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HomeMy WebLinkAboutMINUTES-09/20/1988-Regularr i 9 September 20, 1988 COUNCIL OF THE CITY OF FORT COLLINS, COLORADO Council -Manager Form of Government Regular Meeting - 6:30 p.m. A regular meeting of the Council of the City of Fort Collins was held on Tuesday, September 20, 1988, at 6:30 p.m. in the Council Chambers in the City of Fort Collins City Hall. Roll call was answered by the following Councilmembers: Estrada, Horak, Kirkpatrick, Mabry, Maxey, Stoner, and Winokur. Staff Members Present: Burkett, Krajicek, Roy Citizen Participation A. Proclamation Naming September 17-23 as Constitution Week was accepted by Sue Gibson, representing the Cache La Poudre Chapter of the Daughters of the American Revolution. Audrey Waker, 1241 Constitution, addressed Council about a storm drainage problem at a condominium development. Staff will investigate and respond back to her. Jim Creeden, 4020 Goodell Lane #4, made comments regarding the Police Department and expressed concern about Police Department management and standards. Jim O'Neill, 2816 Eagle Drive, immediate past president of Eyeopener's Kiwanis, issued an invitation to Council to attend the Octoberfest in Old Town on Saturday, September 24, 1988. Barbara Allison, 1212 Lynnwood Drive, expressed concern about not receiving a response from Council to her questions. She questioned Mike Power's ability to manage the Cultural, Library, and Parks and Recreation service area. Mayor Stoner advised Ms. Allison that Councilmember Horak had responded to her letter and she would be receiving the response soon. Agenda Review: City Manager City Manager Burkett stated there were no changes to the agenda as published. -296- September 20, 1988 Councilmember Horak requested Item #11, Hearing and First Reading of Ordinance No. 125, 1988, Amending Section 29-494(2) of the Code Relating to Parking Spaces, be withdrawn form the Consent Agenda. Councilmember Maxey asked that Item #13, Resolution 88-141 Amending the Rules and Regulations for the Operation of Municipal Cemeteries, and Item #14, Resolution 88-142 Authorizing a Professional Service Agreement for Claims Handling Services, be removed from the Consent Calendar. Jim Creeden, 4020 Goodell Lane #4, asked that Item #6, Second Reading of Ordinance No. 120, 1988, Authorizing a Professional Services Agreement for Auditing Services, Item #7, Second Reading of Ordinance No. 121, 1988, Assessing the Cost of Improvements in the South Lemay Avenue Special Improvement District No. 86, Item #10, Hearing and First Reading of Ordinance No. 124, 1988, Amending Ordinance No. 33, 1988, Consenting to the Inclusion of Land in a Larimer County Special Improvement District, and Item #12, Items Relating to Telephone System Equipment, be pulled from the Consent Calendar. Consent Calendar This Calendar is intended to allow the City Council to spend its time and energy on the important items on a lengthy agenda. Staff recommends approval of the Consent Calendar. Anyone may request an item on this calendar be "pulled" off the Consent Calendar and considered separately. Agenda items pulled from the Consent Calendar will be considered separately under Agenda Item #16, Pulled Consent Items. S. Consider approval of the minutes of the regular meeting September 6 6. Second Reading of Ordinance No. 120 1988 Authorizing a Professional Services Agreement for Auditing Services Requests for proposal for the audit services were sent to all CPA firms in Fort Collins, all national CPA firms in Denver, and various other firms as determined by reviewing Colorado Society of CPAs directories and other appropriate listings. Proposals were received from 15 firms. The Finance Committee conducted interviews with the four firms determined to be the best in terms of meeting the City's needs (Peat Marwick Main 5 Co., the City's current auditors, Spicer 8 Oppenheim, Price Waterhouse, and Bondi and Company). Based on these interviews, the Finance Committee selected Price Waterhouse as the firm best suited to provide the audit services. This Ordinance, which was unanimously adopted on First Reading on September 6, authorizes the Purchasing Agent to enter into an agreement for auditing services with Price Waterhouse for 1988, which agreement will be renewable on an annual basis through 1992 at the -297- September 20, 1988 7. City's sole option. In that way, the agreement can be terminated at the end of any year during the five-year period if the auditing services provided are deemed by the City to be unsatisfactory. In December of 1985, Council established the South Lemay Avenue Special Improvement District No. 86. This SID is located on Lemay Avenue from County Road 32 (Windsor Road) north to the existing improved Lemay Avenue at Southridge Greens Golf Course a distance of 1.86 miles. This District was created as a companion district to the Provincetowne/Portner Estates South SID #81 which was established. on October 30, 1984. The South Lemay SID N86 is comprised of two of the same properties found in the Provincetowne/Portner SID. In accordance with Chapter 22 of the City Code, the City began the closeout of this district with approval of Resolution 88-121, which accepted the improvements and ordered a notice to be sent to property owners informing them of the assessment. A public hearing date of September 6, 1988 (at the regular City Council meeting) was set to hear any objections from the property owners. All notice requirements have been met. This Ordinance, which was unanimously adopted on First Reading on September 6, places an assessment against each property in the district. The assessment amount for each property is listed in the assessment roll and includes the cost of construction, engineering, formation and financing of the district. A The City contracts for repair, installation, and consulting services for its communications equipment. Requests for proposal for the communications maintenance agreement were sent to seven firms. Proposals were received from two: Motorola Communications and Electronics Inc., and Gemini Communications Corporation. Motorola's proposal was to provide all of the repair services, on a time -and -materials basis, for f30/hour, while Gemini's proposal"was to provide all of the repair services, on a time -and- materials basis, for S40/hour. Staff believes that it is important to cultivate a long-term quality relationship with the provider of the communications maintenance, as this equipment is an integral part of providing quality service to the community. To attain this long-term quality relationship, staff is requesting a four-year agreement with Motorola Communications and Electronics Inc., renewable yearly, contingent upon continued good performance. The bid pricing will be held firm for the first two years of the agreement, and negotiated for the second two-year period. -298- September 20, 1988 kv 10. This Ordinance, which was unanimously adopted on First Reading on September 6, authorizes the four-year agreement. The Spring Creek Master Drainage Plan has been updated. Several alternative plans were evaluated, with the proposed plan being the most economical. The updated plan and the 1980 plan are similar except for proposed improvements between College Avenue and the Burlington Northern Railroad. The recommended plan impacts 29 mobile home residences as compared to 93 in the 1980 plan and improvements in this area cost $2.0 million as compared to $4.1 in the original plan. The total cost of recommended improvements along Spring Creek is $6.2 million. The floodplain has been identified and is similar for both studies. Approval of the Master Drainage Plan would allow final design