HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 10/17/2000 - SECOND READING OF ORDINANCE NO. 138, 2000, APPROPR AGENDA ITEM SUMMARY ITEM NUMBER: 14
FORT COLLINS CITY COUNCIL DATE: October 17, 2000
STAFF:
Doug Smith
SUBJECT:
Second Reading of Ordinance No. 138,2000,Appropriating Prior Year Reserves and Unanticipated
Revenue in Various Funds and Authorizing the Transfer of Appropriated Amounts Between Funds.
RECOMMENDATION:
Staff recommends adoption of the Ordinance on Second Reading.
EXECUTIVE SUMMARY:
The purpose of the annual clean-up ordinance is to combine dedicated revenues or reserves that need
to be appropriated before the end of the year to cover the related expenses that were not anticipated
and, therefore not included in the 2000 budget. The unanticipated revenue is primarily from fees,
charges, rents, contributions and grants that have been paid to City departments to offset specific
expenses. Prior year reserves are primarily being appropriated for unanticipated operation expenses
from reserves that are set aside for that purpose.
This Ordinance,which was unanimously adopted on First Reading on October 3,2000, appropriates
prior year reserves and unanticipated revenue in various City funds, and authorizes the transfer of
appropriated amounts between funds. The City Charter permits the City Council to provide by
ordinance for payment of any expense from prior year reserves. The Charter also permits the City
Council to appropriate unanticipated revenue received as a result of rate or fee increases or new
revenue sources.
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AGENDA ITEM SUMMARY ITEM NUMBER: 20
FORT COLLINS CITY COUNCIL DATE: October 3, 2000
STAFF:
Doug Smith
SUBJECT:
First Reading of Ordinance No. 138, 2000, Appropriating Prior Year Reserves and Unanticipated
Revenue in Various Funds and Authorizing the Transfer of Appropriated Amounts Between Funds.
RECOMMENDATION:
Staff recommends adoption o e Or i ce o i t Reading
FINANCIAL IMPACT:
This Ordinance increases total City 2000 appropriations by $4,965,052. Of that amount, this
Ordinance increases General 00 r n 27,990. Funding for these
appropriations is $3,534,680 m un ipat r n $yatn�s
5 from prior year reserves, and
$670,587 transferred from of funds. dupli t ropr for transfers between funds are
taken out,the net increase in ap o 5. Inn, appropriations in the amount
of$1,567,792 are being transferred between projects or from operations to a capital or grant project
within the same fund (these items do not increase overall City appropriations).
EXECUTIVE SUMMARY:
Following is a list of funds that make up the increase in appropriations:
General Fund
Unanticipated Revenu $ 905,769
Transfer from Other F s 0 1 y 107,970
Prior Year Reserves 214,251
Sales/Use Tax Fund 1,176,665
Cultural Services and Facilities Fund 96,715
Transportation Services Fund 285,755
Recreation Fund 54,300
Capital Projects Fund 653,523
Open Lands Fund 9,110
Golf Fund 14,591
Water Fund 218,065
Storm Drainage Fund 63,667
Capital Improvement Expansion Fund 107,970
DATE: October 3, 2000 2 ITEM NUMBER: 20
Transit Services Fund 679,701
Light and Power Fund 362,000
Perpetual Care Fund 15,000
The purpose of the annual clean-up ordinance is to combine dedicated revenues or reserves that need
to be appropriated before the end of the year to cover the related expenses that were not anticipated
and, therefore not included in the 2000 budget. The unanticipated revenue is primarily from fees,
charges, rents, contributions and grants that have been paid to City departments to offset specific
expenses. Prior year reserves are primarily being appropriated for unanticipated operation expenses
from reserves that are set aside for that purpose.
This Ordinance appropriates p r year r rues ipa venue in various City funds,and
authorizes the transfer of appr iate unt et een funds The City Charter permits the City
Council to provide by ordinance payme any expense om prior year reserves. The Charter
also permits the City Council to appropriate unanticipated revenue received as a result of rate or fee
increases or new revenue sources. Additionally, it authorizes the City Council to transfer any
unexpended appropriated amounts from one fund to another upon recommendation of the City
Manager provided the purpose for which the transferred funds are to be expended remains
unchanged; or the purpose for which they were initially appropriated no longer exists; or the
proposed transfer is from a fund or capital project account in which the amount appropriated exceeds
the amount needed to accomplish the purpose specified in the appropriation ordinance.
If these appropriations are not prove , e Ci th sk ing to reduce expenditures even
though revenue and reimburs ents ha been a to co r those expenditures.
Several funds require supplemental appropriations for 2000 expenditures.The Background Summary
gives the details for each appropriation.
( BACKGROUND:
A. GENERAL FUND
1. Police Services has recei ve om s c hich needs to be appropriated
to cover the related ex nditu g t e ollows:
$4,143 Chemical Test - A(Alis
16-11- (2)0),the costs of chemical tests
(blood/breath tests) shall be reimbursed directly by the defendant to the law enforcement
agency which performed the test. To date in 2000,$4,143 has been collected by Fort Collins
Police Services under this provision.
$27,966 Police Report Fees-Police reports generate revenue of approximately$5 a report.
This fee is collected to help offset processing costs (i.e., employees' time, photo copier,
supplies). This amount is the total collected through August, 2000.
$600 Dispatch Revenue-Poudre Emergency Communications Center charges a testing fee
for all dispatcher applicants. This fee revenue is used to offset the cost of the testing
materials.
DATE: October 3, 2000 3 ITEM NUMBER: 20
$2,144 Training Revenue (Traffic Unit)-In 2000,the Traffic Unit sponsored a multi-agency
I� program which other agencies paid a total of$2,144 to attend. Police Services will apply this
money to the Traffic Unit training expenses.
$5,515 Training Refunds - Periodically during 2000, Police Services received refunds for
training that was pre-paid and then canceled. The funds will be returned to the original
budget from which the training was paid.
$23,826 CSU Football - Police Officers are assigned to CSU football games to provide
crowd and traffic control. The department has been reimbursed this amount by CSU to help
cover personal services#'6sts*cv0e'T%ri 2 football season.
