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HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 03/16/1999 - SECOND READING OF ORDINANCE NO. 39, 1999, APPROPRI AGENDA ITEM SUMMARY ITEM NUMBER: 12 FORT COLLINS CITY COUNCIL DATE: March 16, 1999 STAFF: Michael W. Powers SUBJECT: Second Reading of Ordinance No.39, 1999,Appropriating Prior Year Reserves in the Sales and Use Tax Fund for Transfer to the Cultural Services and Facilities Fund Implementation of the Arts Alive Program. RECOMMENDATION: Staff recommends adoption of the Ordinance on Second Reading. EXECUTIVE SUMMARY: Ordinance No. 39, 1999, which was unanimously adopted on First Reading on March 2, 1999, appropriates monies from the Use Tax Carryover Reserve in the Sales and Use Tax Fund to be transferred for use as the City's share of funding for the Arts Alive Program. AGENDA ITEM SUMMARY ITEM NUMBER: 23 DATE: March 2, 1999 FORT COLLINS CITY COUNCIL STAFF: Michael W. Powers SUBJECT: First Reading of Ordinance No. 39, 1999, Appropriating Prior Year Reserves in the Sales and Use Tax Fund for Transfer to the Cultural Services and Facilities Fund Implementation of the Arts Alive Program. RECOMMENDATION: Y The Cultural Resources Board and members of the Arts Alive citizens group recommend adoption of the Ordinance on First Reading. FINANCIAL IMPACT; This Ordinance appropriates monies from the Use Tax Carryover Reserve in the Sales and Use Tax Fund to be transferred for use as the City's share of funding for the Arts Alive Program. The Use Tax Carryover Reserve is typically considered a resource for the funding of one-time needs during the City's budget preparation process.Any use from this reserve during 1999 will result in fewer resources available to meet service needs when planning for e 2000-2001 budget as well as future budget needs T,°he;ten fl0) year General Fund Budget Plan showing the eds identified thus far is attached =i The unaudited 1998 year-end estimated balance in the Use Tax Carryover Reserve is $6,124,330. Appropriations from this reserve for the adopted 1999 budget of$1,421,026 plus$550,000 committed for the Manufacturer's Use Tax Rebate Program payment in early 1999 reduces the balance available for use future budget needs to$4,703,104. EXECUTIVE SUMMARY: The City's Cultural Resources Board is recommending funding of a new program entitled Arts Alive. This program is the resultoof the State of the Arts proces&.instigated by Council members to facilitate a community driven effort to promoie and ur t'fy the arts in Fort Collins. This proposal recommends start-up funding?for the program �`[ ie propone' s of the program have requested $100,000 from the City for each ofthe°next three year's_ After various discussions in response to this initial request, the modified approach set out in the Ordinance, which requires matching of funds provided by the City, was developed. Under this approach, after an initial amount of$35,000 is provided by the City, an additional $35,000 would be provided contingent upon and after$35,000 in donations from other sources was received. Additional funds to complete the budget target would also be raised through donations. Subsequent City funding would be considered as part of the regular City budget process. The Arts Alive program is proposed to be carried out under contract by a private, non-profit organization designed to serve as a central arts agency for the Fort Collins community. Its functions would include promoting excellence in the arts;increasing awareness and visibility for the arts; broadening the base of financial support for the arts; insuring the financial stability of local arts organizations; and maximizing economic benefits that the arts provide for the community. DATE: March 2, 1999 2 ITEM NUMBER: 23 BACKGROUND: The Arts Alive: Fort Collins Partnership for the Arts proposal is the culmination of a year-long community cultural planning process called State of the Arts. Over 300 Fort Collins community members have contributed their time, energy, experience, and enthusiasm to the State of the Arts initiative. The endeavor began in November 1997, when Mayor Ann Azari and City Councilmembers Will Smith and Chris Kneeland charged the City's Cultural Resources Board with facilitating a community-driven effort that would serve to-promote and unify the arts in Fort Collins. The Board subsequently formed a steering committee consisting of representatives of concerned constituencies including Colorado State University, Poudre School District, Latimer County Government, Front Range Community College, Fort,CO,11ins Area Arts Council members, business leaders, students, artists,arts administrators,and audience members. The committee worked to organize a March 30, 1998, event called State of the Arts. The mission of State of the Arts was as follows: A community driven effort that will promote the arts in the Fort Collins community (visual, perforating, and literary arts) and will provide an opportunity for brainstorming future endeavors to elevate the community's sense of culture and the arts. The State of the Arts will evaluate the present state of the arts in the community and discuss how to bring all facets of the community together to create a common vision for the future. The desired outcome of the State of the Arts will be to establish specific action plans for improvements. The effort will include discussion about how local arts.-groupsrCity staff; Poudre School District, Colorado State University, area business,leaders, and the general public can work together to promote Fort Collins as a leader in*arts and culture. The State of the Arts event was an extraordinary success and served to create a great deal of momentum for energizing the arts in Fort Collins. Two hundred and fifty participants brainstormed strategies for promoting the arts and 125 people volunteered to help implement these strategies. Several themes emerged, including the need for a centralized umbrella arts entity for organizing, coordinating, funding, advocacy, and communication. Following the success of the ini""Jtate©fflieArts event_I&, steering committee hosted State of the Arts II on June 29, 1998 toonce again gather the .coaimunity together to develop some of the themes and ideas that have come--!,out of the first session. Approximately 60 participants divided into six groups to discuss funding,marketing,education,'progratnming, facilities, and an umbrella arts entity creation. The smaller groups each developed goal statements and an action plan for strategies related to their particular area. Representatives from each of these groups were asked to join the steering committee. The expanded State of the Arts steering committee has been meeting regularly since July to coalesce the ideas gathered at the two community meetings into a single plan for a new arts system in Fort Collins. The committee has been chaired by Jennifer Sterling Beccard, also the Chair of the City's Cultural Resources Board. All committee decisions have been made democratically and reflect a great deal of research and discussion. The result of the entire community effort is the proposal for the creation of Arts Alive: Fort Collins Partnership for the arts. This proposed new private, non-profit organization will uniquely address DATE: March 2, 1999 3 ITEM NUMBER: 23 the community recommendation obtained through the State of Arts effort. Arts Alive will help Fort Collins develop a strong cultural image and become a regional leader in the arts. On November 10. 1998, the City Council discussed the Arts Alive proposal in a study session. Following that study session, the Arts Alive group revised its proposal for the Arts Alive program to reflect the Councilmembers' comments. The materials attached to this Agenda Item Summary were developed by the Arts Alive group. Since that study session,Councilmembers have requested that this item be returned for formal consideration by the Council. The item was discussed again at the Council's study session of February 23, 1999. This Ordinance reflects the Council's discussion on Fefiruary 23,and has been revised to focus on start up activities and phase other goals-that have been-proposed for the program over time. The following outlines the funding structure set out in the Ordinance: 1. The Ordinance appropriates an initial amount of$35,000 for the implementation of the Arts Alive Program. 2. The Arts Alive Program funds will be paid to the private non-profit organization under the terms of a contract for services setting out the program implementation efforts to be accomplished. 3. The Ordinance appropriates an additional$35,000,contingent upon and available after the Arts Alive organization has raised'an additibnai135,000kf om other sources. • ;.> 4. The Arts Alive organization,will be expected to raise additional money to complete its budget target. 5. The Arts Alive organization will present future requests for funding to the City Council during the regular budget process forthe 2000/2001 budget,by submitting a specific request for funding and supporting information by May 3, 1999.