HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 11/16/1999 - SECOND READING OF ORDINANCE NO. 174, 1999, BEING T AGENDA ITEM SUMMARY ITEM NUMBER: 37DATE: November 16, 1999
FORT COLLINS CITY COUNCIL STAFF: John F. Fischbach
SUBJECT:
Second Reading of Ordinance No. 174, 1999,Being the Annual Appropriation Ordinance Relating
to the Annual Appropriations for the Fiscal Year 2000 and Adopting the Budget for the Fiscal Years
Beginning January 1, 2000, and Ending December 31, 2001, and Fixing the Mill Levy for Fiscal
Year 2000.
RECOMMENDATION:
Staff recommends adoption of the Ordinance on Second Reading,as amended and approved on First
Reading.
FINANCIAL IMPACT:
Ordinance No. 174, 1999,which was unanimously adopted on First Reading on November 2, 1999,
as amended, represents the annual appropriation for fiscal year 2000, and adopts the total City
Budget for fiscal year 2000 at $376,197,481 and for fiscal year 2001 at $391,980,153. This
Ordinance also appropriates the Firefighters'Pension Fund of$2,521,232 for 2000 and sets the City
mill levy at 9.797 mills for fiscal year 2000,unchanged since 1991.
EXECUTIVE SUMMARY:
After Ordinance No. 174, 1999,was unanimously adopted on First Reading on November 2, 1999,
Council directed that the Ordinance be amended on Second Reading to substitute an ongoing
Development Review Engineer position for the one-time funded contractual Development Review
Engineer proposed for fiscal year 2000. The amendment is included in this Ordinance to adopt the
2000-2001 Budget and to appropriate funds for fiscal year 2000 on Second Reading.
The Net City Budget,which excludes internal transfers between funds and Firefighters' Pension,is
$255,438,538 for 2000 and $268,408,771 for 2001. The Net City Budget is allocated to:
2000 2001
Operations $204,882,906 $207,880,147
Debt Service $ 7,17I,984 $ 7,207,273
Capital $ 43,383,648 $ 53,321,351
This Ordinance also sets the 2000 City mill levy at 9.797 mills, unchanged since 1991.
DATE: November 16, 1999 2 ITEM NUMBER: 37
DISCUSSION:
The First Reading of this Ordinance to adopt the 2000-2001 Budget and appropriate monies to fund
the fiscal year 2000 budget was presented to Council on November 2, 1999. At that time, Council
directed that an ongoing Development Review Engineer be included in the 2000 budget in place of
the proposed one-time funding for a contractual Development Review Engineer. This change is
included in the 2000-2001 Budget and fiscal year 2000 Appropriation Ordinance now presented for
Second Reading and adoption.
Council also requested additional information regarding the cost of constructing the Horticulture
Center along with the related operation and maintenance costs,and additional information on what
benefit would be gained by adding an additional$40,000 to the budget for the Community Separator
Plan. The information requested follows.
HORTICULTURE CENTER
At the begmning of the Building Community Choices process in 1996, the literature and other
documents that described the Community Horticulture Center presented the facility as a site of ten
to fifteen acres with a greenhouse/conservatory of at least 6,500 square feet. Since that time,there
have not been any reports or documents by City staff or the citizen advocacy group that suggest that
the facility would be less than these minimum sizes.
The project description that was circulated in the Notice of Election is as follows: "The Community
Horticulture Center will include such amenities as a greenhouse/conservatory, an outdoor
amphitheater, and demonstration and community gardens. The center will provide year-round
opportunities to learn about gardening. It will also serve as a resource for plant materials by, for
example,providing flowers for parks and streetscapes,native plants for natural areas restoration and
food for the Food Distribution Center." Size of the facility and accompanying acreage was not
specified in the ballot information.
In preparation to begin the design phase of the project,staff has researched and gathered information
from many existing botanical gardens. A consensus recommendation,from these other gardens,was
to be sure to provide enough space to implement the revenue generating opportunities.
These opportunities could include a public meeting room, a food vendor area, or a small gift shop,
such as at the City's Golf Course pro shops,history museum,The Farm, and EPIC. An additional
finding from our visits and contacts with other gardens was that the size of the public greenhouse
space is a critical factor to the positive experience of the user. Having adequate area to provide for
a diverse botanical display and working greenhouse environment,so that a group of students or users
can learn and participate in horticulture, was found to be an essential part of all the successful
greenhouse/conservatories.
