HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 11/06/2001 - SECOND READING OF ORDINANCE NO. 155, 2001, APPROPR AGENDA ITEM SUMMARY ITEM NUMBER: 9
DATE: November 6,2001
FORT COLLINS CITY COUNCIL
STAFF: Doug Smith
SUBJECT:
Second Reading of Ordinance No. 155, 2001, Appropriating Prior Year Reserves and
Unanticipated Revenue in Various Funds and Authorizing the Transfer of Appropriated
Amounts Between Funds.
RECOMMENDATION:
Staff recommends adoption of the Ordinance on Second Reading.
EXECUTIVE SUMMARY:
Ordinance No. 155, 2001, which was unanimously adopted on First Reading on October 16,
2001, appropriates prior year reserves and unanticipated revenue in various City funds, and
authorizes the transfer of appropriated amounts between funds. The City Charter permits the
City Council to provide by ordinance for payment of any expense from prior year reserves. The
Charter also permits the City Council to appropriate unanticipated revenue received as a result of
rate or fee increases or new revenue sources.
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AGENDA ITEM SUMMARY ITEM NUMBER: 13
FORT COLLINS CITY COUNCIL DATE: October 16, 2001
STAFF:
Doug Smith
SUBJECT:
First Reading of Ordinance No. 155, 2001, Appropriating Prior Year Reserves and Unanticipated
Revenue in Various Funds and Authorizing the Transfer of Appropriated Amounts Between
Funds.
RECOMMENDATION:
Staff recommends adoption of the Ordinance on First Reading d
FINANCIAL IMPACT:
This Ordinance increases total City 2001 appropriations by $9,397,665. Of that amount, this
Ordinance increases General Fund 2001 appropriations by $1,345,722. Funding for these
appropriations is $5,262,190 from unanticipated revenue, $3,031,775 from prior year reserves,
and $1,103,700 transferred from other funds. If duplicate appropriations for transfers between
funds are taken out, the net increase in appropriations is $8,293,965. In addition, appropriations
in the amount of$579,076 are being transferred between projects or from operations to a capital
or grant project within the same fund (these items do not increase overall City appropriations).
EXECUTIVE SUMMARY:
Following is a list of funds that make up the increase in appropriations:
General Fund
Unanticipated Revenue :, $ 1,078,610
;Transfer from Other Funds 23,300
-`,Prior Year Reserves 243,812
Sales/thk Tax Fund 3,352,343
Cultural$eM&es & Facilities F"und 69,790
Transportation Services Fund 336,393
Recreation Fund , 25,410
Capital Projects Fund 1,593,075
Open Lands Fund 71,899
Capital Improvement Expansion Fund 23300
General Employees' Retirement Fund 625,000
Downtown Development Authority O&M Fund 60,000
DATE: October 16, 2001 2 ITEM NUMBER: 13
Neighborhood Parkland Fund 2,733
Perpetual Care Fund 5,000
Street Oversizing Fund 1,887,000
The purpose of the annual clean-up ordinance is to combine dedicated revenues or reserves that
need to be appropriated before the end of the year to cover the related expenses that were not
anticipated and, therefore not included in the 2001 budget. The unanticipated revenue is
primarily from fees, charges, rents, contributions and grants that have been paid to City
departments to offset specific expenses. Prior year reserves are primarily bem9,appropriated for
unanticipated operation expenses from reserves that are set aside for that purpose`
This Ordinance appropriates prior year reserves and unanticipated revenue in various City funds,
and authorizes the transfer of appropriated amounts between funds. The City Charter permits the
City Council to provide by ordinance for payment of any expense`froirr prior.year reserves. The
Charter also permits the City Council to appropriate unanticipated revenue received'as a result of
rate or fee increases or new revenue sources. Additionally, it authorizes the Cr . amcil to
transfer any unexpended appropriated amounts from onefdpd.;to another upon recothmendation
of the City Manager provided the purpose for which ie`fratislerred funds are to be�expetided
remains unchanged; or the purpose for which they were initially appropriated no longer exists; or
the proposed transfer is from a fund or capital project account in which the amount appropriated
exceeds the amount needed to accomplish the purpose specified in the appropriation ordinance.
If these appropriations are not approved, the City will have to reduce expenditures even though
revenue and reimbursements have been received to cover those expenditures.
Several funds require supplemental appropriations for 2001 expenditures. The Background
Summary gives the details for each appropriation.
BACKGROUND:
A. GENERAL FUND
1. Police Services has received.:revenue from various sources which needs to be
appropriated to cover the related expenditures. A listing of these items follows:
-7 $4,132 Chemical Test Fees - Pursuant to C.R.S. 16-11-501(2)0), the costs of chemical
tests (bloodibreath tests),-shall be reimbursed directly by the defendant to the law
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enforcement agency which administered the test. So far, in 2001, $4,132 has been
co by Fort Collins Police Services under this provision.
$24.970 Police Report Fees - Police reports generate revenue of approximately $5 a
report. This fee is collected to help offset processing costs (i.e., employees' time, photo
copier, supplies).
$640 Dispatch Revenue - Poudre Emergency Communications Center charges a testing
fee for all dispatcher applicants. This fee is charged to offset the cost of the testing
materials.
DATE: October 16, 2001 3 ITEM NUMBER: 1
$1,315 Training Revenue (Traffic Unit) - In 2001, the Traffic Unit sponsored a multi-
agency program which other agencies paid a total of$1,315 to attend. Police Services
will apply this money to the Traffic Unit budget to buy equipment for the Traffic Unit.
$3,850 Training Refunds - Periodically during 2001, Police Services received refunds for
training that was pre-paid and then canceled. The funds will be returned to the original
budget from which the training was paid.
$27,294 CSU Football - Police Officers are assigned to CSU footballames to provide
crowd and traffic control. The department has been reimbursed this amount by CSU to
directly cover personal services costs incurred during the 2000/2001 football season.
$4,192 Here's Looking at You (previously DARE) - These funds were'received from
Poudre School District to help cover the material and personnel costs of the"program.
$6,000 Seatbelt Grant 2001 - The State of Colorado has awarded ForC1'C Police
Services a $6,000 grant for seatbelt enforcemettta 'The $6,000 is used to ;4 officer
overtime for seatbelt enforcement during spec1fi6''we6ks cif the year.