and construction of a channel between College Avenue and the Burlington Northern Railroad. This Ordinance, which was unanimously adopted on First Reading on September 6, adopts the Revised Master Drainage Plan. Larimer County proposed water main and sewer main improvements for the Richard's Lake development through a County Special Improvement District. On March 15, 1988, the City consented by Ordinance to the construction of the portion of the improvements which lie within the City limits. Recently, the involved property owners in the County have decided not to participate in the SID. This has reduced the scope of the project and has left the remaining district property entirely within the City limits. Because of time constraints in agreements between the SID and the utility service districts, and because the County has proceeded with the formation of this district to the point of issuing bonds, staff believes it is in the City's best interest to allow Larimer County to proceed with this SID. This amendment will change the wording in the Ordinance as follows: "Whereas, all of the improvements to be included in the District would lie within the corporate boundaries of the City of Fort Collins,..." Last December, the City Council asked the Development Services Staff and the Planning and Zoning Board to look at the issue of !parking standards for multi -family dwelling units containing four ;or more -299- September 20, 1988 1 bedrooms. In response, a survey was conducted of parking requirements of other "front range" communities. The Planning and Zoning Board held a work session on February 4, 1988 to discuss this issue. On August 22, 1988, the Planning and Zoning Board conducted a public hearing and unanimously recommended to City Council that the Parking Regulations of the Code be amended to require 2.25 parking spaces for dwelling units containing four or more bedrooms. There was no opposition to the amendment. 12. Items Relating to Telephone System Eguioment. A. Hearing and First Reading of Ordinance No. 126, 1988, Authorizing the Purchasing Agent to Enter into an Agreement with Northern Telecom Finance Corporation for Lease/Purchase to Improve and Upgrade the City's Telephone System and Equipment. B. Hearing and First Reading of Ordinance No. 127, 1988, Appropriating Unanticipated Revenue for the "Utilities" share of the cost of Telephone System Equipment. In 1978, with the construction of City Hall West, the City purchased the Northern Telecom SL-1L PBX telephone system. The system was designed for voice communications to serve from 500 to 750 telephone lines. In 1984, City Council authorized the expansion of the initial SL-1L to an SL-IN to accommodate the City's growth and the organization's move into data communications with the PBX (Office Automation). This upgrade was predicted to accommodate the next 5 years' growth of the City's voice and data needs. The end of that 5-year period is here, and the City has actually reached some maximums with this model PBX - thus, the need to upgrade. The total cost to upgrade the City's system will be approximately $245,000. This consists of $186,500 for the new SL-1XT and $58,500 of existing leases which are being "rolled over" into a new lease to consolidate and take advantage of the lower interest rate of 7.8%. The net amount of the new lease will be $204,000, after applying the $40,000 received from the "Utilities" in the appropriation of unanticipated revenues. The various "Utilities" have special needs for equipment, associated with the new Customer Service System, over and above normal usage requirements. 13. Resolution 88- This Resolution amends the Rules' and Regulations for the Operation of Municipal Cemeteries in order to update and clarify certain provisions contained therein. -300- September 20, 1988 14. The current contract with Crawford & Company expires 10/01/88. This company was selected last year to handle claims administration for the City under its self insurance program. Proposals for claims handling services were solicited in July 1987, and Crawford & Company was awarded the initial contract, which was to be renewable annually. The present contract provides only for the handling of general liability and auto liability claims. The new contract will add worker's compensation claims, effective 01/01/89. The cost of this service is based on the following fee schedule: Worker's Compensation Claims (No Lost Time) - $ 51.00 per claim Worker's Compensation Claims (Lost Time) - $316.25 per claim General Liability - $167.50 per claim Auto Liability - $174.75 per claim Vehicle Damage Appraisals - $ 63.25 per claim Incident Reports - $ 39.50 per incident These fees have increased by 5% over last year's contract. 15. Routine Deeds and Easements. a. Authorization for purchase agreement with Kenneth C. Wolfe and J. Alec Reinhardt for a parcel located in Timberline Subdivision needed for Fox Meadows Storm Drainage Outfall and the widening of Timberline Road from 60 feet to 70 feet. The value is based on consultation with a real estate appraiser. Consideration: $12,500. b. Powerline easement from Charles R. Wilkins and Silvia Maria E. Wilkins, 1740 Concord Drive, needed to install underground streetlighting services. Consideration: $10. Ordinances on Second Reading were read by title by Wanda Krajicek, City Clerk. Item #6. Item #7. Item #8. Item #9. I n -301- September 20, 1988 I L Ordinances on First Reading were read by title by Wanda Krajicek, City Clerk. Item #10. Item #11. Item #12. A. fall Councilmember Mabry made a motion, seconded by Councilmember Winokur, to adopt and approve all items not removed from the Consent Calendar. Yeas: Councilmembers Estrada, Horak, Kirkpatrick, Mabry, Maxey, Stoner, and Winokur. Nays: None. THE MOTION CARRIED. Ordinance No. 120, 1988, Authorizing a Professional Services Agreement for Auditing Services, Adopted on Second Reading Following is staff's memorandum on this item: "FINANCIAL IMPACT The agreement with the. auditors calls for fees not to exceed $36,0OO for 1988, $37,4OO for 1989, $38,80O for 1990, $4O,70O for 1991 and $4O,7OO for 1992. EXECUTIVE SUMMARY Requests for proposal for the audit services were sent to all CPA firms in Fort Collins, all national CPA firms in Denver, and various other firms as determined by reviewing Colorado Society of CPAs directories and other appropriate listings. Proposals were received from 15 firms. The Finance Committee conducted interviews with the four firms determined to be the best in terms of meeting the City's needs (Peat Marwick Main & Co., the City's current auditors, Spicer & Oppenheim, Price Waterhouse, and Bondi and Company). Based on these interviews, the Finance Committee -302- September 20, 1988 selected Price Waterhouse as the firm best suited to provide the audit services. This Ordinance, which was unanimously adopted on First Reading on September 6, authorizes the Purchasing Agent to enter into an agreement for auditing services with Price Waterhouse for 1988, which agreement will be renewable on an annual basis through 1992 at the City's sole option. In that wav, the agreement can be terminated at the end of any year during the five-year period if the auditing services provided are deemed by the City to be unsatisfactory." Jim Creeden, 4020 Goodell Lane #4, questioned the five minute time limit given to citizens wanting speak on each item and expressed concern about the amount of time Council spends on reviewing the agenda. Mayor Stoner explained the speaking time limit is set by Council and the average Councilmember spends nearly 22 hours per week on Council business. Councilmember Winokur made a motion, seconded by Councilmember Maxey, to adopt Ordinance