HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 10/21/2003 - SECOND READING OF ORDINANCE NO. 134, 2003, APPROPR ITEM NUMBER: 9
AGENDA ITEM SUMMARY DATE: October 21, 2003
FORT COLLINS CITY COUNCIL
STAFF: Doug Smith
SUBJECT
Second Reading of Ordinance No. 134,2003,Appropriating Prior Year Reserves and Unanticipated
Revenue in Various Funds and Authorizing the Transfer of Appropriated Amounts Between Funds.
RECOMMENDATION
Staff recommends adoption of the Ordinance on Second Reading.
EXECUTIVE SUMMARY
This Ordinance,which was unanimously adopted on First Reading on October 7,2003,appropriates
prior year reserves and unanticipated revenues in various funds to cover expenses that were not
anticipated,and therefore not included in the 2003 budget. Item B.3. includes an appropriation from
Cultural Services&Facilities Fund-Museum prior year reserves for additional costs associated with
the new entrance to the Museum. The appropriation in the Museum's budget needs to be transferred
to the Capital Projects Fund-Museum Entrance Reorientation project and appropriated therein. This
ordinance has been amended between First and Second Reading to authorize the transfer of$21,758,
appropriated in the Museum's budget to the Capital Projects Fund-Museum Entrance Reorientation
project.
ORDINANCE NO. 134, 2003
OF THE COUNCIL OF THE CITY OF FORT COLLINS
APPROPRIATING PRIOR YEAR RESERVES AND
UNANTICIPATED REVENUE IN VARIOUS CITY FUNDS
AND AUTHORIZING THE TRANSFER OF APPROPRIATED
AMOUNTS BETWEEN FUNDS OR PROJECTS
WHEREAS, Article V, Section 9 of the Charter of the City of Fort Collins, (the
"Charter") permits the City Council to appropriate by ordinance at any time during the fiscal
year such funds for expenditure as may be available from reserves accumulated in prior years,
notwithstanding that such reserves were not previously appropriated; and
WHEREAS, Article V, Section 9, of the Charter also permits the City Council to make
supplemental appropriations by ordinance at any time during the fiscal year, provided that the
total amount of such supplemental appropriations, in combination with all previous
appropriations for that fiscal year, does not exceed the then current estimate of actual and
anticipated revenues to be received during the fiscal year; and
WHEREAS, Article V, Section 10, of the Charter authorizes the City Council to transfer
by ordinance any unexpended and unencumbered amount or portion thereof from one fund or
capital project to another fund or capital project, provided the purpose for which the transferred
funds are to be expended remains unchanged; and
WHEREAS, the City has prior year reserves, excess revenue, and unanticipated revenue
available to appropriate; and
WHEREAS, the City wishes to provide for the expenditures listed below and the City
Manager recommends that these expenditures be made.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF
FORT COLLINS that the following funds are hereby authorized for transfer and appropriated for
expenditure for the purposes stated below:
A. GENERAL FUND
1. APP. FROM: Unanticipated Revenue (Miscellaneous Police) $ 62,636
APP. FROM: Unanticipated Revenue (Insurance Recovery) $ 18,865
APP. FROM: Prior Year Reserves (Equipment Replacement) $ 35,629
FOR: Police Services $ 117,130
2. APP. FROM: Unanticipated Revenue (Camera Radar) $ 300,000
FOR: Camera Radar and Red-Light Camera Systems $ 300,000
1
3. APP. FROM: Unanticipated Revenue (House Rental/Prop.Mgmt.) $ 27,698
FOR: Real Estate Services $ 27,698
4. APP. FROM: Prior Year Reserves (Equipment Replacement) $ 25,000
FOR: Development Tracking System $ 25,000
5. APP. FROM: Prior Year Reserves (Savings Incentive) $ 35,000
FOR: Administrative Services - Administration $ 35,000
6. APP. FROM: Unanticipated Revenue (Grant Proceeds) $ 20,454
APP. FROM: Unanticipated Revenue (Natural Resources) $ 4,179
FOR: Natural Resources Clean Air Grant Project $ 20,454
FOR: Natural Resources $ 4,179
7. APP. FROM: Prior Year Reserves (Library Donations) $ 4,281
FOR: Library Services $ 4,281
8. APP. FROM: Unanticipated Revenue (House Rental) $ 26,530
APP. FROM: Unanticipated Revenue (CDBG) $ 80,000
FOR: Advance Planning $ 106,530
B. CULTURAL SERVICES AND FACILITIES FUND - MUSEUM
1. APP. FROM: Unanticipated Revenue (Donations) $ 49,604
FOR: Museum Programming Reimbursement $ 49,604
2. APP. FROM: Unanticipated Revenue (Program Fees) $ 15,595
FOR: Museum Operations $ 15,595
3. APP. FROM: Museum Prior Year Reserves $ 39,373
FOR: Museum Operations (Various) $17,615
FOR: Transfer to the Capital Projects Fund $ 21,758
C. CULTURAL SERVICES & FACILITIES FUND - LINCOLN CENTER
1. APP. FROM: Transfer from the Capital Projects Fund $ 6,587
FOR: Art in Public Places $ 6,587
APP. FROM: Transfer from the Capital Projects Fund $ 3,980
APP. FROM: Transfer From the Neighborhood Parkland Fund $ 3,000
FOR: Art in Public Places $ 6,980
APP. FROM: Transfer from the Golf Fund $ 5,720
FOR: Art in Public Places $ 5,720
