HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 10/05/1999 - FIRST READING OF ORDINANCE NO. 149, 1999, APPROPRI a
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AGENDA ITEM SUMMARY ITEM NUMBER: 10
DATE: October 5, 1999
FORT COLLINS CITY COUNCIL STAFF
• Doug Smith
SUBJECT:
First Reading of Ordinance No. 149, 1999, Appropriating Prior Year Reserves and Unanticipated
Revenue in Various Funds and Authorizing the Transfer of Appropriated Amounts Between Funds.
RECOMMENDATION:
Staff recommends adoption of this Ordinance on First Reading.
FINANCIAL IMPACT:
This Ordinance appropriates $4,963,397 from unanticipated revenue, $1,109,134 from prior year
reserves,and$1,113,160 transferred from other funds. In addition,appropriations in the amount of
$1,397,881 are being transferred between projects or from operations to a capital or grant project
within the same fund (these items do not affect overall City appropriations).
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EXECUTIVE SUMMARY:
Following is a list of funds that make up the increase in appropriations.
General Fund
Unanticipated Revenue $ 588,544
Transfer from Other Funds 393,800
Prior Year Reserves 432,473
Sales/Use Tax Fund 3,556,587
Cultural Services & Facilities Fund 62,996
Transportation Services Fund 412,473
Street Oversizing Fund 300,000
Recreation Fund 31.867
Capital Projects Fund 684,018
Communications Fund 170,000
Open Lands Fund 6,179
Rater Fund 215,345
Golf Fund 15,000
Capital Improvement Expansion Fund 117,145
Transit Services Fund 111,776
DATE: October 5, 1999 2 1 ITEM NUMBER: 10
The purpose of the annual clean-up ordinance is to combine dedicated revenues or reserves that need
to be appropriated before the end of the year to cover the related expenses that were not anticipated
and,therefore not included in the 1999 budget. The unanticipated revenue is primarily from fees,
charges, rents, contributions and grants that have been paid to City departments to offset specific
expenses. Prior year reserves are primarily being appropriated for unanticipated operation expenses
from reserves that are aside for that purpose.
This Ordinance appropriates prior year reserves and unanticipated revenue in various City funds,and
authorizes the transfer of appropriated amounts between funds. The City Charter permits the City
Council to provide by ordinance for payment of any expense from prior vear reserves. The Charter
also permits the City Council to appropriate unanticipated revenue received as a result of rate or fee
increases or new revenue sources. Additionally, it authorizes the City Council to transfer any
unexpended appropriated amounts from one fund to another upon recommendation of the City
Manager provided the purpose for which the transferred funds are to be expended remains
unchanged; or the purpose for which they were initially appropriated no longer exists; or the
proposed transfer is from a fund or capital project account in which the amount appropriated exceeds
the amount needed to accomplish the purpose specified in the appropriation ordinance.
If these appropriations are not approved, the City runs the risk of being in violation of the City
Charter if appropriations are exceeded. or having to reduce expenditures even though revenue and
reimbursements have been received to cover those expenditures.
Several funds require supplemental appropriations for 1999 expenditures.The Background Summary
gives the details for each appropriation.
BACKGROUND:
A. GENERAL FUND
1. Police Services has received revenue from various sources which needs to be appropriated
to cover the related expenditures. A listing of these items follows:
$2,607 Chemical Test Fees-Pursuant to C.R.S. 16-11-501 (2)(j),the costs of chemical tests
(blood/breath tests) shall be reimbursed directly by the defendant to the law enforcement
agency which performed the test. So far in 1999,$2,607 has been collected by Fort Collins
Police Services under this provision.
$27,447 Police Report Fees-'Alen report copies are requested by citizens,a fee is collected
to help offset processing costs (i.e.,employees' time,photo copier, supplies). This amount
is the total collected as of mid September, 1999.
$879 Dispatch Revenue-Poudre Emergency Communications Center charges a testing fee
for all dispatcher applicants. The fee revenue is used to cover the cost of the testing
materials.
$1,000 Training Refund(Traffic Unit)-In 1999 the Traffic Unit received a$500 rebate on
a class held at CSU. The unit also sponsored a multi-agency program,which other agencies
DATE: October 5, 1999 3 ITEM NUMBER: 10
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paid a total of$500 to attend. Police Services would like to apply this money to the Traffic
Unit training budget.
$448 Training Refund (Victims Services)-Earlier in 1999,the victims services coordinator
and several detectives attended a Power Point class which was later refunded due to
unsatisfactory content. This class refund needs to be returned to the Victim Services training
budget.
$22.214 CSU Football - Police Officers are assigned to CSU football games to provide
crowd and traffic control. The department has been reimbursed this amount by CSU to help
cover personal services costs incurred during the 1998/1999 football season.
$1,178 DARE - These funds were received from Poudre School District and DARE-
sponsored events to help cover the material costs of the program.
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$7,218 CAD/RMS Maintenance Fees - CAD/RMS Maintenance fees are paid directly by
Fort Collins Police Services. CSU also uses the City's CAD/RMS system, and these funds
have been received from CSU to cover their portion of the charges.
$19,258 Organized Crime Drug Enforcement Task Force - In 1999 the Fort Collins Police
Services personnel of the Larimer County Drug Task Force worked overtime which the
federal government funds. These funds from the federal government are used to pay back
the original overtime account which was charged for the time.
$1,000 Marijuana Eradication-In 1999 the Colorado Association of Chiefs of Police issued
$1,000 to Police Services for marijuana eradication in Fort Collins. Half of these funds will
be used to fund the overtime worked and the other half will be used for supplies and
equipment.
$10,000 Chill Campaign - In conjunction with the Seat Belt Grant, Fort Collins Police has
received an additional$10.000 in funding for overtime to target aggressive driving practices.
Offenses targeted for citation are reckless driving, seat belt law violations. speeding in
construction zones and school zones, speeding, following too close, etc.
$2,000 Underage Liquor Enforcement-TEAM Fort Collins has contracted with Fort Collins
Police Services to provide $2,000 for overtime for underage liquor enforcement. One
thousand dollars is to be used for open container/party enforcement,and the other$1,000 is
to be used for DUI enforcement.
$3,570 Police Officer Testing Fees - In order for police officers to be hired at Fort Collins
Police Services the applicants are required to take a written exam. Each applicant must pay
a fee to take the test. The tests are costly and the fees are charged to cover the cost of the
exam.
$13.572 SCAM Conference - In September of 1999, the Crimes vs. Persons Unit hosted a
training seminar for outside agencies to attend. The tuition monies and donated monies for
110 this class total $13,572. These funds will be used to offset the expenses of the class and to
buy equipment for the Crimes vs. Persons Unit.
DATE: October 5, 1999 4 ITEM NUMBER: 10
$38,311 Insurance Recovery - Police Services receives monies due from individual
restitution and insurance claims for damage done to Police property. These funds are used
to cover outside vehicle repair and maintenance.
FROM: Unanticipated Revenue (Miscellaneous Police) $ 112.391
FROM: Unanticipated Revenue (Insurance Recovery/Damages) $ 38,311
FOR: Police Services $ 150,702
2. Facilities has performed work (maintenance, repairs, alterations, and misc. services) for
various city departments (Fleet Services CLRS, Utilities, Golf, Police etc.) on a cost
reimbursement basis. This item appropriates the $364,700 billed to those departments and
transfers that amount to the Capital Project Fund-Major Building Maintenance project. (See
L.6.)
FROM: Unanticipated Revenue (Charges-Facilities Services) $ 364,700
FOR: Transfer to Capital Projects Fund $ 364,700
3. The City of Fort Collins purchased 945 East Prospect Road as part of the Prospect/Lemay
Intersection project. This project has been delayed until the property at the southwest comer
redevelops. During the interim, the decision was made to rent the house to discourage
vandalism and to have the tenant perform landscape maintenance and pay utility costs. The
rent payments have resulted in unanticipated revenue in the amount of$6,600 for 1999.
These funds are used to manage rental properties and cover upkeep of the property at 945
East Prospect Road.
FROM: Unanticipated Revenue(House Rental) $ 6,600
FOR: Right-of-Way $ 6,600
4. The City has been leasing space at 405 Canyon since December of 1994. The space was
needed for the Human Rights Officer,Neighborhood Coordinator and staff. The City does
not need all the space available at 405 Canyon; therefore, a decision was made to sublease
part of the area. All of the costs associated with renting this space are paid from the Right-
of-Way budget and the unanticipated revenue from this sublease helps to cover the costs for
405 Canyon, including rent payments,building maintenance, and utility expenses.
FROM: Unanticipated Revenue (Building Rental) $ 5,772
FOR: Right-of-Way $ 5,772
5. The Human Rights Office has received$4,951 in unanticipated revenue from participants of
the Multicultural Community Retreat held in April. These funds will be used to cover
expenses for the upcoming retreat in November and to cover general operating expense of
the Human Rights Office.
