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HomeMy WebLinkAboutMINUTES-04/15/1975-RegularZ Qi ti s April 15, 1975 COUNCIL OF THE CITY OF FORT COLLINS, COLORkDO , Council -Manager Fonm of Government Regular Meeting - 5:30 P.M. A regular meeting of the Council of the City of Fort Collins was held on Tuesday, April 15, 197S at 5:30 Y.M. in the Council Chamber in the City of Fort Collins City Hall. Assistant Mayor Gray called the meeting to order. Present: Council members Arvid R. Bloom, Charles Bowling, Nancy Gray, Peggy Reeves, Jack Russell, Richard Suinn and Earl Wilkinson. Staff members present: Brunton, lliTullio, Bingman, Kaplan, Cain and Hoffman. Also: City Attorney March. Election of Mayor and Assistant Mayor Former Assistant Mayor Nancy P. Gray called the meeting to order and opened the meeting for nominations for the office of Mayor. Council- man Bowling made a motion to nominate Jack Russell for the office of Mayor, seconded by Councilman Wilkinson. ' Councilwoman Reeves made a motion to nominate Nancy Gray for the office of Mayor, seconded by Councilman Suinn. Vote: Bloom for Russell Bowling for Russell Gray for Gray Reeves for Gray Russell for Russell Suinn for Gray Wilkinson .for Russell It was declared that Councilman Russell has been elected Mayor. Mayor Russell next called for nominations for the office of Assistant Mayor. Councilman Wilkinson made a motion nominating Councilman Bowling for the office of Assistant Mayor, seconded by Councilman Bloom. Councilwoman Reeves made a motion nominating Councilwoman Cray for the office of Assistant Mayor, seconded by Councilwoman Gray. , 236 -Z 't I s ' Vote: Bloom for Bowling Bowling for Bowling Gray for Gray Reeves for Gray Russell for Bowling Suinn for Bowling LM OG Wilkinson for Bowling Mayor Russell declared that Councilman Bowling has been elected to the s" office of Assistant Mayor. Election of Representative to Larimer-Weld Council of Governments Councilwoman Gray nominated Councilwoman Reeves to serve as the representative from Fort Collins to the Larimer-Weld Council of Governments. w Councilman Wilkinson nominated Assistant Mayor Bowling as the representative ' from Fort Collins to the Larimer-Weld Council of Governments. Councilwoman Gray made a motion that nominations cease, seconded by Councilman Suinn. Yeas:. Council members Bloom, Bowling, Gray, Reeves, Russell, Suinn and Wilkinson. Nays: None. Vote: Bloom for Bowling Bowling for Bowling Gray for Reeves Reeves for Reeves Russell for Bowling Suinn for Reeves Wilkinson for Bowling Mayor Russell noted that Assistant Mayor Bowling has been elected as the representative from Fort Collins to the Larimer-Weld Council of Governments. Councilman Bowling nominated Mayer Russell as the alternate representative to the Larimer-Weld Council of Governments. Councilwoman Gray nominated Councilwoman Reeves to serve as the alternate representative to the Larimer-Weld Council of Governments. 237 1 GIJN. Councilwoman Gray made a motion to close nominations for an alternate representative. Yeas: Council members Bloom, Bowling, Gray, Reeves, Russell, Suinn and Wilkinson. Nays: None. Vote on alternate representative: , Bloom for Reeves Bowling for Russell Gray for Reeves Reeves for Reeves Russell for Russell Suinn for Reeves Wilkinson for Reeves Mayor Russell declared that Councilwoman Reeves was elected as the alternate representative from Fort Collins on the Lariuier-Weld Council of Governments. Report of DT2 Study on the Fort Collins -Loveland Municipal Airzcrt Mrs. Merta Cook read at length a letter from Maurice 0. Nelson, Chairman , of the Steering Committee of DT2, in support of the Airport etudy ""Ork Group, who put together the study on the Fort Collins -Loveland Municipal Airport. (Copy of letter in Central Files) Mr. Paul IIuszar, Chairman for the Airport Study Work Group, spoke at length on the work of the group. fie reviewed for Council the charge given to DT2 in January after the Isbill D9aster Plan had been submitted for review. The major areas to be studied were 1) value of present facility, 2) adequacy of the facility, and 3) need for expansion and improvement. Mr. Huszar spoke at length regarding the criteria studied. (complete report in Central Files) The Committee has submitted the following conclusions and what action. should be taken: 1) The present facility is adequate for current use. 2) A parallel taxiway is probably warranted for safety, especially as airport use increases. 3) A l(,n)Jinencd runway is not nec(led at Present. 4) The ;)rescni lacil.i.tics can accommodate a commuter service when needed. S) Major deCi.ciency is the lack of land use planning wid control of the airport zone. This should be given a high priority for corrective action. 6) The Fort Collins -Loveland Airport is not located appropriately to , be classified as a Regional Airport and planning for such would not be proper. 7) Funding- were benefits to the community equal to the funding given - the Committee definitely feels that the method of disbribution of funding should be reassessed. 238 J `L ei y Mr. Nick Leonard, a member of a sub -committee studying experiences of other cities, spoke at length on the comparison made. His group also ' studied the feasibility of the authority governing the Airport possibly being COG or County level. It was not followed after it came to light that this was an impossible situation. Mr. Robert Norton, Chairman of the Airport Board, spoke to the supple- mental report submitted by the Board. Mr. Kosta Constantine, Manager of the Airport, spoke to the safety factors as regards to the runways, take offs and landings. Lei Mr. Norton urged the Council to approve the Master Plan and condition the OG approval that if changes are necessary they can be accomplished. Mr. Norton emphasized to the Council that in order for the Fort Collins - Loveland Airport to apply for FAA assistance of funds to help in the planned improvement projects, there must be an approved Master Plan for the next 15 years. Mr. Robert Ocheltree, member of the Airport Board, called the Council's attention to the following specific areas of the Board's report on the Master Plan: "It seems apparent at this time that the Cities will not have the ability to agree on funding Phase I of the proposed Master Plan .in total within ' the next five years, nor can we assume funds will be coming from other sources. With this in mind we would recommend the adoption of the Master Plan, as revised, with the recommendation that Phase I be con- sidered the immediate goals with the possible expansion of the time span on this phase to ten years as.a maximum for completion, with the hope that funds could be available before the maximum time period elapsed. Therefore, because we are not gifted with the foresight to see past the next five year period, if that long, we commend in principle the presented Master Plan, with the thought that we have no right to limit those who will follow us, nor will we be binding them to a plan that cannot be altered as the need arises. In studying the proposed Master Plan and the plan developed 10 years ago we find very little change, and the changes we find are basically to obtain more land to protect against encroach- ment." He also advised the Council that Greg Isbill had been hired to prepare a Master Plan with no specific direction from the Airport Board. Also, since Greg Isbill has been hired as the design engineer, they will not be hired to complete the work. The actual work will be put out to bid. Councilman Suinn made a motion to approve the following projects: 1. Parallel and connecting taxiways 15/33 2. Overlay i 3. Apron Expansion 4. Apron Reconstruction S. Extend Runway 1S/33 to 7,500 feet No second to motion. 