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HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 03/05/2002 - SECOND READING OF ORDINANCE NO. 013, 2002, APPROPR AGENDA ITEM SUMMARY ITEM NUMBER: 8 Y FORT COLLINS CITY COUNCIL DATE: March 5, 2002FROM Doug Smith SUBJECT: Second Reading of Ordinance No. 013, 2002, Appropriating Prior Year Reserves and Transferring Appropriations. RECOMMENDATION: Staff recommends adoption of the Ordinance on Second Reading. EXECUTIVE SUMMARY: This Ordinance, which was unanimously adopted on First Reading on February 19, 2002. reappropriates the 2001 funds for the same uses in 2002 as were originally approved by Council in 2001. AGENDA ITEM SUMMARY ITEM NUMBER: 17 FORT COLLINS CITY COUNCIL DATE: February 19, 2002FROM Doug Smith SUBJECT : First Reading of Ordinance No. 013, 2002, Appropriating Prior Year Reserves and Transferring Appropriations. RECOMMENDATION: " Staff recommends adoption o e Ordinance o ttkeading' EXECUTIVE SUMMARY: The funds recommended for appropriation are unencumbered funds from 2001. Appropriating these unencumbered funds doe ffeck�t pr ' ledyrenreserve balances as presented in the adopted 2002-2003 B' nial t get. e rve ear-end appropriated by this Ordinance are as follows: "' General Fund $4,587,034 Cemetery Fund 35,527 Capital Projects Fund 315,688 Cultural Services & Facilities Fund 277,827 Equipment Fund 315,688 Light & Power Fund 5,662,640 Open Lands Fund 2,218,971 Transit Services Fund 33,344 Transportation rvic d YF� 164,344 Storm Draina and 22,602 Utility Custom erv' e Ad ni ation 729,000 Wastewater Fund 149,781 Water Fund 370,177 Downtown Development Authority 3,692 EXECUTIVE SUMMARY: Funds were appropriated in 2001 by City Council for specific purposes as described below, but not spent. The unspent funds were added to fund reserves at the end of 2001. Appropriations were typically not spent because: • There .was not sufficient time to complete bidding in 2001 and thus there was no known vendor or binding contract to encumber the funds for expenditure in 2002. DATE: ITEM NUMBER: • The project for which the funds were originally appropriated could not be completed during 2001 and, therefore, appropriation of those funds is necessary for completion of the project in 2002. This Ordinance reappropriates the 2001 funds for the same uses in 2002 as were originally approved by Council in 2001. GENERAL FUND Landmark Rehabilitation Grant Program - $24,752. Funds were awarded to various projects, under the Landmark Rehabilita 'an QgiranG program,; that cqi ld not be completed in 2001. The applicants have until April, 002 to Gpmple,(b these;?,'tSrcjects?." This item reappropriates the $24,752 for final applications that will be,receiti d to'2002. Update City Plan - $23,993. The update of the City Plan was postponed to 2002 due to other higher priority Council policy agenda projects. The funds are needed to supplement 2002 budgeted funds for professional services, public outreach, and other project expenses that may be required for the update project in 2002. This item reappropriates the remaining funds of$23,993 to update City Plan. Historic Preservation Projects - $92.491. Funds were appropriated by Council for historic preservation projects that were begun in 2001 butt have not yet, been completed. The BAVA Historic Building Inventory project wilt be trjatched 1Xy a"grant from the Colorado Historical Society. Staff is in the prods of finalizing t o Oant contrkt, but was unable to complete it before the close of 2001. They,Design Assigtan e Progran funding was not spent in 2001 because the applicants need to complete their projects and apply for final payment. Funds were also designated for consultant services to assist City staff in reviewing redevelopment proposals for the Old Fort Collins High School. This project was initiated at the end of 2001 and staff was unable to finalize the professional services before the end of the year. Funds were included in 2001 for upgrading computer equipment for a historic preservation database. The assessment and decision of the types of equipment necessary to accommodate the database was underway in 2001, but not completed. This funding is needed in 2002 to complete the various historic preservation projects begun in 2001. r' s uC Affordable Housing Land Batik $75Q 00. T es fPtos Are`appropriated by Council for the Affordable Housing Land Bd4 pro a i S ff earched for sites to purchase, but was not successful before the close of 2661.""