the subject of a complaint of
misconduct as specified in subsections (2)b or(3) of§ 2-139, the City Manager
shall fulfill, or shall designate another person to fulfill, the Police Chief's
functions as specified in this Section.
0) In computing any period of time prescribed by this Section, the day of the act
or event from which the designated period of time begins to run shall not be
included. The last day of the period so computed shall be included, unless it is a
Saturday, a Sunday or a city-designated holiday, in which event the period of time
runs until the end of the next day which is not a Saturday, a Sunday or a city-
designated holiday.
(k) In the event that the actions of police officers or community service officers
are being actively reviewed for consideration of criminal prosecution against said
officers by the District Attorney's Office or other governmental entity which has
the ability to bring criminal charges, Police Services may toll the running of any
time limits for the completion of its administrative investigation until said
prosecuting entity has announced that it has ceased its active review or made a
charging decision, whichever first occurs. If Police Services determines that such
tolling of the time limits should occur, it shall provide written notice to the board
and the complainant of its decision.
(1) In conducting its review of an investigation pursuant to this § 2-140, the
review subcommittee may request that the City Council exercise its authority
under Article 2, Section 5(e)of the City Charter to independently investigate the
subject matter of the complaint and to compel by subpoena the attendance and
testimony of witnesses and/or the production of any books or documents that the
City Council believes may be necessary to fully investigate the matter, and/or to
retain an independent investigator to obtain and provide the City Council with
such additional investigative information that the City Council may deem
necessary or helpful. Such request to the City Council shall be in writing, with
notice to the complainant and Police Services, and shall set forth the reasons why
such independent investigation is necessary. The request for the independent
investigation described in this subsection shall toll the running of any time limits
for the completion of the subcommittee's review from the date of such request
until the City Council either denies the request or completes its own investigation
of the matter.
(Ord. No. 76, 1998, § 1, 8-4-98; Ord. No. 17, 2000, § 2, 3-7-00; Ord. No. 130, 2002, § 7,
9-17-02; Ord. No. 162, 2004, 10-19-04)
Sec. 2-141. Officers; bylaws.
The board shall elect annuaN from its membership a rperson and such officers as
may be required. Bylaws may b dopted by the b which bylaws shall not be
inconsistent with the Charter, the Cble or oth olicies that may be established by the
City Council. A copy of the bylaws sha filed with the City Clerk for the use of the
City Council immediately after ado ' n b e board, and the same may be subject to the
approval of the City Council.
(Ord. No. 76, 1998, § 1, 98; Ord. No. 104, 2002, § 1, 8-20-02)
CITY OF FORT COLLINS
Citizen Review Board
2005 Work Plan
• Review Cases
• Continue monitoring voicemail
• Explore options for educating citizens about the existence and
purpose of the Citizen Review Board
• Continue liaisons with appropriate Boards and Commissions,
including the Human Relations Commission
♦ As opportunities present themselves, identify and establish
relationships with specific groups within the community.
• Monitor training for new Board members
• Pursue training opportunities for all Board members on a variety of
topics
City of Fort Collins
Citizen Review Board
2004 Annual Report
The Citizen Review Board was very busy in 2004. The CRB considered eight
cases, all of which were Use of Force cases. In 2003, the CRB reviewed six
cases.
While the increase was only two cases, it is important to note that three of those
eight cases were Officer-involved shootings which tend to be extremely detailed
and voluminous in nature.
The table below outlines the cases:
Case Allegation FCPS Findings CRB Findings
2003-22 Use of Force — Exonerated Findings- Inaccurate
Use of Pepperball Investigation -Sufficient
2003-24 Use of Force — Exonerated Accurate
Arrest Sufficient
2004-25 Use of Force — Sustained Accurate
Excessive Force Sufficient
2004-01 Use of Force — Exonerated Accurate
Officer Shooting Sufficient
2004-03 Use of Force — Exonerated Accurate
Arrest & OC Sufficient
2004-07 Use of Force — Exonerated Accurate
Officer Shooting Sufficient
2004-09 Use of Force — Exonerated Accurate
Officer Shooting Sufficient
2004-15* Use of Force — Exonerated Concur with
Arrest & OC Observations
2004-28* Use of Force — Exonerated Concur
Arrest
* CRB findings reflect ordinance change (Oct 2004)
Cases delivered to Board in 2004 but deliberated upon in 2005
Continue liaisons with appropriate Boards and Commissions,
including the Human Relations Commission
At her initiative, Elaine Boni, Human Relations Commission Board Member,
frequently attends Citizen Review Board general meetings and facilitates
communication between the two Boards.
The City Attorney's Office and Police Services communicated regularly with
Elaine Boni throughout the year in order to assist her efforts as it concerned the
H.R.C. Police Subcommittee Task Force on the Police Complaint Process. In
addition, the City Attorney's office prepared a memorandum that summarized the
CRB ordinance and included a process flow chart.
Pursue training opportunities for all Board members in a variety
of topics
A February general meeting was dedicated to lecture, discussion and hands on
demonstration of Police Services Less-lethal weapons system.
Board member Harry Edwards attended Police Services Citizen Police Academy
(Fall 2004)
Monitor training for new Board members
Board Member Jim Butzek reluctantly resigned from the CRB in August. Fall
recruitment has resulted in the appointment of Dennis Baker as Jim Butzek's
replacement. New member training/orientation was initiated this month (January
2005).
Miscellaneous
In a collaborative effort CRB, the City Attorney's Office, and Police Services
recommended a change to CRB ordinance language that cleared up the
ambiguity associated to the terms "sufficient and accurate" investigation. The
adopted ordinance now makes it clear that the Board is authorized to make
observations and recommendations as it concerns the investigation and the
findings.
BYLAWS
OF THE
CITIZEN REVIEW BOARD
CITY OF FORT COLLINS, COLORADO
(Approved June 16,2004)
Article I-Introduction .
1.1 The Citizen Review Board(`Board")was created by the City Council through the adoption
of O rdinance N umber 7 6, 1998. T his o rdinance c odified the c reation o f the B oard a t
Sections 2-136 through 2-142 of the City Code.
1.2 These Bylaws are intended to assist the Board in carrying out its functions as set forth in
Section 2-139 of the City Code and are specifically authorized by Section 2-141 of the City
Code. In the event of inconsistency between these Bylaws and the provisions of the City
Code,the provisions of the City Code shall take precedence.
Article II-Officers
2.1 The officers of the Board shall be a chairperson and a vice chairperson. The Board shall
elect these officers from the membership of the Board for a tern of one year.Members are
eligible for re-election. The election of the chairperson and the vice chairperson shall be held
during the annual meeting of the Board in March of each year, or as soon thereafter as
practicable.
2.2 A vacancy in the office of chairperson shall be filled automatically and temporarily by the
vice chairperson and a new chairperson shall be elected to fill the unexpired term at the next
regular meeting of the Board or as soon thereafter as practicable. A vacancy in the office of
vice chairperson shall be filled by election for the unexpired term at the next regular meeting
of the Board or as soon thereafter as practicable.
2.3 The chairperson shall preside at regular,special,and executive session meetings ofthe Board
and shall, subject to these Bylaws, decide points of procedure unless otherwise directed by
a majority of the Board members present at that meeting. The chairperson shall be the
spokesperson for the Board to City Council and to the public at large.
2.4 The vice chairperson shall be responsible for assisting the chairperson in performing the
chairperson duties as assigned by the chairperson. The vice chairperson shall act in the role
of the chairperson in the chairperson's absence.
2.5 Each review subcommittee shall be headed by a subcommittee chairperson who shall be the
I
r
first member randomly selected for the subcommittee who is available and able to serve
without conflict, as set forth in section 2-138(d) of the City Code. The subcommittee
chairperson shall preside at regular, special, and executive session meetings of the
subcommittee and shall,subject to these Bylaws,decide points ofprocedure unless otherwise
directed by a majority of the subcommittee members present at that meeting.
Article III-Meetings of Entire Board
3.1 Regular meetings of the Board shall be held on the third Wednesday of each month or as
otherwise established by the Board at a regular meeting. The time and location of the
meetings shall be as determined by the Board at regular meetings.
3.2 Special meetings of the Board may be called by the chairperson,provided notice thereof is
given to all members not less than 72 hours in advance of the meeting. Notice shall be
deemed effective if delivered in writing to the member's home or business location as
reflected in the records of the City Clerk,if delivered verbally by direct communication or
by leaving a message at the member's home or business, or if the member attends the
meeting.