239 Z40 Attorney March advised the Council that a motion to approve or disapprove was not necessary at the present, however, the Council should refer the I Master Plan back to the Airport Board and the consultants for certain changes. Councilman Bowling made a motion, seconded by Councilman Suinn, to refer the Master Plan for the Fort Collins -Loveland Airport back to the Airport Board and the consultant to make revisions to shorten the runway length and to consider as an alternative to land acquisition zoning in order to prevent encroachments. Yeas: Council members Bloom, Bowling, Gray, Reeves, Russell, Suinn and Wilkinson. Nays: None. Contract with Isbill Associates, Inc., for apron construction at Fort Collins - Loveland Airport denied Councilman Bowling inquired into Sections 6 and 7 on Page 3 of the contract, "lump sum amount of $18,000.00,"if this was one payment of $18,000 or was it a total of $36,000. City Attorney March advised him that the total payment was to be $36,000. Councilman Bowling made a motion, seconded by Councilman Wilkinson, to deny this contract and refer the matter back to the Airport Board to request additional proposals from others, including local engineering firms for the apron construction at Fort Collins -Loveland Airport. Yeas: Council members Bloom, Bowling, Gray, Reeves, Russell, Suinn and , Wilkinson. Nays: None. Councilman Suinn stated that he would like to see future contracts contain the following two items: 1) Starting and ending dates. 2) Provision for potential change of scope and the contract then to be re -negotiated. Citizen Participation 1) Andy Anderson addressed the Council inquiring about an article entitled, "Some of the feelings of the various Council members in regards to the dismissal once again of the vote of confidence issue in District Court last week" and if the City Attorney were paid an additional fee for Court representation. City Attorney March advised Mr. Anderson that there was no additional fee charged on this type of general litigation. 2) Carla Mueller, representing the Agriculture Council at CSU,invited the citizens to a Symposium on economic problems related to devel- opment on April 24, 1975 at 7:30 P.M. in Room A-201 of the Social Science Building. , 240 *Z 41 I Proclamations Deputy City Clerk, Lavonne Hoffman, summarized the proclamations as follows: 1. Fort Collins Realtor Week - April 20, 1975 through April 26, 1975. 2. Respect for Law Week - May 1, 197S through May 7, 1975. 3. American Bike Month for month of May and Bicycle Safety Week in Fort Collins, May S, 1975 through May 11, 1975. 4. Healthy Baby Week from May 4, 197S through May 11, 1975. Slide presentation on arboretums W Mr. Jim Peterson, Rod Harper and Judy Carlson, CSU students, who are doing Ci7 intern work with the Parks and Recreation Department, presented a slide pro- gram in honor of Arbor Day on April 18, 1975. The presentation was pre- pared by the City Forestry Department under the direction of. Dr. Carl Jorgenson, the City Arborist. Awarding of Plaques of Appreciation to retiring Council members Fead and Preble Mayor Russell called Mrs. Mabel Preble and Dr. J. W. N. Fead to the front — to present plaques of appreciation to.each of them. The following depicts the inscriptions found on each plaque. MABEL G.PREBLE In recognition and appreciation of four year's loyal, dedicated public service for the City of Fort Collins, Colorado. April 6, 1971 to April 8, 1975 - City Council Member April 12, 1973 to April 11, 1974 - Mayor J. W. N. (Bill) FEAR In recognition and appreciation of four year's loyal, dedicated public service for the City of Fort Collins, Colorado. February 11, 1971 to April 8, 197S - City Council Member April 11, 1974 to April 8, 1975 - Mayor . Report on Carcinogen Study Dr. R. K. Skogerboe presented a report on the organic compounds found in the atmosphere in and around Fort Collins during the months of January and February, 1975. (Complete report in Central Files) 241 Council asked Dr. Corrin if the City were in any danger and was advised that there is no immediate danger and there are currently two types of , monitoring systems. One is devoted to measuring the concentrations suspended over the City and studied by the State. The second is a monotoring station located at the courthouse which measures the level of carbon monoxide concentrations. Mayor Russell thanked Dr. Corrin and Dr. Skogerboe and their associates for their hard work in putting this report together and making their presentation to.the Council. Amendment to Aereement with The Point Mr. David G. Adamson, representative from the Point, thanked Council, first for their financial support and then proceeded to thank John McGraw and the"Department of Human Resources for their support and help. Mr. Adamson explained to the Council the basic reasons for discontinuing the various activities, except for the medical clinic and that all of the financial support transferred to the medical clinic. Dr. Dana Slauson, M.D., Director of The Point Community Clinic, spoke at length to the following memoi to the urgent need to keep the clinic in operation and the services offered: POINT Psychological Services TheIaOI 1 Medico' 493-2616 493.: Information and Referral Drug Information and Treatment 493-2616 Legal Aid 493-2616 503 Remington 493-2898 Fort Collins, Colorado 80521 TO: John McGraw, Director, Human Resources Department FROM: David Adamson, Director, The Point Dana Slauson, M.D., Director, The Point Community Clinic DATE: April $, 1975 RE: Future City Funding of the Cotmm ity Clinic Recognizing the City's financial commitment to the Point Community Clinic and the other Point services and appreciating the City's concern for all the human service agencies to which it contracts for services, we would like to inform you via this memo that the continued availability of outpatient medical services at The Point are jeopardized after July 1, 1975 if we cannot insure funding in the following twelve months. We request the City give serious consideration to the funding ' proposal herein which would permit the continuation of -outpatient services to many Fort Collins residents and Larimer County residents alike. 242 6246 The County is also presently considering this proposal and other alternatives to insure medical help to those in need. Nature of the Problem The Clinic has grown to be a sizeable enterprise (See appendix A) that has made substantial inroads in the treatment of the medically needy. For the past two years, the Clinic has operated under the almost full time supervision of Dr. Slauson who, like the other doctors who help at the Clinic, has donated her time and expertise free of charge. LM However, in July Dr. Slauson must depart the Clinic to pursue X additional professional training in a residency program out of Larimer ri County. U Therefore the Clinic must procure a paid medical doctor to W W supervise the Clinic. It is the concerted opinion of all the doctors involved with the Clinic that the growing patient load requires full time supervision in addition to donated professional time. If the Clinic is to get a doctor, the search must commence immediately because young physicians are looking for placements now as they emerge from training programs. The new doctor must be on board by June to work along side Dr. Slauson to become familiarized with the Clinic operations, and become acquainted with other doctors and medical facilities available in the community. However, in order to attract a physician the Clinic must be able to insure both an adequate salary and good professional environment for at least one year. The Clinic cannot do this unless a substantial commitment can be obtained from the City and County. The Point is willing to make major modifications in its other programs to insure the continuation of the Clinic. The Point The Point as such will cease to exist as of July 1. In order to divert all available funds to the Clinic, four staff members, including the director, social worker, and two counselors will leave The Point. The Point Legal Aid Clinic is awaiting word from the Joint Budget Committee of the State Legislature on the funding prospects of a state legal services plan in which The Point played a significant role in formulating and from which the legal services would receive all future funding. At some future time a psychologist might join the Clinic staff., The state division of alcohol and drug abuse has expressed a desire to place a drug counselor in the clinical setting. Doctors have expressed a desire to have a psychologist readily available to make spot referrals of patients in need of psychological treatment. This, however, will depend on the availability of state or federal funds. Therefore The Point would like to request that the entire sum of $833 allocated to The Point through December of 1975 be earmarked to go directly to the Clinic. 