`Staff isl onfid 'fit that sitdst will be purchased in 2002 for the Land Bank program. Affordable Housing Competitive Process - $908,327. These funds were appropriated by Council for the competitive process. These funds were awarded in the fall of 2001 competitive process, but the projects will not be completed until 2002. These appropriations are needed to complete the projects in 2002. Affordable Housing Trust - $80.606. These funds were allocated for the Habitat and Care Housing projects which are affordable housing projects that were recently completed. The projects will be applying for the final rebates from the program in 2002. These funds will be needed in 2002 to pay these final rebates. DATE: February 19, 2002 3 ITEM NUMBER: 17 City Plans - $262,771. Funds were allocated for various city plans in 2001 that were not completed. The 2020 Projections project was delayed because staff was working with other regional jurisdictions to expand the project to include those jurisdictions (for example, Larimer County and the NFRAQPC). For the Fort Coll ins/Timnath/Windsor Community Separator project, the professional services contract is underway and the remaining funds are for additional consultant services, public outreach, and other project expenses that will be required for completion of the project in 2002. The preparation of the BAVA Neighborhood Plan was delayed due to other higher priority Council policy items. The Fort Collins/Wellington Community Separator study has also been delayed due to other higher priority Council policy items. The I-25 Subarea Plan is underway, but was not completed in 2001. This item reappropriates the remaining fu s-eo $24;",-M to-TiriKetik4he various plans. Community 01212ortunitv Inv tments '3 63 843 The Community Opportunity Investments funds are appropriated to adAss�pdten'ira1.. ojel and needs that were discussed during the budget process and other projects that may be identified during the year that might be of benefit to the City. During 2001, $364,126 was appropriated for potential needs. At the end of 2001 there are one-time funds in the amount of $63,843 that have not been spent or included in the 2002 budget. This item reappropriates the remaining one-time funds for potential projects and needs in 2002. Camera Radar and Red-Light Camera Systems - $281,495. At the end of 2001, $281,495 of estimated ticket revenue that was, roprigled for ameraradar_and red-light camera programs had not been spent or encum red. sea o tahorts ere�,rset aside to pay any additional costs which City Departmen might cur r t t0 the t► e of camera radar and red light camera systems or related tc` heppr- rargs i nded to , 'ddress the City's current traffic problems. This item reappropriates the $281,495f for the camera radar program and related expenses in 2002. Computer Aided Dispatch - $360,000. In 2001 Fort Collins Police Services purchased a new Computer Aided Dispatch (CAD) system. After the initial installation of the system, the contract was terminated when the system failed to meet contract specifications. Fort Collins Police reverted back to the previous system and is now in the process of identifying another vendor. In 2002, Police will select a new Computer Aided Dispatch/Records Management System vendor. This item pp ' ryes'"$ 6 00f'st e01 CAD funds to meet the necessaryexpenses for a new stem in, 002. ; t 800 MHz - $164.000. In 20 I; t-he police di5} tch budgOrincluded $350,000 in one-time funding for 800 MHz dispatch furnishings and consoles. Due to a delayed release of the newest digital 800 MHz console and lack of space, the project was not completed in 2001. Dispatch will expand or move to a new location in 2002, or early 2003, and this money will be spent for furnishings at that time. Police Shooting Ran eeSSystem Replacement - $17,010. As part of the 2001 police budget, $17,010 in the range budget was for the replacement of the computerized target retrieval system at the Police Marksman Range. The range is located at 2554 Midpoint Drive and is owned and operated by Fort Collins Police Services. The range houses a computerized target retrieval system, which is so outdated there are no longer parts available to repair equipment malfunctions. Late in 2001, a possible vendor was identified to replace the system, perform lead abatement and replace the metal backstop, which catches ammunition. Due to bid process DATE: e ruary 19, 2002 4 ITEM NUMBER: 17 deadlines, a final