$6,004 SWAT Sponsored Training - In 2001, the SWAT Unit hosted a training seminar
for outside agencies to attend. The tuition'received totaled $6,004. These funds will be
used to offset the expenses of the class and to buy equipment for the SWAT Unit.
$1,785 Police Officer Testing Fees - In order for police officers to be hired by Fort
Collins Police Services the applicants are required to take a written exam. Each applicant
must pay a $15 fee to take the exam. These fees reimburse Police Services for the cost of
the exam.
$23,703 Larimer County Drug Task Force Income - During 2001. the Larimer County
Drug Task Force received $11,353 in court restitution and drug surcharge revenue. This
revenue is a cooperative fund made up of deposits from the task force participating
agencies. In addition,the task force received$12,350 in 2000 that was not appropriated.
These funds are currently in a'reserve for the Drug Task Force. All of these funds are
needed for basic drug task force operating expenses such as copier paper, lab supplies,
and photo processing.
$15,677 Insurance Recovery - Throughout the year, Police Services receives monies due
from individual restitution and insurance claims for damage done to Police property.
°,Tb e.funds are used to cover the cost of vehicle repair and maintenance.
$5,398 Sale of Motorcycle (Traffic Unit)—This vehicle was approved for department use
prior to 1999 for drug investigations. The motorcycle is no longer suitable for law
enforcement purposes and was sold to fund additional traffic enforcement equipment.
$3,000 Sale of K-9 — On July 3, 2001. pursuant to City Code Section 23-126 and a i
written agreement provided by the City of Fort Collins Purchasing division, the
ownership of K-9 OKO was transferred. The revenue received from this transfer in
ownership will be spent to offset the cost of purchasing a new Police K-9.
DATE: October 16,2001 4 ITEM NUMBER: 13
$4,080 Emergency Medical Dispatch Quality Assurance — Larimer Emergency
Telephone Authority provide Police Services with two hourly technicians to ensure
Emergency Medical Dispatch quality assurance. The technicians are paid from Police
Services payroll and the Larimer Emergency Telephone Authority reimburses Police
Services on a monthly basis.
$11,035 Charitable Donations - $10,500 was received from the Tommy E. Short
Charitable Foundation to help fund the Police Services youth outreach low-rider
program. The funds will be used to build a police low-rider van. Police Services has
received $500 for the District One Youth Activities grant and $35`for the District One
museum. The $500 is to be utilized by district one officers for taking local youth out to
lunch and to local sporting events, etc. The District One museum's; public display
consists of historic Fort Collins Police photographs, documents and equipment.
$5,222 CAD Maintenance Reimbursement — Police 'Services ;provides records
management system maintenance for Colorado State University and CSU pays Police
Services for the services rendered. This money�Ygoe-gtback to the Systems depa tmentto
help cover the cost of performing the service'
$13,257 Federal Overtime Reimbursement — This reimbursement is for Investigations
overtime charges for Police Services personnel assigned to the Larimer County Drug
Task Force while working a federal case.
$13,655 Miscellaneous Vendor Reimbursements'—This money has been received in the
form of refunds from miscellaneous vendors. The funds will be returned to their original
funding source within the Police Services budget.
$1,975 Police Reading to the Children — Police Services has received a federal grant,
passed through the State of Colorado, in the amount of$1,975 called Policia Leyendo a
Los Ninos. This grant has been awarded to purchase books. A Spanish-speaking officer
will then take the books into the schools and read to the children.
$1,720 Violence Against Women Act (VAWA) - In February of 2001, Police Services
was awarded $1,720 in federal grant money to pay for detective training. This year the
grant paid for four detectives to attend the Colorado Sex Crimes Investigators
Conference. As stated in the grant award, Police Services victim advocates provide in-
'kmd matching dollars, iu the amount of $573, via volunteer hours spent on-call with
fetale victims of violent crimes.
FRO :Unanticipated Revenue (Miscellaneous Police) $ 129,729
FROM: Unanticipated Revenue (Grants) $ 9,695
FROM: Unanticipated Revenue (Latimer County Drug Task Force)) $ 11,353
FROM: Unanticipated Revenue (Insurance Recovery/Damages) $ 15,677
FROM: Prior Year Reserves (Drug Task Force) $ 12,350
FOR: Police Services $ 169,109
FOR: Police Services Seatbelt Grant $ 6.000
FOR: Police Services Policia Leyendo a Los Ninos Grant $ 1,975
FOR: Police Services VAWA Grant $ 1,720
DATE: October 16, 2001 5 ITEM NUMBER: 1'
2. Facilities performed work (maintenance, repairs, alterations, and misc. services) for
various City departments on a cost reimbursement basis. This item appropriates the
$536,000 billed to those departments for the work and transfers that amount to the
Capital Project Fund - Major Building Maintenance project. (See GA.)
FROM: Unanticipated Revenue (Charges-Facilities Services) $536,000
FOR: Transfer to Capital Projects Fund—Major Building S536,000
Maintenance Project
3. $7,943 House Rental - The City of Fort Collins purchased 945 East Prospect Road as part
of the Prospect/Lemay Intersection project. This project has been delayed until the
property at the southwest corner develops. During the interim, the decision was made to
rent the house to discourage vandalism and to have the tenant perform landscape
maintenance and pay utility costs. The rent payments have resulted in unanticipated
revenue in the amount of$7,943 in 2001. These funds include a security deposit and are
used to manage rental properties and to cover upkeep of the property at 945 East Prospect
Road. y
$9,300 House Rental - The City purchased 304 North Howes last year. This purchase
was made as part of the Civic Center Master Plan. Until the property is needed, the
decision was made to continue renting 304 North Howes to the current resident. The
tenant is responsible for paying the utility bills and for grounds maintenance. Having a
tenant on site also discourages vandalism. The rental funds are used to manage rental
properties and to cover upkeep of this property.
$504 Property Management - In the past, the Cemetery Superintendent lived on site at
Grandview Cemetery. When the superintendent retired, the decision was made not to
have an employee live at the cemetery. Until the land where the house is located is
needed for future cemetery expansion, it was decided to lease the house at 149
Grandview Avenue. Real Estate Services is providing property management assistance
to the Cemetery staff and receives 5% of the rent revenue for these services.
