HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 06/03/2008 - ITEMS RELATING TO THE COMPLETION OF THE SPRING CYC ITEM NUMBER: 15 A-D
AGENDA ITEM SUMMARY DATE: June 3, 2008
FORT COLLINS CITY COUNCIL
STAFF: Ken Waido
SUBJECT
Items Relating to the Completion of the Spring Cycle of the Competitive Process for Allocating City
Financial Resources to Affordable Housing and Community Development Activities Utilizing the
Federal Community Development Block Grant(CDBG)and Home Investment Partnership(HOME)
Programs, and the City's Human Services Program and Affordable Housing Fund.
RECOMMENDATION
Staff recommends adoption of the Resolutions and the Ordinances on First Reading.
The CDBG Commission presents a list of recommendations as to which programs and projects
should receive funding.
FINANCIAL IMPACT
The Community Development Block Grant (CDBG) Program and Home Investment Partnership
(HOME)Program provide Federal funds from the Department of Housing and Urban Development
(HUD)to the City of Fort Collins which can be allocated to housing and community development
related programs and projects,thereby,reducing the demand on the City's General Fund Budget to
address such needs. City funds for this item have been appropriated as part of the Human Services
Program and Affordable Housing Fund in December 2007.
EXECUTIVE SUMMARY
A. Resolution 2008-052 Approving the Programs and Projects that Will Receive Funds from
the Federal Community Development Block Grant (CDBG) and Home Investment
Partnership (HOME) Programs, and the City's Human Services Program and Affordable
Housing Fund.
B. Resolution 2008-053 Approving the FY 2008 Home Investment Partnerships Program for
the City of Fort Collins.
C. Hearing and First Reading of Ordinance No. 061, 2008, Appropriating Unanticipated
Revenue in the Community Development Block Grant Program.
June 3, 2008 -2- Item No. 15 A-D
D. Hearing and First Reading of Ordinance No. 062, 2008, Appropriating Unanticipated
Revenue and Authorizing the Transfer of Appropriations Between Projects in the HOME
Investment Partnership Program.
These Resolutions and Ordinances will complete the spring cycle of the competitive process for
allocating City financial resources to affordable housing programs/projects and community
development activities.
BACKGROUND
Resolution 2008-052 establishes which programs and projects will receive funding with CDBG
funds for the FY 2008 Program year (Entitlement Grant and Program Income), which starts on
October 1, 2008, and which programs will receive funds from previous CDBG and HOME fiscal
years(Reprogrammed and Unprogrammed funds)and from the City's Human Services Program and
Affordable Housing Fund. The CDBG Commission presents a list of recommendations as to which
programs and projects should receive funding.
The following table summarizes the amount and sources of all available CDBG and City funds for
distribution during the spring cycle of the competitive process:
AMOUNT SOURCE
$998,391 FY 2008 CDBG Entitlement Grant
57,000 FY 2008 CDBG Program Income
61,383 FY 2006 CDBG Reprogrammed
312,937 FY 2007 CDBG Unprogrammed
172,499 FY 2005 & FY 2006 HOME CHDO Reprogrammed
208,835 FY 2007 HOME Unprogrammed
96,139 FY 2007 HOME CHDO Unprogrammed
68,387 FY 2006 City Affordable Housing Fund Unprogrammed
133,000 FY 2007 City Affordable Housing Fund Unprogrammed
440,334 FY 2008 City Human Services Program
$2 548 905 Total Fundiniz Available
Reprogrammed funds are funds that were previously allocated to specific projects, but have been
returned to the City. Unprogrammed funds are funds that have yet to be allocated to specific
projects. Program Income includes anticipated repayments from rehab loans and home buyer
assistance loans along with repayments from development loans. HOME Community Housing
Development Organization (CHDO) funds are HOME grant fund earmarked for use by CHDO
designated entities.
The FY 2008 CDBG Entitlement Grant and Program Income totals $1,055,391. HUD regulations
limit a maximum of 20% of these funds for Planning and Administrative purposes, or$211,078.
The following table summarizes the amount and sources of available funds for CDBG Program
administrative purposes:
June 3, 2008 -3- Item No. 15 A-D
AMOUNT SOURCE
$199,678 FY 2008 CDBG Entitlement Grant
11,400 FY 2008 CDBG Program Income
$211,078 Total Funding Available for CDBG Program Administration
HUD regulations limit a maximum 15% of the FY 2008 CDBG funds, or $158,309 for use in the
Public Services category.The City's Human Services Program adds$440,334 for use in the category,
fora total of$598,643 ofavailable funding.The following table summarizes the amount and sources
of available funds for public/human service proposals:
AMOUNT SOURCE
$149,759 FY 2008 CDBG Entitlement Grant
8,550 FY 2008 CDBG Program Income
440,334 FY 2008 City Human Services Program
$598,643 Total Funding Available for Public/Human Service Proposals
The following table summarizes the amount and sources of available funds for affordable housing
proposals:
AMOUNT SOURCE
$648,954 FY 2008 CDBG Entitlement Grant
61,383 FY 2006 CDBG Reprogrammed
312,937 FY 2007 CDBG Unprogrammed
37,050 FY 2008 CDBG Program Income
172,499 FY 2005 & FY 2006 HOME CHDO Reprogrammed
208,835 FY 2007 HOME Unprogrammed
96,139 FY 2007 HOME CHDO Unprogrammed
68,387 FY 2006 City Affordable Housing Fund Unprogrammed
133,000 FY 2007 City Affordable Housing Fund Unprogrammed
$1 739 184 Total Funding Available for Affordable Housing Proposals
The City received 31 applications for funding as part of the spring cycle of the competitive process
requesting a total of approximately $2.9 million. The total amount of funds available from all
sources totals about$2.5 million. The following table summarizes the amount of funding requested
compared to the amount of funding available for each of the major funding categories.
Number of Requested Available
Category Applications Funding Funding
Affordable Housing 5 $1,906,911 $1,739,184
Public Services 25 $815,239 $598,643
Administration 1 $211,078 $211,078
Totals 31 $2 933 228 $2 548 905
The CDBG Commission presents recommendations as to which programs and projects should
receive funding from the available funding sources presented above. The following tables present
the allocations recommended by the Commission to the City Council within each major category:
June 3, 2008 -4- Item No. 16 A-D
Planning and Administration
Applicant Funding Commission's Unfunded
Project/Program Request Recommendation Balance
PA-1 City of Fort Collins $211,078 $211,078 $0
CDBG Administration
Affordable Housing
Applicant Funding Commission's Unfunded
Project/Program Request Recommendation Balance
HO-1 CARE Housing— $150,000 $150,000 $0
Provincetowne Pre-
Development Costs
HO-2 City of Fort Collins— $200,000 $200,000 $0
Home Buyer Assistance
HO-3 City of Fort Collins— $201,387 $0 $201,387
Land Bank Program
HO-4 Fort Collins Housing $1,139,000 $1,139,000 $0
Authority— Stanford
Acquisition& Renovation
HO-5 Fort Collins Housing $216,524 $216,524 $0
Corporation—Leisure Drive
Rehabilitation
All funding recommendations in the Affordable Housing category are in the form of
a"Due on Sale Loan + 5% Simple Interest."
Public Service
Applicant Funding Commission's Unfunded
Project/Program Request Recommendation Balance
PS-1 B.A.S.E. CAMP: $48,000 $0 $0
Sliding Scale Fee Tuition (CDBG grant)
Assistance
PS-2 BOYS & GIRLS $18,309 $11,520 $6,789
CLUB: After School Program HSP rant
PS-3 CATHOLIC $10,000 $10,000 $0
CHARITIES NORTHERN (HSP grant)
CCN : Senior Outreach
PS-4 CATHOLIC $48,264 $43,546 $4,718
CHARITIES NORTHERN: (CDBG grant)
Shelter and Supportive
Services
PS-5 CROSSROADS $90,000 $45,000 $45,000
SAFEHOUSE: Advocacy (HSP grant)
Program
June 3, 2008 -5- Item No. 15 A-D
Applicant Funding Commission's Unfunded
Project/Program Request Recommendation Balance
PS-6 DISABLED $22,054 $22,504 $0
RESOURCE SERVICES (HSP grant)
(DRS): Access to
Independence ATI Program
PS-7 EDUCATION AND $25,000 $17,623 $7,377
LIFE TRAINING CENTER (CDBG grant)
(ELTC): Employment Skills
Training
PS-8 EDUCATION AND $4,992 $0 $4,992
LIFE TRAINING CENTER
(ELTC): Job Access &
Training Program
PS-9 ELDERHAUS: $21,202 $21,202 $0
Therapy Center Activity (HSP grant)
Program
PS-10 ELDERHAUS: Home $32,256 $0 $32,256
Front Veterans Program
PS-II FAMILY CENTER: $20,000 $20,000 $0
Sliding Scale Fee Tuition (HSP grant)
Assistance
PS-12 FOOD BANK FOR $22,167 $22,167 $0
LARIMER COUNTY: KIDS (HSP grant)
CAFE CASA: Harmony
House Visitation Center
Program Support
PS-13 HOMELESSNESS $40,000 $40,000 $0
PREVENTION INITIATIVE (HSP grant)
(HPI): Emergency Rent
Assistance
PS-14 LARIMER CENTER $41,238 $0 $41,238
FOR MENTAL HEALTH
(LCMH): Crisis Prevention
Partnership
PS-15 MATHEWS HOUSE $29,436 $14,000 $15,436
(LIVE THE VICTORY) (HSP grant)
PROGRAM FOR AT-RISK
YOUTH
PS-16 NORTHERN $25,000 $25,000 $0
COLORADO AIDS (HSP grant)
PROJECT (NCAP): CLIENT
SERVICES AND
HOMELESSNESS
PREVENTION PROGRAM
June 3, 2008 -6- Item No. 15 A-D
Applicant Funding Commission's Unfunded
Project/Program Request Recommendation Balance
PS-17 NEIGHBOR TO $21,000 $21,000 $0
NEIGHBOR(N2N): (HSP grant)
Emergency Rent Assistance
PS-18 NEIGHBOR TO $68,906 $39,375 $29,531
NEIGHBOR(N2N): (HSP grant)
Comprehensive Housing
Counseling
PS-19 PROJECT SELF- $30,000 $30,000 $0
SUFFICIENCY (PSS): (CDBG grant)
Services for Single Parent
Families
PS-20 RESPITE CARE: $25,000 $19,140 $0
Sliding Scale Fee Tuition (CDBG grant)
Assistance $5,860
HSP ant
PS-21 REHABILITATION $35,000 $35,000 $0
AND VISITING NURSE (HSP grant)
ASSOCIATION (RVNA):
Home Health Care
Scholarships
PS-22 UNITED DAY CARE $54,000 $54,000 $0
CENTER(UDCC): Sliding (HSP grant)
Scale Fee Tuition Assistance
PS-23 UNITED WAY 2-1-1 $29,259 $0 $29,259
PS-24 VOLUNTEERS OF $25,116 $25,116 $0
AMERICA (VOA): Home (HSP grant)
Delivered Meal Program
PS-25 WOMEN'S $29,040 $29,040 $0
RESOURCE CENTER (HSP grant)
(WRC): Dental Care
Assistance Program
A summary of the Commission's funding recommendations by category is presented in the following
table:
Recommended Funding % of Total Category
$1,705,524 67.8% Affordable Housing
598,643 23.8% Public Services
211,078 8.4% CDBG Administration
$2 515 245 100.0% Total
The CDBG Commission has recommended that $2,525,245 of the available funding amount of
$2,548,905 be allocated leaving a balance of$33,660. The Commission recommends that all of the
funds from all sources be utilized except for $33,660 from the FY 2007 City Affordable Housing
June 3, 2008 -7- Item No. 15 A-D
Fund. The $33,660 will be carried over and will be available for allocation in the fall cycle of the
competitive process.
