HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 10/07/2008 - RESOLUTION 2008- 093 AUTHORIZING THE MAYOR TO EXEC ITEM NUMBER: 24
AGENDA ITEM SUMMARY DATE: October 7, 2008
FORT COLLINS CITY COUNCIL STAFF: Kathleen Bracke
SUBJECT
Resolution 2008-093 Authorizing the Mayor to Execute an Intergovernmental Agreement Between
the City and the Colorado Department of Transportation Whereby the City Will Receive a"CMAQ"
Grant and an Enhancement Program Grant for the North College Avenue/US287 Improvement
Project.
RECOMMENDATION
Staff recommends adoption of the Resolution.
FINANCIAL IMPACT
CDOT and the North Front Range Metropolitan Planning Organization(NFR MPO)has awarded
the City of Fort Collins Congestion Mitigation&Air Quality(CMAQ)and Enhancement Program
grants to provide improvements along North College Avenue/US287, from the Poudre River north
to the Conifer/Hickory intersection. These funds have previously been budgeted in the North
College capital project account as part of the Council approved Budget for 2008-09. The$417,000
portion of the North College "Building on Basics" (BOB) funds shown below represents the
available funding in 2008-09. Additional North College BOB funds will be available for project
expenses in 2011 and will be added to the capital project account as part of the 2010-11 budget
process.
CMAQ Funds $ 250,000
Enhancement Funds $ 250,000
City Building on Basics Funds—North College $ 417,000
City Building on Basics Funds—Pedestrian Plan $ 83,000
Total Project Budget: $1,000,000
EXECUTIVE SUMMARY
This Resolution authorizes the Mayor to enter into an agreement with CDOT for the City to receive
CMAQ and Enhancement grant funding for improvements along North College Avenue/US287
Avenue from the Poudre River north to the Hickory/Conifer intersection. These grants will help
fund the planning, design/engineering, rights-of-way acquisition, and construction costs for this
project. In particular,the CMAQ grant funds will target bicycle and pedestrian improvements and
the Enhancement Funds will target the streetscape improvements along the corridor. This project
October 7, 2008 -2- Item No. 24
will be designed and built in collaboration with the City's North College Improvement Project and
Pedestrian Plan improvements funded via the voter-approved "Building on Basics" 1/4 cent sales
tax initiative.
BACKGROUND
This area ofNorth College/US287 is typical of older state highway corridors and was developed over
a period of many years in a piecemeal approach with highway-oriented businesses and minor
roadway improvements. North College/US287 is a four-lane highway,with a striped center left turn
lane and partially paved shoulders; sporadic curb/gutter (asphalt curbs in some segments) and
discontinuous sidewalks and no bikelanes. Drainage swales exist in many areas of the corridor. The
posted speed limit is 40 mph along this area ofNorth College/US287. In addition to high automobile
and truck traffic volumes, many pedestrians and cyclists use North College/US287 to access
residential, employment, and commercial destinations.
These conditions make North College Avenue a very difficult environment for people using any
mode of transportation. Also,the lack of these improvements greatly hinders the connectivity of the
North College corridor(including residential areas and commercial/retail centers)to the rest of the
Fort Collins community,particularly to the thriving Downtown and historic Old Town area as well
as to the Poudre River bicycle/pedestrian trail.
In addition to North College/US287 serving as a primary route for local and regional auto and freight
truck traffic, many residents who live along the North College Avenue/US287 corridor are low
income and disadvantaged populations who rely on walking, bicycling, and using public transit as
their primary modes of transportation. The lack of sidewalks and bicycle lanes combined with the
high traffic volumes and presence of large trucks and recreational vehicles make access to existing
transit service difficult and daily trips to work, school, and shopping treacherous.
The North College/US 287 highway serves many local and regional functions today and will increase
its important transportation role in the future as the Fort Collins community and the North Front
Range region grows, making the need for the pedestrian, bicycle, and streetscape improvements
extremely necessary to create an inviting and safe environment for people of all ages and abilities.
The pedestrian,bicycle,and streetscape improvements are intended to be incorporated into the City's
overall corridor transportation improvements(access control/raised medians,driveway consolidation,
turn lanes, intersections, signals, etc.)funded via the"Building on Basics"program in order to best
serve all modes of transportation. This approach provides a collaborative partnership, linking
functional and aesthetic improvements. This is an exceptional opportunity to leverage local support
and state/federal funding to bring about high quality transportation improvements along this
regionally significant corridor.
There is a great deal of local support from the City of Fort Collins and the North College
business/property owners for the proposed improvements. In 2005,the citizens of Fort Collins voted
to approve a$4 million capital improvement program for the North College corridor as part of the
"Building on Basics" (BOB) 1/4 cent sales tax initiative. The City recently approved the North
October 7, 2008 -3- Item No. 24
College Corridor Plan to address community needs for transportation and land-use characteristics
for the area.
Background on the Building on Basics "BOB" project for North College:
In 2005, Fort Collins voters approved a 1/4 cent sales tax to fund capital projects—Building on
Basics (BOB). One of the transportation projects funded through this package is "North College
Avenue Improvements Phase 2-Vine Drive to Conifer,$4 million." This project is the next phase
of the improvements that were initially funded through the Building Community Choices capital
plan. The BCC program funded improvements from Jefferson to Vine Drive.
The 2005 BOB ballot language included the following project description:
"North College Avenue Improvement Phase 2—Vine Drive to Conifer
This project will provide for the re-design of North College Avenue to bring the road
to current arterial standards from Vine Drive to Conifer Street and for the acquisition
of right-of-way needed for construction along North College Avenue. Construction
will include curb,gutter and minor street patching;redefinition and consolidation of
driveway; bike lanes and sidewalks, new streetscape and other necessary
improvements."
Staff initially developed a"short list'ofprojects for consideration in the BOB program and provided
a recommended list of projects to City Council for its consideration. The North College project was
originally projected to cost $8.2 million to complete full improvements of nearly a mile of North
College Avenue.
At the July 12, 2005 work session, Council considered a list of BOB projects that did not include
North College. At that work session,Council asked staff to"evaluate how$2-4 million of funding
for improvements to North College,Vine to Conifer could be included in the$56 million package."
At the next Council work session on August 9,2005, Council made its final selection of projects to
be included on the ballot. Partial funding for the North College project was included on the final list
at$4 million(2005 dollars),with the understanding that staff would seek other funding sources to
provide additional improvements. Transportation Services staff agreed that the$4 million funding
would be used to make as many improvements as possible within the area between Vine and Conifer,
but would not be adequate to fully meet arterial standards. Staff also expected that some portions
of the work might be completed through redevelopments anticipated in the area.
BOB funding for the North College improvements was set at $4 million. To help supplement the
original BOB funding set for North College/US287,Transportation staff has secured grant funding
from the Colorado Department of Transportation totaling $885,000. These grants include the
following sources:
• $250,000 in Congestion Mitigation& Air Quality funds for bicycle and pedestrian related
improvements north of the Poudre River to Hickory Street;
• $250,000 in Enhancement funds for streetscape improvements north from the Poudre River
to Hickory Street; and
October 7, 2008 -4- Item No. 24
• $385,000 in Hazard Elimination/Safety funds for intersection improvements at Hickory and
Conifer streets.
The$500,000 in CMAQ and Enhancement funding is the subject of the Agenda Item Summary and
the $385,000 in Hazard Elimination Safety funds has previously been approved by Council.
Additionally, staff will continue to seek other grants and financing strategies for the North College
corridor area.
Moving Forward
Transportation Planning will team up with the Engineering Department to move forward with the
design of the North College improvements. Later this fall, a Request For Proposal (RFP) will be
released by the City to select consultant services to complete the preliminary design ofNorth College
Avenue/US287 from the Poudre River north to Hickory Street,encompassing the various roadway,
streetscape,and bicycle/pedestrian improvements as called for in the BOB funding initiative as well
as in accordance with the secured funding grants.
Throughout the development of the North College/US287 design project,the City's Transportation
Planning and Engineering departments will work closely with other City departments such as
Advance Planning,Current Planning,Finance,Natural Resources,and Utilities as well as with local
and regional stakeholders such as the North Fort Collins Business Association, the North College
Urban Renewal Authority, area property/business owners, City Boards & Commissions, City
Council,and the Colorado Department of Transportation,Colorado Motor Carriers Association,and
other interested stakeholders to develop a recommended design package that meets the many
important local and regional needs of this corridor.
This North College/US287 design project is anticipated to be completed by 2nd quarter 2010. As
part of the project, updated cost estimates will be generated to determine the actual estimated cost
of improvements for this section of North College/US287.
This design project and updated cost estimates will allow the City to determine the best way to
prioritize and proceed with constructing the recommended improvements based on available
resources and the timing of new development/redevelopment projects along the corridor. The BOB
construction funding is scheduled for availability in 2011 and the grant funding is available in 2008-
09 so construction timing of the various improvement projects will be a challenging aspect of this
project.
By working with multiple City departments and area stakeholders, this project will help guide the
future course for the North College/US287 corridor and ensure strategic implementation ofthe many
necessary improvements for this important area of our community.
October 7, 2008 -5. Item No. 24
Timeline for the North College Improvement Project
2008-2010
• Design ofNorth College Improvements including bicycle,pedestrian,streetscape and overall
BOB improvements.
• Identification of prioritization and phasing plan for improvements based upon available
resources including the CDOT grants,BOB funding, and/or other financial sources (public
and private.)
2010-2011
• Implementation of improvements based upon prioritization and phasing plan
recommendations.
ATTACHMENTS
1. Contract agreement between the City of Fort Collins and the Colorado Department of
Transportation.
2. Location map.
ATTACHMENT 1
(FMLAWRK) Rev 09/03
PROJECT AQC M455-079,(16489) 08 HA2 00060
REGION 2/(BH) SAP ID 271000746
CONTRACT
THIS CONTRACT made this day of ,20_,by and between the State of
Colorado for the use and benefit of the Colorado Department of Transportation hereinafter referred to
as the State and the CITY OF FORT COLLINS P.O. Box 580,Fort Collins, Colorado, 80522-0580,
CDOT Vendor#: 2000023,hereinafter referred to as the"Contractor"or the"Local Agency."
RECITALS
1. Authority exists in the law and funds have been budgeted, appropriated and otherwise made
available and a sufficient uncommitted balance thereof remains available for payment of project and
Local Agency costs in Fund Number 400, Function 3020, GL Acet. 4231200011, WBS Element
16489.10.40,(Contract Encumbrance Amount: $100,000.00).
2. Required approval,clearance and coordination have been accomplished from and with appropriate
agencies.
3. Pursuant to Title 1,Subtitle A,Section 1108 of the"Transportation Equity Act for the 21"Century"
of 1998 (TEA-21) and/or the "Safe, Accountable, Flexible, Efficient Transportation Equity Act: A
Legacy for Users" (SAFETEA-LU) of 2005 and to applicable provisions of Title 23 of the United
States Code and implementing regulations at Title 23 of the Code of Federal Regulations, as may be
amended,(collectively referred to hereinafter as the"Federal Provisions"),certain federal funds have
been and will in the future be allocated for transportation projects requested by Local Agencies and
eligible under the Surface Transportation Improvement Program that has been proposed by the State
and approved by the Federal Highway Administration ("FHWA"), hereinafter referred to as the
"Program."
4. Pursuant to § 43-1-223, C.R.S. and to applicable portions of the Federal Provisions, the State is
responsible for the general administration and supervision of performance of projects in the Program,
includingthe administration of federal funds for a Program project performed by a Local Agencyunder
a contract with the State.
5. The Local Agency has requested that a certain local transportation project be funded as part of the
Program,and bythe date of execution of this contract,the Local Agency and/or the State has completed
and submitted a preliminary version of CDOT form #463 describing the general nature of the Work.
The Local Agency understands that,before the Work begins, form#463 may be revised as a result of
design changes made by CDOT,in coordination with the Local Agency,in its internal review process.
The Local Agency desires to perform the Work described in form#463,as it may be revised.
6. Federal-aid funds have been made available for project AQC M455-079, (16489), which shall
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consist ofthe design and construction of bike/ped path and streetscape improvements on SH 287 north
of the Poudre River to Hickory Street, referred to as the"Project"or the"Work." Such Work will be
performed in Fort Collins, Colorado, specifically described in Exhibit A.
7. The matching ratio for this federal aid project is 82.79%federal-aid funds to 17.21%Local Agency
funds for Fiscal Year 2008 funding. The matching ratio for this federal aid project is 80%federal-aid
funds to 20% Local Agency funds for Fiscal Year 2009 funding. It being understood that such ratio
applies only to such costs as are eligible for federal participation, it being further understood that all
non-participating costs shall be borne by the Local Agency at 100%.
8. The Local Agency desires to comply with the Federal Provisions and other applicable requirements,
including the State's general administration and supervision of the Project through this contract, in
order to obtain federal funds.
9. The Local Agency has estimated the total cost of the Work and is prepared to provide its match share
of the cost,as evidenced by an appropriate ordinance/resolution or other authority letter which expressly
authorizes the Local Agency the authority to enter into this contract and to expend its match share of the
Work. A copy of such ordinancetresolution or authority letter is attached hereto as Exhibit B.
10. This contract is executed under the authority of§§29-1-203,43-1-110;43-1-116,43-2-101(4)(c)
and 43-2-144, C.R.S. and Exhibit B.
11. The Local Agency is adequately staffed and suitably equipped to undertake and satisfactorily
complete some or all of the Work.
12. The Local Agency can more advantageously perform the Work.
THE PARTIES NOW AGREE THAT:
Section 1. Scope of Work
The Project or the Work under this contract shall consist of the design and construction of
bike/ped path and streetscape improvements on SH 287 north of the Poudre River to Hickory Street,in
Fort Collins,Colorado,as more specifically described in Exhibit A.
Section 2. Order of Precedence
In the event of conflicts or inconsistencies between this contract and its exhibits,such conflicts
or inconsistencies shall be resolved by reference to the documents in the following order of priority:
1. Special Provisions contained in section 29 of this contract
2. This contract
3. Exhibit A (Scope of Work)
4. Exhibit C (Funding Provisions)
5. Exhibit D (Certification for Federal-Aid Contracts)
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6. Exhibit E (DBE Requirements)
7. Exhibit F (Contract Modification Tools)
8. Other Exhibits in descending order of their attachment.
Section 3. Term
This contract shall be effective upon approval of the State Controller or designee,or on the
date made,whichever is later. The term of this contract shall continue through the completion and
final acceptance of the Project by the State, FHWA and the Local Agency.
Section 4. Project Funding Provisions
The Local Agency has estimated the total cost of the Work and is prepared to provide its match
share of the cost, as evidenced by an appropriate ordinance/resolution or other authority letter which
expressly authorizes the Local Agency the authority to enter into this contract and to expend its match
share of the Work. A copy of such ordinancelresolution or authority letter is attached hereto as Exhibit B.
The funding provisions for the Project are attached hereto as Exhibit C. The Local Agency
shall provide its share of the funds for the Project as outlined in Exhibit C.
Section 5. Project Payment Provisions
A. The State will reimburse the Local Agency for the federal-aid share of the project charges
after the State's review and approval of such charges, subject to the terms and conditions of this
contract. However, any charges incurred by the Local Agency prior to the date of FHWA
authorization for the Project and prior to the date this contract is executed by the State Controller or
his designee will not be reimbursed absent specific FHWA and State Controller approval thereof.
B. The State will reimburse the Local Agency's reasonable, allocable, allowable costs of
performance of the Work,not exceeding the maximum total amount described in Exhibit C. The
applicable principles described in 49 C.F.R. 18 Subpart C and 49 C.F.R. 18.22 shall govern the
allowability and allocability of costs under this contract. The Local Agency shall comply with all
such principles. To be eligible for reimbursement, costs by the Local Agency shall be:
1. in accordance with the provisions of Exhibit C and with the terms and conditions of
this contract;
2. necessary for the accomplishment of the Work;
3. reasonable in the amount for the goods and services provided;
4. actual net cost to the Local Agency(i.e. the price paid minus any refunds,rebates,or
other items of value received by the Local Agency that have the effect of reducing the
cost actually incurred);
5. incurred for Work performed after the effective date of this contract;
6. satisfactorily documented.
C. The Local Agency shall establish and maintain a proper accounting system in accordance
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with generally accepted accounting standards(a separate set of accounts,or as a separate and integral
part of its current accounting scheme)to assure that project funds are expended and costs accounted
for in a manner consistent with this contract and project objectives.
1. All allowable costs charged to the project, including any approved services
contributed by the Local Agency or others, shall be supported by properly executed
payrolls,time records,invoices,contracts or vouchers evidencing in detail the nature
of the charges.