No. 120, 1988 on Second Reading. Yeas: Councilmembers Estrada, Horak, Kirkpatrick, Mabry, Maxey, Stoner, and Winokur. Nays: None. THE MOTION CARRIED. Ordinance No. 121, 1988, Assessing the Cost of Improvements in the South Lemay Avenue Special Improvement District No. 86. Adopted on Second Reading Following is staff's memorandum on this item: "EXECUTIVE SUMMARY In December of 1985, Council established the South Lemay Avenue Special Improvement District No. 86. This SID is located on Lemay Avenue from County Road 32 (Windsor Road) north to the existing improved Lemay Avenue at Southridge Greens Golf Course a distance of 1.86 miles. This District was created as a companion district to the Provincetowne/Portner Estates South SID #81 which was established on October 30, 1984. The South Lemay SID #86 is comprised of two of the same properties found in the Provincetowne/Portner SID. In accordance with Chapter 22 of the City Code, the City began the closeout of this district with approval of Resolution 88-121, which accepted the improvements and ordered a notice to be sent to property owners informing them of the assessment. A public hearing date of September 6, 1988 (at the regular City Council meeting) was set to hear any objections from the property owners. A17 notice requirements have been met. -303- September 20, 1988 This Ordinance, which was unanimously adopted on First Reading on September 6, places an assessment against each property in the district. The assessment amount for each property is listed in the attached assessment roll and includes the cost of construction, engineering, formation and financing of the district." Councilmember Kirkpatrick made a motion, seconded by Councilmember Estrada, to adopt Ordinance No. 121, 1988 on Second Reading. Jim Creeden, 4020 Goodell lane #4, asked who created S.I.D.'s and questioned who benefits from them. City Manager Burkett explained Special Improvement Districts can only be created by City Council. The vote on Councilmember Kirkpatrick's motion to adopt Ordinance No. 121, 1988 on Second Reading was as follows: Yeas: Councilmembers Estrada, Horak, Kirkpatrick, Mabry, Maxey, Winokur, and Stoner. Nays: None. THE MOTION CARRIED. Ordinance No. 125, 1988, Amending Section 29-494(2) of the Code Relating to Parking Spaces, Adopted as Amended on First Reading Following is staff's memorandum on this item: "EXECUTIVE SUMMARY Last December, the City Council asked the Development Services Staff and the Planning and Zoning Board to look at the issue of parking standards for multi -family dwelling units containing four or more bedrooms. In response, a survey was conducted of parking requirements of other "front range" communities. The Planning and Zoning Board held a work session on February 4, 1988 to discuss this issue. On August 22, 1988, the Planning and Zoning Board conducted a public hearing and unanimously recommended to City Council that the Parking Regulations of the Code be amended to require 2.25 parking spaces for dwelling units containing four or more bedrooms. There was no opposition to the amendment. BACKGROUND Last December, the City Council asked that the Development Services Staff and the Planning and Zoning Board look at the issue of parking standards for four bedrooms units. The Planning Staff and the Planning and Zoning 304- September 20, 1988 Board met at a special work session on February 4, 1988 to discuss this issue. The City Council questioned whether the current parking regulations were sensitive to the requirements of four -bedroom units. Staff reviewed the existing policies as well as researched parking requirements in other communities. The code requires that for each multi -family dwelling there shall be 1.5 parking spaces per each dwelling unit containing one or less bedrooms; 1.75 spaces per 2 bedroom unit, and; 2 parking spaces per dwelling unit containing three or more bedrooms. In addition, disabled, bicycle and motorcycle parking must be provided. A survey was conducted by the Planning Staff of other "front range" communities to assess parking requirements. The eleven communities surveyed for this report included Boulder, Denver, Littleton, Longmont, Golden, Cheyenne, Loveland, Aurora, Pueblo, Colorado Springs, and Lakewood. In addition, a brief literature search was conducted. Eight of eleven communities surveyed did not specifically identify parking requirements for four bedroom units; 6 communities required 1.5 to 2 spaces per each dwelling unit with no distinction for bedrooms (average: 1.58 spaces per dwelling unit); 2 communities required 2.0 to 2.5 parking spaces per dwelling unit containing three or more dwelling units (average 2.25 spaces per unit). For the 3 communities that did specifically require parking for four -bedroom units, the standard ranged between 2 and 3 spaces per unit (average 2.17). A17 of the communities stated that four bedrooms multi -family units were a rare occurrence. The literature search on four -bedroom units offered little new information. Parking requirements ranged between 1.5 and 2.5 spaces per unit. The Planning and Zoning Board closely examines the parking needs of multifamily projects located adjacent to or within existing residential neighborhoods. The primary concern of the Board was to avoid overburdening neighborhood streets from unwanted parking as well as to avoid unnecessary and excessive parking. Decisions on parking need are made after evaluating the type of unit, user, site location, and the number of bedrooms. Depending upon these factors the Board may approve parking standards different from that required by the Code. The case -by -case evaluation used by the Planning and Zoning Board appears to be the most accurate, fair and flexible approach to the issue. However, both the Board and Staff believe that the current parking requirement of 2.0 per three or more bedroom unit is not appropriate in most cases and recommend that the parking regulations be amended to require 2.25 spaces for four or more bedroom multi -family units. As a matter of clarification, the Ordinance also contains the provision that fractional parking requirements shall be rounded up to the nearest whole. This is in harmony with the City's present practice." -305- September 20, 1988 Councilmember Maxey made a motion, seconded by Councilmember Kirkpatrick, to adopt Ordinance No. 125, 1988 on First Reading. Councilmember Horak stated he could not support the Ordinance in its present form. He recommended the amendment of 2.5 parking spaces for four bedrooms. Councilmember Kirkpatrick made a motion, seconded by Councilmember Maxey, to amend Ordinance No. 125, 1988 to require 2.5 parking spaces per four bedroom unit. Assistant Planning Director Joe Frank explained the Planning and Zoning Board's action on the item. He stated the reasons for the Board's recommendation. Councilmember Maxey expressed some concern with the Ordinance. Mayor Stoner stated he would not be supporting the motion in its present form. The vote on Councilmember Kirkpatrick's motion to adopt Ordinance No. 125, 1988 as amended was as follows: Yeas: Councilmembers Estrada, Horak, Kirkpatrick, Mabry, Maxey, and Winokur. Nays: Mayor Stoner. ITHE MOTION CARRIED. Ordinance No. 124, 1988, Amending Ordinance No. 33, 1988, Consenting to the Inclusion of Land in a Larimer County Special Improvement District, Adopted on First Reading Following is staff's memorandum on this item: "FINANCIAL IMPACT Passage of this Ordinance does not obligate the City to participate in any of the costs of the district. However, any debt on property within the City is considered "overlapping" debt and is included in the per capita debt ratio for the City. EXECUTIVE SUMMARY Larimer