HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 07/06/2004 - ITEMS RELATING TO THE EXECUTIVE SEARCH PROCESS ITEM NUMBER: 38 A-B
AGENDA ITEM SUMMARY DATE: July 6, 2004
FORT COLLINS CITY COUNCIL STAFF: Rick DeLaCastro
SUBJECT
Items Relating to the Executive Search Process.
RECOMMENDATION
Staff recommends adoption of the Resolutions.
FINANCIAL IMPACT
Staff estimates that the cost of conducting this search will be approximately $60-70,000. These
costs include the contract with an executive search fine, advertising expenses, candidate
expenses and interview costs.
EXECUTIVE SUMMARY
A. Resolution 2004-084 Establishing a Process for Appointment of the City Manager.
This Resolution establishes a process to be used by the Council and staff in conducting
the search for a new City Manager. The Resolution addresses four aspects of the
recruitment and selection process, including:
a. Hiring and role of executive search firm;
b. Role of staff;
C. Role of Citizen Advisory Committee; and
d. Role of Executive Lead Team.
B. Resolution 2004-085 Establishing a Citizen Advisory Committee for the Executive
Search Process.
This Resolution establishes the Committee and describes its role in the executive search
process.
At Council's June 15, 2004 study session, a process for conducting the executive search process
to fill the City Manager position was discussed. At that time, Council agreed to several aspects
of the process.
July 6, 2004 -2- Item No. 38 A-B
First, Council agreed that it would contract for the services of an executive search fine to work
with staff in the recruitment and selection process. The role of the consultant will include the
following:
1. Assist in the development of the job description for the City Manager
position;
2. Conduct a national recruitment for the position, including placing
advertisements in appropriate publications, as well as recruitment of
specific candidates known to the consultant;
3. Receive and screen applications so as to recommend semi-final candidates
to the Council for its review.
Second, Council agreed that it would use the services of staff members in the recruitment and
selection process. The role of the staff will include the following:
1. Provide assistance to the Council in selecting an executive search firm;
2. Provide information in the development of the position profile;
3. Provide assistance to the Council during the interview, background check,
selection and negotiation process, as required; and
4. Provide information and community tours to candidates.
Third, Council agreed to establish a Citizen Advisory Committee to assist in the process.
Members of the Committee will be recruited from the community and should represent a broad
cross-section of interests. The seven Committee members will serve in an advisory capacity to
the City Council regarding the development of the job description. The Committee will also
interview and make recommendations to Council regarding the finalists for the position.
Finally, Council agreed to involve City staff in the search process by establishing a staff
committee comprised of the Executive Lead Team members. The staff committee will provide
input on the job description and also participate in the final interview process. Executive Lead
Team members will also be asked to solicit feedback from employees on the final candidates and
provide that feedback to Council.
Attachment A is a current detailed time line and work plan for the executive search process. It
provides information about the steps involved in completing the recruitment and selection
process, as well as the individuals or groups who are responsible for completing each action
item.
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RESOLUTION 2004-084
OF THE COUNCIL OF THE CITY OF FORT COLLINS
ESTABLISHING A PROCESS FOR APPOINTMENT OF THE CITY MANAGER
WHEREAS,the appointment of the City Manager is one of the most important tasks the City
Council undertakes; and
WHEREAS,to conduct an effective search for a new City Manager, the City Council must
use all sources of information that are available to it,including the citizens of Fort Collins and staff
members; and
WHEREAS,the process of recruiting candidates of the highest caliber requires an extensive
national search; and
WHEREAS,it is Council's desire to publicly set forth the process by which a City Manager
will be appointed.
NOW,THEREFORE,BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT
COLLINS that the following process shall be used for appointing a City Manager:
1. The Council will use the services of an executive search firm and staff to
conduct the process. The role of the search firm will include:
a. Providing assistance to the Council in developing a detailed job
description and position profile for the City Manager position,using
input from the Council, the community and staff;
b. Assisting in the recruitment of high quality candidates;
C. Screening applicants and providing information to the Council
regarding the qualifications of semi-final candidates.
2. The City Council will use the services of staff to conduct the process. The
role of staff will include:
a. Providing assistance to the Council in selecting an executive search
firm;
b. Providing information in the development of the position profile;
C. Providing assistance to the Council during the interview,background
check, selection and negotiation process, as required; and
d. Providing information and community tours to candidates.
3. The Mayor will coordinate the activities of the Council,in consultation with
the City's Human Resources Department to facilitate the overall selection
process.
4. Council will establish a seven (7) member Citizen Advisory Committee for
the search process. The committee's role will include the following:
a. Providing a community perspective regarding information to be used
in the development of the position profile; and
b. Conducting panel interviews with the final candidates and providing
feedback to City Council on the strengths and weaknesses of each
candidate.
5. A committee comprised of the Executive Lead Team members will
participate in the search process. The committee's role will include the
following:
a. Providing information in the development of the position profile;
b. Participating in the interview process with final candidates,including
providing feedback to City Council on the strengths and weaknesses
of each candidate; and
C. Soliciting feedback from employees on the final candidates,including
providing this feedback to City Council on the strengths and
weaknesses of each candidate.
6. Applications will be received and screened by the executive search firm.
7. The City Council will conduct interviews with all final candidates. The
Council will make its final selection based on information gathered by the
search firm, the Citizen Advisory Committee, Executive Lead Team, staff
members and members of the Council.
Passed and adopted at a regular meeting of the Council of the City of Fort Collins this 6th
day of July, A.D. 2004.
Mayor
ATTEST:
City Clerk
RESOLUTION 2004-085
OF THE COUNCIL OF THE CITY OF FORT COLLINS
ESTABLISHING A CITIZEN ADVISORY COMMITTEE FOR
THE EXECUTIVE SEARCH PROCESS
WHEREAS,City Manager John F.Fischbach resigned his position effective June 15,2004;
and
WHEREAS, the City Council will engage in a search for a new City Manager; and
WHEREAS, to conduct an effective search, the City Council desires to use all sources of
information that are available to it, including the citizens of Fort Collins and staff members; and
WHEREAS,Council wishes to establish a Citizen Advisory Committee to participate in the
executive search process.
NOW, THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT
COLLINS as follows:
1. That a Citizen Advisory Committee is hereby established for the following
purposes:
a. to provide a community perspective regarding information to be used
in the development of the City Manager position profile; and
b. to conduct panel interviews with the final candidates and provide
feedback to the City Council on the strengths and weaknesses of each
candidate.
2. That said Citizen Advisory Committee shall consist of seven (7) members
who shall be residents of the Fort Collins Growth Management Area and
shall represent a cross-section of the Fort Collins community.
3. That said Citizen Advisory Committee shall be automatically dissolved
following the final selection of a City Manager.
Passed and adopted at a regular meeting of the Council of the City of Fort Collins held this
6th day of July, A.D. 2004.
Mayor
ATTEST:
City Clerk