HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 02/15/2000 - RESOLUTION 2000-33 ADOPTING A PROCESS AND PROCEDUR AGENDA ITEM SUMMARY ITEM NUMBER: 23
DATE: February 15, 2000
10 FORT COLLINS CITY COUNCIL STAFF:
Pete Wray
SUBJECT:
Resolution 2000-33 Adopting a Process and Procedure for Amending City Plan and the Elements
Thereof.
I
RECOMMENDATION:
Staff recommends adoption of the Resolution. On February 3,2000,the Planning and Zoning Board
voted 6-0 to forward a recommendation to City Council to approve the proposed Process and
Procedures for amending City Plan. On November 8, 1999, the Council Growth Management
Committee supported the proposed amendment process and gave staff direction to proceed with
scheduling the adoption hearing sequence during the first quarter of 2000.
EXECUTIVE SUMMARY:
This Resolution adopts a process and procedure for amending City Plan and the Comprehensive Plan
Elements thereof A description of this process, procedure and types of amendments will be
incorporated into the appendix of City Plan. In addition,City Plan Growth Management Principles
and Policies will be revised to describe the amendment process including frequency, scope, types
of amendments, consistency and decision-making body.
BACKGROUND:
During the preparation of City Plan,there was discussion among the City Plan Advisory Committee
(CPAC)members and City staff in regards to the process and procedures for amending City Plan,
particularly the City Structure Plan. The discussions concluded that it would be to everyone's
benefit to establish clear and consistent policy and procedures for amending City Plan,including the
Community Vision and Goals 2015 document, City Structure Plan, and City Plan Principles and
Policies as well as the other adopted "elements" of the comprehensive plan.
However, at that time, the issue proved to be more complex than there was time to give it, and
therefore CPAC recommended that the issue be deferred until after adoption of City Plan. In the
interim, the Advisory Committee recommended some general language that was included in the
adopted City Plan Principles and Policies document as follows:
"Policy LU-3.2 Amendments. Any significant changes to the area designations identified in the City
Plan Structure Plan will require an amendment to the City Structure Plan and adequate public
participation. The City Structure Plan will be reviewed and evaluated on a regular basis."
"Policy GM-9.4 Amending the Plan. A biennial report shall be produced, beginning in 1998, to
provide a mechanism for monitoring and evaluating the impacts of city Plan and to assess whether
specific policies and strategies are leading to the intended results. Recommendations for improving
the Plan's success, based on these reports, may lead to amendments to the Plan. A comprehensive
update of the Plan shall take place every five (5)years, beginning in 2002."
DATE: February 15,2000 2 ITEM NUMBER: 23
The authority to amend the comprehensive plan and the elements thereof is contained with statutes
and City Code. State statutes provide basic provisions for the Planning and Zoning Board to
develop and amend plans. The City Code is more specific allowing the City Council to adopt and
amend Plans, instead of the Planning and Zoning Board.
City Plan has undergone a few minor amendments since its adoption in 1997. Most of these
amendments have occurred concurrently with adoption of other elements of the comprehensive plan
(e.g. subarea plans) or in conjunction with updates to the Land Use Code or in conjunction with
specific zoning and rezoning requests. Typically, City Plan amendments have included changes to
specific policy statements as well as revisions to the land uses and street networks shown on the City
Structure Plan. Staff has initiated most of these changes. All of the amendments were approved by
City Council by resolution, and after recommendation of the Planning and Zoning Board.
In addition, other elements of the City's comprehensive plan have also undergone amendments,
which in turn triggered updates to City Plan. Examples include the Mountain Vista Subarea Plan,
Master Street Plan and Park and Recreation Master Plan(See Table 1.1,Attachment No. 3 for a list
of amendments to City Plan over time).
Recommended Changes to City Plan:
City staff has identified specific revisions to City Plan Principles and Policies describing the
amendment process and procedures. The proposed new Policies further clarify and distinguish
between the less frequent biennial report and subsequent 5-year Comprehensive Plan update, and
the process for Plan amendments occurring each year(See Attachment No. 1).