FROM: Unanticipated Revenue (Retreat Fees) $ 4,951
FOR: Multicultural Commission $ 4,951
6. Neighborhood Resources Office funds come from a combination of productivity savings
(gained through various cost-saving efforts and personnel openings)and revenue generated
from sponsorship of the"Discover Neighbors,Discover Home"program. These funds will
be used to cover a number of mandatory facility and equipment expenses. Building upgrades
DATE.• October 5, 1999 5 ITEM NUMBER: 10
center on efforts to soundproof two existing work spaces. Equipment upgrades includes
purchase of a newer,high-speed copier for neighborhood volunteers to use for reproduction
of newsletters; upgrades to the office network server and personal computers; and
contributions to a marketing campaign designed to address problem rental properties.
FROM: Unanticipated Revenue (Neighborhood Resources Misc.) $ 1,035
FROM: Prior Year Reserves (Productivity Savings) $ 25,211
FOR: Neighborhood Resources $ 26,246
7. Current Planning receives funds from developers who pay Planning to mail their Affected
Property Owner notices. These mailings notify the property owners of neighborhood
meetings and scheduled hearings on site development plans. In 1999 $8,865 has been
received and needs to be appropriated to help cover the cost of supplies and postage for
mailing the affected property owner notices.
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Current Planning is requesting the use of a total of$28,159 from its productivity savings for
the following:
A Web Page will be developed for$3,400 to make more information available through the
Internet to the outside customers. The web page may include digital images of sites being
proposed, staff reports, minutes and agendas.
The amount of$10,000 is requested to cover the 1999 Hearing Officer contract. Ongoing
funding for this position has been included in the 2000 proposed budget. The Hearing
Officer is responsible for presiding over the Type I hearings.
The remaining funds of$14,759 will be used to purchase office furniture and equipment.
These purchases include a network printer for the department.furniture to adapt the planners
offices to the work they perform. and a digital camera used when making presentations to
Council and the Planning &Zoning Board on proposed development plans.
FROM: Unanticipated Revenue (Neighborhood Compatibility Fees) $ 8,965
FROM: Prior Year Reserves (Productivity Savings) $ 28.159
FOR: Current Planning $ 37,024
8. Natural Resources has received revenue from various sources which need to be appropriated
to cover the related expenditures. A listing of these items follows:
$11,500 - Funds to be received from the Colorado Department of Public Health and
Environment Clean Air Colorado Program. As an extension of the present grant,these funds
cover the period July I through December 31, 1999. The funds will be used to support
projects approved by City Council through the Air Quality Action Plan. The money is used
for education, outreach, data collection, and analysis.
$2.578 - Funds have been received from the sale of Radon Test Kits. These funds will be
used for education and the purchase of additional radon kits.
$2.500 - These funds represent donations received from members of the
Weld/Larimer/Rocky Mountain National Park Clean Cities alternative fuels coalition. They
DATE: October 5, 1999 1 6 ITEM NUMBER: 10
have given this money to the coalition to support alternative fuel vehicle education and
outreach.
$2,000 -These funds were received from the U.S. Department of Energy to conduct one or
more alternative fuel workshops during 1999.
$474 - These funds represent refunds received for a conference registration fee that was
subsequently waived because the participant was a presenter; a subscription to a publication
that was discontinued: and a duplicate payment on a subscription to a wetland regulation
update. These funds will be used for future registrations and subscriptions.
$11,340- Revenue has been received from the Colorado Department of Public Health and
Environment, Laboratory and Radiation Services Division, for radon test kits, mitigation
workshops, data collection, and education.
$150,000-In 1998 Natural Resources sold parcels of Kane property to the Stormwater Fund
for$150,000. The funds were deposited in the General Fund for Natural Resources. These
funds are now in the General Fund reserves and need to be appropriated for transfer to the
Capital Projects Fund for Natural Areas for future land acquisitions. (See L.11.)
FROM: Unanticipated Revenue (Natural Resources Misc.) $ 4,974
FROM: Unanticipated Revenue (Natural Resources Grants) $ 13,500
FROM: Unanticipated Revenue (Radon Program) $ 13,918
FROM: Prior Year Reserves (Restricted) $ 150,000
FOR: Natural Resources $ 18,892
FOR: Clean Air Colorado Grant $ 13,500
FOR: Transfer to Capital Projects -Natural Areas $ 150,000
9. Park Maintenance is responsible for the budget that covers the 4th of July celebration. The
total cost for 1999 was $30,143, but $20,802 was budgeted. The remaining amount of
$9,341 is requested from the 4th of July reserve. Revenue collected from the 4th of July
vendors is deposited in this reserve each year to help cover the cost of the celebration.
Parks Maintenance has also received$5,417 from insurance claim settlements as a result of
damages to insurable City property. These funds are being appropriated to repair or replace
the damaged property.
FROM: Prior Year Reserves (4th of July) $ 9,341
FROM: Unanticipated Revenue (Insurance Recovery) $ 5,417
FOR: Parks Maintenance $ 14,758
10. Information Technology is requesting the following items from its productivity savings and
equipment replacement reserves:
$30,000 from productivity savings reserves for hiring a contract systems analyst position.
This position will assist with the heavy workload of the IT applications development and
support group, and enable existing staff to focus on implementation of the JD Edwards
system.
DATE: October 5, 1999 7 ITEM NUMBER: 10
$3,200 from equipment replacement reserves for a Cable equipment upgrade. The Cable
program acquired a new editing system in 1998. This system has been so successful in
expanding video editing capabilities that more hard disk storage space is needed. The
additional space will allow staff to edit and store more than one video at a time, thus
maintaining a short turn-around time for delivery of videos to customer departments.
$3,500 from equipment replacement reserves for a replacement wave form monitor. A wave
form monitor, which allows staff to calibrate cameras and other equipment to produce a
video image that is within FCC acceptable parameters,is currently scheduled for replacement
in 2000. Replacing the equipment now will allow staff to make better use of recent
equipment upgrades.
$1,500 from equipment replacement reserves for a UHF microphone. The increase in
cellular and other digital communication in the city has resulted in a high level of
interference with the VHF microphone used for field production work by cable staff. This
interference affects the quality of the audio signal and causes staff to have to re-record some
of the footage made outside. This request is for a UHF microphone that will not receive the
same type of interference.
FROM: Prior Year Reserves(Productivity Savings) $ 30,000
FROM: Prior Year Reserves (Equipment Replacement) $ 8,200
FOR: Information Technology $ 38,200
11. The Library realized savings by temporarily filling a position that was vacated in early 1998,
with a lower level position and by reducing expenditures through the use of gifts,memorials
and Capital Expansion Fee revenues. The Library now plans on applying these savings
towards interior renovations,improvements and upgrades including furniture,shelving,and
heightened building security. These improvements will result in better utilization of existing
space,improve handicap access, improve customer service with existing staff, and improve
the monitorins of building access by staff and service personnel.
FROM: Prior Year Reserves (Productivity Savings) $ 111,399
FOR: Library Services $ 131,399
12. In 1998.Human Resources experienced salary savings due to vacant positions,including the
Human Resource Director position. These funds are now in the Human Resource
productivity savings reserve and are requested for expenditure for the following purposes:
$18,000 for Human Resource Director recruitment and relocation expenses incurred in 1999.
$5,000 for printing and distributing personnel policies and procedures revisions.
$10,000 to partially fund salary and benefits for computer technical support. This is for two
contractual computer technicians who provide technical support to Human Resources and
five other departments. These positions are coordinated through IT. This is a pilot program
which replaces an outside contractor and is expected to reduce department costs.
$5,000 for computer hardware upgrades required for the JD Edward's payroll software.
Human Resources provides the personnel side of payroll implementation. Hardware
upgrades and new computers are needed to meet the software requirements.
DATE: October 5, 1999 8 ITEM NUMBER: 10
FROM: Prior Year Reserves (Productivity Savings) $ 38,000
FOR: Human Resources $ 38,000
13. In 1999,$3,000 was budgeted in the CLRS Gift Catalog account for potential expenditures.
Earlier this year$1,177 was spent for playground equipment leaving a balance of$1,823 in
the Gift Catalog account. The 1999 "Fort Collins Fore Kids"junior golf program is also
funded from this account. The cost of the junior golf program was $2,543 leaving the gift
catalog account$720 short. In 1999,the Golf Board raised$2,785 in donations which were
put into the Gift Catalog reserve. The remaining $720 expense needs to be appropriated
from the Gift Catalog reserve.
