Loading...
HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 12/21/2004 - SECOND READING OF ORDINANCE NO. 190, 2004, APPROPR ITEM NUMBER: 8 AGENDA ITEM SUMMARY DATE: December 21, 2004 FORT COLLINS CITY COUNCIL STAFF: Dan Coldiron SUBJECT Second Reading of Ordinance No. 190, 2004, Appropriating Prior Year Reserves in the General Fund for Upgrading and Replacing the Development Tracking System and the Development Management System. RECOMMENDATION Staff recommends adoption of the Ordinance on Second Reading. EXECUTIVE SUMMARY The City of Fort Collins has operated and maintained a software application known as the DTS since 1999. This application automates the departments of Building and Zoning and Current Planning business processes. These processes include portions of the development review process, the complete building permit process, as well as peripheral processes such as contractor licensing. The software is a vital component to the operation of these departments. The vendor that supplies this application, Accela, recently released the latest version of this automated system. The City diligently researched the new software release and has deemed it a very desirable upgrade. The new release will align this system with the current standards and direction of the City's overall Information Technology strategies. The DTS is funded through the collection of a minor surcharge from all fees that are collected by the system. A part of these funds have been set aside each year in anticipation of the future need to upgrade or replace this application. Given the licensing incentives and the enhancements that will be gained by upgrading this application, it is requested that the sum of$251,470 be appropriated from the DTS Equipment Replacement Reserve into the DTS program budget. These monies will be used to contract for the services necessary to migrate the existing data and processes to the latest version of the Accela product line, known as Accela Automation. Ordinance No. 190, 2004 was unanimously adopted on First Reading on December 7, 2004. ORDINANCE NO. 190, 2004 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROPRIATING PRIOR YEAR RESERVES IN THE GENERAL FUND FOR UPGRADING AND REPLACING THE DEVELOPMENT TRACKING SYSTEM AND THE DEVELOPMENT MANAGEMENT SYSTEM WHEREAS,the City of Fort Collins has operated and maintained the Development Tracking System and the Development Management System ("DTS") software since 1999; and WHEREAS, the DTS software is a vital component to the operation of the development review process, the complete building permit process, and peripheral processes such as contractor licensing; and WHEREAS, City staff has researched the latest version of the DTS software and has found that it will align with the current standards and direction of the City's Information Technology strategies; and WHEREAS, the vendor is offering to waive all licensing fees ($149,995) for the upgraded software if the upgrade is made by December 31, 2004; and WHEREAS,the DTS is funded through the collection of a small surcharge from all fees that are collected by the system; and WHEREAS, the unspent surcharge revenue is available from the General Fund prior year Equipment Replacement reserves designated for DTS; and WHEREAS,Article V,Section 9,of the Charter of the City of Fort Collins permits the City Council to appropriate by ordinance at any time during the fiscal year such funds for expenditure as may be available from reserves accumulated in prior years,notwithstanding that such reserves were not previously appropriated. NOW,THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS that there is hereby appropriated for expenditure from General Fund prior year Equipment Replacement reserves the sum of TWO HUNDRED FIFTY-ONE THOUSAND FOUR HUNDRED SEVENTY DOLLARS ($251,470),for upgrading and replacing the Development Tracking System and the Development Management System. Introduced, considered favorably on first reading, and ordered published this 7th day of December, A.D., 2004, and to be presented for final passage on the 21st day of December, A.D., 2004. Mayor ATTEST: . 1 City Clerk Passed and adopted on final reading this 21st day of December, A.D. 2004. Mayor ATTEST: City Clerk ITEM NUMBER: 19 AGENDA ITEM SUMMARY DATE: December 7, 2004 FORT COLLINS CITY COUNCIL STAFF: Dan Coldiron $ SUBJECT "h . First Reading of Ordinance No. 190, 2004,Appropriating Prior Year Reserves in the General Fund for Upgrading and Replacing the Development Tracking System and the Development Management System. RECOMMENDATION Staff recommends adoption of the Ordinance on First Reading. FINANCIAL IMPACT This appropriation for the up gr a an r "dace nIft, Yel$ ent Tracking System("DTS") and the Development Manage nt SysY" will eFund Equipment Replacement Reserves designated for DTS b 251,4 lea gn9,759 in the reserve. EXECUTIVE SUMMARY The City of Fort Collins has operated and maintained a software application known as the DTS since 1999. This application automates the departments of Building and Zoning and Current Planning business processes. These processes include portions of the development review process, the complete building permit process, as well as peripheral processes such as contractor licensing. The software is a vital component to the operation of these departments. The vendor that supplies this application, Accela, recently released the latest version of this automated system. The City diligently researched the new software release and has deemed it a very desirable upgrade. The new releas will(alinthisIsstern with the current standards and direction of the City's overall Informati Ted ae grade would also allow for the processes of Building and Zo g and p aiew a completely integrated within a single application. Such inte io ore coor nated processing of development review and construction permitting. The vendor is offering,for a limited-time,considerable pricing incentives for existing software license holders. If the City agrees to upgrade by December 31,2004, Accela will waive all licensing fees for the upgrade software, a total of$149,995. The upgrade to the latest software release will be required in the future if the City continues to use this vendor's products. December 7, 2004 -2- Item No. 19 The DTS is funded through the collection of a minor surcharge from all fees that are collected by the system. A part of these funds have been set aside each year in anticipation of the future need to upgrade or replace this application. Given the licensing incentives and the enhancements that will be gained by upgrading this ap itinrpery re�uete e s of$251,470 be appropriated from the DTS Equipment Rep ement # " t;+th T gram budge[. These monies will be used to contract for the sery s neces to i to the exit ing data and processes to the latest version of the Accela product lin`-known cce utomatidn. OPN _— P Y x ''