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HomeMy WebLinkAboutMINUTES-04/20/1972-Regular26� 20 MINUTES OF MEETING April 20, 1972 The City Council of the City of Fort Collins met in regular session at 1!30 P.M. in the Council Chambers of the Municipal Building on Thursday, April 20, 1972. Present: Councilman Carson, Lopez, Councilwoman Preble, Councilmen Peterson and Fead. Also Present: Tom Coffey, City Manager Arthur March, Jr., Assistant City Attorney Charles Liquin, Director of Public Works Don Reynolds, Planning Director Verna Lewis, City Clerk Mayor Carson presided. DISPENSING OF MINUTES Motion was made by Councilwoman Preble, seconded by Councilman Peterson, that the reading of the minutes of the last regular meeting held April 13, 1972, be dispensed with. Upon a roll call, all members of the Council voted in the affirmative. AGENDA ITEM 2A PARKING ON NORTH SIDE OF PITKIN STREET RE: Request for removal of parking on north side of East Pitkin in the 200 thru one half of the 600 block. As per your request of April 6, 1972, and in reference to a request from Mrs. Della Bennett, the following is a report of the traffic conditions that exist on that portion of East Pitkin in question. J On April 11, 1972, traffic volume recorder counts were taken in the 300 and 400 blocks. These counts were directional counts as will be noted on the attached computer read-out sheets. Also, traffic volume recorder counts were taken at the intersections of Remington and Wnedbee on East Pitkin and these are also attached. As will be noted, the total east -west volumes on all the tabulation sheets are not excessive volumes and reflect an average of 5 vehicles per minute or less, between the hours of 7:00 a.m. and 6:00 p.m. The highest volumes were between 12:00 noon and 1:00 p.m. in the 300 block and between 7:00-8:00 a.m. in the 4CO block. During different hours of the day and different days of the week, I have observed the traffic and have found that there are very few motorists that use the two curb lanes, and then they are using them at theinter- sections for turning movements. It must be realized that the street is only 40 feet wide from curb to curb. With one foot used in the center for a double center line and another foot used for lane lines, this leaves only four 9-foot lanes, therefore, the curb lane is not used as a driving lane. There is some speculation by Mrs. Bennett in regards to making a bicycle lane in that area. I would not recommend this, as there is a street just one block north, Edwards Street, that has marked bike lanes at the present time. Also, I pointed out to her that the major problem with bicycles does not occur in the mid -block areas but at the intersections. Therefore, if the bicycling pulbic will adhere to the rules of the road and get into the proper lanes at the intersections and make a definite commitment as to their intent, there would be very little conflict and would initiate safer movement of both types of transportation. It was also noted that the number of bicycles that frequent the street are not in excessive numbers. I have never counted more than 20 bikes in'any one hour period, and these volumes are only present during two hours of the day. This is not sufficient volumes to justify bike' lanes. It is suggested that consideration be given to the removal of the present parking restriction that you imposed September 2, 1971, on the north side of East Pitkin Street in the subject mentioned area. This suggestion.is made due to the low volume of traffic that is present at this time. Tile area as mentioned above, would be tine 200, 300, 400, 500 and half of the 600 block. By shifting the centerline to the south four feet, this would allow for two 16-foot driving lanes and an 8 foot parking lake: 264 April 20, 1972 I hope the above information is sufficient; if not, please let me know. Respectfully submi ted, • fey: , /Joe' Rice Traffic Engineer There was some discussion regarding this matter. Councilwoman Preble said that when the children are cutting across by the High School is a problem. Joe Rice said the yellow line would be set far enough to the South, there would not