243 Z4g The City and County Upon examination of Appendix A you will see that during the calendar ' year 1974, the Point Community Clinic saw 4248 patients. Of these 2549 or 60% are Fort Collins residents. The remaining 1699 patients, or 40% of the patient population, reside outside the city limits, but inside Larimer County. In the past year the County has supported the Clinic in the amount of $30,000 as compared to the City which has contributed one third of its $10,000 appropriation to The Point or $3,300 per year. Through the sliding fees and fund raisers, The Point raised slightly over $7,200. Therefore, in the past, the County has contributed 75% of the operating budget of the Clinic, the City 8% and the Clinic has generated 17%• The attached budget, were it to be acceptable to all parties * concerned, would permit: 1) The Clinic to obtain the services of a full time doctor, 2) the Clinic to continue outpatient services to those in need, both in Fort Collins and Larimer County, 3) a 20% patient increase (5% City and 15% County, and 4) a more equitable distribution of expenses between the City and County vis a vis patient populations. See Appendix "B"--Projectea Clinic Budget 1975-1976. The adoption of this budget would redistribute the costs of the Clinic operation such that the County would contribute 58% of the budget ' (an overall decrease of 17%), as compared to 74-75, the City would assume 27% (an increase of 20% overall), and the Clinic will be responsible for 15%. It should also be pointed out that the new budget would entail an increase of 24% over last year for the County and an increase of 58% to the Clinic for the City, with a 100% decrease to other Point services. As indicated, a paid doctor would permit an overall patient increase of 20% during the 75-76 fiscal year. Of this 20%, 5% would be Fort Collins residents or an increase of 212 patients, but an overall drop of 6% to a total percentage of 54% in 75-76. The other 15%, or 637 new patients, would be County residents, bring the County's overall percentage to 46%, an increase of 6555 from 74-75. Clearly this would lead to greater equity between the City and the County, both of whom are using revenue sharing monies for the treatment of the medically needy. Process to Make the Clinic Solvent for Twelve Months 1. As of May 15, The Point as such will disband, and four staff members including the director, social worker and two psychotherapists will depart. 2. Prior to or by this time, we request that the Council approve that the full D833.33/month allocation to the former Point be diverted to the Clinic. 3. We also request that the Council approve an emergency ' supplemental increase from revenue sharing surplus in the amount of $600 per month towards a physician from July, 1975 thru December, 1975• 244 24 I her we request that the Human Resources Board meet at the earliest possible date and recommend to the Council a six month allocation of ;1433 monthly from January, 1976 thru June, 1976. 5. We will also request that the County Commissioners approve that the $2500/month allocation be extended through December, 1975 and that an additional $600/month be allocated commencing in July, 1975 through December earmarked for a physician. Also, pending approval of the Human Resources Board, we will request that the County make a six month allocation of $3100/month for the first six months of 1976. The Need for Outpatient Medical Services �j North Central Health Planning Association recently completed a study jp of the medically needy in Larimer County. The health planning group also submitted a study of Census Tract 13, which includes Andersonville, Buckingham and Alta -Vista. The latter is available for examination in ;z] W the City Planning Office. Both these reports indicate and certify that the need for preventive outpatient services in this area are not just substantial, but staggering. Anyone with doubts or questions should contact Alan Drum, the primary researcher in both these reports at 492-1162. The Long Term Solution to the Needs of the Medically Indigent For the past year, Dr. Slauson and other physicians associated with 4c ' The Point Community Clinic have been pursuing every possible state and federal funding for outpatient services in cooperation with the North Central Comprehensive Health Planning Association, realizing the need for expanded outpatient services and the tenuous nature of revenue sharing funds. They have exhausted all possible sources for the very near future (next six to twelve months), including 314,-E and IM grants. Eventually the City and County (and other cities in the County) will have to enter a permanent joint venture to assure contined medical services to the needy, either through an enormous insurance investment or an expanded clinic or clinics. This will not be realistic, however, for some time. Perhaps additional taxation through a mill levy will have to be passed to take care of pressing health needs. Direct medical services, the most critical of human services, should not depend on unstable revenue sharing allocations over the long term, though for the present by necessity they must. The Short Term Solution The short term solution to insuring continued medical care to the needy over the next twelve months in the continued funding of The Point Community Clinic. Through the Clinic, the professional medical community has demonstrated an enormous commitment to medical care to the Poor. (See Appendix C) The Comrmmty Clinic cannot meet all the needs. It does, however, ' reach a substantial number of people in need, especially Chicanos, both for their own well being and the general public health. (See Appendix A) The Clinic.can only continue if it receives your financial support and that of the County. 