HOME Program
Resolution 2008-053 establishes the major funding categories within the HOME Program for the FY
2008 Program year, which also starts on October 1, 2008. Specific projects for the use of HOME
funds will be determined in November as a result of the fall funding cycle of the competitive process
for the allocation of the City's financial resources to affordable housing programs/projects and
community development activities. The FY 2008 HOME Grant totals$618,429. HUD regulations
allow a maximum of 10%for Administrative purposes,or$61,840.In addition,administrative costs
of$20,000 will be charged to the Home Buyer Assistance program for administrative purposes
bringing the HOME administrative budget to a total of$81,840. The following table summarizes
the amount and sources of available HOME funds for FY 2008:
AMOUNT SOURCE
$618,429 FY 2008 HOME Participating Jurisdiction Grant
50,000 FY 2008 HOME Program Income
$668 429 Total HOME Funds Available for FY 2008
ATTACHMENTS
I. Background and Summary of the CDBG Commission's Recommendations for Funding .
2. Background Information on the Competitive Process.
3. Affordable Housing Board's List of Priority Projects.
4. Background Information on the CDBG and HOME Federal Programs.
5. CDBG Commission's Comments on the Proposal.
6. Focus Questions for CDBG Commission.
7. Formulation of Funding Recommendations Session.
8. Powerpoint Presentation.
ATTACHMENT
BACKGROUND AND SUMMARY OF CDBG COMMISSION'S
RECOMMENDATIONS FOR FUNDING
At the June 3, 2008, regular City Council meeting, the Council will be conducting a public
hearing and consider the adoption of a resolution establishing which programs and projects will
receive funding with Community Development Block Grant (CDBG), Home Investment
Partnership (HOME), City Affordable Housing and Human Services Program funds for the FY
2008-2009 Program year, which starts on October 1, 2008.
The resolution establishing which programs and projects will receive funds represents the
culmination of the spring cycle of the Competitive Process approved in January 2000 by the
Council for the allocation of the City's financial resources to affordable housing
programs/projects and community development activities. Additional background material about
the Competitive Process is included in Attachment 2.
Since early January of this year, the CDBG Commission and members of the City staffs
Affordable Housing Team have conducted public hearings to assess community development and
housing needs in Fort Collins, conducted technical assistance training workshops for applicants,
and solicited applications for funding. The City's Affordable Housing Board reviewed the
written applications for affordable housing projects and forwarded a priority ranking of proposals
to the CDBG Commission. See Attachment 3 for a copy of the Board's materials sent to the
CDBG Commission. The CDBG Commission, in addition to reviewing the written applications,
personally interviewed each applicant, analyzed the applications, and formulated a list of
recommendations to the City Council as to which programs and projects should receive funding.
The Competitive Process established refined criteria to determine priorities between proposals
received by the City. The ranking criteria are divided into five major categories. Each category is
given a total number of points that has been weighed according to its importance with respect to
local and federal priorities. The five major categories are:
1. Impact/Benefit
2. Need/Priority
3. Feasibility
4. Leveraging Resources
5. Capacity and History
The Impact/Benefit criteria provide greater rewards to proposals that target lower income groups.
The Need/Priority criteria help assure the proposal meets adopted City goals and priorities. The
Feasibility criteria reward projects for timelines and documented additional funding. The
Leveraging Resources criteria reward proposals which will return funds to the City(loans) and for
their ability to leverage other resources; and, the Capacity and History criteria help gage an
applicant's ability to do the project and reward applicants who have completed successful projects
in the past (have good track records). A sample ranking sheet used to assist the CDBG
Commission and the Affordable Housing Board is also presented in Attachment 2.
1
The Commission also considered the funding guidelines contained in the Priority Affordable
Housing Needs and Strategies report adopted by the Council on July 20, 2004. These guidelines
include:
• HOME funds should generally be allocated as follows: 90% for Housing projects
and 10% for Program Administration. HUD HOME Program regulations also
require the City to set aside 15% for Community Housing Development
Organization (CHDO) projects and allow an allocation of 5% for CHDO
operations;
• CDBG funds should generally be allocated as follows: 65% for Housing projects;
15% for Public Services, and the balance for Public facilities and Program
Administration.
• funds allocated to housing should generally be divided as follows: 70% for rental
projects and 30% for homeownership opportunities; and
• the average subsidy should be $7,400 per unit, with relatively more funding to
projects producing housing for lower income families.
The CDBG and HOME Programs are ongoing grant administration programs funded by the
Department of Housing and Urban Development (HUD). The City of Fort Collins has received
CDBG Program funds since 1975 and HOME Program funds since 1994. The City is an
Entitlement recipient of CDBG funds and a Participating Jurisdiction recipient of HOME funds,
meaning the City is guaranteed a certain level of funding each year. The level of funding is
dependent on the total amount of funds allocated to the programs by Congress and on a formula
developed by HUD, which includes data on total population, minorities as a percentage of
population, income levels, housing stock conditions, etc. Additional background information on
the City's HOME and CDBG Programs are presented in Attachment 4.
The Human Services Program (HSP) was formerly the Community Partnership Program, a joint
human services funding venture between the City of Fort Collins and Larimer County.
Historically administered by the County, the City's funding portion of the program switched to
internal administration as a result of the 2006 Budgeting for Outcomes (BFO)process. In a focus
towards streamlining government processes, improving customer service, and fine tuning desired
results, the Human Services Program has been folded into the spring cycle of the City's semi-
annual Competitive Process, which manages a variety of funding streams. Current HSP funding
for 2008 is $440,334. Funding awarded to projects target households in Fort Collins whose
incomes are at 80% or below of Area Median Income (AMI). Those monies help fill other
funding gaps, and lower the cost of housing and other basic services for our community citizens
who are most vulnerable and in need. By empowering and stabilizing families, these funds
strengthen and improve the fundamental building blocks of Fort Collins—neighborhoods.
AVAILABLE FUNDS
The following table summarizes the amount and sources of all available CDBG and City funds for
distribution during the spring cycle of the competitive process:
2
AMOUNT SOURCE
$998,391 FY 2008 CDBG Entitlement Grant
57,000 FY 2008 CDBG Program Income
61,383 FY 2006 CDBG Reprogrammed
312,937 FY 2007 CDBG Unprogrammed
172,499 FY 2005 & FY 2006 HOME CHDO Reprogrammed
208,835 FY 2007 HOME Unprogrammed
96,139 FY 2007 HOME CHDO Unprogrammed
68,387 FY 2006 City Affordable Housing Fund Unprogrammed
133,000 FY 2007 City Affordable Housing Fund Unprogrammed
440,334 FY 2008 City Human Services Program
$2,548,905 Total Funding Available for Affordable Housing Proposals
Reprogrammed funds are funds that were previously allocated to specific projects, but have been
returned to the City. Unprogrammed funds are funds that have yet to be allocated to specific
projects. Program Income includes anticipated repayments from rehab loans and home buyer
assistance loans along with repayments from development loans. HOME Community Housing
Development Organization (CHDO) funds are HOME grant fund earmarked for use by CHDO
designated entities.
SELECTION PROCESS
The selection process for the City's FY 2008-2009 Competitive Process began on February 14,
2008, when the CDBG Commission held a public hearing to obtain citizen input on community
development and affordable housing needs. The Advance Planning office placed legal
advertisements in local and regional newspapers starting in January to solicit requests for housing
and community development projects for FY 2008-2009. The application deadline was Thursday
February 28, 200. At the close of the deadline the City received 31 applications requesting a total
of approximately$2.9 million.
Copies of all applications were forwarded through the City Manager's office to the City Council
on March 8, 2008 and placed in the Council Office for review. Also on March 8, copies of the
housing applications were distributed to the Affordable Housing Board and copies of all
applications were distributed to the CDBG Commission.
On Thursday March 27 the Affordable Housing Board conducted a special meeting to review the
housing proposals and prepared a priority listing of applications to the CDBG Commission. On
Tuesday April 1, Wednesday April 2, and Thursday April 3, the Commission met to hear
presentations and ask clarification questions from each applicant. The Commission then met on
Thursday April 17 for the purpose of preparing a recommendation to the City Council as to which
programs and projects should be funded for the FY 2008-2009 program year. At this meeting the
Commission reviewed the written applications, the applicant's verbal presentation, the
information provided during the question and answer session, and reviewed the performance of
agencies who received funding in other previous years. The Commission then worked on the
formulation of their list of recommendations.
3
CDBG COMMISSION'S LIST OF RECOMMENDATIONS
HUD CDBG regulations limit the amount of available funds which can be allocated to various
generic categories. Funds for Planning and Administrative purposes are limited to 20% of the
total of the CDBG Grant and any program income. This means the 20% limitation for Planning
and Administrative purposes is $211,078. CDBG funds for Public Services are limited to 15% of
the total of the Entitlement Grant and Program Income, making the amount available in that
category a maximum of$158,309.
The Commission, thus, not only had to decide which applicants presented programs and projects
which best fit the City's needs, but also had to insure funding allocations were kept within HUD
regulations and follow the funding guidelines contained in the Priority Affordable Housing
Needs and Strategies report.
Listed below is a summary of each applicant's initial request for funding and the Commission's
list of recommendations.
PLANNING AND ADMINISTRATION
AD-1 CITY OF FORT COLLINS CDBG ADMINISTRATION
Request: $211,078
Recommendation: $211,078
Proposal covers the administrative costs of the FY 2007-2008 CDBG Program Administration
including salary, benefits and operating expenses for 2.6 FTE staff positions.
AFFORDABLE HOUSING APPLICATIONS
HO-1 CARE HOUSING— PROVINCETOWNE PRE-DEVELOPMENT COSTS
Request: $150,000 due on sale loan/ 5% simple interest loan
Recommendation: $150,000 due on sale loan/ 5% simple interest loan
CARE is submitting an application for predevelopment costs on Provincetowne, a new
construction, 85-unit multi-family affordable housing rental development targeted towards
families between 30% and 60% of Area Median Income (AMI). The Provincetowne site is located
at the intersection of Trilby Road and Lemay Avenue, near the southern edge of Fort Collins. The
entire project will be comprised of 139 units.
HO-2 CITY OF FORT COLLINS—HOME BUYER ASSISTANCE
Request: $200,000 CDBG—due on sale loan/5% simple interest loan
Recommendation: $200,000 CDBG—due on sale loan/5% simple interest loan
4
The City's Home Buyer Assistance Program provides downpayment and closing cost assistance
for low to moderate income households which are financially ready to purchase a home but lack
the required out-of-pocket downpayment. This program is administered by the City Advance
Planning Department and provides loans at zero-percent interest to eligible first-time homebuyers.
A five percent loan is added to the loan balance at the time of repayment. The assistance covers
down payment and closing costs to a maximum of$10,600 for households at 51%to 80% of
AMI. A minimum of 36 households will be assisted with the program this year.
HO-3 CITY OF FORT COLLINS—LAND BANK PROGRAM
Request: $201,387 Affordable Housing Funds—due on sale loan/5% simple
interest loan
Recommendation: $0
The City's Land Bank Program is the only strategy that works to proactively promote long-term
affordable housing production by securing increasingly scarce land now for future benefit.
Undeveloped sites are to be held for the long term (10+ years)before being sold to developers
committed to building affordable housing. As the owner, the City can dictate the conditions of
sale to address the most critical housing needs at the time of sale. This request is Phase I of a
funding plan to help purchase a minimum 4-acre site.