County proposed water main and sewer main improvements for the Richard's Lake development through a County Special Improvement District. On March 15, 1988, the City consented by Ordinance to the construction of the portion of the improvements which lie within the City limits. Recently, the involved property owners in the County have decided not to participate in the SID. This has reduced the scope of the project and has -306- September 20, 1988 , left the remaining district property entirely within the City limits. Because of time constraints in agreements between the SID and the utility service districts, and because the County has proceeded with the formation of this district, to the point of issuing bonds, staff believes it is in the City's best interest to allow Larimer County to proceed with this SID. This amendment will change the wording in the Ordinance as follows: "Whereas, all of the improvements to be included in the District would lie within the corporate boundaries of the City of Fort Collins,..." BACKGROUND Larimer County formed a Special Improvement District to extend sewer and water mains to service the Richard's Lake Planned Unit Development, a planned residential area on the northeast edge of the City. This district is located near the intersection of County .Roads 52 and 11. The attached map shows the location of the P.U.D. and the location of the water and sewer improvements which would be constructed within the boundaries of the City. The proposed Cherry Heights P.U.D. has recently withdrawn from the Special Improvement District and the sewer main extension planned to serve this development will be deleted from the project. The ELCO Water District and the Boxelder Sanitation District will serve this area. The water and sewer mains installed would service the 184-acre Richard's Lake P.U.D., a mixed use residential and commercial area, zoned R-L-P, Low Density Planned Residential. This development has been master -planned and the first residential phase of the project has received final approval. The development meets Land Development Guidance System objectives of encouraging residential development in the Northeast area with 1074 residential units, an 8-acre park, and a neighborhood shopping center. The utility plans for the P.U.D. and for the SID improvements have been reviewed by the City Water and Sewer Utility. On March 1, 1988, Larimer County petitioned the City for consent to include City property in a Larimer County SID. At that time, Ordinance No. 33, 1988 was adopted on First Reading by Council and the County proceeded with formation of the district. At this time, the County is ready to issue bonds to finance the construction; however, within the last three weeks, the property owner in the County has decided not to participate in the district. This has resulted in the unusual situation of the remaining County SID property entirely within City limits. The SID is now contemplating a small bond issue of approximately $715,000 to construct the improvements. Because of time constraints in agreements between the SID and the utility districts, the property owner is eager to begin construction. The County Engineer has done much work in the formation of the County SID to this point and has expressed his willingness to proceed with the SID. This raises a concern by staff that setting a precedent by allowing a -307- September 20, 1988 County SID within City limits which would encourage other developers in the City to request SID financing from the County. However, according to state statutes, the City must consent by ordinance to any County SID proposed even partially within the incorporated limits of the City. The City would retain the right to deny or approve any County SID that so petitioned the City for consent to inclusion. Because the County is willing to proceed with this district and has completed a significant amount of work on it so far, because the City has no obligation to participate in the costs of this district, and because this project will extend water and sewer service to this northeast area, staff believes it is in the City's best interest to amend the consent Ordinance and allow Larimer County to proceed with this Special Improvement District." Councilmember Winokur made a motion, seconded by Councilmember Kirkpatrick, to adopt Ordinance No. 124, 1988 on First Reading. Jim Creeden, 4020 Goodell Lane #4, expressed concern with liability. The vote on Councilmember Winokur's motion to adopt Ordinance No. 124, 1988 on First Reading was as follows: Yeas: Estrada, Horak, Kirkpatrick, Mabry, Maxey, Stoner, and Winokur. Nays: None. THE MOTION CARRIED. Items Relating to Telephone System Equipment Following is staff's memorandum on this item: "EXECUTIVE SUMMARY A. Hearing and First Reading of Ordinance No. 126, 1988, Authorizing the Purchasing Agent to Enter into an Agreement with Northern Telecom Finance Corporation for Lease/Purchase to Improve and Upgrade the City's Telephone System and Equipment. B. Hearing and First Reading of Ordinance No. 127, 1988, Appropriating Unanticipated Revenue for the "Utilities" share of the cost of Telephone System Equipment. In 1978, with the construction of City Hall West, the City purchased the Northern Telecom SL-IL PBX telephone: system. The system was designed for voice communications to serve from 500 to 750 telephone lines. In 1984, City Council authorized the expansion' of the initial SL-IL to an SL-IN to accommodate the City's growth and' the organization's move into data communications with the PBX (Office Automation). This upgrade was predicted to accommodate the next 5 years' growth of the City's voice and data needs. The end of that 5-year period is here, and the City has -308- September 20, 1988 actually reached some maximums with this model PBX - thus, the need to upgrade. The total cost to upgrade the City's system will be approximately $245,000. This consists of $186,500 for the new SL-1XT and $58,500 of existing leases which are being "rolled over" into a new lease to consolidate and take advantage of the lower interest rate of 7.8%. The net amount of the new lease will be $204,000, after applying the $40,000 received from the "Utilities" in the attached appropriation of unanticipated revenues. The various "Utilities" have special needs for equipment, associated with the new Customer Service System, over and above normal usage requirements. The lease term is for 5 years, with annual appropriations by Council required. The anticipated life of the SL-1XT is from five to ten years. Further upgrades to the PBX should not have to occur within that timeframe except for peripheral equipment associated with additional phone service, or for new services in external buildings as may be required by expansion or limited service. The funds to pay for the lease payments are contained in the Communications Fund and are provided by user departments and agencies of the City. There is no increase in the approved 1988 budget, and the submitted 1989 budget contains adequate funding levels for this expansion." Councilmember Kirkpatrick made a motion, seconded by Councilmember Estrada, to adopt Ordinance No. 126, 1988, on First Reading. Jim Creeden, 4020 Goodell Lane #4, related problems he encountered with the City phone system. The vote on Councilmember Kirkpatrick's motion to adopt Ordinance No. 126, 1988 on First Reading was as follows: Yeas: Councilmembers Estrada, Horak, Kirkpatrick, Mabry, Maxey, Stoner and Winokur. Nays: None. THE MOTION CARRIED. Councilmember Estrada made a motion, seconded by Councilmember Winokur, to adopt Ordinance No. 127, 1988 on First Reading. Yeas: Councilmembers Estrada, Horak, Kirkpatrick, Mabry, Maxey, Winokur, and