HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 10/05/2004 - FIRST READING OF ORDINANCE NO. 161, 2004, APPROPRI ITEM NUMBER: 19
AGENDA ITEM SUMMARY DATE: October 5, 2004
FORT COLLINS CITY COUNCIL
STAFF: Doug Smith
SUBJECT
First Reading of Ordinance No. 161, 2004, Appropriating Prior Year Reserves and Unanticipated
Revenue in Various Funds and Authorizing the Transfer of Appropriated Amounts Between
Funds.
RECOMMENDATION
Staff recommends adoption of the Ordinance on First Reading.
FINANCIAL IMPACT
This Ordinance increases total City 2004 appropriations by $4,369,886. Of that amount, this
Ordinance increases General Fund 2004 appropriations by $1,567,313. Funding for the entire
amount of these appropriations is $2,601,277 from unanticipated revenue, $880,610 from prior
year reserves, and $887,999 transferred from other funds. If duplicate appropriations for
transfers between funds are taken out, the net increase in appropriations is $4,119,886. In
addition, appropriations in the amount of $696,475 are being transferred from operations to a
grant project or a capital project (this item does not increase overall City appropriations). This
ordinance also authorizes an appropriation of $569,185, representing the City's '/2 share of the
2004 City of Fort Collins-Loveland Airport operating and capital improvement budget.
EXECUTIVE SUMMARY
The purpose of the annual clean-up ordinance is to combine dedicated revenues or reserves that
need to be appropriated before the end of the year to cover the related expenses that were not
anticipated and therefore not included in the 2004 budget. The unanticipated revenue is
primarily from fees, charges, rents, contributions and grants that have been paid to City
departments to offset specific expenses. Prior year reserves are primarily being appropriated for
unanticipated operation expenses from reserves that are set aside for that purpose.
This Ordinance appropriates prior year reserves and unanticipated revenue in various City funds,
and authorizes the transfer of appropriated amounts between funds. The City Charter permits the
City Council to provide by ordinance for payment of any expense from prior year reserves. The
Charter also permits the City Council to appropriate unanticipated revenue received as a result of
rate or fee increases or new revenue sources. Additionally, it authorizes the City Council to
transfer any unexpended appropriated amounts from one fund to another upon recommendation
October 5, 2004 -2- Item No. 19
of the City Manager provided the purpose for which the transferred funds are to be expended
remains unchanged; or the purpose for which they were initially appropriated no longer exists; or
the proposed transfer is from a fund or capital project account in which the amount appropriated
exceeds the amount needed to accomplish the purpose specified in the appropriation ordinance.
If these appropriations are not approved, the City will have to reduce expenditures even though
revenue and reimbursements have been received to cover those expenditures.
Several funds require supplemental appropriations for 2004 expenditures. The Background
Summary gives the details for each appropriation but the following is a list of funds that make up
the increase in appropriations:
General Fund
Unanticipated Revenue $ 903,199
Transfer from Sales & Use Tax Fund 250,000
Prior Year Reserves
Savings Incentive &Equipment Replacement Reserves 396,081
Tree Donations Reserve 13,500
Library Donations Reserve 4,533
Cultural Services &Facilities Fund 411,395
Transportation Services Fund 453,148
Recreation Fund 171,890
Capital Projects Fund 568,688
Natural Areas Fund 61,648
Neighborhood Parkland Fund 1,006
Conservation Trust Fund 3,500
Transit Fund 388,500
Water Fund 192,798
Storm Drainage Fund 300,000
Sales & Use Tax Fund 250,000
BACKGROUND
A. GENERAL FUND
1. Fort Collins Police Services ("FCPS") has received revenue from various sources which
needs to be appropriated to cover the related expenditures. A listing of these items
follows:
$7,309 Training Revenue - In 2004, FCPS sponsored multiple training events which other
agencies paid a total of$7,309 to attend. The training events were sponsored by SWAT,
the Bike Patrol Unit, and the Crime Lab. This revenue will be used to cover the cost of
sponsoring the training.
October 5, 2004 -3- Item No. 19
$2,645 Insurance Recovery - Throughout the year, Police Services receives monies due
from individual restitution and insurance claims for damage done to Police property.
These funds are used to cover the cost of vehicle repair and maintenance.
$5,366 Vendor Refunds — During 2004 miscellaneous revenue was received for the
cancellation of services and the return of merchandise. This total is made up of money
received for subscription cancellations, tuition refunds for classes not attended and
miscellaneous product returns where checks were received rather than a vendor credit.
$5,495 CAD Maintenance Reimbursement —FCPS provides records management system
maintenance for Colorado State University ("CSU"). CSU then pays FCPS for the
services rendered. This money goes back to the Police Information Technology unit to
help cover the cost of performing the service.
$271,424 Police Services Equipment Reserves - The Police equipment reserve holds
revenue brought in from Poudre Fire Authority and other agencies, resources for the
implementation of the 800 MHZ system. A withdrawal of $75,629 is needed for 800
MHZ expenses. Prior to 2004, Police received funds from Poudre Fire Authority, Poudre
Valley Hospital, and Latimer County for the Shared CAD/RMS System which are
included in the Equipment Reserve. The system is scheduled to go "live" in 2004 and a
withdrawal of $125,133 is needed to cover the shared expenses for 2004. In addition,
$70,662 is needed for computer hardware and software for police vehicles purchased in
2004.
$16,987 Chemical Test Fees - Pursuant to C.R.S. 16-11-501(2)0), the costs of chemical
tests (blood/breath tests) shall be reimbursed directly by the defendant to the law
enforcement agency which administered the test. It is projected that by the end of 2004,
$16,987 will have been collected by the courts and passed on to FCPS under this
provision.
$35,000 Police Report Fees - Police reports generate revenue of approximately $7.50 a
report. This fee is collected to help offset processing costs (photo copier rental and
supplies).
$48,000 CSU Football - Police Officers are assigned to CSU football games to provide
crowd and traffic control. The department has been reimbursed this amount by CSU to
directly cover personnel service costs incurred during the 2003-2004 football season.