be the danger. Councilman Lopez stated that the Council made the ruling in September to provide more safety. Mayor Carson said that parking on the north side eliminates the hazard to school children. After further discussion by the Councilmen, Joe Rice and Della Laura, motion was made by Councilman Fead, seconded by Councilman Peterson, that parking on the north side of Pitkin street in the blocks mentioned in the report, be approved. Upon a roll call, all members of the Council voted in the affirmative. Mayor Carson declared the Council now acting as a Liquor Licensing Authority. AGENDA ITEM 3A PRELIMINARY HEARING ON APPLICATION OF SPIRITS, INC. FOR LIQUOR LICENSE, 803 Riverside The Assist ant City Attorney advised the Council that the application appeared to be in proper order and the necessary notice has been given, but that the report from the Police Department was not in yet because of lacking• some additional. information. He said this does not mean a retraction of the applicants at this time since this is only a preliminary hearing and the report of the applicants would be a matter that would be presented to the proper authority at the actual hearing next week. The recommendations on file for the boundaries of this license is Riverside Avenue on the north and east, Prospect Street on the South and Whedbee Street on the west. James Johnson,Attorney, was,present, and spoke at length objecting to the boundaries as set. Mr. Don Weiland, Attorney, was present appearing for Ron Strahle, Attorney representing this license. A transcription of this preliminary hearing is recorded in the Central Files of the City. RESOLUTION 72-38 OF THE COUNCIL OF THE CM' OF FORT COLLINS ACTING AS THE LOCAL LICENSING AUTHORITY SETTIING FORTH FINDINGS ON A PRELIMINARY HEARING ON A LIQUOR LICENSE APPLICATION WHEREAS, heretofore, Darrell D. Race, John Harutun and Kenneth H. Brown, doing business as Spirits Incorporated, made application to the City of Fort Collins for a package liquor store license; and WHEREAS, the City Council, acting as the local licensing authority, has received reports concerning such application, and has held a preliminary hearing on such application as provided in Rule 3 of the Rules of Procedure of the Liguor Licensing Authority, NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS, acting as the local licensing authority, that the authority hereby makes the following preliminary findings and determinations concerning this application, subject to the right of any party in interest to present further evidence concerning any of such findings and deterad nations at the hearing to be held on this application on the 27th day cf April, 1972: 1. That the subject premises are proper premises under the ordinances of the City of Fort Collins and the lads of the State of Colorado to be licensed for the sale of liquor as applied for by the applicant. 2 5 Apr.il_2.0.,_19.7.2 2. That the boundaries of the neighborhood to be served by this applicant are as follows: Riverside Avenue on North and East; Prospect Street on South; and Whedbee Street on blest. 3. That the necessary notice of hearing by publication and by post- ing of the premises has been given as provided by law. 4. That the applicant is qualified under the ordinances of the City and the laws of the State for the license applied for. 5. That the application is in proper form and will be heard by the authority on April 27, 1972.. Passed and adopted at a regular meeting of the City Council held this 20th day of April, 1972. ATTrEST: After discussion, motion was made by Councilman Fead, seconded by Councilwoman Preble, that this resolution be adopted. Upon a roll call, all members of the Council voted in the affirmative. AGENDA ITEM 3B EXPANSION PLANS FOR MIKES, 315 West Oak The Assistant City Attorney advised the Council that the rules require that when remodeling a hearing is required. The Liquor Licensing Authority is required to make a determination now whether this is a substantial change in the premises, stating that no person can expand until he receives permission and have forms for such, if expansion is -.not substantial then a hearing must