Stoner. Nays: None. THE NOTION CARRIED. Resolution 88-141 Amending the Rules and Regulations for the Operation of Municipal Cemeteries. Adopted Following is staff's memorandum on this item: -309- September 20, 1988 I"EXECUTIVE SUMMARY This Resolution amends the Rules and Regulations for the Operation of Municipal Cemeteries in order to update and clarify certain provisions contained therein. BACKGROUND On October 16, 1984, the City Council adopted by resolution the Rules and Regulations for the Operation of Municipal Cemeteries. Those Rules and Regulations were revised, in part, by Resolution 88-32 (with regard to the posting of cemetery hours). Staff has recently reviewed the Rules and Regulations and suggests that a number of additional revisions be made to the Rules and Regulations in order to update and clarify the same. The following is an explanation of each of the proposed revisions: 1. Paragraph 11.2 currently requires that a Disposition -Removal Permit issued by the Colorado Department of Health be provided to the Cemetery Office prior to any interment. The amendment adds a provision requiring a similar permit issued by the state in which the death occurred if the death occurred outside Colorado. 2. The list of holidays on which interments and funeral services are not allowed, which is contained in the first paragraph of Paragraph 11.5, is revised to delete Colorado Day and add Martin Luther King Day in order to be consistent with the City's current policy regarding holidays which are observed. 3. Paragraph 11.8 currently requires consent of legal representatives of the deceased or a court order prior to anyone opening a casket or touching the body once the casket containing the body is in the confines of the cemetery. The amendment requires that the consent be given in writing so that the City can maintain the document on file in order to protect the City from claims that a casket or body was improperly disturbed. 4. Since approved and bonded memorial dealers are now allowed to do memorial foundation work in the cemeteries, Paragraph 13.1.4 (relating to Grandview Cemetery) and Paragraph 13.2.5 (relating to Roselawn Cemetery) are amended to make it clear that such dealers may perform foundation work provided that the administrative memoriai setting fee established by the City is paid. S. Since the federal law states that the Veterans' Administration may furnish, upon request, appropriate Government headstones or markers for the unmarked graves of certain individuals, Paragraph 14.2.3 (relating to Grandview Cemetery) and Paragraph 14:3.2 (relating to Roselawn Cemetery) are amended to inform the public that such headstones or markers may not be set on previously -marked burial spaces. 6. Paragraph 14.2.5 (relating to Grandview Cemetery) and Paragraph 14.3.6 (relating to Roselawn Cemetery) currently require that any die or monolith shall have a thickness of at least eight inches. These paragraphs are 310- September 20, 1988 amended to only require the eight -inch thickness in cases where the die or monolith is more than three feet six inches in length. This change was requested by the monument dealers in order to bring the City's Rules and Regulations more in line with industry standards relating to memorial size requirements. In order to allow monument dealers to clear their existing inventory of eight -inch stone accumulated pursuant to the current requirement, this rule will not go into effect until April 1, 1989. If the proposed Resolution is adopted by Council, the Cemetery staff will then have the revised Rules and Regulations incorporated into a new booklet entitled "Rules and Regulations for the Operation of Municipal Cemeteries, Fort Collins, Colorado, Revised September, 1988" with an update of certain informational pages such as the listing of Council and staff and the history of the cemeteries." Councilmember Winokur made a motion, seconded by Councilmember Mabry, to adopt Resolution 88-141. Cemetery Superintendent Rick Bott responded to questions and explained Federal Government regulations. The vote on Councilmember Winokur's motion to adopt Resolution 88-141 was as follows: Yeas: Councilmembers Estrada, Horak, Kirkpatrick, Mabry, Maxey, Winokur, and Stoner. Nays: None. THE MOTION CARRIED. Resolution 88-142 Authorizing a Professional Services Agreement for Claims Handling Services, Adopted Following is staff's memorandum on this item: "FINANCIAL IMPACT The City spends approximately Forty-five Thousand Dollars (f45,000) annually for claims handling services and anticipates maintaining this figure for the next two years. Funds are budgeted and approved for this expenditure out of the Loss Fund for 1988. [axdlliPl The current contract with- Crawford & Company expires 10101188. This company was selected last year to handle claims administration for the City under its self insurance program. Proposals for claims handling services were solicited in July 1987, and Crawford & Company was awarded the initial contract, which was to be renewable annually. The present contract provides only for the handling of general liability and auto liability claims. The new contract will add worker's compensation claims, effective 01101189. -311- September 20, 1988 • 9 The cost of this service is based on the following fee schedule: Worker's Compensation Claims Worker's Compensation Claims General Liability Auto Liability Vehicle Damage Appraisals Incident Reports (No Lost Time) (Lost Time) These fees have increased by 5% over $ 51.00 per claim $316.25 per claim $167.50 per claim $174.75 per claim $ 63.25 per claim f 39.50 per incident last year's contract. Crawford & Company has a local office and has provided a qualified staff to handle the City's claims. Staff recommends contract renewal to maintain the relationship. The local office is a benefit to the City and its claimants in that communication is better and personal attention to difficult claims can be administered." Councilmember Winokur made a motion, seconded by Councilmember Mabry, to adopt Resolution 88-142. Director of Purchasing and Risk Management Jim O'Neill responded to questions and explained the reasons behind the high costs for claims handling of worker's compensation claims. Jim Creeden, 4020 Goodell Lane &4, expressed concern regarding the process used for selecting the claims administration firm. The vote on Councilmember Winokur's motion to adopt Resolution 88-142 was as follows: Yeas: Councilmembers Estrada, Horak, Kirkpatrick, Mabry, Maxey,.Winokur, and Stoner. Nays: None. THE MOTION CARRIED. Staff Reports City Manager Burkett gave a brief presentation to Council on the wind storm damage. He noted that Parks Maintenance, Forestry, Light and Power and Streets employees are working on clearing the debris. Estimates on the losses included 20 large trees in the parks, 20 smaller trees, and several hundred trees requiring pruning. Limb pickup is being done citywide. A final cost figure from the storm's damage will be given at a later date. Councilmember Maxey expressed interest in the possibility of a free dump day. City Attorney Steve Roy welcomed Steve Wiley as the recently appointed Assistant City Attorney. Mr. Wiley is filling the vacancy created by Mr. Roy's appointment as City Attorney. He commented on Mr. Wiley's experience in municipal law and stated he recently served as the Assistant City Attorney in Santa Barbara, California. -312- September 20, 1988 Councilmember Reports Councilmember Mabry announced the Cable TV Board is conducting its 10 year review of the franchise. There will be a Public Hearing on September 21, in the Council Chambers ate 7:00 p.m. He encouraged the community to attend. He noted the meeting would be televised and that there would be a call -in session for citizen comments and questions. Councilmember Kirkpatrick stated she had a copy of the Fort Collins Community Resource Directory that was compiled by the Convention and Visitors' Bureau. She commented on the contents of the Directory and expressed thanks to Art Wilcox for his hard work. Public Hearing on the 1989 Recommended Budget and Proposed Uses for Revenue Sharing Funds in 1989 City Manager Burkett gave a brief presentation on the work involved prior to the Budget Hearing. The following people spoke on the recommended budget: 1. Jep Enck, 405 Smith Street, Executive Director of the Activities Youth Center, thanked the City for the commitment and support of the Center. Mr. Enck requested additional funding of $50,000 to fund the program for 1989. He presented a video encouraging Fort Collins youth to become involved in the Activities Youth Center. 