vendor was not identified. These funds will be used in 2002 as part of the down payment necessary for the lease purchase of the target retrieval system. Latimer County Drug Task Force - $15,166. This money is the remaining balance from the 2001 Latimer County Drug Task Force account. The revenue source for this account is restitution received from the court for the Latimer County Drug Task Force. This is the only source of revenue for all Task Force operating expenses not paid by the Latimer County Drug Grant. Examples of these expenses are photo processing, office supplies, and clandestine lab safety equipment. Due to the nature of the revenue, annual operating budgets depend on the revenue from the preceding year. These funds need to be reappropriated to provide for task force expenses in 2002. Police Low-Rider Protect $ �842 Iit2001 ' 1 56 vas e 0 waceived from the Tommy Short Foundation to fund the Police E`yaa.Ridet 1m ct e n donated by Equipment Services and will be used as part of a youth outreach program. Of the $10,500 donation received only $2,658 was spent on the project in 2001. The remaining amount of $7,842 is needed for 2002 expenses to complete the project. Recycling Drop-Off Center - $47,863. In 2000, City Council approved one-time funding of $115,000, and in 2001, ongoing funding of $15,000 for the Natural Resources Department budget to establish a multi-material recycling drop-off center. Construction is underway at the Rivendell School location, and t center ' nticjred t opeed in March 2002. This item reappropriates the remaining f ds to'be 'sed c iof is project. Construction/Demolition Deb Pro' c 1 8. 2000, ity Council approved $20,000 to fund a pilot construction/demolition debris recycling project. The project continued into 2001, during which time the objectives of the project were to gather baseline data on construction debris waste from new home construction in Fort Collins and develop a system for separation of construction waste that can be applied to the construction industry. This item reappropriates the unspent balance to complete final outreach work on construction waste management. Recycling Center Expansion - $95,000. During the 2001 budget exception process, Council approved a $100,000 contribution to the proposed Recycling Center expansion at the landfill. Since then, Larimer County h o o c t i e 'titer's expansion. The Natural Resources Department has c ributed' S,000 th rimer County Natural Resource Department's development o . solid to/re cl g educati center at the landfill. This item reappropriates the unspent balan e of $9 or t recycling center expansion. Clean Air Program Position - $26,864. The Natural Resources Department's 2001 budget included an approved .5 FTE Environmental Planner contractual position in the Clean Air Program, funded by the Utilities Department, to support the City's Climate Protection Program. Because of a delay in hiring, the position did not get filled until mid-year. This item reappropriates the unspent balance to continue staffing the position through the end of the contract. Carbon Monoxide Monitoring Site — $15,000. In 2001 Council approved funding to the Natural Resources Department in the amount of $15,000 to be used for a second carbon monoxide monitoring site. Due to difficulties finding an adequate location site, this project was not completed. This item reappropriates $15,000 to be used for completion of the project. DATE: Peoruary IT 7007 5 ITEM NUMBER: Office Equipment - $7,176. In 2001, the Natural Resources Department budgeted for the purchase of equipment (work table, computer, scanner and color printer) to set up a central work room for the department. The space for the workroom will not be available until the middle of 2002 when the maintenance crew moves to the Nix Maintenance Facility. This item reappropriates $7,176 needed to purchase the equipment. J.D. Edwards Financial System - $598,949. The Finance Department has appropriated funds over the past several years for expenditures related to the implementation of a new financial system. The funds are used for lease purchase payments for the J.D. Edwards Financial System, ongoing maintenance costs and associated consulting costs. This is an ongoing project with payments to be made over the qpxert yerats MTh' terepropkiates the unspent project funds in the amount of$598,949 toe ntinud t prole t m is 1114002. �i ' 2 Library - Children's Proerams- �0.'ln�260wthe SheilaPFortune Foundation