2
2. APP. FROM: Unanticipated Revenue (Donations) $ 250
FOR: Art-in-Public Places Expenses $ 250
D. TRANSPORTATION SERVICES FUND - TRANSPORTATION PARKING/
PLANNING
1. APP. FROM: Prior Year Reserves $ 17,400
FOR: Transportation Planning Expenses $ 17,400
E. TRANSPORTATION SERVICES FUND - ENGINEERING
1. APP. FROM: Prior Year Reserves $ 6,227
FOR: Engineering Expenses $ 6,227
2. APP. FROM: Prior Year Reserves $ 4,405
FOR: Engineering Expenses $ 4,405
F. TRANSPORTATION SERVICES FUND - TRAFFIC
1. APP. FROM: Unanticipated Revenue (Traffic Construction) $ 100,000
FOR: Traffic Construction Expenses $ 100,000
G. RECREATION FUND
1. APP. FROM: Prior Year Reserves (Older Adults) $ 1,770
FOR: Adult Programming $ 1,770
2. APP. FROM: Unanticipated Revenue (Youth) $ 3,000
FOR: Youth Programming $ 3,000
3. APP. FROM: Prior Year Reserves (Adopt an Animal) $ 5,000
APP. FROM: Unanticipated Revenue (Adopt an Animal) $ 2,000
FOR: Lee Martinez Farm Expenses $ 7,000
H. CAPITAL PROJECTS FUND
1. APP. FROM: Unanticipated Revenue (Auction& Misc. Sales) $ 1,747
FOR: BCC - Pavement Management Program $ 1,747
2. APP. FROM: Unanticipated Revenue (Insurance Recovery) $ 973
FOR: BCC - Pavement Management Program $ 973
APP. FROM: Unanticipated Revenue (Insurance Recovery) $ 170
FOR: Pedestrian Accessibility $ 170
3
3. APP. FROM: Unanticipated Revenue (Building Rental) $ 6,480
FOR: BCC - Mason Transportation Corridor $ 6,480
4. APP. FROM: Unanticipated Revenue (House Rental) $ 10,018
FOR: Operation Services Facility $ 10,018
5. APP. FROM: Unanticipated Revenue (Miscellaneous) $ 208,289
FOR: BCC -Natural Areas Project $ 208,289
6. APP. FROM: Unanticipated Revenue (Miscellaneous) $ 5,474
FOR: BCC -Natural Areas Project $ 5,474
7. APP. FROM: Unanticipated Revenue (Miscellaneous) $ 1,285
FOR: BCC—Natural Areas Project $ 1,285
8. APP. FROM: Unanticipated Revenue (Miscellaneous) $ 7,500
FOR: BCC -Natural Areas Project $ 7,500
9. APP. FROM: Unanticipated Revenue (Other Rents & User Charges) $ 3,500
FOR: BCC -Natural Areas Project $ 3,500
10. APP. FROM: Unanticipated Revenue (Other Rents & User Charges) $ 17,330
FOR: BCC -Natural Areas Project $ 17,330
11. APP. FROM: Unanticipated Revenue (Miscellaneous) $ 44,129
FOR: BCC -Natural Areas Project $ 44,129
12. APP. FROM: Unanticipated Revenue (Miscellaneous Fees) $ 535,919
FOR: BCC -Natural Areas Project $ 535,919
13. APP. FROM: Unanticipated Revenue (Other Rents & User Charges) $ 1,150
FOR: BCC -Natural Areas Project $ 1,150
14. APP. FROM: Transfer from the General Fund $ 80,000
FOR: BCC - Gardens on Spring Creek Project $ 80,000
15. APP. FROM: Transfer from the Cultural Services &Facilities Fund $ 21,758
FOR: Museum Entrance Project $ 21,758
L CAPITAL LEASING CORPORATION FUND
1. APP. FROM: Prior Year Reserves $ 2,200
FOR: Trustee Fees $ 2,200
4
J. NEIGHBORHOOD PARKLAND FUND
1. APP. FROM: Unanticipated Revenue (Contributions) $ 209
FOR: Edora Park - Skate Park Project $ 209
K. CONSERVATION TRUST FUND
1. APP. FROM: Unanticipated Revenue (Miscellaneous) $ 1,100
FOR: Fossil Creek Trail Project $ 1,100
2. APP. FROM: Unanticipated Revenue (Miscellaneous) $ 500
FOR: Fossil Creek Trail Project $ 500
3. APP. FROM: Unanticipated Revenue (Contributions) $ 2,250
FOR: Trail Acquisition and Development Project $ 2,250
L. SELF INSURANCE FUND
1 . APP. FROM: Prior Year Reserves $ 462,000
FOR: Self Insurance Claims and Premiums $ 462,000
M. GOLF FUND
1 . APP. FROM: Unanticipated Revenue (Interest Earnings) $ 1,020
FOR: Capital Improvements $ 1,020
N. TRANSFERS OF APPROPRIATED FUNDS TO OTHER FUNDS
1. TRANSFER FROM: Natural Resources Operations $ 5,114
TO: Natural Resources Clean Air Grant Project $ 5,114
Introduced, and considered favorably on first reading, and ordered published this 7th day
of October, A.D. 2003, and to be presented for final passage on the 21 st day of October, A.D.
2003.
Mayor
ATTEST:
City Clerk
5
Passed and adopted on final reading this 21st day of October, A.D. 2003.
Mayor
ATTEST:
City Clerk
6
AGENDA ITEM SUMMARY ITEM NUMBER: 17
FORT COLLINS CITY COUNCIL DATE: October 7, 2003
STAFF:
Doug Smith
SUBJECT:
First Reading of Ordinance No. 134, 2003, Appropriating Prior Year Reserves and Unanticipated
Revenue in Various Funds and Authorizing the Transfer of Appropriated Amounts Between
Funds.
RECOMMENDATION:
Staff recommends adoption of the rdin ding
FINANCIAL IMPACT:
This Ordinance increases tot a 0 o s'� $2297,426. Of that amount, this
Ordinance increases General and 20 app do b 0,272. Funding for the entire
amount of these appropriatio is $1,5 ,854 o unanticip ted revenue, $638,285 from prior
year reserves, and $99,287 Iran erred from-ot er ds. If duplicate appropriations for transfers
between funds are taken out, the net increase in appropriations is $2,198,139. In addition,
appropriations in the amount of $5,114 are being transferred from operations to a grant project
within the General Fund (this item does not increase overall City appropriations).