2. Cynthia Ness, staff member to Larimer County Human Development, expressed thanks for the $152,100 recommendation from the General Fund Allocation. She made a request for an additional $30,400 for Human Services. 3. Rena Mackrill, Director of Human Development, commented on the need for Human Services funding. 4. Lori Wolfe, Director of Fort Collins Council on Arts and Humanities, commented on the proposed entertainment tax. She requested clarification on the entities being taxed. 5. Jim Creeden, 4020 Goodell Lane #4, questioned the accountability of City officials, commented on the recent law suits involving City employees, and the management of the Fort Collins Police Department. 6. Bob Tueting, 916 Cheyenne Drive, commented on the Council's goals regarding economic growth. a -313- September 20, 1988 L 7. Bruce Lockhart, 2500 East Harmony Road, commented on the budget review process and noted the increases to the General Fund. He expressed concern about the 1985 policy on property tax refunds and questioned what the plans were regarding the remaining fund balance from the one -quarter capital improvements fund. 8. Barbara Allison, 1212 Lynnwood Drive, spoke against increases in taxes and fees. She commented on "illegal" apartments and lost revenue and spoke against ILOT fees. Mayor Stoner thanked the speakers for their input on the Budget. Resolution 88-143 Allocating Funds to Projects in the City's Fiscal Year 1988-89 Community Development Block Grant Program, Adopted Following is staff's memorandum on this item: "FINANCIAL IMPACT The Community Development Block Grant Program provides federal funds from the Department of Housing and Urban Development to the City of Fort Collins which can be allocated to housing and community development related programs and projects, thereby reducing the demand on the City's General Fund Budget to address such needs. This Resolution allocates $33,667 of FY 1988-89 CDBG funds from the Contingency Fund to various projects. EXECUTIVE SUMMARY On July 5, 1988, the City Council passed Resolution 88-107 which allocated $719,333 to various programs and projects for the City's Fiscal Year 1988-89 Community Development Block Grant Program and placed $83,667 into the Contingency Fund ($50,000 is a frozen appropriation of anticipated Program Income). A copy of Resolution 88-107 is attached. The FY 1988-89 CDBG Program year commences October 1, 1988. At the July 5 meeting, Council indicated that $33,667 of the Contingency Fund would be allocated to projects at a later time. This Resolution allocates the $33,667 to various projects. The available funds cannot be allocated to projects within the Planning and Administration or the Public Services categories due to HUD funding limitations within those categories. -314- September 20, 1988 STAFF RECOMMENDATION I Staff suggests that the following applicants, which were granted partial funding by the Council in Resolution 88-107, be granted the following amounts from the available $33,667 of funds: 1. $ 8,500 - Respite Care, Inc., Expansion and Rehabilitation. 2. $12,180 - Volunteer's Clearing House, Building Renovation Phase II. 3. $12,987 - Neighbor -to -Neighbor, Inc., Housing Rehabilitation Respite Care initially requested a total of $31,000 for expansion and rehabilitation of its existing facility on North Wood Street. Council allocated $22,500 to Respite Care in Resolution 88-107. The additional $8,500 will allow Respite Care to complete its project as initially proposed. The $8,500 would be used to pay for architectural design fees ($2,500) and a screened outdoor deck area ($6,000). Volunteer's Clearing House initially requested a total of $95,542 for renovation of their existing facility on Linden Street. Council allocated $47,010 to Volunteer's Clearing House in Resolution 88-107. The additional $12,180 will raise the total allocated to Volunteer's Clearing House to $59,281. The additional funds would allow for the inclusion of renovation of the building's heating system into the Phase II project. Neighbor -to -Neighbor initially requested a total of $92,682 for housing rehabilitation and redevelopment purposes. Council allocated $39,600 to Neighbor -to -Neighbor in Resolution 88-107. The additional $12,987 will raise the total allocated to Neighbor -to -Neighbor to $52,587. The additional funds will be used for Project Management ($6,917) and rehabilitation/redevelopment work ($6,070). Neighbor -to -Neighbor must stay within HUD guidelines for administrative expenses; that is, no more than 20% of a total project can be used for administrative purposes. If Neighbor -to -Neighbor is granted a total of $52,587, the 20% administrative limit would be $10,517." Mayor Stoner withdrew from the discussion and vote on this item due to a perceived conflict of interest. Councilmember Maxey made a motion, seconded by Councilmember Estrada, to adopt Resolution 88-143. Chief Planner Ken Waido explained the staff recommendation and responded to questions. Jim Creeden, 4020 Goodell Lane #4, requested clarification on the contingency fund. Councilmember Winokur stated the City Manager's contingency fund was in no way connected to the program funds. J -315- September 20, 1988 The vote on Councilmember Maxey's motion to adopt Resolution 88-143 was as follows: Yeas: Councilmembers Estrada, Horak, Kirkpatrick, Mabry, Maxey, and Winokur. Nays: None. (Mayor Stoner withdrawn) THE MOTION CARRIED. Resolutions Relating to the "Old Hire' Police Pension Plan. Adopted Following is staff's memorandum on this item: "EXECUTIVE SUMMARY a. Resolution 88-144 Amending the City of Fort Collins Police Officers' Pension Plan. b. Resolution 88-145 Amending the City of Fort Collins Police "New Hire" Money Purchase Pension Plan. Police Department personnel hired before April 8, 1978 are covered by the City of Fort Collins Police Officers' Pension Plan (the "0ld Hire" Plan) For their retirement benefits. That Plan is a defined benefit plan. Adoption of these resolutions will: (1) Amend that Plan to include a money purchase plan as a retirement option; (2) Add a cost -of -living increase for current retirees or their beneficiaries; (3) Delete the provision concerning the termination of benefits for spouses of deceased retirees if the spouse remarries; and (4) Amend the money purchase plan currently covering the "New Hires" (Police personnel hired on or after April 8, 1978) to include the "Old Hires" who choose the money purchase plan option. BACKGROUND 1. Money Purchase Plan Retirement Option Police Department personnel hired before April 8, 1978, belong to the City of Fort Collins Police Officers' Pension Plan (the "Old Hire" Plan) for their retirement benefits. That Plan is a defined benefit plan. When an employee retires, a monthly benefit is paid for