Adequate greenhouse and revenue generating areas of the facility would suggest approximately
8,000 square feet. As part of the design process, a consultant will perform a marketing survey and
financial plan to guide us in making the most cost-effective decisions.
The size of the building will not impact the total construction budget. If any additional money is
spent on the building, it will lessen the amount of funds available for gardens. The citizen's non-
DATE: November 16, 1999 3 ITEM NUMBER: 37
profit group has already committed to raising private funds for remaining gardens to be installed in
• the future. From the experience of other botanic gardens, it is less difficult to seek grants and
donations for a garden, and volunteers to plant it, as opposed to raising private funds to construct a
building addition.
The site currently being pursued for the community horticulture center, along Spring Creek and
owned by CSURF,is approximately at 17.6 acres. Included in the 17.6 acres is a 5.5 acre,200 foot
wide strip of land on the north border,with Spring Creek in the middle of it. Because of the City's
buffer zone standards for natural habitats,planting within this area is limited to appropriate native
plants. There is currently minimal natural resource value to the corridor, as it has been cultivated
right up to the stream banks and its few plants are mostly non-native. Our plan would be to restore
this riparian zone so that it functions as a healthy wildlife habitat and serves as a visual noise buffer.
Although the project will obviously benefit from this 5.5 acres, it is not land that will be used for
developed gardens. The cost of this buffer acreage is $4,500 per acre.
The remaining 12.1 acres includes a neighborhood park that is much needed in that portion of the
city. This will consist of approximately 1.5 acres of land that will be used for an open recreational
turfgrass field and a children's playground. While there will be mutual benefits to this arrangement,
it is none the less a restriction in an area for developed gardens. Therefore,of the gross area of 17.6
acres, 10.6 acres is completely available for building and garden development.
It should be noted that the total capital budget for this project was capped at$2,250,542. This cap
• was put in place to provide more BCC money for natural area. Staff is working within this cap to
provide the best Horticulture Center we can, given this restriction. The building and grounds as
currently proposed creates a desirable amenity for the voters who approved the project,strategically
plans for future expansion if desired by the community and can be accomplished within this cap.
PreliminM Operating Budget
As previously stated,the total proposed horticulture center operation and maintenance budget for
a full year of operation is$265,000. This includes$204,475 for personnel(three full-time positions
and three part-time positions), $30,950 for contractual services(utilities,lease purchase of vehicle,
equipment maintenance, janitorial service, building maintenance, snow removal, promotion,
advertising,etc)and$29,500 for commodities(annual flowers,replacement plantings,horticultural
supplies, tools, equipment, office supplies, etc.).
This preliminary budget was determined after gathering data from comparably sized, municipally
owned botanic gardens around the country,and making adjustments for our situation. The primary
information gathered from these four or five gardens was acreage of developed gardens, indoor
growing area, number of full-time equivalent (FTE) staff, number of FTE volunteers, and total
budget. Of all the gardens surveyed, Cheyenne Botanic Gardens was the lowest cost in terms of
comparing total budget to size of area maintained, while others were more equivalent to the
requested budget. Staff believes that this is due to the relatively low pay scales in Cheyenne. The
City of Cheyenne pays their Botanic Garden staff at the 25th percentile of the labor market of
American Association of Botanic Gardens and Arboreta members. The Cheyenne Botanic Gardens
has three to four acres of gardens and 3,000 square feet of indoor growing space. These areas are
operated and maintained with 4.75 FTE paid positions,2.5 FTE volunteers,and a$175,000 budget.
The initial plan is to develop about five to six acres of gardens and to construct 3,500 square feet of
DATE: November 16, 1999 4 ITEM NUMBER: 37
indoor growing space. Staff is proposing to operate and maintain these areas with approximately
4.5 FTE paid positions, 3 FTE volunteer/intems,and a budget of$265,000.
Staff believes the proposed $265,000 is a reasonable and cost effective budget for operating and
maintaining the horticulture center. As stated all along,we will be strongly emphasizing the use of
volunteers and intems, and seeking to maximize our earned revenue, grants, and donations.