awarded the Library $5,000 to provide ongoing programs for children, utilizing disadvantaged youth when possible. These funds will be used to provide future programs in accordance with the Foundation specifications. This item requests the reappropriation of $5,000 to be used in 2002 to provide ongoing programs for children as specified by the Sheila Fortune Foundation. Lease Purchase of Equipment - $95,243. Ordinance No. 156, 2001, was adopted in November 2001, authorizing the lease purchase of City vehicles and equipment. However, vendors had not been identified by year-end for all lease ,purchase vehicles andgquipment and thus, purchase orders could not be created. xYhis ttetY reapo ates;$96 �?43 to complete the purchases of vehicles and equipment in 20 . E Parks Maintenance Life Cycle - $32,920. Each year life cycle funds are budgeted to cover the cost of upgrades, repair and replacement of assets within the parks system. This money will be used to replace the lights at Lee Martinez Park tennis courts. There was not sufficient funding at the end of 2001 to replace the lights, so the $32,920 will be combined with 2002 funds to cover the entire cost of the light replacement. The project will be completed in the spring of 2002. Community Park Improvements - $17,328. This is Community Park Improvement money that was not spent or encumbered in 2001. This money will be spent on improvements that will be determined when all commu k #Cia' n rVbn eted and a prioritized list of improvements has been crea " All ster p n d pleted in 2002. These funds will be used to make the impr ements gges, th the �§§ggplans. .,.i „wed _..SGL' Newspaper Stands - $27,000. The Parks Division received $27,000 in 2001 for improvements to newspaper stands in the downtown area. The project was not at the stage where the money could be encumbered in 2001. The funds need to be reappropriated in 2002, so the funds can be spent on the project as intended. The project will be completed in 2002. Gateway Park - $54,609. The Parks Division received funding in 2001 to open Gateway Park. Due to construction delays, the Park will not open until 2002. Funding received in 2001 to open Gateway Park needs to be reappropriated in 2002 to help support the opening of Gateway Park this year. GIS Contractual Position - $17,600. Part of the GIS Strategic Plan implementation is the development of applications. For this purpose, GIS hired a contractual GIS Programmer/ DATE: a Nary ITEM NUMBER: Analyst. Due to other work items and a delay in the Spatial Database Engine implementation, the contract began in April 2001 instead of January 2001. Therefore, all of the funds were not spent in 2001 and $17,600 is requested for reappropriation to complete the contract in 2002. Spatial Database Engine (SDE) Implementation - $48,318. Another aspect of the GIS Strategic Plan Implementation is the development of a spatial data warehouse. This requires a migration of existing data, redesign and possible editing of existing data. Since the server hardware purchase and software installations were delayed, this project was delayed as well. Neither the in-house work, nor any bidding for consulting services was begun. GIS requests reappropriation of$48,318 to plan and implement the migration of the GIS database into SDE. Document Management Prop' - $Z0" r ct as' ' "d in the fall of 2001 to install a new enterprise document anagenint s} a or the It organization. Funds were appropriated in the 2001 budg for4hi4" t;,ancluding A-purchase of hardware, software and vendor consulting services. The new system implementation was successfully completed as scheduled, except for a web access software module. The reappropriation of $20,000 is needed for this software module that was originally planned for purchase in 2001, but was postponed until 2002 in order to obtain the benefits of the newest version. Promotional Campaign - $3,000. In 2001, money was allocated for a promotional campaign for Cable 27, including the purchase of advertising time on AT&T Cable. Production of the two 30- second spots took longer than an 'cj Ated d cTe(ouenj he.S ots were not ready to be aired by the end of the year. This ppropr ton a1 to implement the promotional campaign in May 200u fit, r ' _ M_ Equipment Loan Pool - $400,000. Each year funds are appropriated to provide a revolving loan pool for the timely replacement of operating equipment (vehicles, machinery, and computer systems). Operating managers may