245 We are well aware that money is tight. However, we also trust that the City places the alleviation of human suffering and the protection of the public health as one of its highest priorities, and hence will give speedy and careful consideration to this proposal at the earliest possible date. The search for a physician cannot get underway too soon. Please contact us if you have any questions. Dr.Slauson responded to questions from the Council regarding the types of persons receiving service from the clinic, (see report in Central Files) the types of proposed funding to keep the clinic operating after June, 1976,and the reponse of other medical facilities in the community. Dr. Slauson advised Council that the clinic had the support,,or at least word support, of the M.D.Is, the Larimer County Foundation and the North Central Health Planning Association. Council was also advised that Federal funding had been applied for and if accepted, monies would not be received until July 1, 1976 explaining the request to extend City and County funding to that time. Councilman Wilkinson made a motion, seconded by Councilman Bowling, that the amendment to the agreement with the Fort Collins Foundation for the Committee on Drug Education designated the "Point" be approved, subject to the County also increasing their financial support. Yeas: Council members B1oom,Bowling, Gray, Reeves, Russell, Suinn and Wilkinson. . Nays: None. Library Site Discussion ' Mr. Brunton, City Manager, spoke at length to the memo put together by City Attorney Art March, Jr., and himself and distributed today to the Council. (Memo and supportive material in Central Files) Councilman Bowling inquired what action was needed from the Council? City Attorney March stated the Administration was requesting two things - 1) the matter was being brought back to the Council with the preliminary data to show what direction the Administration would be moving along and if the Council does not agree, it should so state; 2) if the Council has other alternatives they wish to develop,the Administration should be so advised. Mr. Brunton, City Manager, advised the Council that the preliminary data submitted was an attempt to comply with both People's Ordinance 1 and Ordinance 2, which received affirmative votes at the last election. Mayor Russell inquired into design and putting some portion of the library below ground and was advised the water table presents a problem. Council- woman Gray inquired into the limitation of 50 of the open space.to be used. City Attorney March advised that it appears to be possible to build a building that will take up only 50 of the open space, however, during the course of construction, a good deal more than 5% of the open space will be used. Mr. Al Zeigel, Architect, spoke to the types of design in keeping within the limits of People's Ordinances 1 and 2. In so doing, he noted that ' three buildings in Lincoln Park are too many and one should be moved, namely the Museum. Also there can be virtually no on -site parking, and 246 �L 4 tl this issue will need to be addressed in the near future. Mr. Zeigel advised Council that in their opinion, the building should be no more than ' two stories high and both floors should be somewhere near the same size. Councilwoman Reeves inquired if the Administration needed some direction as to what should be done with the present Pioneer Museum Building? City Manager Brunton advised that there were several other decisions to be made prior to that, such as, 1) do you want to move the museum to the current library building; 2) do you want to find a temporary location; or 3) do you want to locate at some other site. City Manager Brunton stated that before any definite decision could be made, that all of the costs needed to be studied very closely. JO Mr. David Watrous, Curator of Pioneer Museum, spoke to the Council con- cerning the location of the new library. U W G.7 Mr. Al Zeigel elaborated on the criteria used in trying to find the best possible location for the new library in relation to the existing buildings and trees. Dr. Charles Shepardson spoke to preserving historic landmarks and that both of these buildings in the Library Park fit this description and lie would hate to see either of these buildings destroyed. ' Herb Brower spoke to the original intent of People's Ordinance No. 2, not to destroy the open space parkland. Mr. Al Zeigel again spoke to the Council and urged them to not delay in making a decision as to how to proceed since time is a very important factor. No action taken at this time, additional discussion scheduled for 1:00 P.M. on Friday, April 18, 1975 in the Council Chamber. Stuart Street Day Care P.U.D approved Paul Deibel of the Planning Office spoke to this item, showing the Council a detailed drawing of the area, stating that the Zoning Board of Appeals had heard an Appeal in January, 1975 (Appeal No. S54) regarding the development of a day care center. The variance was granted. Later this matter was brought before the Planning and Zoning Board for review. The landscape and site plan were approved by the Board on April 7, 1975. Ms Stephanie Morton, petitioner, spoke to the proposed operation. Councilman Wilkinson made a motion, seconded by Councilman Bloom, to approve the Stuart Street Day Care P.U.D. Yeas: Council members Bloom, Bowling, ' Gray, Reeves, Russell, Suinn and Wilkinson. Nays: None. 247 44N Northwood Apartments P.U.D. Final Site Plan and Subdivision Plat ' Tabled This item tabled at the request of the developer. Agreement with Northern Colorado Water Conservancy District to study feasibility for additional outlet from Horsetooth Reservoir approved City Manager, Robert Brunton, spoke to the agreement. He explained that with the growth of the City to the southeast, the City will soon need to develop water treatment facilities in that area. For this reason, the Administration feels that a feasibility study for a possible outlet in the southern part of the City or possibly a joint treatment facility with various other agencies in the area be undertaken. 'Tae others being: North Weld County Water District City of Loveland Central Weld County Water District Town of Windsor East Larimer County Water District Kodak Fort Collins -Loveland Water District Colorado State University The Bureau.of Reclamation has agreed, for a fee, to make the studies with regards to the possibility of having another outlet from the Reservoir. It is possible that we could obtain this highly expensive tunnel on the same basis ' as we received our present water from Horsetooth Reservoir. Also, .the Northern Colorado Water Conservancy District has agreed to act as the administrative agency for the participants at least during the initial study period. The City of Fort Collins and the Eastman Kodak Company would have a factor of two for charges and the other agencies a.factor of one. This was based on the pre- sent and future projected consumption. The initial amount being requested is $1,000 per factor or $2,000 for the City of Fort Collins. Under the City's Purchasing Ordinance, I could approve this agreement. however, I believe it is important that the City Council be involved in this project since the involvement may be higher in the future. At no time will we make any major commitment to this project without definite Council approval. City Attorney March advised that there were two corrections necessary in the agreement before it could be approved. 1) On page 2, paragraph Number 5,line 2, should read "paragraph 2" and not "paragraph 1." 2) On page 2, paragraph No. 6, line 2, should read "paragraph 3" not "paragraph 2". Councilman Bowling made a motion, seconded by Councilwoman Gray, to approve the agreement on behalf of the City, designate the City Manager as the representative and Charles Liquin, Director of Public Works, as the alternate representative from the City. Yeas: Council members Bloom, Bowling, Gray, Reeves, Russell, Suinn and Wilkinson. Nays: None. 1 tH 62.4. Report on the use of the Coloradoan Building City Manager, Robert Brunton, spoke at length to the memo enclosed with the agenda. Mr. Brunton also spoke to a meeting between Mr. Shepardson, Secretary of the Senior Citizen's Commission, Ms Gladys Eddy, of the Parks and Recreation Advisory Board, H. R. Phillips, Director of the Parks and Recreation Department, and himself to discuss the proposed uses of the Coloradoan Building. The Parks and Recreation Advisory Board recommend the following uses for the building: 1. Extensive senior citizen recreational activities. 