City staff has developed a new Appendix "C" entitled "Process for Amending City Plan and Other
Related Comprehensive Plan Elements"to be incorporated into City Plan. Appendix C outlines the
amendment process for citizen and City initiated changes,as well as distinguishing between minor
and major amendments (See Attachment No. 2).
List of Attachments:
1. Proposed Changes to City Plan Principles and Policies dated January 28, 2000.
2. Appendix C, Process and Procedures for Amending City Plan and Comprehensive Plan
elements thereof, dated January 28,2000.
3. Table 1.1,Amendments to City Plan and related elements revised October 20, 1999.
. Attachment 1
Amending City Plan and Other Elements Thereof
January 28,2000
Proposed Changes to City Plan Principles and Policies:
Growth Management
1. Amend Policy GM-9-4 by changing the title to clarify that this policy deals specifically with
the biennial report,and by deleting the final sentence referring to a"five-year update". This
statement will be moved to a new Policy GM 10 that deals with amendments to plans. The
proposed changes are as follows:
Policy GM-9.4 A biennial report shall be
produced,beginning in 1998,to provide a mechanism for monitoring and evaluating
the impacts of City Plan and to assess whether specific policies and strategies are
leading to the intended results. Recommendations for improving the plan's success,
based on these reports,may lead to amendments to the plan.
of the Plan sht4l take plaee every five (5) years,beginning in 2092.
2. Add a new principle and policies for amendments to City Plan, and elements thereof, as
follows:
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3. Renumber Principle GM-10 to GM-I I and the subsequent policies accordingly.
Attachment 2
APPENDIX C
Process and Procedures for Amending City Plan
And Comprehensive Plan Elements Thereof
City Plan, and the adopted plan elements which comprise the City's comprehensive plan,are policy
documents used to guide decision-making within Fort Collins and the surrounding area. For the
City's comprehensive plan to function over time, it must be able to be reviewed, revised, and
updated on an as needed basis in order to respond to significant trends or changes in the economic,
physical, social, or political conditions of the City.
Amendments to City Plan and related elements may be performed on a yearly basis as needed. A
separate process for amending City Plan will be conducted as part of a comprehensive update
occurring every five (5)years.
The purpose of this section is to outline a process and procedures for amending City Plan,on a more
frequent basis,as well as describe the process for amending the adopted related comprehensive plan
elements thereof(See Appendix A-Comprehensive Plan Elements). For purposes of this section,
there are two forms of plan amendments. Minor Plan Revisions are housekeeping in nature such
as correcting a text or map error. Major Plan Amendments are more substantial in nature such as
changes or additions to policy language, land use, zoning, boundary line adjustments and street
alignments. The process and procedure for making these amendments are described below:
Amendment Process and Procedures
I. Minor Plan Revisions
Minor plan revisions include and are limited to:
1. Correcting a text or map error within the plan document such as outdated information,
grammatical errors, incorrect symbols and graphics.
2. Adding text or graphics,which have the effect of clarifying a principle or policy of the plan.
3. Minor changes of location and alignment of streets and transit routes based on actual
development design(corrections to"as-built"conditions),resulting in revisions to the Master
Street Plan and Transit Master Plan.
4. Map legend revisions.
5. Minor land use designation adjustments such as size or boundary changes based on Zoning
amendments.
The decision-maker for minor plan revisions, is the Community Planning and Environmental
Services Director(the"Director'). The Director is responsible for reviewing and making decisions
on minor plan revisions. However, prior to making a determination that a revision is minor, the
Director will seek the advice of the Council Growth Management Committee to determine whether
the change is a minor plan revision or is a major plan amendment.
The intent of minor plan revisions is to keep City Plan current and up-to-date. Minor plan revisions
may be proposed by anyone. The Director will also detemune the appropriate schedule for
processing minor plan revisions. Minor plan revisions initiated by citizens shall be considered no
more frequently than twice per calendar year(October/April). Revisions initiated by city staff,city
boards and commissions, and City Council may be processed at any time.