HO-4 FORT COLLINS HOUSING AUTHORITY(FCHA)—VILLAGE on STANFORD
ACQUISITION/REHABILITATION
Request: $1,139,000 - due on sale loan/5% simple interest loan
Recommendation: $1,139,000 - due on sale loan/5% simple interest loan
FCHA will purchase 82-units of existing rental housing located at 2613 Stanford Road and
rehabilitate the property in order to preserve the housing and ensure it is permanently affordable
and viable. The property, constructed in 1969, has 45 one-bedroom units and 37 two-bedroom
units, is nicely configured, and includes a great deal of green space and adequate parking. Many
of the units are at ground-level allowing for accessibility for people with physical disabilities.
Public transportation is near. The project will be financed utilizing the Low Income Housing Tax
Credit (LIHTC) Program (9% competitive credits). Daniel G. Morgan and Associates consulting
firm will again be utilized to help prepare the project application, assist with the details of the
acquisition and syndication of the tax credits. The rent structure will be a mix of 30%, 40% and
50% AMI rents.
HO-5 FORT COLLINS HOUSING CORPORATION (FCHC)—LEISURE DRIVE
REHABILITATION
Request: $216,524 - due on sale loan/5% simple interest loan
Recommendation: $216,524- due on sale loan/5% simple interest loan
5
This request is for rehabilitation of 16 of the total 26 units in the rehab project. Located on
Leisure Drive near E. Drake, the properties are scattered within a two block radius and the 16
units consist of two 6-plexes, two 4-plexes, and two 3-plexes. There are ten 2-bedroom units and
six 3-bedroom units. The properties have adequate parking, are located near bus routes, have
substantial green space and are near a neighborhood park, include air conditioning and private
patio areas, and the properties will be able to utilize the community clubhouse which will be a
part of the Village on Stanford which backs to one of the Leisure complexes. Improving lighting
and landscaping for security will be a focus of the project.
PUBLIC SERVICE APPLICATIONS
PS-1: B.A.S.E. CAMP: SLIDING SCALE FEE TUITION ASSISTANCE
Request: $48,000 grant
Recommendation: $48,000 CDBG grant
B.A.S.E. Camp is a before- and after-school child care service. This application requests funding
to cover the gap created when serving low-income families with reduced fees. The program is
also impacted by Poudre School District's decision to charge rent for the use of school district
property. This request is for$48,000 (an increase of$16,643 over 2007 levels).
PS-2 BOYS AND GIRLS CLUB: AFTER-SCHOOL AND SCHOOL -BREAK CHILD
CARE AND YOUTH ACTIVITIES
Request: $18,309 grant
Recommendation: $11,520 HSPgrant
This is the first year the Boys and Girls Club has requested assistance for their long-standing
after-school and summer care program. The Club charges an annual fee of only $5 and provides
activities for a wide age-range of kids. This application requests $18,309 to supplement the
salaries of 20%of the Program Director and 10% of the Junior Staff.
PS-3 CATHOLIC CHARITIES NORTHERN: FORT COLLINS SENIOR SERVICES
Request: $10,000 grant
Recommendation: $10,000 HSP grant
Fort Collins Senior Services provides assistance to at-risk elderly with the goal of enabling them
to remain as independent as possible. This application requests City funding to increase the
Senior Case Manager's time from .75 FTE to full time at a cost of$10,000.
PS-4 CATHOLIC CHARITIES NORTHERN: SHELTER AND SUPPORTIVE
SERVICES
Request: $48,264 grant
Recommendation: $43,546 CDBG grant
6
Catholic Charities Northern provides shelter, food, case management and referrals in support of
the homeless and near homeless. This application requests City funds of$48,264 to cover the
partial salaries of the overnight staff and case management staff.
PS-5 CROSSROADS SAFEHOUSE: ADVOCACY PROGRAM
Request: $90,000 grant
Recommendation: $45,000 HSP grant
Crossroads Safehouse provides services and outreach to abused adults at both a safehouse shelter
and an outreach center. This application requests City funds of$90,000 to fund 100% of a full-
time Licensed Clinical Social Worker at$45,000, 100% of an additional Night Advocate at
$30,000 and increase the hours of an Outreach Advocate for $15,000.
PS-6 DISABLED RESOURCE SERVICES: ACCESS TO INDEPENDENCE (ATI)
Request: $22,054 grant
Recommendation: $22,054 HSP grant
The ATI Program provides supportive case management and referrals to increase the
independence of severely disabled adults. This application requests $22,054 to pay for a portion
of four case manager's salaries and the total cost of two housecleaners.
PS-7 ELTC: EMPLOYMENT SHILLS TRAINING
Request: $25,000 grant
Recommendation: $17,623 CDBG grant
The Employment Skills Training program provides a variety of coursework and life skills training
to low-income adults. This application requests $25,000 to cover the partial salaries of 5
instructors to provide direct service.
PS-8 ELTC: JOB ACCESS AND RETENTION SKILLS TRAINING
Request: $4,992 grant
Recommendation: $0
The Job Access and Retention Skills Program is new this year. ELTC proposes to create a
program to help low-income adults not only train for employment, but also to provide the skills
necessary to seek out and retain job placements. This would be done through life skills education
relevant to the workplace. ELTC requests $4,992 to pay for 50% of the salaries for instructors
who will teach two days per month.
7
PS-9 ELDERHAUS: THERAPY CENTER ACTIVITY PROGRAM
Requested: $21,202 grant
Recommendation: $21,202 HSP grant
Elderhaus provides at-risk elderly and/or disabled adults with activities which enhance their
ability to function independently and re-enter society. It also provides a respite for caregivers.
This application seeks City funding of$21,202 to supplement the salaries of the Lead Program
Director and one of three program directors. The program expects to serve 47 clients, most of
whom are in the moderate income category.
PS-10 ELDERHAUS: HOME FRONT VETERANS PROGRAM
Requested: $32,256 grant
Recommendation: $0
Elderhaus proposes a new program which addresses the needs of disabled veterans including
issues of physical health, emotional health and social challenges. This application requests
$32,256 to provide 100% of the part-time Lead Program Director, 100%of the part-time van
driver and 100% of the part-time I/R person.
PS-11: THE FAMILY CENTER: SLIDING SCALE FEE TUITION
Requested: $20,000 grant
Recommendation: $20,000 HSP grant
The Family Center provides affordable child care for infants, toddlers and preschool-aged
children. This application requests $20,000 to provide scholarships for low income households.
PS-12 FOOD BANK FOR LARIMER COUNTY: KIDS CAFE PROGRAM
Requested: $22,167 grant
Recommendation: $22,167 HSP grant
Kids Cafe provides meals for children ages 3 to 18 who are at risk of hunger. Meals are provided
without regard to the income of the child's family but the sites where the meals are provided
contain schools with the highest eligibility rates for free or reduced priced lunches. This
application requests $22,167 to cover the partial salary of the Kids Cafe Coordinator and the
funding gap in the cost of food
PS-13 HOMELESS PREVENTION INITIATIVE: EMERGENCY RENT ASSISTANCE
Requested: $40,000 grant
Recommendation: $40,000 HSP grant
Emergency Rent Assistance provides temporary funding to cover the cost of rent for families
8
facing eviction. This application requests $40,000 to cover between one and three months rent for
483 individuals (or approximately 160 households
PS-14 LCMH (LARIMER CENTER FOR MENTAL HEALTH): MENTAL HEALTH
SERVICES FOR CRISIS PREVENTION PARTNERSHIP
Requested: $41,238 grant
Recommendation: $0
The Larimer Center for Mental Health's service targets community members who are mentally ill,
most of whom have substance abuse issues, and who do not belong in jail. This program provides
supervision, treatment and intensive case management to decrease the time it takes to get
individuals into needed mental health services. LCMH requests $41,238 to pay the cost of 1.0
FTE case manager.
PS-15 MATHEWS HOUSE (LIVE THE VICTORY): PROGRAM FOR AT-RISK
YOUTH
Requested: $29,436 grant
Recommendation: $14,000 HSP grant
The Mathews house intensively works with and supports at-risk, underserved youth, ages 16-21 in
a day-time environment. Independent living and life skills training, outpatient therapeutic
services,health education, addiction counseling, and 1-1 mentoring are offered The request of
$29,436 is for 1.0 FTE Case Worker.
PS-16 NCAP(NORTHERN COLORADO AIDS PROJECT): CLIENT SERVICES AND
HOMELESSNESS PREVENTION
Requested: $25,000 grant
Recommendation: $25,000 HSP grant
The Case Management and Homeless Prevention Programs help families and individuals coping
with HIV/AIDS retain their household stability and health as their ability to be financially
independent diminishes. NCAP has requested $25,000. Of that, $13,000 will supplement the
salaries of two Direct Service Providers: $13,000 to serve 80 people(40 per provider salary) for a
unit cost of$163. The remainder will be distributed as follows: Food Bank - $3000 for 300
persons ($10 per unit cost); Housing Assistance - $4000 for 20 persons ($200 per unit cost);
Emergency Assistance (utility payments, emergency care, etc.) - $4000 for 30 persons ($133 per
unit cost); Medical/Prescriptions - $2000 for 15 people ($133 per unit cost).
PS-17 NEIGHBOR TO NEIGHBOR(N2N): EMERGENCY RENT ASSISTANCE
Requested: $25,000 grant
Recommendation: $25,000 HSP grant
9
Neighbor to Neighbor's Emergency Rent Assistance(ERA) Program provides emergency rent
assistance for residents who need financial assistance to maintain housing. N2N has requested
$25,000 in funding to subsidize 70 households (174 persons) at a cost of up to $300 per
household.
PS-18 NEIGHBOR TO NEIGHBOR(N2N): HOUSING COUNSELING
Requested: $68,906 grant
Recommendation: $39,375 HSP grant
Housing Counseling consists of the following services: Emergency Rent Assistance Counseling,
Pre-rental Counseling, Landlord/Tenant Counseling,Pre-purchase Counseling/Homebuyer
Classes and Training, Mortgage Default Counseling and Reverse Mortgage Counseling.
Neighbor to Neighbor has requested $68,906 in funding to subsidize salaries for three full-time
counselors.
PS-19 PROJECT SELF-SUFFICIENCY (PSS): SERVICES FOR SINGLE PARENT
FAMILIES
Requested: $30,000 grant
Recommendation: $30,000 CDBG grant
The mission of Project Self-Sufficiency is to assist single parents in their efforts to build and
maintain strong, healthy families, achieve economic independence, and become free from
community and government assistance. They have requested $30,000 to pay a portion of the
salaries for four PS-S Advisors who work with program participants living in Fort Collins.
PS-20 RESPITE CARE: SLIDING SCALE FEE TUITION ASSISTANCE
Requested: $25,000 grant
Recommendation: $19,140 CDBG grant
Respite Care offers day and overnight care as a service for families who have children(up to age
21)with developmental disabilities. Public service funds of$25,000 are being requested to help
with childcare scholarship assistance for low-income families.
PS-21 RVNA(REHABILITATION AND VISITING NURSE ASSOCIATION): HOME
HEALTH CARE SCHOLARSHIP ASSISTANCE
Requested: $35,000 grant
Recommendation: $35,000 HSP grant
RVNA provides home care services, skilled and unskilled, as well as acute and long-term care in
the client's home. Services include nursing, physical therapy, occupational therapy, speech
therapy, medical social services, certified nurse aid service, personal care service and
homemaking services. RVNA has requested $35,000 of Public Service funds to pay for both
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skilled and unskilled service for low-income clients.
PS-22 UNITED DAY CARE CENTER(UDCC): SLIDING SCALE FEE TUITION
ASSISTANCE
Requested: $54,000 grant
Recommendation: $54,000 HSP grant
United Day Care Center provides full-day early child care and education programs. $54,000 is
being requested to subsidize the difference between the parent fee and the actual cost of care for
50 children in low-income families.