3.3 All meetings of the Board shall be open to the public at all times,except that the Board,upon
the affirmative vote of two-thirds of the members present,may go into executive session for
the purpose of considering such matters as would be permissible for consideration by the
City Council in executive session as enumerated in Section 2-31 of the City Code, insofar
as such matters may be pertinent to the purposes for which the Board has been established
by the City Council. No final policy decision shall be made nor shall any resolution be
passed or other formal action taken by the Board in executive session. Public notice of the
Board meetings sh all b e provided as required in the City Code and in the Boards and
Commissions Manual.
3.4 A quorum of the Board shall consist of a majority of the members of the Board.
3.5 All business of the Board and the review subcommittees shall be conducted at a meeting of
the Board or at a meeting of the review subcommittees.
3.6 Minutes o f t he in eetings s hall b e k ept by City staff a nd p rovided t o t he B oard for i is
approval.
Article IV-Meetings of the Review Subcommittees
4.1 Meetings of a review subcommittee shall be called by the subcommittee chairperson who
shall provide not less than 24 hours advance notice to each member of the subcommittee,
including the substitute member. Notice shall be deemed effective if delivered in writing to
the subcommittee member's home or business location as reflected in the records of the City
2
Electric Board — Kurt Kastein, Council Liaison
—DeEtta Carr, Staff Liaison
Representatives —John Morris, Chair
—John Harris, Boardmember
♦ Brief(1-2 minutes) board representatives introduce
themselves and present overview of board function/mission.
Present any major concerns (if any) for Council to consider.
♦ Council questions/comments (10-12 minutes)concerning
the responses on the Periodic Review Questionnaire.
♦ Brief(1-2 minutes) summary of Board or Council action
needed (if any)
Notes:
BOARDS AND COMMISSIONS
PERIODIC REVIEW QUESTIONS
DATE PREPARED: May 21, 2005
BOARD/COMMISSION NAME: ELECTRIC BOARD
LIST OF MEMBERS: John P. Morris, Chairperson;
Tracy Babst-Wiedenbrug, Vice Chairperson;
Tom Barnish
Dan Bihn
John Harris
Jeff Lebesch
Alison Mason.
1. Are the current duties of the board,as defined by the City Code, realistic? If not,
what duties would you suggest be added and/or deleted?
Board members agreed that the current duties are realistic. Discussion included a review
of the City Code regarding the Electric Board and members agreed that the Code is
intentionally vague regarding the board's duties in order to provide direction yet allow
for flexibility.
2. Is the board's workload (annual work plan) too much; too little; about right?
Explain:
The board agreed that the workload is about right. The board is able to accomplish the
work plan with little down time (i.e. cancelled meetings) and most items identified within
the work plan received sufficient attention. Primary emphasis has focused on the
implementation of goals identified within the Electric Energy Supply Policy, and
coordination with Platte River Power Authority ( PRPA) and the other PRPA partners
(specifically the Loveland Utilities Commission).
3. Does the board effectively accomplish its annual work plan?
Yes, the board does effectively accomplish its annual work plan. The board utilizes a
work plan schedule to direct activities in order to accomplish the work plan and
implement stated goals. The board is able to stay on track with little to no carry forward,
and the lack of feedback from Council is interpreted that the board is effectively
accomplishing its work plan.
4. Are the boards meetings conducted in an effective manner? What could be done to
improved board meetings?
Yes, the board meetings are conducted effectively. The board follows Robert's Rules of
Order, generally start and stop on time, and rarely have insufficient topics to discuss.
5. Is the current size of the board appropriate?
Yes the board feels that 7 board members are sufficient. The board has no problems
having enough members present to provide a quorum and there are a sufficient number of
diverse viewpoints.
6. Are communications between the board and the Council effective? What could be
done to improve these communications?
The board expressed some concern regarding the communications between the board and
the Council since the board liaison has not attended a board meeting in quite some time.
The board felt that communication has been lacking, although the board felt there was
support based upon the adoption of the Electric Energy Supply Policy. The board
suggested the liaison attend one board meeting annually, at a minimum, and quarterly
would be desirable.
7. Other comments:
Discussion questions:
1. What does the board do? (Current functions)
From the City Code the Electric Board is charged with:
a. To advise the City Council on policy matters pertaining to the municipal electric
system.
b. To act as the final appeal and hearing body for customer complaints except as is
otherwise provided in Chapter 26, Article XII regarding termination of utility
service.
c. To act as a sounding board to staff for the purpose of identifying the taxpayers'
service delivery expectations.
d. To perform such duties and functions and have such other powers as may be
provided by ordinance of the City Council.
2. Does the City need a board that does this?
I believe the City does need an Electric Board to perform the duties described above.
The development of the Electric Energy Supply policy is one example. The City could
proceed to produce electricity without investing in any conservation or environmental
concerns. It is clear from the policy that conservation and environmental awareness
regarding the production and distribution of electricity is a concern to the citizens of this
community. Conservation not only reduces our environmental footprint, it also delays
future investments in power plant development with a resulting reduction in future utility
costs. The Council needs this type of input in order to effectively direct the utility staff
on programs and policy.
The City could also have left all power distribution systems above ground. In this case
providing a sounding board to staff on such matters did effectively identify taxpayer
service delivery expectations.
These are just a few of many examples of why I feel the Council does need an Electric
Board.
3. If so, should any of the duties of the board be changed?
I do not feel the Council needs to change any of the duties assigned to this board at this
time.
4. Can any of the duties of this board be consolidated with another board?
Other cities have combined water and electric boards such a Loveland's Utility
Commission. However, I feel there are sufficient duties for both boards. Combining the
utilities into one board would reduce the effectiveness of both entities, and the Council
would not be pleased with the resulting impacts.
5. Is the size of the board appropriate?
6. Is the work done by the board beneficial and useful to the Council?
I personally cannot answer this question for the Council, however I feel the Electric
Energy Supply Policy, which was a joint effort between the board and staff is one
example of how this board provides useful benefits to the Council and the citizens of this
community.
§2-204 FORT COLLINS CODE
•
S .2-204 Officers;bylaws, (b) Each member shall serve without compensation
for a term of four(4)years, except that members may
Th board shall elect annually from its embership be appointed by the City Council for a shorter term in
a cha rson and such officers as may a required. order to achieve overlapping tenure. Appointments
Bylaws may be adopted by the board, hick bylaws shall specify the term of office of each individual. All
shall not inconsistent with the Ch the Code or members shall be subject to removal by the City
other poh 'es that may be establis d by the City Council. If a vacancy occurs on the board, it shall be
Council. A opy of the bylaws shall filed with the filled by the City Council for the remaining unexpired
City Clerk fo a use of the City C ncil immediately portion of the term.No member shall serve more than
after adoption the board, and the same may be two (2) consecutive terms. For the purposes of this
subject to the ap val of the City ouncil. provision, a "term" shall include the balance of an
(Ord.No. 158, 19 §8, 11-4-86 Ord.No. 104,2002, unexpired term served by a person appointed to fill a
§ 1,8-20.02) vacancy if such unexpired term exceeds twenty-four
(24)months.
Sec.2-205. Mutes; ort;work plan. (Ord. No. 100, 1991, 8-20-91; Ord. No.93, 2002, § 1,
The board shall take an e minutes in accordance
7-16-02)
with the requirements of§ -73 of the Code. On or Sec.2-233. Functions.
before January 31 of each the board shall file a
report with the City Clerk forth the activities of The duties and functions of the board shall be:
the board for the previo year. n or before Novem-
ber 30 of each year, the and s file a work plan (1) To advise the City Council on policy matters
with the City Clerk for a followin year. pertaining to the municipal electric system.
(Ord. No. 158, 1986, § , 11-4-86; No. 79, 1988,
2 customer
act as the final s except
as hearing body for .
§6,6-7-88;Ord.No. 9 , 1992,§7,9- -92) � ) customer complaints except as is otherwise pro-
Secs.2-206-2-215. Reserved. vided in Chapter 26, Article XII regarding ter-
mination of utility service.
DIVISI N 13.DOWNTOWN (3) To act as a sounding board to staff for the pur-
DEVEL FMENT AUTHORTTy pose of identifying the ratepayers' service deliv-
Editor's note-- Downtown Development Authority aeation, ery expectations.
membership.pow ,duties,etc.,arc contained in Article IV of this
chapar. (4) To perform such other duties and functions and
have such other powers as may be provided by
ordinance of the City Council.
DMSION 14.ELECTRIC BOARD (Ord.No. 100, 1991,8-20-91)
Sec.2-231. Creation. Sec.2-234. Officers;bylaws.
