HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 12/19/2000 - RESOLUTION 2000-151 AUTHORIZING THE MAYOR TO ENTE AGENDA ITEM SUMMARY ITEM NUMBER: 32
FORT COLLINS CITY COUNCIL DATE: December 19, 2000
STAFF: Diane Jones
SUBJECT:
Resolution 2000-151 Authorizing the Mayor to Enter into an Intergovernmental Agreement with
Latimer County for the Provision of Social and Human Services for Calendar Year 2001.
RECOMMENDATION:
Staff recommends adoption of the Resolution.
FINANCIAL IMPACT:
Funds in the amount of$369,781 have been appropriated in the General Fund for the provision of
human services in Fort Collins.
EXECUTIVE SUMMARY:
This Resolution authorizes the Mayor to enter into an Intergovernmental Agreement with Latimer
County for the purpose of providing social and human services to the City of Fort Collins for the
2001 calendar year. The intergovernmental agreement allocates funds appropriated in the 2000-2001
budget for these purposes. Since 1981,the City has contracted with Latimer County to allocate and
administer the distribution of human services via the Health and Human Services Community
` Partnerships Program administered by the County. The provisions of this Agreement are outlined
in the contract attached to the Resolution as Exhibit "A" and cover the period of January 1 to
December 31, 2001.
The recommended allocation of the funds among human service agencies participating in the Health
and Human Services Community Partnerships Program was developed by Latimer County's Human
Resource Committee, which includes representation by City staff. This contract with Latimer
County is consistent with the Human Services Policy, adopted in August of 1992, and provides for
services for low-income and disabled persons throughout the city and in Latimer County.
. RESOLUTION 2000-151
OF THE COUNCIL OF THE CITY OF FORT COLLINS
AUTHORIZING THE MAYOR TO ENTER INTO
AN INTERGOVERNMENTAL AGREEMENT WITH LARIMER COUNTY
FOR THE PROVISION OF SOCIAL AND HUMAN SERVICES
FOR CALENDAR YEAR 2001
WHEREAS, the Board of Commissioners of Larimer County, Colorado (the "County")
annually contracts with various human resource agencies to secure a wide variety of social services
for the citizens of the County, including the citizens of the City of Fort Collins; and
WHEREAS,the agencies employed to provide such services are under the supervision of the
County which monitors compliance with such contracts and applicable project funding applications;
and
WHEREAS, the City of Fort Collins consults with the County with regard to individual
funding applications and annually determines which services confer a direct benefit of a reasonably
general character to a significant segment of the City's population,and further determines the amount
of financial support which should be devoted to each; and
WHEREAS, it is in the best interest of the County and the City that all funds for human
services be monitored and administered by a single entity, the County; and
WHEREAS, the City and County desire to enter into an agreement for calendar year 2001,
whereby the County will monitor and administer the funds appropriated by the City for the health
and human services program,in accordance with the allocation of those funds in the agreement;and
WHEREAS,the Council has appropriated for 2001 a total amount for the provision of human
services of Three Hundred and Sixty Nine Thousand Seven Hundred and Eighty One Dollars
($369,781); and
WHEREAS, the Health and Human Services Community Partnership Program Agreement
for 2001, which is attached hereto as Exhibit "A" and incorporated herein by this reference (the
"Agreement),allocates a total amount of Three Hundred and Fourteen Thousand Seven Hundred and
Twelve Dollars ($314,712) to specific payments to be disbursed by the County, Forty Seven
Thousand and Eighty Eight Dollars ($47,088) for a newly established "Emerging Issues Fund" to
be allocated during the year by the administrative Program Review Panel based on established
criteria in response to new requests for funding to meet unanticipated human services needs,and sets
an Administration fee in the amount of Seven Thousand Nine Hundred and Eighty One Dollars
($7,981); and
WHEREAS, the execution of the Agreement is consistent with the City's Human Services
Policy as adopted by Resolution 92-133.
NOW,THEREFORE,BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT
COLLINS as follows:
Section 1. That the provision of social and human services, through the Health and
Human Services Community Partnership Program administered by Latimer County, serves an
important public purpose for the citizens of the City and that the Agreement furthers said public
purpose.
Section 2. That the Mayor be,and hereby is,authorized to enter into the Agreement with
Larimer County for the provision of social and human services for 2001.
Passed and adopted at regular meeting of the Council of the City of Fort Collins this 19th day
of December, A.D. 2000.