$50,465 Federal Overtime Reimbursement - This reimbursement is for overtime expenses
incurred by Police Services personnel assigned to the Latimer County Drug Task Force
("LCDTF") while working on a federal case.
$2,100 Community Grants - During 2004, Target, Wal Mart, Woodward Governor and
the local Victims and Law Enforcement Board donated a combined total of $2,100 to
FCPS to help fund the youth Explorer program, purchase SWAT team equipment and
sponsor training for volunteer victim's advocates.
October 5, 2004 -4- Item No. 19
$15,185 Reward Fund - In 2004, FCPS and the Northern Colorado Community
Foundation formed a partnership which enabled Police to create a reward fund for major
cases. This year, $15,185 was distributed to five individuals within the community for
the information they provided during the course of two separate investigations. This
appropriation is needed to reimburse Police for the reward expense.
$16,243 Seat Belt Grant - After appropriating the initial $6,000 in awarded grant funds
for seat belt enforcement in 2001, additional funding was received from the State of
Colorado in the amount of $12,513. Also, after appropriating the initial $3,000 in
awarded grant funds for seat belt enforcement in 2003, additional funding was received
from the Colorado Department of Transportation in the amount of $3,730. This
appropriation is needed to appropriate these additional grant revenues.
$27,000 Latimer County Drug Task Force - This account is made up of drug surcharge
and restitution revenue from FCPS, Loveland Police Department and Latimer County
Sheriffs Department. These monies are needed to fund LCDTF expenses not covered by
the grant.
FROM: Unanticipated Revenue (Miscellaneous Police) $ 215,552
FROM: Unanticipated Revenue (Seat Belt Grant 2001) $12,513
FROM: Unanticipated Revenue (Seat Belt Grant 2003) $ 3,730
FROM: Prior Year Reserves (Equipment Replacement) $ 271,424
FOR: Police Services $ 486,976
FOR: Seat Belt Grant 2001 $ 12,513
FOR: Seat Belt Grant 2003 $ 3,730
2. $9,677 Replacement Trees - In prior years, Forestry has received $9,677 from insurance
claim settlements as a result of damages to City trees. These funds are currently in the
Forestry savings reserve and are requested to be used to plant replacement trees for those
that were destroyed.
$12,000 Tree Maintenance - Forestry receives donations for trees from various sources.
The funds are recorded in the Tree Donation reserve until needed. These funds are
needed to complete tree pruning and removal projects that are necessary to correct
problems related to public safety.
FROM: Prior Year Reserves (Forestry Savings) $ 9,677
FROM: Prior Year Reserves (Tree Donations) $ 12,000
FOR: Forestry &Horticulture $ 21,677
3. $8,775 House Rental - The City of Fort Collins purchased 945 E. Prospect Road as part
of the Prospect/Lemay Intersection project. This project has been delayed until the
property at the southwest corner develops. During the interim, the decision was made to
rent the house to discourage vandalism and to have the tenant perform landscape
maintenance and pay utility costs. The rent payments have resulted in unanticipated
revenue in the amount of $8,775 in 2004. These funds are used to manage rental
properties and to cover upkeep of the property at 945 E. Prospect Road.
October 5, 2004 -5- Item No. 19
$13,008 House Rental -The City purchased 304 and 304 1/z N. Howes as part of the Civic
Center Master Plan. Until a need is identified for this site, the decision was made to
continue leasing the residence and the shop. Both tenants are responsible for paying the
utility bills and for grounds maintenance. The rental funds are used to manage rental
properties and to cover upkeep of this property.
FROM: Unanticipated Revenue (House Rental/Property Mgmt.) $ 21,783
FOR: Real Estate Services $ 21,783
4. The GIS Division requests the appropriation of $75,000 from the division's equipment
replacement reserves. These funds will be combined with this year's budgeted
replacement funds to purchase replacement servers, networking equipment, and storage
equipment for the GIS Division and IT Department. The replacement of equipment has
been anticipated, but the actual value, extent, and type of replacements was not decided
upon until late in the year to provide for adequate research and coordination with other
departments.
FROM: Prior Year Reserves (Equipment Replacement) $ 75,000
FOR: Geographic Information System $ 75,000
5. The Bohemian Foundation awarded a grant, in the amount of$25,000, to the City for the
production of Showcase Fort Collins, the Cable 27 magazine program. The
Communication and Public Information Office ("CPIO") requests the appropriation of
this unanticipated revenue to cover the cost of producing Showcase in 2004.
FROM: Unanticipated Revenue (Donations/Gifts) $ 25,000
FOR: CPIO Program $ 25,000
6. Natural Resources received a grant, in the amount of $14,000, from the Colorado
Department of Public Health and Environment for Community-Based Clean Air Grant -
"Care for the Air Teacher Workshops; Comprehensive Mobile Source Education for
K-12". The grant will teach youth about the link between transportation and air quality
and help them make decisions that take into account public health and the environment.
The grant amount is $14,000 for the period August 2004 through August 2005, and the
required local match of$6,575 is available from existing Natural Resource appropriations
(see item 1 under Section P. Transfers of Appropriations between Funds.).
The City of Fort Collins Natural Resources department received $12,206 from the
Rivendell drop off and brown glass collection project. These funds will be used to help
cover the recycling center operating expenses.
FROM: Unanticipated Revenue (Grant Proceeds) $ 14,000
FROM: Unanticipated Revenue (Natural Resources) $ 12,208
FOR: Natural Resources Clean Air Grant Project $ 14,000
FOR: Natural Resources $ 12,208
October 5, 2004 -6- Item No. 19
7. $3,733 Bilingual Library Assistant - This item appropriates funds received from a 2003
cooperative arrangement with the Colorado State Library for contractual work performed
by one of the Library's bilingual staff. Of the $8,753 received from the State, $5,020 was
appropriated in 2003 to cover project costs attributed to that employee. The remaining
$3,733 is requested from the Library Donation reserve to cover bilingual staff costs for
local needs resulting from a frozen bilingual Library Assistant position that is now in the
process of being filled.