There shall be and is hereby created an Electric The board shall elect annually from its membership
Board, hereafter referred to in this Division as the a chairperson and such officers as may be required.
"board." Bylaws may be adopted by the board, which bylaws
(Ord.No. 100, 1991, 8-20-91) shall not be inconsistent with the Charter,the Code or
other policies that may be established by the City
Sec.2-232. Membership;term. Council. A copy of the bylaws shall be filed with the
(a) The board shall consist of seven (7) members City Clerk for the use of the City Council immediately
appointed by the City Council. after adoption by the board, and the same may be
subject to the approval of the City Council.
(Ord.No. 100, 1991,8-20-91; Ord.No. 104,2002,§ 1,
8-20-02)
Cross reference—Electrical standards,§5-80 et seq. - 1�
Supp.No.65 172
2005 Electric Board Work Plan
Outreach
• Improve communications with Council Liaison and City Council
• Educate the public on Electric Energy Supply Policy,Demand Side Management and the benefits of
public power
• Periodically review as needed the Utilities' outreach plans including:
Communications program to build on current service satisfaction
Energy conservation and renewable programs
Future satisfaction surveys
Future marketing plans
Annual report on public outreach
• Meet with Loveland Electric Board and Platte River Power Authority regarding resource planning
Fiscal Consideration
• Review 2006-07 Budget
• Review rate structure options;such as tiered,lifeline,air conditioning rates
• Review Purchase Power Reserve policy
Electric Energy Supply Policy Implementation Plans
• Review written annual report to City Council and Board to include:Demand Side Management,alternative
energy resources,rate structures,undergrounding and system reliability
• Review funding as a result of policy and how funds are being spent
Leadership
• Take leadership in proposing policies as they relate to the Electric Utility and clearly communicate those
positions
• Consider updates to Energy Supply Policy
• Annual Report to Council
• Plan for 2006-07 goals
Updates
• Update from Utilities' staff on the state of the organization
• Invite Platte River Power Authority's General Manager to provide an update
• Legislative issues-
-impact of Amendment 37 on Energy Supply Policy
• City's Climate Protection Program
• Update on broadband or telecom issues
• Update on Electric Energy Supply Policy
• Review windpower program and effect new policy has on number of subscribers
• Review current policy on net metering
• Review parallel generation and standby policies of PRPA/City of Fort Collins
• Electric Board members tour Medicine Bow
Fort Collins Electric Board Annual Report
The following is a summary of the 2004 activities of the Fort Collins Electric Board. The
report focuses on topics from the Board's 2004 Work Plan.
Electric Board Members
Alison Mason—Chairperson
Jeff Lebesch—Vice Chairperson
Tracy Babst-Wiedenbrug
Dan Bihn
John Harris
John Morris
Vacant
In 2004, the Board focused on implementation activities associated with the Energy
Supply Policy adopted by City Council in 2003.
In summary, the Board participated in the discussion of the following topics:
• Demand Side Management program development
• Energy Conservation Code Update—revised the building code in new homes by
increasing the R value in thermal wall insulation, improving heat exchange and
duct work, requiring higher efficiency windows and extending staircase for safety
purposes.
• Demand Side Management Presentations—summary of energy efficiency
programs for the cities of Sacramento and Eugene
• Net Metering—summary of net metering policies practiced in cities in Colorado
• Parallel Generation Pilot Program—a pilot five year net metering program for
residential customers in Fort Collins.
• New Home Stakeholder Group--update on Colorado New Homes Campaign to
promote construction of quality energy efficient homes.
• Platte River Power Authority—summary of how wholesale electric power rates
are determined.
• Overview of 2005 Budget—review of budget and rate increases for 2005.
• Update on Public Outreach—summary of marketing techniques used to educate
public in energy conservation and renewable energy.
• Update on Wind Program—summary of the Utilities' wind power resources and
review of current costs and number of subscribers.
• Rawhide Power Plant Tour—toured plant and met with Loveland Electric Board
to improve relations in 2005.
FORT COLLINS ELECTRIC BOARD
BYLAWS
May 20, 1992
ARTICLE I
Name
Section 1: The name of this Board is the Electric Board.
ARTICLE II
Purpose
Section 1: The purpose of this Board is to be advisory to the City Council of Fort
Collins, Colorado. Its functions include:
a) To advise the City Council on policy matters pertaining to the
municipal electric system.
b) To provide citizen participation and promote public education on
electric utility issues.
c) To act as the final appeal and hearing body for customer complaints
except as is provided in Chapter 26, Article XII, regarding billing
and termination of utility service, or in the City Code.
d) To act as a sounding board to staff for the purpose of identifying the
ratepayers' service delivery expectations.
e) To perform such other duties and functions and have such other
powers as may be provided by ordinance.
ARTICLE III
Membership
Section 1: The Board shall consist of seven (7) members appointed by the City
Council.
Section 2: Each member shall serve without compensation for a term of four (4)
years, except that members may be appointed by the City Council
for a shorter term in order to achieve overlapping tenure.
Appointments shall specify the term of office of each individual. All
members shall be subject to removal by the City Council. If a
vacancy occurs on the Board, it shall be filled by the City Council
for the remaining unexpired portion of the term. No member shall
serve more than two (2) consecutive four (4) year terms.
Section 3: Conflict of interest:
All Board Members shall be sensitive to the appearance of the existence
of a financial and/or personal conflict of interest and, in the event of
such a conflict, shall comply with the provisions of Article IV, Section 9
of the City Charter and Section 2-568 of the City Code.
ARTICLE IV
Rules of Operation
Section 1: The Board shall adopt a set of bylaws to guide its operation.
Section 2: Robert's Rules of Order, latest edition, shall govern the parliamentary
procedure of this Board.
Section 3: A quorum shall consist of four members present at a regular or special
meeting of the Board.
Section 4: The agenda for all meetings shall include the following:
Call to order Unfinished business
Roll call New business
Approval of minutes Announcements
Reports of committees Adjournment
Staff reports
The order of agenda items is at the discretion of the Chair.
ARTICLE V
Meetings
Section 1: The Board meets regularly on the third Wednesday of each month, at
5:00 P.M., unless otherwise agreed to by the Board.
Section 2: Special meetings of the Board may be called at the discretion of the
Chair. Notices of special meetings shall be filed with the City Clerk
by the secretary at least twenty-four (24) hours before the time of
such meeting.
Section 3: Unless otherwise specified by the Chair, meetings are held in the Light
& Power conference room, 700 Wood Street, Building A, Fort
Collins, Colorado.
Section 4: Agenda for meetings of the Board shall be prepared by the secretary in
consultation with the Chair and the staff liaison for Light and
Power.
Section 5: An agenda for regular meetings of the Board, together with related
materials, should be mailed or delivered to each Board member by
the Friday preceding the following Wednesday meeting. Agendas
for special meetings should be mailed or delivered to each Board
member at the earliest possible date.
ARTICLE VI
General Responsibilities
Section 1: The Electric Board is advisory to the City Council. It does not function
in policy-setting nor decision-making except to the extent as
authorized by the City Council.
Section 2: Attendance Policy, Openings and Retirements:
a) Upon acceptance of appointment, Board members are expected to
attend meetings. Any member with three consecutive absences,
unjustified in the opinion of the Chair, is automatically dropped
from membership, and the seat considered vacant.
b) The Chair is responsible for officially notifying the City Council
(with copy to City Manager) when a member resigns, or a vacancy
exists for other reasons, so that the City Council may make an
appointment to complete the unexpired term.
ARTICLE VII
Officers
Section 1: Officers of the Board shall be a Chairperson and Vice Chairperson,
Section 2: Officers shall be elected, by simple majority, for a one year term, such
election to be held during the regular meeting in September, or upon
vacancy by resignation or expiration of term.
Section 3: The Chair may serve two consecutive terms. A secretary will be
provided by Light and Power.
ARTICLE VIH
Duties of Officers
Section 1: The Chair shall:
a) Preside over all meetings of the Board.
b) Provide consultation in preparation of meeting agenda.
c) Appoint committees as provided for by Article XII of these Bylaws
and to appoint such other committees as he/she deems necessary to
carry out the functions of this Board.
d) Review all minutes prior to their distribution to the Board members.
e) Serve as spokesperson to Council or appoint another qualified
person to serve in this capacity.
Section 2: The Vice-Chair shall:
a) Assume the duties of the Chair in his/her absence.
b) Assist in preparation of the agenda.
c) Carry out other duties as assigned by the Chair.