be set. He read from the rules and regulations on same. Mayor Carson stated that. -be plans are not to enlarge but to rearrange, and there is no substantial change. Councilman Lopez stated that he saw no substaiitialchange in the matter of enlarging, as it would be more functional, but there would be a substantial change in the number of people. Councilwoman Preble stated the Council should know the seating capacity and it was stated that he is enlarging the capacity for the cocktail hour. After discussion, motion was made by Councilman Peterson, seconded by Councilwoman Preble, that this expansion be approved, since there would be no substantial change. Councilman Lopez asked for the definition of substantial. The City Manager read the definition from Webster's dictionary. Upon a roll call, all members of the Council voted in the affirmative with the exception of Councilman Lo pez who voted naye. The Mayor declared the motion adopted by a majority vote. The Mayor declared the Liquor Licensing Authority closed and setting again as a Council. AGENDA ITEM 4A TRANSFER OF OWNERSHIP From Richard Maxwell dba La Sierra to Jaunita A. Schwilke dba Shelby's Shack, 220 East Mountain Avenue, a Fermented Malt Beverage License. REPORT: SUBJECT: Juanita A. Schwilke-Applicant for Retail Fermented Malt Beverage License-Shelby's Shack-220 East Mountain Ave- nue, Fort Collins, Colorado Sir: 266 On April 3, 1972, the above listed subject submitted an application fora malt liquor license.. On April 10, 1972, this department initiated an investigation into the background of the applicant. The following is a resume' of the investigation: PERSONAL HISTORY Juanita A. Schwilke is a resident of Fort Collins and resides at 221 North Overland Trail. The attached application contains three character references and the applicant's work re- cord for the past five years. The applicant's record is clear with this department and her fingerprints have been sent to the F.B.I. RECOMMENDATION This officer can discover no legal basis to recommend denial of a license to the applicant. Respectfully submitted, CC Robert E. Lambert, Detective Vice and Intelligence Bureau Ralph^'M. Smith Chief of Police The Assistant City Attorney stated that everythingis in order and the only thing that is required is the character of the new owner. Motion was made by Councilwoman Preble, seconded by Councilman Fead, that the report of the Police Department be approved and the transfer of license be accepted. Upon a roll call, all members of the Council voted in the affirmative. Councilman Lopez asked Mrs. Schwilke, who was present, if she had had any experience in manageing a tavern. Mrs. Schwilke stated that she did not, but sure she had seen enough that she chould manage one. Councilman Lopez asked her if she had had any experience in controling crowds. She stated she would not manage it alone, that her husband would help and that she felt that by talking she could control the crowds pretty well. AGENDA ITEM 4B RENEWAL OF FERMENTED MALT BEVERAGE LICENSE RAM'S INN, 1220 West Elizabeth REPORT: FROM: Jerrold J. Haals, Detective SUBJECT: Renewal Application for 3.2% Fermented Malt Beverage License, Sirs Ltd., DBA, Rams Inn, 1220 W. Elizabeth, Fort Collins, Colorado Dear Sir: On April 14, 1972, this department initiat- ed their investigation of the applicants renewal for 3.2% Malt Beverage License. This officer checked the background of the applicant and the manager of the Rams Inn. This de- partment has had no problems with the applicant or his place of business. This officer can find no grounds for de- nial of the renewal application. Ralph M. Smith Chief of 1)a7:ice Respectfully submitted, I Orrold Haals, Detective 1 26a - ---- — --- ------ — ------ ---- April 20, 1972---------- Motion was made by Councilman Lopez, seconded by Councilman Peterson, that this renewal be approved. Upon a roll call, all members of the Council voted in the affirmative. AGENDA ITEM 4C RENEWAL OF FERMENTED MALT BEVERAGE LICENSE GIUSEPPE'S, 354 Walnut Street REPORT: FROM: Jerrold J. Haals, Detective SUBJECT: Renewal Application for 3.2% Fermented Malt Beverage License, Bel Aire, Inc., DBA, Giuseppes, 354 Walnut, Fort Collins, Colorado. Sir: On April 14, 1972, this department initiated their investigation of the applicant's renewal for 3.2% Malt Beverage License. This officer checked the background of the applicant and the manager of Giuseppes. This depart- ment has had no problems with the applicant or his place of business. This officer can find no grounds for denial of the renewal application. Ralph.m. Smith Chief of Police Respectfully submitted, _1 � a,&0 (�. 