borrow from the loan pool to bridge the period of time when the equipment is needed and the next available lease purchase package is started. The loan pool is paid back on approval of the lease purchase package. The balance in the Equipment Loan Pool reserve, at the end of 2001, was $400,000. This amount is requested for reappropriation to provide an equipment loan pool for 2002. Current Planning P&Z Board T*11'nift' -a 6, rrerff`'Planning was given one-time money for training for then . lannin and n oar the amount of $10,000. A reappropriation of $6,000 is r uested ong g aining. ese funds will be used in 2002 to continue the training for the Plannfrig and aping$ and that w s'not completed in 2001. Restorative Justice Program - $14,000. Municipal Court agreed to assist in the support of the Restorative Justice Program. The majority of the program is funded through a grant awarded to Fort Collins Police Services. Municipal Court had vacancy savings in 2001, which were committed to the project. Salaries cannot be encumbered on a purchase order. Therefore, the $14,000 savings are needed for reappropriation to assist in paying the Coordinator's salary for 2002. Municipal Court Equipment - $1,200. These funds will be used to purchase a "Client" component of an Imaging System. The imaging system will be purchased by Fort Collins Police Services in 2002. This system will allow the Court to retrieve copies of accident reports and store reports from Police Services saving time for both departments. The purchase could not DATE: e ruary 19, 2UU2 ITEM NUMBER: happen in 2001 because final decisions were not made until December 2001. These funds need to be reappropriated to purchase the "Client" component of the imaging system in 2002. CEMETERY FUND Lease Purchase - $35,527. Ordinance No. 156, 2001, was adopted by Council in November 2001, authorizing the lease purchase of City equipment. However, vendors had not been identified by year-end for all lease purchase items and thus purchase orders could not be created. Funds in the amount of $35,527 need to be reappropriated in the Cemetery Fund to complete the purchases of equipment in 2002. CULTURAL SERVICES &= ACIL ES Art-in-Public Places - $273,03 . a ved le tion in 1995 creating an Art-in- Public Places (APP) Program. The purpose of the program is to encourage and enhance artistic expression and appreciation adding value to the community through acquiring, exhibiting and maintaining public art. The program is funded by setting aside 1% of all eligible City construction projects (including Utility projects) over $250,000, as defined in the APP guidelines. Funds totaling $492,126 were appropriated in the Cultural Services & Facilities Fund in 2001. As of December 31, 2001, $219,091 had been spent or encumbered leaving a balance of $273,035. This balance represents funding for projects that were either postponed, delayed or are multi-year projept Thi itemfT rV lhe $273,035 in the Cultural Services & Facilities Fund totueum sed o e A Wilkins Charitable Trust 4 eMuseum budget included an appropriation of$50,000 from the Don and May Wilkins Charitable Trust, to be used with other Museum funding sources to complete installation of the Franz Cabin and to create a courtyard and new entryway in to the Museum. The improvements were not completed as of year-end due to time constraints. This item reappropriates $4,792 to be used to complete the courtyard improvements by the spring. EQUIPMENT FUND Operations Services Facilit -, '315% 88VPThas -c'ffrfdr I WeratWns Services to relocate to the Wood Street Campus if andken a n perf ce facility is constructed on Block 3 t. The plan would requihe co ructia buildi to house Operations Services, currently located on Block 3pria s, t ng $315, 8, were identified in 2001 in the Equipment Fund from project savings and from changes in operating plans. These appropriations were identified for transfer to the Capital Projects Fund to begin studies and preliminary design work associated with the relocation of Operations Services. This item reappropriates $315,688 for transfer to the Capital Projects Fund Operations Services Facility and appropriates it therein. LIGHT & POWER FUND Station Capacitors - $106,000. Capacitors are used for voltage support and to maintain a minimum power factor of 95% in order to avoid penalty charges from Platte River Power Authority. Station capacitors were ordered in 2001 but have not been delivered. This item reappropriates $106,000 