Section 3: The secretary shall:
a) Keep formal minutes of each meeting and maintain them as a part of
the permanent files. Minutes shall show how each member voted in
recording action taken by the Board on all matters on which there is
not unanimous agreement.
b) Maintain the files in the offices of Light and Power. A copy of such
files will be maintained by the City Council at City Hall.
c) Be custodian of all records of membership.
d) Transmit reports as required.
e) Transmit minutes and notices of meetings to all members of the
Board.
ARTICLE IX
Public Participation
Section 1: All meetings of boards and commissions of the City at which any formal
action is taken shall be open to the public at all times, except that
any board or commission, by majority vote of its members, may go
into executive session for the purpose of considering such matters as
would be permissible for consideration by the City Council in
executive session as enumerated in Section 2-31(b) of the City Code,
insofar as matters may be pertinent to the purposes for which the
board or commission has been established by the City Council.
No final policy decisions shall be made, nor shall any resolution be
passed or other formal action taken by any board or commis-sion in
executive session.
Section 2: The City Clerk is requested to make notices and/or agendas of meetings
available to all interested members of the public.
Section 3: The Board shall utilize all practicable means of communicating its goals
and objectives, as well as its recommendations to the City Council,
to the general public. Public meetings shall be widely publicized
when matters of substantial public interest are under consideration.
ARTICLE X
Relations With City Council
Section 1: An appropriate number of copies of the Minutes of all meetings of the
Board shall be submitted to the City Manager's office to be
distributed to the Council members and kept on file.
Section 2: When specific recommendations are made by the Board which require
Council action, the City Manager, or his/her representa-tive, shall
propose them for consideration of the Council unless arrangements
are made for the Chair or other members of the Board to do so.
Section 3: The Board shall review all major reports and the proposed budget of
Light and Power and communicate its views on these documents to
the City Council.
ARTICLE XI
Goals and Objectives and
Evaluation of Accomplishments
Section 1: The Board will prepare an annual report which reviews and evaluates the
past year's work plan and adopts a statement of goals and objectives
for the coming year.
ARTICLE XII
Standing Committees
Section 1: The Board shall organize into standing committees and other committees
as desirable.
Section 2: Each standing committee shall report its recommendations to the Electric
Board.
ARTICLE XIII
Amendments
Section 1: Amendments to these Bylaws may be proposed at any regular meeting,
but may become effective only after a majority vote at a subsequent
meeting. Any of the foregoing Bylaws may be temporarily
suspended, for a specified period of time, by a unanimous vote of all
members present at any meeting, and the vote on such suspension
shall be taken by yeas and nays and entered in the official record.
ADOPTED:
REVISED:
Parks & Recreation Board — Kelly Ohlson, Council Liaison
—Marty Heffernan, Staff Liaison
Representatives —Jessica MacMillen, Chair
— Greg Miller, Vice Chair
♦ Brief(1-2 minutes) board representatives introduce
themselves and present overview of board function/mission.
Present any major concerns (if any) for Council to consider.
♦ Council questions/comments (10-12 minutes) concerning
the responses on the Periodic Review Questionnaire.
♦ Brief(1-2 minutes) summary of Board or Council action
needed (if any)
Notes:
RETURN COMPLETED QUESTIONNAIRE TO CITY CLERK BY: WEDNESDAY,JUNE 1,2005
BOARDS AND COMMISSIONS
PERIODIC REVIEW QUESTIONNAIRE
DATE PREPARED: May 26, 2005
BOARD/COMMISSION NAME: PARKS AND RECREATION
LIST OF MEMBERS: Jessica MacMillan, Chairperson
Ann Hunt
Mark Luecker
Jon Sinclair
Greg Miller
Mary Carlson
Cathy Kipp
Walter Peeples, III
1. Are the current duties of the board, as defined by City Code, realistic? If not, what
duties would you suggest be added and/or deleted?
General consensus on the board was the duties we are performing seem very realistic and
well within the scope of what a community board can and should be doing. We feel we
strive very diligently to represent the people of Fort Collins on what their needs and
wants are in this area, and to give opinions and advice from their perspective.
2. Is the board's workload (annual work plan) too much; too little; about right?
Explain.
We certainly don't feel the workload is too much. If anything, it may be rather light
compared to that of other City boards, in terms of responsibility of each of the board
members. At certain times the workload fluctuates, based on projects the department is
working on. We, as a board, are aware of these fluctuations and have no problem with
longer than normal meetings to accommodate citizen input, or add extra meetings or
subcommittees to work on a needed project.
3. Does the board effectively accomplish its annual work plan?
Most items on the work plan are addressed, and Marty Heffernan does a great job
keeping us informed and on track with our tasks. Materials are mailed to us ahead of
time and board members are well prepared for discussions. Meetings are efficient and
move quickly.
4. Are board meetings conducted in an effective manner? What could be done to
improve board meetings?
Yes, the meetings follow the prescribed agenda that is provided for each session. Some
discussion may get lengthy, but in these instances, the nature of the material or project
requires more time. Stressing the importance of regular attendance needs to be
addressed. A suggestion here: The overall policy for all boards regarding attendance and
excused absences should be reviewed. More than a 10% absence rate should be
addressed, as meetings with few board members, even with "excused absences" don't
accomplish much. Being on a board is a commitment and the time commitment should
be honored by each member, not treated lightly
5. Is the current size of the board appropriate?
Yes, but there needs to be a balance of interests representing various activities within the
community for every voice to be heard. Speaking specifically, our board recently lost a
member due to a move out of the Urban Growth Area who was a vocal representative for
the organized sports alliance and active recreation. Without him we have lost that
perspective, which is critical when planning new parks. It would be very easy to fall into
a monocular view of the system even when the intention of the board is just the opposite.
We suggest that the City contact organized sports groups, health clubs, the senior center,
and other organizations to put out the word when a vacancy on Parks and Recreation
Board comes up. It may be a more effective approach to recruiting interested citizens
than a general announcement in the local paper or website.
6. Are communications between the board and Council effective? What could be done
to improve these communications?
Marty Heffernan does a great job in communicating Council's ideas and responses to our
board and also getting our recommendations to them in a timely manner.
Communication from the Council might improve if our representative frequented our
board meetings more often. Maybe twice a year at most is all that is needed, but a
definite interest on that individual's part would be appreciated by our members, when
appropriate. It was noted in our discussions that sometimes the board has felt its
opinions have been discounted without much explanation, or without regard by the
Council, and that was a little discouraging. It may have just been that Council went in
another direction, other than the recommendations of the board.
7. Other comments:
The park planning process has evolved in the past several years to produce some very
innovative, creative designs, reflecting the multitude of interests in the community. We
no longer are producing "cookie cutter" parks, but recreation areas specific to a local
population's needs. We, as a board, feel very strongly that what may have been
acceptable a decade ago, no longer is of interest or is "the latest craze". A great example
of that is Spring Canyon Park with the addition of the climbing wall. No other park in
Fort Collins has this in its design, and its inclusion is a direct response to the growing
interest in this form of recreation. A few of the park planners have been accused of
having their own agenda in the past, and this couldn't be further from the truth. It is a
great staff for the board to work with and advise.
Attachments:
d City Code description of duties
f Current Work Plan
d Current Annual Report
f Current Bylaws
DIVISION 23.PARKS AND individuals interested in the city's parks and rec-
RECREATION BOARD* reation programs.
(Ord. No. 158, 1986, § 18, 11-4-86; Ord. No. 92, 1992,
Sec.2-336. Creation. § 15, 9-15-92)
There shall be and is hereby created a Parks and Sec. 2-339. Officers;bylaws.
Recreation Board, hereafter referred to in this Divi-
sion as the"board." The board shall elect annually from its membership
(Ord.No. 158, 1986, § 18, 11-4-86) a chairperson and such officers as may be required.
