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HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 11/06/2001 - SECOND READING OF ORDINANCE NO. 160, 2001, APPROVI AGENDA ITEM SUMMARY ITEM NUMBER: 13 DATE: November 6,2001 FORT COLLINS CITY COUNCIL STAFF: Susie Gordon SUBJECT: Second Reading of Ordinance No. 160, 2001,Approving the Terms of the Sublease by the City of a Portion of Rivendell School Property for a Community Recycling Drop-off Facility. RECOMMENDATION: Staff recommends adoption of the Ordinance on Second Reading. EXECUTIVE SUMMARY: The City Manager has executed a sublease agreement by which the City will sublease from the executive board of Rivendell School a portion of the school's paved surface area as the location for a community recycling collection facility("drop-off site"), for an initial period through the end of the current calendar year with up to 10 one-year renewals. This Ordinance which was unanimously adopted on First Reading on October 16,2001,allows the City to submit the Agreement to the County in order to remove a one-acre portion of the Rivendell School site from the property tax rolls. AGENDA ITEM SUMMARY ITEM NUMBER: 18 DATE: October 16, 2001 FORT COLLINS CITY COUNCIL STAFF: Susie Gordon SUBJECT : First Reading of Ordinance No. 160, 2001, Approving the Terms of the Sublease by the City of a Portion of Rivendell School Property for a Community Recycling Drop-off Facility. x RECOMMENDATION: Staff recommends adoption of the Ordinance on First Reading k XN',.p, � M1� EXECUTIVE SUMMARY: iApproval of the Sublease Agreement will allow the City to submit the Agreement to the County in order to remove a one-acre portion of the Rivendell School site from the property tax rolls. i The City Manager has executed a sublease agreement by which the City will sublease from the executive board of Rivendell School a portion of the school's paved surface area as the location for a community recycling collection facility ("drop-off site"), for an initial period through the end of the current calendar year with up to 10 one-year renewals. The City Council is being asked to approve the Sublease Agreement in order for the one-acre parcel to be removed from the property tax rolls during the period of time (up to 10 years) that it is subleased by the City. Description of Sublease Conditions The City entered into a Sublease Agreement with Rivendell School on September 26, the terms of which;call for$850 per month payments for the initial term, with increases as follows: R, (a) Sublease Year 1 (2002): $10,500.00 ($875.00 per month); (b) Sublease Year 2 (2003): $11,500.00 ($958.34 per month); (c),:x Sublease Year 3 004): $12,500.00 ($1,041.67 per month); (d) ' "Sublease Year005): $13,500.00 ($1,125.00 per month); (e) sublease Year�5 (2006): $16,500.00 ($1,325.00 per month); (f) Su'btease Year 6 (2007) on: rental rates may be increased annually as conditions warrant by an amount not to exceed four percent (4%) per year The City will pay an initial amount of$11,350 to be used for construction of a parking median by Rivendell School, with a possible further payment of up to $8,650 for that purpose. All such payments, along with a share of any amounts spent by the City in evaluating and investigating the environmental condition of the site up to a maximum of$2,700, will be credited toward future rent payments otherwise due from the City. The drop-off site is a project that was approved by the City DATE: October 16, 2001 2 ITEM NUMBER: 18 Council in the 2000-2001 budget,including both capital costs and ongoing maintenance costs. The site will become operational by late fall or early winter. Description of Drop-off Site Operations The Natural Resources Department (NRD) will be the City's representative and administrator for the drop-off site, and NRD staff will be responsible for all aspects of general maintenance and operations of the Recycling Center at Rivendell School. I The drop-off site is located in the northeast area of the Rivendell property and will be accessed via the northern most of the two curb-cuts on Riverside Drive. Visitors to the site will be informed with clear and numerous signs about the need to follow rules and to limit their activities within designated areas. A fence around the perimeter of the recycling site;will restrict traffic from gaining access to the school's parking areas and prevent visitors from ha3V,*- interactions with any of the school's students or staff. The program calls for the drop-off site to be open to t4F 24 hours a day, seven daps'a week, although this is subject to change if necessary. At,thifry �b'� T3�D does not plan to staff the'site, except on special occasions. The City will receive recyclable materials such as(but not limited to) mixed paper, commingled materials,and cardboard from the public in four 30-yard metal containers. The City will determine which materials to collect based on market conditions and economic feasibility. The City will be responsible for the regular removal ai4 emptying of these-,bins as they become full, using the services of a contracted vendor to haul the containers by semi-truck. The recycling containers will to be taken to recycling plants where the contents will be processed and baled for market. The container in which cardboard will be collected will be outfitted with a self-activated,hydraulic compaction system that is run by electricity. The only port into this container that the public may use for depositing cardboard is a four-inch slit, which is designed to prevent safety hazards to the public. The mechanical compaction unit will further be protected by a"tag-out, lock-out" system that prevents it from being inadvertently activated. { The City will clean up the site on a frequent basis (5-7 times per week) to remove loose debris, broken glass, or trash that is associated with the recycling collection program. Site clean-up will normally take place before 8:00 a.m. Additional clean-ups will occur for immediate problems if and when they arise. The CNIC ,provisions prop iting illegal dumping will be posted and illegal activities will be prosecuted to the full extent.of the law. However, under the Sublease Agreement, the City accepts responsibility`for tare prompt removal and proper disposal of items that have been illegally dumped at the recycling center, such as used oil, trash, large furniture items, and any other non-recyclable items. The City will create educational materials at the recycling center, such as signage and kiosk displays, to clearly inform the public about the environmental benefits of recycling and the guidelines for preparing materials to be recycled. City staff expects to be receptive to the possibility of involving Rivendell students in creating and installing educational materials.