of the unused 2001 station capacitor budget to cover the installation costs that will be incurred in 2002. DATE: February 19, 2002 8 ITEM NUMBER: 17 Station Additions - $78,000. In 2001, $78,000 of the substation additions budget was unused due to limited substation labor resources. This item reappropriates the funds for station additions in 2002 and will provide for planned improvements to the power transformer load tap changers. Harmony Station - $230,000. The vast majority of the Harmony Substation expansion project is complete. This item reappropriates the remaining $230,000 from the 2001 budget for completion of the work in 2002. Major Duct Banks and Circuits - $900,000. Major duct bank projects and associated feeder circuits were delayed to coordinate with the major street improvements on Drake and Taft Hill. This item reappropriates $9003 wpm 1 01- udP��e,t• thaEgthese projects can be finished this year in addition to the duc#bank wo%k orig , al sch du��1 for 2002. ..: N 1 iai n� f Dixon Creek Substation - $2 wa:, 4I iliti -Light wer Fund 2001 appropriations included funds for the relocation of the substation from Overland Trail and Mulberry to Dixon Creek. The work is continuing into 2002. This item reappropriates the remaining $245,000 from the 2001 budget for completion of this project in 2002. Platte River Power Authority has reimbursed the City for the project costs associated with the relocation. Transformer Purchases - $200,000. The purchase of regulators required by the Utility's ductbank projects was postponed in order to coordinate with the timing of the duct bank installation. As a result, the 20Q) purcha . was Op In addition, new arrangements with vendors have improved deliloystsl..ilrTso for tr isfr-pr et a9 ak owed purchases to be delayed until 2002 to reduce carryingis ite ebpriate20Q000 for the purchase of the needed regulators and transfo0RQ _.v...._ Customer Information System - $220,000. In 2001, $220,000 of the Light and Power Fund 2001 appropriations for the customer information system (CIS) was unused. A reappropriation of these funds is required for system upgrades, implementation of electronic bill presentment and other web services for the Utilities' customers in 2002. CIS is initially funded in the Light and Power Fund. Light and Power is in turn paid back by the other Utility Funds using the system. General Plant Additions - $2,800,000. Delays in Service Center site improvements at 700 Wood Street have resulted from ext ry ei oo cas iio' and preparation of alternative master plan site development onfigur ons. e or coordination is now completed and the project will begin in 2, Thi' 'tem c p opriates 800,000 from the 2001 budget in order that work can proceed in Power Operated Equipment - $151,000. Funds for the purchase of a directional drill were included in the 2001 budget. The time that it took to investigate options and get quotes from the vendor pushed the Utility past the purchasing deadline for 2001. This item reappropriates $151,000 in order to replace similar equipment in use since 1994. Eastside Station - $500,000. The 2001 budget included funds for the purchase of a substation site east of town to provide for future needs. Staff has not yet been successful in locating a suitable site with a willing seller. The purchase was also delayed until Platte River Power Authority concludes joint use transmission negotiations with other power suppliers. The reappropriation will permit the land purchase in 2002. February 19, 2002 DATE: ITEM NUMBER: Art-in-Public Places - $232,640. City Council approved legislation in 1995 creating an Art-in- Public Places (APP) program. The purpose of the program is to encourage and enhance artistic expression and appreciation adding value to the community through acquiring, exhibiting and maintaining public art. The program is funded by setting aside 1% of all eligible City construction projects (including Utility projects) over $250,000, as defined in the APP guidelines. Funds totaling $245,752 were appropriated in the Light & Power Fund and included in the 2001 revised budget. As of December 31, 2001, $13,112 had been spent or encumbered leaving a balance of $232,640. This balance represents funding for projects that were either postponed, delayed or are multi-year projects. This item reappropriates the $232,640 in the Light & Power Fund to be used for the APP program in 2002. OPEN LANDS FUND t )Natural Areas Acquisition Fun s-. 