COMMUNITY SEPARATOR PLAN
Implementation of the Fort Collins-Loveland separator is well underway;staff has a work plan and
the work is being managed with existing resources. Implementation of the Fort Collins-Timnath-
Windsor and the Fort Collins-Wellington separator areas are at the beginning stages and much
work needs to be done; the schedule depends largely on the other cities and Larimer County.
Funding ($40,000) has been recommended in Year 2000 to begin work on the Fort Collins-
Timnath-Windsor separator area. These funds will provide for a consultant or contractual
employee to lay the groundwork for implementing the separator. This will include base mapping,
land use and ownership patterns,boundary refinement,opportunities,and constraints. The products
of this project may position the region for additional GOCO open space grant funding. If grant
funding seems feasible, staff will prepare a grant application.
The next separator that needs attention is the Fort Collins-Wellington Separator area. A starting
place is to bring together the staff and elected officials from these jurisdictions, including Larimer
County. If there is agreement to proceed,research needs to be done to identify the boundaries of the
separator area,future uses,implementation actions,and meet with property owners. This effort will
need to be coordinated with future discussions with the County in regards to the establishment of
a cooperative planning area(CPA) in the northeast. A consultant or contractual employee will be
retained to assist existing City staff which would require an additional$40,000 one-time monies in
2001.
DATE: November 16, 1999 5 ITEM NUMBER: 37
2000-2001 Service Additions to the Budget
Acknowledging the input of the public and the Boards and Commissions of the City, Council has
directed that the following service additions be included in the 2000-2001 Budget for the City of Fort
Collins.
2000 2000 2001 2001
Ongoing One-time Onizoing One-time
Primary Services
Cottonwood Park Maintenance 30,392 24,346
Stewart Case Park Maintenance 52,169 65,126
Civic Center Park Maintenance 30,317 13,025
Harmony Park Maintenance 35,997 44,936
Park Facility Maintenance 48,852 15,000
Regional Trails 14,408 8,136 7,457 4,210
Median Maintenance 36,165 22,050
Horticulture Center 110,000 110,000
Parking Structure 46,500 6,326
City Office Building O&M 97,700
I-25 Interchange 140,000 100,000 100,000
Facilities Major Maintenance 100,000 288,700 100,000 323,000
• Police Staffing 484,330 179,168 569,604 199,609
CAD/RMS-Police 58,309
CAD/RMS-Municipal Court 50,000 50,000
800 MHZ System 264,000 350,000
Land Bank 250,000 500,000
Affordable Housing Production 160,036 228,879
Land Use Code 20,000 20,000
E. Mulberry Corridor Project 127,000
Zoning Inspector 30,720
Plans Analyst 66,576 1,897
Building Inspector 59,681 25,457
Development Review Engineer 68,176
Development Review Engineer 68,176
Hearings Officer 10,000
Traffic Signal Timing System 1,000,000
Transportation Planning/Local
Match 250,000 24,000 31,000
Municipal Court Move 75,000
Public Nuisance Abatement
Coordinator 63,275 26,590
Fall Leaf/Xmas Tree Drop-off 10,000
Central Recycling Drop-off Site 15,000 100,000
Construction/Demolition Debris 20,000
Renovation of Old Town 95,000
Parking
DATE: November 16, 1999 6 ITEM NUMBER: 37
City Wind Power @ 3%-5% 27,000
Community Separator Plan 40,000
$1,935,773 $2,796,495 $1,249,963 $1,611,064
Total Primary Services
Secondary Services
Hickory Park 250,000 250,000
Youth Activities Center Rent 48,000 51,000
Community Mediation 64,163
Bilingual Library Assistant 60,276 22,000
Bilingual Student Aides 18,500
Technology Training Librarian 70,174 22,000
Museum Administrative Clerk 19,217
Humane Society Contract 24,172 8,000
Arts Alive 70,000
Total Secondary Services $186,328 $390,000 $78,174 $323,000
Support Services
Systems Analysts 244,140 244,140
GIS Strategic Plan 239,140 178,412
April City Election 160,000
Employee Parking 56,000 56,000
Video Program 18,000 18,000
Total Support Services $0 $557,280 $300,140 $356,412
Total for Additions/
Enhancements $2,122,101 $3,743,775 $1,628,277 $2,290,476
*Resources Available 2,292,957 6,676,679 1,769,080 2,932,904
Net Available $ 170,856 $2,932,904 $ 140,803 $ 642,428
* This includes estimated available resources included in the City Manager's recommended budget as well
as updated sales tax revenues through August 1999.