IF I
$9,742 DARE - The fund re r i fromAc
re School District and DARE-
sponsored events to help er the eri costs ofogram.
I
$5,000 Seatbelt Grant 2000 - The State of Colorado has awarded Fort Collins Police
Services a $5,000 grant for seatbelt enforcement. The $5,000 is used to fund officer
overtime for seatbelt enforcement.
i
$5,000 CHILL Campaign 2000-In conjunction with the Seat Belt Grant,Fort Collins Police
Services has received an additional$5,000 of federal dollars from the State of Colorado. The
funding is to be used fo e e s' practices. Offenses targeted
for citation are reckles rivin , t bel io ioIr eding in construction zones and
school zones, followi to close tc.
$10,000 SWAT Sponsored Training - In October of 2000, the SWAT Unit will host a
training seminar for outside agencies to attend. The tuition received, thus far, for this
upcoming class is $10,000. These funds will be used to offset the expenses of the class and
to buy equipment for the SWAT Unit.
$6,250 K-9 - In 1999 Fort Collins Police Services was awarded a Bulletproof Vest
Partnership grant from the Department of Justice for$6,000 to purchase ballistic vests. The
$6,000 reimbursement fo n s .n 1999 ived 'n 2000. Police Services also
received a$250 donati from 1 b purchase a vest for a K-9. This
money needs to be ap priate ID
t for t expenses.
$2,000 Video Library - In 1999, Police Services received funds from the Department of
Criminal Justice in the amount of $2,000 to purchase a video resource library. The
i
DARE/SRO budget purchased videos for school age drug and alcohol prevention education.
These funds need to be appropriated to cover the video expenses.
i
$3,645 Police Officer Testing Fees - In order for police officers to be hired at Fort Collins
Police Services the applicants are required to take a written exam. Each applicant must pay
a fee to take the test. The tests are costly and these fees reimburse Police Services for the
cost of the exam.
$4,060 Case Related Restitution -In September of 2000, restitution was received from the
District Attorney's office for reimbursement of case related expenses incurred in 1998.
DATE: October 3, 2000 4 ITEM NUMBER: 20
These funds are being deposited into the case related expenditure account for use in future
investigations.
$3,784 CAD Maintenance Reimbursement-With the implementation of the new Computer
Aided Dispatch (CAD) system in 2000, Police received a refund for the portion of unused
maintenance agreement that was pre-paid in 1999. The funds will be used to help cover the
2000 maintenance agreement.
$9,947 Larimer County Drug Task Force Income -During 2000 the Larimer County Drug
Task Force received $4,868 in court restitution and drug surcharge revenue. This revenue
is a cooperative fund a ep '[s o Vk rce participating agencies. In
addition, the task forc eceived 079 1 twf appropriated. These funds are
currently in a reserve the Tas o All ofe funds are needed for the drug
task force supplies and o ling a nses.
$1,000 Bomb Detection Training-Poudre School District agreed to contribute to the training
of two officers as bomb detection officers. The funds will reimburse the City for the training
expense.
$35,288 Insurance Recovery - Throughout the year, Police Services receives monies due
from individual restitution and insurance claims for damage done to Police property. These
funds are used to cover v ' e ' to ce.
FROM: Unanticipate evenue isce n us Police $ 104,675
FROM: Unanticipated a $10,000
FROM: Unanticipated Revenue(Larimer County Drug Task Force)) $4,968
FROM: Unanticipated Revenue (Insurance Recovery/Damages) $35,288
FROM: Prior Year Reserves (Drug Task Force) $ 5,079
FOR: Police Services $ 159,910
2. Facilities has performed work (maintenance, repairs, alterations, and misc. services) for
various city departments on a cost reimbursement basis. This item appropriates the$386,000
billed to those department r he work and-mans.fer%lipt a unt to the Capital Project Fund
-Major Building Mai anc p(ect. a .9.A
FROM: Unanticipated ve ilities Se ices) $ 386,000
FOR: Transfer to Capital Projects Fund $ 386,000
3. $9,100 House Rental -The City of Fort Collins purchased 945 E. Prospect Road as part of
the Prospect/L emay Intersection project. This project has been delayed until the property at
the southwest comer develops. During the interim,the decision was made to rent the house
to discourage vandalism and to have the tenant perform landscape maintenance and pay
utility costs. The rent payments have resulted in unanticipated revenue in the amount of
$9,100 in 2000. These funds include a security deposit and are used to manage rental
properties and to cover upkeep of the property at 945 E. Prospect Road.
$3,367 Building Rental-The City has been leasing space at 405 Canyon since December of
1994. The space was needed for the Human Rights Officer,Neighborhood Coordinator and
staff. The City had not needed all the available space at 405 Canyon until this year;
DATE: October 3, 2000 5 ITEM NUMBER: 20
therefore, a portion of this space was subleased until July of this year. All of the costs
associated with renting this space are paid from the Right-of-Way budget and the
unanticipated revenue from this sublease will help to cover the rental costs for 405 Canyon,
including rent payments, building maintenance, and utility expenses.
$7,750 House Rental-The City purchased 304 and 304 V2 N.Howes in February of this year.
This purchase was made as part of the Civic Center Master Plan. Until the need is identified,
the decision was made to continue renting 304 N.Howes to its current residence. The tenant
is responsible for paying the utility bills and for grounds maintenance. Having a tenant on
site also discourages vandalism. The rental funds are used to manage rental properties and
to cover upkeep of this ope
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$500 House Rental - he p t, e C e Superi ndent lived on site at Grandview
Cemetery. When the supe ender ire , e decision was made not to have an employee
live at the cemetery. Until the land where the house is located is needed for future cemetery
expansion, it was decided to lease the house at 149 Grandview Avenue. The Cemetery staff
asked for property management assistance from the Land Office,and they agreed to pay 5%
of the rent revenue for these services.
FROM: Unanticipated Revenue (House Rental) $ 17,350
FROM: Unanticipated Revenue (Building Rental) $ 3,367
FOR: Right-of-Way $ 20,717
4. The Human Rights Of a has re 'ved 3 m unanti pated revenue from participants of
the Multicultural Com e 1 sprin ese funds will be used to cover
expenses for the upcoming retreat in November and to cover general operating expense of
the Human Rights Office.
