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HomeMy WebLinkAboutMINUTES-12/21/1976-AdjournedDecember 21, 1976 COUNCIL OF THE CITY OF FORT COLLINS, COLORADO Council - Manager Form of Government Adjourned Meeting - 4:30 P.M. An adjourned meeting of the Council of the City of Fort Collins was held on Tuesday, December 21, 1976 at 4:30 P.M. in the Council Chambers in the City of Fort Collins City Hall. Roll call was answered by the following: Councilmembers Bloom, Bowling, Gray, Reeves, Russell and Wilkinson. (Councilman Suinn arrived at 4:55 p.m.) Staff Members Present: Brunton, Constantine, Bingman, Krempel, Lanspery, Kaplan, DiTullio, Liley, Wood, Smith, Deibel, Kelly and Dowell. Also: City Attorney Arthur March, Jr. Third Amendment to the Agreement With the Humane Society of Larimer County Approved The City Manager's memo regarding this item states in part: 'Since 1975, our annual payment to the Humane Society has been $20,000 for services rendered as support to our animal control program. For 1977, the Humane Society asked for an annual pav- ment of $25,000. As Council recalls, during the adoption of the 1977 City budget, the scope of the City'a animal control program was reduced. Based on this reduction, we anticipated that our use of Humane Society facilities will not exceed and may possibly be slightly lower than our 1976 level. We do, however, recognize' that inflation has affected the operating budget of the Humane Society. We, therefore, recommended to the Humane Society that the fee be increased to $22,000 for 1977. Although this exceeds the 1977 allocation for this service in the Police budget by $2,000, we anticipate that it can be covered by cost underruns elsewhere in the department's $1,715,676 budget. As an outgrowth of recent discussions with the Humane Society, we also developed a plan to examine more fully the operations of the facility as they relate to the animal control needs of the community. This plan includes: 0 95 1. Reviewing our animal control ordinance to update fee structures to 1977 levels and identify potential program revisions which may be practical. 2. Requesting of the Society that one and possibly two City staff members be appointed to the 15-member Board of Directors to insure closer working relationships with the Society. 3. Developing a revenue structure for the Society which is more closely aligned to services rendered and which ties more directly to municipal budget timetables." Councilman Bloom inquired into raising license fees and finesi__ stated he does not feel that it is necessary to have a staff_ person on the Board of Directors; and;_requirinQ the revenue structure to be tied in with the municipal budget, this should be a responsibility of the Humane Society and not the City. Councilman Bowling does not feel we should be contracting with an agency and then be on the Board of Directors; fee structure should be investigated. Councilwoman Gray stated she did not feel the City should be on the Board of Directors but rather should meet with them regularly. Councilwoman Reeves inquired into the time by when the fees could be reviewed and recommended that if there are finance areas to be cleared up that there be stipulations regarding this similar to those included in the social service agency agreements. Councilman Russell agreed that there should not be any staff members on�the Board of Directors and that fines should be increased. Councilman Bowling made a motion, seconded by Councilman Russell to approve the amendment to the agreement with the Humane Society and authorize the City Manager and City Clerk to sign the amend- ment. Yeas: Councilmembers Bloom, Bowling, Gray, Reeves, Russell and Wilkinson. Nays: None. Member Appointed to Platte River Power Authority Board The City Manager's memo regarding this is as:.follows: "At its December 18, 1974, meeting, the City. Council adopted an amendment to the Platte River Power Authority's contract creating staggered terms for the then four members of the Board. The four existing members drew lots. Stan Case, Electric Utility Director of Fort Collins, was appointed to a term ending December 31, 1976. Therefore, it is necessary for us to appoint 96 a member for another 4-year term. At the November 9, 1976, meeting the City Council adopted another Resolution increasing the Board of Directors of the PRPA to eight members, two from each constituent municipality. One member from each City is to be the Mayor or his designated representative, and the other be "selected for judgement, experience, and expertise which makes them particularly qualified to serve as the Director of Electrical Utility." Although we have not had official written notice, we