2. Any check or order drawn up by the Local Agency, including any item which is or
will be chargeable against the project account shall be drawn up only in accordance
with a properly signed voucher then on file in the office of the Local Agency,which
will detail the purpose for which said check or order is drawn. All checks,payrolls,
invoices, contracts, vouchers, orders or other accounting documents shall be clearly
identified,readily accessible,and to the extent feasible,kept separate and apart from
all other such documents.
D. Upon execution of this contract, the State is authorized, in its discretion, to perform any
necessary administrative support services pursuant to this contract. These services maybe performed
prior to and in preparation for any conditions or requirements of this contract,including prior FH WA
approval of Work. The Local Agency understands and agrees that the State may perform such
services, and that payments for such services shall be at no cost to the State but shall be as provided
for in Exhibit C. At the request of the Local Agency,the State shall also provide other assistance
pursuant to this contract as may be agreed in writing. In the event that federal-aid project funds
remain available for payment, the Local Agency understands and agrees the costs of any such
services and assistance shall be paid to the State from project funds at the applicable rate. However,
in the event that such frurding is not made available or is withdrawn for this contract,or if the Local
Agency terminates this contract prior to project approval or completion for any reason,then all actual
incurred costs of such services and assistance provided by the State shall be the sole expense of the
Local Agency.
E. If the Local Agency is to be billed for CDOT incurred costs,the billing procedure shall be as
follows:
1. Upon receipt of each bill from the State,the Local Agency will remit to the State the
amount billed no later than 60 days after receipt of each bill. Should the Local
Agency fail to pay moneys due the State within 60 days of demand or within such
other period as may be agreed between the parties hereto, the Local Agency agrees
that, at the request of the State, the State Treasurer may withhold an equal amount
from future apportionment due the Local Agency from the Highway Users Tax Fund
and to pay such funds directly to the State. Interim funds, until the State is
reimbursed,shall be payable from the State Highway Supplementary Fund(400).
2. If the Local Agency fails to make timely payment to the State as required by this
section (within 60 days after the date of each bill), the Local Agency shall pay
interest to the State at a rate of one percent per month on the amount of the payment
which was not made in a timely manner,until the billing is paid in full. The interest
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shall accrue for the period from the required payment date to the date on which
payment is made.
F. The Local Agency will prepare and submit to the State, no more than monthly, charges for
costs incurred relative to the project. The Local Agency's invoices shall include a description of the
amounts of services performed, the dates of performance and the amounts and description of
reimbursable expenses. The invoices will be prepared in accordance with the State's standard
policies,procedures and standardized billing format to be supplied by the State.
G. To be eligible for payment, billings must be received within 60 days after the period for
which payment is being requested and final billings on this contract must be received by the State
within 60 days after the end of the contract term.
1. Payments pursuant to this contract shall be made as earned,in whole or in part,from
available funds,encumbered for the purchase of the described services. The liability
of the State,at anytime,for such payments shall be limited to the amount remaining
of such encumbered funds.
2. In the event this contract is terminated, final payment to the Local Agency may be
withheld at the discretion of the State until completion of final audit.
3. Incorrect payments to the Local Agency due to omission,error,fraud or defalcation
shall be recovered from the Local Agency by deduction from subsequent payment
under this contract or other contracts between the State and Local Agency,or by the
State as a debt due to the State.
4. Any costs incurred by the Local Agency that are not allowable under 49 C.F.R. 18
shall be reimbursed by the Local Agency,or offset against current obligations due by
the State to the Local Agency, at the State's election.
Section 6. State and Local Agency Commitments
The Local Agency Contract Administration Checklist in Exhibit G describes the Work to be
performed and assigns responsibility of that Work to either the Local Agency or the State. The
"Responsible Party" referred to in this contract means the Responsible Party as identified in the
Local Agency Contract Administration Checklist in Exhibit G.
A. Design[if applicable]
l. If the Work includes preliminary design or final design(the"Construction Plans"),or
design work sheets,or special provisions and estimates(collectively referred to as the"Plans"),the
responsible party shall comply with the following requirements, as applicable:
a. perform or provide the Plans, to the extent required by the nature of the
Work.
b. prepare final design(Construction Plans)in accord with the requirements of
the latest edition of the American Association of State Highway
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Transportation Officials (AASHTO) manual or other standard, such as the
Uniform Building Code, as approved by CDOT.
C. prepare special provisions and estimates in accord with the State's Roadway
and Bridge Design Manuals and Standard Specifications for Road and Bridge
Construction or Local Agency specifications if approved by CDOT.
d. include details of any required detours in the Plans,in order to prevent any
interference of the construction work and to protect the traveling public.
C. stamp the Plans produced by a Colorado Registered Professional Engineer.
f. provide final assembly of Plans and contract documents.
g. be responsible for the Plans being accurate and complete.
h. make no further changes in the Plans following the award of the construction
contract except by agreement in writing between the parties. The Plans shall
be considered final when approved and accepted by the parties hereto, and
when final they shall be deemed incorporated herein.
2. If the Local Agency is the responsible party:
a. The local agency shall comply with the requirements of the Americans
With Disabilities Act(ADA), and applicable federal regulations and
standards as contained in the document"ADA Accessibility Requirements
in CDOT Transportation Projects".
b. It shall afford the State ample opportunity to review the Plans and make
any changes in the Plans that are directed by the State to comply with
FHWA requirements.
C. It may enter into a contract with a consultant to do all or any portion of the
Plans and/or of construction administration. Provided,however, that if
federal-aid funds are involved in the cost of such work to be done by a
consultant,that consultant contract(and the performance/provision of the
Plans under the contract) must comply with all applicable requirements of
23 CFR Part 172 and with any procedures implementing those
requirements as provided by the State, including those in Exhibit H
attached hereto. If the Local Agency does enter into a contract with a
consultant for the Work:
(1) it shall submit a certification that procurement of any design
consultant contract complied with the requirements of23 CFR 172.5(1)prior
to entering into contract. The State shall either approve or deny such
procurement. If denied, the Local Agency may not enter into the contract.
(2) it shall ensure that all changes in the consultant contract have prior
approval by the State and FHWA. Such changes in the contract shall be by
written supplement agreement. As soon as the contract with the consultant
has been awarded by the Local Agency, one copy of the executed contract
shall be submitted to the State. Any amendments to such contract shall also
be submitted.
(3) it shall require that all consultant billings under that contract shall
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comply with the State's standardized billing fonnat. Examples of the billing
formats are available from the CDOT Agreements Office.
(4) it (or its consultant) shall use the CDOT procedures described in
Exhibit H to administer that design consultant subcontract,to comply with 23
CFR 172.5(b) and (d).
(5) it may expedite any CDOT approval of its procurement process and/or
consultant contract by submitting a letter to CDOT from the certifying Local
Agency's attorney/authorized representative certifying compliance with
Exhibit H and 23 CFR 172.5(b)and(d).
(6) it shall ensure that its consultant contract complies with the
requirements of 49 CFR 18.36(i) and contains the following language
verbatim:
(a) "The design work under this contract shall be compatible with
the requirements of the contract between the Local Agency and the
State (which is incorporated herein by this reference) for the
design/construction of the project. The State is an intended third
party beneficiary of this contract for that purpose."
(b) "Upon advertisement of the project work for construction,the
consultant shall make available services as requested by the State to
assist the State in the evaluation of construction and the resolution of
construction problems that may arise during the construction of the
project."
(c) "The consultant shall review the construction contractor's
shop drawings for conformance with the contract documents and
compliance with the provisions of the State's publication, Standard
Specifications for Road and Bridee Construction,in connection with
this work."
d. The State,in its discretion,will review construction plans,special provisions
and estimates and will cause the Local Agency to make changes therein that
the State determines are necessary to assure compliance with State and
FHWA requirements.
B. Construction[if applicable]
1. If the Work includes construction, the responsible party shall perform the
construction in accordance with the approved design plans and/or administer the
construction all in accord with the Local Agency Contract Administration Checklist.
Such administration shall include project inspection and testing;approving sources of
materials;performing required plant and shop inspections;documentation of contract
payments, testing and inspection activities;preparing and approving pay estimates;
preparing, approving and securing the funding for contract modification orders and
minor contract revisions;processing contractor claims;construction supervision;and
meeting the Quality Control requirements of the FHWA/CDOT Stewardship
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Agreement, as described in the Local Agency Contract Administration Checklist.
2. The State shall have the authority to suspend the Work,wholly or in part, by giving
written notice thereof to the Local Agency,due to the failure of the Local Agency or
its contractor to correct project conditions which are unsafe for workers or for such
periods as the State may deem necessary due to unsuitable weather,or for conditions
considered unsuitable for the prosecution of the Work,or for any other condition or
reason deemed by the State to be in the public interest.
3. If the Local Agency is the responsible party:
a. it shall appoint a qualified professional engineer, licensed in the State of
Colorado, as the Local Agency Project Engineer (LAPE), to perform that
administration. The LAPE shall administer the project in accordance with
this contract, the requirements of the construction contract and applicable
State procedures.
b. if bids are to be let for the construction of the project, it shall advertise the
call for bids upon approval by the State and award the construction
contract(s)to the low responsible bidder(s)upon approval by the State.
(1) in advertising and awarding the bid for the construction of a federal-
aid project, the Local Agency shall comply with applicable
requirements of 23 USC § 112 and 23 CPR Parts 633 and 635 and
C.R.S. § 24-92-101 et seq. Those requirements include, without
limitation, that the Local Agency/contractor shall incorporate Form
1273 (Exhibit 1) in its entirety verbatim into any subcontract(s)for
those services as terns and conditions therefore, as required by 23
CFR 633.102(e).
(2) the Local Agency leas the option to accept or reject the proposal ofthe
apparent low bidder for work on which competitive bids have been
received. The Local Agency must declare the acceptance or rejection
within 3 working days after said bids are publicly opened.
(3) by indicating its concurrence in such award,the Local Agency,acting
by or through its duly authorized representatives, agrees to provide
additional funds, subject to their availability and appropriation for
that purpose,if required to complete the Work under this project if no
additional federal-aid funds will be made available for the project.
This paragraph also applies to projects advertised and awarded by the
State.
C. If all or part of the construction work is to be accomplished by Local Agency
personnel (i.e. by force account), rather than by a competitive bidding
process, the Local Agency will ensure that all such force account work is
accomplished in accordance with the pertinent State specifications and
requirements with 23 CFR 635, Subpart B,Force Account Construction.
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(1) Such work will normally bebased upon estimated quantities and firm
unit prices agreed to between the Local Agency,the State and FHWA
in advance of the Work,as provided for in 23 CFR 635.204(c). Such
agreed unit prices shall constitute a commitment as to the value of the
Work to be performed.
(2) An alternative to the above is that the Local Agency may agree to
participate in the Work based on actual costs of labor, equipment
rental, materials supplies and supervision necessary to complete the
Work. Where actual costs are used, eligibility of cost items shall be
evaluated for compliance with 48 CFR Part 31.
(3) Rental rates for publicly owned equipment will be determined in
accordance with the State's Standard Specifications for Road and
Bridge Construction § 109.04.
(4) All force account work shall have prior approval of the State and/or
FHWA and shall not be initiated until the State has issued a written
notice to proceed.
D. State's obligations
1. The State will perform a final project inspection prior to project acceptance as a
Quality Control/Assurance activity. When all Work has been satisfactorily
completed,the State will sign the FHWA Form 1212.
2. Notwithstanding any consents or approvals given by the State for the Plans,the State
will not be liable or responsible in any manner for the structural design, details or
construction of any major structures that are designed by or are the responsibility of
the Local Agency as identified in the Local Agency Contract Administration
Checklist,Exhibit G, within the Work of this contract.
Section 7. ROW Acquisition and Relocation
Prior to this project being advertised forbids,the Responsible Party will certify in writing to
the State that all right of way has been acquired in accordance with the applicable State and federal
regulations, or that no additional right of way is required.
Any acquisition/relocation activities must comply with all federal and state statutes,
regulations, CDOT policies and procedures, 49 CFR Part 24, the government wide Uniform Act
regulation,the FHWA Project Development Guide and CDOT's Right of Way Operations Manual.
Allocation of Responsibilities can be as follows:
• Federal participation in right of way acquisition(3111 charges),relocation(3109
charges) activities, if any, and right of way incidentals (expenses incidental to
acquisition/relocation of right of way— 3114 charges);
Page 9 of 17
• Federal participation in right of way acquisition(3111 charges),relocation(3109
charges)but no participation in incidental expenses (3114 charges); or
• No federal participation in right of way acquisition(31 11 charges)and relocation
activities (3109 expenses).
Regardless of the option selected above, the State retains oversight responsibilities. The
Local Agency's and the State's responsibilities for each option is specifically set forth in CDOT's
Right of Way Operation Manual.Themanual is located athtty://www.dot.state.co.us/ROW Manual/.
Section g. Utilities
If necessary,the Responsible Party will be responsible for obtaining the proper clearance or
approval from any utility company which may become involved in this Project. Prior to this Project
being advertised for bids, the Responsible Party will certify in writing to the State that all such
clearances have been obtained.
Section 9. Railroads
In the event the Project involves modification of a railroad company's facilities whereby the
Work is to be accomplished by railroad company forces, the Responsible Party shall make timely
application to the Public Utilities Commission requesting its order providing for the installation of
the proposed improvements and not proceed with that part of the Work without compliance. The
Responsible Party shall also establish contact with the railroad company involved for the purpose of
complying with applicable provisions of 23 CFR 646, subpart B, concerning federal-aid projects
involving railroad facilities, including:
1. Executing an agreement setting out what work is to be accomplished and the
location(s)thereof,and that the costs of the improvement shall be eligible for federal
participation.
2. Obtaining the railroad's detailed estimate of the cost of the Work.
3. Establishing future maintenance responsibilities for the proposed installation.
4. Proscribing future use or dispositions of the proposed improvements in the event of
abandonment or elimination of a grade crossing.
5. Establishing future repair and/or replacement responsibilities in the event of
accidental destruction or damage to the installation.
Section 10. Environmental Obligations
The Local Agency shall perform all Work in accordance with the requirements of the current
federal and state environmental regulations including the National Environmental Policy Act of 1969
(NEPA) as applicable.
Section 11. Maintenance Obligations
The Local Agency will maintain and operate the improvements constructed under this
Page 10 of 17
contract at its own cost and expense during their useful life,in a manner satisfactory to the State and
FHWA. The Local Agency will make proper provisions for such maintenance obligations each year.
Such maintenance and operations shall be conducted in accordance with all applicable statutes,
ordinances and regulations which define the Local Agency's obligations to maintain such
improvements. The State and FHWA will make periodic inspections of the project to verify that
such improvements are being adequately maintained.
Section 12. Federal Requirements
The Local Agency and/or their contractor shall at all times during the execution of this
contract strictly adhere to, and comply with, all applicable federal and state laws, and their
implementing regulations, as they currently exist and may hereafter be amended. The contractor
shall also require compliance with these statutes and regulations in subgrant agreements permitted
under this contract. A listing of certain federal and state laws that may be applicable are described in
Exhibit J.
Section 13. Record Keeping
The Local Agency shall maintain a complete file of all records,documents,communications,
and other written materials which pertain to the costs incurred under this contract. The Local
Agency shall maintain such records for a period of three(3)years after the date of termination ofthis
contract or final payment hereunder, whichever is later, or for such further period as may be
necessary to resolve any matters which may be pending. The Local Agency shall make such
materials available for inspection at all reasonable times and shall permit duly authorized agents and
employees of the State and FHWA to inspect the project and to inspect,review and audit the project
records.
Section 14. Termination Provisions
This contract may be terminated as follows:
A. Termination for Convenience. The State may terminate this contract at any time the State
determines that the purposes of the distribution of moneys under the contract would no longer be
served by completion of the project. The State shall effect such termination by giving written notice
of termination to the Local Agency and specifying the effective date thereof,at least twenty(20)days
before the effective date of such termination.
B. Termination for Cause. If, through any cause, the Local Agency shall fail to fulfill, in a timely
and proper manner,its obligations under this contract,or if the Local Agency shall violate any of the
covenants, agreements, or stipulations of this contract, the State shall thereupon have the right to
terminate this contract for cause by giving written notice to the Local Agency of its intent to
terminate and at least ten(10)days opportunity to cure the default or show cause why termination is
otherwise not appropriate. In the event of termination, all finished or unfinished documents, data,
studies,surveys,drawings,maps,models,photographs and reports or other material prepared by the
Local Agency under this contract shall,at the option of the State,become its property,and the Local
Page 11 of 17
Agency shall be entitled to receive just and equitable compensation for any services and supplies
delivered and accepted. The Local Agency shall be obligated to return any payments advanced under
the provisions of this contract.
Notwithstanding the above,the Local Agency shall not be relieved of liability to the State for any
damages sustained by the State by virtue of any breach of the contract by the Local Agency,and the
State may withhold payment to the Local Agency for the purposes of mitigating its damages until
such time as the exact amount of damages due to the State from the Local Agency is determined.