PS-23 UNITED WAY 2-1-1
Requested: $29,259 grant
Recommendation: $0
United Way's 2-1-1 call center utilizes highly trained specialists who assist clients about where to
go for community services, many of which are basic, or health and safety needs, or crisis-
centered. Request of$29,259 is to pay for 2,108 Presumed Benefit category calls (e.g., elderly
persons, homeless persons, abused children, battered spouses, illiterate adults, etc.) in Fort Collins
(cost/call= $13.88).
PS-24 VOLUNTEERS OF AMERICA (VOA): HOME DELIVERED MEAL PROGRAM
Requested: $25,116 grant
Recommendation: $25,116 HSP grant
Volunteers of America, in a program that targets low-income and minority seniors, delivers 5 - 7
free, nutritious frozen meals per week to homebound and geographically isolated members of our
community. The requested $25,116 in funding would supplement the actual cost of meals
provided.
PS-25: WOMEN'S RESOURCE CENTER(WRC): DENTAL CARE ASSISTANCE
PROGRAM
Requested: $29,040 grant
Recommendation: $29,040 HSP grant
WRC's Dental Care Assistance Program works in collaboration with private dentists to assist
low-income,medically underserved residents of Fort Collins who cannot afford the cost of dental
care. The Women's Resource Center is requesting$29,040 from Public Service funding ($10,500
for direct care and$14,040 to supplement 50% of the salary of the Coordinator).
A summary of the Commission's funding recommendations by category is presented in the
following table:
11
Recommended Funding % of Total Category
$1,705,524 67.8% Affordable Housing
598,643 23.8% Public Services
211,078 8.4% CDBG Administration
$2,515,245 100.0% Total
The CDBG Commission has recommended that $2,525,245 of the available funding amount of
$2,548,905 be allocated leaving a balance of$33,660. The Commission recommends that all of
the funds from all sources be utilized except for$33,660 from the FY 2007 City Affordable
Housing Fund. The $33,660 will be carried over and will be available for allocation in the fall
cycle of the competitive process.
The total amount of funding requests considered by the CDBG Commission was approximately
$2.9 million. Requests in the Public Services category far exceeded available funding, so
obviously not all applications could be funded.
The CDBG Commission has recommended full funding for twenty (20) proposals (four housing
affordable proposals, 15 public service proposals, and the CDBG administration request). In the
Commission's opinion, these applications recommended for full funding best fit the City's
funding objectives, the selection criteria, and the funding guidelines.
Proposals, which did not receive full funding, were deemed of a lower priority and, in some cases,
a lack of funds, program category limitations (especially in the Public Services category)
prohibited their full funding.
The Commission has recommended no funding for five (5) proposals, one affordable housing
application and four from the Public Service category.
The Commission's reasons for either full funding, partial funding, or no funding are presented in
Attachment 5.
Attachment 6 contains the focus questions used by the Commission to review the applications.
Attachment 7 contains information on how the Commission's session where they formulate their
funding recommendations was to be conducted.
12
ATTACHMENT
Background Information on the Competitive Process
for the Allocation of City Financial Resources
to Affordable Housing Programs/Projects
and Other Community Development Activities
In February of 1999,the City Council approved the Priority Affordable Housing Needs and
Strategies report, which contained the following strategy:
Change from an administrative funding mechanism...to a competitive application process
for the Affordable Housing Fund.
Between September and November of 1999, a subcommittee consisting of members from the
Affordable Housing Board and the Community Development Block Grant(CDBG) Commission
met with staff to review issues and develop options for establishment of a Competitive Process.
In addition, the staff solicited ideas from existing affordable housing providers. The
subcommittee established the following Mission Statement for their work:
Develop a competitive application process and establish a set of shared criteria for the
allocation of the City's financial assistance resources to affordable housing
projects/programs that address the City's priority affordable housing needs.
Competitive Process
Five options for a Competitive Process were reviewed and discussed by the subcommittee. The
subcommittee reached a general consensus to support a Competitive Process that involved both
the Affordable Housing Board and the CDBG Commission. The option selected would have the
Affordable Housing Board providing recommendations to the City Council in regards to
affordable housing policy. In addition, the option would have the Affordable Housing Board
reviewing all affordable housing applications for CDBG,HOME and Affordable Housing funds.
The Board would then provide a priority listing of proposals to the CDBG Commission. The
CDBG Commission would then make the final recommendations to the City Council for funding.
Funding Cycles
The subcommittee also agreed that there should be two funding cycles per year, one in the spring
and the other in the fall. CDBG Program funds would be allocated in the spring to affordable
housing programs/projects and other community development activities (public services, public
facilities, etc.). HOME Program and Affordable Housing funds would be allocated in the fall
primarily to affordable housing programs/projects.
13
The staff and subcommittee agreed that overlaying the new process and cycles would be
heightened staff technical assistance to applicants. Both the subcommittee and staff recognize
that a semi-annual process will require additional meetings by both the CDBG Commission and
Affordable Housing Board, and will require more time from current City staff, and increase the
City Council's involvement.
Schedule
The subcommittee also discussed two alternative schedules for the funding cycles. The option
selected incorporates a spring cycle that starts in January and ends in May, and a fall cycle that
starts in July and ends in November.
Review Criteria
The subcommittee also discussed and agreed to a new set of review criteria to be used to rank
proposals. The criteria are divided into the following five major categories:
1. ImpactBenefit
2. Need/Priority
3. Feasibility
4. Leveraging Resources
5. Capacity and History
The Impact/Benefit criteria provide greater rewards to proposals that target lower income groups
and provide longer benefits. The Need/Priority criteria help assure the proposal meets adopted
City goals and priorities. The Feasibility criteria reward projects for timeliness and documented
additional funding. The Leveraging Resources criteria reward proposals which will return funds
to the City(loans) and for their ability to leverage other resources. And, the Capacity and History
criteria help gage an applicant's ability to do the project and reward applicants that have
completed successful projects in the past (have good track records).
See next page for a detailed criteria scoring sheet.
Application Forms
Two new application forms have also been developed. One form would be used for Housing
proposals while to other form would be used for Non-Housing Proposals (public services,public
facilities, etc.).
City Council Adoption
On January 18, 2000, the City Council approved Resolution 2000-13, formally adopting the
Competitive Process for the allocation of City financial resources to affordable housing
programs/projects and community development activities and the component parts discussed
above.
14
RANKING CRITERIA
The ranking criteria are divided into five major categories. Each category is given a total number of points that has been weighed
accordin to its importance with respect to local and federal priorities.
Im act/Benefit maximum 30points)
1. Primarily targets low incomepersons? 0-10)
(all units 0-30%of AMI= 10 pts;at least half of the units at or below 30%of AMI and the remaining
units at 31-50%of AMI=8 pts;at least half of the units at 31-50%of AMI and at least half of the units
at 51-60%of AMI=6 pts;at least half of the units at 51-60%of AMI and half the units at 61-80%of
AMI=4pts;all units between 61-80%AMI=2 is
2. Project produces adequate community benefit related to cost? 0-5
Does the project provide assistance for persons to gain self-sufficiency or maintain independence,or
3. serve a s ecial population? 0-5)
4. Does the project provide long-term benefit or affordability? 0-10
1-10 yrs=3 pts, 11-19 yrs=6 pts,20-30 yrs=8 pts,permanent= 10 is
Sub-total
Need/Priorit maximum 15points)
1. Meets a Consolidated Plan priority? (0-5
2. Project meets goals or objectives of City Plan and Priority Needs and Strategies study? 0-5
3. Has the applicant documented efforts to secure other funding? (0-5
Sub-total
Feasibilit maximum 15 oints
1. The pro'ect will be completed within the required timeperiod? 0-3)
2. Project budget is justified? Costs are documented and reasonable. 0-4
3. The level of public subsidy is needed? Private funds are not available. 0-4
4. Has the applicant documented efforts to secure other funding? 0-4
Sub-total
Levera in Resources maximum 20 oints
1. Does the project allow the reuse of our funding? 0-10
A. Princi al and interest 30-year amortization or less 10 point
B. Principal and no interest or rinci al and balloon payment(repayment) 6 points
C. I Due-on-sale loan 4 points
2. Project leverages other financial resources? Includin in-kind (0-10)
A. Less than 1:1 0 points
B. 1:1 to 1:3 4 points
C. 1:4 to 1:6 7 points
D. More than 1:7 10 poin
Sub-total
CaDacity and History maximum 20 oints
1. Applicant has the capacity to undertake the proposedproject? 0-10
2. If previously funded,has the applicant completed prior projects and maintained regulatory compliance? 0-10)
3. If new,applicant has capacity to maintain regulatory compliance? 0-20)
Sub-total
GRAND
TOTAL
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ATTACHMENT 3
March 23, 2006
TO: CDBG Commission Members
FM: Fort Collins Affordable Housing Board
SUBJECT: Spring 2008 Competitive Process
After careful review and discussion of the housing applications, the Fort Collins Affordable
Housing Board established a list of priorities as a means for assisting the CDBG Commission as
they prepare for applicant interviews. The following table presents the Board's listing of priority
projects,the applicant's initial funding request, and the CDBG Commission's funding
recommendation.
AHB's Unfunded
Ranking of CDBG Balance
Priority Applicant's Initial Commission's
Projects Pro'eet Funding Request Recommendation
1 HO-2 CITY OF FORT $200,000 $200,000 $0
COLLINS —HOME BUYER
ASSISTANCE
2 HO-4 FORT COLLINS $1,139,000 $1,139,000 $0
HOUSING AUTHORITY—
STANFORD ACQUISITION
&RENOVATION
3 HO-1 CARE HOUSING— $150,000 $150,000 $0
PROVINCETOWNE PRE-
DEVELOPMENT COSTS
4 HO-5 FORT COLLINS $216,524 $216,524 $0
HOUSING CORPORATION
—LEISURE DRIVE
REHABILITATION
5 HO-3 CITY OF FORT $201,387 $0 $201,387
COLLINS —LAND BANK
PROGRAM
16
ATTACHMENT
ADDITIONAL BACKGROUND INFORMATION
on the
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
CDBG PROGRAM NATIONAL OBJECTIVES
The primary objective of the CDBG Program is the development of viable urban communities, by
providing decent housing and a suitable living environment and expanding economic
opportunities, principally for persons of low and moderate income. Programs and projects funded
with CDBG funds must address at least one of the following three broad National Objectives:
(1) provide a benefit to low or moderate income households or persons,
(2) eliminate or prevent slum and blight conditions, or
(3) meet urgent community development needs which pose an immediate and serious
threat to the health and welfare of the community.
Presented below is a comparison of City CDBG expenditures for programs and projects
categorized according to the National Objectives:
National Objectives
Low/Moderate Slum/Blight Urgent
Income Benefit Elimination Need
National Average 90% 10% 0%
City Expenditures
for:
2007 100% 0% 0%
2006 100% 0% 0%
2005 100% 0% 0%
2004 100% 0% 0%
2003 100% 0% 0%
2002 100% 0% 0%
2001 100% 0% 0%
2000 100% 0% 0%
1999 100% 0% 0%
1998 100% 0% 0%
CDBG PROGRAM ELIGIBLE ACTIVITIES
CDBG funds can be used on a wide range of activities including:
(1) acquiring deteriorated and/or inappropriately developed real property (including
property for the purpose of building new housing);
(2) acquiring, constructing, rehabilitating or installing publicly owned facilities and
improvements;
17
(3) restoration of historic sites;
(4) beautification of urban land;
(5) conservation of open spaces and preservation of natural resources and scenic areas;
(6) housing rehabilitation can be funded if it benefits low and moderate income
people; and
(7) economic development activities are eligible expenditures if they stimulate private
investment of community revitalization and expand economic opportunities for
low and moderate income people and the handicapped.
Certain activities are ineligible, under most circumstances, for CDBG funds including:
(1) purchase of equipment,
(2) operating and maintenance expenses including repair expenses and salaries,
(3) general government expenses,
(4) political and religious activities, and
(5) new housing construction.