The Director shall conduct a public hearing prior to making a decision on any minor plan revision.
The decision of the Director shall require notification in the newspaper of the public hearing at least
14 days prior to the hearing date. At the public hearing, any member of the public may comment
upon a proposed minor plan revision. In making his/her decision, the Director shall also seek the
advice of any boards and commissions that the Director determines may have a legitimate interest
in the proposed revision,provided that such a board or commission is duly authorized pursuant to
Chapter 2 of the City Code,to function in such advisory capacity. At any time prior to a decision,
the Director can determine that the proposed minor plan revision be changed to a major plan
amendment.
If approved by the Director,the minor plan revision shall become a part of City Plan,and City Plan
shall be revised to include the changes resulting from the revision. A letter of notification will be
forwarded to the appropriate boards and commissions when such revision has been finalized.
H. Major Plan Amendments
Major plan amendments are characterized by requiring a longer review process, greater public
interest, and higher level of review involving the Planning and Zoning Board, other boards and
commissions, and City Council hearings. Major plan amendments include:
1. Text revisions that include a change of land use,zone district,boundary line adjustment, or
street classification.
2. Map changes to land use size or configuration,except those that are defined as a Minor Plan
Revision.
3. Street classification revisions or significant re-alignments.
4. Additions, deletions or revisions to goals,principles and policies.
5. Any amendment that is determined by the Director to require a neighborhood meeting. Prior
to initiation of the amendment process, the appropriate neighborhood meetings and other
outreach meetings will have been conducted before public hearings are scheduled for the
Planning and Zoning Board.
6. Any amendment that is not considered a minor plan revision.
Major plan amendments shall be considered by the City Council, after recommendation by the
Planning and Zoning Board, Council Growth Management Committee, City staff, and any boards
and commissions that may have a legitimate interest in the proposed amendment,provided that such
board or commission is duly authorized pursuant to Chapter 2 of the City Code to function in such
advisory capacity. Notice of such Council action shall be given as required for resolutions pursuant
to the City Charter. The City Council shall then approve, approve with conditions, or deny the
amendment based on its consideration of the recommendations from the Planning and Zoning Board,
Council Growth Management Committee, city staff, boards and commissions, and evidence from
the public hearings.
Citizen requests for Major Plan Amendment shall be considered by the City Council no more
frequently than twice per calendar year(October/April),unless the Director determines the proposed
amendment warrants expedited consideration by City Council. Major plan amendment requests
based on proposed development projects that involve rezonings may also be processed concurrently
with rezoning applications (November/June). Major plan amendments initiated by City Council,
• City staff, and boards and commissions, may be processed at any time.
Requests shall be submitted to the City's Advance Planning Department at least 60 days prior to the
hearing date for the Planning and Zoning Board. The 60-day submittal requirement is necessary in
order to permit adequate public notice to be given and to allow adequate time to complete the
background work for considering a major plan amendment.
A major plan amendment shall be approved if the City Council makes specific findings that:
1. The existing City Plan and/or any related element thereof is in need of the proposed
amendment; and
2. The proposed major plan amendment will promote the public welfare and will be consistent
with the vision, goals,principles and policies of City Plan and the elements thereof.
If adopted by the City Council, City Plan shall be revised to include the changes resulting from the
amendment. A letter of notification will be forwarded to the appropriate boards and commissions
when the revision(s)have been finalized.
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Attachment No.3
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10 M
Principles and Policies 11/5/96 96-136
3/17/98 98-056 Policy GM-2.1. Annexation Policies, County enclaves,
infrastructure standards.
3/2/99 99-26 Policy GM-5.1. 1/6 Development contiguity.
Issues and Policy Plans:
Air Quality Policy Plan 3/16/93
3/17/98 98-050 Approving Air Quality Action Plan Update for 1999.
Historic Resources Preservation Prog 11/93
Plan
Transportation Master Plan 9/16/97 97-123
Air Quality Action Plan
Master Street Plan Map 7/82
9/82
7/89
8/92 Result of the North East Area Transportation Study.