2001 Budget Exception Process
As was the case for the 1999 exception process,the review of the 2001 adopted budget will follow
an abbreviated process and schedule. Since the City will adopt a two-year budget plan, the only
exceptions to the adopted 2001 plan that will be considered are:
• Needs and adjustments related to current services that, without adjustment, will
significantly impair the provision of that service
DATE: November 16, 1999 7 ITEM NUMBER: 37
• Those specifically directed by Council or City Manager
• New programs or enhanced services requested by the community
The City Manager will present for Council consideration, any recommended exceptions to the
adopted 2001 budget. As directed by Council, staff will begin to review projected revenues and
information to begin the exceptions process after the annual audit is completed. Study Sessions will
be scheduled for discussion of any changes to the 2001 budget. An appropriation ordinance for the
2001 fiscal year will be prepared based on the direction received from the study sessions. Adoption
of the annual appropriation ordinance for 2001 is scheduled for November 2000.
Council directed that a number of items be put on a"priority" list to be considered during the 2001
budget exception process. These items including estimated costs and time frame for final decision
in fiscal year 2000 are:
1. Larimer County Recycling Center Expansion($100,000 one-time) - 2nd quarter
2. Air Quality Monitoring Equipment($75,000 one-time) - 3rd quarter
3. Community Separator Grant Match ($40,000 one-time; $40,000 is budgeted in 2000)
4. Water Quality Monitoring ($125,000 to $150,000 ongoing) - dependent on EPA runoff
regulation
5. Traffic Signal Timing System ($3.0 to $4.0 million one-time) - 3rd quarter
6. General Employees Retirement Plan/Cost of Living Adjustment ($843,900 one-time) - 1st
quarter
7. Human Services Grant Program/Contract- ongoing analysis
8. Pollution Prevention($92,000 ongoing;$27,000 one-time;staff to develop aplan during the next
6 months) -2nd quarter
9. Formula for dealing with 'overage" of revenues for street maintenance expenses - 3rd quarter
10. Continued analysis of the operation and maintenance costs for the Horticulture Center - it is
unlikely that the Center will open until sometime in 2001. Consequently the$110,000 budgeted
in 2000 may be used for a one-time need as determined by the Council and City Manger.
Staff will continue to monitor revenue collection throughout 1999 as well as analyzing revenue
projections for the years 2000 and 2001. Any revision of revenue projections(whether up or down)
will be included as part of the 2001 exception process. Exceptions amending the adopted 2001
budget are subject to available resources.
ORDINANCE NO. 174, 1999
OF THE COUNCIL OF THE CITY OF FORT COLLINS
BEING THE ANNUAL APPROPRIATION ORDINANCE
RELATING TO THE ANNUAL APPROPRIATIONS
FOR THE FISCAL YEAR 2000 AND ADOPTING THE BUDGET
FOR THE FISCAL YEARS BEGINNING JANUARY 1, 2000,
AND ENDING DECEMBER 31, 2001, AND FIXING THE MILL
LEVY FOR FISCAL YEAR 2000
WHEREAS,the City Manager has,prior to the first Monday in September, 1999,submitted
to the Council a proposed budget for the next ensuing budget term, along with an explanatory and
complete financial plan for each fund of the City, pursuant to the provisions of Article V, Section
2, of the City Charter; and
WHEREAS, within ten (10) days after the filing of said budget estimate, the Council set
September 21 and October 5, 1999, as the dates for the public hearings thereon and caused notice
of such public hearings to be given by publication pursuant to Article V, Section 3, of the City
Charter; and
WHEREAS,the public hearings were held on said dates and all persons were then afforded
an opportunity to appear and object to any or all items and estimates in the proposed budget; and
• WHEREAS, Article V, Section 4, of the City Charter requires that, before the last day of
November of each fiscal year, the Council by passage of the annual appropriation ordinance shall
adopt the budget for the ensuing term and appropriate such sums of money as the Council deems
necessary to defray all expenditures of the City during the ensuing fiscal year; and
WHEREAS,Article V,Section 5,of the City Charter provides that the annual appropriation
ordinance shall also fix the tax levy upon each dollar of the assessed valuation of all taxable property
within the City, such levy representing the amount of taxes for City purposes necessary to provide
for payment during the ensuing fiscal year for all properly authorized expenditures to be incurred by
the City, including interest and principal of general obligation bonds; and
WHEREAS, Article XII, Section 6, of the City Charter permits the City Council to fix,
establish, maintain, and provide for the collection of such rates, fees, or charges for water and
electricity,and for other utility services furnished by the City as will produce revenues sufficient to
pay into the General Fund in lieu of taxes on account of the City-owned utilities such amount as may
be established by Council.