The Human Rights Office also has Incentive Savings reserves in the amount of$21,559 that
are requested for appropriation. These funds will be used for hardware upgrades, office
furniture, and remodeling expenses. Both computers used by the Human Rights Office are
over three years old and are experiencing recurrent problems. These computers will be
replaced. In addition,the n Ri and i hb rh od . urces Offices have acquired
additional conference offi ace 0 C o T additional funds will be used to
remodel the space to a it m func n to ase necessary office furniture.
FROM: Unanticipated Revenue (Retreat Fees) $ 4,353
FROM: Prior Year Reserves (Savings Incentive- Human Rights) $ 21,559
FOR: Multicultural Commission $ 4,353
FOR: Human Rights Office $ 21,559
5. The Neighborhood Resources Office has Savings Incentive reserves from personnel
vacancies and salary savings. These funds are requested for appropriation for equipment
upgrades and building remodeling expenses. Two employees are using computers that are
experiencing recurrent problems. These computers will be replaced.In addition,the Human
Rights and Neighborhood Resources Offices have acquired additional conference and office
space at 405 Canyon. The additional funds will be used to remodel the space to make it more
functional.
DATE: October 3, 2000 6 ITEM NUMBER: 20
FROM: Prior Year Reserves (Savings Incentive- Neighborhood Res.) $ 14,643
FOR: Neighborhood Resources $ 14,643
6. The existing Development Tracking System (DTS) database server needs to have its disk
storage system upgraded to allow for additional capacity to accommodate planned software
upgrades and to implement mirroring of the server's disk drives. These upgrades are
required to improve the performance and reliability of the system. In addition to the new
drives for the server, several obsolete computers in the Building and Zoning Department
need to be replaced.
FROM: Prior Year Re es m R a D ) $15,000
FOR: Development acking stem $15,000
7. Current Planning receives nds fro eve opers who pay Planning to mail their Affected
Property Owner notices. These mailings notify the property owners of neighborhood
meetings and scheduled hearings on site development plans. In 2000, $7,253 has been
received and needs to be appropriated to help cover the cost of supplies and postage for the
mailings.
FROM: Unanticipated Revenue (Neighborhood Compatibility Fees) $ 7,253
FOR: Current Planning $ 7,253
8. Natural Resources has(nditure
oAlis
ar yites
which need to be appropriated
to cover the related exg esllows:
$25,000 - Grant funds received by the Weld/Larimer/Rocky Mountain National Park
(WLRMNP)Clean Cities Coalition from the United States Department of Energy to be used
as rebates and incentives to buyers of alternative-fuel vehicles in Weld and Larimer counties.
The WLRMNP Clean Cities Coalition is a group comprised of governments,businesses and
individual that encourages clean-burning,alternative transportation fuels that reduce carbon
monoxide and surface ozone levels.
$1,750 -Funds have been e'ved m the 4leo]4ado est Kits. These funds will be
used for education an a pu a of di aYe'd
s
$3,000 - These f i nt o tions from members of the
Weld/Larimer/Rocky Mountain National Pazk Clean Cities alternative fuels coalition. They
have given this money to the coalition to support alternative fuel vehicle education and
outreach.
$4,000-These funds were received from the U.S.Department of Energy to conduct one or
more alternative fuel workshops during 2000.
$20,000 - Revenue received from the Colorado Department of Public Health and
Environment, Laboratory and Radiation Services Division, for radon test kits, mitigation
workshops, data collection, and education.
GATE: October 3, 2000 7 ITEM NUMBER: 20
$1,117 - This is revenue received from the Colorado Springs Clean Cities program as
reimbursement for copying costs, and personal service expenses incurred for writing a
Sustainable Development Challenge Grant Proposal.
$10,818 - This is revenue received from the WLRMNP Clean Cities Coordinator and the
WLRMNP Clean Cities coalition for expenses incurred at a Clean Cities Workshop held at
the Holiday Inn and for funding the coordinator position.
$200 - The funds are a contribution received from the Natural Fuels Company. The funds
will go toward expenses incurred at the Alternative Fuels Vehicle Show held at the Foothills
Fashion Mall. Aff
$1,160 - These registr on fe s ere ei d from p icipants at two radon mitigation
workshops sponsored by atura esources Department. The fees helped defray the cost
of materials, training, and meals for the workshops.
FROM: Unanticipated Revenue (Natural Resources Misc.) $42,045
FROM: Unanticipated Revenue (Natural Resources Grants) $ 25,000
FOR: Alternative Fuel Grant $ 25,000
FOR: Natural Resources Programs $42,045
9. $8,328 4th of July - Paz to r 4th of July budget. The total
cost of the celebratio or 2 as $ ,8 a Maintenance 2000 budget has
$54,213 designated f the cel ation s item re ests $6,203 from the 4th of July
reserve and $2,125 fro Ila re a colle from the event to help cover the
cost of the celebration.
$59,950 Lifecycle Projects -Parks Maintenance has projects in their lifecycle program that
are scheduled for completion in 2000, such as the replacement of lights and poles at City
Park's north ballfield and the renovation of the City Park restrooms . The lifecycle program
is a plan for the replacement of parks infrastructure. The funds needed are available in Parks
Maintenance prior year Lifecycle reserves.
FROM: Prior Year RCven
f Ju $ 6,203
FROM: Prior Year Ri cycle $59,950
FROM: Unanticipate o 1 Y $ 2,125
FOR: Parks Maintenance $ 68,278
10. Information Technology is requesting the following items from unanticipated revenue,
savings incentive reserves and equipment replacement reserves:
$11,689 Video Production for Larimer County - The City has an intergovernmental
agreement with Larimer County to provide video production assistance. The funds received
from the county will be used for hourly salaries paid for these services.
DATE: October 3, 2000 8 ITEM NUMBER: 20
$35,635 Information Technology(IT)Operations-In 2000,the labor market adjustment for
Information Technology employees was 9%. The 2000 budget included a 3% increase,but
this left the department with a shortfall. This appropriation from IT incentive savings
reserves will be used to offset part of the shortfall.
