HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 09/02/2000 - FIRST READING OF ORDINANCE NO. 119, 2000, APPROPRI AGENDA ITEM SUMMARY ITEM NUMBER: 28
FORT COLLINS CITY COUNCIL DATE: September 5, 2000
STAFF: Joanne Sizemore
SUBJECT:
First Reading of Ordinance No. 119, 2000, Appropriating Unanticipated Revenue in the General
Fund for the Purchase of the Computer Aided Dispatch System, the Fire Records Management
System, and the Automatic Vehicle Locating System.
RECOMMENDATION:
Staff recommends adoption of the Ordinance on First Reading.
FINANCIAL IMPACT:
The total budget for the purchase of the Computer Aided Dispatch, Police Records Management, Fire Records
Management, Court Records Management, Laptops, and Automatic Vehicle Locating Software, Hardware,
Services, and related equipment is $3.2 million. The Computer Aided Dispatch, Fire Records Management, and
Automatic Vehicle Locating Systems will be purchased with funds from Police Services Equipment Replacement
reserves ($1.3 million), from Poudre Valley Hospital ($192,027), and from Poudre Fire Authority ($488,290) for
their share of the project cost. The remaining Police Records Management, Court Records Management and
Laptops systems will be lease-purchased. The annual lease costs in future years, beginning in 2002, are budgeted
at $726,000. Revenues from Poudre Fire Authority, Poudre Valley Hospital and the City (Police Services and
Municipal Court) will go toward the lease payments.
EXECUTIVE SUMMARY:
Police Services (FCPS), Poudre Fire Authority (PFA), Poudre Valley Hospital (PVH), and
Municipal Court are cooperatively replacing existing computer aided dispatch(CAD),Police records
management (Police RMS), Fire records management (Fire RMS), and court computer systems.
PFA and PVH have agreed to purchase an automatic vehicle locating system (AVL)that will allow
real time tracking and monitoring of their vehicle fleets. FCPS and PFA will be purchasing laptops
to replace existing mobile data terminals in their vehicles.
The total budget for this project is$3.2 million. Funds have been identified from Police equipment
savings and contributions from PVH and PFA to purchase the CAD, Fire RMS, and AVL Systems.
The remaining Police RMS,laptops and Court equipment and software will be lease-purchased. The
lease-purchase was approved by City Council in February of this year via Ordinance No. 18, 2000.
This Ordinance appropriates the PVH and PFA share of the project cost to complete the purchase
of the CAD, Fire RMS, AVL systems and related equipment. PVH's share of the CAD system is
$105,750. This amount also includes hardware and software necessary to set up a CAD workstation.
PVH will also pay an additional $86,277 once AVL has been installed later this year. PFA will pay
$488,290, which is the total of its share of this project. The total amount to be appropriated from
these agencies is $680,317. Project costs are illustrated in the attached graphs.
Cosh Amount = 46% or $1,910,160 Lease Amount = 54% or $2,200,000
Lease Costs
■Ancillary
13Crimevw Casts
❑Laptops 0% 17/0
29% O,
■Courts,
10% ■LRMS
44%
■LRMS ■Courts ❑Laptops ❑Crime%w ■Ancillary Costs
. Lease Costs
■Ancillary
OCrimevw Costs
❑Laptops 0% 17%
29% O,
M Courts,
10% mLRMS
44%
■LRMS ■Courts ❑Laptops pCrimevw ■Ancillary Costs
Cash Costs
❑FRN6 ■AVL
15% 10%
0
■CAD
75%
• ■AVL■CAD 0 FRNt6
ORDINANCE NO. 119, 2000
OF THE COUNCIL OF THE CITY OF FORT COLLINS
APPROPRIATING UNANTICIPATED REVENUE IN THE GENERAL FUND
FOR THE PURCHASE OF THE COMPUTER AIDED DISPATCH SYSTEM,
THE FIRE RECORDS MANAGEMENT SYSTEM, AND THE
AUTOMATIC VEHICLE LOCATING SYSTEM
WHEREAS, Police Services, Municipal Court, Poudre Fire Authority (PFA), and Poudre
Valley Hospital (PVH)are cooperatively replacing the existing Computer Aided Dispatch System,
Police Records Management System, Fire Records Management System, and court computer
systems; and
WHEREAS, the City Council approved the lease-purchase of the Police RMS and court
computer systems via Ordinance No. 18, 2000, earlier this year; and
WHEREAS,the Computer Aided Dispatch system,Fire Records Management System,and
Automatic Vehicle Locating system(the "Purchased Equipment") will be purchased in 2000; and
WHEREAS,the City will receive$105,750 from PVH for PVH's share of the CAD system;
and
WHEREAS, the City will receive $574,567 from PFA for PFA's share of the Purchased
Equipment, $86,277 of which is for the Automatic Vehicle Locating system; and
WHEREAS,these funds need to be appropriated to complete the purchase of the Computer
Aided Dispatch System,Fire Records Management System,and Automatic Vehicle Locating System
this year; and
WHEREAS,Article V, Section 9,of the Charter of the City of Fort Collins permits the City
Council to make supplemental appropriations by ordinance at any time during the fiscal year,
provided that the total amount of such supplemental appropriations,in combination with all previous
appropriations for that fiscal year,does not exceed the then current estimate of actual and anticipated
revenues to be received during the fiscal year.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT
COLLINS that there is hereby appropriated from unanticipated revenue in the General Fund the sum
of SIX HUNDRED EIGHTY THOUSAND THREE HUNDRED SEVENTEEN DOLLARS
($680,317) for expenditure in the General Fund for the purchase of the Computer Aided Dispatch
System, Fire Records Management System, and Automatic Vehicle Locating System.
Introduced, considered favorably on first reading, and ordered published this 5th day of
September, A.D. 2000, and to be presented for final passage on the 19th day of September, A.D.
2000.
Mayor
ATTEST:
City Clerk
Passed and adopted on final reading this 19th day of September, A.D. 2000.
Mayor
ATTEST:
City Clerk