HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 04/19/2005 - RESOLUTION 2005-036 ESTABLISHING FEE INCREASES CHA ITEM NUMBER: 27
AGENDA ITEM SUMMARY DATE: April 19, 2005
FORT COLLINS CITY COUNCIL STAFF: Susan Neiman
SUBJECT
Resolution 2005-036 Establishing Fee Increases Charged by Fort Collins Police Services
Relating to Release of Criminal Justice Records.
RECOMMENDATION
Staff recommends adoption of the Resolution.
FINANCIAL IMPACT
The financial impact of the fee increase is negligible. The main purpose of the fee increase is to
more accurately reflect the cost of providing this service.
EXECUTIVE SUMMARY
The Records Division of Fort Collins Police Services currently follows a fee schedule which was
last approved by City Council in 1996 and has remained virtually the same since that time.
However, equipment costs, supplies, overhead, and employees' salaries have increased over this
time period, resulting in increased processing costs to the department.
The Records Division of Fort Collins Police Services receives numerous requests on a daily
basis for copies of police reports. The highest percentage of these requests comes from
insurance companies for copies of accident reports. Records Division staff recommends
adjusting the current rates. This adjustment more accurately reflects the cost of providing this
service.
Secondly, during the last few years, the volume of requests for `special services' of the Police
Services computer system database has increased dramatically. These special searches range
from crimes at a specific location to the number of crimes by day of week and require much
more sophisticated expertise and time to accomplish. The requested increase more closely
reflects the overall cost of complete these searches.
Fort Collins Police Services is authorized pursuant to C.R.S. 24-72-306(1) to assess reasonable
fees to cover Police Services' actual costs, including its personnel and equipment costs, incurred
to search for, retrieve, and copy criminal justice records for public inspection. This statute also
requires that such fees be established by the City Council.
April 19, 2005 -2- Item No. 27
The current fee schedule and the recommended fee schedule are as follows:
CURRENT FEE SCHEDULE
1. Copy of Report (1-10 pages) $5.00
2. Additional Pages (over 10) $1.00 per page
3. Records Checks $5.00
4. Mail-In Requests $5.00
5. Certified Copies $5.00
6. Photographs Attendant Expenses*
7. RMS Searches $5.00
8. Special Searches $10.00 per 1/2 hour**
NOTE: All per hour charges are a minimum of 1/2 hour.
*No actual cost except development expenses.
RECOMMNDED FEE SCHEDULE
1. Copy of Report (I-10 pages) $7.50
2. Additional Pages (over 10) $1.00 per page
3. Records Checks $7.50
4. Mail-In Requests $7.50
5. Certified Copies $5.00 (plus cost of report)
6. Photographs Attendant Expenses*
7. RMS Searches $7.50
8. Special Searches - requiring the creation $30.00 per hour**
of a new record, additional investigation and
retrieval beyond mere duplication of a record,
manipulation of data or expertise of computer
systems personnel
9. Routine Dispatch Tape Recordings - requiring no more $23.00 base fee
than an hour to search and review (includes search fee,
supervisory review of recording, and cost of cassette tape)
10. Special Dispatch recordings - $23.00 base fee/
requiring more than one hour to search and review plus $30.00 per hour
after first hour**
April 19, 2005 -3- Item No. 27
11. Routine other recordings - requiring no more than one $23.00 base fee
hour to search, review and copy
12. Special other recordings - requiring more than one $23.00 base fee/
hour to search and review plus $30.00 per hour
after first hour**
13. General Directives Manual $55.00
*No actual cost except development.
**All per hour charges are a minimum of 1/2 hour(or $15.00)
RESOLUTION 2005-036
OF THE COUNCIL OF THE CITY OF FORT COLLINS
ESTABLISHING FEE INCREASES CHARGED BY
FORT COLLINS POLICE SERVICES RELATING TO
RELEASE OF CRIMINAL JUSTICE RECORDS
WHEREAS, C.R.S. Section 24-72-306(1) authorizes Fort Collins Police Services to assess
reasonable fees for the actual costs it incurs, including its personnel and equipment costs,to search
for, retrieve, and copy criminal justice records for public inspection; and
WHEREAS,C.R.S. Section 24-72-306(1)also requires that any such fees be established by
the City Council; and
WHEREAS, the fee schedule currently used by the Records Division of Fort Collins Police
Services was last approved by the City Council in 1996; and
WHEREAS, since 1996 equipment costs, supplies, overhead, and employee salaries have
increased significantly, resulting in an increase in the costs to the Records Division to process and
respond to requests for public inspection of criminal justice records; and
WHEREAS,the proposed increases in the Records Division's fee schedule more accurately
reflect the current costs of making criminal justice records available for public inspection.
NOW,THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT
COLLINS, that the following costs and fees are hereby established and shall be applicable for all
requests to the Records Division of Fort Collins Police Services for public inspection of criminal
justice records:
Criminal Justice Records Fee Schedule:
1. Copy of Report(1-10 pages) $7.50
2. Additional Pages(over 10) $1.00 per page
3. Records Checks $7.50
4. Mail-In Requests $7.50
5. Certified Copies $5.00(plus cost of report)
6. Photographs Attendant Expenses*
7. RMS Searches $7.50
8. Special Searches-requiring the creation $30.00 per hour**
of a new record, additional investigation and retrieval
beyond mere duplication of a record,manipulation of data
or expertise of computer systems personnel
9. Routine Dispatch Tape Recordings-requiring no more $23.00 base fee
than an hour to search and review(includes search fee,
supervisory review of recording,and cost of cassette tape)
10. Special Dispatch recordings- $23.00 base fee/
requiring more than one hour to search and review plus$30.00 per hour
after first hour**
11. Routine other recordings-requiring no more than one $23.00 base fee
hour to search, review and copy
12. Special other recordings-requiring more than one $23.00 base fee/
hour to search and review plus$30.00 per hour
after first hour**
13. General Directives Manual $55.00
*No actual cost except developement.
**All per hour charges are a minimum of 1/2 hour(or$15.00)
Passed and adopted at a regular meeting of the City Council held this 19th day of April,
A.D. 2005.
Mayor
ATTEST:
City Clerk