Loading...
HomeMy WebLinkAboutMINUTES-07/31/1979-AdjournedJuly 31, 1979 COUNCIL OF THE CITY OF FORT COLLINS, COLORADO Council - Manager Form of Government Adjourned Meeting - 1:00 P.M. An adjourned meeting of the Council of the City of Fort Collins was held on Tuesday, July 31, 1979, at 1:00 p.m. in the Council Chambers in the City of Fort Collins City Hall. Roll call was answered by the following Councilmembers: Bowling, Gray, Kross, Reeves, Wilkinson and Wilmarth. Absent: Councilman St. Croix. Staff Members Present: Arnold, Harmon, Liley, Lewis and. Wood. Engagement Letter From Kruchten & Co. to do Special Audit Approved Following is the City Manager's memorandum on this item: ' "Council should consider acceptance.of the attached engage- ment letter from Kruchten & Co. to do special audits of the Economic Development Administration Grant Program and the Community Development Block Grant Program." City Manager Arnold stated that at this point the administra- tion is requesting the Economic Development Administration audit only. Councilmembers inquired into the time frame for the audits. Internal Auditor, Jim Harmon, reported that with Economic De- velopment Administration, the City should have had an en- gagement letter, already; with the Community Development Block Grant, 60 days from July 31, the City must have a firm engaged, and have the audit completed within 150 days. City Manager Arnold also reported that the administration had attempted to have the Federal agencies to agree that Internal Auditor, Jim Harmon qualified to do these audits. Those re- quirements on qualifications have to do with his independence from management. The federal agencies had determined that he did not meet the requirements, therefore, the administration is recommending the Kruchten Company. 1 -25- July 31, 1979 Councilmembers expressed concern that outside auditors employed by the City are being requested to do this special audit, with the terming of the request, and Council's de- sire to receive proposals for other qualified, in City auditors. Councilwoman Reeves made a motion, seconded by Councilwo- man Gray, that City Council approved the engagement letter from Kruchten and Company to do the special audit on the Economic Development Administration funds and go out to bid for the Community Development Block Grants. Yeas: Councilmembers Bowling, Gray, Kross, Reeves, Wilkinson and Wilmarth. Nays: None. THE MOTION CARRIED. Other Business (A). .City Manager Arnold reported on the findings of the Secretary of State regarding the complaint against the - City regarding the Campaign Reform.Act. City Attorney Liley briefed Council on the findings, which dismissed all charges against the City and had a finding that individual employees could not be liable in their individual capacity, under the Campaign Reform Acts, in acting as employees of the City. The City could be found liable but not the individuals. The City Attorney stated the approximate cost to the City to defend this action was $5,000 to the City. She then reported that a legislative committee of the State is now studying provisi.o.ns to the Campaign Re- form Act; and being the only City that has had to go through a hearing .regarding the violations, of the act, and recommended that the City take a role in talking with the State committee either through the Colorado Municipal League or City Employees. Councilmembers concurred in the recommendations. -26- ;5 July 31, 1979 1 (B). Purchase of Park Site Approval Following is a memorandum from H.R. Phillips, Direc- tor of Parks and Recreation: Sevenat weeks ago Randy Baeok and Ant Maheh met with the' upnes ertatives o6 the La4kbohough Subdivii ion (Taoutman), eonee)cning the C.ity's ,intevees# in apphox.imateey 6 aeheh o6 -etrnd {oh a park site whore we plan to evewtuaeey seewee 15 to 20 aeh.es �..: 6hom the totae area. A# .thus meeting .it was .indicated .that the owners had suggested .flora a price o5 app&oxbnatety $10,000 p e)L acAe be o64eced to .the City boa. the palck site. This o66e;L was zti ickf_y oxa2 and has not been f made .in wn,iting. �. Laht F&iday, Randy BaKok, A-,rt MaAch and mysee meat again to disewss this s.ix (6) acne site, as the owners had requested that i the City make an o66eA as soon as po.55ibte. In nev.iew.ing the eost6 og water. and curb and gutter, we wooed t ti.ke .to request that we be authorized to o6,/)ec $8,000 pec acAe f &o L the s•ix (G) ache//,, exeeuding wateA but .inctuding the crutb and gutter costs on the st eet as part oU the seUing phi.ce_ 1 A>rt March .is awaiting apphovae and ,i,/� this meets with the approval ob you and City CouaciZ, we wilt pn.oceed accohding°y. Councilman Wilkinson made a motion, seconded by Council- woman Reeves, to authorize the staff to move ahead with the offer of $8,000. Yeas: Councilmembers Bowling, Gray, Kross, Reeves, Wilkinson and Wilmarth. Nays: None. THE MOTION CARRIED. (C). Executive Session Authorized Councilman Wilkinson made a motion, seconded by Coun- cilwoman Reeves, to adjourn into executive session for the purpose of discussing legal matters. Yeas: Coun- cilmembers Bowling, Gray, Kross, Reeves, Wilkinson and Wilmarth. Nays: None. -27- July 31, 1979 Upon reconvening the meeting, Mayor Bowling announced that at the August 7, 1979 meeting the Council will adjourn this meeting to 3:30 for the purpose of City Attorney review and at 4:30 the Council will convene in executive session to review legal matters and go to regular Council meeting at 5:30 p.m. Councilman Wilkinson made a motion, seconded by Councilwo- man Reeves, to adjourn this meeting to 3:30. p.m., and Execu- tive Session at 4:30 p.m. Yeas: Councilmembers Bowling, Gray, Kross, Reeves, Wilkinson and Wilmarth. Nays: None.: THE MOTION CARRIED.. Adjournment The meeting was adjourned at 2:10 p.m. ATTEST: e -28