$800 Health Related Materials - This item requests the appropriation of Library Donation
reserves to cover expenditures for products and services obtained under an agreement,
between Poudre Valley Hospital and the Library, to provide health related materials.
FROM: Prior Year Reserves (Library Donations) $4,533
FOR: Library Services $ 4,533
8. Advance Planning is receiving rent revenue in the amount of $28,923 from houses
located on properties purchased for the Affordable Housing Land Bank. The revenue is
needed to reimburse the Land Bank program for the cost incurred for maintenance and
repairs on these properties.
FROM: Unanticipated Revenue (House Rental) $ 28,923
FOR: Advance Planning $ 28,923
9. Operations Services has performed maintenance, repairs, alterations, and real estate
related services for various City departments on a cost reimbursement basis. This item
appropriates $563,000, billed to City departments, for work provided that was not
included in the original budget.
FROM: Unanticipated Revenue (Work for Others) $ 563,000
FOR: Facilities Building Repairs & Maintenance $ 563,000
10. $920 Vehicle Repairs - The Horticulture Program sold a vehicle in the 2003 City auction.
These funds are currently in the Horticulture savings reserve and are requested for
appropriation to help offset the higher than expected costs for vehicle repairs and
services.
$3,950 Donations - The Horticulture Program has received $2,000 in donations for
garden sponsorships, $1,000 in 2003 and $1,000 in 2004.. These funds will pay for a
major portion of the labor and materials to establish and maintain the gardens that were
sponsored. In addition, $1,950 was received from miscellaneous and memorial
donations, $500 in 2003 and $1,450 in 2004. These funds will be used to purchase the
memorial trees and benches associated with the donations.
$4,040 Horticulture Center - The Horticulture Program has received revenue from
classroom rentals, fees for use of the community gardens, and from sales at the Farmer's
Market. This revenue will be used to help offset the costs of maintaining the classrooms,
October 5, 2004 -7. Item No. 19
establishing and maintaining the community gardens, and costs associated with the
Garden on Spring Creek grand opening.
FROM: Unanticipated Revenue (Horticulture) $ 6,490
FROM: Prior Year Reserves (Horticulture Savings) $ 920
FROM: Prior Year Reserves (Tree Donations) $ 1,500
FOR: Horticulture Expenses $ 8,910
11. Municipal Court is requesting the following items from their savings reserves.
$3,870 Court Computer System - The Full Court Server (Municipal Court computer
system) was out of date, and the warranty had expired. A maintenance contract on the
existing server would have cost more than a new server. The amount requested is to
purchase a new server and operating system.
$15,170 Replacement Computers - Per the City's Information Technology department,
Municipal Court computers are out-of-date. The Court has experienced numerous error
messages that impact their efficiency and negatively impact the public and other agencies.
The amount requested is to replace ten computers.
$6,720 Interface with Police Records Management System - The interface between the
new Police Records Management System and the Municipal Court's software is crucial to
eliminate double entry of each ticket issued. The Court will be able to keep a court clerk
position vacant by using this interface and its time-saving benefits. The amount
requested is for the interface software and hardware.
$13,300 Municipal Court Office Redesign - The Court has been located in the Latimer
County Justice Center for four years. After careful consideration, it was determined that a
redesign of the modular furniture would be more efficient and better serve the public.
These requested funds include the cost for additional furniture, electrical work, and
moving and installing the furniture.
FROM: Prior Year Reserves (Municipal Court Savings) $ 39,060
FOR: Municipal Court $ 39,060
12. On March 16, 2004, City Council adopted Ordinance No. 46 which amended Section 25-
123 (c) of the City Code relating to the compensation of vendors for collecting and
remitting sales tax. With this ordinance Council reduced the amount retained by retailers
for collecting City sales and use tax revenues. The additional revenues collected by the
City as a result of this reduction have been placed into an Economic Vitality and
Community Sustainability Fund (Economic Health Program). It is estimated that
$250,000 will be received in 2004. These funds need to be appropriated in the Sales and
Use Tax Fund for transfer to the General Fund (see item 1 of Section N. Sales and Use
Tax Fund.) and appropriated in the General Fund for the Economic Health Program.
October 5, 2004 -8- Item No. 19
FROM: Transfer from Sales & Use Tax Fund $ 250,000
FOR: Economic Health Program $ 250,000
B. CULTURAL SERVICES &FACILITIES FUND - MUSEUM
1. Throughout the year, the Museum receives donations from the Fort Collins Museum
Foundation, Fort Fund, the State Historical Society, and corporate and individual
sponsorships. These funds will be used to reimburse the Museum for exhibit, event,
educational program expenses, and continue restoration on the Franz Smith Cabin.
FROM: Unanticipated Revenue (Donations) $ 35,811
FOR: Museum Programming Reimbursement $ 35,811
2. The Museum requests the appropriation of revenue from fees for the Children's Summer
Courtyard programs, Rendezvous, and Walking Tours. These revenues will be used to
reimburse hourly salaries for the programs teachers, other hourly staff, and supply costs.
FROM: Unanticipated Revenue (Program Fees) $ 14,925
FOR: Museum Operations $ 14,925
3. The Museum requests additional appropriations for reimbursement of expenses incurred
for exhibits construction ($29,066), programs and events ($3,000), and the Museum's
Store ($9,000). Funding for the aforementioned items is available in the form of prior
year reserves in Cultural Services &Facilities Fund.
FROM: Museum Prior Year Reserves $ 41,066
FOR: Museum Operations (Various) $ 41,066
C. CULTURAL SERVICES &FACILITIES FUND - LINCOLN CENTER
1. The purpose of the City's Art in Public Places program ("APP") is to levy and set aside
for public art an amount equivalent to 1% of every eligible capital project with a cost in
excess of$250,000. This item authorizes for transfer to the Cultural Services &Facilities
Fund, for appropriation therein, the following amounts to be used for art on two City
projects.
Transfer$9,215 from the Capital Projects Fund- Streets De-icing Facility capital project.