2 2 2000, th City received proceeds from the County Help Preserve Open Space sales tax to be used for natural areas land acquisitions. These proceeds, which have been appropriated, are recorded in the Open Lands Fund. Several anticipated acquisitions did not close during 2001, however, staff is continuing to aggressively pursue land acquisition and anticipates requiring these funds in 2002. This item reappropriates the remaining balance, of unspent appropriations, totaling $2,218,971, to be used for natural area land acquisition and other purposes specified in the County's Help Preserve Open Spaces Initiative in 2002. TRANSPORTATION SER ���ES D 1r w Parking Enforcement Officer 0 00.iDue i reased se ice demand experienced in 2001, Parking Services identified the need for a Parking Enforcement Officer. Salary savings from other positions within Parking Services were identified to fund the Parking Enforcement Officer, but the position was not hired by year-end. The requested reappropriation of funds will be used to pay for the position and equipment in 2002. Stairwell Canopy, Old Town Parking Structure - $6,000. Installation of a stairwell canopy was identified in the conditional appraisal for the Old Town Parking Structure and is necessary in order to reduce hazardous conditions on the 4th floor stairwell. Due to the numerous parking projects during 2001, this prof co g n" p%r Cie end of the year. Elevator Modernization Pro' t Old wn r - St $10.000. A portion of the elevator maintenance was bid in 1. Hdwever,-Ae ever,-A projectSonstruction has been delayed due to work being done by the Oak Street Outfall project. Several smaller components of the overall project, such as electrical work in the machine room, and inspection fees, will not be done by the contractor who bid the main project, and the funds for these items need to be reappropriated in order to complete the project in the spring. Exit Light Replacement, Old Town Parking Structure - $5,000. This project is part of the ongoing maintenance budget for the parking structure. This project could not be undertaken prior to the end of the year due to time demands and scheduling conflicts. Parking Services has received a request from Poudre Fire Authority requesting this replacement, due to safety regulations. The requested reappropriation will allow this work to take place in the spring. DATE: a Nary ITEM NUMBER: 17 Pay Parking Machine, Mason Street Lot - $25,000. Plans for 2001 included the purchase of two pay parking machines. A machine was purchase to be used at the parking lot at 215 North — Mason. The second machine was to be purchase for the Mason Street Lot, south of Mountain Avenue. Due to issues with the original vendor, the contract of pay parking machines was cancelled, and funds could not be encumbered for the second machine. Parking Services needs to re-bid or select a vendor early in 2002 in order to procure the machine for the Mason Street Lot. Mason Street Lot Resurfacing/Restriping - $20,000. Resurfacing and restriping the Mason Street Lot was planned for 2001. The work was "on-hold" while awaiting installation of the pay parking machine, to be installe in-the Qndd ue t robjems encountered in purchasing the pay parking machine, the t surfac3ri, ng u1%4,� be completed. Transportation Model Improve ' sportat' ' tanning has been working with a consultant to improve and update the current transportation model that will be used in both the Transportation Master Plan and City Plan updates in 2002. The contract awarded for the initial phase of the model improvement project during 2001 is near completion. Resources were available for the second phase, but the amendment could not be processed prior to year-end in order to encumber the funds. Commuter Bicycle Coach Program Transfer - $33,344. The Commuter Bicycle Coach program was developed in 2001, in the Tr, orta Se r s Fu ,under the "Commuter Tutor" title. The purpose of the Commut icyl oac s e u e I nd motivate individuals in the work place to use bicycles a cllrfrcl a mo o sport on at least one day a week. The nding program received fu inm der estion igation & Air Quality dollars and the City's General Fund. However, the program was never fully implemented. This item requests reappropriation from Transportation Services Fund prior year reserves in the amount of $33,344, representing the unspent General Fund dollars received, to be transferred to the Transit Services Fund, where the Commuter Bicycle Coach program will