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Home My WebLink AboutCOUNCIL - AGENDA ITEM - 03/16/1999 - FIRST READING OF ORDINANCE NO. 45, 1999, APPROPRIA AGENDA ITEM SUMMARY ITEM NUMBER: 17 DATE: March 16, 1999 . FORT COLLINS CITY COUNCIL STAFF: Randy Hensley SUBJECT: First Reading of Ordinance No. 45, 1999, Appropriating Unanticipated Revenue and Prior Year Reserves in the Transportation Services Fund for the Metropolitan Planning Organization and Smarttrips Transportation Demand Management Programs. RECOMMENDATION: Staff recommends adoption of the Ordinance on First Reading. FINANCIAL IMPACT: The North Front Range Transportation and Air Quality Planning Council ("NFRT and AQPC") is the regional Metropolitan Planning Organization(MPO). This Ordinance would appropriate unanticipated revenue and prior year reserves in the amount of$281,022: (1) $74,774 in unanticipated revenue of this amount.$66,771 is in the *rm of additional TEA-21 planning funds, consisting of$54,752 in federal funds, $12,019 in local matching nds from various agencies within the region. The remainder is$8,003 from prior year reserves; (2) $10,000 in local matching funds for the FY98 State Highway 14 and I-25 interchange study project; and(3) $196,248 in carryover funds from FY98,consisting of$173,958 in federal funds and$22,290 in local matching funds from various agencies within the region. EXECUTIVE SUMMARY: (1) Unanticipated revenue. TEA-21, the Transportation Efficiency Act for the 21st Century, allocated additional transportation funds,including planning funds,to the State of Colorado. These funds have recently been made available to the regional planning organizations throughout the state, including the North Front Range Transportation and Air Quality Planning Council. The funds will be used for MPO administrative activities,salary for new employees, salary increases for existing employees, an update to the regional transit development plan, and a portion of the regional Access to Jobs Plan required for federal Access to Jobs grants for Transfort. The $8,003 is in prior year reserves from the sale of Van Pool program equipment in 1998. Equipment sales netted greater proceeds than were anticipated during the original budget. These funds need to be appropriated back into the program for continued operations. (2) Local matching funds. The funding for the State Highway 14 and 1-25 interchange study . project was originally programmed in another project for the Town of Windsor. Under the original funding arrangement, the Town of Windsor was going to pay 100% of the local match for the project. Under that funding arrangement,there was no need to appropriate the local matching funds through the City of Fort Collins budgeting process since the Town of i 1 DATE: March 16, 1999 2 ITEM NUMBER: 17 Windsor would have provided the local match to the project directly through a contract with CDOT(Colorado Department of Transportation.) Due to delays in the Windsor project,the funds were re-programmed for the State Highway 14 and I-25 interchange study project. Now that the funding has been changed to a different project,the MPO needs the authority to bill local entities for its share of local match and expend those funds on the project. Therefore, the local match needs to be appropriated in the City of Fort Collins budgeting process. (3) Carryover funds from FY98. Unexpended MPO funds from 1998 in the amount of$196,248 are allocated to several projects in FY99-the State Highway 14 and I-25 interchange study project($48,414),the Fort Collins Access Management Plan($48,681),the remainder of the Access to Jobs project not funded in#1 above($22,572), unexpended CMAQ (Congestion Mitigation and Air Quality)funds for the local Transportation Demand Management(TDM) Program($28,883),unexpended funds from the Mobility Report Card project($45,223),and unexpended small urban funds for the regional Transportation Demand Management Program ($2,475). The SH14/1-25 project was not started until September of 1998,and is not yet complete. The Access Management Plan was put on hold last year pending the Colorado Transportation Commission's approval of the revised State Highway Access Code and is not yet complete. The Access to Jobs Plan is a new project required under a new federal grant process established in TEA-21. Transfort has applied for funding under this grant program and is likely to receive additional