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HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 11/18/2003 - ITEMS RELATING TO THE APPROPRIATION OF MISCELLANEO ITEM NUMBER: 9 A-C AGENDA ITEM SUMMARY DATE: November 18, 2003 FORT COLLINS CITY COUNCIL STAFF: Rita Davis SUBJECT Items Relating to the Appropriation of Miscellaneous Revenues for Police Services. RECOMMENDATION Staff recommends adoption of the Ordinances on First Reading. FINANCIAL IMPACT The City has received the following grants for Police Services: 1. A $3,000 grant from the Colorado Department of Transportation for the Colorado Click It or Ticket"November Mobilization" 2003 campaign for the enforcement of seat belt laws. 2. A grant in the amount of $62,259 from the U.S. Department of Justice, Local Law Enforcement Block Grant (LLEBG) program for the procurement of equipment and technology related to basic law enforcement functions. This grant requires a cash match of $6,918 which will be met by the existing Police Service budget. 3. A grant in the amount of$47,195 from the Colorado Division of Criminal Justice, for the continuation and of the Restorative Justice Program. A cash match of$5,244 is required and will be met by the Municipal Court budget. EXECUTIVE SUMMARY A. First Reading of Ordinance No. 157,2003,Appropriating Unanticipated Grant Revenue in the General Fund for the Police Services Safety Belt Program. B. First Reading of Ordinance No. 158, 2003, Appropriating Unanticipated Grant Revenue in the General Fund for Police Services and Authorizing the Transfer of Matching Funds Previously Appropriated in the Police Services Operating Budget to the Grant Project. C. First Reading of Ordinance No. 159, 2003, Appropriating Unanticipated Grant Revenue in the General Fund forthe Youth Community/Family Conferencing and Restore Programs and Authorizing the Transfer of Matching Funds Previously Appropriated in the Municipal Court Operating Budget to the Grant Project. November 18, 2003 -2- Item No. 9 A-C Click It or Ticket "November Mobilization" 2003 Campaien Fort Collins Police Services has been awarded a grant from the Colorado Department of Transportation in the amount of$3,000. This grant will fund overtime costs associated with the enforcement of Colorado's seat belt laws. No cash match is required. The grant period is for November 17, 2003 through December 1, 2003. Local Law Enforcement Block Grant Fort Collins Police Services has been awarded a grant from the U. S. Department of Justice, Local Law Enforcement Block Grant program (LLEBG)in the amount of$62,259 for the procurement of equipment and technology related to basic law enforcement functions. A local cash match of$6,918 is required and will be met by the existing Police Services budget. The grant funds will be used to purchase computer equipment that is compatible with the new CAD/RMS system. These funds should purchase approximately 25 computers. A condition of the grant is that input be sought from an Advisory Board.The Advisory Board makes a non-binding recommendation to the U.S. Department of Justice on the use of the funds. The Advisory Board, consisting of representatives from local law enforcement (Chief Harrison), prosecutor's office (Stu VanMeveran), court system (Judge Kathleen Lane), public school (Ellyn Dickmann),and non-profit agency active in crime prevention or treatment(Scoot Crandall—TEAM Fort Collins and Pam McCracken — CSU Center for Drug and Alcohol Education), reviewed the project, and supported the proposed use of the grant funds. In addition, a Public Hearing was held on September 26, 2003, to receive comments from Fort Collins citizens regarding the proposed use of the grant funds. No one attended the public hearing and no comments were received. Documentation on the Advisory Board meeting and Public Hearing was sent to the U.S.Department of Justice and final notice of grant award was received on October 1, 2003. Office of Juvenile Justice.Division of Criminal Justice Wh Grant A grant in the amount of$47,195 has been received from the Colorado Division of Criminal Justice (DCJ) for salaries associated with the operation of the Youth Community/Family Conferencing (restorative justice) and Restore Programs. Restorative justice is an alternative method of holding youth offenders accountable for their actions by arranging meetings between the offender and the victim to develop