EXECUTIVE SUMMARY:
Following is a list of funds that p t crerpnaons:ap
General Fund
Unanticipated Revenue e $540,362
Prior Year Reserves, Prior to 2002 (Savings Incentive & 99,910
Equipment Replacement Reserves)
Cultural Services &Facilities Fund 124,109
Transportation Services Fund 128,032
Recreation Fund 11,770
Capital Projects Fund 923,964
Capital Leasing Corporation Fund 2,200
Neighborhood Parkland Fund 209
Conservation Trust 3,850
Self-Insurance 462,000
Golf Fund 1,020
DATE: ITEM NUMBER:
The purpose of the annual clean-up ordinance is to combine dedicated revenues or reserves that
need to be appropriated before the end of the year to cover the related expenses that were not
anticipated and, therefore not included in the 2003 budget. The unanticipated revenue is
primarily from fees, charges, rents, contributions and grants that have been paid to City
departments to offset specific expenses. Prior year reserves are primarily being appropriated for
unanticipated operation expenses from reserves that are set aside for that purpose.
This Ordinance appropriates prior year reserves and unanticipated revenue in various City funds,
and authorizes the transfer of appropriated amounts between funds. The City Charter permits the
City Council to provide by or n kam
nPditionally
enrom prior year reserves. The
Charter also permits the City ouncil tro atici d revenue received as a result of
rate or fee increases or new venuees '[ authorizes the City Council to
transfer any unexpended appropriate d n s from-one fu o another upon recommendation
of the City Manager provided the purpose for which the transferred funds are to be expended
remains unchanged; or the purpose for which they were initially appropriated no longer exists; or
the proposed transfer is from a fund or capital project account in which the amount appropriated
exceeds the amount needed to accomplish the purpose specified in the appropriation ordinance.
If these appropriations are not approved, the City will have to reduce expenditures even though
revenue and reimbursements have been received to cover those expenditures.
Several funds require suppCach
rope do f 2 xpenditures. The Background
Summary gives the details top riati
BACKGROUND:
A. GENERAL FUND
1. Fort Collins Police Services (FCPS) has received revenue from various sources which
needs to be appropriated to cover the related expenditures. A listing of these items
follows:
$21,000 Private Foun ion o tion T e ' n oundation donated $21,000 in
2003 to the Restorat a Justi prog fu will be used for developing a
strategy to increase re al so r an o d and tra' volunteers for the program. This
funding will also be used o develop an ev ation process for the program. All of these
activities are independent and in addition to the basic services covered by the Restorative
Justice Program Grant, received last year.
$14,010 Training Revenue - In 2003, Fort Collins Police Services sponsored training
events which other agencies paid to attend. By sponsoring these training events, Fort
Collins Police received free or reduced registration for FCPS employees. This revenue
will be used to cover the cost of sponsoring the training and training materials.
$18,865 Insurance Recovery - Throughout the year, Police Services receives monies due
from individual restitution and insurance claims for damage done to Police property.
These funds are used to cover the cost of vehicle repair and maintenance.
c o er ,
DATE: ITEM NUMBER: 17
$22,322 Vendor Refunds — During 2003 miscellaneous revenue was received for the
cancellation of services and the return of merchandise. This total is made up of money
received for subscription cancellations, tuition refunds for classes not attended and
miscellaneous product returns where checks were received rather than a vendor credit. A
large portion of this credit, $11,800, was a refund from the Motorola Corporation for
maintenance on 800 MHz radios that were exchanged for newer models.
$5,304 CAD Maintenance Reimbursement — Fort Collins Police Services provides
records management system maintenance for Colorado State University, CSU then pays
FCPS for the services r e Ins n ?enYlice
a Systems department to help
cover the cost of perfo ing the ervice
$35,629 800MHz Radio Lease Purch se P equipment reserve holds
revenue brought in from Poudre Fire Authority for their portion of the 800 MHz radio
project. Police Services makes the payment for the whole system, including Poudre Fire
Authority's portion. This draw from the equipment reserve is necessary to fund the lease
purchase payment for 2003. The annual payment of $299,629 is $35,629 more than the
current ongoing budget of$264,000.
FROM: Unanticipated Revenue (Miscellaneous Police) $ 62,636
FROM: Unanticipated Revenue (Insurance Recove $ 18,865
FROM: Prior Year Re ves Qte
Pay $ 35,629
FOR: Police Service: $ 117,130
2. In the 2003 Budget, revenue frmera radar and red-light camera programs was
projected to be $600,000. Through mid-September the revenue from these programs has
already exceeded the $600,000 projection. This item requests the appropriation of an
additional $300,000 of unanticipated camera radar and red-light camera revenue for the
remainder of 2003. These funds will be used for the contract for the traffic cameras and
other expenses related to the use of camera radar and red-light camera systems.
FROM: Unanticipated Revenue (Camera Radar) $ 300 000
FOR: Camera Radar t $ 300,000
3. $8,700 House Rental he it FJoJoPhyij
45 East Prospect Road as part
of the Prospect/Lemayntersecti n has been delayed until the
property at the southwest corner develops. During the interim, the decision was made to
rent the house to discourage vandalism and to have the tenant perform landscape
maintenance and pay utility costs. The rent payments have resulted in unanticipated
revenue in the amount of $8,700 in 2003. These funds are used to manage rental
properties and to cover upkeep of the property at 945 East Prospect Road.
$13,008 House Rental - The City purchased 304 and 304 1/2 North Howes as part of the
Civic Center Master Plan. Until a need is identified for this site, the decision was made
to continue leasing the residence and the shop. Both tenants are responsible for paying
the utility bills and for grounds maintenance. The rental funds are used to manage rental
properties and to cover upkeep of this property.
DATE: ITEM NUMBER:
$550 Property Management- The house at the Grandview Cemetery was formerly used as
a residence for the Cemetery Superintendent. This house is no longer used for employee
housing. Until the land where the house is located is needed for future cemetery
expansion, it was decided to lease the house at 149 Grandview Avenue. Real Estate
Services is providing property management services and receives 5% of the rent revenue
for these services.
$900 Property Management - Fleet Services purchased 812 North Shields Street to be
used as access and parking for the future Operations Services facility. Prior to
construction of this faknre
' ivy Ne 't wi b en he ant is responsible for utilities
and yard upkeep. Restate rvice s ing roperty management services and
receives 10% of the revenp r th e s vices.