18
ADDITIONAL BACKGROUND INFORMATION
on the
HOME INVESTMENT PARTNERSHIP PROGRAM
HOME INVESTMENT PARTNERSHIP PROGRAM GUIDELINES
(Adopted by the Fort Collins City Council, July 18, 1995)
PURPOSE:
The purpose of the Home Investment Partnership (HOME)Program is to increase the supply of
decent, safe, and affordable housing in the City of Fort Collins for an extended period of time.
All of the HOME funds must benefit low and very low income households which are defined by
the Department of Housing and Urban Development as having a total household income not
exceeding 80% of the median household income for the Fort Collins area.
ELIGIBLE PROJECTS: HOME funds must be used in the following ways:
1. DIRECT HOUSING ASSISTANCE:
Down payment assistance: To help low-income individuals to purchase housing for their
principal residence. Applicants must meet income guidelines of no more than 80% of the
current median household income for the Fort Collins area and will be required to attend a
homebuyer workshop. Assistance is in the form of zero percent deferred loan up to a
maximum of$10,000 to help cover downpayment and closing cost expenses. The funding
is repaid with a 5% simple interest charge when the property is sold or transferred out of
the buyer's name. Restrictions will apply which will assure the property remains
affordable. This is accomplished by the"recapturing" of the HOME investment.
Tenant based rental assistance: To help low-income households avoid eviction and
homelessness, TBRA provides up to two years of housing subsidy and case management
services to stabilize households and put them on the road to self-sufficiency.
2. NEW CONSTRUCTION of units for homeownership as well as rental occupancy targeted
for low-income individuals and families which are developed, sponsored, or owned by
community housing development organizations (CHDOs), non-profit agencies, and for-
profit developers.
3. ACQUISITION of undeveloped, or developed, land resulting in the development or
purchase of units for homeownership as well as rental occupancy. All regulations
regarding income guidelines, purchase price limitations, resale limitations, rental rates,
etc.,will apply to acquisition projects.
19
ELIGIBLE PROPERTY TYPES:
Eligible property types for purchase include both existing property or newly constructed homes.
Eligible property includes a single-family property, a condominium unit, a manufactured home
(including mobile homes on a permanent foundation), or a cooperative unit. For purposes of the
HOME program,homeownership means:
(1) ownership in fee simple title, or
(2) a 99 year leasehold interest, or
(3) ownership or membership in a cooperative, or
(4) an equivalent form of ownership which has been approved by the Department of
Housing and Urban Development.
The value and purchase price of the HOME assisted property to be acquired must not exceed 95%
of the area median purchase price for that type of housing as established by HUD. RECAPTURE
RESTRICTIONS WILL APPLY. (The value must be verified by a qualified appraiser or current
tax assessment.) Initial purchase price limit established by HUD is currently $212,015.
HOME PROGRAM PRIORITIES
The 2005-2009 Consolidated Plan identifies the following priorities for housing related needs:
1. Stimulate housing production for very low, low and moderate income households.
2. Increase home ownership opportunities for very low, low and moderate income
households.
3. Increase the supply of public housing for families and those with special needs.
Implementation and funding of activities to address these priorities will come, in part, from the
City of Fort Collins HOME Investment Partnership Program.
20
v
�� t�t
APRIL 2008 SPRING CYCLE FUNDING RECOMMENDATIONS
COMMUNITY DEVELOPMENT BLOCK GRANT COMMISSION
CITY OF FORT COLLINS
Meeting held Thursday, April 17, 2008
6:00 p.m. — 8:07 p.m.
218 North College Avenue
Fort Collins, CO
Commission Members Present:
Bob Browning, Chair
Eric Berglund, Vice Chair
Michael Kulischeck
Jeff Taylor
Kay Rios
Jennifer Wagner
Catherine Costlow
Staff Present:
Ken Waido
Heidi Phelps
Julie Smith
Sharon Thomas
Megan Woodman
Kara Smith
NOTE: All motions appropriate to each Competitive Process application are listed
by project and category in these minutes. As such, the listing represents a
summary of discussions and motions rather than a chronological record of such
proceedings. In the case of several motions for a funding recommendation, final
carrying motions are so noted.
21
MEETING HIGHLIGHTS
Meeting called to order at 6:00 p.m. by Mr. Browning. He noted that the CDBG
Commission needed to be very formal in its process tonight, since the Commission will
be forwarding its resulting Spring 2008 Competitive Process funding recommendations
to City Council.
The first funding deliberation category was Housing. Following discussion of all Housing
applications, moved by Mr. Kulischeck, seconded by Mr. Taylor: to accept final Housing
funding recommendations as they appeared on the Housing Funding Matrix grid. Motion
carried unanimously.
The next funding deliberation category was CDBG Program Administration. Moved by
Mr. Berglund, seconded by Ms. Wagner: to recommend full funding for CDBG
administration. Motion carried unanimously. Next, moved by Mr. Kulischeck seconded
by Ms. Rios: to accept the CDBG Administration funding recommendation as it appeared
on the Funding Matrix grid. Motion carried unanimously.
The funding deliberation discussion for the Public Service category was lengthy. After all
Public Services applications were discussed, and initial funding recommendations made,
a motion was made, seconded, and carried to accept the Public Service funding
recommendations as they appeared on the Funding Matrix grid. That motion was later
rescinded due to some concerns surrounding the vote not being unanimous. After more
discussion, where some Commission members explained what recommendations they
were not totally in agreement with, it was determined that not everyone's exact
preferences could be met, due to a lack of funding this year. Commission members
agreed that the City needs to attempt to get "the most bang for its buck", and serve
populations that need assistance with the most basic of needs: food, shelter, and safety.
Following the additional discussion of Public Service funding issues, moved by Ms.
Wagner, seconded by Mr. Taylor: to approve the Public Service category funding
recommendations as they appeared on the Funding Matrix grid. Motion carried
unanimously.
The final funding deliberation discussion was for the HOME Program Administration
category. Moved by Ms. Rios, seconded by Mr. Taylor: to recommend full funding.
Motion carried unanimously.
The meeting adjourned at 8:07 p.m.
22
23
HOUSING CATEGORY APPLICATIONS
HO-01 CARE: Provincetowne Pre-Development Costs. Request: $150,000
Moved by Ms. Rios, seconded by Mr. Berglund: to recommend full ($150,000)
funding.
This agency has a good track record with previous projects. This project has had a good
start. The Commission has supported CARE projects in the past, and it is only
appropriate to continue.
Motion carried unanimously.
Funding recommendation: $150,000
HO-02 City of Fort Collins: Home Buyer Assistance. Request: $200,000
Moved by Mr. Berglund, seconded by Ms. Rios: to recommend full ($200,000)
funding.
This program provides wonderful home ownership opportunities. With the down
economy, this is a very important program. It recycles funds and it makes the American
dream possible.
Motion carried unanimously.
Funding recommendation: $200,000
HO-03 City of Fort Collins: Land Bank. Request: $201,387
Moved by Ms. Rios, seconded by Mr. Berglund: to recommend zero ($0) funding.
Given the lack of funds available, and the fact that there are already several properties
currently in the land bank inventory, the Commission thinks that the money is better used
elsewhere. If there was a contract on a property, it would be different. The City cannot
afford to fund "walking around" money. Site identification is needed. This activity is not
a priority in the Consolidated Plan. It is not a priority to fund the land bank program this
cycle.
Motion carried 6-1.
Funding recommendation: $0
24
HO-04 Fort Collins Housing Corporation. Request: $1,139,000
Moved by Mr. Berglund, seconded by Mr. Taylor: to recommend full ($1,139,000)
funding.
Good opportunity in today's market to retain 82 housing units as affordable. The
Housing Corporation will be able to rehabilitate units and do some energy savings, etc.
This is their area of expertise. Aging units, but good plan for updating and longevity.
Good leveraging of funds.
Motion carried unanimously.
Funding recommendation: $1,139,000
HO-05 Fort Collins Housing Authority. Request: $216,524
Moved by Mr. Berglund, seconded by Mr. Taylor: to recommend full ($216,524)
funding.
Housing Authority has a good track record. This project would be maintaining properties
in an affordable range. Previously rehabbed projects have been a benefit to the
neighborhoods that they are in. Housing Authority handles the project budget and
funding, so they can come back in the fall cycle for additional funds, if necessary.
Project serves low-income and extremely low-income clients.
Motion carried unanimously.
Funding recommendation: $216,524
HOUSING CATEGORY: OVERALL FUNDING MOTION
Moved by Mr. Kulischeck, seconded by Mr. Taylor: to accept the Housing funding
recommendations as they appear on the Housing Funding Matrix grid.
Motion carried unanimously.
25
ADMINISTRATION CATEGORY APPLICATIONS
AD-1 City of Fort Collins -- CDBG Program Administration. Request: $211,078
Moved by Mr. Berglund, seconded by Ms. Wagner: to recommend full ($211,078)
funding.
Motion carried unanimously.
Funding recommendation: $211,078
Moved by Mr. Kulischeck, seconded by Ms. Rios: to accept the CDBG Program
Administration recommendation as it appears on the Funding Matrix grid.
Motion carried unanimously.
AD-02 City of Fort Collins -- HOME Program Administration. Request: $81,840
Moved by Ms. Rios, seconded by Mr. Taylor: to recommend full ($81,840) funding.
Motion carried unanimously.
Funding recommendation: $81,840
26
PUBLIC SERVICE CATEGORY APPLICATIONS
PS-01 B.A.S.E. Camp: Scholarships. Request: $48,000
Moved by Ms. Rios, seconded by Mr. Taylor: to recommend partial funding in the
amount of$36,000.
The funding is for scholarships. It was noted that the $48,000 seemed a bit high, given
last year's funding level. However it was clarified that the need for a higher amount
stemmed primarily from Poudre School District's change in facility rental policies. The
District will be charging per child daily fees for facility rentals during the summer. This
program is a good companion program to the Food Bank's Kids' Caf6 program, as it is
year-round. BASE Camp provides needed care for younger children before and after
school when parents work full time. This non-profit agency does so at a better cost than
other independent, for-profit providers. There was disagreement over the partial funding
recommendation, since the program helps keep people employed. In these times,
people need to know their kids are safe. It was noted that the increased funding request
reflected increased summer operations costs, and therefore a greater need for
scholarships.
Motion carried 4-3.
FINAL CARRYING MOTION: Moved by Mr. Kulischeck, seconded by Ms. Rios: to
recommend full ($48,000) funding.
The importance of affordable childcare and keeping parents working is of huge benefit to
the community.
Motion carried 5-2
Funding recommendation: $48,000
PS-02 Boys and Girls Club: After School Program. Request: $18,309
FINAL CARRYING MOTION: Moved by Mr. Browning, seconded by Ms. Rios: to
recommend partial funding in the amount of$11,520.
Program allows people keep working and provides for a safe place for their kids to go. It
was noted that there might be some crossover in services between this program and
BASE Camp's offerings.
Motion carried unanimously.
Moved by Mr. Kulischeck, seconded by Mr. Browning: to recommend full ($18,309)
27
funding.
Commission members again noted the importance of affordable childcare in the
community. It is important to keep people working and comfortable that their kids are
safe.
Motion failed 3-4.
Funding recommendation: $11,520
PS-03 Catholic Charities Northern: Senior Outreach. Request: $10,000
Moved by Ms. Rios, seconded by Mr. Berglund: to recommend full ($10,000)
funding.
It was noted that this program has had a lot of funding cuts. This request is a small
amount to ask for in order to serve an at-risk population. The per-person cost is
relatively low. Also, there is good leveraging of funds. The seniors served by this
program are extremely low-income.
Motion carried 6-1.
Funding recommendation: $10,000
PS-04 Catholic Charities Northern: Shelter and Supportive Services. Request:
$48,264
Moved by Ms. Rios, seconded by Mr. Taylor: to recommend partial funding at
$34,927.