2. Recreation Department sponsored classes and programs. :t7 3. Youth activities compatible with building design. W 1 4. Adult activities compatible with building design. 5. Community activities needing meeting space. --All activities must be scheduled through the manager of the building (H. R. Phillips or his designated employee) --It may be feasible to make a small charge for use of space to defray maintenance costs 6. Offices and work space for recreation staff. ' City Manager Brunton stated that after the above mentioned meeting, Robb and Brenner were contacted and asked to submit the following plans for remodeling the building: ROBB AND BRENNER, INC. ARCHITECTS/PLANNERS P.O. BOX 251 FORT COLLINS, CO 80522 April 8, 1975 Schematic Estimate Coloradoan Building Remodeling for the City of Fort Collins Phase 'I. A. Lobby, Toilets and Lounge Area (Approximately 710 sq. ft.) Clean up and minor repairs and touchup New door to hall adjacent to toilets New bulletin board Acoustic ceiling, cleaned and painted. ' Estimated Cost . . . . $ 1,200 249 G, �°V B: _ a i I Reception, Storage, Secretary, Staff Accounting, Files and Supplies (Approximately 1,280 sq. ft.) Clean up and minor repairs and touchup Repaint plaster walls New carpeting New reception and work counter Partition or screen between Secretary and Lobby Display and form shelves in Reception Area Acoustic ceiling, cleaned and painted. Est.imated Cost . . . . . . $ 5,700 C. Director, Recreation Supervisor, Senior Citizen Coordinator, Open Offices (Approximately 1,470 sq. ft.) _Clean-up and minor repairs and touchup Repaint plaster walls New carpet ing Remove old dispatch room Minor electrical outlet and telephone changes Kistler Kwiil space dividers Acoustic ceiling cleaned and painted. Estimated Cost . . . . $ 4,800 1 D. Senior Citizens Meeting Room, Concessions Area (Approximately 2,620 sett[. Repair floor, install 1/8" V.A. tile Furr and insulate exterior wall Wall finishes: paneling or vinyl fabric Ne:: door, glass, to Control Room Re,-aint doors and frames Me:: ceiling and lights Box in columns Build wall between this space and Lobby Demolition: old electric and exhaust systems. Estimated Cost . . . . . . $15,900 Schematic Estimate - Coloradoan Bldg. April 8, 1975 E. Lobby, Toilets, Community Room (Approximately 1,220 sq. ft.) Remove and enlarge existing stair to basement New lobby doors, redo floor at entryway. Build in new toilet rooms Remove partitions, move doors in Community Room Up grade heating, ventilating and air conditioning Ceramic the and quarry tile floors V-i. Vinyl fabric on Lobby walls Ceramic tile on Toilet walls ' 250 `2 5 Y Toilet areas designed for handicapped Texture and paint Community Room Walls 78 linear feet of cabinets in Community Room ' New sinks,. ovens, refrigerator in Community Room New acoustic tile ceilings New light 'fixtures. Estimated Cost . . . . . . $27,200 F. Game Room, South Stairs, Control Room (Approximately 2,300 sq. ft.) Stairs - clean, paint walls and hand rails Ltd Furr and insulate exterior game room walls. Fill in press opening, Carpet floor ,.� Close in areas around electric panels U New Dutch Door to Control Room a2 New exterior door Panel or vinyl fabric walls New acoustic ceiling New light fixtures Modify heating, ventilating, air conditioning Carpet control room floor, repaint walls. Estimated Cost . . . . . . $16,900 G. Basement Conference Room, Recreation Offices (Approximately ' 1,530 sq. ft.) Clean up, minor repairs and touchup Repaint plaster walls New carpeting Rework partitions Kistler Kwill space dividers Furr out east wall, paint Acoustic ceiling cleaned and painted. Estimated Cost . . . . . . $ 6,400 H. Building Specialties Intercom and public address system Building identification Flagpole Plaque Building Directory Estimated Cost Total Phase i Phase 11. ' A.. Install elevator Estimated Cost . . . $ 5,000 . . . $83,100 . . . $11,000 251 G;)2 B. Basement Multipurpose Space, Weight Room, Storage and Janitors (Approximately 2,780 sq. ft.) ' Fill. level press room floor, carpet Multi -Purpose, Weight Room and Corridors Clean and paint walls Clean and paint ceiling New partitions to divide space New doors Folding partition Modify steps to east 2-of basement New light fixtures Install heating, ventilating, air conditioning Remove abandoned electrical work Relocate telephone panel in Janitor's Space. Estimated Cost . . . . . . $34,700 C. Basement Toilet Facilities, Vending Machines (Approximately 1,840 sq. ft.) Build new Women's Toilet and Locker Room Facilities ` Clean up, repaint plaster in Men's Toilet Paint existing walls and ceiling in Vending Machine Area New carpet in Vending Machine Area New light fixtures in Vending Machine Area. Estimated Cost . . . . . . $28,500 Total Phase II $74,200 Phase III. A. Community Spaces, Storage, Photography Room in Basement, East '-- (Approximately 3,500 sq. ft.) Level floor with 3"1' concrete slab Furr rough masonry wall and finish wity painted gypsum board Clean and paint existing concrete ceiling Install new .partitions to divide space Install new doors Break through new openings in existing masonry bearing walls Install new stairs to Recreation Offices Upgrade plumbing for Photography Room New light fixtures Install heating, ventilating and air conditioning. Redo fire sprinkler system, move electrical conduit. Estimated Cost . . _ . . . $67,400 B. Second Floor Space (Approximately 890 sq. ft.) ' Fill in holes in floor to press room Clean and paint walls Mechanical room - no finish work. 252 253 Estimate Cost . . . . . . $ g00 Total Phase III ..... . . $68,300 Phase IV. Exterior Work A. Repair Canopy . . . . . ... . . . ... . . . $ 2,000 B. Repair Parapets . . . . . . . . . . . . . . . $ 1,000 C. Refinish Exterior Walls . . . . . . . . . . . . . . $ % 500 Total Phase IV $12,500 Z Recap of P_ce-I. m4TtaTy--Estimated Remodel ing Costs c' Phase 1 . . . . . . . . . . . . . . . . . . . . . $83, 100 Phase 11 74,200 Phase III . . . . . . . . . . . . . . . . . . . . . 68,300 Phase IV . . . . . . . . . . . . . . . . . . . . . . . . 12,500 $238,106 The above costs do not include site work, furnishings, escalation factors ' for work done in the future, or professional fees. Due to the preliminary nature of the estimate it is recommended that a 15% .'..contingency be applied to all figures when considering budgets. Alternates A. Ceilings of the Office Areas: The existing office facilities (Ap- proximately 5,000 sq. ft.) can be turned into attractive, satisfac- tory space with little expenditure except for the ceilings. They can not be satisfactorily cleaned. The following options are available. Option 1. Accept ceilings as they are. Option 2. Clean and spray paint ceiling panels and grid at an estimated $0.50 per square foot. (This option is reflected in the estimate.) This option has two drawbacks: 1) If ceiling panels move in the grid a white line will show where spray paint did not hit; 2) If ceiling tile or grid need to be replaced, spraying new panels and grid will be a.nuisance and color may be difficult to match. Option 3. Replace ceiling grid and acoustic panels with new system at $1.24 per square foot. Add: 5,000 sq. ft. x 01.24 - 0.50) _ $3,700 ' The price for this option includes removing the old grid and taking down and re -installing light fixtures. 