0, " �, A-rrold J. Haals, Detective Motion was made by Councilman Peterson, seconded by Councilman Fead, that this renewal be approved. Upon a roll call, all members of the Council voted in the affirmative. AGENDA ITEM SA ORDINANCE NO. 24, 1972 BEING AN ORDINANCE VACATING THE STREETS AND ALLEY IN GREEN MEADOW HOMESITES, SECOND SUBDIVISION Don Reynolds, the Planning Director, showed a plat of this. Councilman Lopez asked what this would to the traffic east and west(otherthan Mulberry. Don said that most traffic will be on Tyler Street, that Mulberry is proposed to become wider at this point, and it will give us the additional 10 foot right of way. After dis- cussion, motion was made by Councilman Fead, seconded by Councilman Peterson, that Ordinance No. 24, 1972, be considered favorably on first reading and ordered published this 20th day of April, 1972, and to be presented for final passage on the llth day of May, 1972. Upon a roll call, all members of the Council voted in the affirmative. AGENDA ITEM 6A RESOLUTION 72-39 OF THE. COUNCIL OF T!E CITY OF FORT COLLINS REAPPOINTING GARY GARNOCO At o STUART CASE AS NEPEEnS OF THE CITY OF FORT COLLIPlS GOLF BOARD l•,HE,REAS, tha tcrr..S of Stuart Case and Gary Garwood, as members of th'N City of Fort C0111;;s Gaff Board, will expire on April 23, 1972; and WHEREAS, tile Cit�,r Council desires to reappoint such individuals to said Board and t"ey have indicat.2d ti,e:; are 0,11ing to accept such reap- pcintment:. April 20, 1972 "! l;, IHc%LFOR.� cE iT <.Ea +;'�u '!' IH ICl1;CIL OF THr. CITY OF FORT COLUINS that Sicuart Case and Gary Garwood, ba an•i they hereby are, reap- pointed as members of thc: City of Fort- Collins Golr Board for a four (4) year ter;r, effective April 23, 1972. Passed and adcpt:,:l at a regular r;eeting of the City Council held this 20th day of April, A.D. 1972. /s/ Karl E. -Carson Mayor ATTEST: /s/ Verna Lewis City Clerk Motion was made by Councilwoman Preble, seconded by Councilman Fead, that this resolution be adopted. Upon a roll call, all members of the Council voted in the affirmative. AGENDA ITEM 7_. EXPANSION PLANS FOR SERVICE CENTER Mr. Virgil Magerfleisch, Architect, was present and presented plans for the expansion of ,he ServiceCenter. He said there would an added 1800 square feet which would more than triple the drafting andmeter room, also the water department, that there would be an equipment storage area, the toilet and locker room would be changed and a room for the warehouse Manager,,in existing building. He said the cost would be approximately $116,000, but that the figure could change. He said they planned to remodel at the same time they were adding on the outside so not disrupt the personnel as little as possible. He said he would like to have the remodeling and the new building in one contract, that it would take 60 days to complete the drawing, that they planned to start construction by the 9th of August. Bob Kest, Senior Electrical Engineer, said abrout $100,000 has been budgeted and reserve funds are available to cover addition expense. Motion was made by Councilman Peterson, seconded by Councilman Fead, that these plans be approved. Upon a roll call, all members of the Council voted in the affirmative. AGENDA ITEM 7B BIDS - DUCTILE IRON PIPE AND MISCELLANEOUS FITTINGS SUMMARY: American Cast Iron Pipe Company $ 42,371.00 U. S . Pipe and Foundry 44,032.70 Pacific States Cast Iron Pipe Company 44,291.94 Mr. Chuck Liquin, Director of Public Works, has evaluated the bids and all specifications have been met by the low bidder. A copy of his letter is attached. The recommendation is that American Cast Iron Pipe Company be awarded the