life based on age, years of service and average salary. This monthly benefit does not change. The amount contributed may or may not equal the benefits paid out. This can lead to unfunded liabilities in the plan which the City would have to make up. A money purchase plan is a defined contribution plan. The amount paid into the plan, plus earnings, belongs to the'member. Benefits are withdrawn as needed at the time of retirement. The benefit amount is at the discretion of the member and can be changed based on need. Employees contribute 8% of their salary to the current pension plan. The City also pays 8%. These contribution rates will remain the same for those -316- September 20, 1988 who choose the money purchase plan. These employees do not belong to Social Security. Advantages of a Money Purchase Plan There are several advantages of a money purchase plan: Employees are involved in the investment of their retirement dollars. A variety of investment options are available to employees which gives them an opportunity to increase their retirement benefit. b. No unfunded liabilities exist in a money purchase plan. c. The Police profession is one of high stress. After several years, an employee may wish to make a career change. If the employee leaves the Police Department before becoming vested in a defined benefit plan, the retirement benefit is lost. With a money purchase plan, this change can be made without losing the investment. d. Inflation does not affect money current plan. The monthly benefit on the final salary at the time o the cost of living increases. inflation rises, so do interest available to pay benefits. The monthly benefit, and thus is able inflation. Disadvantages purchase plans as much as the under the current plan is based f retirement and does not grow as With a money purchase plan, as rates, thus increasing the funds employee has control over the to compensate for the effects of The use of a money purchase account for purposes other than retirement may be tempting to some employees. An employee may be tempted to resign from the City to "cash out" the account. Unless the person has another retirement plan, the person may not then be able to retire at a normal retirement age. The retired employee may outlive the amount of money in the account. Unlike the current plan, which is a guaranteed payment for life, retirees may exhaust the account before they or their dependents die. 2. Cost of Living Increase for Current Retirees/Beneficiaries If the plan is amended to add a money purchase plan retirement option, current retirees will receive a benefit increase. These retirees have been receiving a fixed retirement income with no increases since the benefit began. These retirement payments go back as far as 1961 and have not kept up with inflation. The increase is proposed to be a 4% increase in the current monthly benefit payment for each full year between the date the participant retired and January 1, 1989, up to a.maximum benefit increase of 50%. However, if the 4%-per-year increase does -not increase the current J -317- September 20, 1988 benefit to at least $100 per month, the benefit will be increased to $100 per month. 3. Continuation of Benefits for Spouses of Deceased Retirees if the Spouse Remarries. Currently, the Old Hire Plan provides that, if an employee's spouse is receiving a benefit payment, such payment shall be made only so long as the spouse remains unmarried. The proposed amendment deletes that provision so that such benefits would continue even if the spouse remarries. The Police Pension Board has reviewed and approved each of these changes to the Plan. 4. Amendment of the City of Fort Collins Police "New Hire" An amendment is also proposed to the money purchase plan which currently covers police personnel hired on or after April 8, 1978 ("New Hires"), to include the members of the "Old Hire" plan who choose to convert to a money purchase plan. A separate money purchase plan cannot be created for the "01d Hires" because there would not be enough members to satisfy Internal Revenue Code requirements. This amendment describes how the beginning account balance for any Old Hire member who converts to the money purchase plan will be determined. This formula is the same as that described to the Old Hire plan members earlier this year. 5. Procedure In order for the City to make the amendments described above, the following steps must be taken: a. The members must hold an election at which 65% of the members must approve and be willing to convert to a money purchase plan. An election of the old hire police officers was held the week of July 5, 1988. Of the 39 active and deferred vested members in this plan, 39 voted to add the option and 38 voted to convert to the money purchase plan. The one member not wishing to convert will remain in the defined benefit plan and has submitted his request to retire effective October 12, 1988. b. City Council would need to adopt the proposed resolutions amending both Plans. c. The retired members will also need to vote on the cost -of -living increase to their benefits. It is anticipated that 100% approval will be obtained." Councilmember Estrada made a motion, seconded by Councilmember Winokur, to adopt Resolution 88-144. -318- September 20, 1988 Employee Development Director Mike Powers briefed Council on the process involved to modify the "Old Hire" Pension Plan. He explained the benefits of the plan to retirees. He recognized the City employees who have been directly associated with putting the plan together. He responded to questions From Council. Assistant City Attorney Kathy Allin explained the pending litigation involving the City of Longmont and a money purchase plan. She spoke of the current status of the litigation by the FPPA noting the judge had not made a ruling on the case. Jim Creeden, 4020 Goodell Lane #4, commented on the Police Department's satisfaction with the proposal and he raised several questions on the rights of beneficiaries of officers killed in the line of duty. Councilmember Kirkpatrick noted the importance of being a home rule municipality and having the ability to administer the health and pension plans locally. She stated she would be supporting the Resolution. The vote on Councilmember Estrada's motion to adopt Resolution 88-144 was as follows: Yeas: Councilmembers Estrada, Horak, Kirkpatrick, Mabry, Maxey, Winokur, and Stoner. Nays: None. THE MOTION CARRIED. Councilmember Winokur made a motion, seconded by Councilmember Mabry, to adopt Resolution 88-145. Yeas: Councilmembers Estrada, Horak, Kirkpatrick, Mabry, Maxey, Winokur, and Stoner. Nays: None. mill 3 f 111LIXIL'N1413 Items Pertaining to Neighborhood Shopping Centers Following is staff's memorandum on this item: "EXECUTIVE SUMMARY A. Resolution 88-109 Amending the Land Use Element of the Comprehensive Plan. B. Resolution 88-110 Approving Design Guidelines for Neighborhood Convenience Shopping Centers. C. Hearing and First Reading of Ordinance No. 98, 1988, Amending Chapter 29 of the Code of the City to Create Criteria for Neighborhood Convenience Shopping Centers and to Establish Definitions in Aid Thereof. I -319- September 20, 1988 The current Plans, policies and development regulations of the City do not provide adequate guidance for the review of convenience shopping centers in residential neighborhood areas. For the past six months, the Planning and Zoning Board examined this issue and recommended a number of changes. First, new land use policies should be adopted as part of the City's Land Use Policies Plan describing the public's desire for the location and use of these kinds of centers. Secondly, design guidelines should be adopted and utilized in