FROM: Prior Year Reserves (Gift Catalog Donations) $ 720
FOR: Gift Catalog Account $ 720
14. The new J.D. Edwards Finance computer system will be lease purchased over a five year
period. Funds that are benefitting from the system have agreed to contribute money to
purchase the system. This item appropriates the 1999 funds that are transferred from various
funds to the General Fund for future financial system payments. (See Q.1. & S.1.)
FROM: Transfers from Various Funds $ 393,800
FOR: Finance System $ 393,800
15. Fort Collins Municipal Court would like to request the use of$5.500 from its productivity
savings reserve. Savings were realized from vacant positions. These funds will be used to
purchase new furniture for Judge Lane's chambers. The current furniture is ten years old and
in need of repair. The new furniture will be ergonomically correct and make better use of
the office space. This furniture will also be moved to the new justice center.
FROM: Prior Year Reserves(Productivity Savings) $ 5,500
FOR: Municipal Court $ 5,500
16. Community Planning and Environmental Services Administration is making the following
requests from its productivity savings and equipment replacement reserves:
$9,000 from productivity savings reserves for consulting support of Land Use Code Revision
projects. Some major Land Use Code revision projects require consulting assistance to
adequately evaluate issues and develop appropriate recommendations. These projects
include further refinement to the urban design standards for application within the "block
standards" zone districts. These land-use code refinements are necessary in order to best
implement the city plan and vision for these areas.
$15,000 from productivity savings reserves to contribute towards the replacement of the
CPES network file server. The Service area's one network file server is over five years old,
no longer covered by the warranty, and lacks adequate storage capacity to support the
increased use of digital graphic images by service area staff. This will replace the server with
current technology that will provide adequate support for staff to increase their use of
multimedia and graphic information. The total cost of the new server is estimated to be
approximately $15,000.
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DATE: October 5, 1999 9 ITEM NUMBER: 10
$6.000 from equipment replacement reserves to upgrade network wiring and switches at 281
North College Avenue to support implementation ofthe new Development Tracking System.
The existing network cabling within portions of 281 North College Avenue is substandard.
Recent tests of the wiring in key office areas indicates that it is not adequate to support
implementation of the new Development Tracking system. This project will bring the wiring
and switch capacity within these offices into conformance with the City's adopted standards.
Existing substandard wiring will be replaced with CAT 5 wiring for each of the DTS users
within the Building and Zoning Department, and a new switch will be added to directly
connect the DTS server and these users to the City's network.
FROM: Prior Year Reserves (Productivity Savings) $ 24,000
FROM: Prior Year Reserves (Equipment Replacement) $ 6.000
FOR: CPES - Administration $ 30,000
17. In 1998.Advance Planning received funds from document sales and demolition review fees.
These funds ($3;211) were not used in 1998 and are currently in Advance Planning's
productivity savings reserve. In 1999, $318 has been received from document sales and
$1,300 has been received from demolition review fees. All of these funds are requested for
appropriation to be used to cover unanticipated printing costs incurred this year and for the
cost of administration of the demolition review process.
FROM: Prior Year Reserves (Productivity Savings) $ 3,231
FROM: Unanticipated Revenue (Advance Planning) $ 1,618
FOR: .Advance Planning $ 4,849
18. Forestry has received$6,492 from insurance claim settlements as a result of damages to city
trees. These funds are requested for appropriation to be used for the restoration and
replacement of the damaged trees.
FROM: Unanticipated Revenue (Insurance Recovery) $ 6.492
FOR: Forestry and Horticulture $ 6,492
19. Building and Zoning requests the following items from their productivity savings reserve:
$12,000 for hourly salaries. Money will be used to cover expenditures for the hourly
employee who has been responsible for scanning and indexing papers from our manual
address file onto the DocMan system so far this year. An hourly employee began this"paper
to electronic" conversion in 1996. DocMan will not be effective until all files have been
converted: therefore. it has been important to keep the process ongoing to completion,
without interruption.
$14,000 -Money w611 be used to cover some of the one-time costs that were incurred earlier
this year as a result of the creation of a new Lead Building Inspector position. This position
was not included in the approved 1998-1999 budget therefore,funds had not been allocated
for the associated one-time costs. Building and Zoning's assigned office area needed
additional space for the person filling the position. Therefore, it was necessary to remodel
the existing office space and refurnish the building inspector room with a compact modular
furniture system.
DATE: October 5, 1999 10 ITEM NUMBER: 10
$14,000 for`outsourcing"the remainder of the Doc Man conversion process. The DocMan
conversion process has taken considerably longer than first anticipated. In fact,after almost
three years of utilizing hourly employees to scan and index,the conversion in now only half
completed. Staff proposes to`outsource"the remainder of the project as soon as possible.
Once the process is outsourced.the entire conversion will be completed in about two months.
Even though the cost is significant,it will result in a net savings of at least$20,000 in hourly
salaries that will no longer be necessary over the next two years. Additionally, the
outsourcing will result in a fully functional electronic file system in place by the first part of
2000, rather than in 2002.
FROM: Prior Year Reserves (Productivity Savings) $ 40,000
FOR: Building and Zoning $ 40,000
B. SALES & USE TAX FUND
1. The adopted 1999 budget estimated a 7.1% increase in 1999 sales tax collections over the
1998 estimated collections. Sales tax collections through August 1999 are approximately
8.8% over actual 1998 collections through August 1998. This item transfers $1.464,117
from the Sales and Use Tax Fund to the General Fund. The $1,464,117 will not be
appropriated for expenditure in the General Fund. The balance will be held in General Fund
reserves.
This item also transfers$2,092,470 from the Sales and Use Tax Fund to the Capital Projects
Fund for the three Building Community Choices programs($697,490 to each of the programs
- Community Enhancements, Natural Areas and Parks, and Streets and Transportation).
Collections for the dedicated 0.25 cent tax for each program are approximately 13.8% over
actual 1998 collections through August. The $2,092,470 will not be appropriated for
expenditure and$697,490 will be held in the Capital Projects Fund Balance for Community
Enhancements, Natural Areas and Parks, and the Streets and Transportation Building
Community Choices programs.
FROM: Unanticipated Revenue (Sales Taxes) $1,556.587
FOR: Transfer to the General Fund $1,464.117
FOR: Transfer to 0.25 cent BCC Community Enhancements 697.490
FOR: Transfer to 0.25 cent BCC Natural Areas and Parks 697A90
FOR: Transfer to 0.25 cent BCC Streets and Transportation 697,490
C. CULTURAL SERVICES & FACILITIES FUND
1. Throughout the year the Museum received donations from the Fort Fund Exhibit and
Program Sponsorship,Pinhole Camera Workshop,Boxelder Summer Schoolhouse Program.
corporate and individual exhibit sponsorships and general Museum donations. These
donations will be used to cover the expenses incurred in providing Skookum Day, the
Boxelder Summer Schoolhouse Program, and to replenish the Museum exhibits fund.
FROM: Unanticipated Revenue (Tuition&Donations) $ 19.292
FOR: Museum Programming Reimbursement $ 19,292
2. The Museum contracted with CCMK Architects in 1999 in an effort to look into the redesign
of the Museum to allow for better handicap accessibility. This item appropriates prior year
DATE: October 5, 1999 11 ITEM NUMBER: 10
reserves in the Cultural Services&Facilities Fund to be used to reimburse the Museum for
the architectural consulting fees incurred.
FROM: Prior Year Reserves $ 1.848
FOR: Museum Operations $ 1,848
This item appropriates prior year reserves in the Cultural Services & Facilities Fund to be
used to replace equipment and enhance existing services. The appropriations will be used
for sound and light equipment in the Performance Hall and Mini Theatre. In addition,
miscellaneous catering equipment, including dishes, silverware, will be purchased and
conference tables and chairs will be replaced.
FROM: Prior Year Reserves $ 24,500
FOR: Lincoln Center Operations $ 24.500
4. The City has received a $7,000 donation from the Chamber of Commerce for the "Human
Spirif' sculpture recently installed at Creekside Park, commemorating the flood in July,
1997. The donation will be appropriated and applied towards payments to Jack Kreutzer,the
sculptor.
FROM: Unanticipated Revenue (Donations) $ 7,000
FOR: Art-in-Public Places $ 7,000
5. A personal services contingency was established in the General Fund in 1999 to fund the new {
pay plan, adopted by Council at the end of 1998. Item S.2. of this Ordinance authorizes f
$10356 for transfer from the General Fund to the Cultural Services&Facilities Fund. This
item appropriates the transfer in the Cultural Services&Facilities Fund where it will be used
for personal services.