$500 Property Management Fleet Services purchased 812 North Shields Street to be
used as access for the future Operations Services Facility. Prior to construction of the
new facility, the site will be rented. The tenants are responsible for utilities and grounds
';.upkeep. Real Estate Services is providing property management assistance and receives
10% of the rent revenue for these services.
FROM: Unanticipated Revenue (House Rental) $ 18,247
FOR: aReal Estate Services $ 18,247
4. The Human Rights Office received funds, $6,060. from participants of the Multicultural
Community Retreats in 2000 that are now in reserves. In addition, $8.285 has been
received from this spring's retreat and diversity training sessions conducted by the
Human Rights Office. These funds are needed to cover expenses for the upcoming
November Multicultural Community Retreat and to cover deposits, necessary by year
end. for the two retreats in 2002.
DATE: October 16, 2001 6 ITEM NUMBER: 1'
FROM: Unanticipated Revenue (Retreat Fees) $ 8,285
FROM: Prior Year Reserves(Savings Incentive-Human Rights) $ 6,060
FOR: Human Rights Office $14,345
5. Funds are needed from the Building and Zoning savings incentive reserves to cover a
2001 personal services expenditure shortfall. The shortfall is a result of pay grade
adjustments that were approved for 14 employees in December 2000. These pay grade
adjustments were approved after the 2001 budget allocation process was completed. The
total funds needed to cover the pay grade adjustments are $76,103. Tlis item requests
$54,000 from the savings reserve and the remaining expense shortfall of$22,103 will be
covered from the current Building and Zoning operating budget.
An electrical power outage at 281 North College Avenue in early 2001 resulted in
computer damage to two of Building and Zoning's computer's: Replacement computers
were needed and purchased immediately. Funds in the amount of $2,163 have been
received from the insurance claim. The claim money will be used to "reimburse the
computer hardware account for this unexpected pCtrohase.
FROM: Prior Year Reserves(Savings Incentive—Building and Zoning) $ 54,000
FROM: Unanticipated Revenue (Insurance Recovery) $ 2,163
FOR: Building and Zoning $ 56,163
6. Funds in the amount of$35,000 are required to implement a variety of upgrades to the
Development Tracking System. -These upgrades':include the replacement of obsolete
workstations, the purchase of required server access licenses and other software
purchases, as well as limited consulting services to support implementation of system
refinements. These funds are available and requested from the Development Tracking
System equipment replacement reserves.
FROM: Prior Year Reserves (Equipment Replacement DTS) $ 35,000
FOR: Development Tracking System $ 35,000
7. Current Planning receives funds from developers who pay Planning to mail their
Affected Property Owner notices. These mailings notify the property owners of
neighborhood meetings and scheduled hearings on site development plans. Current
`Planning is requesting these funds to reimburse the budget for the cost of the mailings.
ads of September 2001,the amount received is $5,279.
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Q] Unanticipated;3tevenue (Neighborhood Compatibility Fees) $ 5,279
FOR",74CurrentPlanning $ 5,279
8. The City has been awarded a grant from the State Department of Local Affairs Colorado
Heritage Planning Grants program in the amount of $20,000 for the Fort Collins,
Timnath, Windsor Community Separator project. The grant requires matching funds of
$40,000. This match will be met with $11,250 in contributions from Larimer County,
Windsor, and Timnath; and a $28,750 contribution from Fort Collins that has already
been appropriated as part of the 2001 budget. This item requests the appropriation of the
$20,000 in grant revenue and the $11.250 contribution. This item also transfers $28,750
of existing appropriations from the Advance Planning budget to the grant.
DATE: October 16, 2001 7 ITEM NUMBER: 13
FROM: Unanticipated Revenue (Grant Revenue) $ 20,000
FROM: Unanticipated Revenue (Contributions) $ 11,250
FOR: Community Separator Grant Project $ 31,250
TRANSFER FROM: Advance Planning $ 28,750
TRANSFER TO: Community Separator Grant Project $ 28.750
9. The amount of $7,462 is available in the Affordable Housing Trust Fund Reserve for
outstanding development fee rebates for affordable housing units. These funds are
requested for appropriation to pay the final two rebates for the JFK Paikway Townhomes
and the Via Lopez Housing project.
In 2001, Advance Planning received $300 from document sales and $2,800 from
demolition review fees. These revenues are requested for appropriation to be used to
cover printing costs incurred this year and for the cost of administration of the demolition
review process.
FROM: Prior Year Reserves (Affordable Housing Trust Fund) $ 7;452=--
FROM: Unanticipated Revenue $ 3,100
FOR: Advance Planning $ 10,562
10. Natural Resources received revenue from various sources which, need to be appropriated
to cover the related expenditures. A listing of these items follows:
$2,267 — Funds have been received from an insurance claim due to a plane crash at
Coyote Ridge Natural Area. The insurance recovery funds will be used to clean up the
soil.
$5,000 — Donations have been received from members of the Weld/Larimer,[Rockv
Mountain National Park (WLRMNP) Clean Cities alternative fuels coalition. They have
given this money to support alternative fuel vehicle education and outreach
$2,000 — Funds received from the United States Department of Energy to conduct one or
more alternatives fuel workshops during 2001.
$5,820 — Funds were received as a reimbursement for expenditures made by the Clean
Cities Coordinator. The reimbursement is funded by a $20,000 grant that was received
by the WLRMNP Clean Cities coalition from the Colorado Office of Energy
Management.
$364 — A $50,rebate was received from Iomega for a computer zip drive purchase.
Funds in the amount of$254 were received as a travel reimbursement for staff from the
International Council for Local Environmental Initiatives for a Climate Wise/Energy Star
Conference held in Washington, D.C.
$1,617 - Funds have been received from the sale of Radon Test Kits. These funds will be
used for education and the purchase of additional radon kits.
DATE: October 16, 2001 1 8 ITEM NUMBER: 13
$10,176 - Revenue received from the Colorado Department of Public Health and
Environment, Laboratory and Radiation Services Division for radon test kits, mitigation
workshops, data collection, and education.