If after such termination it is determined,for any reason,that the Local Agency was not in default
or that the Local Agency's action/inaction was excusable, such termination shall be treated as a
termination for convenience, and the rights and obligations of the parties shall be the same as if the
contract had been terminated for convenience, as described herein.
C. Termination Due to Loss of Funding. The parties hereto expressly recognize that the Local
Agency is to be paid,reimbursed,or otherwise compensated with federal and/or State funds which
are available to the State for the purposes of contracting for the Project provided for herein, and
therefore,the Local Agency expressly understands and agrees that all its rights,demands and claims
to compensation arising under this contract are contingent upon availability of such funds to the
State. In the event that such funds or any part thereof are not available to the State, the State may
immediately terminate or amend this contract.
Section 15. Legal Authority
The Local Agency warrants that it possesses the legal authority to enter into this contract and that
it has taken all actions required by its procedures, by-laws, and/or applicable law to exercise that
authority,and to lawfully authorize its undersigned signatory to execute this contract and to bind the
Local Agency to its terms. The person(s) executing this contract on behalf of the Local Agency
warrants that such person(s)has full authorization to execute this contract.
Section 16. Representatives and Notice
The State will provide liaison with the Local Agency through the State's Region Director,Region 4,
1420 2"d Street, Greeley, Colorado 80631. Said Region Director will also be responsible for
coordinating the State's activities under this contract and will also issue a"Notice to Proceed"to the
Local Agency for commencement of the Work. All communications relating to the day-to-day
activities for the work shall be exchanged between representatives of the State's Transportation
Region 4 and the Local Agency. All communication,notices,and correspondence shall be addressed
to the individuals identified below. Eitherparty may from time to time designate in writing new or
substitute representatives.
If to State: If to the Local Agency:
Wendy Turner Kathleen Bracke
CDOT Region 4 City of fort Collins
1420 2"d Street, P.O. Box 580
Page 12 of 17
Greeley,Colorado 80631 Fort Collins, Colorado 80522-0580
970-350-2182 970-224-6140
Section 17. Successors
Except as herein otherwise provided,this contract shall inure to the benefit of and be binding
upon the parties hereto and their respective successors and assigns.
Section 18. Third Party Beneficiaries
It is expressly understood and agreed that the enforcement of the terms and conditions of this
contract and all rights of action relating to such enforcement, shall be strictly reserved to the State
and the Local Agency. Nothing contained in this contract shall give or allow any claim or right of
action whatsoever by any other third person. It is the express intention of the State and the Local
Agency that any such person or entity,other than the State or the Local Agency receiving services or
benefits under this contract shall be deemed an incidental beneficiary only.
Section 19. Governmental Immunity
Notwithstanding any other provision of this contract to the contrary,no term or condition of
this contract shall be construed or interpreted as a waiver, express or implied, of any of the
immunities,rights,benefits,protection,or other provisions of the Colorado Governmental Immunity
Act, § 24-10-101,et seq., C.R.S., as now or hereafter amended. The parties understand and agree
that liability for claims for injuries to persons or property arising out of negligence of the State of
Colorado, its departments,institutions, agencies,boards,officials and employees is controlled and
limited by the provisions of§ 24-10-101,et seq.,C.R.S., as now or hereafter amended and the risk
management statutes, §§ 24-30-1501, et seq., C.R.S., as now or hereafter amended.
Section 20. Severability
To the extent that this contract may be executed and performance of the obligations of the
parties maybe accomplished within the intent of the contract,the terms of this contract are severable,
and should any terra or provision hereof be declared invalid or become inoperative for any reason,
such invalidity or failure shall not affect the validity of any other term or provision hereof.
Section 21. Waiver
The waiver of any breach of a tern,provision, or requirement of this contract shall not be
construed or deemed as a waiver of any subsequent breach of such term,provision,or requirement,
or of any other term,provision or requirement.
Section 22. Entire Understanding
This contract is intended as the complete integration of all understandings between the
parties. No prior or contemporaneous addition,deletion,or other amendment hereto shall have any
Page 13 of 17
force or effect whatsoever, unless embodied herein by writing. No subsequent novation, renewal,
addition, deletion, or other amendment hereto shall have any force or effect unless embodied in a
writing executed and approved pursuant to the State Fiscal Rules.
Section 23. Survival of Contract Terms
Notwithstanding anything herein to the contrary, the parties understand and agree that all
terms and conditions of this contract and the exhibits and attachments hereto which may require
continued performance, compliance or effect beyond the termination date of the contract shall
survive such termination date and shall be enforceable by the State as provided herein in the event of
such failure to perform or comply by the Local Agency.
Section 24. Modification and Amendment
This contract is subject to such modifications as may be required by changes in federal or
State law,or their implementing regulations. Any such required modification shall automatically be
incorporated into and be part of this contract on the effective date of such change as if fully set forth
herein. Except as provided above,no modification of this contract shall be effective unless agreed to
in writing by both parties in an amendment to this contract that is properly executed and approved in
accordance with applicable law.
Section 25. Funding Letters
The State may allocate more or less funds available on this contract using a Funding Letter
substantially equivalent to Exhibit F and bearing the approval of the State Controller or his designee.
The funding letter shall not be deemed valid until it shall have been approved by the State Controller
or his designee.
Section 26. Disadvantaged Business Enterprise (DBE)
The Local Agency will comply with all requirements of Exhibit E and the Local Agency
Contract Administration Checklist regarding DBE requirements for the Work, except that if the
Local Agency desires to use its own DBE program to implement and administer the DBE provisions
of 49 CFR Part 26 under this contract, it must submit a copy of its program's requirements to the
State for review and approval before the execution of this contract. If the Local Agency uses its
program for this contract,the Local Agency shall be solely responsible to defend that DBE program
and its use of that program against all legal and other challenges or complaints, at its sole cost and
expense. Such responsibility includes,without limitation,determinations concerning DBE eligibility
requirements and certification,adequate legal and factual bases for DBE goals and good faith efforts.
State approval(if provided)of the Local Agency's DBE program does not waive or modify the sole
responsibility of the Local Agency for its use as described above.
Section 27. Disputes
Except as otherwise provided in this contract, any dispute concerning a question of fact
Page 14 of 17
arising under this contract which is not disposed of by agreement, will be decided by the Chief
Engineer of the Department of Transportation. The decision of the Chief Engineer will be final and
conclusive unless,within 30 calendar days after the date ofreceipt of a copy of such written decision,
the Local Agency mails or otherwise furnishes to the State a written appeal addressed to the
Executive Director of the Department of Transportation. In connection with any appeal proceeding
under this clause, the Local Agency shall be afforded an opportunity to be heard and to offer
evidence in support of its appeal. Pending final decision of a dispute hereunder,the Local Agency
shall proceed diligently with the performance of the contract in accordance with the Chief Engineer's
decision. The decision of the Executive Director or his duly authorized representative for the
determination of such appeals will be final and conclusive and serve as final agency action. This
dispute clause does not preclude consideration of questions of law in connection with decisions
provided for herein. Nothing in this contract, however, shall be construed as making final the
decision of any administrative official,representative, or board on a question of law.
Section 28. Single Audit Act Amendment
All state and local government and non-profit organization Sub-Grantees receiving more than
$500,000 from all funding sources,that are defined as federal financial assistance for Single Audit Act
Amendment purposes, shall comply with the audit requirements of OMB Circular A-133 (Audits of
States, Local Governments and Non-Profit Organizations)see also,49 CFR 18.20 through 18.26. The
Single Audit Act Amendment requirements that apply to Sub-Grantees receiving federal funds are as
follows:
a) If the Sub-Grantee expends less than$500,000 in Federal funds(all federal sources,not just Highway
funds)in its fiscal year then this requirement does not apply.
b) If the Sub-Grantee expends more than$500,000 in Federal funds,but only received federal Highway
funds (Catalog of Federal Domestic Assistance, CFDA 20.205) then a program specific audit shall be
performed. This audit will examine the"financial"procedures and processes for this program area.
b) If the Sub-Grantee expends more than$500,000 in Federal funds, and the Federal funds are from
multiple sources(FTA,HUD,NPS,etc.)then the Single Audit Act applies,which is an audit on the entire
organization/entity.
c) Single Audit can only be conducted by an independent CPA,not by an auditor on staff.
d) An audit is an allowable direct or indirect cost.
Page 15 of 17
Section 29. SPECIAL PROVISIONS
The Special Provisions apply to all contracts except where noted in italics.
1. CONTROLLER'S APPROVAL. CRS 24-30-202 (1). This contract shall not be deemed valid until it has been approved by the
Colorado State Controller or designee.
2. FUND AVAILABILITY. CRS 24-30-202(5.5). Financial obligations of the State payable after the current fiscal year are
contingent upon funds for that purpose being appropriated, budgeted, and otherwise made available.
3. INDEMNIFICATION. Contractor shall indemnify, save,and hold harmless the State, its employees and agents, against any and
all claims, damages, liability and court awards Including costs, expenses,and attorney fees and related costs, incurred as a result of
any act or omission by Contractor,or its employees,agents, subcontractors, or assignees pursuant to the terms of this contract.
[Applicable Only to Intergovernmental Contracts] No term or condition of this contract shall be construed or interpreted as a
waiver,express or implied, of any of the immunities, rights, benefits,protection,or other provisions,of the Colorado Governmental
Immunity Act, CRS 24-10-101 et seq.,or the Federal Tort Claims Act, 28 U.S.C. 2671 et seq., as applicable,as now or hereafter
amended.
4. INDEPENDENT CONTRACTOR. 4 CCR 801-2. Contractor shall perform its duties hereunder as an independent contractor and
not as an employee. Neither contractor nor any agent or employee of contractor shall be or shall be deemed to be an agent or
employee of the state. Contractor shall pay when due all required employment taxes and income taxes and local head taxes on any
monies paid by the state pursuant to this contract. Contractor acknowledges that contractor and Its employees are not entitled to
unemployment insurance benefits unless contractor or a third party provides such coverage and that the state does not pay for or
otherwise provide such coverage. Contractor shall have no authorization,express or implied,to bind the state to any agreement,
liability or understanding, except as expressly set forth herein. Contractor shall provide and keep in force workers'compensation(and
provide proof of such insurance when requested by the state)and unemployment compensation insurance in the amounts required by
law and shall be solely responsible for its acts and those of its employees and agents.
5. NON-DISCRIMINATION. Contractor agrees to comply with the letter and the spirit of all applicable State and federal laws
respecting discrimination and unfair employment practices.
6. CHOICE OF LAW. The laws of the State of Colorado, and rules and regulations issued pursuant thereto, shall be applied in the
interpretation,execution, and enforcement of this contract. Any provision of this contract, whether or not incorporated herein by
reference, which provides for arbitration by any extra-judicial body or person or which is otherwise in conflict with said laws, rules, and
regulations shall be considered null and void. Nothing contained in any provision incorporated herein by reference which purports to
negate this or any other special provision in whole or in part shall be valid or enforceable or available in any action at law, whether by
way of complaint, defense,or otherwise. Any provision rendered null and void by the operation of this provision will not invalidate the
remainder of this contract,to the extent that this contract is capable of execution. At all times during the performance of this
contract, Contractor shall strictly adhere to all applicable federal and State laws, rules, and regulations that have been or may
hereafter be established.
7. [Not Applicable to Intergovernmental Contracts] VENDOR OFFSET. CRS 24-30-202 (1)and 24-30-202.4. The State
Controller may withhold payment of certain debts owed to State agencies under the vendor offset intercept system for: (a) unpaid
child support debt or child support arrearages; (b) unpaid balances of tax, accrued interest, or other charges specified in Article 21,
Title 39, CRS; (c) unpaid loans due to the Student Loan Division of the Department of Higher Education; (d) amounts required to be
paid to the Unemployment Compensation Fund; and (e)other unpaid debts owing to the State or its agencies, as a result of final
agency determination or reduced to judgment, as certified by the State Controller.
8. SOFTWARE PIRACY PROHIBITION. Governor's Executive Order D 002 00. No State or other public funds payable under
this contract shall be used for the acquisition,operation, or maintenance of computer software in violation of federal copyright laws or
applicable licensing restrictions. Contractor hereby certifies that, for the term of this contract and any extensions, Contractor has in
place appropriate systems and controls to prevent such improper use of public funds. If the State determines that Contractor is in
violation of this paragraph, the State may exercise any remedy available at law or equity or under this contract, including, without
limitation, immediate termination of this contract and any remedy consistent with federal copyright laws or applicable licensing
restrictions.
9. EMPLOYEE FINANCIAL INTEREST. CRS 24-18-201 and 24-50-507. The signatories aver that to their knowledge, no
employee of the State has any personal or beneficial interest whatsoever In the service or property described in this contract.
10. [Not Applicable to Intergovernmental Contracts]. ILLEGAL ALIENS — PUBLIC CONTRACTS FOR SERVICES AND
RESTRICTIONS ON PUBLIC BENEFITS. CRS 8-17.5-101 and 24-76.5-101. Contractor certifies that it shall comply with the
provisions of CRS 8-17.5-101 et seq. Contractor shall not knowingly employ or contract with an illegal alien to perform work under this
contractor enter into a contract with a subcontractor that fails to certify to Contractor that the subcontractor shall not knowingly employ or
contract with an Illegal alien to perform work under this contract. Contractor represents,warrants,and agrees that it(i)has verified that it
does not employ any illegal aliens,through participation in the Basic Pilot Employment Verification Program administered by the Social
Security Administration and Department of Homeland Security, and (II) otherwise shall comply with the requirements of CRS 8-17.5-
102(2)(b). Contractor shall comply with all reasonable requests made in the course of an investigation under CRS 8-17.5-102 by the
Colorado Department of Labor and Employment. Failure to comply with any requirement of this provision or CRS 8-17.5-101 et seq.,shall
be cause for termination for breach and Contractor shall be liable for actual and consequential damages.
Contractor, if a natural person eighteen(18)years of age or older, hereby swears or affirms under penalty of perjury that he or
she(i)is a citizen or otherwise lawfully present in the United States pursuant to federal law,(11)shall comply with the provisions of
CRS 24-76.5-101 et seq.,and(III)shall produce one form of identification required by CRS 24-76.5-103 prior to the effective date
of this contract.
Revised October 25, 2006 Effective Date of Special Provisions: August 7, 2006
Page 16 of 17
SIGNATURE PAGE.
THE PARTIES HERETO HAVE EXECUTED THIS CONTRACT
CONTRACTOR: STATE OF COLORADO:
BILL RITTER,JR. GOVERNOR
City of Fort Collins By
Legal Name of Contracting Entity Executive Director
Department of Transportation
2000023
CDOT Vendor Number
LEGAL REVIEW:
Signature of Authorized Officer
JOHN W.SLITHERS
ATTORNEY GENERAL
By
Print Name&Title of Authorized Officer
CORPORATIONS:
(A corporate attestation is required.)
Attest(Seal) By
(Corporate Secretary or Equivalent,or TownlCity/County Clerk) (Place corporate seal here,if available)
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS 24-30-202 requires that the State Controller approve all state contracts.This contract is not valid until the Slate Controller,
or such assistant as he may delegate,has signed it.The contractor is not authorized to begin performance until the contract is
signed and dated below. If performance begins prior to the date below, the State of Colorado may not be obligated to pay for
the goods and/or services provided.
STATE CONTROLLER:
LESLIE M. SHENEFELT
By
Date
Page 17 of 17
Exhibit A
COLORADO DEPARTMENT OF TRANSPORTATION Orig.Date:07/192007 P,gectcoda#(Sydgo164B9 STIP#:SNF5173
DESIGN DATA R.,Od.: P,oje t9:AQCM455-079
Reei.wn#: 0 PE Pr 'act Code:16489
Page t to 3 R vior to 04
Proiact Ossdipam:Nalh College Avenue Improvement
Status: G9 Prellainary, ❑ Final ❑ Revised
County:069
buhmmed ByPal:TURNERW Approved by Prayam Engineer:
DaMo Muni i alay.Fat Collins
scam Cada:N-NHS Non-Initiate
Revised by. Dvar m B :A-Exempt
Data, PYnn.aL. m: 0700
Geogrmhk Location:SH 287 NORTH OF THE POUDRE RIVER TO HICKORY ST IN FT.