$49,552 Oracle Licensing-In 1998,the City went to a network-wide approach to licensing
Oracle database software. In November 1999,in order to rapidly take advantage of discounts
being offered by Oracle, the IT Department front-ended the total organizational cost for
Oracle licensing in 2000. Earlier this year, the various departments who use Oracle database
licenses were billed for their share of the annual cost, and revenues were collected. The
purpose of this request ' o r mjrs*e'�V ent om these revenues. The funds
will be used for furthe pplicat' dev p d ort for a variety of General Fund
needs.
$15,600 GroupWise Licenses-The IT Department purchased 150 GroupWise licenses in
2000 in order to keep pace with the growth in users of the e-mail system. Departments will
reimburse the IT Department for additional licenses. This request appropriates e-mail
equipment reserves to cover the cost of the licenses.
$41,665 Computer Support-Several Departments contract with the Information Technology
Department for computer support. This item requests the appropriation of these revenues to
pay for the two contract to r th' upport.
$46,000 Customer In ation stem I upport The TT Department has provided
support and maintenan th i ustom formation System pending the
transition to the new Banner system which will be supported by Platte River Power
Authority. This item requests the appropriation of this unanticipated revenue to provide
funding for contractual assistance in the application, network and systems areas.
FROM: Unanticipated Revenue (IT) $ 148,906
FROM: Prior Year Reserves (Savings Incentive - IT) $ 35,635
FROM: Prior Year Reserves (Equipment Replacement-E-Mail) $ 15,600
FOR: Information Tech $ 200,141
11. The City Attomey'skiceis re estin PMay
$2, from Incentive Savings reserves
for the purchase of w o ute oft s year, Municipal Court changed
computer software programs to allow access to police records and ticket information. The
computer equipment used by the Municipal Court Prosecutors was not adequate to support
this new software program. Therefore, this purchase of two new computers is necessary.
FROM: Prior Year Reserves (Savings Incentive-City Attorney) $ 2,874
FOR: City Attorney Services $ 2,874
12. In 2000,Advance Planning received$233 from document sales and$2,800 from demolition
review fees. All of these funds are requested for appropriation to be used to cover printing
costs incurred this year and for the cost of administration of the demolition review process.
DATE: October 3, 2000 9 ITEM NUMBER: 20
In 1999, the Via Lopez housing project applied for partial development fee rebates for
affordable housing units. The total amount of the rebate was $80,931, and $72,608 was
distributed in 1999 for units that sold. The remaining funds, $8,323, are currently in the
Affordable Housing Trust Fund Reserves. In 2000 the remaining units were sold,therefore
$8,323 is being requested for appropriation for the rebates of the development fees.
FROM: Prior Year Reserves (Affordable Housing Trust Fund) $ 8,323
FROM: Unanticipated Revenue $ 3,033
FOR: Advance Planning $ 11,356
13. In 1997,funds were ap prt d e u t D dwards Financial System. The
City has received a fi check inthe a e ent lease purchase funds. These
funds are needed to he cove cost t system. addition, administrative fees are
transferred from the Capi prov ents xpansion and to the General Fund for future
financial system payments. (See N.1.)
FROM: Unanticipated Revenue $ 77 025
FROM: Transfer from Capital Expansion Fund $ 107,970
FOR: Finance System $ 184,995
14. The City of Fort Collins Office of Emergency Management has received a grant for$4,240
from the State of Color ce r e t. The grant will help the City
provide a series of tr ' ng a c es fo i is o four major trailer parks. These
classes are provided t educate iidre i railer p with irrigation ditches or lakes
nearby, on proper mitig ' ch a tions t e during dangerous events.
FROM: Unanticipated Revenue (Grant) $ 4,240
FOR: Office of Emergency Management Grant $ 4,240
15. Forestry has received$30,241 from insurance claim settlements as a result of damages to city
trees. These funds are requested for appropriation to be used to replace and repair trees that
were destroyed or damaged. The replacement trees will be in various City parks, along
streets, and in medians.
FROM: Unanticipate evenue sur e ery) $ 30,241
FOR: Forestry and H 'cul e $ 30,241
16. Earlier this year a new copier was purchased to replace the old City Hall West copier. The
replaced copier was seven years old and had become unreliable, resulting in numerous
service calls and frequent down time. The final price of the replacement copier, after the
discount and trade in of the old machine, was$55,385. The 2000 budget includes $26,000
for copier purchases. Remaining funds of $29,385 are requested from equipment
replacement reserves set aside for future copier purchases.
FROM: Prior Year Reserves (Equipment Replacement-Copiers) $ 29,385
FOR: Replacement Copier $ 29,385
DATE: October 3, 2000 10 ITEM NUMBER: 20
B. SALES AND USE TAX FUND
1. The adopted 2000 budget estimated a 7% increase in 2000 sales tax collections over 1999
estimated collections. Sales tax collections through August 2000 are approximately 8.8%
over actual 1999 collections for the same period of time. This item transfers$828,992 from
the Sales and Use Tax Fund to the General Fund. This item does not appropriate the
$828,992 for expenditure in the General Fund. The total will be held in General Fund
reserves.
This item also transfers $347,673 from the Sales and Use Tax Fund to the Capital Projects
Fund for the three Buil ' it o s s 15,891 to each of the programs
-Community Enhance ents,N ral ks, Streets and Transportation). The
$347,673 will not be a opria a or e n ture and$ 15,891 will be held in each Capital
Projects Fund balance fo ommu y En emen s, atural Areas and Parks, and the
Streets and Transportation Building Community Choices programs.
FROM: Unanticipated Revenue (Sales Tax) $1,176,665
FOR: Transfer to the General Fund $828,992
FOR: Transfer to 0.25 cent BCC Community Enhancements 115,891
FOR: Transfer to 0.25 cent BCC Natural Areas and Parks 115,891
FOR: Transfer to 0.25 cent BCC Streets and Transportation 115,891
C. CULTURAL SERVAS and10.4rC1
1. Throughout the year se ce' dona ' from the Fort Fund, Exhibit
Sponsorship, Germans from Russia (GFR) Tours, volunteer (ANFRM) lunch sales, and
Museum rentals. These donations will be used to cover the expenses incurred in providing
the Boxelder Summer Schoolhouse Program, reimbursement of Museum expenses,
additional Museum programming, and to replenish the Museum exhibits fund.