$285 - These are registration fees received from participants at a radon workshop for
builders sponsored by the Natural Resources Department. The fees help defray the cost
of materials, training, and meals for the workshops.
$5,740 — The City of Fort Collins has been a member of the Weld/Larimer/Rocky
Mountain National Park (WLRMP) Clean Cities Program since 1996.'The goal of the
Clean Cities Program is to promote and encourage the use of alternative fuel vehicles.
As the lead for the Clean Cities Program, the City of Fort Collins Natural Resources
Department set up a separate fund, within the General Fund, to be used for expenditures
as well as acceptance of donations, grant payments and'n' eilaneous revenue. This is
the last year the fund will be needed because the Program has ieceived"a non-profit
status. At the end of this year, the existing Clean Cities account will be closed out and a
check will be issued to the Program. This re q�s ppropriates $5,740 to re�rn to the
Clean Cities program. "
FROM: Unanticipated Revenue (Natural Resources Misc.) $ 25.202
FROM: Unanticipated Revenue (Insurance Recovery) - $ 2,267
FROM: Prior Year Reserves (Savings Incentive) $ 5,740
FOR: Natural Resources Programs $ 27,469
FOR: WLRMP Clean Cities Program $ 5,740
11. Forestry has received $6.280 from insurance claim settlements as a result of damages to
City trees. These funds are requested for appropriation to be used to replace and repair
trees that were destroyed or damaged. The replacement trees will be in various City
parks, along streets, and in medians.
FROM: Unanticipated Revenue (Insurance Recovery) $ 6,280
FOR: Forestry and Horticulture $ 6,280
12. The Parks Department requests the appropriation of the miscellaneous revenues collected
from the 4th of July event. The total dollar amount is $2,490. This amount includes
;$2,000 from the Latimer County Restaurant Association and $490 from other
,,miscellaneous revenues. The funds will be used to cover non-personal service costs over
initial budget of$20,802.
ne,tarks Department would like to appropriate money reimbursed and collected from
variousxsoi rces -Reimbursements in the amount of$18,568 were received from various
Cultural, Library and Recreational departments for the fiber optic installation at the Park
Shop. Revenue in the amount of $43,320 was collected for maintenance of the Justice
Center and Block 31. Both of the above reimbursements will be used for general
maintenance. An additional $33,850 was received from the cell phone tower rentals.
The cell phone tower revenue is a dedicated revenue for the Park's lifecycle program and
will be used for various lifecycle projects. This request for appropriation totals $95,738.
DATE: October 16, 2001 9 ITEM NUMBER: 1'
FROM: Unanticipated Revenue (4th of July) $ 2,490
FROM: Unanticipated Revenue (Miscellaneous Parks) $ 95,738
FOR: Parks Maintenance $ 98,228
13. The library was awarded a Bill and Melinda Gates Foundation Grant in the amount of
$16.155. These funds will be used to establish a computer lab for computer training and
public use at the main library. In addition, the Sheila Fortune Foundation awarded the
library $5,000 for the library's interest in at-risk children and their involvement in the
arts. These funds will extend the life of the Puppets for Peers program an additional year,
through 2002.
FROM: Unanticipated Revenue (Donations) $21,155
FOR: Library Services $21,155
14. Information Technology is requesting the following items from unanticipated revenue
and equipment replacement reserves:
$3,900 Web Page Development — The E-Go %ernment division of Information
Technology (IT) has received revenue from the 'Poudre Fire Authority, Office of
Emergency Management (OEM) for the IT staff who developed and maintain the OEM
web site on fcgov.com. Funds will be used to help pay for an hourly web developer
position that has been on staff in 2001.
$60,000 Enterprise Document Management A new enterprise document management
system has been chosen and a new Electronic Document Management Administrator has
been hired. As a result, IT plans on moving forward on the purchase and installation of
the new system starting in the 4th quarter of 2001. There is also an urgency in getting the
City Clerk's office and Building and Zoning off the old system and onto the new system.
In order to do this, $60,000 is needed from Document Management equipment
replacement reserves to augment the Document Management operating budget for the
remainder of 2001.
$20.000 Media Integration - The -Media Integration division of the Information
Technology department requests the appropriation of $20,000 from charges to
departments for video services. Production costs vary depending on the number and
'complexity of various video projects. Hourly employees are used to supplement
permanent staff when the demand for service exceeds available time. The revenue
generated is needed to cover the cost of the hourly employees.
$130,800,Systems — The Systems group of the Information Technology department has
been providing support services to several departments and they have been contributing
monies to pay for that support. The monies have been paid by the City Manager's
Office, City Attorneys Office, City Clerk's Office, Human Resources, Purchasing and
Risk Management. Finance and Municipal Court. The total amount contributed to
Systems will be approximately $130,800. These funds will be used to cover the costs of
the staff providing support services.
DATE: October 16, 2001 IO ITEM NUMBER: 1'
FROM: Unanticipated Revenue(Information Technology) $ 154,700
FROM: Prior Year Reserves(Equipment Replacement-Doc. Mgnt.) $ 60,000
FOR: Information Technology $ 214,700
15. The City Attorney's Office is requesting $3,200 from Savings Incentive reserves for the
replacement of one laser printer. The laser printer that will be replaced is over seven
years old. The replacement printer will be a color printer that will allow the Cin
Attorney's office to print documents in color, so as to allow for adequate review of
revisions submitted by various departments.
FROM: Prior Year Reserves (Savings Incentive-City Attorney) $ 3,200
FOR: City Attorney $ 3,200
16. Earlier this year a new copier was approved and purchased to"replace the old copier in the
281 N. College building. The old copier was six years old and had become unreliable.
Two machines were purchased with a tandem setup. The machines'hook together and
can be used simultaneously on one project, doubling the pages per mmute�ot ut,,or
individually. The final price of the replacementicopier'was $86,000. The 2001 ddget
includes $26,000 for equipment purchases. Remaining funds of $60,000 are requested
from the equipment replacement reserves set aside for future copier purchases.
FROM: Prior Year Reserves (Equipment Replacement-Copiers) $ 60,000
FOR: Replacement Copier $ 60,000
17. Administrative fees are transferred from the Capital Improvement Expansion Fund to the
General Fund for future financial system payments. (See l.l.)