contract in the amount of $42,371.00. Respectfully submitted, /s/ E. M. Kuppinger Purchasing Agent Motionwas made by Councilman Peterson, seconded by Councilman Lopez, that the recommendation of the Purchasing Agent be approved. Upon a roll call, all members of the Council voted in the affirmative. AGENDA ITEM 7C BIDS - 30,000 FEET OF UNDERGROUND CABLE SUMMARY: Mr. John St. John, Associate Electrical Engineer, has evaluated the bids and all speci- fications have been met by the low bidder. The recommendation is that General Cable Corp. be awarded the contract in the amount of $9,900.00. Respectfully submitted, /s/ E. M. Kuppinger Purchasing Agent Motion was made by Councilman Lopez, seconded by Councilwoman Preble, that the recommendation of the Purchasing Agent be approved. Upon a roll call, all members of the Council voted in theaffirmative. 269 April 20, 1972 AGENDA ITEM 7D BIDS- 150 KVA AND 300 KVA PAD MOUNT TRANSFORMERS Bid Summary: Bids have been received and evaluated covering consideration for purchase of: Four (4) 150 KVA and one (1) 300 KVA Pad Mount Transformers. 4 - 150 KVA 1 - 300 KVA Bidder Each Extension Each Niagra $2,276.00 $9,104.00 $2,400.00 RTE Corp. 1,720.00 6,880.00 2,557.00 Standard 1,872.00 7,488.00 2,715.00 A complete bid tally of all bids received is attached. Bid Total $11,504.00 9,437.00 10,203.00 Mr. Tim Sagen, Electrical Engineer, has evaluated the bids and the low bidder in each instance meets the specifications as required. The recommendation is that RTE Corporation be awarded the contract for the 150 KVA Transformers in an amount of $6,880.00 and that Niagra Transformer Corporation be awarded a contract for the 300 KVA Transformers at $2,400.00. Respectfully submitted, `�� c y E. M. Kuppinger Purchasing Agent Motion was made by Councilwoman Preble, seconded by Councilman Fead, that the recommendation of the Purchasing Agent be approved. Upon a roll call, all members of the Council voted in the affirmative. AGENDA ITEM 7E BIDS- ASPHALT PAVING FOR SERVICE CENTER Bids have heen received and evaluated to consider a contract for furnishing all material, equipment and labor as required to place approximately 2300 square yards of asphalt paving for the Service Center storage yard. Bids were received on April 19, 1972, for the above described project. The only bid received was from Flatiron Paving Company of Greeley, in the amount of $4,395.00. Please note that bids were previously received for the above described project on Marcie 31, 1972; only one bid was received and it was decided that the bids should be rejected and the City should readvertise for bids. The bid has been checked and evaluated. Since there are only two local pav- ing companies available in the Fort Collins area and since we have received bids for this project on two separate occasions, the recommendation is that .the contract be awarded to the sole bidder, Flatiron Paving Company of Greeley. It is further recommended that since only $4,000.00 was budgeted for this project that Council make the award for $4,000.00. The limits of the paving can be cut back without affecting operations. Mr. Harvey Bloom, Director of General Services and Mr. Roy Bingman, City Engineer, concur that the specifications have been met by the sole bidder and that reducing the limits of the paving project will not affect operations. (Copy of letter attached.) 20 April 20, 1972 Respectfully submitted, Is/ E. M. Kuppinger _ Purchasing Agent Motion was made by Councilman Lopez, seconded by Councilman Peterson, that the recommendation of the Purchasing Agent be approved. The City Manager stated that there is not a budget problem and recommended that the whole thing be used. Upon a roll call, all members of the Council voted in the affirmative. AGENDA ITEM 7F NATIONAL ELECTRICAL CODE The City Manager stated the City has been operating under an electrical code that is absolete, that we are allowed to use romex wiring and that the Council only set a date for hearing. Motion was made by Councilman Fead, seconded by Councilman Lopez, that this matter be referred to the City Attorney to prepare the necessary papers on this matter. Upon a roll