Motion carried unanimously.
Although CCN does good work, there is no real measured overall impact with a
quantifiable data source. However, there have been good outcomes with families
transitioning to housing. CCN provides hard and soft case management to a very
vulnerable population. Funding homelessness services is not always popular, but it is a
growing need. The needs of the disenfranchised, chronically homeless -- a group that
doesn't always fit into the shelter framework -- was mentioned.
Moved by Mr. Berglund: full funding for PS-4. No second, motion failed.
FINAL CARRYING MOTION: Moved by Ms. Costlow, seconded by Mr. Berglund: to
28
put the $8,619 remaining after the initial round of funding recommendations
towards this homeless shelter request (PS-4).
This action would bring the total funding recommendation to $43,546. There is a need in
our community for people to go to these places when they are in a crisis. It was noted
again that CCN is the sole community-wide provider for emergency shelter in our city. It
is important to make sure that service continues.
Motion carried 4-3.
Moved by Mr. Taylor, seconded by Ms. Wagner: to recommend PS-4, Catholic
Charities Northern's Shelter, for the minimum amount requested ($34,927).
Motion failed 2-4-1.
The intent of the motion was to free up some money for some of the other programs.
Funding recommendation: $43,546
PS-05 Crossroads Safehouse: Advocacy Program. Request: $90,000
Moved by Mr. Kulischeck, seconded by Mr. Taylor: to recommend partial funding
at $45,000.
This program serves an at-risk, vulnerable population. There would be value gained in
having a licensed clinical social worker on staff. It would be a good addition to their
program and would bring additional training skills to this agency's existing staff. The
Commission thinks this agency does good work.
Motion carried unanimously.
Funding recommendation: $45,000
PS-06 Disabled Resource Services: Access to Independence (ATI) Program.
Request: $22,054
Moved by Mr. Berglund, seconded by Ms. Rios: to recommend full ($22,054)
funding.
This program serves a unique population in our community. Due to the leveraging DRS
has, and the number of individuals served, there is good "bang for the buck". The
Commission would hate to see this program go away. It provides unique,
comprehensive support for a vulnerable population.
29
Motion carried 6-1.
Funding recommendation: $22,054
PS-07 Education Life Training Center (ELTC): Employment Skills Training.
Request: $25,000
Moved by Ms. Wagner: to recommend zero ($0) funding. No second, motion failed.
FINAL CARRYING MOTION: Moved by Ms. Rios, seconded by Ms. Costlow: to
recommend partial funding at $17,623.
This program provides GED and good skills training, which improves job marketability. It
helps people get something above a non-living wage. The great partnership with
employers was highlighted. The Commission discussed whether it could recommend
funding for less than the minimum amount. Support for this program was expressed,
because it is one of the few programs that focuses on adult literacy -- a silent, unmet
need. There was a suggestion to fund this program at a higher amount. Conversely, it
was stated that this not being a case of providing a roof over someone's head or a
putting food in a child's mouth, and therefore lower on the scale of primary needs. There
was a rebuttal, citing how imperative employment skills are for a living wage. It was also
noted that when the Commission asked for hard numbers on the outcomes for
measurements of success, it did not get them, and that there are higher funding
priorities.
Motion carried 5-2.
Funding recommendation: $17,623
PS-08 Education Life Training Center (ELTC): Job Access and Retention.
Request: $4,992
Moved by Mr. Taylor, seconded by Mr. Kulischeck: to recommend zero ($0)
funding.
The presentation the agency gave was good. It was alleged that there is a duplication of
these services, which are also supplied by employers. One Commission member didn't
remember hearing the duplication part, and wouldn't support zero funding. Support for
funding this project was expressed, since "soft" life skills gained are so important. A lot
of people lose their jobs and don't understand why. They may not have learned how to
deal with people or to show up on time. At the same time, concern was expressed over
the severe budget issues this year—there may not be enough "pad" in the budget to
30
cover recommending funding for this project. The importance of soft skills was again
noted. It was at least one member's belief that some of this training content was covered
in ELTC's basic offerings. One Commission member brought forth a desire to see this
content incorporated into ELTC's regular classes.
Motion carried 4-3.
Funding recommendation: $0
PS-09 Elderhaus: Therapy Center Activity Program. Request: $21,202
Moved by Ms. Rios, seconded by Mr. Berglund: to recommend full ($21,202)
funding.
This is not a duplicated service and Elderhaus has a good track record. The program
serves an at risk population, and where possible, gets folks back to a sustainable point
for re-entering society. Caregivers are given critical respite.
Motion carried unanimously.
Funding recommendation: $21,202
PS-10 Elderhaus: Home Front Veterans Program. Request: $32,256
Moved by Ms. Rios, seconded by Mr. Kulischeck: to recommend zero ($0) funding.
The Commission stressed that the concept is valuable. The program does not yet have
specific projected numbers or a track record -- it was mentioned that there would be "a
lot". One Commission member had concerns about who the program would actually be
serving. Once this program is on the ground running, there would be a greater comfort
level with providing support at that time. The Commission is dealing with extreme
funding issues. There are very pressing needs in the community that, if this program
were funded, would go unmet.
Motion carried unanimously.
Funding recommendation: $0
PS-11 Family Center: Sliding Scale Fee. Request: $20,000
Moved by Mr. Kulischeck, seconded by Ms. Rios: to recommend full ($20,000)
funding.
31
Anything the City can do with available funds to help parents stay employed and keep
kids safe is good. The sliding fee spots open in Ft. Collins are disappearing and the City
needs to continue supporting the ones that do exist. It was noted that with the closing of
several child care centers and wait lists increasing, the City needs to support those that
are left as much as possible.
Motion carried unanimously.
Funding recommendation: $20,000
PS-12 Food Bank: Kids Cafe Program. Request: $22,167
Moved by Mr. Berglund, seconded by Mr. Taylor: to recommend full ($22,167)
funding.
The Food Bank has a proven track record and great funds leveraging for this program.
There is a need to keep the future of our country healthy. This program is a year round
service, and targets the most vulnerable part of our population. There is a high number
of clients served for the funds provided. This program has documented its outcomes
really well.
Motion carried unanimously.
Funding recommendation: $22,167
PS-13 HPI: Emergency Rent Assistance. Request: $40,000
Moved by Mr. Berglund, seconded by Mr. Taylor: to recommend full ($40,000)
funding.
HPI does a great job of helping people to maintain housing stability. This program
makes good use of partnerships to leverage resources. Great bang for the funding buck.
It is a particular advantage of this program that all the funding goes to direct assistance,
and not to administration or salaries.
Motion carried unanimously.
Funding recommendation: $40,000
PS-14 LCMH: Mental Health Services for Crisis Prevention Partnership. Request:
32
$41,238
Moved by Mr. Taylor, seconded by Ms. Costlow: to recommend partial funding at
$20,619.
This effort is a good partnership among agencies, and targets people at the lowest AMI
level. With intervention for these clients, it is a case of pay now or pay later. These
community members are being helped later, but not at the very end, which is good. This
program highlights the linkages of prison population problems and mental health issues.
This collaborative leverages state and national level money well. It was noted that the
request translated to a high per client cost. Concern was expressed regarding a lack of
measurable impacts and quantifiable outcomes.
Motion carried 4-3.
FINAL CARRYING MOTION: Moved by Mr. Kulischeck, seconded by Ms. Wagner:
to change the funding recommendation for this project (PS-14) to zero ($0).
It was stated that there are other priorities that are more important in the community.
Motion carried 4-1-2
Moved by Ms. Rios: to recommend funding of the $8,619 remaining after the initial
round of funding recommendations towards this program (PS-14). No second,
motion died.
Funding recommendation: $0
33
PS-15 Matthews House: Program for At-Risk Youth. Request: $29,436
Moved by Mr. Browning, seconded by Mr. Taylor: to recommend partial funding for
$14,000.
It was noted that this is a classic case of"pay now or pay later'. There is a need to keep
these kids out of jail. The program has great leveraging. It fills the gap between the
teenager who has full-time, intense supervision and adult services. There is a huge
number of volunteers, which is a good thing. The concern is primarily with the program's
budget, which includes a large sum of donations from private individuals that have not
been guaranteed. There was a question on why the motion was for the minimum
amount requested It was answered that the motion maker's individual preference was
for funding recommendations at the minimum amount requested for most applicants, due
to the overall lack of funds available.
Motion carried 5-1-1.
Funding recommendation: $14,000
PS-16 Northern Colorado AIDS Project (NCAP): Client Services and
Homelessness Prevention Program. Request: $25,000
Moved by Mr. Berglund, seconded by Mr. Kulischeck: to recommend full ($25,000)
funding.
This agency services a vulnerable population. NCAP's track record is fantastic, and they
have been able to help a lot of folks. They have demonstrated themselves to be well
connected to their clientele and have been able to meet housing services and other
basic needs for clients. They are the only source in our community for this kind of
comprehensive service for this client base.
Motion carried unanimously.
Funding recommendation: $25,000
PS-17 Neighbor to Neighbor (N2N): Emergency Rent Assistance. Request:
$21,000
Moved by Mr. Berglund, seconded by Mr. Taylor: to recommend full ($21,000)
funding.
The Commission thinks this program exhibits good leveraging of funds. N2N's
34
Emergency Rent Assistance program is a good companion program to other local efforts
working to avoid eviction and homelessness. The agency comprehensively assesses
people's housing situations, with a view towards future prevention of similar
circumstances for households. It was positively noted that this is a small amount of case
management to help keep folks in their homes.
Motion carried unanimously.
Funding recommendation: $21,000
PS-18 Neighbor to Neighbor (N2N): Housing Counseling. Request: $68,906
Moved by Mr. Browning, seconded by Mr. Taylor: to recommend full ($68,906)
funding.
The Commission acknowledged that these are tough times and there is a need to keep
people in housing as much as possible.
Motion failed 3-4.
Moved by Ms. Rios: to recommend partial funding at $45,000. No second, motion
died.
It was noted that Neighbor to Neighbor was the only local agency providing a full
spectrum of housing counseling services, including reverse mortgage counseling. There
was disagreement among Commission members surrounding the validity of the reverse
mortgage counseling statement. It was argued that there are other agencies that also
provide this service.
The amount recommended covers the housing counseling position. It was asserted that
the mortgage counseling position would reflect the remainder of the request, and may
not be as important in this cycle. Commission comments on previous motions for this
program apply to this motion, as well. The rise in foreclosures has created more work for
this agency.
FINAL CARRYING MOTION: Moved by Ms. Wagner, seconded by Ms. Rios: to
recommend partial funding at $39,375.
A need for clarification and context on the housing counselor was expressed. It was
noted that the application's Page 3 states that this program is the primary source of
housing counseling in Fort Collins, which is a reason to support it. The agency is free to
spend recommended funds within the framework of its request components in whatever
way it sees fit.
35
Motion carried unanimously.
Funding recommendation: $39,375
PS-19 Project Self-Sufficiency (PS-S): Services for Single Parent Families.
Request: $30,000
Moved by Ms. Rios, seconded by Mr. Berglund: to recommend full ($30,000)
funding.
This agency has a good track record, and helps people who do not have other
resources. Project Self-Sufficiency is the only agency that comprehensively empowers
these clients. It was noted that this program provides a long-term benefit to the
community by opening up enhanced employment opportunities.
Motion carried 5-2.
Funding recommendation: $30,000
PS-20 Respite Care: Scholarships. Request: $25,000
Moved by Mr. Kulischeck, seconded by Ms. Wagner: to recommend full ($25,000)
funding.
This is a unique program that helps a needy part of our population, and is unduplicated
in our area. By providing needed care, Respite's services allow caregivers to keep
working, which is especially important in the current economy.