Mayor
ATTEST:
City Clerk
EXHIBIT "A"
• Health and Human Services Community Partnerships (HHSCP) Program
CONTACT
THIS CONTRACT, made and entered into this day of 2000, by and
between THE CITY OF FORT COLLINS, COLORADO, a municipal corporation
(hereinafter called the "City"), and THE BOARD OF COUNTY COMMISSIONERS OF
LARMER COUNTY, COLORADO (hereinafter called the "County"):
WITNESSETH:
WHEREAS,the City desires and is able to support human services provided to the
residents of the City and wishes to appropriate funds for human services; and
WHEREAS, the County has an established Health and Human Services Division
which is charged with the administration and monitoring of the County Health and Human
Services Community Partnership Program (HHSCPP) funds; and
WHEREAS, it is in the best interests of the City and the County that all such funds
within the County be administered and monitored by a single entity,with the appropriate
entity being the Health and Human Services Division of Larimer County, Colorado; and
• WHEREAS, the City desires to allocate Three Hundred Sixty Nine Thousand Seven
Hundred Eighty One Dollars ($369,781.00) of its funds to the County for the provision of
human services to City residents during calendar year 2001 by local human service agencies
(hereinafter called"subcontractors") under contract with the County.
NOW, THEREFORE, in consideration of the mutual covenants herein, the parties
agree as follows:
1. Term. This Contract is effective 1 January 2001, and shall continue in full force
and effect for a period of twelve (12) months thereafter and be completed on 31
December 2001.
2. County Duties. The County agrees to provide the City with the following
services:
(a) For the benefit of the City, the County shall contract, but as an
independent contractor and not the agent of the City, with each individual
subcontractor receiving City funds for the provision of human services to City
residents pursuant to the agency's project proposal (hereinafter called
"Project"). Each subcontract shall require that the subcontractor comply with
Section 504 of the Rehabilitation Act of 1973 (29 USC 794), the Americans
with Disabilities Act of 1990 (Public Law 101-336) and the Title VI
2 2001 City and County Contract Cont.
and VII Civil Rights Act of 1964. The County shall require that subcontractors
comply with these acts.
(b) The County shall monitor all such subcontractors under contract with the
County, for the benefit of the City, with respect to each Project, and
administration to ensure the services are provided and administered in
accordance with the subcontractor's Project. In the event the County provides
any or all of the services for which it is responsible under the Contract through
one or more subcontracts, the County will remain responsible for the proper
performance of this Contract, and will include in any such subcontracts
requirements for such insurance coverage, accounting, and audit oversight, and
general subcontractor accountability as may be reasonably necessary to ensure
that such services are provided in accordance with the terms of this Contract.
(c) The County shall tender an annual report to the City detailing the progress
of each Project. The annual report shall be provided for the period of 1
January 2001 through 31 December 2001, by 28 February 2002; and shall
include by way of illustration and not limitation, the following information for
each subcontractor: statistics on services provided, accounting of funds
expended during the period for Project services, County Administration costs
and such other information as the City may require. This obligation shall
survive the termination or expiration of the Contract.
(d) The County shall act for the benefit of the City, but as an independent
contractor and not the agent of the City, in providing technical assistance to all
of the funded subcontractors receiving City funds for the purpose of providing
proper and efficient services to the community.
(e) The County, through its Health and Human Services Division, shall be
responsible for receiving proposals and distributing City funds according to
accepted Projects.
(f) The County shall report the annual funding recommendations of the
HHSCP Program Review Panel to the City to aid the City in determining how
City funds should be allocated for human services in future years.
3. City Duties. The City shall provide for necessary payments, hereunder, as
designated for the various funded Projects, budgeted contingencies and program
administration.
4. Allocation of City Funds. The City funds allocated to the County in the amount
of$369,871.00 for calendar year 2001 shall be disbursed by the County as found
in Attachment "A"to this Contract.
3 2001 City and County Contract Cont.