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FROM: Transfer from the General Fund $ 10,356
FOR: Museum Personal Services $ 10,356 C
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D. TRANSPORTATION SERVICES FUND -TRAFFIC OPERATIONS
1. The Traffic Construction Program is Traffic Operation's "Work for Others" program. I
Expenditures for traffic signal work. traffic calming projects and installation of signs and
pavement markings are tracked within this account and billed out to other City departments,
municipalities and developments.
An additional appropriation of$70.000 is needed this year to complete one unanticipated
signal project and several signing and striping projects. The appropriation will cover labor,
materials, and equipment needed to complete these projects.
This request appropriates funds from Traffic Operations unanticipated revenue in the amount
of$70.000 to the Traffic Operations budget.
FROM: Unanticipated Revenue (Traffic Construction) $ 70.000
FOR: Traffic Operations Traffic Construction Program $ 70,000
DATE: October 5, 1999 12 ITEM NUMBER: 10
2. A personal services contingency was established in the General Fund in 1999 to fund the new
pay plan,adopted by Council at the end of 1998. Item S.2. of this ordinance authorizes$261
for transfer from the General Fund to the Transportation Services Fund. This, item
appropriates the transfer in the Transportation Services Fund where it will be used for
personal services.
FROM: Transfer from the General Fund $ 261
FOR: Traffic Operations Personal Services $ 261
E. TRANSPORTATION SERVICES FUND - TRANS. DEMAND MGMT. (TDM)
1. The City's Local TDM program received $46.000 in federal Congestion Mitigation & Air
Quality funds that were included in the 1999 contract with the Colorado Department of
Transportation, but were not included in the Local TDM 1999 budget. The appropriations
will be used to promote the use of alternative transportation in the City.
FROM: Unanticipated Revenue (CMAQ Funds) $ 46,000
FOR: Local TDM Expenses $ 46,000
2. The City's Regional TDM Program received money from the sale ofbike month t-shirts,bike
locker sales and miscellaneous auction sales. This item requests that the funds received be
appropriated and used by the regional SMARTTrips marketing program to market and
promote alternative transportation to residents of Northern Colorado and to provide for staff
training.
FROM: Unanticipated Revenue (Sales&Miscellaneous) $ 1,179
FOR: Regional TDM Expenses $ 1.179
3. This item appropriates funds received by the VanGo Vanpool program from sales of
equipment,fuel rebates,and insurance reimbursements. The appropriations will be used by
the regional vanpool program to cover partial cost of the fleet rotation program.
FROM: Unanticipated Revenue (Miscellaneous & Insurance Recovery) $ 55,418
FOR: Regional TDM-VanGo Expenses $ 55,418
F. TRANSPORTATION SERVICES FUND - NFRT&AOPC (MPO)
1. The Metropolitan Planning Organization(MPO)hosted a training for local government staff
and consultants on its new modeling software. The tuition for the workshop generated
$6,000 in revenue. This item appropriates the revenue received to help cover the expenses
of providing the workshop.
FROM: Unanticipated Revenue (Miscellaneous) $ 6.000
FOR: MPO Expenses $ 6,000
2. The MPO will receive an additional $30.000 from the Colorado Department of
Transportation through the North Front Range Small Urban Pool. The additional funds are
needed to cover the increase to the contract for the consultant working on the State Highway
14 and Interstate 25 Interchange Study. The cost of the contract increased due to the
expanded scope of work on the study.
DATE: October 5, 1999 13 ITEM NUMBER: 10
FROM: Unanticipated Revenue (MPO Revenue) $ 30,000
FOR: Highway 14 and I-25 Interchange Study $ 30,000
G. TRANSPORTATION SERVICES FUND - TRANSPORTATION ADMIN.
1. During the latter part of 1998, several divisions within the Transportation Service Area
consolidated space into the 235 Mathews building, which had been vacated by the
Stormwater division. The cost of the rent for the space was higher than the amount included
in the budgets for the divisions. In addition,the lease for the entire building, including 210
East Olive and 235 Mathews,was recently renegotiated,resulting in higher costs for the last
third of 1999. The funding for these increased costs will come from Transportation Services
Fund prior year reserves.
FROM: Prior Year Reserves $ 60,000
FOR: Transportation Administration Expenses $ 60,000
H. TRANSPORTATION SERVICES FUND - TRANSPORTATION PLANNING
1. The Rocky Mountain ACT Chapter is contributing $1,000 towards the cost of sending one
staff member to the ACT `99 International Conference this fall. This item appropriates the
$1,000 and reimburses the Planning operating budget for conference expenses.
FROM: Unanticipated Revenue (Miscellaneous) $ 1,000
. FOR: Transportation Planning Expenses $ 1,000
2. The Neighborhood Safety Program will be adding a crossing guard position for Olander
Elementary School in the year 2000. The school's PTA has asked the City to add the guard
starting in the fall of 1999 and is paying for the full cost of adding the guard for the
remainder of 1999.
FROM: Unanticipated Revenue (Miscellaneous) $ 1,820
FOR: Neighborhood Safety Program Expenses $ 1.820
3. Neighborhood Safety shares a full-time position with the Fort Collins Local Transportation
Demand Management Program. In order to attract applicants for the position,the salary was
increased to be more closely aligned with market conditions. Also, due to re-organization
at the 235 Mathews office,new office space/furniture is needed for the position. The funds
will come from Transportation Services Fund prior year reserves and will be placed in the
Neighborhood Safety operating budget.
FROM: Prior Year Reserves $ 3,890
FOR: Neighborhood Safety Program Expenses $ 3.890
I. TRANSPORTATION SERVICES FUND - PARKING
1. The estimated cost to operate the Civic Center Parking Structure for 1999 is $84.434, of
which$17,541 has been appropriated. The remaining$66,893 required for the operation of
the structure will be funded by unanticipated revenue from charges,a contribution from the
County and prior year reserves. The City of Fort Collins and Larimer County have an
DATE: October 5, 1999 14 ITEM NUMBER: 10
agreement to share equally in any shortfall between expenditures and revenues collected.
Larimer County will be billed for its portion of the shortfall at the end of 1999. Any
additional contribution required from the City will also be reconciled at year-end. This item
appropriates the additional funds needed ($66,893) to operate the structure for 1999,
including the County's share of$17,541,revenues from permits and hourly parking charges,
totaling $48,244, and prior year reserves of$1,108.
FROM: Unanticipated Revenue (Charges & County Contribution) $ 65,785
FROM: Prior Year Reserves $ 1,108
FOR: Civic Center Parking Structure Expenses $ 66,893
2. This item appropriates funds from insurance claims settlements received by the Parking
Division as a result of damages to the Old Town Parking Structure prox card machine.
FROM: Unanticipated Revenue (Insurance Recovery) $ 3,012
FOR: Old Town Parking Structure Expenses $ 3,012
3. With the Civic Center Parking Structure coming on-line in late 1999,Parking is reorganizing
and adding a customer services supervisor position due to increased workload and the
increase in total number of parking attendants. Transportation Services Fund prior year
reserves will provide the funds required for this position in the Parking Services operating
budget for the remainder of 1999. This position is in the 2000-2001 budget.
FROM: Prior Year Reserves $ 8,000
FOR: Civic Center Parking Structure Expenses $ 8,000
4. The Downtown Development Authority(DDA)is contributing$15,000 towards the cost of
a consultant to evaluate the physical condition of the Old Town Parking Structure. This item
reimburses Parking expenses relating to a consultants study of the parking structure.
FROM: Unanticipated Revenue (DDA Contribution) $ 15,000
FOR: Old Town Parking Structure Expenses $ 15,000
5, Parking Services requested proposals for a new ticketing system. Spectra Corporation was
the candidate selected. In order to install the new system, Parking needs to purchase three
computers, two printers, and a server, and funds to pay for data conversion and training.
These funds will also pay for two months of lease payments to Spectra in order to begin the
contract on October 1, 1999. Transportation Services Fund prior year reserves will provide
the additional appropriation needed in the Parking budget.
FROM: Prior Year Reserves $ 22,000
FOR: Parking Expenses $ 22.000
6. Transportation Services Fund prior year reserves will provide the balance of funds needed
in the Parking budget for the remainder of 1999 to address the pay plan adopted by Council.
FROM: Prior Year Reserves $ 42,000
FOR: Parking Expenses $ 42,000
DATE: October 5, 1999 15 ITEM NUMBER: 10
J. STREET OVERSIZING FUND
1. Projected expenditures from the Street Oversizing Fund will exceed the $3.4 million
budgeted for 1999. The City is presently in a growth cycle, and the street network is
expanding accordingly to meet the demand. It is estimated that an additional appropriation
of$300,000 may be necessary. Any unspent appropriations at year-end would fall into the
Fund's unreserved fund balance at the end of 1999. This item requests an additional
appropriation of$300,000 from prior year reserves in the Street Oversizing Fund to be used
to cover the obligations of the Street Oversizing Fund. This additional appropriation is not
expected to adversely affect the Street Oversizing Fund's ability to meet its obligations for
street construction in 2000.