T of T.m,n:Urban
Description W AND
ST d ETSC APE IMPROVEMENTS
MPROV M(A NT mnp sboxwg sHe bcefim)
PEDBIKE AND STREETSCAPE IMPROVEMENTS
Project Charaoledstics(Pmposed) Medan(type}. ❑ Dspre.ssd ❑ Perked ❑ Raned ❑ Nona
Ughmq R Handon,R., Trakc Cmtrd S Is Stri'n
FJ Curb and GUM, ❑ CPNOnIy ❑ Lee-Tum Sid. ❑ Cordnuouc Inhere-
VJ
Slawak Width- n elkewa WMm= In -Turn Slots--, Continuous Width-
Ll
Podin LaneM th' ❑ Detoure Signing Construction Ej Pamanard
[] LandscaPwg raQhemaM.(dau".): ❑ Oihogdoaor)ptl -a
RVA of Way Yes NP Est.# Utilities(led names oFknaen ulky,companies)
ROW 4fot Pam.EasemaM Regshed Yes
Relocstwn Required No
Tahpor wy Easement Reghad: Yes
Chenges an Awesa No
Chaogasto CoanectingRmds: No
Rallmad Crossings #ofcrossln¢:
R.c.rd•uons:
r
Type: Apprwee on: under Rajad coda: projects:NavenMn(Pow.,Site.,Resarvairs,Etc)Clewed tl r...0 BLM or PomstSavka Me.. Irdgeion Dirk Nam.:
rdnanceReguked ❑ Mody Scheduleof EvktlnpOrdnance Mundpaky:Fal Collins
ConstmcRon Method Advertised By: NMd Rwsaa: EnMylAgan.y Corned Name: Poona A'
Local Kathleen Bracke 970-224-6140
Safety Considerations waled Under.Other ACC Crania Guardrail mats tuner standards: No
❑ Variance n Minimum Design Standatls Required ❑ Safety project no ali Mandaras Comments:
Ausdpratlon AAecheO ❑ Reques[pbe Submits edclasaad
wi a(see tie.13 see Remarks
Ste Condruc lon( 4(n to romads
3R Pmjacl.
sale,Evatusfoe Co to dab:
Exhibit A Page 1 of 3
Amb#4
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Exhibit a Page z, .
Exhibit A
Page 3 of 3 prgect Code g(SA#): Projec[,t: Ravine Deb:
16469 AQC M455-079
m r Structures S-to stay,R-to be removed,P-proposed new structure
IAIReference Standrd Strucbra Star rel Hodaontal Verocel Yeer
SbucturelDII Len h Pent Feature Intersected Width Roadway Ce :city Clearance deamnce Bait
Proposed Treement of Bridges to Remain in Plam(address bridge mil,capacity,and aloweble surbcng thickness):
Remarks
City of Ft.Coins is responsible for desim ROW,utilities,envkonme ntal ad,ewers,and mrlsbuction management.
Exhibit B
LOCAL AGENCY
ORDINANCE
or
RESOLUTION
Exhibit C
EXHIBIT C FUNDING PROVISIONS
A. The Local Agency has estimated the total cost the Work to be$1,000,000.00 which is to be
funded as follows:
Current and Anticipated Total ProiectFunds
FY 2008 FY 2009
Funds Funds Totals
Federal Funds $250,000.00 $250,000.00 $500,000.00
Local Matching Funds $51,969.00 $62,500,00 $114,469.00
Local Overmatch $198 031.00 $187 500.00 $385 531.00
Totals $500,000.00 $500,000.00 $1,000,000.00
1 BUDGETED FUNDS(FY 2008)
a. Federal Funds
(82.79% of Participating Costs) $250,000.00
b. Local Agency Matching Funds
(17.21%of Participating Costs) $51,969.00
c. Local Overmatch $198,031.00
OTAL BUDGETED FUNDS $500,000.00
2 ESTIMATED CDOT-INCURRED COSTS(FY 2008)
a. Federal Share $0.00
(0%of Participating Costs)
b. Local Share
Local Agency Share of Participating Costs $0.00
Non-Participating Costs(Including Non-
Participating Indirects) $0.00
Estimated to be Billed to Local Agency $0.00
TOTAL ESTIMATED CDOT-INCURRED COSTS $0.00
3 ESTIMATED PAYMENT TO LOCAL AGENCY(FY 2008)
a. Federal Funds Budgeted (1a) $250,000.00
b. Less Estimated Federal Share of CDOT-Incurred Costs(2a) $0.00
TOTAL ESTIMATED PAYMENT TO LOCAL AGENCY $250,000.00
FOR CDOT ENCUMBRANCE PURPOSES
Exhibit C—Page 1 of 3
Exhibit C
Only$100,000.00 in Design funds are currently available for
encumbrance. Construstion Funds will be encumbered after
Federal Authorization of the Construction Phase.
Total Encumberance amount($100,000.00) $100,000.00
Less ROW Acquisition 3111 and/or ROW
Relocation 3109 $0.00
Net to be encumbered as follows: $100,000.00
WBS Element 16489.10.40 Design 130201 sloo,000.00
WBS Element Const 133011 $0.00
B. The matching ratio for this federal aid project is 82.79% federal-aid funds to 17.21% Local
Agency funds for Fiscal Year 2008. The matching ratio for this federal aid project is 80%
federal-aid funds to 20%Local Agency funds for Fiscal Year 2009(CFDA#20 2050),it being
understood that such ratios apply only to the$614,469.00[Federal funds of$500,000.00 plus
Local Agency funds of$114,469.00] that is eligible for federal participation,it being further
understood that all non-participating costs are borne by the Local Agency at 100%. If the
total participating cost of performance of the Work exceeds $614,469.00, and additional
federal funds are made available for the project,the Local Agency shall pay 17.21%or 20%
depending upon the type of funding of all such costs eligible for federal participation and
100%of all non-participating costs; if additional federal funds are not made available, the
local agency shall pay all such excess costs. If the total participating cost of performance of
the Work is less than $614,469.00,then the amounts of Local Agency and federal-aid funds
will be decreased in accordance with the funding ratio described herein. The performance of
the Work shall be at no cost to the State.
C. The maximum amount payable, for FY 2008,to the Local Agency under this contract shall
be$250,000.00(For CDOT accounting purposes,the federal funds of$250,000.00,the local
matching funds of$51,969.00 and the Local Overmatch of$198,031.00,ofFY 2008 Funds,
will be encumbered for a 2008 total encumbrance of$500,000.00),unless such amount is
increased by an appropriate written modification to this contract executed before any
increased cost is incurred. It is understood and agreed by the parties hereto that the total cost
of the Work stated hereinbefore is the best estimate available, based on the design data as
approved at the time of execution of this contract, and that such cost is subject to revisions
(in accord with the procedure in the previous sentence) agreeable to the parties prior to bid
and award.
Exhibit C—Page 2 of 3
Exhibit C
D. The parties hereto agree that this contract is contingent upon all funds designated for the
project herein being made available from federal and/or state and/or Local Agency sources,
as applicable_ Should these sources,either federal or Local Agency,fail to provide necessary
funds as agreed upon herein, the contract may be terminated by either party,provided that
any party terminating its interest and obligations herein shall not be relieved of any
obligations which existed prior to the effective date of such termination or which may occur
as a result of such termination.
E. The Local Agency understands and accepts that future reimbursement of the Federal funding for
the Project is contingent upon the FHWA making such funds available to the State in future fiscal
years,and to the budgeting of such funds by the Transportation Commission for reimbursement to
the Loca]Agency. The Local Agency understands that the FHWA has not currently obligated all
Federal funds for the project.The Local Agency does not by this Agreement irrevocably pledge
present case reserves for payments in future fiscal years, and this Agreement is not intended to
create a multiple-fiscal year debt of the Local Agency.
Exhibit C—Page 3 of 3
Exhibit D
EXHIBIT D
Certification for Federal-Aid Contracts
The contractor certifies,by signing this contract,to the best of its knowledge and belief,that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf or the
undersigned,to any person for influencing or attempting to influence an officer or employee of any
Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with the awarding of any Federal loan,the entering into of any
cooperative agreement,and the extension,continuation,renewal,amendment,or modification of any
Federal contract, grant,loan, or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or of Congress, or an employee of a
Member of Congress in connection with this Federal contract,grant,loan,or cooperative agreement,
the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report
Lobbying," in accordance with its instructions.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making or
entering into this transaction imposed by Section 1352,Title 31,U.S.Code.Any person who fails to
file the required certification shall be subject to a civil penalty of not less than$10,000 and not more
than $100,000 for each such failure.
The prospective participant also agree by submitting his or her bid or proposal that he or she shall
require that the language of this certification be included in all lower tier subcontracts,which exceed
$100,000 and that all such sub-recipients shall certify and disclose accordingly.
Required by 23 CFR 635.112
Exhibit D—Page 1 of I
Exhibit E
DISADVANTAGED BUSINESS ENTERPRISE (DBE)
SECTION 1. Policy.
It is the policy of the Colorado Department of Transportation(CDOT)that disadvantaged business
enterprises shall have the maximum opportunity to participate in the performance of contracts
financed in whole or in part with Federal funds under this agreement, pursuant to 49 CFR Part 23.
Consequently, the 49 CFR Part IE DBE requirements the Colorado Department of Transportation
DBE Program (or a Local Agency DBE Program approved in advance by the State) apply to this
agreement.
SECTION 2. DBE Obligation.
The recipient or its contractor agrees to ensure that disadvantaged business enterprises as determined
by the Office of Certification at the Colorado Department of Regulatory Agencies have the maximum
opportunity to participate in the performance of contracts and subcontracts financed in whole or in
part with Federal funds provided under this agreement. In this regard,all participants or contractors
shall take all necessary and reasonable steps in accordance with the CDOT DBE program(or a Local
Agency DBE Program approved in advance by the State) to ensure that disadvantaged business
enterprises have the maximum opportunity to compete for and perform contracts. Recipients and
their contractors shall not discriminate on the basis of race,color,national origin,or sex in the award
and performance of CDOT assisted contracts.
SECTION 3 DBE Program.
The contractor (sub-recipient) shall be responsible for obtaining the Disadvantaged Business
Enterprise Program of the Colorado Department of Transportation, 1988, as amended, and shall
comply with the applicable provisions of the program. (If applicable).
A copy of the DBE Program is available from and will be mailed to the contractor upon request:
Business Programs Office
Colorado Department of Transportation
4201 East Arkansas Avenue, Room 287
Denver,Colorado 80222-3400
Phone: (303) 757-9234
revised 1/22/98 Required by 49 CFR Part 23.41
Exhibit E—Page 1 of 1
Exhibit F
COLORADO DEPARTMENT Of TRANSPORTATION CONTRACT AUTHORITY:
FUNDING INCREASE/DECREASE AND APPROVAL LETTER Region: State Controller Policy letter on June 12, 1996
Complete section I and submit to CDOT Controller's office. CDOT Controller letter on May 23 1996
(1)This form to be used for the following contracts/situations only(check the appropriate situation):
_indefinite quantity, order more/add more _utility/railroad, underestimated total cost
_CDOT construction, sum of CMO's _LA construction, underestimated cost
CDOT construction underestimated total cost COOT consultant, underestimated cost
SECTION 1 (Region use)
Date: Project code
To: CDOT Controller (FAX #(303) 757-9573 or e-mail CONTROLLER) Project#
From: Office: [Phone # FAX#
Region#
CDOT has executed a contract with:
Address:
CDOT Vendor# Contract routing# SAP Purchase Order Number
Fund Functional Area GL Account Number WBS Element or Functional Center
Original contract amount Has a Budget Request been processed to cover the contract amount increase?
4 es no
Previous Funding Letter(s)total Preparer's name
4
(Funding letter#1 thru#_) PHONE NO:
This Funding Letter total Contract Administrator's/Business Manager's Approval
4
t#� PHONE NO:
Adjusted contract amount CDOT Designee Approval
g
Local Agency approval
SECTION 2 (Controller's Office use
Total allotment amount Commission budget
4 $
If construction: CE charges Indirect chgs Adjusted contract amount plus total CE&indirect
CE pool elig. 4 4 charges calculation S
have reviewed the financial status of the project, organization, grant and have determined that sufficient funds are available
to cover this increase, effective as of
State Controller or Delegee Date
Exhibit F—Page I of 1
Exhibit G
COLORADO DEPARTMENT OF TRANSPORTATION
LOCAL AGENCY CONTRACT ADMINISTRATION CHECKLIST
Project No. STIP No. Project Code Region
AQC M455-079 SNF5091.015
SNF5173.012 16489 04
Project Location Date
SH 287 from Poudre River to Hickory in the City of Ft. Collins 2/18/08
Project Description
North College Ave. Improvement
Local Agency Local Agency Project Manager
Kathleen Bracke
City of Ft.Collins
CDOT Resident Engineer COOT Project Manager
Pete Graham Wendy Turner
INSTRUCTIONS:
This checklist shall be utilized to establish the contract administration responsibilities of the individual
parties to this agreement. The checklist becomes an attachment to the Local Agency agreement.
Section numbers correspond to the applicable chapters of the CDOT Local Agency Manual.
The checklist shall be prepared by placing an"X"under the responsible party,opposite each of the tasks.The"X"denotes the
party responsible for initiating and executing the task. Only one responsible party should be selected.When neither CDOT nor
the Local Agency is responsible for a task,not applicable(NA)shall be noted. In addition,a"#"will denote that CDOT must
concur or approve.
Tasks that will be performed by Headquarters staff will be indicated.The Regions,in accordance with established policies and
procedures,will determine who will perform all other tasks that are the responsibility of CDOT.
The checklist shall be prepared by the CDOT Resident Engineer or the CDOT Project Manager, in cooperation with the Local
Agency Project Manager,and submitted to the Region Program Engineer.If contract administration responsibilities change,the
CDOT Resident Engineer,in cooperation with the Local Agency Project Manager,will prepare and distribute a revised checklist.
RESPONSIBLE
NO. JDESCRIPTION OF TASK PARTY
LA CDOT
TIP/STIP AND LONG-RANGE PLANS
2-1 Review to ensure consistency with STIP and amendments thereto X
FEDERAL FUNDING OBLIGATION AND AUTHORIZATION
4-1 Authorize funding by phases(CDOT Form 418-Federal-aid Program Data.Requires FHWA X
concurrenrehfinvotvemenl
PROJECT DEVELOPMENT
5-1 Prepare Design Data-CDOT Form 463 X X
5-2 Prepare Local Agency/CDOT Inter-Governmental Agreement(see also Chapter 3) X
5-3 Conduct consultant selectionlexecute agreement X #
5.4 Conduct Design Scoping Review meeting - X
5-5 Conduct public involvement X
5.6 Conduct Field Inspection Review X X
5-7 Conduct environmental processes(may require FHWA concurrencelinvolvement) X _ X
5-8 Acquire right-of-way(may require FHWA concurrence/involvement) X #
5-9 Obtain utility and railroad agreements X
5-10 Conduct Final Office Review X X
5-11 Justify force account work by the Local Agency X #
5-12 Juslffy proprietary items X _ #
5-13 Document design exceptions-CDOT Form 464 X - #
5-14 Prepare plans,specifications and construction cost estimates X #
5-15 Ensure authorization of funds X
PROJECT DEVELOPMENT CIVIL RIGHTS AND LABOR COMPLIANCE
Exhibit G—Page 1 of 4
Exhibit G
6-1 Set Underutilized Disadvantaged Business Enterprise(UBDE)goals for consultant and X
construction Contracts(CDOT Region EEO/Civil Rights Specialist)
612 Determine applicability of Davis-Bacon Act
This project❑is X is not exempt from Davis-Bacon requirements as determined by the X
functional classification of the project location (Projects located on local roads and rural
minor collectors may be exempt.)
Pete Graham 2/18/08
CDOT Resident E ineer Date
6-3 Set On-the-Job Training goals.Goal is zero if total construction is less than$1 million(CDOT X
Region EEOICtvil RightsSpecialist)
;l Ensure the correct Federal Wage Decision,all required Disadvantaged Business
Enterprise/On-the-Job Training special provisions and FHWA Form 1273 are included in the X
Contract(COOT Resident Engineer
ADVERTISE,BID AND AWARD
7-1 Obtain approval for advertisement period of less than three weeks X #
7-2 Advertise for bids X
7-3 Distribute"advertisement set'of plans and specifications X
7-4 Review worksite and plan details with prospective bidders while project is under X
advertisement
7-5 Open bids X
7-6 Process bids for compliance
Check COOT Form 715-Certificate of Proposed Underutilized DBE Participation when the
low bidder meets UDBE goals X
Evaluate CDOT Form 718-Underutilized DBE Good Faith Effort Documentation and
determine if the Contractor has made a good faith effort when the low bidder does not meet X
DBE goals
Submit required documentation for COOT award concurrence X
7-7 Concurrence from COOT to award__ X
7-8 Approve rejection of low bidder X
7-9 Award Contract X _
7-10 Provide"award"and"record"sets of plans and specifications X
CONSTRUCTION MANAGEMENT
_8-1 Issue Notice to Proceed to the Contractor X
8-2 Conduct conferences:
Preconstrudion(Appendix B) X
. Presurvey
Construction staking X
. Monumentation X
I8-4Partnering(Optional) X
Structural Concrete Pre-Pour(Agenda is in CDOT Construction Manual) X
Concrete Pavement Pre-Paving(Agenda is in CDOT Construction Manual) X
HBP Pre-Paving(Agenda is in CDOT Construction Manual) X
8-3 Develop and distribute Public Notice of Planned Construction to media and local residents X
Supervise construction
A Professional Engineer(PE)registered in Colorado, who will be"in
responsible charge of construction supervision."