the review of such centers. Finally, certain amendments be made to the Zoning Ordinance which implements these policies including adoption of new criteria in the LDGS. These recommendations have been reviewed at a number of public meetings and work sessions. Both Staff and the Planning and Zoning Board believe that the proposed policies and regulations offer a balance between the need to protect neighborhoods from the introduction of disruptive or incompatible commercial uses and the desire of the public to allow the location of these kinds of centers in the community. BACKGROUND For the past three years, the City of Fort Collins has undergone significant increase in development proposals, including convenience stores and convenience shopping centers. While the City has previously adopted policies for the location of other kinds of commercial uses in neighborhoods, there was no specific guidance for convenience shopping centers and stores. Staff and the Planning and Zoning Board, with the assistance from professional planning and marketing consultants and with guidance from a citizen advisory committee, have looked at this issue and have prepared the attached report which describes recommended locational policies, design guidelines and implementation strategies for this land use. The report also includes a lengthy description of the background issues, existing locational policies for commercial uses and a summary of the market findings. Staff believes that the recommendations contained in this report address the concerns of both the adjacent neighborhoods and shopping center industry in the location and design of these facilities. Furthermore, the policies and criteria should greatly improve the quality of decisions made by the Planning and Zoning Board in reviewing these centers. The Planning and Zoning Board discussed these issues at two separate work sessions. A public information meeting was held on February 18, 1988. Many of the concerns expressed at these meetings have been incorporated in the preparation of the attached resolutions and ordinances. On May 23, 1988, the Planning and Zoning Board unanimously recommended adoption of the proposed policies, design guidelines and amend ments to the City Code. The Planning and Zoning Board recommended that the policies and guidelines be reviewed after one year. There was no public opposition expressed at the hearing. -320- September 20, 1988 In response to Council concerns, two minor changes have been made to the Neighborhood Convenience Center point chart. First, wording has been added to the "definition" section clarifying that proposed shopping centers in established commercial areas (for example, along College Avenue) or industrial areas (for example, on East Prospect Road) would not be reviewed against this point chart. Rather, these proposals would be reviewed against other point charts in the LDGS, for example, the "Auto -related commercial" or "business service" categories. Secondly, a change was made in the wording of criterion "e" to clarify that the term "approved" refers to having preliminary or final PUD approval, and excludes master plan approval. These modifications do not alter the intent of the original wording but rather help to improve the predictability and understanding of this section of the LDGS." Councilmember Winokur made a motion, seconded by Councilmember Estrada, to adopt Resolution 88-109. Assistant Planning Director Joe Frank gave a brief presentation on design guidelines, land use policies, and implementation of the land development guidance system, and responded to questions. Councilmember Kirkpatrick expressed concern about the vague language used when defining a neighborhood shopping center. Councilmember Maxey stated he believed the two items were incompatible. Eldon Ward, consultant, explained the logic for awarding points for convenience stores located in industrial areas and addressed the incompatibility concerns. Councilmember Maxey expressed some discomfort with the point chart and the concentration of points in three specific areas. Wayne Schrader, Schrader Oil Company, had questions about the procedure involving notification and the committee selection process. Joan Seaman, 613 Larkbunting, shared demographic profile material relating to convenience shopping centers and expressed concerns on Fort Collins air quality and leaking underground storage tanks. Councilmember Maxey expressed his concern with the estimated 1992 figures for CSU in the demographic profile. Councilmember Kirkpatrick stated her concern with the terminology used in the Ordinance and suggested administrative guidelines be incorporated to more clearly define the standards for industrial and commercial areas. Councilmember Mabry also encouraged clarification of the Ordinance. Councilmember Maxey expressed his confusion with the terminology in the item. -321- September 20, 1988 The vote on Councilmember Winokur's motion to adopt Resolution 88-109 was as follows: Yeas: Councilmembers Estrada, Horak, Kirkpatrick, Mabry, Stoner, and Winokur. Nays: Councilmember Maxey. THE MOTION CARRIED. Councilmember Mabry made a motion, seconded by Councilmember Kirkpatrick, to adopt Resolution 88-110. Yeas: Councilmembers Estrada, Horak, Kirkpatrick, Mabry, Stoner, and Winokur. Nays: Councilmember Maxey. THE MOTION CARRIED. Councilmember Estrada made a motion, seconded by Councilmember Winokur, to adopt Ordinance No. 98, 1988 on First Reading. Yeas: Councilmembers Estrada, Horak, Kirkpatrick, Mabry, Stoner, and Winokur. Nays: Councilmember Maxey. THE MOTION CARRIED. Resolution 88-146 Making an Appointment to the Fort Collins Convention and Visitors' Bureau, Postponed Until October 4 Following is staff's memorandum on this item: "On November 4, 1986, Council adopted a resolution authorizing the City Manager to enter into an agreement with the Fort Collins Convention and Visitors' Bureau. That agreement authorizes Council to appoint six members of the Board of Directors. A position representing the community at -large is vacant due to the untimely death of Terry Sarazin. Interviews of active applicants were scheduled for September 19. Councilmembers Kirkpatrick and. Maxey will announce their recommendation for appointment at this meeting. In keeping with Council policy, adoption of the Resolution should be postponed until October 4 to allow time for public input." Councilmember Kirkpatrick made a motion, seconded by Councilmember Maxey, to adopt Resolution 88-146 inserting the name of Katie Williams. Councilmember Kirkpatrick made a motion, seconded by Councilmember Estrada, to postpone adoption of the Resolution until October 4 to allow time for public input. Yeas: Councilmembers Estrada, Horak, Kirkpatrick, Mabry, Maxey, Stoner, and Winokur. Nays: None. THE MOTION CARRIED. 1 -322- September 20, 1988 Other Business Councilmember Horak noted his objection to the worksession schedule. He stated his preference would be September 29 rather than September 26. Councilmember Estrada stated he too preferred September 29 rather than September 26. Mayor Stoner noted a conflict with September 29. Councilmember Kirkpatrick suggested an informational session on Monday and a directional session on Tuesday when all members would be able to provide direction. Councilmember Kirkpatrick noted Mayor Stoner would not be available for the interviews for the UGA Board, but Councilmember Maxey would be available as an interview partner. Ad.iournment Councilmember Winokur made a motion, seconded by Councilmember Estrada, to adjourn the meeting. Yeas: Councilmembers Estrada, Horak, Kirkpatrick, Mabry, Maxey, Stoner, and Winokur. Nays: None. The meeting adjourned at 10:20 p.m. Mayo -323-