call, all members of the Council voted in the affirmative. Andy Anderson was present questioning the salary of the City Attorney s. The Assistant City Attorney explained this, stating that their salary was set by ordinance and reimbursed for secretaries, law books, etc., and had been for a number of years. Bill Donovan from C.S.U., was present and offered the City Council their chambers while the Council chambers are being remodeled, stating they had space for 100 people. Mayor Carson expressed appreciation of the offer, and stated they might take them up on the offer. The City to An agreement with the State Highway Department,/ -provide enforcement of traffic during construction of downtown traffic lights for four intersections from Olive to Laporte, was presented. RESOLUTION 72-40 ... .._.. , OF THE COUNCIL OF THE CITY OF .FORT COLLINS APPROVING AN AGREEMENT TO BE ENTEREU INTO 14ITH THE STATE DEPARTMENT OF HIGHWAYS, DIVISION GF HIGHNAYS, STATE OF COLORADO WHEREAS, pursuant to appropriate laws of the United States of America and the State of Colorado, certain federal and state funds have been and will in the future be allocated for the improvement of certain streets and highways under a program for urban areas called "Traffic Operations Program to Increase Capacity and Safety", such program being hereafter referred to as "TOPICS"; and WHEREAS, pursuant to said laws and regulations promulgated thereunder, certain streets and highways within the City of Fort Collins are eligible to be improved under said program; and WHEREAS, in connection therewith, it is desirable to enter into an agreement which has been submitted by the State Department of Highways, estab- lishing responsibilities and providing for participation in said TOPICS program; and 11HEREAS, the proposed agreement has been approved by the City Attorney and the City `:anagcx. fiO4f, THEREFORE, BE IT Ri.SOLVEO OY THE COUNCIL OF THE CITY OF FORT COLLINS that: the terms and conditions of said agreement be and the same hereby are approved; and 6E IT FURTHER RESOLVED that the Mayor and City Clerk be and they hereby are au0orized and directed -.:o c!x Ecute said agr�.acent for and o❑ behalf 271. of the City of Fort Collins. Passed and adopted at a regular meeting of the City Council held this 20th day of April, 1972. /s/ Karl E. Carson Mayor ATTEST: /s/ Verna Lewis City Clerk Motion was made by Councilman Lopez, seconded by Councilwoman Preble, that this resolution be adopted. Upon a roll call, all members of the Council voted in the affirmative. Councilman Lopez encouraged the City to do this when we have the least traffic. COMMUNICATION A"; (l7y ("(.ib r2tWI$ C&Ad 1tY)J11d i '�'. ""a Z:U nv✓t4lab&t ;+ O %!!e ca" 1"'lZ Oti t .QeCUnd C:RR' !.! •((';Z� (t:C!•. j,.ZQ/J7+a i .i:. j79j'✓.'hl.P Da , 7&A ib.(: /A:CZw4e 01 hem +_✓ :v 7;�:_ .i(%t r'.orcau+rVY Q 6,<_6ic✓t p.(acc #v .Crave and o dev,s(. n ciY i r:a:ile !, pelcfiairiJ:ta auclt 4wb,4 ae ;vu deem rer,,,+,I•fCl' Ir .iA .iA.'L..L,.z nl de'zr,ijIq tip vUl7 wmmur2i. jt nR Wt iol-!rt of lPrv', fr� bay .fJ a 4Q7/ �/L) e1� QA;i U/t QrP^<Ux.G7tQiP.ly . iL!) haux< tel �2f ol� iJX!: '.7u:1:(/J U .fltn c. !7/i•'tfC t1/PCY([e C:c.Q/Ylc, 7 u:a!li aurriwR (,7.r0 •r.�Lrn ry': Gr:oen tae U be iltca.�uhec! G;r Vie 'idwo.( 114 i/; A.:jue.,,(,� iba? Elie c:trr any hetr7( e i�ilir^ilPltti ll�til.It S+QIi (7r� /7.G(!d .Y,'v /''f'1i0?t�t .USP. IG �41t�129C( :tt.7/�r9, The City Manager recommended that this be accepted and send a letter of commendation. Motion was made by Councilman read, seconded by Councilman Lopez, that this be accepted and the City ..and School cooperate in this endeavor and stressed the importance of safety for,these young people. The City Manage:r presented the annual report as required by the Charter of the City of Fort Collins. He said all department heads were not included because of lack of space and next year would include the ones that were left out this year. Councilman Lopez brought up the matter of Police protection, stating he felt it was important not only to enforce the law, but work to.prevent crime. Motion was made by Councilwoman Preble, seconded by Councilman read, that the annual