$3,820 Property Management - The Affordable Housing Land Bank Program purchased
the property at 3620 Kechter Road last year and the property at 1506 West Horsetooth
Road this year. The properties will be held by the Land Bank Program for five (5) years.
In the interim, the property will be leased with the tenants responsible for utilities and
grounds maintenance. Real Estate Services is providing property management services
and receives 10% of the rent revenue.
$720 House Rental - T e-p�pe 49- u olle e Avenue was purchased for
future use by Trans p ation ice [il e 0 y is needed, the house will
continue to be rented th the t nt re for ut ties and yard maintenance.
FROM: Unanticipated Revenue (House Rental/Property Mgmt.) $ 27,698
FOR: Real Estate Services $ 27,698
4. Data network system replacement and wiring upgrades within 281 North College Avenue
are being made in conjunction with remodeling that building. Funds are requested from
the Development Tracking System (DTS) equipment replacement reserve to pay a portion
of the replacement and upgrade costs that are appropriately allocated to the DTS program.
This work is necessary to support the continued reliable operation of the DTS system
within 281 No Coll e Avep
FROM: Prior Year Res��ve�Ov
R lacement $ 25,000
FOR: Development Track ng $ 25,000
5. An appropriation of $35,000 is needed for Administrative Services - Administration
personal services expenses. In early 2003, an Assistant City Manager left the city and
was paid termination pay which included a large leave balance. The 60% prorated
program share of the termination pay along with the salary required for an Administrative
Services Intern will be covered by an appropriation from the Administrative Services
Savings Incentive reserve.
FROM: Prior Year Reserves (Savings Incentive) $ 35,000
FOR: Administrative Services - Administration $ 35,000
6. Natural Resources received a grant from the State of Colorado Department of Public
Health and Environment under their Colorado Community-Based Clean Air Grant
uctot)
DATE: er 7, 2003
ITEM NUMBER:
Program in the amount of $20,454. The grant period is from August 2003 through June
2004. The required grant match of $5,114 is available from existing Natural Resource
appropriations for clean air (see Section M). The grant will be used to fund the City's
Climate Wise pollution prevention program.
The City of Fort Collins Natural Resources department received $4,179 from Larimer
County for enforcement of the new smoking ordinance. These funds will be used for
training and enforcement of the new smoking ordinance.
FROM: Unanticipated eventie0irG
to ed $ 20,454
FROM: Unanticipate evenueou - s) $4,179
FOR: Natural Resou es Clea roject $ 20,454
FOR: Natural Resourc $4,179
7. The Fort Collins Public Library has received donations from various sources in 2002.
These funds are now in the Library Donation reserve and need to be appropriated to cover
the related expenditures. A list of these donations follows:
$3,151 - In 2002 the Sheila Fortune Foundation awarded the library $5,000 to provide
ongoing programs for children, utilizing disadvantaged youth when possible. These
funds were used in 200 to pro e pr r ms in accordance with the Foundations
specifications. This it requ s the r ria n t remaining $3,151 to be used in
2003 to fund the rema ing proj t exp e
$289 - The library receives bequests and donations, some of which are handled through
the Fort Collins Community Foundation. From time to time, interest payments are made
to the library. This item requests the appropriation of $289 that was used in 2003 for
promotional advertising.
$841 - The library periodically receives partial reimbursement for software, hardware,
and databases shared by Front Range Community college at the Harmony Library. This
item requests the appropriation of $841 that was used for additional hourly staff hours in
2003 to launch ProspeCrve
x rid ele 7 erlib loan system.
FROM: Prior Year Rei ary D• a ns $4281
FOR: Library Servic $4,281
8. The City of Fort Collins, Advance Planning Department has been awarded a grant in the
amount of $80,000 from the Community Development Block Grant (CDBG) funds for
the Northside Neighborhoods Subarea Plan. These funds will be combined with $65,000
appropriated in the Advance Planning Department's 2003 budget for this Plan. This item
requests the appropriation of the $80,000 from CDBG.
Advance Planning has received rent revenue in the amount of $26,530 from houses
located on properties purchased for the Land Bank. The revenue is needed to reimburse
the Land Bank program for the cost incurred for maintenance and repairs on these
properties.
,
DATE: October ITEM NUMBER: 17
FROM: Unanticipated Revenue (House Rental) $ 26,530
FROM: Unanticipated Revenue (CDBG) $ 80,000
FOR: Advance Planning $ 106,530
B. CULTURAL SERVICES & FACILITIES FUND - MUSEUM
1. Throughout the year, the Museum receives donations from the Fort Collins Museum
Foundation, Fort Fund Exhibit and Program Sponsorship, the State Historical Society,
and corporate and individual sponsorships. These funds will be used to reimburse the
Museum for exhibit an ven nse ,,an co Ys.
FROM: Unanticipated evenue onat�Qns " $ 49,604
FOR: Museum Programming Reimbursement $ 49,604
2. The Museum requests the appropriation of revenue from fees for children's Summer
Courtyard programs, Rendezvous, and Walking Tours. These revenues will be used to
reimburse hourly salaries for the programs teachers, other hourly staff, and supply costs.
FROM: Unanticipated Revenue (Program Fees) $ 15 595
FOR: Museum Operations $ 15,595
3. The Museum reque add trationle
rpted%xNpenscs
of reimbursement of expenses
associated with court d improration of the Franz Smith Cabin
($1,591); conservationkand�ed ($3,990); exhibits ($7,021);
construction of the new entrance to the Museum and costs associated with moving the
Museum store ($25,358). Funding for the aforementioned items is available in the form
of prior year reserves in Cultural Services &Facilities Fund.
FROM: Museum Prior Year Reserves $ 39,373
FOR: Museum Operations (Various) $ 39,373
C. CULTURAL SERVICES & FACILITI LINCOLN CENTER
1. The purpose of the CiLsAr7ti ublic 1 rogra (APP) is to levy and set aside for
public art an amounten o very eli le capital project with a cost in
excess of$250,000. This item authorizes for transfer to the Cultural Services &Facilities
Fund, for appropriation therein, the following amounts to be used for art on three City
projects.
Transfer $6,587 from the Capital Projects Fund - EPIC Second Sheet of Ice capital
project.