253 L54 S. Floor of Senior Citizens Meeting Room and Concessions Area: I n place of the vinyl asbestos tile included in the estimate, a low ,I maintenance vinyl impregnated wood parquet floor can be installed. Wood parquet floor @ $3.10 per sq. ft. -1/8" Vinyl As. Tile@ 0.73 per sq. ft. Difference �. $2,37 Add for parquet flooring: 2,650 sq. ft. x $2.37 - $6,280 City Manager Brunton next reviewed the costs involved and the phases pre- ferred to be completed first. Mr. Chet Hommon, Chairman for the Coordinating Commission for Senior Citizens advised the Council that the proposed floor plat., as discussed at the -meeting had been reviewed by the Home Helps, R.S.V.P. and Visiting Nurses Association and had given their approval to the plan. Mr. Frank Ghent, a member of the No. I Veterans, advised the Council that the group would donate some labor in exchange for the use of a place to meet about two hours a month. The Disabled American Veterans voted to do the same ' thing if the City is interested. Councilwoman Gray made a motion, seconded by Councilwoman Reeves, to adopt the plan in general outlining the uses for the Coloradoan Building. Yeas: Council members Bloom, Bowling, Gray, Reeves and Suinn. (Councilmen Russell and Wilkinson out of room) Resolution adopted approving and adopting proposed rules and regulations and schedule of fees and charges for City Cemeteries City Manager Brunton spoke briefly to the fee schedule (complete report in Central files ) Councilwoman Gray made a motion, seconded by Councilwoman Reeves, to adopt the resoluton relating to the rules and regulations and the schedule of fees for the City Cemeteries. Yeas: Council members Bloom, Bowling, Gray,•Reeves and Suinn. (Councilmen Russell and Wilkinson out of room) RESOLUTION 7S-23 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROVING AND ADOPTING PROPOSED RULES AND REGULATIONS AND SCHEDULE OF FEES AND CHARGES FOR CITY CEMETERIES 1 2S4 cy �)Z) n 00 W 1 WHEREAS, heretofore by Resolution No. 73-28 adopted April 5, 1973, the City Council approved rules and regulations for the Grandview Cemetery; and WHEREAS, such resolution further adopted a Schedule of Fees and Charges for Grandview Cemetery and Roselawn Cemetery; and WHEREAS, the City Administration has developed rules and regulations for the administration of the Roselawn Cemetery and has presented them to the City Council together with a report on the same; and WHEREAS, the City Administration has further drafted revisions to the Schedule of Fees and Charges for Grandview Cemetery and Roselawn Cemetery and has presented the same to the City Council, together with a report thereon; and WHEREAS, the City Council has considered the proposed rules and regulations for the Roselawn Cemetery and the revised Schedule of Fees and Charges for Roselawn Cemetery and Grandview Cemetery and desires to adopt the same. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS: Section 1: That the proposed rules and regulations governing Roselawn Cemetery be, and the Game hereby are, approved and adopted and effective as of the date of passage hereof. As of such date, any and all former rules and regula- tions for Roselawn Cemetery shall be superseded by the rules and regulations herein adopted. Section 2: That the revised Schedule of Fees and Charges for Grandview Cemetery and Roselawn Cemetery he, and the same hereby are, adopted, effective the date hereof and shall super- sede all previously approved Schedules of Fees and Charges. Passed and adopted at a held this 15th day of April, ATTEST: Deputy City Clerk regular meeting of the City Council A.D. 1975 n � I /2—C z Mayor 255 zae' Ordinance No. 29, 1975 adopted on first reading relating to membership of Building and Contractors Licensing Board adopted._ City Attorney March advised the Council that this ordinance removes the City Attorney from the membership of the Board. Councilman Bowling made a motion, seconded by Councilman Bloom, to approve Ordinance No. 29, 1975 relating to the membership of the Building and Contractors Licensing Board on first reading. Yeas: Council members Bloom, Bowling, Gray, Reeves, Russell, Suinn and Wilkinson. Nays: None. Resolution adopted abolishing Mayor's Committee on the Employment of the Handicapped and Mayor's Committee on Jobs for Veterans Councilman Suinn inquired if notification had been given to each of the committee chairman. Mr. Brunton, City Manager, stated yes and that each of these committees had been inactive for over a year. Councilwoman Gray made a motion, seconded by Councilman Bowling, to adopt the resolution abolishing the Mayor's Committee on Employment of the Handicapped and the Mayor's Committee on Jobs for Veterans. Yeas: Council members Bloom, Bowling, Gray, Reeves, Russell, Suinn and Wilkinson. Nays: None. RESOLUTION, 75-24 OF THE COUNCIL.OF THE CITY OF FORT COLLINS ABOLISHING THE COMMITTEE KNOWN AS THE MAYOR'S COMMITTEE ON EMPLOYMENT OF THE HANDICAPPED AND THE MAYOR'S COMMITTEE ON JOBS FOR VETERANS WHEREAS, heretofore there were established in the City of Fort Collins committees known as the Mayor's Committee on Employment of the Handicapped and the Mayor's Committee on Jobs for Veterans; and WHEREAS, the City Council has completed a review of the various City boards and commissions; and 1 WHEREAS, it appears that the objectives of the two committees above referred to can better be acomplished through the City administration and other agencies, and therefore said committees should be abolished. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY I OF FORT COLLINS that the Mayor's Committee on Employment of the Handicapped and the Mayor's Committee on Jobs for Veterans be, and the same hereby are, abolished. 256 `2 5 r Passed and adopted at a.regular meeting of the City Council held this 15th day of April, A.D. 1975. ATTEST: Mayor - Deputy city Cl�— JO Resolution ado amending and clarifying Wthe contract for supply of electrical power and energy with the Platte River Power Authority City Attorney March stated for the Council that the form of the resolution appearing in the agenda was a preliminary form. The final form has Ueen drawn up with no .changes to the text, except to add a title and a final paragraph, giving the date it was adopted. Deputy City Clerk, LaVonne Hoffman, read the title and the last paragraph at length for the Council. Stan Case, Director of Electric Utilities, explained to the Council the purpose of this resolution was to enable the Platte River Power Authority to apply for a $5,000,000.00 loan from the Morgan Guaranty Trust Company in New York. Councilwoman Gray made a motion, seconded by Councilman Bowling, to adopt the resolution clarifying some of the terms of the agreement of September 5, 1974 between the City and Platte River Power Authority. Yeas: Council members Bloom, Bowling, Gray, Reeves, Russell, Suinn and Wilkinson. Nays: None. RESOLUTION 75-25 OF THE COUNCIL OF THE CITY OF FORT COLLINS CLARIFYING SOME OF THE TERMS OF THE AGREEMENT OF SEPTEMBER 5, 1974, BETWEEN THE CITY OF FORT COLLINS AND PLATTE RIVER POWER AUTHORITY AND EXPRESSING THE UNDERSTANDING AND AGREEMENT OF THE CITY REGARDING SUCH CONTRACT WHEREAS, The City of Fort Collins (the "Participant") on the 5th day of September, 1974, entered into a Contract for the Supply of Electric Power ,and Energy with the Platte River Power 257 Lys [authority C'Platte River") wherein'Platte River contracted to provide electrical power and 'energy to the'Participant, which electrical power and energy the Participant agreed "to take and pay for" at the rate set forth in said Contract for the Supply of i Electric Power and Energy, the provisions of which are incorporatea herein by this reference the same as if fully set forth; and WHEREAS, Paragraph 2(b) of said Contract for the Supply of Electric Power and Energy provides that the rate charged by Platte River shall be reviewed annually and shall be revised, if necessary, so as to provide sufficient revenues to Platte River, with the revenues of Platte River from all other sources, to enable Platte River to make payments on account of principal of and interest on all indebtedness of Platte River; and WHEREAS, Platte River is now in the process of arranging an additional