Mike Herzig 970-221-6605
Local Agency Professional Engineer or Phone number
CDOT Resident Engineer
Provide competent,experienced staff who will ensure the Contract work is constructed in
accordance with the plans and specifications X
_- Construction inspection and documentation X
8-5 Approve shop drawings X
8-6 Porform traffic control inspections X X
8-7 Perform construction surveying X
8-8 Monument right-of-way X
8-9 Prepare and approve interim and final Contractor pay estimates X
Exhibit G—Page 2 of 4
Exhibit G
Provide the name and phone number of the person authorized for this task.
Mike Herzig 970-221-6605
Local Agency Representative Phone number
8-10 Prepare and approve interim and final utility/railroad billings X
8-11 Prepare Local Agency reimbursement requests X
8-12 Prepare and authorize change orders X
8-13 Approve all change orders X
8-14 Monitor project financial status X
8-15 Prepare and submit monthly progress reports X X
8-16 Resolve Contractor claims/disputes X
8-17 Conduct routine,random project reviews
Provide the name and phone number of the person responsible for this task. X
Pete Graham (970-350-2126)
CDOT Resident Engineer Phone number
MATERIALS
9-1 Conduct Materials Preconstruction meeting _ X
9-2 CDOT Form 250-Materials Documentation Record
• Generate form,which includes determining the minimum number of required tests and X
applicable material submittals for all materials placed on the project
• Update the form as work progresses X
• Complete and distribute form after work is completed X
9-3 Perform project acceptance samples and tests_ X
9-4 Perform laboratory verification tests X
9-5 Accept manufactured products X
Inspection of structural components:
• Fabrication of structural steel and pre-stressed concrete structural components X
• Bridge modular expansion devices(0"to 6"or greater) X
• Fabrication of bearing devices X
9-6 Approve sources of materials X
9-7 Independent Assurance Testing(IAT),Local Agency Procedures❑CDOT Procedures X
• Generate IAT schedule X
• Schedule and provide notification X
• Conduct IAT X
9-8 Approve mix designs
x
• Concrete X
• Hot bituminous pavement
9-9 Check final materials documentation X
9-10 1 Complete and distribute final materials documentation X
CONSTRUCTION CIVIL RIGHTS AND LABOR COMPLIANCE
10-1 Fulfill project bulletin board and preconstruction packet requirements X
10-2 CDOT Form 205-Sublet Permit Application
Review and sign completed CDOT Form 205 for each subcontractor,and submit to X X
EEO/Civil Rights Specialist
10-3 Conduct employee interviews.Complete CDOT Form 280-Equal Employment Opportunity X
and Labor Compliance Verification
10-4 Monitor Disadvantaged Business Enterprise participation to ensure compliance with the X
..commercially useful function"requirements
10-5 Conduct trainee interviews. Complete CDOT Form 200-OJT Training Questionnaire when X
ro ect utilizes on-the=ob trainees
10-6 Check certified Payrolls(Contact the Region EEO/Civil Rights Specialists for training requirements.) X
10-7 Submit FHWA Form 1391 -Highway Construction Contractors Annual EEO Report X
Exhibit G—Page 3 of 4
Exhibit G
FINALS
11-1 Conduct final project inspection,and complete and submit CDOT Form 1212-Final X
Acceptance Report(Resident Engineer with mandatory Local Agency participation)
11-2 Write final project acceptance letter X
11-3 Advertise for final settlement X
11A Prepare and distribute final As-Constructed plans X
11-5 Check final quantities,final plans and the final pay estimate X
11-6 Check material documentation and submit final material certification see Chapter 9 X
11-7 Obtain CDOT Form 17-Contractor DBE Payment Certification from the Contactor and X
submit to the Resident Engineer
11-8 Process final payment X
11-9 Obtain FHWA Form 47-Statement of Materials and Labor Used... from the Contractor X
11-10 Complete and submit CDOT Form 950-Project Closure X
11-11 Retain project records for six years from date of project closure X X
11-12 Retain final version of this checklist and distribute copies X
cc: CDOT Resident Engineer/Project Manager
CDOT Region Program Engineer
CDOT Region EEO/Civil Rights Specialist
CDOT Region Materials Engineer
CDOT Contracts and Market Analysis Branch
Local Agency Project Manager
Exhibit G—Page 4 of 4
Exhibit H
THE LOCAL AGENCY SHALL USE THESE PROCEDURES TO IMPLEMENT FEDERAL-AID
PROJECT AGREEMENTS WITH PROFESSIONAL CONSULTANT SERVICES
Title 23 Code of Federal Regulations (CFR) 172 applies to a federally funded local agency project agreement
administered by CDOT that involves professional consultant services. 23 CFR 1711 states"The policies and procedures
involve federally funded contracts for engineering and design related services for projects subj ect to the provisions of 23
U.S.C. 112(a)and are issued to ensure that a qualified consultant is obtained through an equitable selection process,that
prescribed work is properly accomplished in a timely manner,and at fair and reasonable cost'and according to 23 CFR
172.5"Price shall not be used as a factor in the analysis and selection phase."Therefore,local agencies must comply with
these CFR requirements when obtaining professional consultant services under a federally funded consultant contract
administered by CDOT.
CDOT has formulated its procedures in Procedural Directive(P.D.)400.1 and the related operations guidebook titled
"Obtaining Professional Consultant Services". This directive and guidebook incorporate requirements from both Federal
and State regulations,i.e.,23 CFR 172 and Colorado Revised Statute(C.R.S.)24-30-1401 et seq. Copies of the directive
and the guidebook may be obtained upon request from CDOT's Agreements and Consultant Management Unit. [Local
agencies should have their own written procedures on file for each method of procurement that addresses the items in 23
CFR 172].
Because the procedures and laws described in the Procedural Directive and the guidebook are quite lengthy, the
subsequent steps serve as a short-hand guide to CDOT procedures that a local agency must follow in obtaining
professional consultant services.This guidance follows the format of 23 CFR 172. The steps are:
1. The contracting local agency shall document the need for obtaining professional services.
2. Prior to solicitation for consultant services,the contracting local agency shall develop a detailed scope of work
and a list of evaluation factors and their relative importance. The evaluation factors are those identified in C.R.S.
24-30-1403. Also,a detailed cost estimate should be prepared for use during negotiations.
3. The contracting agency must advertise for contracts in conformity with the requirements of C.R.S.24-30-1405.
The public notice period,when such notice is required,is a minimum of 15 days prior to the selection of the three
most qualified firms and the advertising should be done in one or more daily newspapers of general circulation.
4. The request for consultant services should include the scope of work,the evaluation factors and their relative
importance,the method of payment,and the goal of ten percent(100/.) for Disadvantaged Business Enterprise
(DBE)participation as a minimum for the project.
5. The analysis and selection of the consultants should be done in accordance with C.R.S.24-30-1403. This section
of the regulation identifies the criteria to be used in the evaluation of CDOT pre-qualified prime consultants and
their team. It also shows which criteria are used to short-list and to make a final selection.
The short-list is based on the following evaluation factors:
a. Qualifications,
b.Approach to the project,
c.Ability to famish professional services.
d.Anticipated design concepts,and
e.Alternative methods of approach for furnishing the professional services.
Evaluation factors for final selection are the consultant's:
a.Abilities of their personnel,
b.Past performance,
Exhibit H—Page I of 2
Exhibit H
c. Willingness to meet the time and budget requirement,
d.Location,
e.Current and projected work toad,
f.Volume of previously awarded contracts,and
g.Involvement of minority consultants.
6. Once a consultant is selected,the local agency enters into negotiations with the consultant to obtain a fair and
reasonable price for the anticipated work. Pre-negotiation audits are prepared for contracts expected to be greater
than$50,000. Federal reimbursements for costs are limited to those costs allowable under the cost principles of
48 CFR 31. Fixed fees(profit)are determined with consideration given to size,complexity,duration,and degree
of risk involved in the work. Profit is in the range of six(6)to fifteen(15)percent of the total direct and indirect
costs.
7. A qualified local agency employee shall be responsible and in charge of the project to ensure that the work being
pursued is complete,accurate,and consistent with the terms,conditions,and specifications of the contract. At the
end of project,the local agency prepares a performance evaluation(a CDOT form is available)on the consultant.
8. Each of the steps listed above is to be documented in accordance with the provisions of 49 CFR 18.42,which
provide for records to be kept at least three (3) years from the date that the local agency submits its fmal
expenditure report. Records of projects under litigation shall be kept at least three(3)years after the case has
been settled.
The C.R.S.24-30-1401 through 24-30-1408,23 CFR Part 172,and P.D.400.1,provide additional details for complying
with the eight(8)steps just discussed.
Exhibit H—Page 2 of 2
Exhibit I
FHWA-1273 Eledronlc version-kbrC 10,1994
FHWA Form 1273
REQUIRED CONTRACT PROVISIONS
FEDERAL-AID CONSTRUCTION CONTRACTS
L General..................................................................... 1 6. Selection of Labor: During the performance of this con-
Il. Nondiscrimination................-................................... 1 tract,the contractor shall not:
III. Non-segregated Facilities........................................ 3
IV. Payment of Predetermined Minimum Wage............ 3 a.discriminate against labor from any other Stale,posses-
V. Statements and Payrolls.......................................... 6 slon, or territory of the United States (except for employment
VI. Record of Materials,Supplies,and Labor............... 6 preference for Appalachian contracts, when applicable, as
VII. Subletting or Assigning the Contract....................... 7 specified in Attachment A),or
VIII. Safety: Accident Prevention.................................... 7
IX. False Statements Concerning Highway Projects.... 7 b employ convict labor for any purpose within the limits of
X. Implementation of Clean Air Act and Federal the project unless it is labor performed by convicts who are on
Water Pollution Control Act...................................................... 8 parole,supervised release,or probation.
XI. Certification Regarding Debarment,Suspension,
Ineligibility,and Voluntary Exclusion..... ....................- ......... 8 IL NONDISCRIMINATION
XI I. Certification Regarding Use of Contract Funds for
Lobbying.................................... 9 (Applicable to all Federal-aid construction contracts and to all
ATTACHMENTS related subcontracts of$10,000 or more.)
1. Equal Employment Opportunity: Equal employment
A. Employment Preference for Appalachian Contracts opportunity(EEO)requirements not to discriminate and to take
(included in Appalachian contracts only) affirmative action to assure equal opportunity as set forth under
laws,executive orders,rules,regulations(28 CFR 35,29 CFR
I. GENERAL 1630 and 41 CFR 80)and orders of the Secretary of Labor as
modified by the provisions prescribed herein, and Imposed
1. These contract provisions shall apply to all work performed pursuant to 23 US.C.140 shall constitute the EEO and specific
on the contract by the contractors own organization and with the affirmative action standards for the contractor's project activities
assistance of workers under the contractor's immediate superin- under this contract.The Equal Opportunity Construction Contract
tendence and to all work performed on the contract by piecework, Specifications set forth under 41 CFR 60.4.3 and the provisions of
station work,or by subcontract. the American Disabilities Act of 1990(42 U.S.C. 12101 et seq.)
set forth under 28 CFR 35 and 29 CFR 1630 are incorporated by
2. Except as otherwise provided for in each section, the reference in this contract. In the execution of this contract,the
contractor shall insert in each subcontract all of the stipulations contractor agrees to comply with the following minimum specific
contained in these Required Contract Provisions, and further requirement activities of EEO:
require their inclusion in any lower tier subcontract or purchase
order that may in turn be made. The Required Contract Provi- a.The contractor will work with the State highway agency
sans shall not be incorporated by reference in any case. The (SHA)and the Federal Government in carrying out EEO obliga-
prime contractor shall be responsible for compliance by any Lions and in their review of his/her activities under the contract.
subcontractor or lower tier subcontractor with these Required
Contract Provisions. b. The contractor will accept as his operating
p p g policy the
following statement:
3. A breach of any of the stipulations contained in these
Required Contract Provisions shall be sufficient grounds for "It is the policy of this Company to assure that applicants are
termination of the contract, employed,and that employees are treated during employ-
ment without regard to their race, religion, sex, color,
4. A breach of the following clauses of the Required Contract national origin,age or disability. Such action shall include:
Provislons may also be grounds for debarment as provided in 29 employment,upgrading,demotion,ortransfer;recruilmemor
CFR 5.12: recruitrnent advertising;layoff or termination;rates of pay or
other forms of compensation; and selection for training,
Section 1,paragraph 2; including apprenticeship, pre-apprenticeship, and/or
Section IV,paragraphs 1,2,3,4,and 7; on-the-job training"
Section V,paragraphs 1 and 2a through 2g.
2. EEO Officer: The contractor will designate and make
5. Disputes arising out of the labor standards provisions of known to the SHA contracting officers an EEO Officer who will
Section IV(except paragraph 5)and Section V of these Required have the responsibility for and must be capable of effectively
Contract Provisions shall not be subject to the general disputes administering and promoting an active contractor program of EEO
clause of this contract. Such disputes shall be resolved In accor. and who must be assigned adequate authority and responsibility
dancewith the procedures of the U.S.Departmentof labor(DOL) to do so.
as set forth in 29 CFR 5,6,and T. Disputes within the meaning of
this clause include disputes between the contractor(or any of its 3. Dissemination of Policy: All members of the contractor's
subcontractors) and the contracting agency, the DOL, or the staff who are authorized to hire, supervise, promote, and
contractors employees or their representatives. discharge employees,or who recommend such action,orwho are
substantially involved in such action,will be made fully cognizant
Exhibit I-Pagel of 9
Exhibit I
of,and will implement,the contractors EEO policy and contractual discriminatory wage practices,
responsibilities to provide EEO in each grade and classification of
employment. To ensure that the above agreement will be met,the c.The con tractor will periodically review selected personnel
following actions will be taken as a minimum: actions in depth to determine whether there is evidence of
discrimination. Where evidence is found, the contractor will
a. Periodic meetings of supervisory and personnel office promptly take corrective action. If the review indicates that the
employees will be conducted before the start of work and than not discrimination may extend beyond the actions reviewed, such
less often than once every six months,at which time the contract- corrective action shall include all affected persons.
or's EEO policy and its implementation will be reviewed and
explained. The meetings will be conducted by the EEO Officer. d.The contractor will promptly investigate all complaints of alleged
discrimination made to the contractor in connection with his
b.All new supervisory or personnel office employees will be obligations under this contract, will attempt to resolve such
given a thorough Indoctrination by the EEO Officer,covering all complaints, and will lake appropriate corrective action within a.
major aspects of the contractor's EEO obligations within thirty reasonable time. If the investigation indicates that the
days following their reporting for duty with the contractor. discrimination may affect persons other than the complainant,
such corrective action shall include such other persons. Upon
c.All personnel who are engaged in direct recruitment for completion of each investigation,the contractor will inform every
the projectwill be instructed bythe EEO Officer in the contractor's complainant of all of his avenues of appeal.
procedures for locafing and hiring minority group employees.
6. Training and Promotion:
d. Notices and posters setting forth the contractors EEO
policy will be placed in areas readily accessible to employees, a. The contractor will assist in locating, qualifying, and
applicants for employment and potential employees- increasing the skills of minority group and women employees,and
e. The contractor's EEO policy and the procedures to applicants for employment
implement such policy will be brought to the attention of employ- b. Consistent Wth the contractor's workforce requirements
eas by means of meetings, employee handbooks, or other and as permissible under Federal and State regulations, the
appropriate means. contractor shall make full use of training programs, i.e.,
apprenticeship, and on-the-job training programs for the
4. Recruitment: When advertising for employees,the contrac- geographical area of contract performance. Where feasible,25
for will include in all advertisements for employees the notation: percent of apprentices or trainees in each occupation shall be in
"An Equal Opportunity Employer."All such advertisements will be their first year of apprenticeship or training. In the event a special
placed in publications having a large circulation among minority provision for training is provided under this contract,this subpara-
groups in the area from which the project work force would graph will be superseded as Indicated in the special provision. -
normally be derived.
c.The contractor will advise employees and applicants for
a.The contractor will,unless precluded by a valid bargain- employment of available training programs and entrance
ing agreement,conduct systematic and direct recruitment through requirements for each.
public and private employee referral sources likely to yield
qualified minority group applicants. To meet this requirement,the d.The contractor will periodically review the training and
contractor will identify sources of potential minority group promotion potential of minority group and women employees and
employees,and establish with such identified sources procedures will encourage eligible employees to apply for such training and
whereby minority group applicants may be referred to the promotion.
contractor for employment consideration.