FROM: Transfer from the Capital Projects Fund $ 6,587
FOR: Art in Public Places $ 6,587
Transfer $3,980 from the Capital Projects Fund - Gardens on Spring Creek (Horticulture
Center) capital project and $3,000 from the Neighborhood Parkland Fund - Lilac Park
project.
Octooe
DATE: r 7, ITEM NUMBER:
FROM: Transfer from the Capital Projects Fund $ 3,980
FROM: Transfer from the Neighborhood Parkland Fund $ 3,000
FOR: Art in Public Places $ 6,980
Transfer $5,720 from the Golf Fund - Collindale Clubhouse project for future
maintenance associated with the art incorporated into the Collindale Club House,
FROM: Transfer from the Golf Fund $ 5,720
FOR: Art in Public Places $ 5,720
2. In addition to theCnacted
• ing a art public places, the City Park
Neighborhood group $ 0 to I with the ,sts of installing additional stone
seating associated with th6'art wor onstructed during the renovation of City Park Pool.
This item appropriates the donation from the neighborhood group and will be used as
reimbursement for project costs incurred.
FROM: Unanticipated Revenue (Donations) $ 250
FOR: Art-in-Public Places Expenses $ 250
D. TRANSPORTATION SERVICES FUND - TRANSPORTATION PARKING/
PLANNING
1. The Transportation PCnm&(ggV")!bdge
p t 307yn 2002 for the Transportation
Master Plan Update. for theer Plan Update was $325,000.
Therefore, an additional $17,400 is needed in 2003 to offset the cost of providing open
houses, advertising, printing and other costs related to the plan. This item appropriates
$17,400 from Transportation Services Fund prior year reserves to be used as
reimbursement for costs associated with the completion of the Transportation Master Plan
Update.
FROM: Prior Year Reserves $ 17,400
FOR: TransportatiorSERVI
gIES
A
$ 17,400
E. TRANSPORTATIO GI RING
r
1. As part of the development review process, Fort Collins Good Samaritan Village was
required to pay an inspection fee prior to construction of the Trilby Ridge at the Village
project. An inspection fee of $6,392 was collected in May of 2002. On July 25, 2003,
the inspection fee was reduced to $165 and the difference of $6,227 was returned to the
Fort Collins Good Samaritan Village from 2003 funds. The reason for returning the
inspection fee was that the project will not be built and only phased interim
improvements will be built. This item appropriates $6,227 from Transportation Services
Fund prior year reserves to cover the reimbursement to Fort Collins Good Samaritan
Village.
FROM: Prior Year Reserves $ 6,227
FOR: Engineering Expenses $6,227
c o er ,
DATE: ITEM NUMBER:
2. The Engineering Inspection Division sold a 1991 Oldsmobile Cutlas sedan and a 1992
Chevrolet Suburban at auction in 2002 for a total of $4,405. This item appropriates the
revenues received in 2002 from Transportation Services Fund prior year reserves to be
used to for 2003 Engineering Inspection expenses.
FROM: Prior Year Reserves $4,405
FOR: Engineering Expenses $4,405
F. TRANSPORTATION SERVICES FUND - TRAFFIC
1. The Traffic ConstrucqQn grog is aaPa
era s "Work for Others" program.
Expenditures for traffii;�sign� k, tryaffing p 'ects and installation of signs and
pavement markings are tracked wit mccoun and billed out to other City
departments, municipalities and developments.
Additional appropriations of$100,000 are needed this year to complete the traffic signals,
signing, striping and traffic calming projects that are scheduled. This year, the program
will construct or upgrade approximately 12 traffic signals, along with the signing, striping
and traffic signal loop repair of numerous roadways. The majority of the work is due to
roadway, rehab and development projects this year. The appropriations will be used to
pay for labor, materials n1m nPy
these projects. This request
appropriates funds fr Traff' Oper ' revenues in the amount of
$100,000tothe Traffi Constru on b
FROM: Unanticipated Revenue (Traffic Construction) $ 100,000
FOR: Traffic Construction Expenses $ 100,000
G. RECREATION FUND
The Recreation Division administers several restricted revenue accounts for various
programs. Revenues for these programs include grants, fund-raising events and activities,
and sponsorships. T win ree a specific expenditures from
unanticipated revenu sPyd
for these special revenue
accounts.
1. Prior year reserves accumulated from the Arts Etc. Silent Auction and Sale associated
with the Older Adult account in the Recreation Fund will be appropriated through this
item and used to purchase wall panels to hang art work at the Senior Center.
FROM: Prior Year Reserves (Older Adults) $ 1,770
FOR: Adult Programming $ 1,770
2. Unanticipated revenue associated with the Youth program account via a contribution
from Poudre Valley Hospital will be appropriated through this item and used to expand
the RadVan program in the fall.
FROM: Unanticipated Revenue (Youth) $ 3,000
FOR: Youth Programming $ 3,000
,
DATE: OcTo er ITEM NUMBER:
3. Unanticipated revenue and prior year reserves from donations associated with the Adopt
an Animal program will be appropriated through this item and used to help offset costs
associated with replacing five ponies at the Farm this year.
FROM: Prior Year Reserves (Adopt an Animal) $ 5,000
FROM: Unanticipated Revenue (Adopt an Animal) $ 2,000
FOR: Lee Martinez Farm Expenses $ 7,000
H. CAPITAL PROTECTS FUND
1. The Pavement Manag ent Pro am (PP
a 1 Chevrolet Astro Van and a 1990
GMC Sierra Pickup 00 at t e auc 2. is item appropriates the revenue
received in 2002 in the a ev men anaProgram capital project to be used for
2003 PMP expenses.
FROM: Unanticipated Revenue (Auction & Misc Sales) $ 1,747
FOR: BCC - Pavement Management Program $ 1,747
2. This item appropriates funds from insurance claim settlements received by the City in
2003. The incidents for which the City was reimbursed occurred in the BCC - Pavement
Management Program capital;pr(nsur)ae1e
' r te es 'an cessibility capital project.