FROM: Unanticipated Revenue (Tuition and Donations) $ 15,325
FOR: Museum Programming Reimbursement $ 15,325
2. The Museum was awCda ' ge P epi
C e tion Assessment Program grant
from the Institute of Librs ( ) in June 2000. The grant is a
"non-competitive"grs ui nmatc g funds. The grant funds,totaling
$6,030,will be utilized to hire three 1MLS approved conservators to evaluate the Museum's
artifact collection and historic buildings. The final report will outline and prioritize
conservation needs and will be used as a supporting document to secure future grants to
address these needs.
FROM: Unanticipated Revenue (Grant) $ 6,030
FOR: Museum Projects $ 6,030
3. The purpose of the Art in Public Places(APP)program is to levy and set aside for public art
an amount equivalent to I%of every eligible capital project that costs in excess of$250,000.
DATE: October 3, 2000 11 ITEM NUMBER: 20
This item authorizes for transfer to the Cultural Services and Facilities Fund the following
amounts to be used for art on three City projects.
Transfer $19,202 from the Capital Projects Fund Streets Facility Expansion project.
FROM: Transfer from the Capital Projects Fund $ 19,202
FOR: Art in Public Places $ 19,202
Transfer$16,984 from the Capital Projects Fund Civic Center Transit Center project.
FROM: Transfer from a 't roj is n $ 16,984
FOR: Art in Public aces $ 16,984
'Transfer$9,174 from the tghbor d Par and Fun iramont Park project.
FROM: Transfer from the Neighborhood Parkland Fund $ 9,174
FOR: Art in Public Places $ 9,174
4. Due to increased rental usage at the Lincoln Center, user expenses have increased
accordingly. If rental use continues high throughout the remainder of the year, additional
appropriations will be needed. This item appropriates unanticipated revenue from rental user
fees to offset rental exp t of
FROM: Unanticipate evenue ser PY $ 30,000
FOR: Lincoln Cente xp $ 30,000
D. TRANSPORTATION SERVICE FUND - TRAFFIC OPERATIONS
1. The Traffic Construction Program is Traffic Operation's "Work for Others" program.
Expenditures for traffic signal work, traffic calming projects and installation of signs and
pavement markings are tracked within this account and billed out to other city departments,
municipalities and developments.
An additional approp ' ono $ 01 s e to complete two unanticipated
traffic signal projects signin nd st i ects. a signalization projects are at the
intersections of Lemay M n 'a a ay and Li oln. The appropriation will cover
labor, materials, and equipment needed to complete these projects.
This request appropriates funds from Traffic Operations unanticipated revenue in the amount
of$190,000 in the Traffic Operations budget.
FROM: Unanticipated Revenue (Traffic Construction) $ 190,000
FOR: Traffic Operations Traffic Construction Program $ 190,000
DATE: October 3, 2000 12 ITEM NUMBER: 20
E. TRANSPORTATION SERVICES FUND- TRANS. DEMAND MGMT. (TDM)
1. A total of$8,620 in federal Congestion Mitigation and Air Quality funds that were included
in the 2000 contract with the Colorado Department of Transportation, to be used for the
Local TDM,were reallocated for the purpose of providing an interactive informational kiosk.
The total budget for the kiosk is$39,400,consisting of$32,619 in CMAQ funds and$6,781
in local matching funds. The Transit Services Fund is contributing$8,620 to reimburse the
Local TDM program. This item appropriates the funds transferred from the Transit Services
Fund to the Local TDM budget.
FROM: Transfer from r s' e s n $ 8,620
FOR: Local TDM enses $ 8,620
2. The City's Bikeways Pro rece d money from a sale of bike month t-shirts, bike
helmet sales,bike locker sales and miscellaneous contributions. This item requests that the
revenue received be appropriated and used by the Bikeways Program as reimbursement for
expenses incurred and for additional programming.
FROM: Unanticipated Revenue (Sales and Miscellaneous) $ 1,536
FOR: Local TDM Bikeways Expenses $ 1,536
3. This item appropriates r T Enhanced Business Outreach
Program. This item uests the e e ei a appropriated and used for the
purchase of "Drive Dollar in fu a support o the Enhanced Business Outreach
Program.
FROM: Unanticipated Revenue (Miscellaneous) $ 200
FOR: Local TDM Enhanced Business Outreach Expenses $ 200
4. The City's Regional TDM programs received money from the sale of bike-month t-shirts.
This item requests that the revenue received be appropriated in the Regional TDM budget
as reimbursement for expenses incurred and additional programming.
FROM: Unanticipated even isce us $ 221
FROM: Unanticipate evenue ikew k rts) $ 3,755
FOR: Regional TD ve n x se $ 221
FOR: Regional TDM Business/Employer Outreach Expenses $ 3,755
5. The City of Greeley is subsidizing a shuttle from Fort Collins/Loveland to Downtown
Greeley. The City's Regional TDM VanGo program will receive $13,600 from the City of
Greeley for providing the shuttle service. This item requests that the revenue received be
appropriated in the Regional TDM VanGo budget as reimbursement for the expenses
incurred in running the shuttle.
FROM: Unanticipated Revenue (Miscellaneous) $ 13,600
FOR: Regional TDM VanGo Expenses $ 13,600
DATE: October 3, 2000 13 ITEM NUMBER: 20
6. One of the vans in the VanGo Program was involved in an accident. This item appropriates
funds received from the insurance claim settlement filed on the accident.
FROM: Unanticipated Revenue (Insurance Recovery) $ 6,878
FOR: Regional TDM VanGo Expenses $ 6,878
F. TRANSPORTATION SERVICES FUND - STREETS DEPARTMENT
1. A total of$60,765 was included in the 2000-2001 Budget, to provide for a Public Nuisance
Coordinator position. The position was needed to implement the City's Public Nuisance
Ordinance adopted by M un ter 's un were initially budgeted in the
General Fund Neighb ood Re urces o Ho er,the position, now being called
a code compliance cas anag d pr r are being anaged in the Streets Department,
Health and Safety Progra . his t au ortzes the ransfer of appropriations from the
General Fund to the Streets Department for appropriation therein to be used to fund the code
compliance case manager position.