8/20/96 96-080 Revisions
4/l/97 97-053 Deletes Overland Trail Extension
9/16/97 97-124 Revisions.
3/17/98 98-58 Fossil Creek Reservoir Area Plan street network.
2
• Attachmene. 3
k 1 INSe'i it t '4.
t , k
r a 'r • +� . t v w 1B� :� r s - :. t« "n2'`a,. s'F 'P
w �� f Amendmenls tb Caty i'Can and RelatedElements` dated l0/20199
i : •.. ^�'7'm� 5�'VYY" >t�-sa.'�i' `ns+E a*SLe s.t a-.w s "'SI": �f*"i .r •
. Plan,Name a Adopted Amended: Res%Ord Descriptign Mm/Re'v*'7.r.._
Master Street Plan, continued 3/16/99 Mountain Vista Subarea Plan proposed street network for
northeast quadrant of City.
5/18/99 99-59 Realignment and connection of Highcastle Dr. with Fossil
Creek Parkway via Roma Valley Dr.
6/15/99 99- Fossil Creek Reservoir Area Plan revisions to street X
network.
10/19/99 99-129 East Vine changes X
Fort Collins Congestion Management 2/95 Amended the City's Goals and Objectives document.
Plan
Established a Transportation Demand Management program
to be managed by Transportation Services.
Established certain transportation and air quality objectives
to be included as elements of the City Plan.
Pedestrian Plan 8/20/96 96-093
Transit Development Plan 3/5/96 96-016
4/15/97 97-059 Update plan.
Transportation Demand Management 3/5/96 96-017 Adopts plan.
Plan
Bikeway Plan 5/17/95 Second draft submitted to council for approval.
CSU Surrounding Residential
neighborhood Parking Study
3
Attachment No.3
� .- IN
ER��`"t�,� -{ , t" F: •ylpg-i # 7�'rir 6 ,� `` r 44 �.'• ff ry -. �y y.
� vm^ 1 a� Rd� �•+ v�e V<���4 m # r' S TG�v� «# Pw'{ ��„T £ hY ti'. AaYL ��,y�lx¢Y` �
d
t' . It eldte, ,hZ P a 0/20/
�.
Parking Plan 9/17/96 96-107
Natural Areas Policy Plan 10/92 Chapter 5,Policy Plan, included as elem of comp plan.
10/19/99 99-130 East Vine Drive re-alignment
Parks and Recreation Master Plan 2/88 88-23 This adoption also included an update of the Goals and
Objectives and the Land Use Policy Plan.
12/3/96 96-147 Plan updated.
3/16/99 Amend Master Plan Map for Fossil Creek,West Central X
Neighborhoods, and Mountain Vista Subareas.
Subarea/Corridor Plans:
Downtown Civic Center Master Plan 6/6/95 Council gave direction to work with Larimer County
7/16/99 96-086
Downtown Plan 9/89
Eastside Neighborhood Plan 3/86 element of comprehensive plan.
Harmony Corridor Plan 3/91 Updated in 1995.
6/1/99 98-99 Add convention and conference centers land use.
North College Avenue Corridor Plan 3/21/95
Fossil Creek Reservoir Area Plan 3/17/98 98-054 Adopting the plan.
2/2/99 99-15 Amend Land Use Framework Plan Map to add NC and
MMN land use designations, and related text in Chapter 2.
4
Attachment No. 3
tia
able � d z � � -
t i 1 n'an Ad a Edemen s(CJpdated 10/20/�9)''° � �
vPlanNae ado AAmended { xRes/Ord ? ?u °DescriptionX4Q, Mm/Reya`
Northeast Area Transportation Study 9/92 Portions were adopted.
Old Town Area Plan 8/5/90 res
Poudre River Trust Land Use Policy Plan 2/86 Policy Plan, chapter 2 adopted.
Prospect Road Streetscape Program 2/93 ord This is a program document and not a policy plan.