FROM: Prior Year Reserves $ 300,000
FOR: Street Oversizing Expenses $ 300,000
K. RECREATION FUND
The Recreation Division administers several restricted revenue accounts for various
programs. The following items(1 -3)appropriate specific expenditures from unanticipated
revenue and restricted reserves established for these special revenue accounts.
1. The dollars appropriated through this item will cover the cost of running `BOB", the bus
providing transportation to swimming. These dollars will also help underwrite the cost of
the Summer Basketball program. Sixty-seven teams played both during the season and
during league play. The appropriation will also be used to expand the Recreation at your
Door(RAD)program into the fall.
FROM: Unanticipated Revenue (Northside) $ 10,000
FOR: Northside Programming $ 10,000
2. The funds appropriated in this item will be used to purchase youth sports equipment.
FROM: Unanticipated Revenue (Youth) $ 500
FOR: Youth Sports Programming $ 500
3. Dollars appropriated through this item will be used for additional outdoor displays and
signage at the Farm Museum.
FROM: Prior Year Reserves (Farm Museum) $ 1.500
FOR: Farm Museum $ 1,500
4. A personal services contingency was established in the General Fund in 1999 to fund the new
pay plan. adopted by Council at the end of 1998. Item S.2. of this ordinance authorizes
$4.409 for transfer from the General Fund to the Recreation Fund. This item appropriates
the transfer in the Recreation Fund where it will be used for personal services.
FROM: Transfer from the General Fund $ 4.409
FOR: Recreation Personal Services $ 4,409
DATE: October 5, 1999 16 ITEM NUMBER: 10
5. The General Fund budgets$25,000 for new billings of water charges for facilities. In 1999,
facilities owned by the Recreation Fund will be billed directly for water at an estimated cost
of$15.458. Item 5.6. of this ordinance authorizes $15,458 for transfer from the General
Fund to Recreation Fund. This item appropriates the transfer in the Recreation Fund where
it will be used for facility water charges.
FROM: Transfer from the General Fund $ 15.458
FOR: Recreation Fund Expenses $ 15.458
L. CAPITAL PROJECTS FUND
1. Engineering collects escrow deposits from contractors for right-of-way repairs that cannot
be completed due to bad weather or other unusual circumstances so that Certificates of
Occupancy can be issued. If the repairs are not completed within the identified time frame,
the Cirri-will contract to have the work completed. This item appropriates escrowed funds
received to be used to reimburse various capital projects.
FROM: Unanticipated Revenue (Minor Streets) $ 1,535
FROM: Unanticipated Revenue (Street Maintenance) $ 3.248
FOR: Minor Streets Project $ 1.535
FOR: Street Maintenance Project $ 3.248
2. An agreement was reached with the owner of 226 Remington for the City to design and
construct the curb, gutter, and pavement in the alley adjacent to the property in conjunction
with the Street Maintenance program. The City has received$5,775 from the owner of the
properr to cover his portion of the cost of the repairs. The revenue needs to be appropriated
into this project.
FROM: Unanticipated Revenue (Property Owner Contributions) $ 5,775
FOR: Street Maintenance Project $ 5,775
3. Reimbursement from Union Insurance in the amount of$8,226 was received for damages
done by Tank Excavating to the new curb and gutter on Cherry Street. Express Concrete was
paid out of the Street Maintenance project to repair the damages. The reimbursement needs
to be appropriated into the project budget
FROM: Unanticipated Revenue(Contributions) $ 8 226
FOR: Street Maintenance Project $ 8 226
4. This item appropriates funds from insurance claim settlements received in the Capital
Projects Fund. The incidents for which the City was reimbursed occurred in the Minor
Streets capital project.
FROM: Unanticipated Revenue(Insurance Recovery) $ 2.593
FOR: Minor Streets Project $ 2.593
5. The original scope of services for consultant work with the Burlington Northern Santa Fe
Railroad was not adequate. Balloffet & Associates, Inc. and the City have negotiated the
additional scope and fee needed to address this critical issue. The revenues are available
from 1999 1/4 cent sales and use taxes dedicated to the Building Community Choices Streets
DATE: October 5, 1999 17 ITEM NUMBER: 10
i
and Transportation projects. Appropriations in 2000 for the corridor project will be
decreased by this amount.
FROM: Unanticipated Revenue (Sales/Use Tax) $ 30,000
FOR: Mason Street Transportation Corridor Project $ 30,000
6. Facilities has performed work for various departments and has billed these departments for
the work. Item A.2. of this ordinance appropriates $164,700 for transfer from the General
Fund to the Capital Projects Fund,Major Building Maintenance capital project. This item
appropriates those funds in the Capital Projects Fund where it will be used for facility
maintenance projects.
FROM: Transfer from the General Fund $ 364,700
FOR: Major Building Maintenance $ 364,700
7. New positions were added to the General Fund with the 1999 budget. The funds set aside
for tenant finish need to be transferred to the Capital Projects Fund. Item S.7. of this
ordinance appropriates $62,400 for transfer from the General Fund to the Capital Projects
Fund,Major Building Maintenance project. This item appropriates those funds in the Capital
Projects Fund where it will be used for facility maintenance projects.
FROM: Transfer from the General Fund $ 62,400
FOR: Major Building Maintenance $ 62,400
8. The City purchased buildings and farm land associated with the Nix Natural Area acquisition
in January 1997. The City receives rental income from the buildings and farm land as a
result of the purchase. This item appropriates the unanticipated revenue from rental income
to be used for the Natural Areas capital project.
FROM: Unanticipated Revenue (Other Rents &User Charges) $ 17,592
FOR: Natural Areas Project $ 17,592
i
9. The City received a donation from Poudre School District Media&Technology Services for
a Master Naturalist Linc presentation. The City's Master Naturalist Training Program is
funded through the 1/4 cent Natural Areas capital project. In addition the City received$849
from Operation Osprey, representing a refund of unused mitigation funds. This item
appropriates the unanticipated revenue received in the Natural Areas capital project. i
i
FROM: Unanticipated Revenue (Miscellaneous) $ 969
FOR: Natural Areas Project $ 969
10. Natural Areas received payment from the City's Engineering Department as reimbursement
for Timberline Road Extension costs. This item appropriates the payment in the Natural
Areas capital project.
FROM: Unanticipated Revenue (Miscellaneous) $ 16,980
FOR: Natural Areas Project $ 36,980
11. In 1998,Natural Resources sold parcels of the Kane property to the Storm Drainage Fund I
for $150,000. The funds were deposited in the General Fund for Natural Resources. Item
DATE: October 5, 1999 i8 ITEM NUMBER: 10
A.8. of this ordinance appropriates $150,000 for transfer from the General Fund to the
Capital Projects Fund, Natural Areas project. This item appropriates those funds in the
Capital Projects Fund where it will be used for natural areas acquisitions.
FROM: Transfer from the General Fund $ 150,000
FOR: Natural Areas Project $ 150,000
M. COMMUNICATIONS FUND
1. The Communications Fund,the Utilities,and the General Fund are sharing the cost incurred
by a fiber design consultant(for fiber loop). The consultant will provide a 5-year plan to use
the fiber optic strands provided to the City by PRPA in their SONET loop. This item
appropriates the Communications Fund share from prior year reserves.
FROM: Prior Year Reserves $ 15,000
FOR: CITEL - Consultant Study $ 15,000
2. In order to take advantage of open streets and easements during various construction projects
downtown,the Communications Fund contributed$10,000 to the cost of installing conduit
and fiber in the downtown area. This amount will be recovered over the next 5 years as other
City buildings are constructed in the downtown area and telecommunication costs are
assessed against the various projects. This item appropriates prior year reserves in the
Communications Fund to reimburse CITEL for the contribution.
FROM: Prior Year Reserves $ 10,000
FOR: CITEL Expenses $ 10,000
3. The number of leased lines (frame relay and traffic circuits) from US West has exceeded
projections. Departments are billed for these US West services. This item appropriates
additional revenue received that will be used to cover CITEL expenses incurred.
FROM: Unanticipated Revenue (Leased Lines) $ 20,000
FOR: CITEL Expenses $ 20,000
4. This item requests an appropriation from prior year reserves in the Communications Fund
to be used for an upgrade of the PBX. The upgrade is scheduled for 2000, but because of
higher than projected phone traffic,the switch needs to be upgraded in 1999. Customers are
currently experiencing delays in service because the current system does not have the
capacity to handle the volume of calls.