Bylaws may be adopted by the board, which bylaws
Sec.2-337. Membership;term. shall not be inconsistent with the Charter, the Code or
other policies that may be established by the City
(a) The board shall consist of nine (9) members ap- Council. A copy of the bylaws shall be filed with the
pointed by the City Council. City Clerk for the use of the City Council immediately
after adoption by the board, and the same may be
(b) Each member shall serve without compensation subject to the approval of the City Council.
for a term of four(4) years, except that members may (Ord. No. 158, 1986, § 18, 11-4-86; Ord. No. 104,
be appointed by the City Council for a shorter term in 2002, § 1, 8-20-02)
order to achieve overlapping tenure. Appointments
shall specify the term of office of each individual. All Sec.2-340. Minutes; annual report;work plan.
members shall be subject to removal by the City
Council. If a vacancy occurs on the board, it shall be The board shall take and file minutes in accordance
filled by the City Council for the remaining unexpired with the requirements of § 2-73 of the Code. On or
portion of the term. No member shall serve more than before January 31 of each year, the board shall file a
two (2) consecutive terms. For the purposes of this report with the City Clerk setting forth the activities of
provision, a "term" shall include the balance of an the board for the previous year. On or before Novem-
unexpired term served by a person appointed to fill a ber 30 of each year, the board shall file a work plan
vacancy if such unexpired term exceeds twenty-four with the City Clerk for the following year.
(24)months. (Ord.No. 158, 1986, § 18, I1.4-86; Ord. No. 79, 1988,
(Ord. No. 158, 1986, § 18, 11-4-86; Ord.No. 92, 1992, § 14, 6-7-88; Ord. No. 92, 1992,§ 15,9-15-92)
§ 15, 9-15-92; Ord.No. 93, 2002, § 1, 7-16-02)
Secs. 2-341-2-350. Reserved.
Sec. 2-338. Functions.
The board shall act as an advisory board and shall
have the following functions:
(1) To advise and make recommendations to the
Cultural, Library and Recreational Services and
the City Council for their approval as to rules,
regulations, policies, administrative and budget-
ary matters pertaining to the department
excluding matters relating to the operation and
maintenance of city-owned golf courses and
cemeteries;
(2) To assist the city in cooperating with the Poudre
R-1 School District and other organizations and
*Cross references-Office of Cultural, Library and Recreational
Services, § 2-511 et seq.; conservation trust fund created, § 8-75;
parkland fund created,§8-80;recreation fund created,§8.83;parks,
trails and recreation areas, § 23-201 et seq.; acquisition and
development of parklands,§7.5-70 et seq.
2005 WORK PLAN
City of Fort Collins
Cultural, Library,and Recreational Services
Parks and Recreation Board
2005 Work Plan and Meeting Schedule
The Parks and Recreation Board consists of nine citizen members appointed by the City Council.
The Board acts as an advisory board and advises and makes recommendations to Cultural,Library,
and Recreational Services and the City Council for their approval as to rules,regulations, policies,
and administrative and budgetary matters pertaining to Parks and Recreation, excluding matters
relating to the operation and maintenance of City-owned golf courses and cemeteries. The Board
assists the City in cooperating with the Poudre School District and other organizations and
individuals interested in the City's parks and recreation programs. Members serve four-year terms,
and they serve without compensation.
All regular Parks and Recreation Board meetings are scheduled for the fourth Wednesday of each
month at the Cultural,Library,and Recreational Services Administrative Offices,215 North Mason
Street in the Community Room, at 5:30 p.m. The Board may choose to meet in other locations that
will be publicly announced. The 2005 meeting schedule is as follows:
January 26 May 25 September 28
February 23 June 22 October 26
March 23 July 27 November 30(November/December)
April 27 August 24
2005 Proposed Agenda Items
Building Community Choices Capital Improvement Program
• Review designs for the new Northside Aztlan Community Center
• Review Regional trail plans
• Provide input into the Community Park Improvement Projects
2004-2005 Council Policy Agenda
• Provide recommendations on trail grant opportunities
• Discuss special districts
• Provide input on park design recommendations to reduce maintenance costs.
• Participate in opening of the YAC Gym
• Review park development Schedule
• Review Integration of on-street/off-street trail system
• Explore new partnerships for youth recreation
• Review Parks and Recreation Fees
Neighborhood Parks
• Review the Iron Horse Neighborhood Park design,Case Park final phase,Huidekoper Park,and
Oak Street Plaza
• Provide recommendations on parkland acquisition
• Review Management Plans for neighborhood parks and make recommendations on park
improvements
Community Parks
• Review Final design details for Spring Canyon Community Park
• Review each of the Management Plans for the community parks and make recommendations on
park improvements.
• Review community parkland acquisition options
Trails
• Fossil Creek Trail—College to Shields design
• Continue to review the location and construction of new trails, including the expansion of the
Poudre River Trail, Fossil Creek Trail, and Power Trail.
• Support trail funding through Conservation Trust Funds,Natural Areas sales tax,grants,impact
fees, and other funding sources.
• Keep the Board and staff updated on the Trails Subcommittee meetings
Other Proiects/Pro¢rams
• Natural Areas Issues as they relate to Parks and Recreation
• Provide recommendations on the design and construction of the North Taft Hill Dog Park
• Provide input on the update to the Parks and Recreation Policy Plan
• Provide recommendations for regional recreational opportunities related to the Open Lands
Program (Review map/list of Recreation facilities for Open Lands)
PARKS AND RECREATION BOARD
2004 ANNUAL REPORT
The City of Fort Collins Parks and Recreation Advisory Board held 11 Regular Meetings in
2004. Board Members were Mary Carlson,Lance Freeman,Dean Hoag, Ann Hunt,Mark
Leuker, Jessica MacMillan, Greg Miller, Del Price, and Jon Sinclair. Annually in February the
Board elects its officers, and Jessica MacMillan was re-elected as Board President, along with
Greg Miller elected as Board Vice President. Two outstanding long-time Board Members, Del
Price and Lance Freeman, concluded their terms on the Board on December 31, 2004, after many
years of dedicated service. Bill Bertschy continued to serve as City Council Liaison to the Board
in 2004. Marty Heffernan, Director of Cultural,Library, and Recreational Services, served as
Staff Liaison to the Board, with Kelly Moore, Administrative Support Supervisor, and Dawn
Worth, Administrative Aide, providing staff support to the Board.
Shrine Canyon Community Park
Spring Canyon Community Park, formerly known as Southwest Community Park, was the
dominant issue the Board dealt with in 2004. In January, staff requested the Board's support of
their request of Council to appropriate the funds to start the design of the park, which was
unanimously approved by the Board. The Board then met with members of a group called
SWAN (South West Area Neighborhood) about their concerns. The Board also met with
members of the Inspiration Playground Committee to discuss potentially locating such a
playground in the park, which the Board unanimously voted to approve. The Board also voted to
sponsor a GOCO (Greater Outdoors Colorado) grant for All Children Together(ACT) to
construct a universally accessible playground as part of the park.
Throughout the year the Board continued to meet with and listen to many, many folks concerned
about the design of the park. Representatives from organized groups such as SWAN, as well as
the Northern Colorado Sports Alliance, in addition to citizens interested in the park, all provided
their comments and input. The initial design work of the park took several months and the Board
discussed preliminary concepts throughout that time. In April the Board toured the park site as a
part of their meeting and discussed its unique attributes given its proximity to the foothills.
Several Open Houses were also held during the year to gather public comments.
Three design plans were initially developed providing options for discussion in July, and after
further citizen input and Board review, eventually two more revised options were created to
respond to the input. At the August meeting, after hearing more citizen input and comment, staff
asked the Board to finalize their preferred design option to be presented at the September
meeting. Staff presented its recommendations and the Board provided their comments. Then, at
the September meeting, citizens again addressed the Board. SWAN representatives, as well as
others, expressed support for the new Concept 6 as the best achievable alternative for the park
site. The Board reviewed some preliminary changes to Concept 6 to respond to some of the
additional input, and held a detailed discussion with their comments about the design. The Board
then voted unanimously, after they reviewed the revised park conceptual design, to recommend
the design to City Council.
After an extensive but successful public outreach process, staff presented the Spring Canyon
Community Park Plan to Council. Council was very receptive to the plan except for the location
of the dog park. Council directed that the dog park should be located in the area designated for a
future recreation center, not northwest of the ballfields. Council also asked for other minor
adjustments of some elements within the park. Staff discussed these modifications to the plan
with the Board in October. The Board disagreed with Council's changes to the plan and sent a
memo to Council expressing the Board's position. Finally, staff presented the approved plan to
the Board in December, stating that bids will go out in late 2005, and the contractor should begin
construction in 2006, with the park opening in 2007.
Buildine Community Choices Proiects
Ballfield Lights and Sidewalks: The Board agreed to utilize the remaining BCC funds to
improve ballfield lights at Rolland Moore Park and Edora Park, and to also install sidewalks in
City Park, Rolland Moore,Edora and Lee Martinez Park.