FROM: Unanticipate evenuecovery) $ 973
FOR: BCC - Pavemen atfaerm $ 973
FROM: Unanticipated Revenue (Insurance Recovery) $ 170
FOR: Pedestrian Accessibility $ 170
3. The City purchased 4913 South College, the future site of the South Transit Center, in
December, 2002. Prior to plans for construction of the future facility, the property has
been rented. Rental revenue from the property will be $6,480 for 2003. This item
appropriates the unanticipated revenue from rental income to be used for the future South
Transit Center.
FROM: Unanticipate evenue J
n $ 6,480
FOR: BCC - Mason s rt ri r $ 6,480
4. The City purchased 812 North Shields in December of 2000 for possible road access and
parking for the future Operations Services Facility on Vine Street. Prior to plans for
construction of the future facility, the property has been rented. Rental revenue from the
property totals $10,018 for 2003. This item appropriates the unanticipated revenue from
rental income in the Capital Projects Fund - Operations Services Facility capital project.
FROM: Unanticipated Revenue (House Rental) $ 10,018
FOR: Operations Services Facility $ 10,018
Natural Resources (Capital Projects) has received revenue from various sources which
need to be appropriated to cover related expenditures. A list of these items (5-13)
follows:
,
DATE: Wooer ITEM NUMBER:
5. The City received $15,000 more in GOCO grant proceeds for natural areas than was
originally appropriated, $190,000 from the Colorado Department of Transportation
(CDOT) as compensation for natural area property that was the subject of an eminent
domain matter for the Harmony Transportation Center, and $3,289 in miscellaneous
revenue. This item appropriates the unanticipated revenue received in the Natural Areas
capital project.
FROM: Unanticipated Revenue (Miscellaneous) $ 208,289
FOR: BCC - Natural Areas Project $ 208,289
6. The City received a c tributio f$5, 0 e RR pII ng Foundation for the purchase
of binoculars and boo for the atur A as educatn program, $12 in miscellaneous
revenue, representing reimtiursemeht" or n ural areas expenses, and insurance recovery
proceeds of $62. This item appropriates the unanticipated revenue in the Natural Areas
capital project.
FROM: Unanticipated Revenue (Miscellaneous) $ 5,474
FOR: BCC -Natural Areas Project $ 5,474
7. The City received$1,285 in miscellaneous revenue, from the sale of prairie dog hats, sold
during the City sponso At�ri Do ,Te ni %nfe ce held at the Coyote Ridge
natural area in Februa off thig gar. T s m ppro 'dtes the unanticipated revenue in
the Natural Areas prof t for fut a use.
FROM: Unanticipated Revenue (Miscellaneous) $ 1,285
FOR: BCC -Natural Areas Project $ 1,285
8. The City received payment, totaling $7,500, from the Northern Colorado Water
Conservancy District for the purchase of easements for the Pleasant Valley Pipeline. This
items appropriates the unanticipated revenue in the Natural Areas project for future use.
FROM: Unanticipated Crea
e (M�s llan $ 7,500
FOR: BCC - Nat urPrct $ 7,500
9. The City received rennu n nd Gated YaVCathy Fromme Prairie natural
area. The land was acquired using BCC - Natural Areas sales & use tax. The land lease,
which has ended, was paid by Howard & Darlene Hersh. This item appropriates the
unanticipated revenue from rental income to be used for natural areas expenses.
FROM: Unanticipated Revenue (Other Rents and User Charges) $ 3,500
FOR: BCC - Natural Areas Project $ 3,500
10. The City received rental income on land located at the Running Deer Natural Area. The
land was acquired with funds from Larimer County's open space initiative. The land
lease is paid quarterly by Hageman's Earth Cycle. This item appropriates the
unanticipated revenue from rental income to be used for Natural Areas expenses.
FROM: Unanticipated Revenue (Other Rents and User Charges) $ 17,330
FOR: BCC - Natural Areas Project $ 17,330
DATE: ITEM NUMBER:
11. The City received payment, totaling $44,129, from the Loveland Water District for the
purchase of easements for the Ridgewood Hills 12" water line. This items appropriates
the unanticipated revenue in the Natural Areas project for future use.
FROM: Unanticipated Revenue (Miscellaneous) $ 44,129
FOR: BCC - Natural Areas Project $ 44,129
12. The City receives royalty payments from the LaFarge Corporation for gravel mining and
use of the City-owned conveyor belt at the Resource Recovery Farm. Unappropriated
royalty payments rece' t"ta $535'; 19 T 's em ppropriates the unanticipated
revenue in the Natural reas cal pro ct
FROM: Unanticipated Re a un a (Miscellaneous Fees) $ 535,919
FOR: BCC -Natural Areas Project $ 535,919
13. The City received payment, totaling $1,150, representing a lease on a portion of the land
at Colina-Mariposa natural area. This items appropriates the unanticipated revenue in the
Natural Areas project for future use.
FROM: Unanticipated Revenue (Other Rents &User Charges) $ 1,150
FOR: BCC - NaturalLve
ro' $ 1,150
14. Due to delays in the m of t son ringCreek (Horticulture Center)
capital project, operad m ' an (Os& unds are available and will be
applied to the development and construction of the center. This items authorizes the use
of $80,000 appropriated in the Forestry O&M budget (in the General Fund) for the
Gardens on Spring Creek to be used for construction of the Center.
FROM: Transfer from the General Fund $80,000
FOR: BCC —Gardens on Spring Creek Project $80,000
I. CAPITAL LEASING CORPORATION FUND
The City of Fort Coll' is req ed to P
nua stee fee charged by the Bank of
Cherry Creek, associ ed wit 1998 es o Participation issue. This item
appropriates $2,200 from rib'r year re erve C it-a Leasing Corporation Fund for
trustee fees.
FROM: Prior Year Reserves $ 2,200
FOR: Trustee Fees $ 2,200
J. NEIGHBORHOOD PARKLAND FUND
1. This item appropriates $209 from unanticipated revenue to the Edora Skate Park. The
community sold cook books as a fund raiser to benefit the park. The funds will be used
to make improvements on the Edora Skate Park.