FROM: Prior Year Reserves $ 75,000
FOR: CITEL Equipment $ 75,000
5. As an internal service fund, the Communications Fund manages and implements various
projects related to voice and data communications. The charges are passed through to
departments. This request appropriates the revenue received from departments into the
CITEL budget.
FROM: Unanticipated Revenue (Charges) $ 50,000
FOR: CITEL Expenses $ 50,000
DATE: October 5, 1999 19 ITEM NUMBER: 10
N. OPEN LANDS FUND
• 1. The City purchased open space associated with the McMurray Pond Natural Area acquisition
in June 1998. The City receives rental income from two existing mobile home owners
located in the natural area. Agreements call for the City to assist the tenants for up to two
years in their relocation efforts.This item appropriates the unanticipated revenue from rental
income to be used for Open Lands acquisition.
FROM: Unanticipated Revenue (Other Rents &User Charges) $ 6,179
FOR: Open Lands Fund $ 6,179
O. GOLF FUND
I. An appropriation of $15,000 is needed in the Golf Fund from prior year reserves for
unexpected and unbudgeted expenditures. Banking service charges were increased over what
was budgeted, and several pumps, motors, and equipment needed repairs.
FROM: Prior Year Reserves $15,000
FOR: Golf Expenses $15,000
P. WATER FUND
I. Emergency Ordinance No.80,1999,appropriated proceeds from the Water Utility Enterprise
Water Revenue Bond, Series 1999. However, only the par amount of the bond was
appropriated. A premium of$57,625 was received on the bond which also needs to be
appropriated. $21,376 will be used for the cost of issuing the bonds and$36.249 will be used
for the Water Master Plan Facilities Project.
FROM: Unanticipated Revenues (Bond Proceeds) $ 57,625
FOR: Bond Issuance Costs $ 2 1,3 76
FOR: Facilities Master Plan Project $36,249
2. The Water Fund has received $17,720 in unanticipated revenue from a reimbursement for
work done for the Soldier Canyon Filter Plant. The City used existing appropriations from
the Water Master Plan Facilities Project to pay for the work. The additional appropriation
is needed to reimburse the Water Master Plan Facilities Project.
FROM: Unanticipated Revenue (Miscellaneous Revenue) $ 17,720
FOR: Water Master Plan Facilities Project $ 17,720
3. The Water Fund has received $140.000 in unanticipated revenue from insurance proceeds.
These funds will be used for the Water Master Plan Facilities Project to cover the cost of
repairing the Poudre Pipeline.
FROM: Unanticipated Revenues (Insurance Proceeds) $140,000
FOR: Water Master Plan Facilities Project $140,000
DATE: October 5, 1999 20 ITEM NUMBER: 10
Q. CAPITAL IMPROVEMENT EXPANSION FUND
1. This item appropriates administrative fees earned in the Capital Improvement Expansion
Fund and authorizes those fees for transfer to the General Fund to be used for the purchase
of the finance computer system (See A. 14.).
FROM: Prior Year Reserves $ 29,527
FROM: Unanticipated Revenue (Admin. Fees) $ 87,818
FOR: Transfer to the General Fund $ 117,345
R. TRANSIT SERVICES FUND
1. A personal services contingency was established in the General Fund in 1999 to fund the new
pay plan, adopted by Council at the end of 1998. Item S.2. of this ordinance authorizes
$111,776 for transfer from the General Fund to the Transit Services Fund. This item
appropriates the transfer in the Transit Services Fund where it will be used for personal
services.
FROM: Transfer from the General Fund $ 111,776
FOR: Transit Services Personal Services $ 111,776
S. TRANSFERS OF APPROPRIATIONS BETWEEN FUNDS
Article V,Section 10,of the City Charter authorizes the City Council,upon recommendation
of the City Manager, to transfer unexpended and unencumbered appropriations from one
fund to another provided that the purpose for which the transferred funds are to be expended
remains unchanged.
1. This item authorizes the transfer of $393,800 from various funds to the General Fund,
Finance Department for the new J.D. Edwards finance system. (See A.14.)
FROM: Self Insurance Fund $ 184,415
Light & Power Fund 38,000
Storm Drainage Fund 4,630
Wastewater Fund 18,250
Water Fund 25,440
Conservation Trust Fund 580
Open Lands Fund 720
Neighborhood Parkland Fund 800
Street Oversizing Fund 3,620
TO: General Fund- Finance System $ 276,455
2. This item authorizes the transfer of $126,802 from the General Fund personal service
contingency to various funds. The personal service contingency was set aside in the 1999
budget to fund the new pay plan. (See C.5.,D 2.,KA., & R.1.)
FROM: General Fund $126,802
FOR: Cultural Services& Facilities Fund $10,356
Transportation Services Fund $261
DATE: October 5, 1999 21 ITEM NUMBER: 10
Transit Services Fund $111,776
Recreation Fund $4.409
. 3. This item requests the transfer of $18,751 from the Self Insurance Fund to various
departments from monies collected from citizens and contractors who caused damage to City
property.
FROM: Self Insurance Fund $1 K751
FOR: General Fund $17.372
FOR: Transportation Services Fund S948
FOR: Transit Services Fund $431
4. City Council adopted Ordinance No. 124, 1999,on August 17, 1999,appropriating additional
federal transportation dollars as administered by the Colorado Department of Transportation
(CDOT). This items authorizes the transfer of existing appropriations in the Local
Transportation Demand Management program to provide matching funds required by CDOT
as part of the Congestion Mitigation and Air Quality(CMAQ)dollars that were awarded for
a Bicycle Education and Enforcement Program (BEEP), construction of an informational
kiosk, enhancement of the business outreach program, and enhancement of the youth
outreach program, via Ordinance No. 124, 1999.
FROM: Transportation Fund Existing Operating Appropriations $14.858
FROM: Transportation Fund Existing Project Appropriations $1.706
FROM: Transit Services Fund Existing Appropriations $4.241
. FOR: 1999 BEEP Project $8.617
FOR: 1999 Informational Kiosk Project $1.706
FOR: 1999 Enhanced Business Outreach Project $5.241
FOR: 1999 Local Youth Outreach Project $5.241
5. $25,515 Drug Grant Match - The Multi jurisdictional Drug Grant was appropriated in
August, 1999 by Ordinance No. 131, 1999. This ordinance appropriated the grant in the
amount of$295,506 and city matching funds in the amount of$129.399. Total city matching
funds for the grant are $154,914. This item transfers an additional $25,515 from the police
operating budget to the grant to cover the total personal service costs for Fort Collins Police
Services' portion of the project.
$95,625 COPS Universal Grant City Match - The COPS Universal Grant for 1999 was
appropriated with the 1999 budget on Ordinance No. 208, 1998. This grant requires city
matching funds in the amount of$95.625 which have been included in the Police Services
operating budget. This item is needed to transfer the matching funds from Police Services
operations to the COPS Universal grant project.
FROM: Police Operations Existing Appropriations $ 121.140
TO: Multi jurisdictional Drug Grant - City Match $ 25.515
TO: COPS Universal Grant - City Match $ 95.625
6. The General Fund budgets$25.000 for new billings of water charges for facilities. In 1999
facilities owned by the Recreation Fund will be billed directly for water at an estimated cost
of $15,458. These funds need to be transferred from the General Fund existing
appropriations to the Recreation Fund to cover this cost. (See KA.)
DATE: October 5, 1999 22 ITEM NUMBER: 10
FROM: Existing General Fund Appropriations $ 15,458
FOR: Transfer to Recreation Fund $ 15,458
7. New positions were added to the General Fund with the 1999 budget. The funds set aside
for tenant finish expenses need to be transferred to the Capital Projects Fund - Major
Building Maintenance for future needs. Funds in the amount of$62,400 have been identified
in the General Fund as tenant finish costs which need to be transferred to the Capital Projects
Fund. (See L.7.)
FROM: Existing General Fund Appropriations $ 62,400
FOR: Transfer to Capital Projects Fund- Major Bldg. Maintenance $ 62,400
8. The Wastewater Fund requests the transfer of$60,000 from the East Swallow Sewer Project
and $90,000 from the Service Center Improvements Project to the Locust Street/Riverside
Drive Project to cover the costs of design. The East Swallow Project is completed and has
appropriations of$60,000 which are unexpended and unencumbered. The Service Center
Improvements Project has$1 A 33,113 of unexpended and unencumbered appropriations of
which, $90,000 are available for transfer to other projects.
FROM: East Swallow Sewer Project $60,000
FROM: Service Center Improvements Project $90,000
FOR: Locust Street/Riverside Drive Project $150,000
9. The Water Fund requests the transfer of$206,735 from Drake Road/County Road 6 Project
and$389,038 from the East Prospect Water Line Project to the Water Master Plan Facilities
Project to cover the cost of the 30-inch pipeline facility with the Soldier Canyon Filter Plant.