Northside Aztlan Community Center Replacement: Along with staff from other departments,
we helped negotiate and facilitate the clean-up of the site, which is located in Old Fort Collins
Heritage Park. In December, the City Manager and City Council gave their approval to start the
design for the new center, now referred to as the Aztlan Community Center. Staff is building a
design team and will be hiring an architect to work on the design.
Youth Activity Center: After a successful fund-raising effort for the YAC gym and construction
of the gym, the Board celebrated the Grand Opening on December 17th.
Neiehborhood Parks
Case Park: Started final phase in December, which consists of a parking lot, adding more trees,
landscaping, a multi-use concrete pad, and some things to generally spruce up the park. There
will be public processing occurring in the spring and summer, hoping to finish in 2006.
Provincetown: Construction is due to start in 2006 through 2007, and the park is set to open in
2007.
Iron Horse Park: The park site was to be designed in 2005, however, there has been a delay due
to the potential Vine Drive alignment change being discussed in the Mountain Vista Sub Area
Plan.
Soft Gold Park: Construction was completed in July for this park located near North College
Avenue and Hickory Street. The park theme is fur trapping and has an adobe design.
Capital Improvement Proeram Recommendations
The Board, after much discussion, recommended to the City Manager in February their top
priorities if the existing 1/4 cent Sales Tax is extended. These are 1.) Community Park
Improvements, 2.) Neighborhood Park Improvements, 3.)Recreation Center at Fossil Creek
Community Park, and 4.) Gateway Mountain Park (Phase 2). If Council decides to ask the voters
for an additional 1/4 cent Sales Tax, then the priorities would be 1.)Recreation Center at Fossil
Creek Community Park, 2.) Community Park Improvements, 3.) Neighborhood Park
Improvements, and 4.) Gateway Mountain Park (Phase 2).
Natural Areas Issues
Throughout the year staff from the Natural Resources Department made presentations to the
Board on various Natural Areas issues. In March the Board reviewed the Natural Areas Master
Plan, and in June voted 7:1 to recommend to Council that the plan be adopted. In May the Board
discussed the Draft Land Conservation and Stewardship Master Plan, and in both September and
October staff spoke to the Board about the Natural Areas General Management Guidelines,
fielding many questions and having a very constructive discussion. Also in October the Board
reviewed and provided input on the Fossil Creek Natural Areas Management Plan. Finally, in
December, the Board reviewed the Bobcat Ridge Management Plan.
Oak Street Plaza Park Conceptual Design
Staff presented to the Board the conceptual designs for the Oak Street Plaza in December. The
project is being coordinated with the Downtown Development Authority(DDA) and downtown
businesses. Designs will focus on materials that are sustainable and appropriate for the
Downtown environment, and will hopefully develop a plaza that is inviting, interesting, and an
exciting community space. Board Members provided their input and agreed with the conceptual
designs, but expressed their concerns about the potential costs of the project. The design will
again be presented to the Board in 2005 as the project moves forward.
Other Parks and Recreation Board Issues of Concern
♦ In January the Board accepted the elements of the revised draft of City Plan as it relates to
Parks and Recreation, with some minor recommended modifications; and the Board approved
the 2003 Parks and Recreation Board Annual Report.
♦ The Board heard a presentation in February from a group of local handball players who
proposed construction of 3-Wall Handball Courts which they referred to as "Yes 2 Kids"
(Y2K)
♦ In April the Board heard a presentation from a group expressing the need for a Cross-Country
Facility to be potentially located in the new Spring Canyon Community Park. Board
Members generally agreed, but felt that the Poudre School District and CSU should help to
pay the costs of such a course if their teams were going to use it.
♦ Also in April, the Board expressed their concern about the continuous six-foot high fencing
along the proposed Mason Street Corridor Trail as required by the Railroad.
♦ The Board endorsed the City Park Master Plan in July and provided input regarding the
issues of the current design.
♦ In September the Board unanimously agreed that the staff is moving in the right direction
after hearing an Overview of Park Design and Construction Methods to Reduce Operation
and Maintenance Costs.
♦ And, in October approved the 2005 Parks and Recreation Board Work Plan and Meeting
Schedule.
BYLAWS
OF THE CITY OF FORT COLLINS
PARKS AND RECREATION BOARD
Section 1. These bylaws have been adopted by the Parks and Recreation Board and shall
become effective upon approval of the City Council and shall supersede any bylaws previously
in effect.
Section 2. The name of this organization shall be the City of Fort Collins Parks and
Recreation Board.
ARTICLE H—Purpose. Power, and Duty
The purpose of this Board shall be to advise the City Council regarding all matters
affecting the Parks and Recreation program of the City of Fort Collins and regarding the
implementation of Article X of the Charter of the City of Fort Collins.
The Board shall further have the power and duty to cooperate with the Poudre School
District and other organizations and individuals interested in the Parks and Recreation program
in the Fort Collins area.
ARTICLE III—Membership
Section 1. The Board shall consist of nine (9) members appointed by the City Council.
Section 2. One member of the Poudre School District staff may be appointed as an ex-
officio member of the Board by the Poudre School District's Board of Education to act as a
liaison between the City and the School District.
Section 3. Members of the Board shall serve for four(4) year terms or until their
successors are appointed. Members of the Board may serve no more than two successive terms.
Section 4. The President is responsible for officially notifying the City Council (with
copies to the City Manager) when a member resigns or a vacancy exists for other reasons.
Council will appoint replacements by official resolution as needed. Replacements will be
expected to serve t the end of the term to which they are appointed.
Section 5. Members of the Board shall be subject to removal by the City Council.
Section 6. Members of the Board shall serve without compensation.
ARTICLE IV—Officers
Section 1. The officers of this Board shall be a President, Vice President, and Secretary.
Section 2. Election of officers shall occur at the February meeting each year.
Section 3. The elected officers shall assume office immediately upon election and shall
serve for a period of one year.
ARTICLE V—Committees
Section 1. Committees shall be appointed by the President as needed for specific tasks.
Section 2. Committees shall be dissolved by the President upon completion of the
assigned task and submission of a report.
ARTICLE VI—Meetings
Section 1. Meetings shall be held as approved by the Board.
Section 2. Special meetings may be called by the President at his/her discretion.
However, notice of special meetings will be filed with the City Clerk at least twenty-four(24)
hours before the time of such meetings.
Section 3. All meetings shall be open to the public.
Section 4. A quorum of the Parks and Recreation Board shall consist of five (5) voting
members and no official action may be taken by the Board on any matter unless a quorum is
present.
Section 5. Executive sessions may be called upon the affirmative vote of two-thirds (2/3)
of the quorum present for the purpose of discussing matters relating to personnel. Legal issues,
or land acquisition. No formal action shall be taken by the Parks and Recreation Board at such
session.
ARTICLE VII—Attendance
Section 1. Newly elected members shall attend the next regular meeting of the Board
after appointment.
Section 2. Regular attendance at meetings is required. Therefore, either of the following
shall automatically cause a member's appointment to terminate:
a. Three (3) consecutive absences from regularly scheduled meetings of the
Board unless prior written notification of such absence has been submitted to
the staff liaison or the President, or the Vice-President if the President is
experiencing the attendance problems.
b. Four(4) absences from regularly schedule meetings of the Board in any
calendar year.
ARTICLE VM—Procedures
The Board shall operate pursuant to the procedures established by the City of Fort Collins
for such Boards, and these bylaws shall not be inconsistent with the Charter and the Code of the
City.
ARTICLE IX—Rules of Order
All questions or order not answered in these bylaws shall be decided by Roberts Rules of
Order, latest edition.
ARTICLE X—Amendments to Bylaws
Amendments to these bylaws may be proposed by any member at any regularly
scheduled Board meeting. Proposed amendments shall be voted upon at the next regularly
scheduled Board meeting. Amendments must be approved by a majority of the voting members
of the Board. No amendment shall be valid if objected to by the City Council.
July 11,2002
Transportation Board — Kurt Kastein, Council Liaison
—Mark Jackson, Staff Liaison
Representatives — Brent Thordarson, Chair
— Gary Thomas, Vice-Chair
♦ Brief(1-2 minutes) board representatives introduce
themselves and present overview of board function/mission.
Present any major concerns (if any) for Council to consider.
♦ Council questions/comments (10-12 minutes)concerning
the responses on the Periodic Review Questionnaire.