FROM: Transfer from the Capital Projects Fund $ 9,215
FOR: Art in Public Places $ 9,215
Transfer$310,378 from the Capital Projects Fund - Police Facility capital project.
FROM: Transfer from the Capital Projects Fund $ 310,378
FOR: Art in Public Places $ 310,378
October 5, 2004 -9- Item No. 19
D. TRANSPORTATION SERVICES FUND - TRAFFIC
1. The Traffic Construction program is Traffic Operation's "Work for Others" program.
Expenditures for traffic signal work, traffic calming projects and installation of signs and
pavement markings are tracked within this account and billed out to other City
departments, municipalities and developments.
The original budget of $650,000 for Traffic Construction was based on scheduled
projects. Several unanticipated traffic signal, signing and striping projects have been
added to the workload for this program. An additional appropriation of $100,000 is
needed to complete the traffic signals, signing, and striping projects. This Traffic
Construction program will construct or upgrade approximately 9 traffic signals this year,
along with the signing, striping and traffic loop repair of numerous roadways. The
majority of the work is due to the roadway, rehab and development projects this year.
The additional appropriation of $100,000 will be used to pay for labor, materials and
equipment needed to complete these projects.
This request appropriates funds from Traffic Operations unanticipated revenues in the
amount of$100,000 to the Traffic Construction budget.
FROM: Unanticipated Revenue (Traffic Construction) $ 100,000
FOR: Traffic Construction Expenses $ 100,000
E. TRANSPORTATION SERVICES FUND - ENGINEERING
1. Latimer County collected Development Construction Inspection Fees for the Fossil Lake
Filings II & III development projects prior to their annexation into the City. Based on an
agreement between the City and the County, the City provided inspection services for
these developments. Upon annexation, these inspection fee revenues were transferred to
the City. The funds need to be appropriated to the Engineering - Construction Inspection
budget .
FROM: Unanticipated Revenue (Construction Inspection Fees) $ 15,660
FOR: Engineering Expenses (Construction Inspection) $ 15,660
2. An agreement was reached with various developers and homeowners whereby the City
agreed to design and construct the curb, gutter and pavement for their properties in
conjunction with the Pavement Management Program ("PMP"). The City has received
$18,531 from the developers and owners of the properties to cover their portions of the
costs of the repairs. The revenues needs to be appropriated in the PMP budget.
FROM: Unanticipated Revenue (Contributions-in-Aid) $ 18,531
FOR: Engineering Expenses (Pavement Management Program) $ 18,531
3. This item appropriates funds from an insurance claim settlement received by the City in
2004. The incident for which the City was reimbursed occurred in the PMP.
October 5, 2004 -10- Item No. 19
FROM: Unanticipated Revenue (Insurance Recovery) $ 551
FOR: Engineering Expenses (Pavement Management Program) $ 551
4. The City's PMP was managed as a capital project through 2003. Beginning in 2004, the
PMP was moved to the Transportation Services Fund and budgeted therein. This item
authorizes the transfer of remaining unspent appropriations in the Capital Projects Fund -
BCC Pavement Management Program, at the end of 2003, to the Transportation Services
Fund, for appropriation therein, to be used for pavement management purposes.
FROM: Transfer from Capital Projects Fund $ 318,406
FOR: Engineering Expenses (Pavement Management Program) $ 318,406
F. RECREATION FUND
The Recreation Division administers several restricted revenue accounts for various
programs. Revenues for these programs include grants, fund-raising events and activities,
and sponsorships. The following three items appropriate specific expenditures from
unanticipated revenue and restricted reserves established for these special revenue
accounts.
1. Prior year reserves associated with the Youth Programs account in the Recreation Fund
will be appropriated through this item and used to continue to run RAD Van in the fall,
continue RAD Van swim lessons, help underwrite the summer basketball program and
the expansion of the Toys for Kids program.
FROM: Prior Year Reserves (Youth Programs) $ 20,800
FOR: Youth Programming $ 20,800
2. Prior year reserves associated with the Animal Sales special revenue account will be
appropriated through this item and used to purchase a cow for The Farm at Lee Martinez
Park.
FROM: Prior Year Reserves (Lee Martinez Park) $ 500
FOR: Animal Sales $ 500
3. This item appropriates prior year reserves associated with the Youth Sports special
revenue account to be used to purchase youth sports equipment.
FROM: Prior Year Reserves (Youth Sports) $ 8,000
FOR: Youth Sports $ 8,000
4. Unanticipated revenue associated with the Older Adult special revenue account will be
appropriated through this item and used to support Senior Center Council activities.
FROM: Unanticipated Revenue (Senior Citizen Council) $ 4,600
FOR: Older Adults $ 4,600
October 5, 2004 -11- Item No. 19
5. Prior year reserves associated with the Alternative Programs special revenue account will
be appropriated through this item and used to fund alternative programming special
events.
FROM: Prior Year Reserves (Alternative Programs) $ 5,000
FOR: Alternative Programs $ 5,000
6. Unanticipated revenue associated with the Ice and Aquatics special revenue account will
be appropriated through this item and be used to help underwrite the Winter Wishes Ice
show, and to purchase lifeguard equipment and swim wear.
FROM: Unanticipated Revenue (Miscellaneous) $ 46,000
FOR: Ice & Aquatics Programming $ 46,000
7. The Recreation Division anticipates additional revenues associated with the Trips and
Travel Program. The additional revenues are requested for appropriation through this
item and will be used to offset expenses associated with the Memphis/Tunica trip.
FROM: Unanticipated Revenue (Activity Fees) $ 26,750
FOR: Trips and Travel Expenses $ 26,750
8. Unanticipated infrastructure improvements and corrections that include labor and
materials necessary to replace the lighting in the swimming pool at Edora Pool and Ice
Center ("EPIC') have been completed. Recreation Fund prior year reserves, totaling
$45,840, will be used to fund the aforementioned improvements.