understand that this amendment has been adopted by all of the other Cities. Mayor Wilkinson has unofficially appointed Councilman Jack Russell as his designated representative. Stan Case was instrumental in starting PRPA, and it seems advisable' during this critical period that he be re -appointed to serve for another 4-year term. Recommendation: The Administration recommends that the City Council appoint Stan Case as our representative to the Platte River Power Authority Board of Directors. The Administration further recommends that the Mayor officially re -affirm the appointment of Councilman Jack Russell as his official designated representative." Councilman Bowling stated that it was his feeling that this was a Council appointment rather than an appointment of the Mayor and proposedsuch a change to the procedure. Councilwoman Reeves stated that possibly the Platte River Power Authority Board -would consider an alternate for the Council representative. Councilman Bowling made a motion, seconded by Councilwoman Reeves that Stan Case and Jack Russell be appointed as the representatives to the Platte River Power Authority Board and that all future appointments be made by the Council upon the recommendation of the Mayor. Yeas: Councilmembers Bloom, Bowling, Gray, Reeves, Russell, and Wilkinson. Nays: None. Contract Documents Approved for Improvements to Fort Collins -Loveland Airport The City Manager's memo regarding this item follows: "The paper work was recently completed for part of the apron oonstruction and reconstruction work at the Fort Collins -Loveland Airport. The sealed bids on this project were opened September 24, 1976. However, the paper work and approvals on this contract were just recently completed. The delay was partially due to the fact that the entire apron project could not be completed at this 97 time because of lack of complete funding. Sterling Paving Company of Fort Collins was the low bidder on this project. Listed below are the costs of various parts of the project: Schedule I - Paving a new parking apron - $204,261.95 Schedule II - Rebuilding of existing parking apron - $124,293.25 Schedule III - Seal coating of existing parking apron - $ 5,220.00 Schedule IV - Electrical Improvements - $ 40,882.50 A copy of this extensive contract document is available in the City Manager's office. We will also have seven additional copies available at the Council meeting. Recommendation: The Administration recommends that the City Council approve the contract with Sterling Paving Company and authorize the Mayor to sign the contract documents." Kosta Constantine, Airport Manager, explained in detail the following breakdown of project costs to the Council. FORT COLLINS-LOVELANO AIRPORT ADAP 5-08-0023-02 BREAKDOWN OF PROJECT COSTS Eligible for Federal Funding Schedule I $ 83,311.00 Schedule IT 117,752.25 Schedule I11 -0- Schedule IV 37"850.00 Engineering - M & I $15,980.00 Isbill 2,041.00 18,021.00 TOTAL $256,934.25 Sponsor's Share 10% $ 25,693.43 FAA's Share 90% $231,240.82 98 4 Non -Eligible for Federal Funding Schedule 1 $ 3,681.00 Schedule Il 6,541.00 Schedule I11 5,220.00 Schedule IV 320.00 Engineering (Note l) 9,020.00 TOTAL. $ 24,782.00 Total Sponsor's Share $ 50,475.43 Note 1: $9,020.00 breaks down as follows: Engineering for Non -Eligible Items - $1,658.46 Engineering for Apron in Schedule I Not to Be Done Under This Grant - 7,361.29 (90% of this figure willbe paid by FAA in the future when remain- ing portion of apron is built - 0.9 X $7,261.29 = $6,625.16) Councilman Bowling made a motion, seconded by Councilwoman Gray - to approve the contract agreement with Sterling Paving Company and authorize the Mayor to sign the contract documents. Yeas: Councilmembers Bloom, Bowling, Gray, Reeves, Russell and Wilkinson. Nays: None. anti -recession Fiscal Assistance Program The City Manager's memo regarding this item follows: "On November, 17, 1976, the City received $3,368 as its first quarterly Anti -recession Fiscal Assistance payment as authorized under Title II of the Public Works Employment Act of 1976, Under this legislation, the City expects to receive five quarterly payments with the amounts being determined by a statutory formula relating to unemployment rate and revenue sharing allocations. Congress intended that these funds be used primarily for the employment of persons and the provision of basic services by local units of government. The funds must be appropriated or obligated within six months after the date the first check is received. Based on'a total estimated receipt of $16,840 from this program, we recommend that these funds be used to employ one additional building inspector in our Engineering Services Department. As