FROM: Transfer from Capital Improvement Expansion Fund $ 23,300
FOR: Finance System $ 23,300
B. SALES AND USE TAX FUND
1. The adopted 2001 budget estimated a 7%-increase in 2001 sales tax collections over 2000
estimated collections. Sales tax collections through August 2001 are approximately 7.9%
over actual 2000 collections for the same period of time. This item transfers $902,437
from the Sales and Use Tax Fund to the General Fund. This item does not appropriate
' the $902,437 for expenditure in the General Fund. The total will be held in General Fund
reserves.
;;m a .
Thi"s'`YLtem,also transfers $2,222,112 from the Sales and Use Tax Fund to the Capital
Projects Fund for the three Building Community Choices programs ($740,704 to each of
the programs - Community Enhancements, Natural Areas and Parks, and Streets and
Transportation). The $2,222,112 will not be appropriated for expenditure and $740,704
will be held in each Capital Projects Fund balance for Community Enhancements,
Natural Areas and Parks, and the Streets and Transportation Building Community
Choices programs.
FROM: Unanticipated Revenue (Sales Tax) $3,124.549
FOR: Transfer to the General Fund $ 902,437
DATE: October 16, 2001 11 ITEM NUMBER: 1'
FOR: Transfer to 0.25 cent BCC Community Enhancements $ 740,704
FOR: Transfer to 0.25 cent BCC Natural Areas and Parks $ 740,704
FOR: Transfer to 0.25 cent BCC Streets and Transportation $ 740,704
2. When the Sales and Use Tax Fund was closed out at the end of 2000, all of the fund
appropriations were used to make the authorized transfers to the General Fund and the
Capital Projects Fund. There were not enough appropriations to carry over to 2001 in the
Sales and Use Tax Fund for transfer to the Capital Projects Fund for existing capital
projects. Funds in the amount of$227,794 need to be appropriated to provide the transfer
to the Capital Projects Fund. No additional appropriations are required in the Capital
Projects Fund.
FROM: Prior Year Reserves (Designated for Capital Projects) $ 227,794
FOR: Transfer to the Capital Projects Fund $ 227,794
C. CULTURAL SERVICES AND FACILITIES FUND :
1. Throughout the year, the Museum receivesdonafin"sfrom the Fort Fund Exhibit and
Program Sponsorship, Antique Harvest, Children's Summer Courtyard programs.
corporate and individual exhibit sponsorships and general Museum donations. These
donations will be used to reimburse the Museum for program expenses, provide
additional Museum programming, and to replenish the Museum exhibits fund.
FROM: Unanticipated Revenue(Donations) $ 33,715
FOR: Museum Programming Reimbursement $ 33,715
2. The Museum requests additional appropriations for reimbursement of expenses
associated with the courtyard expansion project and other non-budgeted exhibits and
programming expenses that were not included in the Museum's 2001 budget. Prior year
reserves in the Museum budget are available to fund these activities. This item
appropriates prior year Museum reserves to be used as reimbursement of Museum
operating expenses.
FROM: Museum Prior Year Reserves $ 36,075
FOR: Museum Operations $ 36,075
D. TRANSPORTATION SERVICES FUND - TRAFFIC CONSTRUCTION
i. The Traffic Construction Program is Traffic Operation's "Work for Others" program.
Expenditures for traffic- signal work, traffic calming projects and installation of signs and
pavement markings are tracked within this account and billed out to other City
departments, municipalities and developments.
An additional appropriation of $210,000 is needed this year to complete traffic signal
projects, signing, striping, and traffic calming projects scheduled. This year's program
will result in the construction or upgrade of 13 traffic signals, along with the signing.
striping and traffic signal loop repair of numerous roadways. The majority of work is
due to the many major roadway, rehab and development projects this year. The
DATE: October 16, 2001 12 ITEM NUMBER: 13
appropriations will be used to pay for labor, materials, and equipment needed to complete
these projects.
This request appropriates funds from Traffic Operations unanticipated revenue in the
amount of$210,000 in the Traffic Construction budget.
FROM: Unanticipated Revenue (Traffic Construction) $ 210,000
FOR: Traffic Operations/Traffic Construction Program $210,000
E. TRANSPORTATION SERVICES FUND-TRANS. DEMAND MGMT. (TDM)
I. The Metropolitan Planning Organization's (MPO) Regional SMARTTrips VanGo
program will receive an estimated $19,500 in additional operating fares during fiscal year
2001. This item requests that the unanticipated revenue'be"appropriated -n the VanGo
2001 budget as reimbursement for expenses incurred in operating the program.
FROM: Unanticipated Revenue (Operating Fees ``":,: $ 19,500
FOR: Local TDM Expenses $ 19,500
2. The MPO has been awarded a $3,000 grant from Envirotest Systems, the contractor for
the RapidScreen program. This grant will be usedto educate out-of-area motorists about
the State-mandated automotive emissions program. This item requests that the revenue
received from the grant be appropriated and used for MPO programming to educate
motorists about State automotive emissions. No local matching funds are required.
FROM: Unanticipated Revenue (Intergovernmental/Grants) $ 3,000
FOR: MPO Envirotest Systems Grant Expenses $ 3,000
3. The MPO received additional federal, Section [5303(b)] transit planning funds, totaling
$1,427. and $24,569 in FY02 Consolidated Planning Contract (CPG) contract funds
from the Colorado Department of Transportation along with applicable local matching
funds (20%), to be used for the MPO's Unified Planning Work Program (UPWP) —
Administration. This item requests that the revenue received be appropriated in the MPO
budget for administrative expenses.
FROM: Unanticipated Revenue (Section [5303(b)] Funds - 41082274) $ 1,427
FROM: Unanticipated Revenue (Local Match-41082274) $ 357
FROM: Unanticipated Revenue (FY02 CPG Contr. Funds - 41082280) $ 24,569
F'RPM: Unanticipated Revenue (Local Match-41082280) $ 5,393
FOR: 'MPO UPWP Administrative Expenses (41082274) $ 1,784
FOR:` MPO UPWP Administrative Expenses (41082280) $ 29,962
4. The MPO received additional federal planning funds from the Colorado Department of
Transportation along with applicable local matching funds (18%), to be used to: (1)
expand the Regional Origin and Destination Study ($30,000): and (2) expand the
development of the long range Regional Transportation Plan ($22,108). This item
requests that the revenue received be appropriated in the MPO budget for planning
expenses.