NOW,THEREFORE,BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT
COLLINS as follows:
Section 1. Budget
a. That the City Council has reviewed the City Manager's 2000-2001 Recommended
Budget, a copy of which is on file with the office of the City Clerk, and has approved certain
amendments thereto.
b. That the City Manager's 2000-2001 Recommended budget, as amended by the
Council, is hereby adopted, in accordance with the provisions of Article V, Section 4, of the City
Charter and incorporated herein by reference; provided, however, that the comparative figures
contained in the adopted budget may be subsequently revised as deemed necessary by the City
Manager to reflect actual revenues and expenditures for the fiscal year 1999 and/or revised
projections for the fiscal years 2002 through 2004.
C. That the adopted budget, as amended, shall be maintained in the office of the City
Clerk and identified as "The Budget for the City of Fort Collins for the Fiscal Years Ending
December 31, 2000 and December 31, 2001, as Adopted by the City Council on November 16,
1999."
Section2. Aporooriations. That there be,and hereby is,appropriated out ofthe revenues
of the City of Fort Collins, for the fiscal year beginning January 1,2000, and ending December 31,
2000, the sum of THREE HUNDRED SEVENTY EIGHT MILLION SEVEN HUNDRED -
-----EIGHTEEN THOUSAND f E EN HUNDRED T613 E1d
DOLLARS ($378,71+6i&8,713)to be raised by taxation and otherwise, which sum is deemed by
the City Council to be necessary to defray all expenditures of the City during said budget year,to be
divided and appropriated for the following purposes,to wit:
GENERAL FUND $ 77,61+153+10
COPS Universal Grant 223,494
ENTERPRISE FUNDS
Golf $ 2,225,850
Light&Power 66,300,392
Storm Drainage 6,182,245
Capital:
Basin Master Planning $ 620,000
Computer Systems Enhancements 50,000
Developer Repays 200,000
Flood Mapping &Precip/Stream 100,000
Storm Drainage Capital Total $970,000
• Wastewater $16,697,811
Capital:
Collection System Study $250,000
Computer Systems&Mapping 25,000
Computer Systems Enhancements 50,000
Locust St./Riverside Dr. Improvements 1,200,000
Mulberry WRF Improvements 300,000
Sludge Disposal Improvements 1,225,000
Treatment Plant Improvements 1,460.000
Wastewater Capital Total $4,510,000
Water $22,793,433
Capital:
Cathodic Protection $ 130,000
Computer Systems and Mapping 25,000
Computer Systems Enhancements 50,000
District Connections 100,000
Gravel Pit Storage Ponds 150,000
Halligan Reservoir Expansion 300,000
Master Plan Facilities 1,100,000
Meter Conversion Program 965,000
Service Center Improvements 170,000
• Summit View Waterline 1,850,000
Treated Water Reservoirs 120,000
Water Supply Development 100,000
Water Capital Total $5,060,000
TOTAL ENTERPRISE FUNDS $124,739,731
INTERNAL SERVICE FUNDS
Benefits $10,147,821
Communications 1,609,056
Equipment 6,035,726
Self Insurance 3,000,681
Utility Customer Service&Administration 9,680,356
TOTAL INTERNAL SERVICE FUNDS $ 30,473,640
SPECIAL REVENUE & DEBT SERVICE FUNDS
Cemeteries $ 607,215
Cultural Services & Facilities 3,242,509
Debt Service 4,817,041
Debt Service - Certificates of Participation 1,743,613
General Employees' Retirement 1,200,000
• Open Lands 4,133,295
Perpetual Care 60,677
Recreation 6,787,473
Sales &Use Tax 66,761,060
Special Assessments Debt Service 633,330
Street Oversizing 4,800,541
Transit Services 7,032,656