Motion carried unanimously.
Funding recommendation: $25,000
PS-21 Rehabilitation and Visiting Nurse Association (RVNA): Home Health Care
Scholarships. Request: $35,000
Moved by Ms. Rios, seconded by Mr. Berglund: to recommend full ($35,000)
funding.
There is a growing demand for these services, and it is well documented. The
Commission is supportive of the fact that funds go directly to client services for
scholarships. Services provided help keep people independent and in their homes. The
36
program services two special populations, the elderly and those with disabilities.
Motion carried, 4-3.
Funding recommendation: $35,000
PS-22 United Day Care Center (UDCC): Scholarships. Request: $54,000
Moved by Mr. Kulischeck, seconded by Ms. Rios: to recommend full ($54,000)
funding.
There is a huge need for affordable childcare services. This program helps keep families
employed and provides a safe place for children. The demand will increase and the
supply is decreasing. It was noted that this agency's cost-per-child numbers for City
funding have gone up. Dollars requested for the grant reflect a higher proportionate cost
per client than other programs. At the same time, it is an important program to support.
Motion carried 6-1.
Funding recommendation: $54,000
PS-23 United Way: 2-1-1. Request: $29,259
Moved by Ms. Rios, seconded by Ms. Wagner: to recommend zero ($0) funding.
The Competitive Process allocates limited funds; 2-1-1 is not a direct service and doesn't
meet the primary need criteria. The issue of duplication of services was raised, since
many agencies do at least some of their own information and referral (I & R).
Conversely, almost every one of the applicants for funding said that they use this
service. The main opposition from the Commission for funding this request centered
around essentially funding another funder (United Way). Additionally, although 2-1-1
does a lot to meet the basic needs of low-income citizens, not all their assistance is
health and safety related or for lower-income community members. The Commission
pointed out that, ideally, it was important to demonstrate community buy-in for this
program. One Commission member asserted that the program should be funded
through a tax. It was expressed that the program should be supported, but not fully
funded.
Motion carried 6-1.
Funding recommendation: $0
37
PS-24 Volunteers of America: Home Delivered Meals. Request: $25,116
FINAL CARRYING MOTION: Moved by Mr. Berglund, seconded by Ms. Rios: to
recommend full ($25,116) funding.
This project serves a critical basic need for at-risk populations. It makes sure people
maintain their independence. The federal and state funding for this program receives
requires a local match. This service does not duplicate any existing programs.
Motion carried unanimously.
Mr. Taylor moved to recommend reduction of this project's funding to the
minimum requested. No second, motion died.
Funding recommendation: $25,116
PS-25 Women's Resource Center: Dental Care. Request: $29,040
Moved by Mr. Berglund, seconded by Ms. Rios: to recommend full ($29,040)
funding.
The Commission believes this program meets a critical health and safety need. This is
the only entity currently serving this population in the City, and serves extremely low
income clients. The program leverages funds well, and is truly making a difference.
Early intervention like this can help prevent some more serious issues that could occur
later on. It was noted that when a person's teeth are negatively affected, it can also
affect many other organs. Dental care is an amazing preventative care mechanism. In
addition to the health care benefits of the program, there are also some soft benefits:
finding and keeping employment, and gaining self esteem.
Motion carried 6-1.
Funding recommendation: $29,040
38
Public Service Category: Overall Funding Recommendation
Note: Motions and votes to "accept funding recommendations as they currently
appear on the Public Service Funding Matrix grid" reflect differing funding values,
depending on outcomes of voting at any given time. A hard copy of the Public
Service Funding Matrix grid, as it reflects the Final Carrying Motion for acceptance
of the recommendations, is made a part of the permanent record of these
deliberations.
Moved by Mr. Taylor, seconded by Ms Rios: to accept the funding
recommendations as they currently appear on the Public Service Funding Matrix
grid.
It is a tough cycle and the Commission is trying to help the City get the most bang for its
buck. It was noted that the Commission really tried to document why certain projects
didn't get funded. One member lamented that, given the importance of affordable
childcare, it was unfortunate that the BASE Camp and Boys and Girls Club requests
weren't fully funded. The Commission revisited projects that didn't get recommendations
for full funding.
Motion failed 3-4.
Moved by Ms. Rios, seconded by Mr. Kulischeck: motion should be to accept the
recommended funding amounts for agencies based on the monetary values
reflected on the Funding Matrix grid, and not tie the motion to a funding source
[staff will align recommended funds with appropriate funding sources to ensure
smooth program implementation].
Motion carried 5-2.
One Commission Member wanted to know why the two Members who did not vote to
approve the grid, did so. One dissenting Member noted that he was struggling with
where to take money from. He believed very strongly in funding LCMH's application
(PS-14), and wanted to see it funded.
The other Member noted that his funding preferences turned out to be very different from
what the Board had recommended.
It was also shared that there are two ways of looking at funding allocations. The City can
give each applicant its minimum amount requested, or the City can maximize its money
spent on those agencies who do get funded.
Moved by Mr. Berglund, seconded by Mr. Kulischeck: to re-visit the funding
recommendations in the Public Service category that the Commission made, and
re-open deliberation [in effect, rescinding the prior motion].
39
Regarding the $43,546 for Catholic Charities Northern's Shelter application (PS-4), one
Commission Member expressed discomfort with the recommended amount. His concern
was that the $43,546 didn't fall within logical reasoning that justifies that it is 'Y' number
of hours or "x' number of salaries. Another Commission member clarified, sharing that
some applicant is going to be the recipient of the remaining money not already
recommended for funding to another application, and that it would therefore not exactly
match number of salary hours, etc.
Motion carried 5-2.
Moved by Mr. Kulischeck: to accept the funding recommendations for the Public
Service category as they currently appear on the Funding Matrix grid. No second,
motion failed.
It was then more specifically asked what funding changes the other dissenting Member
[on the 5-2 vote] would make. The dissenting Member noted that his changes would
have been so sweeping, that it would not have been beneficial to what appeared to be
the majority thinking of the Commission, and that he was choosing to defer to the
majority thinking of the Commission.
FINAL CARRYING MOTION: Moved by Ms. Wagner, seconded by Mr. Taylor: to
approve the funding recommendations as they currently appear on the Public
Service Funding Matrix grid.
It was reiterated that the Commission's voice, in speaking through its majority voting,
was valid. It was also reemphasized that it was important for the City to get the best
bang for its buck, and to serve the populations who need the funding the most. Another
Commission member asserted that the Commission was not arbitrary on its
recommendations for any of the requests, but had done the best that it could, given the
limited funds available.
Motion carried unanimously.
There will be no City Council Study Session regarding this Competitive Process cycle.
The Agenda Item for this Spring 2008 Competitive Process funding allocation will be
heard and decided on by City Council on June Td. One Commission member wanted to
know that if there was an alternative funding allocation motion [based on a funding
recommendation disagreement by an applicant, and a differing funding decision by City
Council], would the Commission be notified? Staff reassured the Commission that if
there was an applicant strongly contesting the recommendation for its request, that the
Commission would be notified, and the process adjusted, if necessary.
Moved by Mr. Kulischeck, seconded by Ms. Rios: to adjourn.
Motion carried unanimously. Meeting adjourned at 8:07 p.m.
40
ATTACHMENT 6
Public Service Cateaory
Focus Questions for CDBG Commission Decision Making
"The Big Framework"
• One of the three main national objectives-for CDBG funds is "benefit to low and moderate
income persons or households."
• Historically, the City's Human Service Program funds have been used for various services
benefiting primarily low and moderate income persons in Fort Collins.
Questions:
1) Is it serving the lower end income levels?
2) How many is it serving?
3) Is there a maiority of Fort Collins area residents being served?
4) Is it a good cost/unit (understanding that the cost of case management is more than the cost of
a hot meal)?
5) Who else needs to be stepping up to the plate in terms of funding or service (volunteers)?
6) Maslow's Hierarchy: Is it a more"feel-good service", or is it critical in terms of:
a) Food, shelter or other basic needs
b) Health and safety issues
c) Serving a special population, or
d) Self-sufficiency or major empowerment (teaching to fish vs. giving a fish)?
7) Is there anyone else in the community who can or is serving this need (i.e., trying to avoid
duplication of service)?
8) Is City money being used as "gap financing', match money, or seed money?
9) Is this a program/project where City $ is really making a difference for, i.e., -- it's nobody
else's"baby" or there's been a critical cut in funding?
10) Has project/program been aggressively seeking other funding sources?
Rev: 2/06
41
ATTACHMENT 7
City of Fort Collins Community Development Block Grant (CDBG) Commission
Formulation of Funding Recommendations Session
The CDBG Commission has prepared this hand-out to help you to understand how the
Commission's meeting for the purpose of formulating funding recommendations to the City
Council is conducted. It is the Commission's wish that our methodology be understandable to
even the most casual observers. As you might imagine, the entire process is complex and time-
consuming, especially given that grant requests greatly exceed the amount of available funding.
City Staff will prepare an electronic matrix showing each application, the funding requested, and
the total funds available. The Commission will discuss the pros and cons of every application.
The order which applications are discussed is not important and there is no danger of `running
out' of funds before all applications are fully discussed. There will be preliminary funding
motions made, seconded, and approved throughout the process and these recommendations will
be added into the matrix. It must be emphasized that the matrix is a working document, and any
figures used, whether they be for full, partial, or zero funding, are for discussion purposes only. It
is also possible that the total funds listed in the matrix might exceed the total of funds available at
this point of the process.
After each application has been discussed, the Commission will start to adjust the matrix to start
producing its recommendation for funding to Council. Funding contained on the matrix may be
drastically changed in either a positive or negative manner during this part of the process. When
the Commission agrees on the matrix as indicated by a motion to accept it, a second to the
motion, and a positive majority vote, the process is over and the recommendation will be
forwarded to the Council.
While the Commission's main purpose is to provide Council with the best funding alternative, the
Commission is also sensitive that the funds being recommended for expenditure are taxpayer-
provided. For this reason, it is entirely possible that not all funds will be recommended for
expenditure, even if there are some applicants recommended for zero, or reduced, funding.
The last point to be made is while this meeting is open to the public, to be fair to applicants who
are not present at the meeting, no public comments will be taken.