T. Unions: If the contractor relies In whole or in part upon
b.In the event the contractor has a valid bargaining agree- unions as a source of employees,the contractor will use his/her
meet providing for exclusive hiring hall referrals,he is expected to best efforts to obtain the cooperation of such unions to increase
observe the provisions of that agreement to the extent that the opportunities for minority groups and women within the unions,
system permits the contractor's compliance with EEO contract and to effect referrals by such unions of minority and female
provisions. (The DOL has held that where implementations of employees. Actions by the contractor either directly or through a
such agreements have the effect of discriminating against contractor's association acting as agent will include the
minorities or women,or obligates the contractor to do the same, procedures setforth below:
such implementation violates Executive Order 11246. as
amended.) a. The contractor will use best efforts to develop, in
cooperation with the unions,Joint training programs aimed toward
c.The contractor will encourage his present employees to qualifying more minority group members and women for
refer minority group applicants for employment. Information and membership in the unions and increasing the skills of minority
procedures with regard to referring minority group applicants will group employees and women so that they may quality for higher
be discussed with employees. paying employment.
5. Personnel Actions: Wages, working conditions, and b.The contractorwill usebestefforts to incorporatean EEO
employee benefits shall be established and administered, and clause into each union agreement to the end that such union will
personnel actions of every type, including hiring, upgrading, be contractually bound to refer applicants without regard to their
promotion, transfer,demotion, layoff, and termination, shall be race,color,religion,sex,national origin,age or disability.
taken without regard to race,color,religion,sex,national origin,
age or disability. The following procedures shall be followed: c.The contractor is to obtain information as to the referral
practices and policies of the labor union except that to the extent
a.The contraclorwill conduct periodic inspections of project such Information is within the exclusive possession of the labor
sites to insure that working conditions and employee facilities do union and such laborunion refuses to furnish such Information to
not indicate discriminatory treatment of project site personnel. the contractor,the contractor shall so certify to the SHA and shall
set forth what efforts have been made to obtain such Information.
b. The contractor will periodically evaluate the spread of
wages paid within each classification to determine any evidence of d.in the event the union is unable to provide the contractor
Exhibit I -Page 2 of 9 RRQUTRRU BY 23 cFR 633.102
Exhibit I
with a reasonable Sow of minority and women referrals within the (Applicable to all Federal-aid construction contracts and to all
time limit set forth in the collective bargaining agreement, the related subcontracts of$10,000 or more.)
contractor will, through independent recruitment efforts, fill the
employment vacancies without regard to race,color,religion,sex, a. By submission of this bid,the execution of this contract
national origin, age or disability; making full efforts to obtain orsubcontract,or the consummation of this material supplyagree-
qualified and/or qualifiable minority group persons and women. ment or purchase order,as appropriate, the bidder, Federal-aid
(The DOL has held that it shall be no excuse that the union with construction contractor, subcontractor, material supplier, or
which the contractor has a collective bargaining agreement vendor,as appropriate,certifies that the firm does notmaintain or
providing for exclusive referral failed to refer minority employees.) provide for its employees any segregated facilities at any of its
In the event the union referral practice prevents the contractor establishments,and that the firm does not permit its employees to
from meeting the obligations pursuant to Executive Order 11246, perform their services at any location,under its control, where
as amended,and these special provisions,such contractor shall segregated facilities are maintained. The firm agrees that a
immediately notify the SHA. breach of this certification is a violation of the EEO provisions of
this contract. The firm further certifies that no employee will be
8. Selection of Subcontractors,Procurement of Materials denied access to adequate facilities on the basis of sex or
and Leasing of Equipment: The contractor shall not discriminate disability.
on the grounds of race,color,religion,sex,national origin,age or
disability In the selection and retention of subcontractors,including b. As used in this certification, the tens "segregated
procurement of materials and leases of equipment. facilities"means any waiting rooms,work areas,restrooms and
washrooms,restaurants and other eating areas,Itmeclocks,locker
a.The contractor shall notilyall potential subcontractorsand rooms,and other storage or dressing areas,parking lots,drinking
suppliers of his/her EEO obligations under this contract. fountains,recreation or entertainment areas,transportation,and
housing facilities provided for employees which are segregated by
b.Disadvantaged business enterprises(DBE),as defined in explicit directive,or are,in fad,segregated on the basis of race,
49 CFR 23, shall have equal opportunity to compete for and color,religion,national origin,age or disability,because of habit
perform subcontracts which the contractor enters Into pursuant to local custom,or otherwise. The only exception will be for the
thisconiract The contractor will use his bestefforts to solicit bids disabled when the demands for accessibility override (e.g.
from and to utilize DBE subcontractors or subcontractors with disabled parking).
meaningful minoritygroup and female representation among their
employees. Contractors shall obtain lists of DBE construction c. The contractor agrees that it has obtained or will obtain
firms from SHA personnel. identical certification from proposed subcontractors or material
suppliers prior to award of subcontracts or consummation of
c.The contractor will use his best efforts to ensure subcon- material supply agreements of$10,000 or more and that it will
tractor compliance with their EEO obligations. retain such cenifieations In its files.
9. Records and Reports: The contractor shall keep such IV.PAYMENT OF PREDETERMINED MINIMUM WAGE
records as necessary to document compliance with the EEO
requirements. Such records shall be retained fora period of three (Applicable to all Federal-aid construction contracts exceeding
years following completion of the contract work and shall be $2,000 and to all related subcontracts,except for projects located
available at reasonable times and places for inspection by autho- on roadways classified as local roads or rural minor collectors,
rized representatives of the SHA and the FHWA. which are exempt)
a.The records kept by the contractor shall document the 1. General:
following:
a.All mechanics and laborers employed or working upon
(1) The number of minority and non-minority group the site of thework will be paid unconciltionally and not less often
members and women employed In each work classification on the than once a week and without subsequent deduction or rebate on
project; any account(except such payroll deductions as are permitted by
regulations(29 CFR 3)issued by the Secretary of Laborunder the
(2)The progress and efforts being made in cooperation Copeland Act(40 U.S.C.276c))the full amounts of wages and
with unions,when applicable,to increase employment opportuni- bona fide fringe benefits(or cash equivalents thereof)due at time
fies for minorities and women; of payment. The payment shall be computed at wage rates not
less than those contained in the wage determination of the
(3) The progress and efforts being made in locafing, Secretary of Labor(hereinafter"the wage determination')which is
hiring, training, qualifying, and upgrading minority and female attached hereto and made a pars hereof, regardless of any
employees;and contractual relationship which maybe alleged to exist between the
contractor or its subcontractors and such laborers and mechanics.
(4) The progress and efforts being made in securing The wage determination(including any additional classifications
the services of DBE subcontractors or subcontractors with and wage rates conformed under paragraph 2 of(his Section IV
meaningful minority and female representation among their and the DOL poster(WH-1321)or Form FHWA-1495)shall be
employees. posted at all times by the contractor and its subcontractors at the
site of the work in a prominent and accessible place where it win
b.The contractors will submit an annual report to the SHA be easily seen by the workers. For the purpose of this Section,
each July for the duration of the project,indicating the number of contributions made or costs reasonably anticipated for bona fide
minority, women, and non-minority group employees currently fringe benefits under Section 1(b)(2)of the Davis-Bacon Act(40
engaged in each work classification required by the contract work. U.S.C.276a)on behalf of laborers or mechanics are considered
This information isle be reported on Form FHWA-1391. If on-the wages paid to such laborers or mechanics,subject to the provi-
job training is being required by special provision,the contractor sions of Section IV,paragraph 3b,hereof. Also,for the purpose of
will be required to collect and report training data. this Section,regular contributions made or costs incurred formore
than a weekly period (but not less often than quarterly)under
III.NONSEGREGATED FACILITIES plans, funds, or programs, which cover the particular weekly
period,are deemed to be constructively made or incurred during
such weekly period. Such laborers and mechanics shall be paid
Exhibit I-Page 3 of 9 nEQUXRED BY 23 Can 633.102
Exhibit I
the appropriate wage rate and fringe benefits on the wage 3. Payment of Fringe Benefits:
determination for the classification of work actually performed,
without regard to skill,except as provided in paragraphs 4 and 5 a. Whenever the minimum wage rate prescribed in the
of this Section IV. contract for a class of laborers or mechanics Includes a fringe
benefit which is not expressed as an hourly rate,the contractor or
b. Laborers or mechanics performing work in more than subcontractors, as appropriate, shall either pay the benefit as
one classification may be compensated at the rate specified for stated in the wage determination or shall pay another bona fide
each classification for the time actuallyworked therein,provided, fringe benefit or an hourly rase equivalent thereof.
that the employer's payroll records accurately set forth the time
spent in each classification in which work is performed. b. 11 the contractor or subcontractor,as appropriate,does
not make payments to a trustee or other third person,he/she may
c.All rulings and interpretations of the Davia-Bacon AGtand consider as a part of the wages of any laborer or mechanic the
related acts contained in 29 CFR 1,3,and 5 are herein Incorpo- amounlof any costs reasonably anticipated in providing bona fide
rated by reference in this contract. fringe benefits under a plan or program,provided,that the Secre-
tary of Labor has found,upon the written request of the contractor,
2. Classification: that the applicable standards of the Davis-Bacon Act have been
met. The Secretary of Labor may require the contractor to set
a.The SHA contracting officer shall require that any class of aside in a separate account assets for the meeting of obligations
laborers or mechanics employed under the contract,which is not under the plan or program.
listed in the wage determination, shall be classified in
conformance with the wage determination. 4. Apprentices and Trainees(Programs of the U.S.DOL)
and Helpers:
b. The contracting officer shall approve an additional
classification, wage rate and fringe benefits only when the a.Apprentices:
following criteria have been met
(1) Apprentices will be permitted to work at less than
(1) the work to be performed by the additional the predetermined rate for the work they performed when theyare
classification requested is nholperformed bya classification in the employed pursuant to and individually registered in a bona fide
wage determination; apprenticeship program registeredwilh the DOL,Employment and
Training Administration,Bureau of Apprenticeship and Training,or
(2) the additional classification is uWlzed in the area by with a Slate apprenticeship agency recognized bythe Bureau,or if
the construction industry; a person is employed in his/her first 90 days of probationary
employment as an apprentice in such an apprenticeship program,
(3) the proposed wage rate,including any bona fide who is not individually registered in the program, but who has
fringe benefits,hearse reasonable relationship to thewage rates been certified by the Bureau of Apprenticeship and Training ore
contained in the wage determination;and State apprenticeship agency(where appropriate)to be eligible for
probationary employment as an apprentice.
(4) with respect tohelpers,when such a classification
prevails in the area in which the work is performed. (2) The allowable ratio of apprentices to journeyman-
level employees on the job site in any craft classification shall not
c. If the contractor or subcontractors,as appropriate,the be greater than the ratio permitted to the contractor as to the
laborers and mechanics(if known)to be employed in the addition- entire work force under the registered program. Any employee
at classification or their representatives,and the contracting officer listed on a payroll at an apprentice wage rate,who is not regis-
agree on the classification and wage rate(including the amount tered or otherwise employed as stated above,shall be paid not
designated for fringe benefits where appropriate),a report of the less than the applicable wage rate listed in the wage determine-
action taken shall be sent by the contracting officer to the DOL, lion for the classification of work actually performed. In addition,
Administrator of the Wage and Hour Division,Employment Stan- any apprentice performing work on the job site in excess of the
dards Administration,Washington,D.C.20210. The Wage and ratio permitted under the registered program shall be paid not less
Hour Administrator,or an authorized representative,will approve, than the applicable wage rate on the wage determination for the
modify,or disapprove every additional classification action within work actually performed. Where a contractor or subcontractor is
30 days of receipt and so advise the contracting officer or will performing construction on a project in a locality other than that in
notify the contracting officer within the 30-day period that which its program is registered, the ratios and wage rates(ex-
additional time is necessary. pressed in percentages of the journeyman-level hourly rate)
specified in the contractor's or subcontractors registered program
d. In the event the contractor or subcontractors,as appro- shall be observed.
priate,the laborers or mechanics to be employed in the additional
classification or their representatives,and the contracting officer (3) Every apprentice must be paid at not less than the
do not agree on the proposed classification and wage rate rate specified in the registered program for the apprenfice's level
(including the amount designated for fringe benefits, where of progress,expressed as a percentage of the Journeyman-level
appropriate), the contracting officer shall refer the questions, hourly rate specified in the applicable wage determination.
including the views of ail interested parties and the recommends- Apprentices shall be paid fringe benefits in accordance with the
lion of the contracting officer,to the Wage and Hour Administrator provisions of the apprenticeship program. If the apprenticeship
for determination. Said Administrator,oran authorized represent- program does not specify fringe benefits,apprentices must be
tative,will issue a determination within 30 days of receipt and so paid the full amount of fringe benefits listed on the wage determi-
advise the contracting officer or will notify the contracting officer nation for the applicable classification. If the Administrator forthe
within the 30-day period that additional time is necessary Wage and Hour Division determines that a different practice
prevails for the appllcable apprentice classification,fringes shall
e. The wage rate(Including fringe benefits where appropri- be paid in accordance with that determination.
ate)determined pursuant to paragraph 2c or 2d of this Section IV
shall be pald to all workers performing work in the additional (4) In the event the Bureau of Apprenticeship and
classification from the firs)day on which work is performed in the Training, or a Stale apprenticeship agency recognized by the
classification. Bureau,withdraws approval of an apprenticeship program, the
contractor or subcontractor will no longer be permitted to utilize
Exhibit I-Page 4 of 9 REQUIRED BY 23 CPR 633.102
Exhibit I
apprentices at less than the applicable predetermined rate for the be withheld, from the contractor or subcontractor under this
cornparablework performed by regular employees until an accept- contract or any other Federal contract with the same prime
able program is approved. contractor, or any other Federally-assisted contract subject to
Davis-Bacon prevailing wage requirements which is held by the
b.Trainees: same prime contractor, as much of the accrued payments or
advances as may be considered necessary to pay laborers and
(1) Exceptas provided in 29 CFR 5.16,tralneeswill not mechanics, including apprentices, trainees, and helpers, em-
be permitted to work at less than the predetermined rate for the ployed by the contractor or any subcontractor the full amount of
work performed unless they are employed pursuant to and wages required by the contract. In the event of fallure to pay any
individually registered in a program which has received prior laborer or mechanic,including anyapprentice,trainee,or helper,
approval, evidenced by formal certification by the DOL, employed or working on the site of the work, all or part of the
Employment and Training Administration. wages required by the contract,the SHA contracting officer may,
after written notice to the contractor,take such action as may be
(2)The ratio of trainees tojourneyman-level employees necessary to cause the suspension of any further payment,
on the job site shall not be greater than permitted under the plan advance,or guarantee of funds until such violations have ceased.
approved by the Employment and Training Administration. Any
employee listed on the payroll at a trainee rate who is not 7. Overtime Requirements:
registered and participating in a training plan approved by the
Employment and Training Administration shall be paid not less No contractor or subcontractor contracting for any part of
than the applicable wage rate on the wage determination for the the contract work which may require or involve the employment of
classification of work actually performed. In addition,any trainee laborers,mechanics,watchmen,or guards(including apprentices,
performing work on the job site in excess of the ratio permitted trainees, and helpers described in paragraphs 4 and 5 above)
under the registered program shall be paid not less than the shall require or permit any laborer,mechanic,watchman,crguard
applicable wage rate on the wage determination for the work in any workweek in which hefshe is employed on such work,to
actually performed, work in excess of 40 hours in such workweek unless such laborer,
mechanic,watchman,or guard receives compensation at a rate
(3) Every trainee must be paid at not less than the rate not less than oneand-one-half times his/her basic rate of pay for
specified in the approved program for his/her level of progress, all hours worked in excess of 40 hours in such workweek.
expressed as a percentage of the journeyman-level hourly rate
specified in the applicable wage determination. Trainees shall be 8. Violation:
paid fringe benefits in accordance with the provisions of the
trainee program. If the trainee program does not mention fringe Liability for Unpaid Wages; Liquidated Damages: In the
benefits,trainees shall be paid the full amount of fringe benefits event of any violation of the clause set forth in paragraph 7 above,
listed on the wage determination unless the Administrator of the the contractor and any subcontractor responsible thereof shall be
Wage and Hour Division determines that there is an apprentice- liable to the affected employee for his/her unpaid wages. In
ship program associated with the corresponding journeyman-level addition,such contractor and subcontractor shall be liable to the
wage rate on the wage determination which provides for less than United States(in the case of work done under contract for the
full fringe benefits for apprentices, in which case such trainees District of Columbia or a territory, to such District or to such
shall receive the same fringe benefits as apprentices. territory)for liquidated damages. Such liquidated damages shall
be computed with respect to each individual laborer,mechanic,
(4) in the event the Employment and Training watchman,or guard employed in violation of the clause set forth in
Administration withdraws approval of a training program, the paragraph 7.In the sum of$10 for each calendar day on which
contractor or subcontractor will no longer be permitted to utilize such employee was required or permitted to work In excess of the
trainees at less than the applicable predetermined rate for the standard work week of 40 hours without payment of the overtime
work performed until an acceptable program is approved. wages required by the clause set forth in paragraph 7.
c,Helpers: 9. Withholding for Unpaid Wages and Liquidated Damages:
Helpers will be permitted to work on a project if the The SHA shall upon its own action or upon written request of
helper classification is specified and defined on the applicable any authorized representative of the DOL withhold,or causeto be
wage determination or is approved pursuant to the conformance withheld,from any monies payable on accountofwork performed
procedure setforth in Section IV.2. Any worker listed on a payroll by the contractor or subcontractor under any such contract or any
at a helper wage rate, who Is not a helper under a approved other Federal contract with the same prime contractor, or any
definition,shall be paid notlessthan the applicable wage rate on other Federally-assisted contract subject to the Contract Work
the wage determination for the classification of work actually per- Hours and Safety Standards Act,which is held by the same prime
formed. contractor,such sums as may be determined to be necessary to
satisfy any liabilities of such contractor or subcontractor for unpaid
5. Apprentices and Trainees(Programs of the U.S.DOT): wages and liquidated damages as provided in the clause setforth
in paragraph 8 above.