FROM: Transfer from the General Fund $ 60,765
FOR: Streets Department (Health and Safety) $ 60,765
G. TRANSPORTATION SERVICES FUND - PARKING
1. Gates were damagedColth rvic Pages
in cture and the Old Town Parking
Structure. The partie for ha paid for the incidents. This item
appropriates the reve mnt ' Civic Center Parking Structure
and Old Town Parking Structure operating budgets for repairs.
FROM: Unanticipated Revenue (Insurance Recovery) $ 180
FOR: Civic Center Parking Structure Expenses $ 60
FOR: Old Town Parking Structure Expenses $ 120
H. RECREATION FUND
The Recreation Divi ' n ad i ters v al st to revenue accounts for various
programs. The follow items 4)a spec expenditures from unanticipated
revenue and restricted ry e bli d r these s ial revenue accounts.
I
1. Prior year reserves for Alternative Programs, available in the Recreation Fund, will be
appropriated through this item and used to help purchase a lift van for the adaptive recreation
program area. Grant funding is also being pursued to help offset the cost of the vehicle.
FROM: Prior Year Reserves (Alternative Programs) $ 6,800
FOR: Alternative Programming $ 6,800
2. The funds appropriated in this item will be used to cover the cost of the expansion of the
I� RAD Van to a year-round program,to help underwrite the costs of the increase in the number
DATE: October 3, 2000 14 ITEM NUMBER: 20
of summer basketball teams, and for the expansion of the haunted house at the Youth
Activity Center.
FROM: Unanticipated Revenue (Northside) $ 13,000
FOR: Youth Programming $ 13,000
3. Prior year reserves for Youth will be appropriated through this item and used to purchase
youth football equipment.
FROM: Prior Year Reserves (Youth) $ 4,000
FOR: Youth Sports $ 4,000
4. Prior year reserves fo e F ill P ated rough this item and used for the
procurement of replacem arm als.
FROM: Prior Year Reserves (The Farm) $ 500
FOR: The Farm $ 500
5. The Recreation Division is requesting an appropriation of$30,000 from Recreation Fund
prior year reserves for personal service needs. In 2000, a job audit of several Recreation
positions resulted in employee increases which exceeded the 3% labor market adjustment
included in the 2000 bu h to cover the personal services
shortfall.
FROM: Prior Year Res is r' u $ 30,000
FOR: Recreation Operations $30,000
I. CAPITAL PROJECTS FUND
1. In 1994,the City escrowed monies for the right-of-way easement acquisition for the railroad
pertaining to the Schrader Oil Property. A total of$8,376 is being repaid from the escrow
to the City. The City needs to appropriate the revenue received in the Downtown Railroad
Track Consolidation capi roject rei urseme of x enses incurred.
FROM: Unanticipate eve own road $ 8,376
FOR: Downtown Ra ad a Co li tion Pro' t $ 8,376
2. An agreement was reached with various property owners for the City to design and construct
the curb, gutter, and pavement to their properties in conjunction with the Pavement
Management Program. The City has received $5,262 from the owners of the properties to
cover there portion of the cost of the repairs. The revenue needs to be appropriated into the
project.
FROM: Unanticipated Revenue (Property Owner Contributions) $ 5,262
FOR: Pavement Management Program $ 5,262
DATE: October 3, 2000 15 ITEM NUMBER: 20
3. A 1985 GMC S 15 pick-up truck used in the Pavement Management Program was sold at
auction for$1,436. This item appropriates the revenue received from the sale of the vehicle
in the Pavement Management Program budget
FROM: Unanticipated Revenue (Auctions and Sales) $ 1,436
FOR: Pavement Management Program $ 1,436
4. The Pavement Management Program has vehicles that qualify for the alternative fuel rebate
program. To date,the program has received a total of$1,725 from the Colorado Department
of Transportation. This item appropriates the revenue in the Pavement Management
Program.
FROM: UnanticipatedGeven ]te iv uel Reb s) $ 1,725
FOR: Pavement Man Pro m $ 1,725
5. The Poudre School District entered into an agreement with the City to share in a portion of
the construction of Cherry Street adjacent to Putnam Elementary School. The School District
portion, agreed upon, is $22,615. This item appropriates the revenue received from the
School District in the project budget.
FROM: Unanticipated Revenue (Contributions) $ 22,615
FOR: Pavement Man t P $ 22,615
6. The Mountain Vista B ge,loc AV d just IL a Anheu r-Busch on Mountain Vista Drive,
was repaired to impro u ic' y of th dge. This project qualified for
reimbursement from the State's Special Highway Committee. This item appropriates the
unanticipated revenue from the State in the Capital Projects Fund Minor Street Capital
project.
FROM: Unanticipated Revenue (Contributions) $ 51,092
FOR: Minor Street Capital $ 51,092
7. This item appropriates f s fro ' sura ce clai ett a ents received in the Capital
Projects Fund. The i dent f whi t Ci r ' bursed occurred in the Minor
Streets capital project.
FROM: Unanticipated Revenue (Insurance Recovery) $ 10,111
FOR: Minor Street Capital $ 10,111
8. The Taft Hill Road at Overlook Project received additional funds from the Fort
Collins/Loveland Water District for completion of a water line to be constructed as part of
the Project. The revenue received needs to appropriated in the project.
FROM: Unanticipated Revenue (Contributions) $ 70,668
FOR: Taft Hill Road at Overlook Project $ 70,668
DATE: October 3, 2000 16 ITEM NUMBER: 20
9. Facilities has performed work(maintenance,repairs,alterations,and miscellaneous services)
for various departments and has billed these departments for the work. Item A.2. of this
ordinance appropriates $386,000 for transfer from the General Fund to the Capital Projects
Fund,Major Building Maintenance capital project. This item appropriates those funds in the
Capital Projects Fund where it will be used for facility maintenance projects.
FROM: Transfer from the General Fund $ 386,000
FOR: Major Building Maintenance $ 386,000
10. The City purchased buildings and farm land associated with the Nix Natural Area acquisition
in January 1997. The y r e' s r al c m e buildings and farm land as a
result of the purchase. is item prop t nan ated revenue from rental income
to be used for the Nat Are ital o t.