DATE: October 16, 2001 13 ITEM NUMBER: 1'
FROM: Unanticipated Revenue (Metro. Planning-41082276) $ 18,129
FROM: Unanticipated Revenue (Metro. Planning-41082277) $ 24,600
FROM: Unanticipated Revenue (Local Match -41082276) $ 3,979
FROM: Unanticipated Revenue (Local Match - 41082277) $ 5.400
FOR: MPO Regional Transportation Plan Expenses (41082276) $ 22.108
FOR: MPO Regional Origin and Destination Study Exp. (41082277) $ 30,000
5. The MPO received additional federal STM funds, approved for use as additional funding
for the Unified Planning Work Program (UPWP)—Regional Transportation Services and
Funding Feasibility Study. This item requests that the revenue received be appropriated
in the MPO budget for the aforementioned study.
FROM: Unanticipated Revenue (Metro. Planning-41082279) $ 16,590
FROM: Unanticipated Revenue (Local Match- 41082279) " ' $ `3,449
FOR: MPO Follow-up Regional Funding Study Expenses $20,039
F. RECREATION FUND
The Recreation Division administers several restricted revenue accounts for various
programs. Revenues for these programs include grants, fund-raising events and
activities. and sponsorships. The following two items appropriate specific expenditures
from unanticipated revenue and restricted reserves established for these special revenue
accounts.
1. Prior year reserves and unanticipated revenue associated with the Northside Aztlan
Community Center (NACC) accounts, in the Recreation Fund, will be appropriated
through this item and used to help underwrite the costs of the increase in the number of
summer basketball teams, the major repairs and maintenance done on the City Park train
and the rebuilding of the tracks.
FROM: Prior Year Reserves (NACC Programs) $ 12,094
FROM: Unanticipated Revenue (NACC Programs) $ 11,906
FOR: Alternative Programming $ 24.000
2. Unanticipated revenue for Youth Sports will be appropriated through this item and used
to purchase sports equipment and shirts.
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FROM: Unanticipated Revenue (Youth) $ 1,410
FOR:- Youth Sports Programming $ 1,410 1
G. CAPITAL PROJECTS FUND i
1. This item appropriates funds from an insurance claim settlement received by the City in i
late 2000. The incident for which the City was reimbursed occurred in the Pavement
Management Program capital project.
I
FROM: Unanticipated Revenue (Insurance Recovery) $ 1,588
FOR: Pavement Management Program $ 1,588
DATE: October 16, 2001 14 ITEM NUMBER: 1'
2. The City has received $158,130 from the Fort Collins/Loveland Water District (the
"Water District"), representing the Water District's share of improvements associated
with the Taft Hill, Drake to Derby capital project. This item appropriates the revenue
received from the Water District in the project budget.
FROM: Unanticipated Revenue (Contributions-in-Aid) $158,130
FOR: Taft Hill, Drake to Derby Capital Project $158,130
3. The City of Fort Collins applied for and received $21,000 in Federal Hazard Elimination
and State matching grant funds to be used to pay 100% of the crosswalk design
improvements at various downtown intersections along College Avenue (US Highway
287). No local City match is required for the design phase. The item appropriates the
revenue received from the Colorado Department of Transportation in Capital Projects
Fund, Pedestrian Accessibility capital project.
FROM: Unanticipated Revenue (Intergovernmental Revenue) $ 21,000
FOR: Pedestrian Accessibility Project $ 21,000k,
4. Facilities has performed work (maintenance, repairs, alterations, and miscellaneous
services) for various departments and has billed these departments for the work. Item
A.2. of this ordinance appropriates $536000 for transfer from the General Fund to the
Capital Projects Fund, Major Building Maintenance capital project. This item
appropriates those funds in the Capital Projects Fund where it will be used for facility
maintenance projects.
FROM: Transfer from the General Fund $ 536.000
FOR: Major Building Maintenance $ 536,000
5. This action provides one-time funding of $200,000, in the form a transfer existing
appropriations from the General Fund, to establish a pool of resources to be used to cover
preliminary,expenses of currently unfunded projects. Operations Services will charge
expenses for any preliminary work on potential projects against these funds.
FROM: Transfer from the General Fund $ 200,000
FOR: Major Building Maintenance $ 200,000
Natural Resources (Capital Projects) has received revenue from various sources which
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need to be appropriated to cover the related expenditures. A list of these items (6-12)
forms.
6. The City purchased buildings and farmland associated with the Nix Natural Area
acquisition in January 1997. The City receives rental income from the buildings and
farmland as a result of the purchase. This item appropriates the unanticipated revenue
from rental income to be used for the Natural Areas capital project.
FROM: Unanticipated Revenue (Other Rents and User Charges) $ 1,715
FOR: BCC -Natural Areas Project $ 1,715
DATE: October 16, 2001 15 ITEM NUMBER: 1'
7. The City purchased farmland associated with the Hazaleus Natural Area acquisition in
1999. The City receives rental income from the farmland as a result of the purchase.
This item appropriates the unanticipated revenue from rental income to be used for the
Natural Areas capital project.
FROM: Unanticipated Revenue (Other Rents and User Charges) $ 8,400
FOR: BCC -Natural Areas Project $ 8,400
8. The City received a refund of$457 from Suburban Propane upon termination of service
at the Nix natural area. This item appropriates the unanticipated revenue in the Natural
Areas capital project.
FROM: Unanticipated Revenue (Miscellaneous Revenue) $ 457
FOR: BCC -Natural Areas Project $ 457
9. The City received a payment of$13,826 for a sewer easement granted to TM ONE, LLC
for the Linden Park Development in the FossilCreek.Wetlands natural area-4'*n'e land
was purchased using funds from the Natural"Areas capital project. This item
appropriates the unanticipated revenue in the Natural Areas capital project.