funding in the future. The remainder of the carryover funds(for local and regional TDM programs and the Mobility Report Card) are for projects that were not finished last year and will be renewed in the CDOT contract this year. • ORDINANCE NO. 45, 1999 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROPRIATING UNANTICIPATED REVENUE AND PRIOR YEAR RESERVES IN THE TRANSPORTATION SERVICES FUND FOR THE METROPOLITAN PLANNING ORGANIZATION AND SMARTTRIPS TRANSPORTATION DEMAND MANAGEMENT PROGRAMS WHEREAS, The North Front Range Transportation and Air Quality Planning Council ("NFRT & AQPC") is the regional Metropolitan Planning Organization ("MPO") and lead air quality planning agency for the North Front Range; and WHEREAS,the MPO is funded with federal transportation program dollars administered by the Colorado Department of Transportation("CDOT'�,based on the federal fiscal and program year of October 1 to September 30; and WHEREAS,the City's SmartTrips Transportation Demand Management Program promotes awareness and participation in alternative modes of transportation,including but not limited to car pooling, van pooling, biking, and public transit services, in concert with the goal of shifting ten percent of single occupant vehicle trips to other modes; and WHEREAS, the SmartTrips program relies heavily on federal funding as well as working . closely with other cities around the region and the business community in an effort to leverage resources to fund the program; and WHEREAS,the NFRT&AQPC has identified$273,019,from the following sources,to be appropriated for MPO projects, and the SmartTrips program to design, promote and implement additional programming in 1999: Administrative Programming Transportation Efficiency Act for the 21st Century (TEA-21)Funds $ 54,752 Matching Funds from MPO Member Entities 12,019 State Highway 14 and I-25 Interchange Study Project Matching Funds from MPO Member Entities 10,000 MPO Projects and SmartTrips Programming Unexpended,Unencumbered Carryover Funds from FY1997-1998 MPO Program 173,958 Matching Funds from MPO Member Entities 22,290 Total $ 273,019 WHEREAS, in addition, staff is recommending that $8,003, in unanticipated revenue, received in the Van Pool program in 1998 from the sale of equipment, be appropriated and reprogrammed for use in the 1999 budget; and • WHEREAS,Article V, Section 9, of the Charter of the City of Fort Collins(the"Charter") permits the City Council to make supplemental appropriations by ordinance at any time during the fiscal year,provided that the total amount of such supplemental appropriations,in conjunction with all previous appropriations for that fiscal year, do not exceed the current estimate of actual and anticipated revenues to be received during the fiscal year; and WHEREAS,Article V,Section 9,of the Charter also permits the City Council to appropriate by ordinance at any time during the fiscal year such funds for expenditure as may be available from reserves accumulated in prior years, notwithstanding that such reserves were not previously appropriated; and WHEREAS, it is the desire of the Council to appropriate the sum of $273,019 from unanticipated revenues and$8,003 from prior year reserves in the Transportation Services Fund to provide additional programming for MPO Programs and the SmartTrips Transportation Demand Management Program. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That there is hereby appropriated for expenditure from unanticipated revenue in the Transportation Services Fund,the sum of TWO HUNDRED SEVENTY-THREE THOUSAND NINETEEN DOLLARS ($273,019) from the following sources: Transportation Efficiency Act for the 21st Century (TEA-21) Funds $ 54,752 Matching Funds from MPO Member Entities 44,309 Carryover Funds from FY1997-1998 MPO Program 171958 Total $ 273,019 Section 2. That there Is hereby appropriated for expenditure from prior year reserves in the Transportation Services Fund the sum of EIGHT THOUSAND THREE DOLLARS ($8,003)to be used to provide additional programming for the 1999 Van Pool budget within the SmartTrips Transportation Demand Management Program. Introduced and considered favorably on first reading and ordered published this 16th day of March, A.D. 1999, and to be presented for final passage on the 20th day of April,A.D. 1999. Mayor ATTEST: City Clerk Passed and adopted on final reading this 20th day of April, A.D. 1999. Mayor ATTEST: City Clerk •