interim borrowing line of credit from Morgan Guaranty Trust Company of New York in the principal amount of $5,000,000.00 with an interest rate equal to 70'/ of the minimum commercial lending rate of Morgan Guaranty Trust Company of New York, as the same shall exist from time to time (with increased interest in the event the interest is not tax exempt) which interim borrowing will mature and become due and payable on September 1, 1975; and WHEREAS, Platte River intends to repay such interim borrowin from the proceeds of long-term publicly marketed indebtedness of Platte River which Platte River intends to issue prior to September 1, 1975, but that if, for any reason, repayment is not made from such source, it must be made from other sources available to Platte River; and WHEREAS, Platte River and the Participant recognize that Platte River may increase its rates in an amount which would be sufficient, with other available funds, if any, to fully pay, on September 1, 1975, all indebtedness of Platte River, including all amounts due Morgan Guaranty Trust Company of New York under the loan agreement to be entered into between Platte River and Morgan Guaranty Trust Company of New York, and other loan agree- ments between it and Morgan Guaranty Trust Company of New York and First National Bank, Fort Collins, Colorado, and in view of the fact that Platte River is an agency and instrumentality of the Participant and other municipalities, and not an independent organization except in form and name, Platte River could so increase its rates, or require prepayment for power to be fur- nished if funds should be required for the payment of principal and interest on all of said interim borrowing; and WHEREAS, such rate increasing and fund raising abilities of Platte River constitute the fundamental assurance of repayment being relied upon by the Morgan Guaranty Trust Company of New York in entering into such interim loan agreement with Platte River. 2S8 `2 5' �j NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS that such City (the "Participant") does 'hereby recognize and agree: (a) that paragraph 2(b) of the Contract for the Supply of Electric Power and Energy between the Participant and Platte River for electric service was intended to and does empower and authorize Platte River, if necessary, to increase the rate charged by it pursuant to said contract; (b) that Platte River may require prepayments for power to be furnished in the future to be made by the participating towns and cities; and GG r; (c) that the Participant will provide Platte River, U on a pro rata basis with all other participating towns and W cities, with sufficient funds, to the extent necessary and to the extent not provided under the authorities contained in clauses (a) and (b) of this Resolution, to enable Platte River to repay at maturity, whether by acceleration or otherwise, the principal and interest required by all loan agreements between Platte River and Morgan Guaranty Trust Company of New York, and notes executed in connection therewith, including, but not limited to, the $5,000,000.00 loan now being arranged, and to also repay, at maturity, the principal and interest required by the loan agreement between Platte River and First National Bank, Fort Collins, Colorado. Passed and adopted at a regular meeting of the City Council held this 15th day of April, A.D. 1975. ATTEST: Mayor Deputy City Cletk' Resolution adopted setting fees for Sanitary Sewer Service to CSU City Manager Brunton spoke briefly to the agreement for sewer service with CSU. Councilman Bowling made a motion, seconded by orizing the Mayor and City Clerk to sign the service and to adopt the resolution approving Council members Bloom, Bowling, Gray, Reeves, Nays: None. Councilman Wilkinson, auth- agreement with CSU for sewer said agreement. Yeas: Russell, Suinn and Wilkinson. 259 Z6U RESOLUTION 75-26 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROVING AN AMENDMENT TO AN AGREEMENT WITH THE STATE BOARD OF AGRICULTURE WHEREAS, the City Council has approved an adjustment in the rate for sewage service charged to Colorado State Univer- sity; and WHEREAS, an amendment to the agreement for the providing of water and sewage service to the University has been prepared incorporating such change in rate for sewage service; and WHEREAS, said amendment has been approved by the City Attorney and the City Manager, and the City Council now desires to approve and authorize the same. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS that the terms and conditions of said amendment be, and the same hereby are, accepted and approved; and BE IT FURTHER RESOLVED that the Mayor and City Clerk be, and they hereby are, authorized and directed to execute said amendment for and on behalf of the City of Fort Collins. Passed and adopted at a regular meeting of the City Council held this 15th day of April A.D. 1975. ATTEST: Mayor Depdty City Clerl¢ Contribution by City to Employee Retirement Fund, approved Mr. Brunton, City Manager, spoke to the increased contribution which was to go to the employee retirement plan at the time the new pay plan went into effect to make the retirement fund solvent. At that time the City Employees Retirement Task Force recommended an increase in the benefits, and since these benefits would have to be paid from additional contributions from the employee, a vote was taken. The increasein benefits was voted down and no employee contribution was put into the Retirement Fund. (Complete report in Central Files) 260 1 Councilan Wilkinson made a motion, seconded by Councilman Bowling, to increase the City contribution to the Employe Retirement Fund to 6.312%. Yeas: Council members Bloom, Bowling, Gray, Reeves, Russell, Suinn and Wilkinson. Nays: None. Resolution adopted on Financial Investment for all Funds City Attorney March spoke to the purpose of the resolution. Councilwoman Reeves made a motion, seconded by Councilman Suinn, to adopt the resolution regarding financial investments for all funds. Yeas: Council members Bloom, Bowling, Reeves, Russell, Suinn and Wilkinson. Nays: None. (Councilwoman Gray out of room) RESOLUTION 75-27 OF THE COU14CIL OF THE CITY OF FORT COLLINS DESIGNATING BANKS IN THE CITY IN 5THICH THE CASH BALANCE OF THE CITY MAY BE lAINTAINED AND SETTING FORTH INVESTMENTS WHICH MAY BE MADE BY THE DIRECTOR OF FINANCE WITH SURPLUS CITY FUNDS BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS: Section 1. Cash Balance. The Director of Finance is hereby authorized to deposit the cash balance of the City in any of the banks in the City which are members of the Federal Deposit Insurance Corporation. Section 2. Surplus Funds. If the General Fund or any special fund of the City has a balance in excess of current needs, such surplus funds may be invested by the Director of Finance in any of the following investments, to -wit: A. Bonds or other interest -bearing obligations of the United States. B. Bonds or other interest -bearing obligations, the payment of the principal and interest of which is uncondi- tionally guaranteed.by the United States. C. Bonds or other interest -bearing obligations of the State of Colorado. D. Bonds or other interest -bearing obligations of the Poudre R-1 School District. E. Bonds or other interest -bearing obligations of the County of Larimer, Colorado. 