FROM: Unanticipated Revenue (Miscellaneous Revenue) $ 13,826
FOR: BCC -Natural Areas Project $ 13,826
10. The City receives royalty payments from the LaFarge Corporation for gravel mining and
40 use of the City-owned conveyor belt at the Resource Recovery Farm. Royalty payments
received in 2001 total $306,516. This item appropriates the unanticipated revenue
received in the Natural Areas capital project.
FROM: Unanticipated Revenue (Miscellaneous Revenue) $ 306,516
FOR: BCC -Natural Areas Project $ 306.516
It. The City received $819 mi miscellaneous revenue, representing mileage reimbursement
for an employee used as a witness in a natural areas related trial, reimbursement from an
employee for tuition, and revenue from t-shirts sold at a Natural Areas sponsored
conference. This item appropriates these reimbursements in the Natural Areas project,
from which they were initially expensed.
FROM: Unanticipated Revenue (Miscellaneous Revenue) $ 818
FOR: BCC -Natural Areas Project $ 818
12. This item appropriates funds from an insurance claim settlement for fence repairs at the
Fossil Creek Wetlands Natural Area, resulting from an accident involving a vehicle.
FROM: Unanticipated Revenue (Insurance Recovery) $ 225
FOR: BCC -Natural Areas Capital Project $ 225
13. Due to delays in the development and construction of the Horticulture Center capital
project, operation and maintenance (O&M) funds are available and will be applied to the
development and construction of the Center. This items authorizes the use of$170,000
DATE: October 16, 2001 16 ITEM NUMBER: 1'
appropriated in the Forestry O&M budget (in the General Fund) for the Horticulture
Center to be used for construction of the Center.
FROM: Transfer from the General Fund $170,000 1
FOR: BCC —Horticulture Center Capital Project $170,000
14. City Council adopted Ordinance No. 113. 2001 on August 21. 2001, appropriating
$800,000 in the Neighborhood Parkland Fund to be used for raw water purchases. Of the
$800,000, funds totaling $164,400 represent raw water purchases paid by the
Neighborhood Parkland Fund on behalf of the Soft Gold Park project. This item
appropriates $164,400 in the Capital Projects Fund Soft Gold Park capital project,
representing the raw water paid by the Neighborhood Parkland Fund.
FROM: Transfer from the Neighborhood Parkland Fund $ 164,400
FOR: Soft Gold Park Project $ 164,400
15. The Utilities have agreed to provide $10,000-of7design assistance for the omntunity
Horticulture Center in support of the integrated and`sustainable design costs related to'the
facility. The transfer will be made to the Horticulture Center capital project in the
Natural Areas and Parks, Building Community Choices capital projects fund from the
Education Energy and Conservation Services budget within the Utilities Customer
Service and Administrative Fund.
FROM:Transfer from Customer Service and Administrative Fund $ 10,000
FOR: BCC - Horticulture Center Capital Project $ 10,000
H. OPEN LANDS FUND
1. The City received rental revenue on a building located at Cottonwood Hollow Natural
Area. The building, located on six acres, was acquired from the MBI Corporation using
the City's share of Larimer County's open space initiative. This item appropriates the
unanticipated revenue from rental income to be used for Open Lands expenses.
FROM: Unanticipated Revenue (Other Rents and User Charges) $ 14,980
FOR: Open Lands Expenses $ 14,980
2. The City received rental revenue on land located at the Running Deer Natural Area. The
land was acquired with funds from Larimer County's open space initiative. The land
leases paid quartply by Hageman's Earth Cycle. This item appropriates the
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unanticipated revenue from rental income to be used for Open Lands expenses.
FROM: Unanticipated Revenue (Other Rents and User Charges) $ 7,200
FOR: Open Lands Expenses $ 7.200
3. The City received $270 for a temporary easement granted to Larimer County on the
Colina Mariposa property purchased with funds from Larimer County's open space
initiative. This item appropriates the unanticipated revenue to be used for Open Lands
expenses.
DATE: October 16, 2001 17 ITEM NUMBER: 1'
FROM: Unanticipated Revenue (Other Rents and User Charges) $ 270
FOR: Open Lands Expenses $ 270
4. The City received a refund on an overpayment at the closing for the Duck Lake natural
area acquisition. This item appropriates these reimbursements in the Open Lands Fund.
from which they were initially expended.
FROM: Unanticipated Revenue (Other Rents and User Charges) $ 1,040
FOR: Open Lands Expenses $ 1,040
5. The City received $162,064 from K-B Homes for an easement at Provincetowne. A total
of$48,409 is needed for maintenance of the easement once the land has been revegetated
by K-B Homes. This item appropriates that portion of the K-B Homes reimbursement
for maintenance of the easement in the Open Lands Fund.
FROM: Unanticipated Revenue (Other Rents and User Charges) $ 48,409
FOR: Open Lands Expenses _ a._ $ 48,409 :.
I. CAPITAL IMPROVEMENT EXPANSION FUND
1. This item appropriates administrative fees earned in the Capital Improvement Expansion
Fund and authorizes those fees for transfer to the General Fund to be used for expenses
relating to the finance computer system. (See A.17.)
FROM: Unanticipated Revenue(Admin. Fees) $ 23,300
FOR: Transfer to the General Fund $ 3 _300
J. GENERAL EMPLOYEES' RETIREMENT FUND
1. The General Employees' Retirement Plan is designed to allow retirees to take a single-
sum payment from the Plan thereby, removing the liability of providing a future pension
benefit to the employee. -In 2001, many retirees have chosen to take the single-sum
payment option. This item appropriates $625,000 from prior year reserves in the General
Employees' Retirement Fund to be used for additional retirement payments.
FROM: Prior Year Reserves $ 625,000
FOR: General Employees' Retirement Fund Expenses $ 625,000
K. DOWNTOWN DEVELOPMENT AUTHORITY O&M FUND
1. This item appropriates $60,000 in unanticipated revenue in the Downtown Development
Authority Operation and Maintenance Fund to pay miscellaneous expenses. DDA will
often partner with other organizations to pay miscellaneous expenses, such as janitorial
costs, maintenance. etc. for the improvement of the downtown area. The Downtown
Development Authority will pay the expenses up front and receive reimbursement from
those organizations for those expenses at a later date.
