HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 05/18/1999 - FIRST READING OF ORDINANCE NO. 84, 1999, APPROPRIA AGENDA ITEM SUMMARY ITEM NUMBER: 21
DATE: May 18, 1999
FORT COLLINS CITY COUNCIL STAFF:
Bruno/Siever
SUBJECT :
First Reading of Ordinance No. 84, 1999, Appropriating Prior Year Reserves and Unanticipated
Revenue in the General Fund for Promotion of Convention and Visitor Activities and for Cultural
Development and Programming Activities.
RECOMMENDATION:
Staff recommends adoption of the Ordinance on First Reading.
FINANCIAL IMPACT:
This Ordinance appropriates $103,275 from the General Fund Lodging Tax Reserves and
unanticipated revenue for the Convention and Visitors Bureau, Cultural Development and
Programming (CDP), Visitor Events, and Tourism Capital from the following sources:
I
Visitor
CVB CDP Events Capital Total
Unappropriated 1998 Lodging Tax Receipts $504 $17,281 $12,835 $38,504 $ 69,124 j
Unexpended 1998 Appropriations 22,665 7,191 29,856
1998 Unappropriated Revenue for CDP 2,295 -- -- 2,295
1999 Unappropriated Revenue for CDP 2,000 2,000
Total Appropriated by this Ordinance $504 $44,241 $20,026 $38,504 $103,275
EXECUTIVE SUMMARY:
This Ordinance appropriates 1998 lodging tax receipts dedicated to the Convention and Visitors
Bureau, Cultural Development and Programming (CDP),Visitor Events, and Tourism Capital. In
addition, it appropriates unexpended 1998 appropriations for CDP and visitor events, and revenue
received for CDP in 1998 and 1999 for use in the specified programs. The following information
explains each of these funding sources.
Lodging tax revenue for 1998 was estimated to be $459,673, while the actual receipts totaled
$528,797. The 1999 budget appropriated the estimated 1998 receipts of$459,673. The additional
• 1998 lodging tax receipts in the amount of$69,124 have not been appropriated. In accordance with
City Code Section 25-244, 75%of the total receipts are to be used for the promotion of convention
and visitor activities, and 25% for cultural development and programming (CDP) activities. In
DATE: May 18, 1999 2 ITEM NUMBER: 21
accordance with the City's contract for services with the Convention and Visitors Bureau(CVB)for
1996, the City's 1996 payment to CVB was set at$250,000, with annual increases at a rate not to
exceed the prevailing rate of inflation as established by the Denver-Boulder Consumer Price Index.
The total 1999 allocation of funds is as follows:
1999 Budget 1998 Receipts Difference
CVB $275,574 $276,078 $ 504
Tourism Capital 51,886 90,390 38,504
Visitor Events 17,295 30,130 12,835
Visitor 75% $344,755 $396,598 $51,843
CDP 25% $114,918 $132,199 $17,281
Total $459,673 $528,797 $69,124
The Cultural Development and Programming (CDP) and Visitor Events funds are in the General
Fund reserves for lodging taxes and must be appropriated to be used to support events that provide
a public benefit to the Fort Collins community and promote the utilization ofpublic accommodations
within the City. The City's Cultural Resources Board reviews applications for these funds and will
make recommendations to the City Council in June of this year.
The CDP and Visitor Events accounts also had funds from the previous year's lodging tax
allocations which were appropriated, but not used during 1998. The unexpended 1998
appropriations for CDP are$22,665,and for Visitor Events,$7,191. These funds are in the General
Fund reserves for lodging taxes and must be appropriated into the CDP and Visitor Events accounts
to be used to promote cultural development and programming activities.
In addition, CDP received $2,295 in 1998 that was not appropriated during the year. These funds
were granted, but not used, and thus returned to CDP. The $2,295 was added to the Lodging Tax
reserves at the end of 1998. CDP has also received$2,000 in 1999 that was granted as reimbursable
funding and then paid back to CDP. The revenue received in 1999 was not included in the budget
and is unanticipated revenue. Both of these amounts must be appropriated into the CDP account to
be used to promote cultural development and programming activities.