FROM: Unanticipated Revenue (Other Rents and User Charges) $ 3,385
FOR: Natural Areas Project $ 3,385
11. The City purchased farm land associated with the Hazaleus Natural Area acquisition in
1999. The City receives rental income from the farm land as a result of the purchase. This
item appropriates the unanticipated revenue from rental income to be used for the Natural
Areas capital project.
FROM: Unanticipate even ther n Us arges) $ 8,450
FOR: Natural Are roject $ 8,450
oe
12. This item appropriates funds from insurance claim settlements received in the Capital
Projects Fund. The incidents for which the City was reimbursed occurred in the Natural
Areas capital project.
FROM: Unanticipated Revenue (Insurance Recovery) $ 3,675
FOR: Natural Areas Project $ 3,675
13. The City received a don a ' rom Pod Rive Tru totaling $5,763. The donated
revenue will be used to ild t ing 'er th i b d Ponds. This item appropriates
the unanticipated reve a in the atura pital ject for construction of the pier.
FROM: Unanticipated Revenue (Contributions) $ 5,763
FOR: Natural Areas Project $ 5,763
14. The City built a prairie dog buffer zone between the homes at Paragon Estates and the Fossil
Creek natural area. The Paragon Estates Community Association reimbursed the City for the
work done. This item appropriates the unanticipated revenue received, totaling $2,968, in
the Natural Areas capital project.
FROM: Unanticipated Revenue(Miscellaneous) $ 2,968
FOR: Natural Areas Project $ 2,968
DATE: October 3, 2000 17 ITEM NUMBER: 20
15. Donations were received from Go Colorado Legacy Grant members (Latimer County, City
of Greeley,Estes Valley Recreation and Park District,etc.)to help defray expenses of a tour
and lunch at Sylvan Dale Ranch for GOCO Board members with the purpose of viewing the
projects funded by the GOCO Legacy Grant. This item appropriates the unanticipated
revenue in the Natural Areas project.
FROM: Unanticipated Revenue (Miscellaneous) $ 125
FOR: Natural Areas Project $ 125
16. The City has received $10,000, representing a refund of earnest money from La Farge
(Western Mobile)fort o ry r e isi n. The contract was terminated
by mutual agreement This it appr e r ue in the Natural Areas capital
project.
IL
FROM: Unanticipated Revenue (Miscellaneous) $ 10,000
FOR: Natural Areas Project $ 10,000
17. City Council has approved appropriations of approximately $2.4 million to design and
construct a modern roundabout at the intersection of State Highway 14 and Lemay Avenue.
Item M.2. requests an appropriation of $61,872 from Storm Drainage Fund prior year
reserves for transfer to the Capital Projects Fund to cover the cost of storm drainage
improvements associate he Y
ghway 14 and Lemay Avenue
roundabout. This ite prop s tho s ' Projects Fund State Highway
14 and Lemay Avenu tersect proj t ee
FROM: Transfer from the Storm Drainage Fund $ 61,872
FOR: State Highway 14 and Lemay Avenue Intersection Project $ 61,872
I OPEN LANDS FUND
1. The City purchased open space associated with the McMurray Pond Natural Area(Ackerman
Court) acquisition in June 1998. The City receives rental income from two existing mobile
home owners located in ural a. eme cal r the City to assist the tenants
for up to two years i eir 1 tion f s. hi 'te appropriates the unanticipated
revenue from rental in me to used d penes.
FROM: Unanticipated Revenue (Other Rents and User Charges) $ 6,345
FOR: Open Lands Expenses $ 6,345
2. The City received $200 for a sewer easement granted to the South Fort Collins Sanitation
District on the Ute Snowy Ridge property purchased jointly with Latimer County and the
City of Loveland in 1997. This item appropriates the unanticipated revenue to be used for
Open Lands expenses.
FROM: Unanticipated Revenue (Other Rents and User Charges) $ 200
• FOR: Open Lands Expenses $ 200
DATE: October 3, 2000 18 ITEM NUMBER: 20
3. The City purchased land and a building located at 3301 E. Prospect from the MBI
Corporation using tax revenues received from Larimer County's open space initiative.The
City has received rental income,totaling$2,565,from the property and this item appropriates
the unanticipated revenue to be used for Open Lands expenses.
FROM: Unanticipated Revenue (Other Rents and User Charges) $ 2,565
FOR: Open Lands Expenses $ 2,565
K. GOLF FUND
1. In 1999, $40,000 was ro 'Oppain
o a sts in the Golf Fund operating
budget. Apo rtion of Bond re p out of the Golf Capital Projects.
An appropriation of$ 591 i rior ye serves to reimburse Golf Capital
Project for Bond Issuance osts
FROM: Prior Year Reserves $14,591
FOR: Golf Expenses $14,591
L. WATER FUND
1. This item requests an additional appropriation of$218,065 from prior year reserves in the
Water Fund. The appro w' s d co -meter installation crew for the
Mandatory Metering P gram. F ds ar v ab in aterFund's reserves. The Water
Fund has adequate res es to c er th priation.
FROM: Prior Year Reserves $ 218,065
FOR: Meter Conversion Program $ 218,065
M. STORM DRAINAGE FUND
1. The Storm Drainage Fund has received $1,795 in unanticipated revenue from a
reimbursement for work done for Larimer County pursuant to the West Vine
Intergovernmental Agree (IG TVye
ting appropriations from the
Drainage and Detentio udg pay itional appropriations will be
used for West Vine I minor ital.
FROM: Unanticipated Revenue (Miscellaneous Revenue) $ 1,795
FOR: West Vine IGA Minor Capital $ 1,795
2. This item requests an additional appropriation of$61,872 from prior year reserves in the
Storm Drainage Fund to be transferred to the Capital Projects Fund. Item I.17. appropriates
the transfer from the Storm Drainage Fund. These funds will be used to cover the cost of
storm drainage improvements in connection with the construction of the Highway 14 and
Lemay roundabout. Latimer County will repay the cost of the improvements to the City after
they have their own stormwater fees in place. Funds are available in the Storm Drainage
Fund's reserves. The Storm Drainage Fund has adequate reserves to cover the appropriation.