FROM: Prior Year Reserves $ 45,840
FOR: Ice &Aquatic Expenses (EPIC Improvements) $ 45,840
9. The Recreation Division applied for, and was awarded an Artists and Organizations grant,
in the amount of $14,400, from the Colorado Council on the Arts ("CCA"). The CCA
grant revenue will be used with other Recreation Division resources to fund live
performances by the Fort Collins Symphony at the annual Winter Wishes Ice Show at
EPIC. This item authorizes the appropriation of the CCA grant in the Winter Wishes Ice
Show project. The grant requires the City to provide dollar-for-dollar matching funds for
the project. Matching funds are appropriated and available in the Recreation Fund Ice
and Aquatics budget (See Item 3. Section P. Transfers of Appropirations Between
Funds.).
FROM: Unanticipated Revenue (CCA Grant) $ 14,400
FOR: Winter Wishes Ice Show Project $ 14,400
October 5, 2004 -12- Item No. 19
G. CAPITAL PROTECTS FUND
1. The City purchased 4913 South College Avenue, the future site of the South Transit
Center, in December, 2002. While plans for construction of the future facility were
prepared, the property was rented. Rental revenue from the property will be $6,827 for
2004. This item appropriates the unanticipated revenue from rental income to be used for
construction of the Mason Corridor Project, including the South Transit Center site.
FROM: Unanticipated Revenue (Building Rental) $ 6,827
FOR: BCC - Mason Transportation Corridor $ 6,827
2. The U.S. Bureau of Reclamation entered into an agreement with the City to pay one-half
of the expenses associated with x-raying, temporary reinforcing and post-tensioning for
the bridge structures associated with the Bureau of Reclamation Horsetooth Dam Haul
Route. This item appropriates revenue received from U.S. Bureau of Reclamation in the
Minor Streets capital project as a reimbursement for expenses incurred.
FROM: Unanticipated Revenue (U.S. Bureau of Reclamation) $ 47,561
FOR: Minor Streets $ 47,561
3. The City received a $310,300 grant from Great Outdoors Colorado ("GOCO") for the
construction of the LaPorte Trail connection. The revenue will be used to reimburse the
BCC - Regional Trails capital project. Reimbursement will free-up BCC funds to be used
to fund other regional trail projects. This item appropriates revenue received from GOCO
in the BCC - Regional Trail capital project.
FROM: Unanticipated Revenue (GOCO Grant) $ 310,300
FOR: BCC - Regional Trails $ 310,300
4. On July 20, 2004, City Council adopted Ordinance No. 120, 2004, Appropriating the
Proceeds from the Lease Purchase Certificates of Participation for the Purpose of Making
Certain Capital Improvements. Design and construction of a de-icing facility, at the
Streets Department, was one of the aforementioned projects appropriated. In addition to
the COP's proceeds, the De-Icing Facility capital project includes previously appropriated
transfers from the Transportation Services Fund, to be used to renovate the current facility
used to store de-icing materials.
Staff recommends budgeting and accounting for the construction of the new de-icing
facility and the renovation of the old facility separately. Item 4 Section P. Transfers of
Appropriations between Funds authorizes the transfer of existing appropriations from the
De-Icing Facility capital project to a newly created Sand and Salt Building Renovation
capital project. This item appropriates $204,000 in the Sand and Salt Building
Renovation capital project, representing the proceeds from the sale of the land, on which
the new facility will be located, to the Leasing Corporation.
FROM: Unanticipated Revenue (Proceeds from the Sale of Land) $ 204,000
FOR: Sand& Salt Building Renovation $ 204,000
October 5, 2004 -13- Item No. 19
H. NATURAL AREAS FUND
1. The City received rental revenue on properties located on the Reservoir Ridge Natural
Areas ($2,400) and the Pulliam Ranch ($3,250). This item appropriates the unanticipated
revenue in the Natural Areas Fund to be used for land conservation and maintenance
activity in the Natural Areas program.
FROM: Unanticipated Revenue (Other Rents & User Charges) $ 5,650
FOR: Natural Areas Programming $ 5,650
2 . The City received rental revenue of land located at the Running Deer Natural Area. The
land was acquired with funds from Larimer County's open space initiative. The land
lease is paid quarterly by Hageman's Earth Cycle. This item appropriates the
unanticipated revenue from the rental income to be used for Natural Areas.
FROM: Unanticipated Revenue (Other Rents &User Charges) $ 7,470
FOR: Natural Areas Programming $ 7,470
3. The City's Natural Areas program purchased the southwest portion of the Trillium
property (7.17 acres) along Dry Creek in 1999. The purchase was made to protect
portions of Dry Creek and wetlands habitat. The Storm Drainage Fund participated in
the purchase (50/50 split between Natural Areas and Stormwater) in order to acquire a
portion of the property for future drainage projects. This item appropriates Stormwater's
reimbursement to Natural Areas for their share of the cost of the property.
FROM: Unanticipated Revenue (Contributions-in-Aid) $ 17,535
FOR: Natural Areas Programming $ 17,535
4. The City granted an easement to Paradigm Properties, LLC., on a portion of the Resource
Recovery Farm, purchased by the City's Natural Areas program in 2003. This item
appropriates the revenue from the easement granted, to be used to fund land conservation
and maintenance activity in the Natural Areas program.
FROM: Unanticipated Revenue (Other Rents &User Charges) $ 30,993
FOR: Natural Areas Programming $ 30,993
I. NEIGHBORHOOD PARKLAND FUND
1. The City received a revenue payment from Qwest for easements on park land. This item
appropriates $1,006 from unanticipated revenue to be used for improvements at Avery
Park and Richards Lake Park.
FROM: Unanticipated Revenue (Miscellaneous) $ 1,006
FOR: Avery Park and Richards Lake Park $ 1,006
October 5, 2004 -14- Item No. 19
J. CONSERVATION TRUST FUND
1. This item appropriates $3,500 from unanticipated revenue to the Trail Acquisition and
Development Project in the Conservation Trust Fund. Funds have been collected from
The RETEC Group. The City provided traffic control for the trail detour during the 2004
Poudre River Cleanup efforts. The RETEC Group agreed to repay the City for these
costs.