♦ Brief(1-2 minutes) summary of Board or Council action
needed (if any)
Notes:
BOARDS AND COMMISSIONS
PERIODIC REVIEW QUESTIONNAIRE
DATE PREPARED: May 19, 2005
BOARD/COMMISSION NAME: Transportation Advisory Board
LIST OF MEMBERS: Brent Thordarson, Chair
Gary Thomas, Vice-Chair
Sara Frazier
Neil Grigg
Bruce Henderson
Tim Johnson
Ed Robert
Jeannette Hallock-Solomon
Heather Trantham
Lee Watkins
Kevin Westhuis
1. Are the current duties of the board, as defined by City Code, realistic? If not, what
duties would you suggest be added and/or deleted?
Yes. The Board holds monthly meetings that involve:
• reviewing Staff plans and projects, and providing recommendations to the
Council if appropriate
• reviewing status of current plans and projects with Staff
• reviewing status of regional transportation plans and projects
• forwarding recommendations and requests to the Council on areas of concern and
special interest to the Board
• analyzing the financing and priorities for capital projects, and providing
recommendations to the Council if appropriate
• sharing information on the latest technologies and trends in the transportation area
• reporting on the transportation-related activities of other city boards and citizen
groups (such as the Dial-A-Ride and Transit Accessibility Committee)
2. Is the board's workload (annual work plan) too much; too little; about right?
Explain.
About right. Preparing for and conducting three hour monthly meetings is usually
sufficient to cover the Board's workload. There are periods of more intense activity that
may require additional meetings, primarily associated with reviews of large Staff projects
(such as the recent update to the Transportation Master Plan). Also, subcommittee
meetings are occasionally used, most typically related to the areas of transportation
finance and budgeting. An additional two hour meeting per month is usually sufficient to
address these types of activities.
3. Does the board effectively accomplish its annual work plan?
Yes. In recent years, the work plan has received the most attention at the special annual
meeting devoted to updating the plan for the upcoming year. As of the current calendar
year, the Board is involved in an ongoing activity during regular meetings to create action
items related to the plan, to further ensure continued effectiveness.
4. Are board meetings conducted in an effective manner? What could be done to
improve board meetings?
Yes, the meetings average 3 hours and typically cover all the planned agenda items. The
meeting length provides adequate time for both in-depth presentations as well as board
member discussion. In addition, regular time is allocated for board members to report on
any transportation-related items of their choosing. Staff is also very good about ensuring
presentation materials are available to the Board a few days prior to the meeting dates.
5. Is the current size of the board appropriate?
The current Board size is appropriate. However, excessive turnover on the Board this past
year created a situation where it was impossible to achieve a quorum. This would not be
an issue if the Council could appoint additional members outside of their annual process.
6. Are communications between the board and Council effective? What could be done
to improve these communications?
Yes, most of the communication is done either with memos or verbal comments during meetings.
However, when a memo is sent to Council, it is not always clear if that met their needs or was
even understood. Some type of formal communication feedback mechanism could be helpful for
the Board to ensure its recommendations and advice are meeting the expectations of Council.
This feedback could be in the form of a regular (perhaps quarterly) report to the Board from the
designated Council liaison, either as a memo or in person. Also, Council might consider having
board leadership available at Work Sessions during discussion of relevant topics.
7. Other comments:
Attachments:
f City Code description of duties
d Current Work Plan
d Current Annual Report
f Current Bylaws
Colorado Code Publishing Company - Fort Collins Municipal Code and Charter- Chapter... Page 1 of 2
DIVISION 32. TRANSPORTATION BOARD toot
Sec.2-426. Creation. toot
There shall be and is hereby created a Transportation Board, hereafter referred to in this Division as
the "board."
(Ord.No. 29, 1992, 3-3-92)
Sec.2-427. Membership; term. toot
(a) The board shall consist of eleven(11) members appointed by the City Council.
(b) Each member shall serve without compensation for a term of four(4)years,except that
members may be appointed by the City Council for a shorter term in order to achieve
overlapping tenure. Appointments shall specify the term of office of each individual. All
members shall be subject to removal by the City Council. If a vacancy occurs on the board, it
shall be filled by the City Council for the remaining unexpired portion of the term.No member
shall serve more than two (2) consecutive terms. For the purposes of this provision,a"term"
shall include the balance of an unexpired term served by a person appointed to fill a vacancy if
such unexpired term exceeds twenty-four(24) months.
(Ord.No. 29, 1992, 3-3-92; Ord.No. 109, 1995, 8-15-95; Ord.No. 93, 2002, § 1, 7-16-02)
Sec.2-428. Functions. tops
The duties and functions of the board shall be to advise the City Council on matters pertaining to the
city's transportation policies and system including, but not limited to,transportation planning, alternative
modes planning (including bikeways,pedestrian facilities,transit, air transportation, and van and car
pooling), capital improvement projects, downtown parking management, and other transportation issues
as identified in the board work plan. Additionally, the board shall review the city's interaction with
federal, state and county government, as well as North Front Range Transportation and Air Quality
Planning Council, Colorado State University, and Poudre R-1 on transportation-related issues.
(Ord.No. 29, 1992, 3-3-92)
Sec. 2-429. Coordination with other boards,commissions and the community-at-large. tops
The board will coordinate its policy review with other appropriate city boards and commissions as
needed. This coordination is intended to provide an integrated review of transportation issues as they
relate to other policy areas such as air quality,natural resources and land use. The board will ensure that
an element of its policy review will include appropriate community input.
(Ord.No. 29, 1992, 3-3-92)
See.2-430. Officers; bylaws. toot
The board shall elect annually from its membership a chairperson and such officers as may be
required. Bylaws may be adopted by the board, which bylaws shall not be inconsistent with the Charter,
the Code or other policies that may be established by the City Council. A copy of the bylaws shall be
http://www.colocode.com/ftcollins/municipal/chapter2.htm 5/24/2005
Colorado Code Publishing Company - Fort Collins Municipal Code and Charter- Chapter... Page 2 of 2
filed with the City Clerk for the use of the City Council immediately after adoption by the board, and
the same may be subject to the approval of the City Council.
(Ord.No. 29, 1992, 3-3-92; Ord. No. 104, 2002, § 1, 8-20-02)
See.2-431. Minutes; annual report; work plan. W
The board shall take and file minutes in accordance with the requirements of§2-73 of the Code. On or
before January 31 of each year,the board shall file a report with the City Clerk setting forth the activities
of the board for the previous year. On or before November 30 of each year,the board shall file a work
plan with the City Clerk for the following year.
(Ord. No. 29, 1992, 3-3-92; Ord.No. 92, 1992, § 19, 9-15-92)
Sees. 2432-2435. Reserved.
http://www.colocode.com/ftcollins/municipal/chapter2.htm 5/24/2005
TRANSPORTATION BOARD
2005 WORKPLAN
The goal of the Transportation Board is to promote the implementation of a balanced transportation system that
provides choice, mobility, access, congestion mitigation and safety for all people while achieving:
1) A reduction in the rate of VMT growth to equal the rate ofpopulation growth;and
2) Enhanced mobility through emphasis of modal shifts.
I. TRANSPORTATION METRICS (All Modes)
Scheduled regular updates (1-2 years)of the transportation metrics.
• Rate of VMT Growth vs. Population Growth
• Modal Shift Data
• Pavement management index
• Lane Miles (bike, vehicle, trail)
• Transit Service Related, i.e. Bus Service Hours
• Congestion Metrics (LOS at intersections), mobility metrics
• Travel Patterns—Local and Regional
• Shortfalls in Funding
- Capital
- Maintenance
- Operations
• Safety
- Compliance at intersections
- Worst 10 intersections(accidents)
- Accident trends
- Enforcement
- Number of safety related traffic violations, categorized by type of violation
- Number of traffic enforcement officers
Actions:
• Determine how to represent the metrics data in a report card-like form.
• Plan future meeting agenda items to cover selected metric topics
11. TRANSPORTATION FINANCING
A. Maintenance
1. Adequately fund pavement management needs from a'h cent sales tax and
champion making up any additional funds from the General Fund or other sources.
Include an inflation-proofing to recover costs due to increases in construction prices
and additions to the street network.
B. Operating
1. Promote and support long-term funding for transit.
2. Determine an appropriate balance between user paid parking fees and
operating/maintenance costs for public parking.
3. Encourage business contributions/partnerships.
Transportation Board 2005 Work Plan Page 2
11/17/04
C. Capital
1. Work with City Council to address the chasm in capital funding for streets by:
- Finding new ways to provide leveraging such as seeking funds from the North
Front Range Transportation &Air Quality Planning Council (NFRT&AQPC).
- Assess and manage Street Oversizing and other fees to ensure that sufficient
impact fees are generated to cover the community wide cost of development to
ensure adequate public facilities
2. Support long-term funding for the enhanced travel corridors, such as the Mason
Transportation Corridor Plan.