Apprentices and trainees working under apprenticeship and
skill training programs which have been certified by the Secretary V. STATEMENTS AND PAYROLLS
of Transportation as promoting EEO in connection with Federal-
aid highway construction programs are not subject to the require- (Applicable to all Federal-aid construction contracts exceeding
ments of paragraph 4 of this Section IV. The straight time hourly $2,000 and to all related subcontracts,except forprojects located
wage rates forapprenfices and trainees under such programswill on roadways classified as local roads or rural collectors,which are
be established by the particularprograms. Theratioofapprentic- exempt.)
as and trainees to journeymen shall not be greater than permitted
by the terms of the particular program. 1. Compliance with Copeland Regulations(29 CFR 3):
6. Withholding: The contractor shall comply with the Copeland Regulations of
The SHA shall upon its own action or upon written request the Secretary of Labor which are herein incorporated by reference.
of an authorized representative of the DOL withhold,or cause to
Exhibit I - Page 5 of 9 REQUIRED BY 23 CFR 633.102
Exhibit I
2. Payrolls and Payroll Records:
e.The weekly submission of a properly executed certifies-
a. Payrolls and basic records relating thereto shall be tion set forth on the reverse side of Optional Form WH-347 shall
maintained by the contractor and each subcontractor during the satisfy the requirement for submission of the 'Statement of
course of the work and preserved for a period of 3 years from the Compliance required by paragraph 2d of this Section V.
dale of completion of the contract for all laborers, mechanics,
apprentices,trainees,watchmen,helpers,and guards working at I.The falsification of any of the above certifications may
the site of the work. subject the contractor to civil or criminal prosecution under 18
U.S.C. 1001 and 31 U.S.C.231.
b. The payroll records shall contain the name, social
security number,and address of each such employee;his or her g. The contractor or subcontractor shall make the records
correct classification;hourly rates of wages paid(including rates of required under paragraph 2b of this Section V available for
contributions or costs anticipated for bona fide fringe benefits or inspection,copying,ortranscription byauthorized representatves
cash equivalent thereof the types described in Section 1(b)(2)(B) of the SHA,the FHWA,or the DOL,and shall permit such repre-
of the Davis Bacon Act); daily and weekly number of hours senlatives to interview employeesduring working hours on lhejob.
worked;deductions made;and actual wages paid. In addition,for If the contractor or subcontractor fails to submit the required
Appalachian contracts,the payroll records shall contain a notation records or to make them available,the SHA,the FHWA,the DOL,
indicating whether the employee does, or does not, normally or all may,after written notice to the contractor,sponsor,applicant,
reside in the labor area as defined in Attachment A,paragraph 1. or owner,take such actions as may be necessary to cause the
Whenever the Secretary of Labor, pursuant to Section IV, suspension of any further payment,advance, or guarantee of
paragraph 3b, has found that the wages of any laborer or funds. Furthermore,failure to submit the required records upon
mechanic include the amountof anycosts reasonably anticipated request or to make such records available may be grounds for
in providing benefits under plan or program described in Section debarment action pursuant to 29 CFR 5.12.
1(b)(2XB) of the Davis Bacon Act, the contractor and each
subcontractor shall maintain recordswhich show that the commit- VI.RECORD OF MATERIALS,SUPPLIES,AND LABOR
men[to provide such benefits is enforceable, that the plan or
program is financially responsible,that the plan or program has 1. On all Federal-aid contracts on the National Highway
been communicated in writing to the laborers or mechanics System,except those which provide solely for the installation of
affected,and show the cost anticipated or the actual cost incurred protective devices at railroad grade crossings,those which are
in providing benefits. Contractors or subcontractors employing constructed on a force account or direct labor basis, highway
apprentices or trainees under approved programs shall maintain beautification contracts, and contracts for which the total final
written evidence of the registration of apprentices and trainees, construction cost for roadway and bridge is less than$1,000,000
and ratios and wage rates prescribed in the applicable programs. (23 CFR 635)the contractor shall:
c. Each contractor and subcontractor shall furnish,each a- Become familiar with the list of specific materials and
week in which any contract work is performed,to the SHA resident supplies contained in Form FHWAA7, "Statement of Materials
engineer a payroll of wages paid each of its employees(including and Labor Used by Contractor of Highway Construction involving
apprentices,trainees,and helpers,described in Section IV,para- Federal Funds;prior to the commencement of work under this
graphs 4 and 5, and watchmen and guards engaged on work contract.
during the preceding weekly payroll period).The payroll submitted
shall set out accurately and completely all of the Information b. Maintain a record of the total cost of all materials and
required to be maintained under paragraph 2b of this Section V. supplies purchased for and incorporated in the work,and also of
This information may be submitted in any form desired. Optional the quantities of those specific materials and supplies listed on
Form WH-347 is available for this purpose and maybe purchased Form FHWA-47,and in the units shown on Form FHWAA7.
from the Superintendent of Documents(Federal stock number
029-005-0014-1).U.S.Government Printing Office,Washington, c. Furnish,upon the completion of the contract.to the SHA
D.C.20402. The prime contractor is responsible for the submis- resident engineer on Form FHWA-47 together with the data
sion of copies of payrolls by all subcontractors. required in paragraph 1 b relative to materials and supplies,afinal
labor summary of all contract work indicating the total hours
it. Each payroll submitted shall be accompanied by a worked and the total amount earned.
"Statement of Compliance;signed by the contractor or subcon-
tractor or his/her agent who pays or supervises the payment of the 2. At the prime contractor's option, either a single report
persons employed under the contract and shall certify the follow- covering all contract work or separate reports for the contractor
ing: and for each subcontract shall be submitted.
(1) that the payroll for the payroll period contains the VII.SUBLETTING OR ASSIGNING THE CONTRACT
information required to be maintained under paragraph 2b of this
Section V and that such information is correct and complete; 1. The contractor shall perform with Its own organization
contract work amounting to not less than 30 percent(or a greater
(2) that such laborer or mechanic (including each percentage if specified elsewhere in the contract) of the Iota)
helper,apprentice,and trainee)employed on the contract during original contract price,excluding any specialty items designated by
the payroll period has been paid the full weekly wages earned, the State. Specialty Items maybe performed by subcontract and
without rebate,either directly or indirectly,and that no deductions the amount of any such specialty items performed may be
have been made either directly or indirectly from the full wages deducted from the total original contract price before computing
earned, other than permissible deductions as set forth in the the amount of work required to be performed by the contractor's
Regulations,29 CFR 3; own organization(23 CFR 635).
(3)that each laborer or mechanic has been paid not a. 'Its own organization"shall be construed to include only
less that the applicable wage rate and fringe benefits or cash workers employed and paid directly by the prime contractor and
equivalent for the classification of worked performed,as specified equipment owned or rented by the prime contractor, with or
In the applicable wage determination incorporated into the without operators. Such term does not include employees or
contract. equipment of a subcontractor, assignee,or agent of the prime
contractor.
Exhibit I-Page 6 of 9 REQUIRED BY 23 CFR 633.102
Exhibit I
violation of Federal law. To prevent any misunderstanding
b. -Specialty Items" shall be construed to be limited to regarding the seriousness of these and similar acts,the following
work that requires highly specialized knowledge, abilities, or notice shall be posted on each Federal-aid highway project(23
equipment not ordinarily available in the type of contracting CFR 635)in one or more places where it is readily available to all
organizations qualified and expected to bid on the contract as a persons mncemed with the project:
whole and in general are to be limited to minor components of the
overall contract. NOTICE TO ALL PERSONNEL ENGAGED ON FEDERAL-AID
HIGHWAY PROJECTS
2. The contract amount upon which the requirements set forth
in paragraph 1 of Section VII is computed includes the cost of 18 U.S.C.1020 reads as follows:
material and manufactured products which are to be purchased or
produced by the contractor under the contract provisions. "Whoever,being an officer,agent,or employee of the United
States,a ofany State or Territory,or whoever,whethera person,
3. The contractor shall furnish(a)a competent superintendent association, firm, or corporation, knowingly makes any false
or supervisor who is employed by the firm,has full authority to statement,false representation,orfatse report as to the character,
direct performance of the work in accordance with the contract quality,quantity,or cost ofthe material used or to be used,or the
requirements, and is in charge of all construction operations quantity or quality of the work performed orto be performed,orthe
(regardless of who performs the work)and(b)such other of its cost!hereof in connection with the submission of plans, maps,
own organizational resources (supervision, management, and specifications,contracts,or costs of construction on any highway
engineering services)as the SHA contracting officer determines is or related project submitted for approval to the Secretary of
necessary to assure the performance of the contract. Transportation;or
4. No portion of the contract shall be sublet, assigned or Whoever knowingly makes any false statement, false
otherwise disposed of except with the written consent of the SHA representation, false report or false claim with respect to the
contracting officer,or authorized representative,and such consent character. uality,quantify,or cost of
any when given shall not be construed to relieve the contractor of any ,ormaterialslurnished or ro b be furnished,In connection
responsibility responsibility for the fulfillment of the contract. Written consent performed,
will be given only after the SHA has assured that each subcontract with the construction of any highway or related project approved
is evidenced in writing and that it contains all pertinent provisions by the Secretary of Transportation;or
and requirements of the prime contract Whoever knowingly makes any false statement or false
Vill.SAFETY:ACCIDENT PREVENTION representation as to material fact in any statement,certificate,or
report submitted pursuant to provisions of the Federal-aid Roads
1. In the performance of this contract the contractor shall Act approved July 1. 1916, (39 Stat. 356), as amended and
comp)ywilh all applicable Federal,State,and locallawsgoveming supplemented;
safety,health,and sanitation(23 CFR 635). The contractor shall
provide all safeguards,safety devices and protective equipment Shall be fined not more that$10,000 or imprisoned not more
and take any other needed actions as it determines,or as the SHA than 5 years or both."
contracting officer may determine,to be reasonably necessary to
protect the life and health of employees on thejob and the safety X. IMPLEMENTATION OF CLEAN AIR ACT AND FEDERAL
of the public and to protect properly in connection with the WATER POLLUTION CONTROL ACT
performance of the work covered by the contract.
(Applicable to all Federal-aid construction contracts and to all
2. It is a condition of this contract, and shall be made a related subcontracts of$1 D0,000 or more.)
condition of each subcontract,which the contractor enters into
pursuant to this contract,that the contractor and any subcontmdor By submission of this bid or the execution of this contract, or
shall not permit any employee,in performance of the contract,to subcontract,as appropriate,the bidder,Federal-aid construction
work in surroundings or under c«ulitions which are unsanitary, contractor,or subcontractor,as appropriate,will be deemed 10
hazardous or dangerous to his/her health or safety,as determined have stipulated as follows:
under construction safety and health standards(29 CFR 1926)
promulgated by the Secretary of Labor, in accordance with 1. That any facility that is or will be utilized in the performance of
Section 107 of the Contract Work Hours and Safety Standards Act this contract,unless such contract is exempt under the Clean Air
(40 U.S.C.333). Act.as amended(42 U.S.C.1857 at sea.,as amended by Pub.L.
91-604).and under the Federal Water Pollution Control Act,as
3. Pursuant to 29 CFR 1926.3,It is a condition of this contract amended(33 U.S.C.1251 e1seq.,as amended by Pub.L.92500),
that the Secretary of Labor or authorized representative thereof, Executive Order 11738,and regulations in Implementation thereof
shall have right of entry to any site of contract performance to (40 CFR 15)is not listed,on the dale of contract award,on the
inspect or investigate the matter of compliance with the construe- U.S. Environmental Protection Agency (EPA) List of Violating
tan safety and health standards and to carryout the duties of the Facilities pursuant to 40 CFR 15.20.
Secretary under Section 107 of the Contract Work Hours and
Safety Standards Act(40 U.S.C.333). 2. That the firm agrees to comply and remain in compliance with
all the requirements of Section 114 of the Clean Air Act and
IX. FALSE STATEMENTS CONCERNING HIGHWAY Section 308 of the Federal Water Pollution Control Act and all
PROJECTS regulations and guidelines listed thereunder.
In order to assure high quality and durable construction in 3. That The firm shall promptly notify the SHA of the receipt of any
conformity with approved plans and specifications and a high communication from the Director, Office of Federal Activities,
degree of reliability on statements and representations made by EPA, indicating that a facility that is or will be utilized for the
engineers, contractors, suppliers, and workers on Federal-aid contract is under consideration to be listed on the EPA List of
highway projects,it is essential thataA peisonsconcemedvrith the Violating Facilities,
project perform their functions as carefully, thoroughly, and
honestly as possible. Willful falsification,distortion,or misrepre- 4. That the firm agrees to include or cause to be included the
sentation with respect to any facts related to the project is a requirements of paragraph 1 through 4 of this Section X in every
Exhibit I -Page 7 of 9 REQUIRED By 23 CFR 633.102 -.-
Exhibit I
nonexempt subcontract,and further agrees to take such action as Federal Procurement or Non-procurement Programs' (Non-
the government may direct as a means of enforcing such procurement List) which is compiled by the General Services
requirements. Administration.
XI.CERTIFICATION REGARDING DEBARMENT,SUSPENSION, I. Nothing contained in the foregoing shall be construed to
INELIGIBILITY AND VOLUNTARY EXCLUSION require establishment of a system of records in order to render in
good faith the certification required by this clause.The knowledge
1. Instructions for Certification - Primary Covered and information of participant is not required to exceed that which
Transactions: is normally possessed by a prudent person in the ordinary course
of business dealings.
(Applicable to all Federal-aid contracts-49 CFR 29)
j.Except for transactions authorized under paragraph f of
a.By signing and submitting this proposal,the prospective these instructions, if a participant in a covered transaction
primary participant Is providing the certification set out below, knowingly enters into a lower tier covered transaction with a
person who is suspended, debarred, ineligible, or voluntarily
b.The inability of a person to provide the certification setout excluded from participation in this transaction,in addition to other
below will not necessarily result in denial of participation in this remedies available to the Federal Government,the department or
covered transaction. The prospective participant shall submit an agency may terminate this transaction for cause or default.
explanation of why it cannot provide the certification set out below.
