HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 03/21/2000 - RESOLUTION NO. 29 CHANGING THE PERSONS AUTHORIZED M
AGENDA ITEM SUMMARY ITEM NUMBER` 8
DATE: March 21, 2000
FORT COLLINS CITY COUNCIL STAFF:
Julie Love
SUBJECT:
Resolution No. 29 Changing the Persons Authorized to Sign Checks on Behalf of the Authority.
RECOMMENDATION:
Staff recommends adoption of the Resolution.
EXECUTIVE SUMMARY:
The Board previously authorized the Acting Executive Director of the Housing Authority and the
Assistant to the Acting Executive Director to sign certain checks on behalf of the Authority. This
resolution substitutes the Office of the Director of Housing Programs for the Assistant to the Acting
Executive Director, since the latter position no longer exists.
BACKGROUND:
Certain checks drawn on the accounts of the Housing Authority need to be co-signed according to
the Bylaws of the Authority and standard accounting procedures. The Bylaws of the Authority state
that "all orders and checks for the payment of money shall be signed by the Chairman and
countersigned by the Secretary except as otherwise authorized by resolution of the Authority."
Pursuant to the authority granted in the Bylaws,the Board had previously authorized the Chair of
the Board and the Vice Chair of the Board to sign orders and checks for the payment of money on
behalf of the Housing Authority in the amount of$7,500 or more and had authorized those checks
or orders to be countersigned by the Acting Executive Director or, in the absence or unavailability
of the Acting Executive Director,by the Assistant Acting Executive Director. The persons holding
those two staff positions had also been authorized to sign and/or co-sign other kinds of checks on
behalf of the Housing Authority.
At this point in time, the positions of Acting Executive Director and Assistant to the Acting
Executive Director no longer exist. In the resolution appointing Executive Director Julie Love,
references to the signature authority of the Acting Executive Director were changed to the Executive
Director. By the passage of this additional resolution, all references to the Assistant to the Acting
Executive Director will be changed so as to reference the Director of Housing Programs.
RESOLUTION NO. 29
OF THE BOARD OF COMMISSIONERS
OF THE FORT COLLINS HOUSING AUTHORITY
CHANGING THE PERSONS AUTHORIZED TO SIGN CHECKS
ON BEHALF OF THE AUTHORITY
WHEREAS, the Bylaws of the Fort Collins Housing Authority (the "Authority") identify
certain individuals who are authorized to sign contracts, deeds and similar articles on behalf of the
Authority and also identify certain individuals who are to sign and counter sign orders and checks
for the payment of money by the Authority,and such Bylaws provide that other individuals may be
authorized by resolution of the Authority; and
WHEREAS,on November 17, 1998,the Council of the City of Fort Collins,sitting ex officio
as the Board of Commissioners of the Authority (the 'Board"), adopted Resolution No. 3, which
resolution, in Section 4 thereof, authorized the Acting Executive Director or, in the absence or
unavailabilityof the Actin Executive Director, authorized the Assistant to the Acting Executive
g
o sign
Director t si certain kinds of orders and checks on behalf of the Authority; and
WHEREAS,on December 14, 1999,the Board adopted Resolution No.25 appointing Julie
Love as the Executive Director of the Authority and amending Resolution No. 3 so as to substitute
the term "Executive Director" for the term "Acting Executive Director"; and
• WHEREAS,the position of Assistant to the Acting Executive Director no longer exists,and
the Board wishes to further amend Resolution No. 3 so as to substitute the office of"Director of
Housing Programs" for the office of"Assistant to the Acting Executive Director" for the purposes
of signature authority.
NOW, THEREFORE, BE IT RESOLVED BY THE FORT COLLINS HOUSING
AUTHORITY BOARD OF COMMISSIONERS as follows:
Section 1. That Section 4 of Resolution No. 3 is hereby amended so as to read in its
entirety as follows:
Section 4. That pursuant to Article IV Section 1 of the Bylaws, the
following authorizations are hereby given:
a. The Chair of the Board,or in the absence or unavailability of
the Chair,the Vice Chair of the Board shall be authorized to sign orders and
checks for the payment of money on behalf of the Housing Authority in the
amount of $7,500.00 or more, and all such orders and checks shall be
countersigned by the Executive Director,or in the absence or unavailability
of the Executive Director, by the
. DireeterDirector{bfHousin 'Pro ams.
b. All checks for Housing Assistance Payments for Section 8
housing shall be signed and countersigned by any two of the following
individuals; the Chair of the Board, the Vice Chair of the Board, the
Executive Director,or the,hssistaM to the Ading E-meetAi-ve Direeterp . r
of°Housine �od�is.
C. Either the Executive Director or the Assistrmt to the A
Rxee�B: Pt- ,tt i� ,f'H T+ain�33m> may sign all orders and
checks on behalf of the Authority other than those described in subsections
a and b of the Section,and such orders for checks need not be countersigned.
Section 2. That except as herein above amended,Resolution No. 3 shall remain in full
force and effect.
Passed and adopted at a regular meeting of the Board of Commissioners of the Fort Collins
Housing Authority, held this 21 st day of March,A.D. 2000.
Chairperson
ATTEST:
Secretary