42
2008 SPRING CYCLE
COMPETITIVE PROCESS
Allocating City Financial Resources to
Affordable Housing Programs
and
Community Development Activities
AVAILABLE FUNDING
AMOUNT SOURCE
$998,391 FY 2008 CDBG Grant
431 ,320 CDBG (All Other Sources)
477,473 HOME (All Sources)
201 ,387 Affordable Housing Fund
440,334 Human Services Program
$2,548,905 TOTAL FUNDING AVAILABLE
APPLICATIONS RECEIVED
CATEGORY NUMBER of REQUESTED
PROPOSALS FUNDING
Affordable 25 $1 ,906,911
Housing
Public Services 2 $815,239
Administration 1 $211 ,078
TOTALS 28 $2,933,228
REVIEW PROCESS
• Affordable Housing Board
— Reviews Written Affordable Housing Proposals
— Provides Listing of Priority AH Projects
• CDBG Commission
— Reviews All Written Proposals
— Interviews Each Applicant
— Provides Funding Recommendations to the City Council
• City Council
— Final Decision on Funding Allocations
SUMMARY OF THE
CDBG COMMISSION'S
FUNDING RECOMMENDATIONS
RECOMMENDED % of CATEGORY
FUNDING TOTAL
$1 ,705,524 67.8% Affordable Housing
598,643 23.8% Public Services
211 ,078 8.4% Administration
$2,515,245 100.0% TOTALS
RESOLUTION 2008-052
OF THE COUNCIL OF THE CITY OF FORT COLLINS
APPROVING THE PROGRAMS AND PROJECTS THAT WILL RECEIVE FUNDS
FROM THE FEDERAL COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
AND HOME INVESTMENT PARTNERSHIPS (HOME) PROGRAMS,
THE CITY'S HUMAN SERVICES PROGRAM AND
AFFORDABLE HOUSING FUND
WHEREAS, the Community Development Block Grant (CDBG) Program and the Home
Investment partnerships(HOME Program are ongoing grant administration programs funded by the
Department of Housing and Urban Development(HUD); and
WHEREAS, the City of Fort Collins has received CDBG Program funds since 1975 and
HOME Program funds since 1994; and
WHEREAS, the City Council has budgeted General Fund dollars into a Human Services
Program and an Affordable Housing Fund for use in assisting affordable housing programs/projects
and community development activities; and
WHEREAS,on January 18,2000,the City Council approved Resolution 2000-13,formally
adopting a competitive process for the allocation of City financial resources to affordable housing
programs/projects and community development activities; and
WHEREAS,since January 2008,the CDBG Commission has held a public hearing to obtain
citizen input on community development and affordable housing needs,and has heard presentations
and asked clarifying questions of each applicant that submitted a proposal to the City requesting
funding; and
WHEREAS,the CDBG Commission met in a special meeting for the purpose of preparing
a recommendation to the City Council as to which programs and projects should be funded with the
FY 2008 CDBG Entitlement Grant, CDBG Program Income, the use of
Reprogrammed/Unprogrammed CDBG Entitlement Grant funds, the use of
Reprogrammed/Unprogrammed HOME Grant funds and the utilization of the City's Human
Services Program and Affordable Housing Fund.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT
COLLINS that the administration is authorized to submit an application to HUD as follows:
PLANNING and ADMINISTRATION
FY 08 CDBG Entitlement Grant and Program Income($211,078 maximum)
$211 078 1 City of Fort Collins - CDBG Administration
AFFORDABLE HOUSING
FY 08 CDBG Entitlement Grant
$487,207 FCHA: Stanford Acquisition
$161 747 FCHC: Leisure Drive Rehabilitation
FY 08 CDBG Program Income
$37 050 1 FCHC: Leisure Drive Rehabilitation
FY 06 CDBG Entitlement Grant Unprogrammed
$61 383 1 City of Fort Collins: Home Buyer Assistance Program
FY 07 CDBG Entitlement Grant Unprogrammed
$138,617 City of Fort Collins: Home Buyer Assistance Program
$174 320 FCHA: Stanford Acquisition
FY 05/FY 06 HOME CHDO Reprogrammed
$172 499 FCHA: Stanford Acquisition
FY 07 HOME Unprogrammed
$208 835 1 FCHA: Stanford Acquisition
FY 06 HOME CHDO Unprogrammed
$96 139 1 FCHA: Stanford Acquisition
FY 06 Affordable Housing Fund Unprogrammed
$50,000 CARE: Provincetowne Pre-Development Costs
$17 727 FCHC: Leisure Drive Rehabilitation
FY 07 Affordable Housing Fund Unprogrammed
$99 340 1 CARE: Provincetowne Pre-Development Costs
-2-
PUBLIC SERVICES
FY 08 CDBG Entitlement Grant and Program Income ($158,309 maximum)
$48,000 BASE Camp: Sliding Scale Fee Tuition Assistance
$43,546 CCN: Shelter& Supportive Services
$17,623 ELTC: Employment Skills Training
$30,000 PSS: Services for Single Parent Families
$19 140 Respite Care: Sliding Scale Fee Tuition Assistance
Human Services Program
$11,520 Boys & Girls Club After School Program
$10,000 CCN: Senior Outreach
$45,000 Crossroads Safehouse: Advocacy Program
$22,054 DRS: Access to Independence ATI Program
$21,202 Elderhaus: Therapy Center Activity Program
$20,000 Family Center: Sliding Scale Fee Tuition Assistance
$22,167 Food Bank for Latimer County: Kids Cafe
$40,000 HPI: Emergency Rent Assistance
$14,000 Mathews House: Program for At-Risk Youth
$25,000 NCAP: Client Services&Homelessness Prevention Program
$21,000 Neighbor-to-Neighbor: Emergency Rent Assistance
$39,375 Neighbor-to-Neighbor: Housing Counseling
$5,860 Respite Care: Sliding Scale Fee Tuition Assistance
$35,000 1 RVNA: Home Health Care Scholarships
$54,000 UDCC: Sliding Scale Fee Tuition Assistance
$25,116 VOA: Home Delivered Meal Program
$29 040 WRC: Dental Care Assistance Program
Passed and adopted at a regular meeting of the Council of the City of Fort Collins this 3rd
day of June A.D. 2008.
Mayor
ATTEST:
City Clerk
-3-
RESOLUTION 2008-053
OF THE COUNCIL OF THE CITY OF FORT COLLINS
APPROVING THE FY 2008 HOME INVESTMENT PARTNERSHIPS PROGRAM
FOR THE CITY OF FORT COLLINS
WHEREAS, the purpose of the Home Investment Partnership (HOME) Program is to
increase the supply of decent, safe, and affordable housing in the City of Fort Collins for an
extended period of time; and
WHEREAS, the City's Consolidated Plan identifies the following priorities for housing
related needs: (1) stimulate housing production for very low, low and moderate income
households, (2) increase home ownership opportunities for very low, low and moderate income
households, and (3) increase the supply of public housing for families and those with special
needs; and
WHEREAS, specific projects for the use of HOME funds will be determined in
November as a result of the fall funding cycle of the competitive process for the allocation of the
City's financial resources to affordable housing programs/projects and community development
activities.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
FORT COLLINS that the administration is authorized to submit the FY 2008 Home Investment
Partnerships Program application as follows:
HOME Program
Grant Income Category
$463,825 $50,000 Housing Projects
61,840 N/A Program Administration
92,764 N/A Community Housing Development Organization Set-Aside
$618 429 $50 000 Totals
Passed and adopted at a regular meeting of the Council of the City of Fort Collins this
3rd day of June A.D. 2008.
Mayor
ATTEST:
City Clerk
ORDINANCE NO. 061, 2008
OF THE COUNCIL OF THE CITY OF FORT COLLINS
APPROPRIATING UNANTICIPATED REVENUE IN THE COMMUNITY
DEVELOPMENT BLOCK GRANT FUND
WHEREAS, Article V, Section 9, of the Charter of the City of Fort Collins ("Charter")
permits City Council to make supplemental appropriations by ordinance at anytime during the fiscal
year, provided that the total amount of such supplemental appropriations, in combination with all
previous appropriations for that fiscal year, does not exceed the current estimate of actual and
anticipated revenues to be received during the fiscal year; and
WHEREAS,the City will receive in federal fiscal year 2008-2009 unanticipated revenue in
the form of federal Community Development Block Grant ("CDBG") funds totaling $998,391,
constituting a new revenue source; and
WHEREAS, the City will also receive unanticipated CDBG Program income in the 2008-
2009 federal fiscal year in the amount of$57,000; and
WHEREAS,City staff has determined that the appropriation of all unanticipated CDBG grant
and program revenue as described herein will not result in total appropriations in excess of the
current estimate of actual and anticipated revenues for fiscal year 2008; and
WHEREAS, by adoption of Resolution 2008-052 City Council approved the 2008
Community Development Block Grant Program; and
WHEREAS,by adoption of Resolution 2008-053 City Council authorized the City Manager
to transmit for approval the 2008 Fort Collins Consolidated Annual Action Plan to HUD as required
to receive the grant funds.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT
COLLINS as follows:
Section 1. That there is hereby appropriated for expenditure from unanticipated revenue
in the federal fiscal year 2008-2009 into the Community Development Block Grant Fund, the sum
of NINE HUNDRED NINETY-EIGHT THOUSAND THREE HUNDRED NINETY-ONE
DOLLARS ($998,391), upon receipt thereof from federal fiscal year 2008-2009 Community
Development Block Grant Funds.
Section 2. That there is hereby appropriated for expenditure from unanticipated program
income revenue,upon receipt thereof into the Community Development Block Grant Fund,the sum
of FIFTY SEVEN THOUSAND DOLLARS ($57,000), for approved Community Development
Block Grant projects.
Introduced,considered favorably on first reading,and ordered published this 3rd day of June,
A.D. 2008, and to be presented for final passage on the 1st day of July, A.D. 2008.
Mayor
ATTEST:
City Clerk
Passed and adopted on final reading on the 1st day of July, A.D. 2008.
Mayor
ATTEST:
City Clerk
ORDINANCE NO. 062, 2008
OF THE COUNCIL OF THE CITY OF FORT COLLINS
APPROPRIATING UNANTICIPATED REVENUE AND
AUTHORIZING THE TRANSFER OF APPROPRIATIONS BETWEEN
PROGRAM YEARS IN THE HOME INVESTMENT PARTNERSHIPS FUND
WHEREAS, the HOME Investment Partnership Program (the "HOME Program") was
authorized by the National Affordable Housing Act of 1990 to provide funds in the form of
Participating Jurisdiction Grants for a variety of housing-related activities which would increase the
supply of decent, safe, and affordable housing; and
WHEREAS, on March 1, 1994, the City Council adopted Resolution 1994-92 authorizing
the Mayor to submit to the Department of Housing and Urban Development("HUD")a notification
of intent to participate in the HOME Program; and
WHEREAS, on May 26, 1994, HUD designated the City as a Participating Jurisdiction in
the HOME Program,allowing the City to receive an allocation of HOME Program funds as long as
Congress re-authorizes and continues to fund the program; and
WHEREAS, the City has been notified by HUD that the City's HOME Participating
Jurisdiction Grant for the federal fiscal year 2008-2009 is $618,429, constituting a new revenue
source; and
WHEREAS,the City will also receive unanticipated HOME Program income in the 2008-
2009 federal fiscal year in the amount of$50,000; and
WHEREAS,Article V, Section 9, of the Charter of the City of Fort Collins permits the City
Council to make supplemental appropriations by ordinance at any time during the fiscal year,
provided that the total amount of such supplemental appropriations,in combination with all previous
appropriations for that fiscal year,do not exceed the then current estimate of actual and anticipated
revenues to be received during the fiscal year; and
WHEREAS, City staff has determined that the appropriation of the HOME Program funds
as described herein will not cause the total amount appropriated in the HOME Fund to exceed the
current estimate of actual and anticipated revenues to be received in that fund during the 2008 fiscal
year; and
WHEREAS,Article V,Section 11,of the Charter provides that federal grant appropriations
shall not lapse if unexpended at the end of the budget year until the expiration of the federal grant.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT
COLLINS as follows:
Section 1. That there is hereby appropriated for expenditure from unanticipated revenue in
the federal fiscal year 2008-2009 into the HOME Program Fund the sum of SIX HUNDRED
EIGHTEEN THOUSAND FOUR HUNDRED TWENTY-NINE DOLLARS ($618,429), upon
receipt from federal fiscal year 2008-2009 HOME Participating Jurisdiction Grant Funds.
Section 2. That there is hereby appropriated for expenditure from unanticipated program
income revenue,upon receipt thereof into the HOME Program Fund the sum of FIFTY THOUSAND
DOLLARS ($50,000) for approved HOME Program projects.
Section 3. That the unexpended and unencumbered amount of THREE HUNDRED FIFTY-
EIGHT THOUSAND TWO HUNDRED NINETY-THREE DOLLARS ($358,293) is hereby
authorized for transfer from 2004-2005 HOME Program projects to the 2005-2006 HOME Program.
Introduced,considered favorably on first reading,and ordered published this 3rd day of June,
A.D. 2008, and to be presented for final passage on the 1st day of July, A.D. 2008.
Mayor
ATTEST:
City Clerk
Passed and adopted on final reading on the 1st day of July, A.D. 2008.
Mayor
ATTEST:
City Clerk