FROM: Unanticipated Revenue (Miscellaneous) $ 3,500
FOR: Trail Acquisition and Development Project $ 3,500
K. TRANSIT FUND
1 . The City received an FTA/STP grant to replace one fixed route transit vehicle (replacing
the bus that was destroyed by a fire in 2002). The City was awarded $260,000 in Federal
funds. The local match required is $65,000. This item appropriates the unanticipated
revenue from grant income, and transfers $38,000 for local match from the Transit
Services Fund prior year reserves, and uses $27,000 from current year appropriations for
the remainder of the local match requirement (see Item 2 Section P. Transfers of
Appropriations between Funds).
FROM: Unanticipated Revenue (Grant) $ 260,000
FROM: Prior Year Reserves $38,000
FOR: Replace Fixed Route Transit Vehicle $ 298,000
2 . The City was awarded a STP grant for $33,210 from the Colorado Department of
Transportation. The local match required is $7,290, for a total contract amount of
$40,500. This item appropriates unanticipated revenue and prior year reserves. A
portion of the funding is to be used for pilot telework projects, and another portion will
be used for promotional and educational activities to encourage bicycle commuting for
errands.
FROM: Unanticipated Revenue (Grant) $33,210
FROM: Prior Year Reserves $7,290
FOR: Telework TDM& Bike Shop TDM $40,500
3 . The City was awarded a grant from the Bohemian Foundation for the Youth Fare-Free
program. The grant award was for $50,000 and helps subsidize the 17 & younger youth
fares. This item appropriates the unanticipated grant revenues.
FROM: Unanticipated Revenue (Grant) $50,000
FOR: Subsidize 17 & Younger Youth Fares $50,000
October 5, 2004 -15- Item No. 19
L. WATER FUND
1 . The City received revenue from the City of Greeley for compensation of Soldier Canyon
Dam outlet capacity. The appropriation will be used for the Water Treatment Plant
Master Plan project.
FROM: Unanticipated Revenue (Miscellaneous) $ 192,798
FOR: Water Treatment Plant Master Plan Project $ 192,798
M. STORM DRAINAGE FUND
1 . The Stormwater Master Plan identified the need for stormwater facilities in the location
of the Summit Lifestyle Center in order to mitigate existing drainage problems in the
basin. As a condition of development, the Summit Lifestyle Center will be required to
construct a facility that provides regional onsite detention in addition to that required to
serve this site. By combining the developer's responsibility with the City's need for
regional stormwater improvements, the City realized a savings. This $300,000
appropriation will pay for only the City's portion of the improvement; the developer is
responsible for the cost of the improvements that benefit the Lifestyle Center. The funds
will be from prior year reserves in the Storm Drainage Fund.
FROM: Prior Year Reserves $ 300,000
FOR: Stormwater Facilities Developer Repays Project $ 300,000
N. SALES AND USE TAX FUND
1. On March 16, 2004, City Council adopted Ordinance No. 46 which amended Section 25-
123(c) of the City Code relating to the compensation of vendors for collecting and
remitting sales tax. With this ordinance Council reduced the amount retained by retailers
for collecting City sales and use tax revenues. The additional revenues collected by the
City as a result of this reduction have been placed into an Economic Vitality and
Community Sustainability Fund (Economic Health Program). It is estimated that
$250,000 will be received in 2004. These funds need to be appropriated in the Sales and
Use Tax Fund for transfer to the General Fund. See Item 12 Section A. General Fund.
FROM: Unanticipated Revenue (Vendor Fee) $ 250,000
FOR: Transfer to the General Fund $ 250,000
O. FORT COLLINS-LOVELAND AIRPORT
1. According to the City Charter and the Airport Intergovernmental Agreement with the City
of Loveland, it is necessary to adopt and appropriate the City of Fort Collins's portion of
the Fort Collins-Loveland Airport operating budget for 2004. The City of Loveland
manages the Airport's budget and finances, but since the City of Fort Collins owns 50%
of the Airport, it is necessary for the City to also appropriate our 50% portion of the total
Airport budget, even though the City of Fort Collins will not actually be spending these
funds from our accounts. This item authorizes the appropriation of $569,185,
October 5, 2004 -16- Item No. 19
representing the City's �/2 share of the 2004 City of Fort Collins-Loveland Airport
operating and capital improvement budget.
FROM: Unanticipated Revenue (Various Sources) $ 569,185
FOR: Fort Collins-Loveland Airport 2004 Expenditures $ 569,185
P. TRANSFERS OF APPROPRIATIONS BETWEEN FUNDS
Article V, Section 10, of the City Charter authorizes the City Council, upon
recommendation of the City Manager, to transfer unexpended and unencumbered
appropriations from one fund to another provided that the purpose for which the
transferred funds are to be expended remains unchanged.
1. This item transfers $6,575 from existing Natural Resources appropriations to the Clean
Air Grant. See Item 6. Section A. General Fund.
FROM: Natural Resources Operations $ 6,575
TO: Natural Resources Clean Air Grant Project $ 6,575
2. This item transfers $27,000 from existing Transit appropriations to the FTA 5307
Operations Grant. See item 1. Section K. Transit Fund.
FROM: Transit Operations $27,000
TO: Transit FTA 5307 Operations Grant $27,000
3. This item transfers $14,400 from existing appropriations in the Recreation Fund Ice &
Aquatics operating budget to the Recreation Fund Winter Wishes Ice Show project. See
Item 9. Section F. Recreation Fund.
FROM: Recreation Fund Ice & Aquatics Operations $ 14,400
TO: Recreation Fund Winter Wishes Ice Show Project $ 14,400
4. This item transfers $225,000 from existing appropriations in the Capital Projects Fund -
De-Icing Facility capital project to the Capital Projects Fund - Sand & Salt Building
Renovation capital project. See Item 4. Section G. Capital Projects Fund.