Council recalls, my original 1977 budget request included the addition of one building inspector, but this was deleted pursuant 99 to subsequent Council action on the budget. However, based on our position needs for 1977 and the high workload in the Building, Inspection Division,'an additional inspector is required to maintain efficient operations. In view of the legislative intent of the Act, funding this position would be an excellent use of these funds. Once the grant funds are exhausted, however, continuation of this position will be contingent upon an evaluation of future need and funding capabilities. Recommendation: That Council authorize the City Manager to hire an additional building inspector to be financed with Federal Anti -recession funds.' Councilman Russell stated that at budget sessions the administration had been directed to cut out the requested additional inspector and if in fact the statement stating the inspector will pay his own way through fees then possibly the inspector should be hired outright and use this'money elsewhere. Councilwoman Reeves also asked if the fees wouldn't pay for this position. City Manager Brunton advised Council that this is an attempt to - try to build up the revenue and keep the expenses down. Councilman Bowling stated that possibly this grant should have been used for other basic services that had been drastically cut back such as the police department. Councilman Bloom asked if this department was the highest priority - and what about the needs in the fire and police department.and can the hiring of a building inspector be justified in this light. (Councilman Suinn came in during this discussion at 4:55 p.m.) City Manager Brunton spoke to the justification used in this recommendation. Councilman Wilkinson stated that care should be exercised to not get the workload so heavy that good inspections cannot be made. Councilwoman Gray made a motion, seconded by Councilman Suinn that the City Manager be authorized to hire an additional building inspector to be financed with Federal Anti -recession Funds and to have a report back in two months on increased revenue from fees. Yeas: Councilmembers Gray, Reeves, Suinn and Wilkinson. Nays: Councilmembers Bloom, Bowling and Russell. 100 N Salvation Army Funding Request Councilman Bowling advised Council that he has made further investigation and has obtained the following information: 1. The two main issues regarding duplication of recreational facilities and the nutrition program have been resolved. 2. John McGraw has requested that the funding be granted and he will monitor the funds and if duplication does occur funding will cease. 3. Captain World has assured Councilman Bowling that there will not be a duplication of services. Councilman Bowling made a motion, seconded by Councilwoman Reeves that the fundirgin the amount of $3,000 be released to the Salvation Army and approve the agreement for 1977. Councilwoman Gray stated that her "no" vote was because the nutrition program had been discontinued. Councilman Suinn stated that the Human Resources Board has emphasized two major issues, 1) the nutrition program is extremely important and the primary reason for its (Human Resources Board) support and if this service is not provided by the Salvation Army the request should not be funded"especially consideration of a demonstrated hardship being unmet by other agencies due to - insufficient funding,"and until there is stronger reply to this point he would have to vote "no" on this item. Mr. Garth Rogers spoke briefly to the duplication of services and the Title VII funding, and those participants to the programs at the Salvation Army. The City Manager's memo regarding this item follows along with a memo from John McGraw dated December 6, 1976. "At its November 23, 1976, meeting the City Council adopted a resolution approving certain agreements to be entered into with other agencies to provide human services in the city. At that time the Salvation Army agreement was temporarily deleted pending their providing the City Council with additional information. The two major issues to be reviewed are the status of the Title VII nutrition program and the question of duplication with services at the Fort Collins Community Building. The Larimer Human Resources Board recommended that the City allocate $3,000 of Revenue Sharing funds to the Salvation Army to match additional Title VII funds (Older American Act as amended) for the continuous expansion of the nutrition program. On October 6, 101 1976., the Salvation Army decided not to sponsor the nutrition t program, and it was transfered to the Catholic Community Services. Some reasons for this deletion were (1) operating costs were too high, (2) to meet Federal requirements, the Salvation Army kitchen required costly remodeling for which no funds were available, (3) the Salvation Army found that the logistics of expanding the program out into the county were beyond their scope or capability. Enclosed is a memorandum from John D. McGraw, Human Resources Director, on this issue along with some supporting data. According to our personnel in the Fort Collins Community Building, the drop -in center activities of the City center do not duplicate those of the Salvation Army. The primary difference is the type of clientele coming in. Also, those who drop in at the Salvation Army do so for other reasons than those who visit the Community Center. We understand that Larimer County is not funding their $600. We did, however, fund the Salvation Army $3,600 both in 1974 and 1975, and $3,000 ($600 from the County) in 1976. The level of services at this time was for a drop -in center. Recommendation: It is unfortunate that all of this information and decision making was not made prior to the Larimer Human Resources Board submitting recommendations to the City Council and County Commissioners. The City Council should either approve the agreement with the Salvation Army for 1977 based only on the drop -in center services, or not approve the agreement. The money not used is reserve and would thereby be unencumbered cash at the end of the year or else be allocated to one or more of the agencies." '.'oiiowing is a portion of a memorandum iroro. J0d11 i crraw: Was Cash Match Required? Yes, however, no grant retraction was specified if match was not met On October 12, 1976 it was learned by the Salvation Army and the Title.Vll Nutrition Program staff that, wi.th:yerifi;cation that the program was serving very low-income clientel, a waiver of the match could be requested from the State Division on Aging in favor of an in -kind match equivalent to the difference between the cash match available and the required cash match. However, the decision to transfer the program to Catholic Community Services sponsorship was made on October 6, 1976. According to Captain World's comments at the November 30; 1976, City Council meeting, the program was not contfnued by the Salvation Army because they could not provide the required match. 102 I Does the Duplication Exist? Captain World indicates that the Drop -in -Center clientel is different than the Community Center clientel and, therefore, no duplication exists. In the sense that no one individual is receiving the same service from each agency, this is apparently true. However, the Larimer Human Resource Board has determined that, because of the extreme scarcity of financial aid for Human Resource programs, every effort must be directed .to access economies of scale. In order to access all avail- able economies of scale, the Larimer Human Resource Board has recommended "anti -duplication contract stipulations" or no funding for some agencies, based on the concept that duplication of like services, though perhaps not provided for the same clientel, are not consistent with the intent to access economies of scale. Therefore, in its deliberation on the Salvation Army request for funding, it was determined that the basic services offered by The Senior Citizen Drop -in - Center, previous to the development of the Nutrition Program, would be ade- quately provided most economically by the Fort Collins Community Center, without the additional cost of maintaining the Drop -in -Center, especially in consideration of the demonstrated hardships being unmet.by other.agencies due — to insufficient funding. However, the Nutrition Program part of the Drop -in -Center was considered by the Larimer Human Resource Board to be meeting some of the most severe needs in Fort Collins. Captain World's presentation reaffirmed the Larimer Human Resource Board's convictions about the need for the Nutrition Program. He indicated that the program match was not being met, because its clients were too poor to make adequate donations (See Exhibits "B" and "C" attached hereto.) He re- quested that the Larimer Human Resource Board recommended funding be federally matchable so that it could be used to subsidize the required match (See Exhibit "D" attached hereto.) If the Nutrition Program would have been continued by the Salvation Army, and the City funding were used to match the Nutrition Program grant, then the City funding would not have been available to fund the remainder of the Drop - in -Center operation. The Salvation Army has chosen not to continue sponsor- ship of the Nutrition Program, and is requesting funding for the remainder of the Drop -in -Center Program. Captain World of the Salvation Army spoke to the programs being carried on at the center, such as counseling, happy hour program, and help for food purchase when welfare checks or old age pension checks are late. Councilman Bowling asked to withdraw the original motion. Councilwoman Reeves approved and withdrew her second to the motion. 