report be accepted. Upon a roll call, all members of the Council voted in the affirmative. April 20, 1972 The Assistant City Attorney explained the agreement between the City and Robb & Brenner, Arthitects and Planners for the fire station. He said this agreement calls for a percentage of the cost of the job, 10% of one primary contractor, with an initial payment of $900.00 to be made upon execution of this agreement, $25.00 an hour compensation, and some cost items. He said the specifications is the owner's responsibility and asked the Council if they wished to have this put on the agenda next week or wait a while. Councilman Fead suggested that this matter be placed on the agenda next week and a resolution be prepared. The Assistant City Attorney said he had received a letter relating to the purchase of this site for the fire station, stating that they would furnish title within 10 days. He said that the death certificate will have to be acquired. After discussion, motion was made by Councilman Fead, seconded by Councilwoman Preble, that the City Attorney and City Manager be instructed to close this matter. Upon a roll call, all members of the Council voted in the affirmative. The City Manager stated that it was customary for the Water Board to recommend the rental we charge for surplus water for 1972 as follows: Horsetooth Water $3.75 to $5.25 North Poudre Irrigation Co. Assessment + 5% = $ 5.00 Minimum Pleasant Valley and Lake Canal CompanyAssessment + 5% = 5.00 " Arthur Irrigation Company Assessment + 5% = 5.00 " Larimer County No. Assessment + 5% = 5.00 New Mercer Irrigation Co. Assessment + 5% = 5.00 " Motion was made by Councilman Peterson, seconded by Councilman Fead, that the 5% addition to the assessments be approved. Upon a roll call, all members of the Council voted in the affirmative. This report is recorded in the Central Files. COMMUNICATION FROM: Mr. Don Reynolds and Mr. Mike DiTdilio DATE: April 20, 1972 As you are aware, the planning program for 1972 includes physical, environ- mental and social element and has become an all important function of our government. If we are to be prepared to solve the complex problems ,of the 70's, it is imperative that extensive planning take place in these areas. The 1972 budget provided funds to employ a Senior Planner beginning in April. During the past weeks, extensive effort has been expended reviewing applications and interviewing the possible candidates. Through this process., we were looking for a man with a strong background in physical planning, as well as experience and senskivity iq the social implications of urban planning. As -a result of our endeavor, we recognize that a man with this type of experience would be difficult to find, and indeed no such person emerged. Consequently, we found ourselves looking at two individuals who are highly qualified in separate areas, one physical and environmental and the other in project and social planning. Because the .main thrust of our program as approved by the Council concerns itself with the physical and environmental aspects, we feel we had no alternative but to employ the candidate with experience and proven ability to produce in this area. We feel, however, because of his.orientation, there is a void that needs to be filled if we areneffective'n?lealing with the aspects of the long-range prograns that are social in nature, such as Housing, neighborhood development etc. During the interview process, a candidate emerged who is highly qualified in these areas and who would be a decided asset to our department. Therefore, we respectfully request permission to employ him as soon as possible. This request is a deviation from the 1972 program which allowed for 1 Senior Planner and 1 Draftsman Technician. We propose to eliminate the draftsman position and to use this money to help fund the additional planner. We have also secured funds from the Emergency Employment Act of 1972, which will provide $4140 in revenue. The new planner will cost $7472 during 1972. The iaollowing will provide you with data as to how funds will be provided. 