FROM: Capital Projects Fund -De-Icing Facility Capital Project $ 225,000
TO: Capital Projects Fund - Sand & Salt Building Capital Project $ 225,000
5. On April 6, 2004, City Council adopted Ordinance No. 47, 2004, appropriating
unanticipated revenue in the form of private donations to be used for the design and
construction of a Children's Garden at the Gardens on Spring Creek (Building
Community Choices - Horticulture Center). The Children's Garden project was not
included in the original project scope of the BCC Horticulture Center project. This item
authorizes the transfer of appropriations, and the private donations supporting the
appropriations for the Children's Garden, totaling $423,500, from the BCC - Gardens on
Spring Creek project to a separate Children's Garden capital project.
October 5, 2004 -17- Item No. 19
FROM: BCC - Community Horticulture Center Capital Project $ 423,500
TO: Children's Garden Capital Project $423,500
ORDINANCE NO. 161, 2004
OF THE COUNCIL OF THE CITY OF FORT COLLINS
APPROPRIATING PRIOR YEAR RESERVES AND
UNANTICIPATED REVENUE IN VARIOUS CITY FUNDS
AND AUTHORIZING THE TRANSFER OF APPROPRIATED
AMOUNTS BETWEEN FUNDS OR PROJECTS
WHEREAS, the City has prior year reserves, excess revenue, and unanticipated revenue
available to appropriate; and
WHEREAS, in accordance with Article V, Section 8(b), of the Charter of the City of Fort
Collins (the "Charter"), any expense or liability entered into by an agent of the City, on behalf of
the City, shall not be made unless an appropriation therefor shall have been made by the City
Council; and
WHEREAS, Article V, Section 9 of the Charter permits the City Council to appropriate
by ordinance at any time during the fiscal year such funds for expenditure as may be available
from reserves accumulated in prior years, notwithstanding that such reserves were not previously
appropriated; and
WHEREAS, Article V, Section 9, of the Charter also permits the City Council to make
supplemental appropriations by ordinance at any time during the fiscal year, provided that the
total amount of such supplemental appropriations, in combination with all previous
appropriations for that fiscal year, does not exceed the then current estimate of actual and
anticipated revenues to be received during the fiscal year; and
WHEREAS, Article V, Section 10, of the Charter authorizes the City Council to transfer
by ordinance any unexpended and unencumbered amount or portion thereof from one fund or
capital project to another fund or capital project, provided the purpose for which the transferred
funds are to be expended remains unchanged; and
WHEREAS, the City wishes to provide for the expenditures listed below and the City
Manager recommends that these expenditures be made.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF
FORT COLLINS that the following funds are hereby authorized for transfer and appropriated for
expenditure for the purposes stated below:
A. GENERAL FUND
1. APP. FROM: Unanticipated Revenue (Miscellaneous Police) $ 215,552
APP. FROM: Unanticipated Revenue (Seat Belt Grant 2001) $ 12,513
APP. FROM: Unanticipated Revenue (Seat Belt Grant 2003) $ 3,730
APP. FROM: Prior Year Reserves (Equipment Replacement) $ 271,424
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FOR: Police Services $486,976
FOR: Seat Belt Grant 2001 $ 12,513
FOR: Seat Belt Grant 2003 $ 3,730
2. APP. FROM: Prior Year Reserves (Forestry Savings) $ 9,677
APP. FROM: Prior Year Reserves (Tree Donations) $ 12,000
FOR: Forestry &Horticulture $ 21,677
3. APP. FROM: Unanticipated Revenue (House Rental/Prop.Mgmt.) $ 21,783
FOR: Real Estate Services $ 21,783
4. APP. FROM: Prior Year Reserves (Equipment Replacement) $ 75,000
FOR: Geographic Information System $ 75,000
5. APP. FROM: Unanticipated Revenue (Donations/Gifts) $ 25,000
FOR: CPIO Program $ 25,000
6. APP. FROM: Unanticipated Revenue (Grant Proceeds) $ 14,000
APP. FROM: Unanticipated Revenue (Natural Resources) $ 12,208
FOR: Natural Resources Clean Air Grant Project $ 14,000
FOR: Natural Resources $ 12,208
7. APP. FROM: Prior Year Reserves (Library Donations) $ 4,533
FOR: Library Services $ 4,533
8. APP. FROM: Unanticipated Revenue (House Rental) $ 28,923
FOR: Advance Planning $ 28,923
9. APP. FROM: Unanticipated Revenue (Work for Others) $ 563,000
FOR: Facilities Building Repairs &Maintenance $ 563,000
10. APP. FROM: Unanticipated Revenue (Horticulture) $ 6,490
APP. FROM: Prior Year Reserves (Horticulture Savings) $ 920
APP. FROM: Prior Year Reserves (Tree Donations) $ 1,500
FOR: Horticulture Expenses $ 8,910
11. APP. FROM: Prior Year Reserves (Municipal Court Savings) $ 39,060
FOR: Municipal Court $ 39,060
12. APP. FROM: Unanticipated Revenue (Transfer from Sales &Use Tax) $ 250,000
FOR: Economic Health Program $ 250,000
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B. CULTURAL SERVICES AND FACILITIES FUND - MUSEUM
1. APP. FROM: Unanticipated Revenue (Donations) $ 35,811
FOR: Museum Programming Reimbursement $ 35,811
2. APP. FROM: Unanticipated Revenue (Program Fees) $ 14,925
FOR: Museum Operations $ 14,925
3. APP. FROM: Museum Prior Year Reserves $ 41,066
FOR: Museum Operations (Various) $ 41,066