261 F. Bonds or other interest -bearing obligations of the City of Fort Collins, Colorado. G. Interest -bearing obligations of any bank in which the cash balance of the City may be invested pursuant to this resolution and in any state or federal savings and loan association with offices in the City of Fort Collins which are members of the Federal Savings and Loan Insurance Corporation. Sect,ion 3. Pension Funds. In addition to the invest- ments permitted in Section 2 above, surplus pension funds from the Policemen's Pension Fund, the Firemen's Pension Fund or the City Employees' Pension Fund may be invested in any investment permitted by C.R.S. 1973, §24-75-605, in accordance with the provisions of such section. Section 4. Pledge Required. All deposits made in any bank or savings and loan association in excess of the amount insured by the Federal Deposit Insurance Corporation or the Federal Savings and Loan Insurance Corporation shall be secured by a pledge of bonds or other securities which would be the proper subject of the investment of City funds, such pledge to be of securities having a market value of at least one hundred ten percent (110%) of the amount of any such deposit in excess of such insurance. Section 5. Deposits in Name of City of Fort Collins. All deposits and investments of City funds shall be duly registered in the name of the City of Fort Collins and shall be kept in the custody of the Director of Finance.or by him in the custody of one of the banks in which City funds are authorized to be in- vested. The Director of Finance is hereby authorized to make deposits and withdrawals from any account in the name of the City of Fort Collins and to negotiate, transfer, assign and otherwise deal with all securities in the name of the City of Fort Collins. Section 6. Earnings from Investments. All earnings from the investments of City funds shall be credited to the account of the fund from which such investments were made. Section 7. Pooling of Funds. The Director of Finance is hereby authorized to combine various City funds for the pur- pose of making investments, provided that he shall keep an accurate record of the investments made from each of the several separate City funds. 1 262 Passed and adopted at a regular meeting of the City �1 Council held this 15th day of April A.D. 1975. ATTEST: May or* in Deputy City Clerk JG r.{ U =� Downtown Merchants Association request to use America Building parking lot, approved City Manager Brunton advised Council that this request is for the use of the America Building parking lot to set up their annual carnival during July, 1975. The parking lot is owned by the Colorado and Southern Rail- road and is leased by the City for parking lot purposes. Councilman Bowling made a motion, seconded by Councilman Bloom. to aDorove the supplemental agreement with the Colorado and Southern Railway Company, and authorize the Mayor and City Clerk to sign the agreement on behalf of lj the City. Yeas: Council members Bloom, Bowling, Reeves, Russell, Suinn and Wilkinson. Nays: None. (Councilwoman Gray out of room) Sole Source Purchase of Traffic Engineering Repair Truck approved Mr. Brunton, City Manager, spoke to the provisions of the purchasing ordinance as a review, particularly for the new Councilmembers. Mr. Brunton also spoke to justification for using the sole source purchase on this particular item, as outlined in the attached memo from Bruce Vandergaw, Equipment Superintendent. TO: ROBERT L. BRUNTON, CITY MANAGER FROM: BRUCE VANDERGAW, EQUIPMENT SUPERINTENDENT SUBJECT: SOLE SOURCE PURCHASE OF TRAFFIC ENGINEERING SIGNAL REPAIR TRUCK (NOT BUDGETED) Subject existing unit is a 1968 Ford Utility Body 3/4 Ton Pickup with a 30 foot working height hydraulic platform mounted inside the utility body for the purpose of repairing and installing traffic signals and overhead signs. It was originally requested that this unit be replaced in the 1975 Equipment Fund Budget Work Sessions. 263 Z64 Since significant budget cuts were required to reduce total capital items requested to the amount approved, it was decided that this unit might be made to last throughout the 1975 Budget ,year and be replaced under the 1976 Budget. However, thelongevity of the unit has proven to be less than anticipated, in that $1,262.00 in repairs has been necessary to date this year to keep the unit operating in a reasonably safe manner. This unit now requires major repairs to continue operation and is considered unsafe for its intended mission under some conditions (i.e., extension to working height under high wind conditions, etc.). The following are some specific major components that are in need of repair or major overhaul in the immediate future. 1. The platform mechanism sticks in the fully extended position, leaving the operator stranded 30 feet in the air. 2. The hydraulic system for the lift requires extensive overhaul. 3. Truck and lift electrical systems require extensive overhaul. 4. Truck engine requires overhaul. 5. Rear axle and differential need replacement. 6. Truck and utility body are rusted and corroded. To render this unit safe and usable for the remainder of the year would require an expenditure in excess of its current value. Since this would only be a stop -gap measure, we do not believe it is economically feasable to do so. This is an emergency vehicle which must be available on a 24-hour basis and, therefore, downtime on this unit is a significant factor. During the past two months, downtime on the existing unit has ex- ceeded its availability and there are no back-up vehicles. It then becomes imperative that this unit be replaced immediately. The existing unit has an IMPAC lift platform which is the only type of this nature available. The unique feature of this unit is the capability to quickly set up within an intersection to expedite repairs with a very minimum of interuptions in the traffic flow. Additionally, a replacement unit is available for delivery within 10 days to 2 weeks notice. We feel that this is the only unit that is available within our production time limitations which will adequately do the job in the future with a reasonable maintenance free longevity. We have investigated other types of lifts and have found this type to be the most acceptable and practical for our application. 264 It is therefore recommended that the purchase of the flusher unit that was budgeted for the Street Department this year ($26,000.00) be deferred to the 1976 Budget and the Council be requested to approve this sole source purchase as quoted above. This change in budgeting emphasis has been co- ordinated with and approved by the Street Superintendent, the Director of Engineering Services and the Director of G.A.S. 'i BRUCE A. VANDERGAW EQUIPMENT SUPERINTENDENT W Councilman Wilkinson made a motion, seconded by Councilman Bowling, to approve the sole source purchase of the traffic engineering signal repair truck from Impac International for $14,335.00. Yeas: Council members Bloom, Bowling, Gray, Reeves, Russell, Suinn and Wilkinson. Nays: None Other Business. 1. taieea•} See correction made May 6, 1975 council meeting. 2. Councilwoman Gray asked to have further discussion on the policy of �•w expenses on trips for the Council members. The final general consensus waste that the expense voucher and having to keep track of all moaies spent o involving too much time. N H Councilwoman Gray made a motion, seconded by Councilman Suinn that the *oh a+ City pay transportation from Fort Collins, the hotel accommodations, and Conference registrations, plus giving each Council person $40.00 o per diem, and return any of the per diem not spent if desired. Yeas: Council members Bloom, Gray, Reeves, Russell, Suinn and Wilkinson. Nays: Councilman Bowling. ,•� rt o o y Adjournment m CD M 7 • Councilman Wilkinson made a motion to adjourn the meeting to Friday, April CD 18, 1975 at 1:00 P.M. in the Council Chamber for further discussion on the N ' Library site, seconded by Councilman Bloom. Yeas: Councilmembers �. Bloom, Bowling, Gray, Reeves, Russell, Suinn and Wilkinson. Nays: None. 0 265 N m rh H O X +! l•] :U1'ESl': Deputy City C er r 1 1 266