5. Payment City funds to be allocated to subcontractors, Emerging Issues and
program administration by the County in the sum of Three Hundred Sixty Nine
Thousand Seven Hundred Eighty One Dollars ($369,781.00); or such portion thereof,
as is due for funds actually disbursed or encumbered by the County under the
provisions of Paragraph 4 of this Contract shall be provided to the County in two
installments. The first installment shall be due 8 January 2001 in the amount of Two
Hundred Eight Thousand Four Hundred Thirty Four and 00/100 Dollars
($208,434.00) of which One Hundred Fifty Seven Thousand Three Hundred Fifty Six
and 00/100 Dollars ($157,356.00) will be for direct subcontractor payments,Forty
Seven Thousand Eighty Eight and 00/100 Dollars ($47,088) will constitute the City's
portion of the "Emerging Issues Funds". Emerging Issues Funds are reserved for
unforeseen community needs that arise after the annual proposal period. The
Emerging Lssues Funds shall be awarded by the HHSCP Program Review Panel in
accordance with the generally applicable standards for determining the award of
HHSCP funds, and the County shall contract with recipients of such funds in the
manner and subject to the same conditions and requirements applicable to other
Projects funded pursuant to this Agreement. Any emergent funds remaining after a
given year will be rolled into the following year's total allocation. Three Thousand
Nine Hundred Ninety and 50/100 Dollars ($3,990.50) will constitute payment to the
County for administration during that period. The second and final installment shall
be due 8 June 2001 in the amount of One Hundred Sixty One Thousand Three
Hundred Forty Six and 00/100 Dollars ($161,346) of which One Hundred Fifty Seven
. Thousand Three Hundred Fifty Six and 00/100 Dollars ($157,356.00) will be for direct
subcontractor payments and Three Thousand Nine Hundred Ninety and 50/100
Dollars ($3,990.50) will constitute payment to the County for administration during
that period.
6. Parties Representatives. For the purposes of this Contract, the County hereby
designates the Director of the Health and Human Services Division as its
representative. The City designates the Deputy City Manager as its representative.
7. Conditions of this Contract. It is further agreed by and between the parties,
hereto, as follows:
(a) This Contract may not be enlarged, modified, or altered, except in writing,
signed by the parties as an amendment hereto.
(b) No waiver of any breach of this Contract shall be held or construed to be a
waiver of any subsequent breach hereof.
(c) This Contract and the obligations of the parties hereunder, are expressly
contingent upon the City budgeting and appropriating the funds needed to
• fulfill the City's obligations hereunder.
4 2001 City and County Contract Cont.
(d) In the event that any subcontractor receiving City funds is audited by the
Federal government and deemed ineligible to receive funds because of
noncompliance with Section 504,the Americans with Disabilities Act and/or
the Civil Rights Act, the City shall release the County as to any loss or penalty
resulting from that noncompliance and said agency shall not be provided any
undistributed funds hereunder.
(e) The County shall comply with the Single Audit Act of 1984 and shall
furnish to the City a copy of the single audit report completed by an external
auditor. Said report must be delivered to the City within thirty (30) days of its
completion by the County.
(f) No terms or conditions in this Contract shall constitute a waiver of any
provision of the Colorado Governmental Immunity Act.
S. Notice. For the purpose of providing notice pursuant to this Contract, notice shall
be deemed served on the other parry when deposited postage prepaid in the United
States Mail and forwarded to the following address of the parties hereto:
C=: Deputy City Manager
City of Fort Collins
Post Office Box 580
Fort Collins, CO 80522
COUNTY: Director,Heath and Human Services Division
Latimer County
Post Office Box 1190
Fort Collins, CO 80522
9. Default. Each and every term and condition of this Contract shall be deemed to be
a material element of this Contract. In the event either parry shall fail or refuse to
perform according to the terms of this Contract,such parry may be declared in default
thereof.
10. Remedies Upon Default. In the event a party has been declared in default hereof,
such defaulting parry shall be allowed a period of five (5) days within which to cure
said default. In the event the default remains uncorrected,the party declaring default
may elect to:
(a) terminate the Contract and seek damages;
(b) treat the Contract as continuing and require specific performance; or
(c) avail itself of any other remedy at law or equity. In any action brought to
enforce the provisions hereof, the prevailing parry shall be entitled to recover
its costs and reasonable attorney fees.
5 2001 City and County Contract Cont.
• IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement,
this day of 2000,
CITY OF FORT COLLINS, COLORADO
A Municipal Corporation
ATTEST: Ray Martinez,Mayor
City Clerk
APPROVED AS TO FORM:
C�Izd—�
. Assistant City At6r6ey -
BOARD OF COMMISSIONERS
OF iARtMER COUNTY, COLORADO
LC i k LLJ
L Cheryl Olson, Chair
ATTEST:
County Clerk
\ APPROVED AS TO FORM:
Assistant T
unry Attorney
6 2001 City and County Contract Cont
,ems ATTACHMENT "A" to the Contract
ract ` TSub-contr OTAL
Alternatives to Violence i E 6,155.001 E 0.00 i $ 6,155.00
BASE Camp_ _ _ _ i _ 8,700.001 650.00 ? 9,3_50._0.0_
CASA i 8,550.00 1! 0.00 i 8,550.00
Catholic Charities Northern 17,700.00 1 3,650.66 21,350.00
Center for Community Participation 14,000.00 i 0.00 14,000.00
Children's Clinic 21,500.00 1 0.00 1 21,500.00
Colorado Leal Services 12,240_001 -�- 2,880.001 15,120.00
----- ---- ------
Crossroads Ministry 0.00 15.000.00 . 15,000.00
Crossroads Safehouse 11,250.00 6,875.00 18,125.00
Dial-a-Ride •• 1,950.000 ; 6,525.00 ' 8,475.00
_..s.._.._.._... . -.._..----
Disabled Resource Services 11,325.00 ' 3,675.00 ': 15,000.00
--- a---- _._.—._..i..-.._..-----------------------
Education and Life T_raining Center _ - - 17,600.00 ! _0.00 ': 17,600.00
Elderhaus i12,000.001 -- - 1,100.00 1 13.100_00
FirstCall ServiceNet 16,660.00y - 7,140.00 23,800:00
Food Bank of Larimer County ? 15,800 00 2,100 00 ! 17,900 00
Hope Counseling Center...................- - _.._.._ ____14,637_00 4,838.00 -19,475:00
- _ - -- --
Neigqhbor to Neighbor i 10 500.00 2,250.00 12,750.00
._.._.._A.._.._.._.._.._--_.._-P.__..._._.-_.._.._.._.._.._..___.._ � r.._._.._-_.._._.._._._.__.._.._.-_-._-._.._.._.-_.._--_.._..
Partners 9,000.00 1,005.00 1 10,005.00
._..----- ..._.._..------.._... ----- - - -- --- - ---- ..- _.. --._._.._..•.._.------.._..-------
Project.Self-Sufficiency 17,280.00 r 7,360.00 : 24,640.00
.._--_-._.._.._.._.._.-_-._-----
Respite Care _ _ i 15,120.00 0.00 15,120.00
- .._.._..
00000
RVNA Home Care 6,120.00 5,880.00 12, .
._..---------.._..-----.._.._.._.. - --- - -- -.._._.. -- _.._.._.._.._.. _.
Salud Clinic 150.00 i 10,455.00 10,605.00
------._.._.------- _.._.. - - - - --._.._._._.._.._.. - ._..__....._.._
Sunshine School 7,080.00 i 2,460.00 9,540.00
_.._.-_.._.._.._.._.._.._.._.._.._.._..-__.._.._.._.._.._.._..-- - -- .._.. - - --
_.._.._.. ._......................... -- ..._..--
United Day Care Center 29,100.00 340.00 29,440.00,
Victim Advocacy Collaboration 3,300.00 13,200.00 16,500.00
- --- _.._.._.._.._.._.._.._... - _.._..
VOA/ Home Delivered Meals 11,970.00 ': 3,365.00 ; 15,335.00
_.. -.._.._.._.._.._.._.._.. - .._..-----.._.._.._.._..-.-----'- - - .._._.._.._.. .._.._.._-------._.._.._--_.._..------
VOA/ RSVP 4,500.00 ' 0 00 ' 4,500 00
._.._.._.._.._.._.._.._.._.._.._.._.._.._.._.._.._.._.._.._..-._.._.._.._.._a_..___.._.._.._.._.._.._._.-_--_-._.._.._-i_.._.._.._.._.._._.._.._.._:_._..i.._.._--_-._.._.._.._.._.:_.._..
Women's Center: Child Care Referral 3,925.00 1,075.00 `: 5,000.00
._.._.._-._.._.._.._.._........... ._.._.._.._.. . . .._.. L .. .._.. .._J_.-_.._.._.._.._.._.._.._.._.._.._..1.._.._.._. .. .._.._.._..
Women's Center: Health/Dental Care ' 6,600.00 400.00 7,000.00
_.._.._-._.._.._.._.._... -.._.._.._..-----------.._.._.._.._.._..----' -- - --------.._-._.._.._.._.._.._.._._.._.._....._... --._.._.._.._.._.._.._..
TOTAL Sub contracted Funds: i 314,712.00 102,223.00 j 416,935.00
-- .._.. -.._.._.._.._.._.._..--- - --._.._.._-._.._.._.._..- -- - ------------------.._..----
------------
Emerin� Issues Fund: 47,088.00 11,957.00 59,045.00
- - - - T.._.-.._..---- -•-
___
County Administration_ 7,981.00 ; 2.519.00 i 10,500.00
TOTAL: $ 369,781.00 ; $ 116,699.00 $ 486,480.00