Westside Neighborhood Plan 7/89 res
Mountain Vista Subarea Plan 3/16/99 99-35
10/19/99 99-130 Amend Framework Plan,Transportation Plan and Chapter 5 X
text relating to master Street Plan changes to East Vine
Drive.
5
RESOLUTION 2000-33
• OF THE COUNCIL OF THE CITY OF FORT COLLINS
ADOPTING A PROCESS AND PROCEDURE FOR AMENDING
CITY PLAN AND THE ELEMENTS THEREOF
WHEREAS,during the preparation of City Plan,the City Plan Advisory Committee and the
City staff determined that it would be in the City's best interest to develop a process and procedure
for amending City Plan and its various elements, and particularly for amending the City Structure
Plan; and
WHEREAS, due to the complexity of the issue and the press of time in preparing and
presenting to the Council for adoption both City Plan and the Land Use Code, the City Plan
amendment issue was deferred; and
WHEREAS,the staff has prepared a process and procedure for amending City Plan and the
elements thereof,which process and procedure have been recommended by the Planning and Zoning
Board to the City Council for adoption; and
WHEREAS, the Council has determined that it is in the best interest that said process and
procedures be adopted.
NOW,THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT
COLLINS as follows:
Section 1. That policy GM-9.4 (Amending the Plan) of "City Plan Principles and
Policies" be and hereby is amended to read as follows:
Policy GM-9.4 . A biennial
report shall be produced,beginning in 1998,to provide a mechanism
for monitoring and evaluating the impacts of City Plan and to assess
whether specific policies and strategies are leading to the intended
results. Recommendations for improving the plan's success, based
on these reports, may lead to amendments to the plan.
mripreherisive apdate of the Pian shail take place every five (5
Section 2. That the section of City Plan entitled "City Plan Principles and Policies" be
amended by the addition of a new Principle GM-10,which shall read as follows,and all subsequent
sections shall be renumbered accordingly:
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Section 3. That the section of City Plan entitiled "Appendices" be amended by the
addition of a new Appendix"C",which Appendix"C" is attached hereto and incorporated herein as
Exhibit "A".
Passed and adopted at a regular meeting of the City Council held this 15th day of February,
A.D. 2000.
Mayor
ATTEST:
City Clerk
EYJUBIT "A"
APPENDIX C
Process and Procedures for Amending City Plan
And Comprehensive Plan Elements Thereof
CityPlan, and the adopted plan elements which comprise the City's comprehensive plan,are policy
documents used to guide decision-making within Fort Collins and the surrounding area. For the.
City's comprehensive plan to function over time, it must be able to be reviewed, revised, and
updated on an as needed basis in order to respond to significant trends or changes in the economic,
physical, social, or political conditions of the City.
Amendments to City Plan and related elements may be performed on a yearly basis as needed. A
separate process for amending City Plan will be conducted as part of a comprehensive update
occurring every five (5) years.
The purpose of this section is to outline a process and procedures for amending City Plan,on a more
frequent basis,as well as describe the process for amending the adopted related comprehensive plan
elements thereof(See Appendix A- Comprehensive Plan Elements). For purposes of this section,
there are two forms of plan amendments. Minor Plan Revisions are housekeeping in nature such
as correcting a text or map error. Major Plan Amendments are more substantial in nature such
as changes or additions to policy language, land use, zoning,boundary line adjustments and street
alignments. The process and procedure for making these amendments are described below:
Amendment Process and Procedures
I. Minor Plan Revisions
Minor plan revisions include and are limited to:
i. Correcting a text or map error within the plan document such as outdated information,
grammatical errors, incorrect symbols and graphics.
2. Adding text or graphics,which have the effect of clarifying a principle or policy of the plan.
3. Minor changes of location and alignment of streets and transit routes based on actual
development design(corrections to"as-built"conditions),resulting in revisions to the Master
Street Plan and Transit Master Plan.
4. Map legend revisions.
5. Minor land use designation adjustments such as size or boundary changes based on Zoning
amendments.