27 Revenue Emergency Employment Act $4140. Salary of Draftsman 1632. Carryover of Planners & Clerks (excess salary because of personnel 1665. changes) Conferences 35. $ 4 2. Expenses Planner Salary 6 months x $920. V,520. 2 months x $972. 1`t As indicated, there are sufficient funds to provide for the new position. However, it: should be noted, the 1972 personnel service budget will show a deficit of $4140, which will be offset by the Federal fund. 1972 Projected Budget Personnel Services: Director $15,500 Associate Planner 9,276 Senior Planner (new) 7,472 Senior Planner 7,200 Secretary 4,001 Interns 2,178 $45,627 1972 Budget Personnel Services: Director $141000 Senior Planner 8,448 Draftsman 1,632 Interns 2,178 $39,900 Cost of Living 1,552 $-41 ,452 1973 Budget with Additional Planner Personnel Services: Director $15,500 Associate Planner 10,116 Senior Planner 12,523 Senior Planner 11,828 Secretary 4,410 $55,386 (an increase of $5994) 1973 Extension of 1972 Adopted Budget Personnel Services: Director $15,500 Associate Planner 10,116 Draftsman 6,834 Senior Planner 12,532 Secretary 4,410 $49,392 You will note that the 1973 extended budget with the Senior Planner will result in an increase of $5994 over the current budget_,,.i� Our discussion with HUD officials leads us to believe that our chances of receiving a 701 planning grant at the end of this Federal fiscal year or at the beginning of the 1973 Federal fiscal year (beginning July 1, 1972) are very good. If this takes place, the salary of theproposed new planner can be shifted to utilize those funds, thus permitting us to return to the approved budget as far as City funds are concerned for the 1972 budget year. This would mean that the indicated difference in salaries for the 1973 budget year would come from Federal rather than City funds. Mike Oi u io 'Doll Reynolds` Don Reynolds, Planning Director, elaborated on this report, also Mike DiTillio, Assistant Manager. Mayor Carson stated he was concerned about our planning and could see no reason why the City would not be eligible for these funds. 24 It was the consensus of opinion of the Council members that this is an important part of our planning, not only in the City, but in the vicinity of Fort Collins. Councilman Lopez requested that Don Reynolds prepare a job description for the positions, so that when it is time for us to look at the budget again, the Council will be able to determine if this department is understaffed or overstaffed. Motion was made by Councilman Fead, seconded by Councilman Lopez, that this report be received and the City Planner make a detailed report of the above. Upon a roll call, all members of the Council voted in the affirmative. Councilman Lopez stated that Val Melendrez who lives in Buckingham, presented a petition asking this Council to take action to provide asphalt streets in Buckingham. He asked the Public Works Department to make a report to this man on this matter. He asked why Mr. Melendrez did not hear from them, therefore,he asked what happens to this man and what has been done to take care of these streets. Chuck Liquin, the Director of Public Works, stated that he had conferred with the City Attorney and because the construction costs are assessed to the property owner, this district could not be set up, as ordinance requires assessed valuation of their property. Councilman Lopez said the streets are in extremely poor condition and they have a dust problem and should get some kind of answer to these people. Don Reynolds, Planning Director, stated that the planning department is pressuring HUD if the area meets the Federal criteria in rehabilitation, that this might be a possible solution , stating this would in the flood -plains program, indicating the unique condition of this area. Mavor Carson said that considering the 100 year study, which is a Federal requirement, he thought we should have some some sort of maintenance program. Mr. Liquin said his department will get over there soon. Buckingham Adjournment Motion was madby Councilman Fead, seconded by Councilman Lopez, that the Council :adjourn. Upon a �roll'�a 1 members of the Council voted in the affirmative and the Council adjourned. ATTESTI: l City Clerk M yor