The certification or explanation will be considered in connection
""with the department or agency's determination whether to enter
into this transaction. However,failure of the prospective primary
participant to fumish a certification or an explanation shall Certification Regarding Debarment,Suspension,
disqualify such a person from participation in this transaction. Ineligibility and Voluntary Exclusion--Primary Covered
Transactions
c.The certification in this clause is a material representation
of fact upon which reliance was placed when the department or 1. The prospective primary participant certifies to the best of its
agency determined to enter into this transaction. If it is later knowledge and belief,that it and its principals:
determined that the prospective primary participant knowingly
rendered an erroneous certification,in addition to other remedies a. Are not presently debarred,suspended,proposed for
available to the Federal Government,the department or agency debarment, declared ineligible, or voluntarily excluded from
may terminate this transaction for cause of default. covered transactions by any Federal department or agency;
it.The prospective primary participant shall provide immedi- b. Have not within a 3-year period preceding this proposal
ate written notice to the department or agency to whom [his been convicted of or had a civil judgment rendered against them
proposal Is submitted If any time the prospective primary partici- for commission of fraud or a criminal offense in connection with
pant teams that its catfication was erroneous when submifed or obtaining,attempting to obtain,or performing a public(Federal,
has become erroneous by reason of changed circumstances. State or focal)transaction or contract under a public transaction;
violation of Federal or Stale antitrust statutes or commission of
e. The terms "covered transaction," "debarred," embezzlement,theft,forgery,bribery,falsification or destruction of
"suspended," "ineligible," 'lower tier covered transaction' records,making false statements,or receiving stolen property;
"participant,"'person'"primary covered transaction,""principal,"
"proposal,"and"voluntarily excluded,"as used in this clause,have c. Are not presently indicted for or otherwise criminally or
the meanings set out in the Definitions and Coverage sections of civilly charged by a governmental entity(Federal,State or local)
rules implementing Executive Order 12549. You may contact the with commission of any of the offenses enumerated in paragraph
department or agency to which this proposal is submitted for lb of this certification;and
assistance in obtaining a copy of those regulations.
d. Have not within a 3-year period preceding this
L The prospective primary participant agrees by submitting application/proposal had one or more publictransactions(Federal,
this proposal that,should the proposed covered transaction be State or local)terminated for cause or default.
entered Into,it shall not knowingly enter Into anylower tier covered
transaction with a person who is debarred,suspended,declared 2. Where the prospective primary participant Is unable to certify
Ineligible,or voluntarily excluded from participation in this covered to any of the statements in this certification, such prospective
transaction, unless authorized by the department or agency participant shall attach an explanation to this proposal.
entering into this transaction.
g. The prospective primary participant further agrees by
submitting this proposal that it will include the clause titled
'Certification Regarding Debarment,Suspension,Ineligibiliryand 2. Instructions for Certification - Lower Tier Covered
Voluntary Exclusion-Lower Tier Covered Transaction,"provided by Transactions:
the department or agency entering into this covered transaction,
without modification,in all lower tier covered transactions and in (Applicable to all subcontracts,purchaseorders and other lower
all solicitations for lower tier covered transactions. tier transactions of$25,000 or more-49 CFR 29)
h.A participant in a covered transaction may rely upon a a.By signing and submitting this proposal,the prospective
certification of a prospective participant in a lower tier covered lower ter is providing the certification set out below.
transaction that is not debarred,suspended,Ineligible,or volun-
tarily excluded from the covered transaction,unless it knows that b.The certification In this clause Is a material representation
the certification is erroneous. A participant may decide the of fact upon which reliance was placed when this transaction was
method and frequency by which it determines the eligibility of its enteredinto. if itls laterdetermined that the prospectivelower fier
principals. Each participant may,but is not required to,check the participant knowingly rendered an erroneous certification, in
non-procurement portion of the"Lists of Parties Excluded From addition to other remedies available to the Federal Government,
Exhibit I-Page 8 of 9 REQUIRED BY 23 CPR 633.102
I
Exhibit I
the department,or agency with which this transaction originated certify to any of the statements in this certification,such prospec-
may pursue available remedies, including suspension and/or tive participant shall attach an explanation to this proposal.
debarment.
c. The prospective lower tier participant shall provide •"'"•
immediate written notice to the person to which this proposal is XII.CERTIFICATION REGARDING USE OF CONTRACT FUNDS
submitted if at any time the prospective lower tier participant ORLOBBYING
learns that its certification was erroneous by reason of changed
circumstances. (Applicable to all Federal-aid construction contracts and to all
related subcontracts which exceed$100,000-49 CFR 20)
d. The terms "covered transaction," "debarred,"
"suspended," "ineligible,' 'primary covered transaction," 1. The prospective participant certifies,by signing and submll-
"participant," "person," "principal," "proposal," and "voluntarily ting this bid or proposal,to the best of his or her knowledge and
excluded:as used in this clause,have the meanings set out in belief,that:
the Definitions and Coverage sections of rules implementing
Executive Order 12549. You may contact the person to which this a. No Federal appropriated funds have been paid or will be
proposal is submitted for assistance in obtaining a copy of those paid, by or on behalf of the undersigned, to any person for
regulations. influencing or attempting to influence an officer or employee of
any Federal agency,a Member of Congress,an officer or employ-
e. The prospective lower tier participant agrees by as of Congress, or an employee of a Member of Congress in
submitting this proposal that, should the proposed covered connection with the awarding of any Federal contract,themaking
transaction be entered Into,It shall not knowingly enter into any of any Fedeal grant,the making of any Federal loan,the entering
lower tier covered transaction with a person who is debarred, into of any cooperative agreement,and the extension,continua-
suspended, declared ineligible, or voluntarily excluded from tion,renewal,amendment,or modification of any Federal contract,
participation in this covered transaction.unless authorized by the grant,loan,or cooperative agreement.
department or agencywith which this transaction originated.
b- If any funds other than Federal appropriated funds have
f. The prospective lower tier participant further agrees by been paid orwill be paid to any person for influencing orattempt-
submitting this proposal that it will Include this clause tilled ing to influence an officer or employee of any Federal agency,a
"Certification Regarding Debarment,Suspension,Ineligibility and Member of Congress,an officer or employee of Congress,or an
Voluntary Exclusion-Lower Tier Covered Transaction,"without employee of a Member of Congress in connection with this
modification, in all lower tier covered transactions and In all Federal contract, grant, loan, or cooperative agreement, the
solicitations for lower Gar covered transactions. undersigned shall complete and submit Standard Form-LLL,
"Disclosure Form to Report Lobbying," in accordance with its
g.A participant in a covered transaction may rely upon a instructions.
certification of a prospective participant in a lower tier covered
transaction that is not debarred,suspended,ineligible,or volun- 2. This certification is a material representation of fact upon
tarily excluded from the covered transaction,unless it knows that which reliance was placed when this transaction was made or
the certification is erroneous. A participant may decide the entered into. Submission of this certification is a prerequisite for
method and frequency by which it determines the eligibility of Its making or entering into this transaction imposed by 31 U.S.C.
principals. Each participant may,but is not required to,check the 1352. Any person who fails to file the required certification shall
Non-procurement List be subject to a civil penalty of not less than$10,000 and not more
than$100,000 for each such failure.
h.Nothing contained in the foregoing shall be construed to
require establishment of a system of records in order to render in 3. The prospective participant also agrees by submitting his or
good failh the certification required"is clause.The knowledge her bid or proposal that he or she shall require that the language
and information of participant is not required to exceed that which of this certification be included In all lower tier subcontracts,which
is normally possessed by a prudent person in the ordinary course exceed $100,000 and that all such recipients shall certify and
of business dealings. disclose accordingly.
I. Except for transactions authorized under paragraph a of
these instructions, if a participant in a covered transaction
knowingly enters into a lower tier covered transaction with a
person who is suspended, debarred, Ineligible, or voluntarily
excluded from participation in this transaction,in addition to other
remedies available to the Federal Government,the department or
agency with which this transaction originated may pursue
available remedies,including suspension and/or debarment.
Certification Regarding Debarment,Suspension,
Ineligibility and Voluntary Exclusion.-Lower Tier Covered
Transactions:
1.The prospective lower tier participant certifies,by submission
of this proposal, that neither it nor its principals is presently
debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from participation in this
transaction by any Federal department or agency-
2- Where the prospective lower tier participant is unable to
Exhibit I-Page 9 of 9 REQUIRED BY 23 CFR 633-102 --
Exhibit J
FEDERAL REQUIREMENTS
Federal laws and regulations that may be applicable to the Work include:
A. The "Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local
Governments(Common Rule),at 49 Code of Federal Regulations,Part 18,except to the extent that other applicable
federal requirements (including the provisions of 23 CFR Parts 172 or 633 or 635) are more specific than
provisions of Part 18 and therefore supersede such Part 18 provisions. The requirements of 49 CFR 18 include,
without limitation:
1.the Local Agency/Contractor shall follow applicable procurement procedures,as required by section 18.36(d);
2. the Local Agency/Contractor shall request and obtain prior CDOT approval of changes to any subcontracts in the
manner, and to the extent required by, applicable provisions of section 18.30;
3. the Local Agency/Contractor shall comply with section 18.37 concerning any sub-grants;
4.to expedite any CDOT approval,the Local Agency/Contractor's attorney,or other authorized representative,shall
also submit a letter to CDOT certifying Local Agency/Contractor compliance with section 18.30 change order
procedures,and with 18.36(d)procurement procedures,and with 18.37 sub-grant procedures,as applicable;
5.the Local Agency/Contractor shall incorporate the specific contract provisions described in 18.36(i)(which are also
deemed incorporated herein)into any subcontract(s)for such services as terms and conditions of those subcontracts.
B. Executive Order 11246 of September 24, 1965 entitled "Equal Employment Opportunity," as amended by
Executive Order 11375 of October 13, 1967 and as supplemented in Department of Labor regulations(41 CFR Chapter
60)(All construction contracts awarded in excess of$10,000 by grantees and their contractors or sub-grantees).
C. The Copeland"Anti-Kickback"Act(18 U.S.C. 874)as supplemented in Department of Labor regulations(29
CFR Part 3)(All contracts and sub-grants for construction or repair).
D. The Davis-Bacon Act(40 U.S.C.276a to a-7)as supplemented by Department of Labor regulations(29 CFR
Part 5)(Construction contracts in excess of$2,000 awarded by grantees and sub-grantees when required by Federal
grant program legislation. This act requires that all laborers and mechanics employed by contractors or sub-contractors
to work on construction projects financed by federal assistance must be paid wages not less than those established for
the locality of the project by the Secretary of Labor).
E. Sections 103 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 327-330) as
supplemented by Department of Labor regulations(29 CFR Part 5). (Construction contracts awarded by grantees and
sub-grantees in excess of$2,000, and in excess of$2,500 for other contracts which involve the employment of
mechanics or laborers).
F. Standards,orders,or requirements issued under section 306 of the Clear Air Act(42 U.S.C. 1857(h),section
508 of the Clean Water Act (33 U.S.C. 1368). Executive Order 11738, and Environmental Protection Agency
regulations (40 CFR Part 15)(contracts, subcontracts, and sub-grants of amounts in excess of$100,000).
G. Mandatory standards and policies relating to energy efficiency which are contained in the state energy
conservation plan issued in compliance with the Energy Policy and Conservation Act(Pub. L. 94-163).
H. Office of Management and Budget Circulars A-87, A-21 or A-122, and A-102 or A-110, whichever is
applicable.
I. The Hatch Act(5 USC 1501-1508)and Public Law 95-454 Section 4728. These statutes state that federal
Exhibit J—Page 1 of 3
Exhibit J
funds cannot be used for partisan political purposes of any kind by any person or organization involved in the
administration of federally-assisted programs.
J. 42 USC 6101 et sea.42 USC 2000d,29 USC 794,and implementing regulation,45 C.F.R.Part 80 et.sea..
These acts require that no person shall,on the grounds of race, color,national origin,age,or handicap,be excluded
from participation in or be subjected to discrin ination in any program or activity funded,in whole or part,by federal
funds;
K. The Americans with Disabilities Act (Public Law 101-336; 42 USC 12101, 12102, 12111-12117, 12131-
12134, 12141-12150, 12161-12165, 12181-12189, 12201-12213 47 USC 225 and 47 USC 611.
L. The Uniform Relocation Assistance and Real Property Acquisition Policies Act,as amended(Public Law 91-
646, as amended and Public Law 100-17, 101 Stat. 246-256). (If the contractor is acquiring real property and
displacing households or businesses in the performance of this contract.)
M. The Drug-Free Workplace Act(Public Law 100-690 Title V,subtitle D,41 USC 701 et seg.)-
N. The Age Discrimination Act of 1975,42 U.S.C. Sections 6101 et. sea. and its implementing regulation, 45
C.F.R. Part 91; Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. 794, as amended, and implementing
regulation 45 C.F.R.Part 84.
O. 23 C.F.R. Part 172,concerting"Administration of Engineering and Design Related Contracts".
P. 23 C.F.R Part 633,concerning 'Required Contract Provisions for Federal-Aid Construction Contracts".
Q. 23 C.F.R. Part 635,concerning"Construction and Maintenance Provisions".
R. Title VI of the Civil Rights Act of 1964 and 162(a)of the Federal Aid Highway Act of 1973. The
requirements for which are shown in the Nondiscrimination Provisions,which are attached hereto and made a part
hereof.
S. Nondiscrimination Provisions:
In compliance with Title VI of the Civil Rights Act of 1964 and with Section 162(a)of the Federal Aid Highway Act of
1973,the Contractor,for itself, its assignees and successors in interest,agree as follows:
I. Compliance with Regulations. The Contractor will comply with the Regulations of the Department of
Transportation relative to nondiscrimination in Federally assisted programs of the Department of Transportation(Title
49,Code of Federal Regulations,Part 21,hereinafter referred to as the"Regulations"),which are herein incorporated
by reference and made a part of this contract.
2. Nondiscrimination. The Contractor,with regard to the work performed by it after award and prior to
completion of the contract work,will not discriminate on the ground ofrace,color,sex,mental or physical handicap or
national origin in the selection and retention of Subcontractors, including procurement of materials and leases of
equipment. The Contractor will not participate either directly or indirectly in the discrimination prohibited by Section
21.5 of the Regulations,including employment practices when the contract covers a program set forth in Appendix C of
the Regulations.
Exhibit J—Page 2 of 3
._ .. . . . _ . . _
Exhibit J
3. Solicitations for Subcontracts,Including Procurement of Materials and Equipment.In all solicitations
either by competitive bidding or negotiation made by the Contractor for work to be performed under a subcontract,
including procurement of materials or equipment, each potential Subcontractor or supplier shall be notified by the
Contractor of the Contractor's obligations under this contract and the Regulations relative to nondiscrimination on the
ground of race,color,sex,mental or physical handicap or national origin.
4. Information and Reports. The Contractor will provide all information and reports required by the
Regulations,or orders and instructions issued pursuant thereto and will permit access to its books,records,accounts,
other sources of information and its facilities as may be determined by the State or the FHWA to be pertinent to
ascertain compliance with such Regulations,orders and instructions. Where any information required of the Contractor
is in the exclusive possession of another who fails or refuses to furnish this information,the Contractor shall so certify
to the State,or the FHWA as appropriate and shall set forth what efforts have been made to obtain the information.
S. Sanctions for Noncompliance. In the event of the Contractor's noncompliance with the
nondiscrimination provisions of this contract, the State shall impose such contract sanctions as it or the FHWA may
determine to be appropriate,including,but not limited to:
a.Witbholdin g of payments to the Contractor under the contract until the Contractor complies,and/or;
b.Cancellation,termination or suspension of the contract,in whole or in part.
6. Incorporation of Provisions. The Contractor will include the provisions of paragraphs A through F in
every subcontract, including procurement of materials and leases of equipment,unless exempt by the Regulations,
orders,or instructions issued pursuant thereto. The Contractor will take such action with respect to any subcontract or
procurement as the State or the FHWA may direct as a means of enforcing such provisions including sanctions for
noncompliance; provided, however, that, in the event the Contractor becomes involved in, or is threatened with,
litigation with a Subcontractor or supplier as a result of such direction,the Contractor may request the State to enter into
such litigation to protect the interest of the State and in addition,the Contractor may request the FHWA to enter into
such litigation to protect the interests of the United States.
Exhibit J —Page 3 of 3
ATTACHMENT 2
North College CMAQ & Enhancement Project Area Map
October 2008
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RESOLUTION 2008-093
OF THE COUNCIL OF THE CITY OF FORT COLLINS
AUTHORIZING THE MAYOR TO EXECUTE AN INTERGOVERNMENTAL
AGREEMENT BETWEEN THE CITY AND THE COLORADO DEPARTMENT OF
TRANSPORTATION WHEREBY THE CITY WILL RECEIVE A "CMAQ" GRANT AND
AN ENHANCEMENT PROGRAM GRANT FOR THE NORTH COLLEGE
AVENUE/US287 IMPROVEMENT PROJECT
WHEREAS, the Colorado Department of Transportation ("CDOT") and the North Front
Range Metropolitan Planning Organization have awarded the City a Congestion Mitigation and Air
Quality ("CMAQ") grant and an Enhancement Program grant in order to provide improvements
along North College Avenue from the Poudre River to the Conifer/Hickory Street intersection,with
each grant being in the sum of$250,000; and
WHEREAS, additional funds in the amount of$417,000 are available from the "Building
on Basics" funds for the fiscal period 2008-09, and additional "Building on Basics" funds are
available in the amount of$83,000 as a part of the 2010-11 fiscal period; and
WHEREAS, these grants, in the aggregate sum of$500,000, will help fund the planning,
design, engineering,right-of-way acquisition and construction costs for the North College Avenue
improvements,targeting bicycle and pedestrian improvements and streetscape improvements along
the corridor; and
WHEREAS, the City Council has determined that it is in the best interests of the City that
the Mayor be authorized to execute an intergovernmental agreement with CDOT in order for the City
to receive such grants.
NOW,THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT
COLLINS that the Mayor is hereby authorized to execute an intergovernmental agreement with the
Colorado Department of Transportation in order to enable the City to receive a CMAQ grant in the
amount of$250,000, and an Enhancement Program grant in the amount of$250,000, which funds
will be used to provide improvements along North College Avenue from the Poudre River to the
Conifer/Hickory intersection.
Passed and adopted at a regular meeting of the Council of the City of Fort Collins this 7th
day October, A.D. 2008.
Mayor
ATTEST:
Chief Deputy City Clerk