FROM: Unanticipated Revenue (Contributions) $ 209
FOR: Edora Park- Skate Park Project $ 209
c o er ,
DATE: ITEM NUMBER: 11
K. CONSERVATION TRUST FUND
1. This item appropriates $1,100 from unanticipated revenue to the Fossil Creek Trail
Project in the Conservation Trust Fund. Funds have been collected from the developer of
the Miramont Development Project. The City performed seeding on a lot on Roma
Valley Drive that is used for trail access to the Fossil Creek Trail. The Miramont
Development Agreement stated the City would perform the work and the developer
would repay the City when the work was completed.
FROM: Unanticipated 4Re e e isce an us) $ 1,100
FOR: Fossil Creek fail Project $ 1,100
2. This item appropriates $500�om nanticip ted revenue-to the Fossil Creek Trail Project
in the Conservation Trust Fund. Funds have been collected from Poudre Valley REA for
an easement obtained to cross under Fossil Creek Trail land at two locations. The funds
will be used toward future trail development.
FROM: Unanticipated Revenue (Miscellaneous) $ 500
FOR: Fossil Creek Trail Project $ 500
3. This item appropriateCeCi
fro unantici ated revenue
to the Trail Acquisition and
Development ProjectoGwi
s e Fort Collins Running Club
hosted a marathon ont 3upport of the City trail system
donated the funds. n usedfuture trail acquisitions and
development.
FROM: Unanticipated Revenue (Contributions) $ 2,250
FOR: Trail Acquisition &Development $ 2,250
L. SELF INSURANCE FUND
1 . Due to unanticipated claims expenses and an increase in insurance premiums, this item
appropriates $462,000 om"tie eE`t)iurr�rk
vx enu 'ture n 2003.
FROM: Prior Year Re es $462,000
FOR: Self Insurance Taimg°an re - $462,000
M. GOLF FUND
1 . This item appropriates $1,020 of additional interest earnings available in the Golf COP's
and ALP'S projects. The funds will be used for capital improvements on the golf courses.
FROM: Unanticipated Revenue (Interest Earnings) $ 1 020
FOR: Capital Improvements $ 1,020
c o er ,
DATE: ITEM NUMBER: 17
N. TRANSFERS OF APPROPRIATIONS BETWEEN FUNDS
Article V, Section 10, of the City Charter authorizes the City Council, upon recommendation of
the City Manager, to transfer unexpended and unencumbered appropriations from one fund to
another provided that the purpose for which the transferred funds are to be expended remains
unchanged.
1. This item transfers $5,114 from existing Natural Resources appropriations for clean air to
the Clean Air Grant. See item A.6. for more information.
FROM: Natural ResoCee ions $ 5,114
TO: Natural Resoa it G nt .roject $ 5,114
ORDINANCE NO. 134, 2003
OF THE COUNCIL OF THE CITY OF FORT COLLINS
APPROPRIATING PRIOR YEAR RESERVES AND
UNANTICIPATED REVENUE IN VARIOUS CITY FUNDS
AND AUTHORIZING THE TRANSFER OF APPROPRIATED
AMOUNTS BETWEEN FUNDS OR PROJECTS
WHEREAS, Article V, Section 9 of the Charter of the City of Fort Collins, (the
"Charter") permits the City Council to appropriate by ordinance at any time during the fiscal
year such funds for expenditure as may be available from reserves accumulated in prior years,
notwithstanding that such reserves were not previously appropriated; and
WHEREAS, Article V, Section 9, of the Charter also permits the City Council to make
supplemental appropriations by ordinance at any time during the fiscal year, provided that the
total amount of such supplemental appropriations, in combination with all previous
appropriations for that fiscal year, does not exceed the then current estimate of actual and
anticipated revenues to be received during the fiscal year; and
WHEREAS, Article V, Section 10, of the Charter authorizes the City Council to transfer
by ordinance any unexpended and unencumbered amount or portion thereof from one fund or
capital project to another fund or capital project, provided the purpose for which the transferred
funds are to be expended remains unchanged; and
WHEREAS, the City has prior year reserves, excess revenue, and unanticipated revenue
available to appropriate; and
WHEREAS, the City wishes to provide for the expenditures listed below and the City
Manager recommends that these expenditures be made.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF
FORT COLLINS that the following funds are hereby authorized for transfer and appropriated for
expenditure for the purposes stated below:
A. GENERAL FUND
1. APP. FROM: Unanticipated Revenue (Miscellaneous Police) $ 62,636
APP. FROM: Unanticipated Revenue (Insurance Recovery) $ 18,865
APP. FROM: Prior Year Reserves (Equipment Replacement) $ 35,629
FOR: Police Services $ 117,130
2. APP. FROM: Unanticipated Revenue (Camera Radar) $ 300,000
FOR: Camera Radar and Red-Light Camera Systems $ 300,000
1
3. APP. FROM: Unanticipated Revenue (House Rental/Prop.Mgmt.) $ 27,698
FOR: Real Estate Services $ 27,698
4. APP. FROM: Prior Year Reserves (Equipment Replacement) $ 25,000
FOR: Development Tracking System $ 25,000
5. APP. FROM: Prior Year Reserves (Savings Incentive) $ 35,000
FOR: Administrative Services - Administration $ 35,000
6. APP. FROM: Unanticipated Revenue (Grant Proceeds) $ 20,454