appropriate consequences for the offense. By making youth offenders aware of the impacts of their actions,Criminal Justice Officials are optimistic that these offenders will be less likely to repeat those actions. A $5,244 cash match is required and will be met by the existing Municipal Court budget. The grant period is from October 1, 2003 to September 30, 2004. ORDINANCE NO. 157, 2003 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROPRIATING UNANTICIPATED GRANT REVENUE IN THE GENERAL FUND FOR THE POLICE SERVICES SAFETY BELT PROGRAM WHEREAS, the City of Fort Collins Police Services has been awarded a grant in the amount of$3,000 from the Colorado Department of Transportation; and WHEREAS,the money will be used to pay overtime costs associated with the enforcement of Colorado's seat belt laws; and WHEREAS,Article V,Section 9,of the Charter of the City of Fort Collins permits the City Council to make supplemental appropriations by ordinance at any time during the fiscal year, provided that the total amount of such supplemental appropriations, in combination with all previous appropriations for that fiscal year,does not exceed the then current estimate of actual and anticipated revenues to be received during the fiscal year; and WHEREAS, City staff has determined that the appropriation of the Colorado Department of Transportation grant funds, as described herein, will not cause the total amount appropriated in the General Fund to exceed the current estimate of actual and anticipated revenues to be received in that fund during the fiscal year. NOW,THEREFORE,BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS that there is hereby appropriated from unanticipated grant revenue in the General Fund the sum of THREE THOUSAND DOLLARS ($3,000) for expenditure in the General Fund for Police Services Safety Belt Program. Introduced, considered favorably on first reading, and ordered published this 18th day of November, A.D. 2003, and to be presented for final passage on the 2nd day of December, A.D. 2003. Mayor ATTEST: City Clerk Passed and adopted on final reading this 2nd day of December, A.D. 2003. Mayor ATTEST: City Clerk ORDINANCE NO. 158, 2003 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROPRIATING UNANTICIPATED GRANT REVENUE IN THE GENERAL FUND FOR POLICE SERVICES AND AUTHORIZING THE TRANSFER OF MATCHING FUNDS PREVIOUSLY APPROPRIATED IN THE POLICE SERVICES OPERATING BUDGET TO THE GRANT PROJECT WHEREAS, the City of Fort Collins Police Services has been awarded a grant under the United States Department of Justice,Local Law Enforcement Block Grant program ("LLEBG") in the amount of$62,259; and WHEREAS, the LLEBG funds are to be used for the procurement of equipment and technology related to basic law enforcement functions; and WHEREAS, the grant funds will be used to purchase approximately 25 computers that are compatible with the new Computer Aided Dispatch/Records Management System; and WHEREAS,the LLEBG program required that an Advisory Board be formed to review the use of the grant funds and make a non-binding recommendation to the United States Department of Justice on the agency's use of the funds; and WHEREAS, an Advisory Board was formed consisting of representatives from local law enforcement, the prosecutors's office, the court system, the public schools, and a non-profit agency active in crime prevention or treatment; and WHEREAS,the Advisory Board reviewed the project and supported the proposed use of the LLEBG funds; and WHEREAS,the grant requires$6,918 of City matching funds, which have been included in the 2003 Police Services budget for this purpose and are available for transfer to the Police Services LLEBG project; and WHEREAS, Article V, Section 9, of the Charter of the City of Fort Collins (the "Charter") permits the City Council to make supplemental appropriations by ordinance at any time during the fiscal year,provided that the total amount of such supplemental appropriations,in combination with all previous appropriations for that fiscal year, does not exceed the then current estimate of actual and anticipated revenues to be received during the fiscal year; and WHEREAS,City staff has determined that the appropriation of the United States Department of Justice, Local Law Enforcement Block Grant funds as described herein will not cause the total amount appropriated in the General Fund to exceed the current estimate of actual and anticipated revenues to be received in that fund during the fiscal year; and WHEREAS,Article V, Section 10, of the Charter authorizes the City Council to transfer by ordinance any unexpended and unencumbered amount or portion thereof from one project to another project, provided that the purpose for which the transferred funds are to be expended remains unchanged. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That there is hereby appropriated from unanticipated grant revenue in the General Fund the sum of SIXTY-TWO THOUSAND TWO HUNDRED AND FIFTY-NINE DOLLARS ($62,259) for expenditure in the General Fund for Police Services equipment and technology related to basic law enforcement functions. Section 2. That the unexpended appropriated amount of SIX THOUSAND NINE HUNDRED EIGHTEEN DOLLARS ($6,918) is authorized for transfer from the Police Services operating budget in the General Fund to the Police Services LLEBG project for equipment and technology related to basic law enforcement functions and appropriated therein. Introduced, considered favorably on first reading, and ordered published this 18th day of November,A.D.2003,and to be presented for final passage on the 2nd day of December,A.D.2003. Mayor ATTEST: City Clerk Passed and adopted on final reading this 2nd day of December, A.D. 2003. Mayor ATTEST: City Clerk ORDINANCE NO. 159, 2003 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROPRIATING UNANTICIPATED GRANT REVENUE IN THE GENERAL FUND FOR THE YOUTH COMMUNTIT/FAMILY CONFERENCING AND RESTORE PROGRAMS AND AUTHORIZING THE TRANSFER OF MATCHING FUNDS PREVIOUSLY APPROPRIATED IN THE MUNICIPAL COURT OPERATING BUDGET TO THE GRANT PROJECT WHEREAS, the City of Fort Collins Police Services has been awarded a grant from the Colorado Division of Criminal Justice in the amount of $47,195 for salaries associated with the continued operation of the Youth Community/Family Conferencing(restorative justice)and Restore Programs; and WHEREAS, restorative justice is an alternative method of holding youth offenders accountable for their actions by arranging meetings between the offender and the victim to develop appropriate consequences for the offense; and WHEREAS,the grant requires$5,244 of City matching funds,which have been included in the 2003 Municipal Court budget for this purpose and are available for transfer to the Youth Community/Family Conferencing and Restore project; and WHEREAS, Article V, Section 9, of the Charter of the City of Fort Collins (the "Charter") permits the City Council to make supplemental appropriations by ordinance at any time during the fiscal year,provided that the total amount of such supplemental appropriations,in combination with all previous appropriations for that fiscal year, does not exceed the then current estimate of actual and anticipated revenues to be received during the fiscal year; and WHEREAS, City staff has determined that the appropriation of the Colorado Division of Criminal Justice grant funds as described herein will not cause the total amount appropriated in the General Fund to exceed the current estimate of actual and anticipated revenues to be received in that fund during the fiscal year; and WHEREAS, Article V, Section 10,of the Charter authorizes the City Council to transfer by ordinance any unexpended and unencumbered amount or portion thereof from one project to another project, provided that the purpose for which the transferred funds are to be expended remains unchanged. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That there is hereby appropriated from unanticipated grant revenue in the General Fund the sum of FORTY-SEVEN THOUSAND ONE HUNDRED AND NINETY-FIVE DOLLARS ($47,195) for expenditure in the General Fund for the Youth Community/Family Conferencing and Restore Programs. Section 2. That the unexpended appropriated amount of FIVE THOUSAND TWO HUNDRED FORTY-FOUR DOLLARS($5,244)is authorized for transfer from the Municipal Court operating budget in the General Fund to the Youth Community/Family Conferencing and Restore grant project and appropriated therein. Introduced, considered favorably on first reading, and ordered published this 18th day of November,A.D. 2003,and to be presented for final passage on the 2nd day of December,A.D.2003. Mayor ATTEST: City Clerk Passed and adopted on final reading this 2nd day of December, A.D. 2003. Mayor ATTEST: City Clerk