103 Councilman Bowling made a motion, seconded by Councilwoman Reeves to refer this matter back to the Human Resources Board for a final hearing and to come back to the Council at its second meeting in January. Yeas: Councilmembers Bloom, Bowling, Gray, Reeves, Russell, Suinn and Wilkinson. Nays: None. Agreements with the Fort Collins Housing Authority Tabled Mayor Wilkinson stated for the record that Council had had an opportunity to review all of the necessary materials and would therefore ask for a motion tabling this item of business. Councilwoman Reeves made a motion, seconded by Councilman Bowling to table consideration of the agreements with the Fort Collins Housing Authority. Yeas: Councilmembers Bloom, Bowling, Gray, Reeves, Russell, Suinn and Wilkinson. Nays: None. Request for Out -of -City Sanitary Sewer Service The City Manager's memo regarding this item follows: "Three requests for out -of -city sewer service have been received by the City and reviewed by the Water Board as follows: A. Request of James Scavo for service on Taft Hill Road. This request involves a substantial tract of land which the owner proposes to develop in the County under R-1 zoning. This will allow development on lots with a size of 7,500 square feet (approximately five units per acre). The Water Board, recommended that service be extended to this area but not if it was developed to the density requested by the developer. ` Planning and Zoning Board recommended that development be in the R-zone requiring a minimum lot size of 10,000 square feet (approximately two to three units to the acre). It should be noted that the County has refused the requested R-1 zoning not only on the basis of the lack of sewer utility services, but also because the area is not appropriate to that density. The County Commissioners will reconsider this action on December 22, 1976. The recommendation of the Water Board is consistent with good utility practices as well as planning objectives. As indicated in the memorandum from Chuck Liquin, City utility lines have not been designed to accommodate this density in this area. Normal utility design contemplates denser development in the core of the city and then decreases density as lines extend outward. B. Request of Colorado State University for sewer service on Rigden Farm. The Water Board recommended that this request be granted in accordance with provisions of Ordinance No. 96, 1972. 104 P C. Request of All Nations Church for service at 412 East Vine Drive. This property is contiguous to the city, and therefore, the Water Board recommended approval conditioned on annexation to the city. Recommendation: The Administration recommends as follows: A. Approval of the Water Board's recommendation in connections with the Scavo request on Taft Hill Road. In effect, this would authorize service only if the property is developed in accordance with the requirement of the R-zone in the County. B. Approval of the request of Colorado State University under a standard agreement requirement complying with Ordinance No. 96, 1972. C. Approval of request of All Nations Church provided the property annexes to the city and pays all charges required by City ordinances." Mr. David Wood, attorney, for James Scavo, spoke to Mr. Scavo's request and reviewed the process to date and that this is to be presented to the County Commissioners for a zoning change to R-1 zoning. However, his client does prefer to keep the property in the R-zoning as currently defined. :.. Councilwoman Gray made s motion, seconded by Councilwoman Reeves_ that the Water Board recommendation in regard to the request for out -of -city sewer service submitted by James Scavo be approved provided:'that the present R-zone requirements are met. Yeas: Councilmembers Bowling, Gray, Reeves, Russell, Suinn and_ Wilkinson. Nays: Councilman Bloom. Councilwoman Reeves made a motion, seconded by Councilwoman Gray to approve the requests for out -of -city sewer service for Colorado State University and the All Nations Church. Yeas: Councilmembers Bloom, Bowling, Gray, Reeves, Russell, Suinn and Wilkinson. Nays: None. Mayor Wilkinson adjourned the adjourned meeting at 5:30 p.m. and called the regular meeting of the Council to order noting that all members were present. The regular meeting of the City Council then convened. 105 [I ATTEST: City 7rerk 106 q I