The decision-maker for minor plan revisions, is the Community Planning and Environmental
Services Director(the"Director"). The Director is responsible for reviewing and making decisions
on minor plan revisions. However, prior to making a determination that a revision is minor, the
Director will seek the advice of the Council Growth Management Committee to determine whether
the change is a minor plan revision or is a major plan amendment.
The intent of minor plan revisions is to keep City Plan current and up-to-date. Minor plan revisions
may be proposed by anyone. The Director will also determine the appropriate schedule for
processing minor plan revisions. Minor plan revisions initiated by citizens shall be considered no
more frequently than twice per calendar year(October/April). Revisions initiated by city staff,city
boards and commissions, and City Council may be processed at any time.
The Director shall conduct a public hearing prior to making a decision on any minor plan revision.
The decision of the Director shall require notification in the newspaper of the public hearing at least
14 days prior to the hearing date. At the public hearing, any member of the public may comment
upon a proposed minor plan revision. In making his/her decision, the Director shall also seek the
advice of any boards and commissions that the Director determines may have a legitimate interest
in the proposed revision,provided that such a board or commission is duly authorized pursuant to
Chapter 2 of the City Code,to function in such advisory capacity. At any time prior to a decision,
the Director can determine that the proposed minor plan revision be changed to a major plan
amendment.
If approved by the Director,the minor plan revision shall become apart of City Plan,and City Plan
shall be revised to include the changes resulting from the revision. A letter of notification will be
forwarded to the appropriate boards and commissions when such revision has been finalized.
II. Major Plan Amendments
Major plan amendments are characterized by requiring a longer review process, greater public
interest, and higher level of review involving the Planning and Zoning Board, other boards and
commissions, and City Council hearings. Major plan amendments include:
1. Text revisions that include a change of land use,zone district,boundary line adjustment,or
street classification.
2. Map changes to land use size or configuration,except those that are defined as a Minor Plan
Revision.
3. Street classification revisions or significant re-alignments.
4. Additions, deletions or revisions to goals, principles and policies.
5. Any amendment that is determined by the Director to require a neighborhood meeting. Prior
to initiation of the amendment process, the appropriate neighborhood meetings and other
outreach meetings will have been conducted before public hearings are scheduled for the
Planning and Zoning Board.
6. Any amendment that is not considered a minor plan revision.
Major plan amendments shall be considered by the City Council, after recommendation by the
Planning and Zoning Board, Council Growth Management Committee, City staff, and any boards
and commissions thatmay have a legitimate interest in the proposed amendment,provided that such
board or commission is duly authorized pursuant to Chapter 2 of the City Code to function in such
advisory capacity. Notice of such Council action shall be given as required for resolutions pursuant
to the City Charter. The City Council shall then approve, approve with conditions, or deny the
amendment based on its consideration of the recommendations from the Planning and Zoning
Board,Council Growth Management Committee,city staff,boards and commissions,and evidence
from the public hearings.
Citizen requests for Major Plan Amendment shall be considered by the City Council no more
frequently than twice per calendar year(October/April),unless the Director determines the proposed
amendment warrants expedited consideration by City Council. Major plan amendment requests
based on proposed development projects that involve rezonings may also be processed concurrently
with rezoning applications (November/June). Major plan amendments initiated by City Council,
. City staff, and boards and commissions,may be processed at any time.
Requests shall be submitted to the City's Advance Planning Department at least 60 days prior to the
hearing date for the Planning and Zoning Board. The 60-day submittal requirement is necessary in
order to permit adequate public notice to be given and to allow adequate time to complete the
background work for considering a major plan amendment.
A major plan amendment shall be approved if the City Council makes specific findings that:
1. The existing City Plan and/or any related element thereof is in need of the proposed
amendment; and
2. The proposed major plan amendment will promote the public welfare and will be consistent
with the vision, goals, principles and policies of City Plan and the elements thereof.
If adopted by the City Council, City Plan shall be revised to include the changes resulting from the
amendment. A letter of notification will be forwarded to the appropriate boards and commissions
when the revision(s) have been finalized.
•