The Drake Road/County Road 6 Water Project is completed and has appropriations of
$206,735 that are unexpended and unencumbered. The East Prospect Water Line Project is
also completed and has appropriations of$389,038 that are unexpended and unencumbered
for this project.
FROM: Drake Road/County Road 6 Project $206,715
FROM: East Prospect Water Line Project $389,038
FOR: Water Master Plan Facilities Project $595,773
10. The Harmony Bikelanes project is being constructed in phases. Since costs for Phase I were
lower than originally budgeted, this transfer reimburses the Planning Operating Budget
which provided the local match for Phase III earlier this fall.
FROM: Harmony Bikelanes Project - Transportation Services Fund $ 10,297
FOR: Transportation Planning - Transportation Services Fund $ 10.297
ORDINANCE NO. 149, 1999
. OF THE COUNCIL OF THE CITY OF FORT COLLINS
APPROPRIATING PRIOR YEAR RESERVES AND
UNANTICIPATED REVENUE IN VARIOUS CITY FUNDS
AND AUTHORIZING THE TRANSFER OF APPROPRIATED
AMOUNTS BETWEEN FUNDS
WHEREAS, Article V, Section 9 of the Charter of the City of Fort Collins, (the "Charter")
permits the City Council to appropriate by ordinance at any time during the fiscal year such funds
for expenditure as may be available from reserves accumulated in prior years,notwithstanding that
such reserves were not previously appropriated; and
WHEREAS, Article V, Section 9, of the Charter also permits the City Council to make
supplemental appropriations by ordinance at any time during the fiscal year,provided that the total
amount of such supplemental appropriations,in combination with all previous appropriations for that
fiscal year, does not exceed the then current estimate of actual and anticipated revenues to be
received during the fiscal year; and
WHEREAS,Article V, Section 10,of the Charter authorizes the City Council to transfer by
ordinance any unexpended and unencumbered amount or portion thereof from one fund or capital
project to another fund or capital project,provided the purpose for which the transferred funds are
. to be expended remains unchanged; and
WHEREAS, the City has prior year reserves, excess revenue, and unanticipated revenue
available to appropriate; and
WHEREAS, the City wishes to provide for the expenditures listed below and the City
Manager recommends that these expenditures be made.
NOW, THEREFORE,BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT
COLLINS as follows:
Section 1. That the following funds are hereby appropriated for expenditure for the
purposes stated below:
A. GENERAL FUND
1. APP. FROM: Unanticipated Revenue (Miscellaneous Police) $ 112.391
APP. FROM: Unanticipated Revenue (Insurance Recovery) $ 38.311
FOR: Police Services $ 150,702
2. APP. FROM: Unanticipated Revenue (Charges-Facilities Services) $ 364,700
• FOR: Transfer to Capital Projects Fund $ 364,700
3. APP. FROM: Unanticipated Revenue (House Rental) $ 6,600
FOR: Right-of-Way $ 6,600
4. APP. FROM: Unanticipated Revenue (Building Rental) $ 5,772
FOR: Right-of-Way $ 5,772
5. APP. FROM: Unanticipated Revenue (Retreat Fees) $ 4,951
FOR: Multicultural Commission $ 4,951
6. APP. FROM: Unanticipated Revenue (Neighborhood Resources Misc.) $ 1,035
APP. FROM: Prior Year Reserves (Productivity Savings) $ 25,211
FOR: Neighborhood Resources $ 26,246
7. APP. FROM: Unanticipated Revenue(Neighborhood Compatibility Fees) $ 8,865
APP. FROM: Prior Year Reserves (Productivity Savings) $28,159
FOR: Current Planning $ 37,024
8. APP. FROM: Unanticipated Revenue(Natural Resources Misc.) $ 4,974
APP. FROM: Unanticipated Revenue (Natural Resources Grants) $ 139500
APP. FROM: Unanticipated Revenue(Radon Program) $ 13,918
APP. FROM: Prior Year Reserves (Restricted) $ 150,000
FOR: Natural Resources $ 18,892
FOR: Clean Air Colorado Grant $ 13,500
FOR: Transfer to Capital Projects-Natural Areas $ 150,000
9. APP. FROM: Prior Year Reserves- 4th of July $ 9.341
APP. FROM: Unanticipated Revenue(Insurance Recovery) $ 5,417
FOR: Parks Maintenance $ 14,758
10. APP. FROM: Prior Year Reserves (Productivity Savings) $ 30,000
APP. FROM: Prior Year Reserves (Equipment Replacement) $ 8,200
FOR: Information Technology $ 38,200
11. APP. FROM: Prior Year Reserves (Productivity Savings) $ 131,399
FOR: Library Services $ 131,199
12. APP. FROM: Prior Year Reserves (Productivity Savings) $ 38.000
FOR: Human Resources $ 38.000
13. APP. FROM: Prior Year Reserves (Gift Catalog Donations) $ 720
FOR: Gift Catalog Account $ 720
14. APP. FROM: Transfers from Various Funds $ 393.800
FOR: Finance System $ 393,800
. 15. APT. FROM: Prior Year Reserves (Productivity Savings) $ 5,500
FOR: Municipal Court $ 5,500
16. APP. FROM: Prior Year Reserves (Productivity Savings) $ 24,000
APP. FROM: Prior Year Reserves (Equipment Replacement) $ 6,000
FOR: CPES - Administration $ 30,000
17. APP. FROM: Prior Year Reserves (Productivity Savings) $ 3,231
APT. FROM: Unanticipated Revenue (Advance Planning) $ 1,618
FOR: Advance Planning $ 4,849
18. APP. FROM: Unanticipated Revenue(Insurance Recovery) $ 6,492
FOR: Forestry and Horticulture $ 6,492
19. APP. FROM: Prior Year Reserves (Productivity Savings) $ 40,000
FOR: Building and Zoning $ 40,000
B. SALES AND USE TAX FUND
1. APP. FROM: Unanticipated Revenue (Sales Tax) $ 3,556,587
FOR: Transfer to General Fund $ 1,464,117
FOR: Transfer to 0.25 cent BCC Community Enbancements $ 697.490
. FOR: Transfer to 0.25 cent BCC Natural Areas and Parks $ 697,490
FOR: Transfer to 0.25 cent BCC Streets and Transportation $697,490
C. CULTURAL SERVICES AND FACILITIES FUND
I. APP. FROM: Unanticipated Revenue (Tuition & Donations) $ 19.292
FOR: Museum Programming Reimbursement $ 19,292
2. APP. FROM: Prior Year Reserves $ 1,848
FOR: Museum Operations $ 1,848
3. APP. FROM: Prior Year Reserves $ 24,500
FOR: Lincoln Center Operations $ 24,500
4. APP. FROM: Unanticipated Revenue (Donations) $ 7,000
FOR: Art-in-Public Places $ 7,000
5. APP. FROM: Transfer from the General Fund $ 10.356
FOR: Museum Personal Services $ 10.356
i
D. TRANSPORTATION SERVICES FUND -TRAFFIC OPERATIONS
L APP. FROM: Unanticipated Revenue (Traffic Construction) $ 70.000
FOR: Traffic Operations Traffic Construction Program $ 70,000
2. APP. FROM: Transfer from the General Fund $ 261
FOR: Traffic Operations Personal Services $ 261
E. TRANSPORTATION SERVICES FUND -TRANS. DEMAND MGMT. (TDMI
I. APP. FROM: Unanticipated Revenue(CMAQ Funds) $ 46,000
FOR: Local TDM Expenses $ 46,000
2. APP. FROM: Unanticipated Revenue(Sales & Miscellaneous) $ 1,179
FOR: Regional TDM Expenses $ 1,179
3. APP. FROM: Unanticipated Revenue (Misc. &Insurance Recovery) $ 55,418
FOR: Regional TDM -VanGo Expenses $ 55,418
F. TRANSPORTATION SERVICES FUND -NFRT & AOPC (MPO)
1. APP. FROM: Unanticipated Revenue(Miscellaneous) $ 6,000
FOR: MPO Expenses $ 6,000
2. APP. FROM: Unanticipated Revenue(MPO Revenue) $ 30.000
FOR: Highway, 14 and I-25 Interchange Study $ 30.000
G. TRANSPORTATION SERVICES FUND- TRANSPORTATION ADMIN.
1. APP. FROM: Prior Year Reserves $ 60.000
FOR: Transportation Administration Expenses $ 60.000
H. TRANSPORTATION SERVICES FUND -TRANSPORTATION PLANNING
1. APP. FROM: Unanticipated Revenue(Miscellaneous) $ 1.000
FOR: Transportation Planning Expenses $ 1.000
2. APP. FROM: Unanticipated Revenue (Miscellaneous) $ I,820
FOR: Neighborhood Safety Program Expenses $ 1.820
3. APP. FROM: Prior Year Reserves $ 3.890
FOR: Neighborhood Safety Program Expenses $ 3.890
I. TRANSPORTATION SERVICES FUND-PARKING
• 1. APP. FROM: Unanticipated Revenue (Charges & County Contribution) S 65,785
APP. FROM: Prior Year Reserves $ 1,108
FOR: Civic Center Parking Structure Expenses $ 66,893
2. APP. FROM: Unanticipated Revenue (Insurance Recovery) $ 3,012
FOR: Old Town Parking Structure Expenses $ 3,012
3. APP. FROM: Prior Year Reserves $ 8,000
FOR: Civic Center Parking Structure Expenses $ 8,000
4. APP. FROM: Unanticipated Revenue (DDA Contribution) $ 15,000
FOR: Old To-,vn Parking Structure Expenses $ 15,000
5. APP. FROM: Prior Year Reserves $ 22,000
FOR: Parking Expenses $ 22,000
6. APP. FROM: Prior Year Reserves $ 42,000
FOR: Parking Expenses $ 42,000
J. STREET OVERSIZING FUND
1. APP. FROM: Prior Year Reserves $ 300,000
. FOR: Street Oversizing Expenses $ 300,000
K. RECREATION FUND
1. APP. FROM: Unanticipated Revenue(Northside) $ 10,000
FOR: Northside Programming $ 101000
2. APP. FROM: Unanticipated Revenue(Youth) $ 500
FOR: Youth Sports Programming $ 500
3. APP. FROM: Prior Year Reserves (Farm Museum) $ 1,500
FOR: Farm Museum $ 1,500
4. APP. FROM: Transfer from the General Fund $ 4.409
FOR: Recreation Personal Services $ 4,409
5. APP. FROM: Transfer from the General Fund $ 15,458
FOR: Recreation Fund Expenses $ 15,458
L. CAPITAL PROJECTS FUND
1. APP. FROM: Unanticipated Revenue (Minor Streets) $ 1.535
• APP. FROM: Unanticipated Revenue (Street Maintenance) $ 3,248
FOR: Minor Streets Project $ 1.535
FOR: Street Maintenance Project $ 3,248
2. APP. FROM: Unanticipated Revenue (Property Owner Contributions) $ 5,775
FOR: Street Maintenance Project $ 5,775
3. APP. FROM: Unanticipated Revenue (Contributions) $ 8.226
FOR: Street Maintenance Project $ 8.226
4. APP. FROM: Unanticipated Revenue (Insurance Recovery) $ 2.593
FOR: Minor Streets Project $ 2,593
5. APP. FROM: Unanticipated Revenue (Sales/Use Tax) $ 30.000
FOR: Mason Street Transportation Corridor Project $ 30,000
6. APP. FROM: Transfer from the General Fund $ 364,700
FOR: Major Building Maintenance $ 364,700
7. APP. FROM: Transfer from the General Fund $ 62.400
FOR: Major Building Maintenance $ 62.400
8. APP. FROM: Unanticipated Revenue (Other Rents& User Charges) $ 17,592
FOR: Natural Areas Project $ 17.592
9. APP. FROM: Unanticipated Revenue(Miscellaneous) $ 969
FOR: Natural Areas Project $ 969
10. APP. FROM: Unanticipated Revenue (Miscellaneous) $ 36,980
FOR: Natural Areas Project $ 36.980
11. APP. FROM: Transfer from the General Fund $ 150,000
FOR: Natural Areas Project $ 150.000
M. COMMUNICATIONS FUND
1. APP. FROM: Prior Year Reserves $ 15.000
FOR: CITEL - Consultant Study $ 15.000
2. APP. FROM: Prior Year Reserves $ 10.000
FOR: CITEL Expenses $ 10.000
3. APP. FROM: Unanticipated Revenue(Leased Lines) $ 20.000
FOR: CITEL Expenses $ 20.000
4. APP. FROM: Prior Year Reserves $ 75,000
FOR: CITEL Equipment $ 75,000
• 5. APP: FROM: Unanticipated Revenue (Charges) $ 50,000
FOR: CITEL Expenses $ 50,000
N. OPEN LANDS FUND
1. APP. FROM: Unanticipated Revenue (Other Rents & User Charges) $ 6,179
FOR: Open Lands Fund $ 6,179
O. GOLF FUND
1. APP. FROM: Prior Year Reserves $ 15,000
FOR: Golf Expenses $ 15,000
P. WATER FUND
1. APP. FROM: Unanticipated Revenues (Bond Proceeds) $ 57,625
FOR: Bond Issuance Costs $ 21,376
FOR: Facilities Master Plan Project $ 36,249
2. APP. FROM: Unanticipated Revenue (Miscellaneous Revenue) $ 17,720
• FOR: Water Master Plan Facilities Project $ 17,720
3. APP. FROM: Unanticipated Revenues (Insurance Proceeds) $ 140,000
FOR: Water Master Plan Facilities Project $ 140,000
Q. CAPITAL IMPROVEMENTS EXPANSION FUND
L APP. FROM: Prior Year Reserves $ 29,527
APP. FROM: Unanticipated Revenue (Admin. Fees) $ 87,818
FOR: Transfer to the General Fund $ 117,345
R. TRANSIT SERVICES FUND
1. APP. FROM: Transfer from the General Fund $ 111,776
TO: Transit Services Personal Services $ 111,776
•
Section 2. That the following transfers of funds are hereby approved by the Council:
1. TRANSFER FROM: Self Insurance Fund $ 184,415
TRANSFER FROM: Light and Power Fund $ 38,000
TRANSFER FROM: Storm Drainage Fund $4,630
TRANSFER FROM: Wastewater Fund $ 18,250
TRANSFER FROM: Water Fund $ 25,440
TRANSFER FROM: Conservation Trust Fund $ 580
TRANSFER FROM: Open Lands Fund $ 720
TRANSFER FROM: Neighborhood Parkland Fund $ 800
TRANSFER FROM: Street Oversizing Fund $ 3,620
TO: General Fund- Finance System $ 276,455
2. TRANSFER FROM: General Fund $ 126,802
TO: Transit Services Fund $ 111,776
TO: Cultural Services Fund $ 10,356
TO: Transportation Services Fund(Traffic Operations) $ 261
TO: Recreation Fund $ 4,409
3. TRANSFER FROM: Self Insurance Fund $ 18,751
TO: General Fund $ 17,372
TO: Transportation Services Fund $ 948
TO: Transit Services Fund $ 431
4. TRANSFER FROM: Transportation Fund Existing Op. Appropriations $ 14,858
TRANSFER FROM: Transportation Fund Existing Proj. Appropriations $ 1,706
TRANSFER FROM: Transit Services Fund Existing Appropriations $ 4,241
TO: 1999 BEEP Project $ 8,617
TO: 1999 Informational Kiosk Project $ 1,706
TO: 1999 Enhanced Business Outreach Project $ 5,241
TO: 1999 Local Youth Outreach Project $ 5,241
5. TRANSFER FROM: Police Operations Existing Appropriations $ 121,140
TO: Multi jurisdictional Drug Grant - City Match $ 25,515
TO: COPS Universal Grant-City Match $ 95,625
6. TRANSFER FROM: Existing General Fund Appropriations $ 15,458
TO: Transfer to Recreation Fund $ 15,458
7. TRANSFER FROM: Existing General Fund Appropriations $ 62,400
TO: Transfer to Capital Projects Fund- Major Bldg. Maintenance $ 62,400
8. TRANSFER FROM: East Swallow Sewer Project- Wastewater Fund $ 60,000
TRANSFER FROM: Service Center Improvement Project- Wastewater $ 90,000
TO: Locust Street/Riverside Drive Project-Wastewater Fund $ 150.000
9. TRANSFER FROM: Drake Road/County Road 6 Project- Water Fund $ 206,735
TRANSFER FROM: East Prospect Water Line Project - Water Fund $ 3 89.03 8
TO: Water Master Plan Facilities Project - Water Fund $ 595,773
10. TRANSFER FROM: Harmony Road Bikeways -Transportation Fund $ 10.297
TO: Transportation Planning- Transportation Services Fund $ 10,297
Introduced. considered favorably on first reading, and ordered published this 5th day of
October, A.D.1999. and to be presented for final passage on the 19th day of October, A.D. 1999.
Mayor
ATTEST:
City Clerk
Passed and adopted on final reading this 19th day of October, A.D. 1999.
•
Mayor
ATTEST:
City Clerk