Transportation Services 16,266,068
Regional TDM $ 827,778
Local TDM 659,740
VanPool 439,942
Metropolitan Planning Organization 7,176
Transportation Projects Total $ 1,934,636
TOTAL SPECIAL REVENUE& DEBT SERVICE FUNDS $120,020,114
CAPITAL IMPROVEMENT FUNDS
General City Capital
Minor Street Capital $ 229,751
Pedestrian Accessibility 410,944
Major Building Maintenance 1,307,731
Streets Facility Expansion 1,043,401
Airport Maintenance 60,000
Hickory Park 250,000
Traffic Operations Facility 405,000
Traffic Signal Timing System 1,000,000
Block 31 Maintenance 139,342
TOTAL GENERAL CITY CAPITAL $ 4,846,169
General City Capital-1/4 Cent Choices 95
Administration $ 17,400
TOTAL 1/4 CENT CHOICES 95 CAPITAL $ 17,400
General City Capital-Street Maintenance
Administration 17,976
TOTAL STREET MAINTENANCE CAPITAL $ 17,976
1/4 Cent Natural Areas
Administration 20,983
TOTAL 1/4 CENT NATURAL AREAS $ 20,983
1/4 Cent Community Enhancements
Administration $ 22,713
Northeast Truck Route 1,538,440
Peforming Arts Center/Land Acquisition 100,000
Taft Hill,Drake Road to Derby 2,958,539
TOTAL 1/4 CENT COMMUNITY ENHANCEMENTS $ 4,619,692
1/4 Cent Natural Areas and Parks
Administration $ 36,464
Natural Area 2,400,000
Community Park Improvements 207,098
Fossil Creek Community Park 2,130,148
TOTAL 1/4 CENT NATURAL AREAS AND PARKS $ 4,773,710
1/4 Cent Streets and Transportation
Administration $ 51,762
Pavement Management Program 4,394,785
Pedestrian Plan 342,857
North College Corridor 118,342
Mason Street Transportation Corridor 411,039
TOTAL 1/4 CENT STREET AND TRANSPORTATION $ 5,318,785
CAPITAL IMPROVEMENT EXPANSION FUND $ 42,291
Conservation Trust Fund
Administration $ 225,559
Fossil Creek Trail 500,000
Open Space Acquisition 50,000
Open Space & Trails Maintenance 58,370
Trail Acquisition, Development& Repair 550,000
Tri-City Trails 50,000
TOTAL CONSERVATION TRUST FUND $ 1,433,929
Neiehborhood Parkland Fund
Administration $ 241,937
English Ranch Park 110,000
Harmony Park 900,000
Miramont Park 150,000
New Park Site Acquisition 50,000
New Park Site Development 300,000
Park Site Equipment 5,000
Randy Balok Park 100,000
Provincetowne Park 100,000
Warren Park Restroom 75,000
TOTAL NEIGHBORHOOD PARKLAND FUND $ 2,031,937
TOTAL CITY FUNDS $376,1 , ="�$_.lf
Fire Fighter's Pension 2,521,232
TOTAL ALL FUNDS $378,71 ,
Section 3. Mill Lew
a. That the 2000 mill levy rate for the taxation upon each dollar of the assessed valuation
of all the taxable property within the City of Fort Collins as of December 31, 1999, shall be 9.797
mills,which levy represents the amount of taxes for City purposes necessary to provide for payment
during the aforementioned budget year of all properly authorized expenditures to be incurred by the
City, including interest and principal of general obligation bonds.
b. The City Clerk shall certify this levy of 9.797 mills to the County Assessor and the
Board of Commissioners ofLarimer County,Colorado,in accordance with the applicable provisions
of law, as required by Article V, Section 5, of the Charter of the City of Fort Collins.
Introduced, considered favorably on first reading, and ordered published this 2nd day of
November, A.D. 1999, and to be presented for final passage on the 16th day of November, A.D.
1999.
Mayor
ATTEST:
City Clerk
Passed and adopted on final reading this 16th day of November, A.D. 1999.
Mayor
ATTEST:
City Clerk