C. CULTURAL SERVICES & FACILITIES FUND - LINCOLN CENTER
1. APP. FROM: Transfer from the Capital Projects Fund $ 9,215
FOR: Art in Public Places $ 9,215
APP. FROM: Transfer from the Capital Projects Fund $ 310,378
FOR: Art in Public Places $ 310,378
D. TRANSPORTATION SERVICES FUND - TRAFFIC
1. APP. FROM: Unanticipated Revenue (Traffic Construction) $ 100,000
FOR: Traffic Construction Expenses $ 100,000
E. TRANSPORTATION SERVICES FUND - ENGINEERING
1. APP. FROM: Unanticipated Revenue (Construction Inspection Fees) $ 15,660
FOR: Engineering Expenses (Construction Inspection) $ 15,660
2. APP. FROM: Unanticipated Revenue (Contributions-in-Aid) $ 18,531
FOR: Engineering Expenses (Pavement Management Program) $ 18,531
3. APP. FROM: Unanticipated Revenue (Insurance Recovery) $ 551
FOR: Engineering Expenses (Pavement Management Program) $ 551
4. APP. FROM: Transfer from the Capital Project Fund $ 318,406
FOR: Engineering Expenses (Pavement Management Program) $ 318,406
F. RECREATION FUND
1. APP. FROM: Prior Year Reserves (Youth Programs) $ 20,800
FOR: Youth Programming $ 20,800
2. APP. FROM: Prior Year Reserves (Lee Martinez Park) $ 500
FOR: Animal Sales $ 500
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3. APP. FROM: Prior Year Reserves (Youth Sports) $ 8,000
FOR: Youth Sports $ 8,000
4. APP. FROM: Unanticipated Revenue (Senior Citizen Council) $4,600
FOR: Older Adults $4,600
5. APP. FROM: Prior Year Reserves (Alternative Programs) $ 5,000
FOR: Alternative Programs $ 5,000
6. APP. FROM: Unanticipated Revenue (Miscellaneous) $ 46,000
FOR: Ice & Aquatics Programming $ 46,000
7. APP. FROM: Unanticipated Revenue (Activity Fees) $ 26,750
FOR: Trips and Travel Expenses $ 26,750
8. APP. FROM: Prior Year Reserves $45,840
FOR: Ice & Aquatics Expenses (EPIC Improvements) $45,840
9. APP. FROM: Unanticipated Revenue (CCA Grant) $ 14,400
FOR: Winter Wishes Ice Show Project $ 14,400
G. CAPITAL PROTECTS FUND
1. APP. FROM: Unanticipated Revenue (Building Rental) $ 6,827
FOR: BCC - Mason Transportation Corridor $ 6,827
2. APP. FROM: Unanticipated Revenue (U.S. Bureau of Reclamation) $47,561
FOR: Minor Streets $ 47,561
3. APP. FROM: Unanticipated Revenue (GOCO Grant) $ 310,300
FOR: BCC - Regional Trails $ 310,300
4. APP. FROM: Unanticipated Revenue (Proceeds from the Sale of Land) $ 204,000
FOR: Sand& Salt Building Renovation $ 204,000
H. NATURAL AREAS FUND
1. APP. FROM: Unanticipated Revenue (Other Rents & User Charges) $ 5,650
FOR: Natural Areas Programming $ 5,650
2. APP. FROM: Unanticipated Revenue (Other Rents & User Charges) $ 7,470
FOR: Natural Areas Programming $ 7,470
3. APP. FROM: Unanticipated Revenue (Contributions-in-Aid) $ 17,535
FOR: Natural Areas Programming $ 17,535
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4. APP. FROM: Unanticipated Revenue (Other Rents &User Charges) $ 30,993
FOR: Natural Areas Programming $ 30,993
I. NEIGHBORHOOD PARKLAND FUND
1. APP. FROM: Unanticipated Revenue (Miscellaneous) $ 1,006
FOR: Avery Park and Richards Lake Park $ 1,006
J. CONSERVATION TRUST FUND
1. APP. FROM: Unanticipated Revenue (Miscellaneous) $ 3,500
FOR: Trail Acquisition and Development Project $ 3,500
K. TRANSIT FUND
1 . APP. FROM: Unanticipated Revenue (Grant) $ 260,000
APP. FROM: Prior Year Reserves $38,000
FOR: Replace Fixed Route Transit Vehicle $ 298,000
2 . APP. FROM: Unanticipated Revenue (Grant) $33,210
APP. FROM: Prior Year Reserves $7,290
FOR: Telework TDM &Bike Shop TDM $40,500
3 . APP. FROM: Unanticipated Revenue (Grant) $50,000
FOR: Subsidize 17 & Younger Youth Fares $50,000
L. WATER FUND
1 . APP. FROM: Unanticipated Revenue (Miscellaneous) $ 192,798
FOR: Water Treatment Plant Master Plan Project $ 192,798
M. STORM DRAINAGE FUND
1 . APP. FROM: Prior Year Reserves $ 300,000
FOR: Stormwater Facilities Developer Repays Project $ 300,000
N. SALES & USE TAX FUND
APP. FROM: Unanticipated Revenue (Vendor Fee) $ 250,000
FOR: Transfer to the General Fund $ 250,000
O. FORT COLLINS-LOVELAND AIRPORT
APP. FROM: Unanticipated Revenues (Various) $ 569,185
FOR: City of Fort Collins-Loveland Airport 2004 Expenditures $ 569,185
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P. TRANSFERS OF APPROPRIATED FUNDS TO OTHER FUNDS
1. TRANSFER FROM: Natural Resources Operations $ 6,575
TO: Natural Resources Clean Air Grant Project $ 6,575
2. TRANSFER FROM: Transit Operations $27,000
TO: Transit FTA 5307 Operations Grant $27,000
3. TRANSFER FROM: Recreation Fund Ice & Aquatics Operations $ 14,400
TO: Recreation Fund Winter Wishes Ice Show Project $ 14,400
4. TRANSFER FROM: Capital Projects Fund-De-Icing Facility Project $ 225,000
TO: Capital Projects Fund - Sand & Salt Building Renovation Project $ 225,000
5. TRANSFER FROM: Capital Projects Fund- BCC Horticulture Center
Project $ 423,500
TO: Children's Garden Capital Project $ 423,500
Introduced, considered favorably on first reading, and ordered published this 5th day of
October, A.D. 2004, and to be presented for final passage on the 19th day of October, A.D. 2004.
Mayor
ATTEST:
City Clerk
Passed and adopted on final reading this 19th day of October, A.D. 2004.
Mayor
ATTEST:
City Clerk
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