D. General
1. Monitor availability of revenue sources and how they are applied.
2. Continue to promote and support increases of statewide transportation funds
including equitable"shareback"of statewide funds for regional needs.
3. Develop and promote a package of transportation projects for the City's budget
exception process.
4. Participate in the Congestion Mitigation and Air Quality(CMAQ)resource allocation
process.
III. BUILDING on Basics (BOB)
A. Monitor of the projects remaining in BCC:
• The Mason Transportation Corridor project
• The non route based strategies for 1-25/1-80 truck diversion
• East Prospect Road improvements
• The N. College Avenue access plan.
B. Continued involvement in developing transportation projects for Building on Basics (BOB).
IV. TECHNOLOGY& INNOVATIONS
A. Work with City staff and advise Council on the development and installation of Intelligent
Transportation Systems.
B. Promote the new Traffic Control System as an information network for monitoring and
improving traffic flow. Determine new ways of utilizing the completed Traffic Control
information network.
C. Investigate and promote other technology and innovation such as:
• Bus-system GPS (global positioning system),
• Pedestrian count-down devices and audible crossing devices,
• Integration of transportation data with the GIS system,
• Implementation of compliance data studies,
• Increased traffic enforcement(i.e. photo radar, red light cameras, etc.),
• Implementation of a rating system for bike lanes and paths
• Real time transportation network condition monitoring system
• Better collection of accident data
• Increased accessibility of transportation data by the general public
• Bicycle and pedestrian detection devices at intersections
• Telecommuting efforts
• Improved security through right-of-way coordination
• Demonstration projects for clean fuel technologies
Transportation Board 2005 Work Plan Page 3
11/17/04
V. COORDINATE WITH COUNCIL AND OTHER BOARDS AND AGENCIES
A. Network with other City boards and commissions in advising City Council on transportation
planning and construction projects. Designate e-mail links to boards. Provide specific liaisons
to the:
• City Council—Chair Henderson
• Planning and Zoning Board—Gould
• Air Quality Board—Thordarson
• Natural Resources Board—Johnson
• Parks& Recreation Board—Henderson
• Chamber of Commerce—Grigg
• Innovative Trends—Moe
Informal liaisons:
• Loveland Transportation Board—Gary Thomas
• Transit Accessability Advisory Board
The Transportation Board will review its liaison assignments at the January 2005 meeting.
B. Provide periodic recommendations to Council throughout the year.
C. Continue to participate in the activities of the North Front Range Transportation &Air Quality
Planning Council (designate e-mail links).
1. Monitor projects, planning activities,funding and issues—Grigg,Trantham, and
Thordarson
VI. COMMUNITY EDUCATION ON TRANSPORTATION
A. Promote and provide the publication of accurate,factual information in the local news media
and on the Transportation Board web site,which will be generated this year. The plan is to
have a link on the City s web site to get to the Board's site.
B. Educate citizens on transportation needs, and, in particular, promote the importance of
maintaining and enhancing mobility in the face of increasing congestion. Identify and utilize
communication channels for the education of citizens.
• Increase the public awareness of the rapid growth in Vehicle Miles Traveled (VMT),
its effects on congestion and air quality, and alternative methods of dealing with this
problem.
• Develop methods to illustrate more clearly the community costs of providing a
transportation system, including such things as"social and hidden costs;"costs
associated with congestion; total costs of transportation for the community and the
individual; how costs can be reduced; and how needs can be met.
• Identification of and education about specific behaviors of users of the system that
cause safety problems.
Education methods to include:
• Community Booth at Foothills Mall
• Working with City Public Relations staff
• Convincing Coloradoan to run a transportation focused series.
• Board member to write the Coloradoan soapboxes.
• Write a soapbox for the quarterly transportation issues of the Utility Bill Newsletter
(Written Route).
Examples of Soapbox topics:
• Transportation Master Plan
• Mason Street Transportation Corridor
• Arterial standards cap problem
Transporlatlon Board 2005 Work Plan Page 4
11/17/04
• Pavement Management "Sweet spot'
• Safe cycling history(addition of lanes on Lemay once considered good, no longer)
• Specific projects
• Pedestrian Program
• Transit
• Hostility Factor
C. Work with City staff on development and communication of metrics identified in Section I.
VII. TRANSPORTATION SAFETY
A. Promote transportation safety as it affects all modes of transportation, through engineering,
education and enforcement.
B. Make recommendations for enforcement and its funding in all modes of transportation.
C. Be proactive in the planning and promoting of enforceable pedestrian safety regulations.
D. Identify specific portions of the infrastructure and transit system where safety issues exist.
E. Identify embedded hazard issues (i.e. equinox visibility, weather)
VIII. PLANNING ACTIVITIES
A. Monitor City staff planning activities.
B. Monitor the North Front Range Transportation &Air Quality Planning Council's planning
activities.
C. Monitor RTA planning and discussions and evaluate appropriate action.
D. Examine the problem of increased truck traffic on Fort Collins city streets.
CITY OF FORT COLLINS
TRANSPORTATION BOARD
2004 ANNUAL REPORT
The following represents a summary of board discussions and actions for the year 2004.
The Board received information/updates and discussed the following:
➢ Mason Transportation Corridor
➢ Air Quality Policies
➢ New Parking Changes for Downtown
➢ Downtown Strategic Plan
➢ Capital Projects Planning-Building Community Choices Extension
➢ 2004 Cone Zone Report from Engineering Department
➢ Transportation Capital Priorities
➢ Carpenter Road
➢ East Prospect Road Project
➢ RTA Update
➢ Final Draft Air Quality Plan Update
➢ CDOT Carpenter Road Swap
➢ Overview of Draft 2030 Regional Transportation Plan
➢ Pavement Management Program Annual Update
➢ East Prospect Neighborhood Plan
➢ Transportation-Related Air Quality Strategies
➢ Community Capital Program Presentation
➢ N. Colorado Truck Mobility Project
➢ Spring Canyon Park
➢ CSU Transit Center Update
➢ Street Oversizing Fee
➢ Alternative Lemay Alignments/Northside Neighborhood Plan
➢ Timberline Widening Project
➢ 2005 Board Work Plan
➢ US 287 Bike Lane Project
➢ Development Review Process and Boards & Commissions
The Board sent the following recommendations to Council:
➢ To accept the recommendations of the Downtown Strategic Plan.
➢ To have Chair Henderson draft a cover memo to be sent along with the board
approved list of prioritized Transportation Capital Projects.
➢ To approve the East Prospect Road project with an emphasis that you plan for
right-of-ways,but you don't necessarily build them. Plan for the ultimate,but
with as minimal a footprint as possible.
➢ To adopt the transportation-related air quality policies as presented in the Air
Quality Plan and further request that staff review with us strategies pursuant to
those policies as they are being formulated.
➢ To support the Memorandum of Understanding(MOLD to transfer control to
CDOT of Carpenter Road provided that it faithfully represents Fort Collins
Transportation Planning as expressed through corridor studies(concepts like
roundabouts, looking at potentially realignment, Prospect Streetscape),
incorporates the design standards at least as good as Fort Collins, exercises
responsible environmental stewardship in roadway construction and operation,
and protects Fort Collins from exposure to excessive capital and operating costs.
➢ To send a letter to Council stating the board's support for the marketing endeavor
that's been presented and that Council request data from staff regarding local
route usage of pass-through truck traffic.
➢ To adopt the Street Oversizing Fee recommended by staff as required by the
Master Street Plan and E. Mulberry Plan in support of the required infrastructure.
➢ To support the realignment of Lemay as represented in the Master Street Plan and
searching for general alternative funding options such as SIDS that would support
accelerating the project.
➢ To adopt of the Northside Neighborhoods Plan as an element of City Plan subject
to changing the wording as specified by the board.
➢ To adopt Option 1 of the Development Review Process involvement presented by
Vosburg.
In addition, the following took place in 2004:
➢ Bruce Henderson was elected Chair in February and Heather Trantham was
elected Vice Chair.
➢ Adoption of 2005 board Work Plan.
➢ The board held their February meeting at the Traffic Operations facility in order
to see the new building and technology for the traffic signal system.
➢ Board Member Dumais resigned effective June 2004. Not filled yet.
➢ Board Member Eberspacher resigned effective October 2004. Not filled yet.
➢ As of December 31, 2004, three board members' terms expired, leaving a total of
five vacancies on the board.
The Transportation Board does not have bylaws.