FROM: Unanticipated Revenue (Reimbursements) $60,000
FOR: Downtown Development Authority O&M Expenses $60M00
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DATE: October 16, 2001 18 ITEM NUMBER: 13
L. NEIGHBORHOOD PARKLAND FUND
1. This item appropriates $2,733 from unanticipated revenue to the Edora Skate Park
Project in the Neighborhood Parkland Fund. Funds have been collected through various
community fund-raising efforts to help fund the new skate park at Edora Park. The
concrete skate park is 14,000 square feet in size and was designed for a variety of users
and skill levels. These funds will be used to complete the park with additional benches.
picnic tables, and landscape items.
FROM: Unanticipated Revenue (Contributions) $ 2,733
FOR: Edora Park- Skate Park Project $ 2,733
M. PERPETUAL CARE FUND
1. This item appropriates $5,000 in unanticipated revenue in the Perpetual Care Fund. This
request increases the Transfer to Cemeteries in the Perpetual Care Fund In
earnings on Perpetual Care investments are transEifed to the Cemetery Fund year.
Interest earnings have increased in the past year du `4o the overwhelming response`to the
Cemetery Fund's grave reclamation project at Grandview Cemetery. The project had a
significant impact on revenues in the first half of 2001. An increase of $5,000 more
accurately reflects interest earnings for 2001 inthe Perpetual Care Fund and will allow
all the earnings to be transferred to the Cemetery Fund.'
FROM: Unanticipated Revenue (Interest Earnings) $ 5,000
FOR: Perpetual Care Fund $ 5,000
N. STREET OVERSIZING FUND
1. Expenditures from the Street Oversizing Fund are projected to exceed the $3.6 million
budgeted in 2001. The City is currently in a cycle of growth and the street network is
expanding accordingly, to meet the impact. It is estimated that an additional
appropriation of $1,887,000 will be needed to meet the City's obligations for the
Walmart project as well as design costs for future projects. These projects include
Lemay to Fossil Creek, Fossil Creek Bridge, Elizabeth — Taft Hill Road to Overland
Trail, Harmony Road, Senaca to College, and Preston Centre.
"FROM: Prior Year Reserves $1,887,000
FOR: Street Oversizing Projects $1,887,000
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O. TR`ANSFERS OF APPROPRIATIONS BETWEEN FUNDS
Article V, Section 10, of the City Charter authorizes the City Council, upon
recommendation of the City Manager, to transfer unexpended and unencumbered
appropriations from one fund to another provided that the purpose for which the
transferred funds are to be expended remains unchanged.
1. The Natural Resources program is contributing $30,000 towards the purchase of land
along Spring Creek at the site of the Horticulture Center. This piece of land was
determined to have Natural Resource value and is viewed as important to the wildlife
DATE: October 16. 2001 19 ITEM NUMBER: 13
corridor along Spring Creek. Appropriations are available in the Building Community
Choices Natural Areas capital project. This item authorizes the transfer of$30,000 from
the Building Community Choices Natural Areas capital project to the Building
Community Choices Horticulture Center capital project.
FROM: BCC —Natural Areas Capital Project $ 30.000
TO: BCC —Horticulture Center Capital Project $ 30,000
2. The City's Horsetooth Road and Mason Street Turn Lane capital project was completed
as of the end of 2000. The project was completed under budget resulting in savings of
$42,361. This item authorizes the transfer of a portion of the unspent project
appropriations to the project or fund to which the savings should accrue.
FROM: Minor Streets Capital Project $ 15,584
TO: Pedestrian Accessibility Capital Project $ 5,029
TO: Street Oversizing Fund $10,555
3. The Shields Street, Horsetooth to Troutman Parkway capital project has been completed
pending landscaping warranties, estimated at $40.000. Aside from the landscaping
warranties, the project was completed under budget, resulting in savings of $64.016.
This item authorizes the transfer of the unspent project appropriations to the Street
Oversizing Fund, to which the savings should accrue.
FROM: Shields Street, Horsetooth to Troutman Capital Project $ 64,016
TO: Street Oversizing Fund (Operations) $ 64,016
4. The Timberline Road at Willow Springs capital project was completed in 1998. The
project was completed under budget resulting in savings of $258,036. This item
authorizes the transfer of the unspent project appropriations to the Street Oversizing
Fund, to which the savings should accrue.
FROM: Timberline Road at Willow Springs Capital Project $258,036
TO: Street OversizingFund'(Operations-) $258,016
5. The Engineering Department has agreed to use appropriations, totaling $63,069, from its
Pedestrian Accessibility', capital project to construct transportation infrastructure
improvements, includine sidewalk improvements, enhanced crosswalks, mid-block
,_crossings and landscaped pedestrian refuge areas in the Downtown Civic Center capital
project, Phase II. This item authorizes the transfer of $63,069 from the Pedestrian
Accessibility capital project to the Downtown Civic Center capital project.
FROM: Pedestrian Accessibility Capital Project $ 63,069
TO: Downtown Civic Center Capital Project $ 63.069
6. This item requests the transfer of previously authorized appropriations, totaling
$110.000, representing fiscal year 2001-2002 MPO budgeted amounts in the
Transportation Services Fund, to the North Front Range Transportation and Air Quality
Planning Council Fund, also known as the MPO. The appropriations will be used to
cover the payroll-related expenditures of the Executive Director of the MPO.
DATE: October 16, 2001 20 ITEM NUMBER: 13
FROM: Transportation Services Fund(MPO Admin) $ 33,000
FROM: Transportation Services Fund (Regional SMARTTrips) $ 77,000
FOR: North Front Range Transportation and Air Quality
Planning Council Fund $110.000
7. Ordinance No. 124, 2001, which transferred $139,419 from the Police operating budget
to the Multi-Jurisdictional Drug grant project, was short by $9,621 to fully complete the
obligated match total of $149,040 as stated in the grant application. There are two
positions which make up this match commitment, the Task Force Commander match
portion of$67,215 and the Task Force Sergeant position for$81,825.
FROM: General Fund - Police Services $ 9,621
TO: General Fund -Multi-Jurisdictional Drug Grant Project $ 9,621
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