• ORDINANCE NO. 84, 1999
OF THE COUNCIL OF THE CITY OF FORT COLLINS
APPROPRIATING PRIOR YEAR RESERVES AND
UNANTICIPATED REVENUE IN THE GENERAL FUND
FOR PROMOTION OF CONVENTION AND VISITOR ACTIVITIES AND FOR
CULTURAL DEVELOPMENT AND PROGRAMMING ACTIVITIES
WHEREAS, in accordance with Section 25-244 of the City Code, lodging tax revenue is to
be allocated as follows: 75% for the promotion of convention and visitor activities, and 25% for
cultural development and programming activities; and
WHEREAS, in 1998 the City received lodging tax revenues in the amount of$69,124 in
excess of the original estimate for 1998 lodging tax receipts; and
WHEREAS, in addition, the Cultural Development and Programming Account had
appropriated funds from 1998 in the amount of$22,665 that were not expended in 1998; and
WHEREAS, in addition, the Visitor Events Account had appropriated funds from 1998 in
the amount of$7,191 that were not expended in 1998; and
WHEREAS,the Cultural Development and Programming Account also received revenue in
1998 in the amount of$2,295 that was not appropriated or expended in 1998; and
WHEREAS, at the end of 1998, all of the above lodging tax funds lapsed into the General
Fund Reserves for lodging taxes; and
WHEREAS,Article V, Section 9,of the Charter of the City of Fort Collins permits the City
Council to appropriate by ordinance at any time during the fiscal year such funds for expenditure as
may be available from reserves accumulated in prior years,notwithstanding that such reserves were
not previously appropriated; and
WHEREAS,the Cultural Development and Programming Account has also received revenue
in 1999 in the amount of$2,000 that has not yet been appropriated in 1999; and
WHEREAS,Article V, Section 9,of the Charter of the City of Fort Collins permits the City
Council to make supplemental appropriations by ordinance at any time during the fiscal year,
provided that the total amount of such supplemental appropriations,in combination with all previous
appropriations for that fiscal year,do not exceed the then current estimate of actual and anticipated
revenues to be received during the fiscal year.
WHEREAS, the City wishes to appropriate all funds allocated for the promotion of
convention and visitor activities and for cultural development and programming and visitor events.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT
COLLINS as follows:
Section 1. That there is hereby appropriated for expenditure from prior year reserves in the
General Fund the total sum of FIVE HUNDRED FOUR DOLLARS($504)for the Convention and
Visitors Bureau.
Section 2. That there is hereby appropriated for expenditure from prior year reserves in the
General Fund the total sum of FORTY-TWO THOUSAND TWO HUNDRED FORTY-ONE
DOLLARS ($42,241) for Cultural Development and Programming.
Section 3. That there is hereby appropriated for expenditure from prior year reserves in the
General Fund the total sum of TWENTY THOUSAND TWENTY-SIX DOLLARS ($20,026)for
Visitor Events.
Section 4. That there is hereby appropriated for expenditure from prior year reserves in the
General Fund the total sum ofTHIRTY EIGHT THOUSAND FIVE HUNDRED FOUR DOLLARS
($38,504) for Tourism Capital.
Section 5. That there is hereby appropriated for expenditure from unanticipated revenue in
the General Fund the sum of TWO THOUSAND DOLLARS($2,000)for Cultural Development and
Programming.
Introduced and considered favorably on first reading and ordered published this 18th day of
May,A.D. 1999, and to be presented for final passage on the 1st day of June, A.D. 1999.
Mayor
ATTEST:
City Clerk
Passed and adopted on final reading this Ist day of June, A.D. 1999.
Mayor
ATTEST:
City Clerk