DATE: October 3, 2000 19 ITEM NUMBER: 20
FROM: Prior Year Reserves $ 61,872
is FOR: Transfer to Capital Projects Fund $ 61,872
N. CAPITAL IMPROVEMENT EXPANSION FUND
1. This item appropriates administrative fees earned in the Capital Improvement Expansion
Fund and authorizes those fees for transfer to the General Fund to be used for the purchase
of the finance computer system (See A. 13.).
FROM: Prior Year Reserves $ 44,320
FROM: Unanticipated ven m F s $ 63,650
FOR: Transfer to
General and $ 107,970
O. TRANSITSERVI ES
1. In the preparation of the 2000 budget, staff projected the City would receive $775,350 in
Section 5309 Federal Transit Administration federal grant funds in the Transit Fund to create
the final design and site prep work at the CSU Transit Center that is located on the CSU main
campus. The amount of the federal grant that actually was awarded is$1,044,589. This item
will appropriate an additional$269,239 in unanticipated federal grant funds and$67,310 for
local match from Transit Services Prior Year Reserves.
FROM: UnanticipateCeen ectio 9 unds) $ 269,239
FROM: Prior Year R $ 67,310
FOR: Transit ServiC nter) $ 336,549
2. The City applied for a Federal Transit Administration (FTA)Job Access Grant to continue
to service the corridor from downtown, along Colorado Highway 14,to I-25 and back. The
City was awarded $164,076 in federal funds to continue this service. The local match is
$164,076. The City was awarded$66,000 from Latimer County Human Services Temporary
Assistance to Needy Families(TANF)program to be used toward the local match. This item
appropriates$230,076 in unanticipated revenue from the federal and county grant funds and
$98,076 from Transit Sery1rges.FundLrior Y az Reserves.
FROM: Unanticipatedevenue rant n $ 230,076
FROM: Prior Ye az Re es $ 98,076
FOR: Transit Services Fund Expenses $ 328,152
3. This item appropriates $10,000 from unanticipated revenue in the Transit Services Fund.
The City was awarded $10,000 from the Office of Aging. The funds will be used towards
the local match for the rural Dial-A-Ride program that provides rural medical trips to
individuals age 60 plus.
FROM: Unanticipated Revenue (Contributions) $10,000
FOR: Dial-A-Ride Program $10,000
DATE: October 3, 2000 20 ITEM NUMBER: 20
4. This item appropriates$5,000 from unanticipated revenue in the Transit Services Fund. The
City was awarded $5,000 from Larimer County Human Services. The funds will be used
towards the local match for the rural Dial-A-Ride program.
FROM: Unanticipated Revenue (Contributions) $5,000
FOR: Dial-A-Ride Program $5,000
P. LIGHT AND POWER FUND
1. The Light and Power Fund has received $362,000 in unanticipated revenue from
contributions in aid of st t' a i Y
ations are needed for electric
system additions for n develo ent. rte
truction for new development
and [he contributions llect or t have exceeded 2000 budget
estimates.
i
FROM: Unanticipated Revenue (Contributions in Aid of Construction) $362,000
FOR: Light and Power Expenses $362,000
Q. PERPETUAL CARE FUND
1. This item appropriates $15,000 in unanticipated revenue in the Perpetual Care Fund. This
request increases the Tr o ri e e Care Fund. Interest earnings
on Perpetual Care invUnthe
a tran e d th etery Fund each year. Interest
earnings have increase year a interest r increases by the Federal Reserve.
An increase of$15,00cc re sinter ings for 2000 in the Perpetual
Care Fund and will allow all the earnings to be transferred to the Cemetery Fund.
FROM: Unanticipated Revenue (Interest Earnings) $15,000
FOR: Perpetual Care Fund $15,000
R. TRANSFERS OF APPROPRIATIONS BETWEEN FUNDS
Article V,Section 10,oft i Ch ran izes City(Council,upon recommendation
of the City Manager, rans r ex d an ythensferred
bered appropriations from one
fund to another provid that th urpos o funds are to be expended
remains unchanged.
1. The Storm Drainage Fund requests the transfer of $12,500 from the Canal Importation
Project (Rodeo Detention Pond) to the Storm Drainage Fund budget to cover the costs of
approximately two years of landscape maintenance for the Rodeo Detention Pond. The
Canal Importation Project has appropriations of approximately $500,000 which are
unexpended and unencumbered.
FROM: Canal Importation Basin Project(Rodeo Detention Pond) $12,500
TO: Storm Drainage Expenses $12,500
DATE: October 3, 2000 21 ITEM NUMBER: 20
2. The Storm Drainage Fund requests the transfer of$1,502,000 from the Canal Importation
Basin Project to the Poudre RiverBasin Project,Developer Repays Project and the Old Town
Basin Project. This is a transfer of existing unspent and unencumbered appropriations
between projects. The purpose of the original appropriations no longer exists. The transfer
is requested due to the reprioritization of various Storm Drainage project improvements.
FROM: Canal Importation Basin Project $1,502,000
TO: Poudre River Basin Project $200,000
TO: Developer Repays Project $550,000
TO: Old Town Basin Project $752,000
3. Appropriations fromCJTruc o ildi ommunityChoicescapitalproject
were transferred to a , titl h ortheast ruck Route Relocation project,via
Ordinance No. 29,20iona ppropna ions,to mg$8,292,are available from the
original project upon completion of the access control plans. This item authorizes the
transfer of the remaining appropriations from the Northeast Truck Route project to the
Northeast Truck Route Relocation project.
FROM: Northeast Truck Route Project $ 8,292
TO: Northeast Truck Route Relocation Project $ 8,292
4. City Council passed Or ' N 00, appropriating $45,000 in
the Capital Projects d D own JnnDevel
ter ovements capital project. The
$45,000 represents a tr fer fro e D ment Authority. The funds should
have been appropriate ' e rsect' en
ovation project. This item
authorizes the transfer of appropriations,totaling$45,000,from the Downtown Civic Center
Improvements project to the Downtown Intersection Renovation project in the Capital
Projects Fund.
FROM: Downtown Civic Center Improvements Project $ 45,000
TO: Downtown Intersection Renovation Project $ 45,000