reside in 2002. STORM DRAINAGE Art-in-Public Places - $22,602. City Council approved legislation in 1995 creating an Art- in- Public Places (APP) program. e e th a - t ' ncourage and enhance artistic expression and appreciation ding v e to t nit rough acquiring, exhibiting and maintaining public art. Th rogra is f de by setti aside 1% of all eligible City construction projects (includin tility jec over 000, as defined in the APP guidelines. Funds totaling $74,520 were appropriated in the Storm Drainage Fund and included in the 2001 revised budget. As of December 31, 2001, $51,918 had been spent or encumbered leaving a balance of $22,602. This balance represents funding for projects that were either postponed, delayed or are multi-year projects. This item reappropriates the $22,602 in the Storm Drainage Fund to be used for the APP program in 2002. UTILITY CUSTOMER SERVICE & ADMINISTRATION FUND Computer Telephony Integration - $555,000. The Utilities Customer Service Department budget for 2001 included an appropriation to implement call center technology to better manage an increasing volume of customer calls. The RFP for the computer telephony integration project DATE: a ruary 19, 2UO2 1 11 ITEM NUMBER: 17 was delayed to allow coordination with other City departments. Bids for RFP number P-813 were received December 14, 2001 and the purchase will be completed in early 2002. Customer Information Services (CIS) - $124,000. A new customer service system went on-line late in 2000. In 2001, $124,000 of the funds budgeted in the Utilities Customer Service and Administration Fund for implementation and operations were unused. This item reappropriates $124,000 from the 2001 budget for system improvements that were not completed during the first year of operations. Category V Wiring Upgrade - $50,000. The Utilities Information Technology budget for 2001 included an appropriation to re atggary411.IThis ins H additional fiber optic cables at the Utilities' Service Centel Thts dill conolteet equipment rooms and establish the infrastructure for Networklttached�torag frwas u ble to finalize a bid for the work with H and H Construction p_."k_ torlSeCernber 3 itei n-reappropriates $50,000 from the 2001 budget so the project can be completed in early 2002. WASTEWATER FUND Art-in-Public Places - $149,781. City Council approved legislation in 1995 creating an Art-in- Public Places (APP) program. The purpose of the program is to encourage and enhance artistic expression and appreciation adding value to the community through acquiring, exhibiting and maintaining public art. The rgram ig.,,funde�l _b se (ng .. ide 1% of all eligible City construction projects (inclu g Utilit, pro" ct o�r 5 ' 00, as defined in the APP guidelines. Funds totaling $1 313 w�'e app p teat in th astewater Fund and included in the 2001 revised budget. A Dngeeler. 01, $5,5 had been spent or encumbered leaving a balance of $149,781. This balance represents funding for projects that were either postponed, delayed or are multi-year projects. This item reappropriates the $149,781 in the Wastewater Fund to be used for the APP program in 2002. WATER FUND Art-in-Public Places - $370.177. City Council approved legislation in 1995 creating an Art-in- Public Places (APP) program. The purpose of the program is to encourage and enhance artistic expression and appreciation a ingal "'to't el ni' nYtWater gh acquiring, exhibiting and maintaining public art. Thy progra is fu e, seide 1% of all eligible City construction projects (inclu g Ut'l pro ct' over 0, as defined in the APP guidelines. Funds totaling $3 741 were'�2 pro ted in Fund and included in the 2001 revised budget. As of December 31, 2001, $4,097 had been spent or encumbered leaving a balance of $370,177. This balance represents funding for projects that were either postponed, delayed or are multi-year projects. This item reappropriates the $370,177 in the Water Fund to be used for the APP program in 2002. DOWNTOWN DEVELOPMENT AUTHORITY —O & M FUND Parking Structure Signaee - $3,692. The Downtown Development Authority (DDA), Downtown Business Association, and the City of Fort Collins agreed to equally share in the cost of a new sign on the Old Town Parking Structure and the Civic Center Parking Structure. The final amount for the new signs was not known by year-end. This item reappropriates the $3,692 in the Downtown Development Authority Operation and Maintenance Fund to pay DDA's portion of the cost for the new signs.