APP. FROM: Unanticipated Revenue (Natural Resources) $ 4,179
FOR: Natural Resources Clean Air Grant Project $ 20,454
FOR: Natural Resources $ 4,179
7. APP. FROM: Prior Year Reserves (Library Donations) $ 4,281
FOR: Library Services $ 4,281
8. APP. FROM: Unanticipated Revenue (House Rental) $ 26,530
APP. FROM: Unanticipated Revenue (CDBG) $ 80,000
FOR: Advance Planning $ 106,530
B. CULTURAL SERVICES AND FACILITIES FUND - MUSEUM
1. APP. FROM: Unanticipated Revenue (Donations) $ 49,604
FOR: Museum Programming Reimbursement $ 49,604
2. APP. FROM: Unanticipated Revenue (Program Fees) $ 15,595
FOR: Museum Operations $ 15,595
3. APP. FROM: Museum Prior Year Reserves $ 39,373
FOR: Museum Operations (Various) $17,615
FOR: Transfer to the Capital Projects Fund $ 21,758
C. CULTURAL SERVICES & FACILITIES FUND - LINCOLN CENTER
1. APP. FROM: Transfer from the Capital Projects Fund $ 6,587
FOR: Art in Public Places $ 6,587
APP. FROM: Transfer from the Capital Projects Fund $ 3,980
APP. FROM: Transfer From the Neighborhood Parkland Fund $ 3,000
FOR: Art in Public Places $ 6,980
APP. FROM: Transfer from the Golf Fund $ 5,720
FOR: Art in Public Places $ 5,720
2
2. APP. FROM: Unanticipated Revenue (Donations) $ 250
FOR: Art-in-Public Places Expenses $ 250
D. TRANSPORTATION SERVICES FUND - TRANSPORTATION PARKING/
PLANNING
1. APP. FROM: Prior Year Reserves $ 17,400
FOR: Transportation Planning Expenses $ 17,400
E. TRANSPORTATION SERVICES FUND - ENGINEERING
1. APP. FROM: Prior Year Reserves $ 6,227
FOR: Engineering Expenses $ 6,227
2. APP. FROM: Prior Year Reserves $ 4,405
FOR: Engineering Expenses $ 4,405
F. TRANSPORTATION SERVICES FUND - TRAFFIC
1. APP. FROM: Unanticipated Revenue (Traffic Construction) $ 100,000
FOR: Traffic Construction Expenses $ 100,000
G. RECREATION FUND
1. APP. FROM: Prior Year Reserves (Older Adults) $ 1,770
FOR: Adult Programming $ 1,770
2. APP. FROM: Unanticipated Revenue (Youth) $ 3,000
FOR: Youth Programming $ 3,000
3. APP. FROM: Prior Year Reserves (Adopt an Animal) $ 5,000
APP. FROM: Unanticipated Revenue (Adopt an Animal) $ 2,000
FOR: Lee Martinez Farm Expenses $ 7,000
H. CAPITAL PROJECTS FUND
1. APP. FROM: Unanticipated Revenue (Auction& Misc. Sales) $ 1,747
FOR: BCC - Pavement Management Program $ 1,747
2. APP. FROM: Unanticipated Revenue (Insurance Recovery) $ 973
FOR: BCC - Pavement Management Program $ 973
APP. FROM: Unanticipated Revenue (Insurance Recovery) $ 170
FOR: Pedestrian Accessibility $ 170
3
3. APP. FROM: Unanticipated Revenue (Building Rental) $ 6,480
FOR: BCC - Mason Transportation Corridor $ 6,480
4. APP. FROM: Unanticipated Revenue (House Rental) $ 10,018
FOR: Operation Services Facility $ 10,018
5. APP. FROM: Unanticipated Revenue (Miscellaneous) $ 208,289
FOR: BCC -Natural Areas Project $ 208,289
6. APP. FROM: Unanticipated Revenue (Miscellaneous) $ 5,474
FOR: BCC -Natural Areas Project $ 5,474
7. APP. FROM: Unanticipated Revenue (Miscellaneous) $ 1,285
FOR: BCC—Natural Areas Project $ 1,285
8. APP. FROM: Unanticipated Revenue (Miscellaneous) $ 7,500
FOR: BCC -Natural Areas Project $ 7,500
9. APP. FROM: Unanticipated Revenue (Other Rents & User Charges) $ 3,500
FOR: BCC -Natural Areas Project $ 3,500
10. APP. FROM: Unanticipated Revenue (Other Rents & User Charges) $ 17,330
FOR: BCC -Natural Areas Project $ 17,330
11. APP. FROM: Unanticipated Revenue (Miscellaneous) $ 44,129
FOR: BCC -Natural Areas Project $ 44,129
12. APP. FROM: Unanticipated Revenue (Miscellaneous Fees) $ 535,919
FOR: BCC -Natural Areas Project $ 535,919
13. APP. FROM: Unanticipated Revenue (Other Rents & User Charges) $ 1,150
FOR: BCC -Natural Areas Project $ 1,150
14. APP. FROM: Transfer from the General Fund $ 80,000
FOR: BCC - Gardens on Spring Creek Project $ 80,000
15. APP. FROM: Transfer from the Cultural Services &Facilities Fund $ 21,758
FOR: Museum Entrance Project $ 21,758
L CAPITAL LEASING CORPORATION FUND
1. APP. FROM: Prior Year Reserves $ 2,200
FOR: Trustee Fees $ 2,200
4
J. NEIGHBORHOOD PARKLAND FUND
1. APP. FROM: Unanticipated Revenue (Contributions) $ 209
FOR: Edora Park - Skate Park Project $ 209
K. CONSERVATION TRUST FUND
1. APP. FROM: Unanticipated Revenue (Miscellaneous) $ 1,100
FOR: Fossil Creek Trail Project $ 1,100
2. APP. FROM: Unanticipated Revenue (Miscellaneous) $ 500
FOR: Fossil Creek Trail Project $ 500
3. APP. FROM: Unanticipated Revenue (Contributions) $ 2,250
FOR: Trail Acquisition and Development Project $ 2,250
L. SELF INSURANCE FUND
1 . APP. FROM: Prior Year Reserves $ 462,000
FOR: Self Insurance Claims and Premiums $ 462,000
M. GOLF FUND
1 . APP. FROM: Unanticipated Revenue (Interest Earnings) $ 1,020
FOR: Capital Improvements $ 1,020
N. TRANSFERS OF APPROPRIATED FUNDS TO OTHER FUNDS
1. TRANSFER FROM: Natural Resources Operations $ 5,114
TO: Natural Resources Clean Air Grant Project $ 5,114
Introduced, and considered favorably on first reading, and ordered published this 7th day
of October, A.D. 2003, and to be presented for final passage on the 21 st day of October, A.D.
2003.
Mayor
ATTEST:
City Clerk
5
Passed and adopted on final reading this 21st day of October, A.D. 2003.
Mayor
ATTEST:
City Clerk
6